Student Government Association: Policy Series and Procedures

StudentGovernmentAssociation PolicySeriesandProcedures

Revisions made in April 2023

I. GENERALPOLICIES

A ATTENDANCEPOLICY

1. SenatorsareresponsibleforattendingallcommitteeandSenate meetings.Cabinetmembersareresponsibleforattendingcommittee meetings,Cabinet,andSenatemeetings.ExecutiveBoardmembersare responsibleforattendingaweeklyExecutiveBoardmeeting,Cabinet, andSenatemeeting MembersoftheStudentGovernmentJudicialPanel areresponsibleforattendingameetingonceamonth

2 AllmembersoftheStudentGovernmentAssociationwhocannotfully attendone(1)oftheirrequiredmeetingsshallinformtheEthicsand ConductChair

3 Senatorsareexpectedtodressinappropriateattirewhenattending SenatemeetingsorotherwiserepresentingtheStudentGovernment Association

B OFFICEHOURREQUIREMENTS

1 Allsenators,associates,andJudicialPanelmembersareresponsiblefor servingatleastone(1)officehourperweek Cabinetmembersshall servetwo(2)officehours,asdefinedinthissection Anofficehouris definedassixty(60)consecutiveminuteswhereasenatorisavailablein theStudentGovernmentAssociationoffice.

2. SenatorsmaycompleteofficehoursMondaythroughThursdaybetween thehoursof9:00AMand9:00PMandonFridaysbetweenthehoursof 9:00AMand5:00PM.

3. Senatorsmayelecttocomplete2ormoreclubelectionstosatisfytheir officehourrequirementfortheweek.Theelectionsformshallhavebeen submittedasproof.

4. Senatorsmayelecttoattendaclubevent(notaclubmeeting)tosatisfy theirofficehourrequirementforthatweek.Proofshallbesubmittedto theEthicsandConductChairinanemailbeforetheculminationofthe weekinquestion Proofofattendanceshallbephotosfromtheevent,an admissionticket,orcardswipedatafromOSLE Anyothermeansof providingproofmaybeapprovedatthediscretionoftheEthicsand ConductChair

5 AtthediscretionofCabinet,anotherStudentGovernment Association-sanctionedactionmaysubstituteanofficehour

6 OfficehoursarepostedandrecordedbytheEthicsandConductChair

C. EXCUSEDABSENCEPOLICY

1 Memberswhocontacttheircommitteechairatleasttwenty-four(24) hourspriortothemeetingtheywillmissmaybeconsideredexcusedfor theirabsence

2 SenatorswhocontacttheEthicsandConductChairatleasttwenty-four (24)hourspriortotheSenatemeetingtheywillmissmaybeconsidered excused

3. SenatorswhocontacttheEthicsandConductChairlessthantwenty-four (24)hourspriortotheSenatemeetingtheywillmissmaybedeemed excusedwithproperdocumentation

4 IntheeventareasonisdeemedinexcusablebytheEthicsandConduct Chair,one(1)absenceshallbeissued

5 AllabsencesaccumulatedbyasenatormaybeappealedtotheClub ResourcesCommitteeChair

6 Memberswillbeallottedamaximumofthree(3)excusedabsencesper semester

D REMOVALOFABSENCES

1 TheEthicsandConductChairmayremoveone(1)absencefromthe recordofamemberoftheSenateattheirdiscretionifsaidmember attendsaneventthattheStudentGovernmentAssociationis co-sponsoringortablesforanevent

a MembersoftheSenatemustinformtheEthicsandConduct Chairthattheyareattendingsaideventtwenty-four(24)hours priortothedateoftheeventforthispolicytoapply.

b. MembersoftheSenatemayonlyusethispolicytwicea semester.

E. ABSENCEPOLICY

1. Memberswhoacquireanabsenceshallreceivepenaltiesweighted accordingtothemeetingmissed(absencesexpireattheendofeach semester):

a. Senate:one(1)absence

b. Cabinet:one(1)absence

c. Committeemeeting:one(1)absence

d. Officehour:one-half(1/2)absence

e FallandSpringretreats:one(1)absence

f AttendancerequiredbyCabinet:one-half(1/2)absence

g FailureoftheVicePresidenttosubmittheAgendatoSenate:one (1)absencetotheVicePresident

h FailureofaCommitteeChairtosubmitamid-semesterorendof semesterreport:one(1)absencetosaidChair

i ArrivingafterordepartingbeforethehalfwaypointoftheSenate Meeting,withoutpreviouslynotifyingtheEthicsandConduct Chairbeforethecommencementofthemeeting:one(1)absence

j Accumulationofthree(3)absencesmayresultinremovalof postatthediscretionofthePresidentandVicePresident

F. STUDENTGOVERNMENTASSOCIATIONOFFICEPOLICY

1. MembersoftheStudentGovernmentAssociationmustregardthe StudentGovernmentAssociationofficewithrespect,obeyingtherulesas follows:

a. Allwastemustbedisposedofbeforeleavingtheoffice.

b. Allrecreationalactivitiesmustbeceasedwhenaconstituentof theStudentGovernmentAssociationseeksguidanceinthe office

c Nomemberispermittedtoresidein,sleepin,orutilizetheoffice spaceforpersonaluse

d Nomembershallbringfurnitureintotheoffice(eg desks, refrigerators,couches,orfilecabinets)withoutpriorapprovalby thePresidentandtheStudentGovernmentAssociationadvisor AnyfurnitureintheofficeisconsideredpropertyofHofstra Universityandapartoftheoffice

e Posters,flyers,andstickersmaybeattachedtotheofficedoors andwallsprovidedthattheydonotdamagethesurface Staples andthumbtacksarestrictlyforbidden.Theycannotblockany windows.

f. Thereisabsolutelynosmoking,alcohol,ordrugsallowedatany timeintheoffice,regardlessofthemember’sage.

g. Amembershallbeheldpersonallyresponsibleforanydamage theyinflicttotheoffice

h. Anyviolationandbehaviordeemedunethicalshallresultinan immediateremovalofpost.

G. CONSTITUTIONALBENCHMARK

1. ThisbenchmarkistobecreatedbytheClubResourcesChairwith approvalofcontentfromtheStudentGovernmentAssociationAdvisor. Thebenchmarkmayincludeinformationderivedfromboththe constitutionandthepolicyseries.

a. Theassessmentshallconsistoftwenty(20)tothirty(30) questions,theformatofwhichshallbeuptothediscretionofthe ClubResourcesChair

b MembersoftheStudentGovernmentAssociation,including Senators,Justices,MembersofCabinet,andtheExecutive Board,shallbeadministeredsaidbenchmark Associatesarenot requiredtotakethebenchmark Theassessmentshallbe proctoredbytheClubResourcesChair

c Membersshalltakethebenchmarkatthefourth(4th)Senate meeting Inthecasethatanymemberisunabletotakethe assessment,theyarerequiredtomeetwiththeClubResources Chairwithinone(1)weekoftheSenatemeetingtheymissed

d. DataCollection

1. Datawillbecollectedfromtheresultsofthebenchmark. TheseresultswillonlybesharedwiththeSGAAdvisor.

2. OncethedatahasbeencollectedtheClubResources Chairwillgiveapresentationone(1)weekfollowing whenthebenchmarkwasgiven.

a. Thepurposeofthisistobeabletogooverareas thatSGAmembersasawholeseemtobe uninformedabout

b QuestionsabouttheConstitutionandPolicy Serieswillbeabletobeaskedduringthistime

II. APPROPRIATIONSCOMMITTEE A GENERALGUIDELINES

1 FinancialRecords:AllStudentGovernmentAssociationfunded organizationsarerequiredtomaintainfinancialrecords

a CheckRequisitionsandPurchaseOrders:CheckRequisitions andPurchaseOrdersareavailableonlineorfromtheOfficeof StudentLeadershipandEngagement

2 FundingForms:TheStudentGovernmentAssociationshallrequirethat allorganizationswhoarerequestingabudgetshallsubmittheirproposal ontheofficialAppropriationsforms Theyshallcontainthefollowing information:

a Organization’sname,dateofevent,totalamountrequested, quantity,unitprice,anddescriptionofeitherevent,service,or product.

b. Everyevent,service,orproductshallhavesupporting documentationofthemostrecentmarketvalue(i.e.email correspondencewithaprofessional,websitescreenshotwiththe webaddress,invoice,receipt,etc.).Ifproperdocumentationis notprovided,fundsshallnotbeallocatedtowardstherequest.

i. Allsupportingdocumentationshallbethemostrecent availableandshallnotbeolderthanone(1)yearsofthe requestdate.

ii. Three(3)bidsshallbeprovidedfromthree(3)different vendorsbeforeanyfundsmaybeallocatedtowardsitem requestsover$300

1 Exceptionsincludeguestspeakers,coaches, Hofstra-providedservices,Hofstraapproved vendors,anditemsexclusivelyprovidedbya singlevendor

iii Allocationsshallbemadebasedonthelowestquote provided

3 InactiveClubs:Thebudgetsofallinactiveclubsandorganizationsshall bereturnedtotheStudentGovernmentAssociation

4 FrozenBudgets:Abudgetisfrozenifallfundsallocatedtotheclubor organizationareheldandnofinancialbusinessisallowed.

5. CashAdvancesorReimbursements:Aclub,organization,orindividual studentseekingreimbursementforanexpenditureshallsubmita receipt(s)totheircorrespondingAssociateDirectorintheOfficeof StudentLeadershipandEngagement.

a. Reimbursementsmustonlybeseenwithinthesamesemesterof theexpenditure.

B COMMITTEEGUIDELINES

1. GeneralPolicies:

a. TheAppropriationsCommitteeshallnotfundanyclubwitha discriminatoryattitudewithregardtomembershipasdefinedin theStudentGovernmentAssociationConstitution

b StudentGovernmentAssociationfundsmustonlybeusedfor undergraduatestudents

c PriorityOrder:Theorderinwhichitemsarelistedonthebudget eventcoversheetshallconstitutepriorityorder

i Requestsshallbeconsideredinpriorityorder Shouldan eventorbudgetitemnotbefundedduetobudgetary constraints,thecommitteeshallnotallocatefundsto lowerpriorityevents

d Allclubsandorganizationsseekingfundsshallusethe appropriatedocumentsprovidedbytheStudentGovernment Association.

i. AlldocumentsshallbeprovidedintheEnglishlanguage andintheUnitedStatesDollar.

e. Allfinancialbusinessdoesnotbecomeofficialuntilitpassesthe Senate.

f. Anyfull-timeundergraduatesenatororassociatemaybea memberoftheAppropriationsCommittee.

g. AnymemberoftheAppropriationsCommitteeneedstoabstain fromvotinganddebatingiftheyareamemberofaclubor organizationseekingfunds.

h TheStudentGovernmentAssociation,theComptroller,and HofstraUniversitycannotguaranteepaymentofanyfinancial transactionswherealldocumentsarenotfilledoutcompletely andcorrectlyatleasttwo(2)weeksinadvance

i Bi-AnnualBudget:

i Attheendofeachsemester,anyclubororganization seekingStudentGovernmentAssociationfundsmay submitabudgettotheAppropriationsCommitteeforthe followingsemester

ii Thisshallhenceforthbeknownas“Semesterly AllocationMeetings,”tobeheldinNovemberandApril respectivelyunlessotherwisespecifiedbythe AppropriationsCommittee.

iii. TheSenateshallreview,amend,andapprovethe bi-annualbudget,submittedbytheAppropriations Committee.

1. Avoteoftwo-thirds(⅔)maybeinstitutedto removeapersonorpersonsfromthegallery.

iv. Noclubcategoryshallbeallocatedgreaterthan twenty-eightpercent(28%)ofthebi-annualbudget.

j Moneymaybetransferredfromone(1)clubororganization’s budgettoanotherStudentGovernmentAssociation-recognized clubororganization’saccountwiththeapprovaloftheStudent GovernmentAssociationComptroller

k Incomeisdefinedasanymoneythatentersaclubor organization’sbudgetotherthanStudentGovernment Associationallocations

l UnconventionalBudgets:

i Ifaclubororganizationrequiresabudgetforanevent thatexceeds$50,000andcorrelatesdirectlytothe purposeofthatorganization,theymayrequesttosubmit anannualbudgettoensuretimelybidplacement,legal satisfaction,anduniversitypoliciesarefollowed.Said organizationmaybringtherequesttothePresident,Vice President,Comptroller,andAppropriationsChairofthe StudentGovernmentAssociationbeforetheannual budgetisseenbytheAppropriationsCommitteeforthe SemesterlyAllocationMeeting.Theaforementioned partiesneedtovoteunanimouslytohonorsaidrequest.

ii. Ifallocated,thefundsfortheeventwouldnotrollback attheconclusionofthesemesterprecedingtheevent.

1. Theclubororganizationmayonlyrequestmore fundsfortheeventatnomorethantwo(2) nonconsecutiveweeklymeetingsinthe semester

iii Foranyadditionalrequestsnotpertainingtotheone(1) event,theclubororganizationmaysubmitaseparate budgetduringthefallandspringSemesterlyAllocation Meetingsoratanyweeklymeetingstheywishtoattend

1 Anymoneyallocatedtorequestsotherthanthe specifiedeventwillfollowthebi-annual schedule,andallunusedfundswillrollbackinto theStudentGovernmentAssociationbudget

m. TheAppropriationsChairhasthediscretiontorequirea TreasurerTrainingonasemesterlybasis.

n. AtthediscretionoftheAppropriationsChair,anyorganization thatfailstoattendarequiredTreasurerTrainingcanbedeniedan allocationforasemesterlybudgetand/oraweeklyallocation.

i. Thedenialofanallocationbythechairmustbemadeon arequestbyrequestbasis,andmaynotoccurwhenan executiveboardmemberhasattendedatrainingsession withinthesemester.

2. Meetings:

a. TheAppropriationsCommitteeshallmeeteveryweek during 1 thefallandspringsemesters.

b Anyclubororganizationmayappearatnomorethantwo weeklymeetingspersemesterunlessotherwisespecifiedbythe AppropriationsChair

c TheAppropriationsChairshallcontactclubsandorganizations priortothecommencementoftheirmeetingsnotifyingtheday andtimeofsaidmeetings

i Inordertoattendameeting,theclubororganization shallsubmitaformontheGetInvolvedHUsign-up

ii Aclubororganizationmustalsosubmitadigitalcopyof theirbudgetrequesttotheAppropriationsChair

iii Therosterforanymeetingisbasedontheorderinwhich theclubsororganizationssubmittedtheirformsandwill capatthenumbersetbytheAppropriationsChair.

d. TheAppropriationsChairreservestherighttolimitaclub’s appearanceatweeklyAppropriationsmeetingsforfailureto appear.

e. IfaclubreservesaspotontheAppropriationsrosterandfailsto appear,theabsentmeetingshallbeconsideredasoneofthetwo meetingsforthesemester,andtheclubwillnotbeableto reserveaspotontherosterforthefollowingweek,unless otherwisespecifiedbytheAppropriationsChair.

f. TheAppropriationsCommitteeChairreservestherighttolimit thenumberofclubsonitsagendaforanymeeting

g AppropriationsCommitteeProcedures:

i Whenrequestinganewbudget,additionalallocation requestsshallbepresentedattheAppropriations Committeemeetingbyanexecutiveboardmemberof theclub

1 AtthediscretionoftheComptroller,a reallocationrequestmaybebroughttothe AppropriationsCommitteeforapproval

ii AllfundsallocatedbytheAppropriationsCommittee mustbespentwithintheacademicsemester,unless otherwisespecified.

3. AllocationPolicies:

a. Amaximumoffivepercent(5%)ofthefundsthataretobe allocatedtoStudentGovernmentAssociationrecognizedclubs andorganizationseachsemestermaybeallocatedto undergraduatenon-StudentGovernmentAssociation organizationsiftheorganizationmeetsthefollowingcriteria:

1 A week shall be defined as an operational week for the Student Government Association if there are no days off

i. Thenon-StudentGovernmentAssociationorganization mustfollowallAppropriationspoliciesinorderto receivefunding

ii Fundingwillonlybeallocatedforcampus-wideevents, notforitemsorprogramsthatarespecifictothe organizationexclusively(ie:t-shirts,banners, conferences,travel,etc willnotbefunded)

iii Charitableeventsoritemsforsucheventsshallnotbe funded

iv Proposalsmaybesubmittedforreviewoverthe bi-annualSemesterlyAllocationMeetingsandweekly meetings

b StudentGovernmentAssociationwillnotfundanyclubor organizationthatisnotregisteredonGetInvolvedHU.Ifan organizationisdeemedinactiveforfailuretore-registeron GetInvolvedHUorforotherreasons,theywouldnolongerhave StudentGovernmentAssociationrecognitionandwouldhaveto reapplythroughtheregistrationcommittee.

i. TheAppropriationsCommitteeshallnotfundanyclub thatisdeemedinactivebythestandardssetforthinthis PolicySeries;and/or

ii. Bythedefinitionoftheclubcategorysetforthbythe OfficeofStudentLeadershipandEngagement(OSLE).

c. TheAppropriationsCommitteeshallnotallocatefundsfor inventoryexceedingthepriceof$100peritemunlesstheclub hasanappropriatelocationoncampustostoreit

d CostRestrictivePolicies:

i Formals:Formalsshallbedefinedasendofsemester gatheringsheldatHofUSA,HofstraUniversityClub, andanyoff-campuslocation TheAppropriations Committeereservestherighttodeterminewhetheror notaneventisaformal

1 Amaximumofthirty(30)members,upto $5000permember,maybefundedbythe StudentGovernmentAssociationforaretreat persemester.

ii. Retreats:Aretreatshallbedefinedasaninternally planned,overnightstayatanoff-campuslocationthatis exclusivetoonlythemembersofaclubororganization.

1. Amaximumofthirty(30)members,upto $50.00permember,maybefundedbythe StudentGovernmentAssociationforaretreat persemester.

2. NostudentGovernmentAssociationbudget shallbeallocatedforfoodfortheretreats.

iii. Scholarships:TheStudentGovernmentAssociationshall notallocatefundsforscholarships.

iv Alumni:TheStudentGovernmentAssociationshallnot allocatefundstowardsanygiftsoritemsforalumni

v Licensing/Certifications:TheStudentGovernment Associationshallnotallocatefundsforlicensingor certifications

vi Transportation:Transportationmaybefundeduptoa 300-mileradiusofHofstraUniversity,withthe exceptionoftheColonialAthleticAssociation tournamentbus(es)thatissponsoredbytheStudent GovernmentAssociation

1 AStudentGovernmentAssociationrecognized clubororganizationmaybefundeduptofive (5)carsperevent.

2. StudentGovernmentAssociationcannotfund gasexpenses.

3. StudentGovernmentAssociationcannotfund forcoachbus(es).

4. StudentGovernmentAssociationfundsmileage basedonthestandardInternalRevenueService (IRS)rateatthetimeofrequestedfunds.

vii. Clothing:Noapparelshallbefundedabove$40.00per memberpersemester.

1 Clothingshallbedefinedasanyapparelrelating toshirts,jackets,pants,etc brandedor otherwisecreatedformembersofa club/organization

viii Uniforms:Nouniformsshallbefundedabove$5000 permemberpersemester

1 AUniformshallbedefinedasadistinctiveitem orsetofclothingthatiscreatedexclusivelyfor membersofthesameorganizationorclub

ix. Prizes:TheStudentGovernmentAssociationshallnot fundprizes.

x. Tipping:OrganizationscannotuseStudentGovernment Associationallocatedfundsfortipping

xi DiscJockey:Organizationsshallnotbefundedmore than$1000forDiscJockeyspersemester

xii CoachingorInstructorFees:TheStudentGovernment Associationmayfundupto$1,500persemesterfor coachingorinstructorfees

xiii FashionShows:TheAppropriationsCommitteeshallnot allocatefundstorequestedfashionshowsunlessthey

fulfilltheexplicitpurposeoftheclubororganizationas statedintheirconstitution.

xiv SpeakerFees:TheStudentGovernmentAssociationmay fundspecificspeakerfees,butnotoptionalhonorariums ordonations

xv Donations:TheStudentGovernmentAssociationshall notallocatefundsforcashorin-kinddonations

xvi MemberGifts:TheStudentGovernmentAssociation shallnotallocatefundsforgiftstomembers

xvii SocialOutings:TheStudentGovernmentAssociation shallnotallocatefundsforsocialoutings

1 Asocialoutingshallbedefinedasanyeventthat isrestrictedtothemembersofaclubor organizationthatdoesnotspecificallyrelateto thepurposeofsaidclubororganization.

xviii. Hotels:Three(3)differentbidsshallbeprovidedbefore anyallocationsaretobedisbursedforhotelcosts.A StudentGovernmentAssociationrecognizedclubor organizationmaybefundedupto$200.00perroomper nightforhotels.

1. Onebidshallbeacceptedintheeventthataclub ororganizationismandatedtostayinthathotel bytheconferenceoreventtheyareattending. Shouldthisbethecase,theclubororganization mustprovidedocumentation

xix StudentGovernmentAssociationshallnotfundfor Airbnborindependenthomestayservice(rentals)

xx MembershipFees:TheStudentGovernmentAssociation shallnotfundmembershipfeesfortheindividual membersofanyclubororganization

e Conferences:Aconferenceshallbedefinedasanovernightstay atanoff-campuslocation,plannedbyathirdparty,andisopen toallstudents

i Amaximumofthirty(30)members,upto$10000per member,maybefundedbytheStudentGovernment Associationforregistrationtoattendaconferenceper semester.

ii. NoStudentGovernmentAssociationbudgetshallbe allocatedforfoodfortheconferences.

f. Competitions:

i. Whenrequestingfundsforacompetition,an organizationshallpresenttheAppropriationsCommittee withallnecessaryregistrationmaterialsandinformation regardingthecompetition.

g. BudgetAppeals:Intheeventthataclubororganizationfindsthe allocatedfundstobeunfair,theymayfileanappealtobe presentedtotheSenate

i WeeklyMeetings:Ifaclubororganizationwishesto appealanallocationfromaweeklymeeting,theclub mustemailtheAppropriationsChairwithin24hours afterthestartoftheAppropriationsmeetingstatingtheir reasonforappeal TheAppropriationsChairmustnotify theVicePresidentthataclubwishestoappealtwelve (12)hourspriortotheSenatemeeting Theclubmay presenttheirappealatSenateduringthepresentationof theweeklyAppropriationsreport

ii SemesterlyAllocationMeeting:Ifaclubororganization wishestoappealanallocationfrombudgetweekend,the clubmustemailtheAppropriationswithinthetime allottedtimespecifiedatthediscretionoftheChair requestingatimeforthemeeting.TheAppropriations ChairshallemailtheVicePresidentthelistofclubsthat arescheduledtoappealtwelve(12)hoursbeforethe Senatemeeting.

h. StudentGovernmentAssociationCluborOrganizationBudget: AllmonetarycontributionsdonatedtotheStudentGovernment AssociationCluborOrganizationBudget,asubdivisionofthe StudentGovernmentAssociationBudget,shallonlybe accessibletotheAppropriationsCommittee Thecommittee shallbepermittedtoappropriatesuchadditionalbudget(s)to clubsandorganizationsinaccordancewiththerulesand regulationsoftheStudentGovernmentAssociationBy-Lawsand PolicySeries Incaseswheredonationsaremadetoaspecific StudentGovernmentAssociationclubororganization,these fundsshallbedepositedthroughtheOfficeofStudent LeadershipandEngagementanddesignatedasincome i Consistency:Thecriteriathatissetforthonthelimitsofwhat theStudentGovernmentAssociationmayfund,shallbeheld objectivelyonaconsistentbasis

j. RemaininginHofstraPropertyClause:

i. Anythingwhichispurchasedthroughfundingbythe AppropriationsCommitteemustremaininthecontrolof theclub/organizationthatrequestedtheitemdueto OSLEpolicy.

ii. TheAppropriationsCommitteereservestherightto requestafullrosterofuniforms,equipment,oranyitem fromanyclubororganizationwhichhasreceivedfunds fromtheStudentGovernmentAssociationinthepast two(2)years.

iii. Anyclub/organizationcanrequestthesameitemtwo yearsafteritsinitialrequestduetopossiblewearand tearordamagecausedtotheitem

k Photography:

i PhotographycannotbefundedusingtheStudent ActivityFeeunlessitisforthesolepurposeof forwardingthemissionoftheclub/organization requestingthefunds

ii TheAppropriationsCommitteecannotfundphotography forindividualuseorthephotographingofanindividual

iii TheAppropriationsCommitteecannotfundforany photographyrelatingtograduation

III. CLUBRESOURCESCOMMITTEE

A. OFFICESPACEPROCEDURES

1. FloorplanofOfficeSpace:

a. Afloorplanofalloccupiedandvacantofficespacesshallbe keptbytheClubResourcesChair.

b. OnlyStudentGovernmentAssociationrecognizedclubsor organizationsmaybeeligibletoreceiveanofficespacefromthe StudentGovernmentAssociation

c Everytwo(2)yearsatthediscretionofthechair,thefloorplanis tobereviewedandnecessarychangesaretobemadebythe ClubResourcesCommitteeandreviewedwiththeOfficeof StudentLeadershipandEngagement

2 AllocationofOfficeSpace:

a TheStudentGovernmentAssociationgovernsallcluboffice space

b Everytwo(2)yearsatthediscretionofthechair,clubsinterested inoccupyingaclubofficespaceshallberequiredtosubmitan applicationtotheClubResourcesCommitteepriortotheOffice SpaceReview.

3. OfficeSpaceReviewApplication:

a. Everyclubdesiringanofficespaceshallsubmitanapplication providedbytheStudentGovernmentAssociationtobereviewed bytheClubResourcesCommittee.

b. Applicationsshallinclude:

i. Nameoforganization

ii. Acopyoftheclub’sconstitution

iii. Anexplanationoftheclub’spurposeandhowanoffice spacewouldbenefitthatpurpose

iv. Explanationofcampuspresenceandactivity

c Notificationoftheallocationofclubofficespacesshallbe providedpriortothelastoperationalweekofthesemester

d TheClubResourcesCommitteeshallreview,allocate,andvote onclubofficespacesprecedingratificationbytheSenate

e TheClubResourcesChairshallmonitoralltransitionsbetween officespacemoves

f Organizationsthatapplyforanofficespaceanddonotreceive one,maybeautomaticallyconsideredbytheClubResources Committeetoreceivestoragespace

4 ClubHoursforOfficeSpaces:

a Theorganizationsoccupyinganofficespaceshallhavetheir ExecutiveBoardmembersservetwo(2)openofficehoursper operationalweekintotality.

i. Anofficehourisdefinedasaminimumofthirty(30) consecutiveminuteswhereanExecutiveBoardmember isavailableintheiroffice.

b. OfficehoursshallbesubmittedtotheClubResourcesChairby 6:30pmonTuesdays.

c Ifanorganizationfailstouseitsoffice,theorganizationshall firstreceiveawrittenwarning Ifthebehaviorpersists,theClub ResourcesCommitteeshalltakecorrectivemeasures

5 ClubOfficeSpacePolicies:

a GeneralExpectations:

i Allclubs/organizationsareexpectedtousetheiroffice spacesolelyforthepurposeofconductingofficialclub business Nostudentsarepermittedtoresidein,sleepin, orutilizetheofficespaceforpersonaluse

ii Noorganizationisallowedtobringfurnitureintotheir office(eg desks,refrigerators,couches,orfile cabinets)withoutpriorapprovalbytheStudent GovernmentAssociationandHofstraUniversity.Any furnitureintheofficeisconsideredpropertyofHofstra University.

iii. Allofficespacesshallabidebyallfirecodesandthe GuidetoPride.

iv. Posters,flyers,andstickersmaybeattachedtotheoffice doorsandwallsprovidedthattheydonotdamagethe surface.Staplesandthumbtacksarestrictlyforbidden. Theycannotblockanywindows.

1. Studentorganizationsmayadvertiseaneventon theirofficedoor(s)bysubmittingflyer(s)for approvaltotheOfficeofStudentLeadershipand Engagement

v Organizationexecutiveboardsareresponsibleforall activitiesthatoccurwithintheofficespace This includestheactionsofallpersonsintheoffice

vi Thereisabsolutelynosmoking,alcohol,ordrugs allowed,atanytime,regardlessofamember’sage Any violationshallresultinimmediaterevocationoftheclub officespacebytheStudentGovernmentAssociationand disciplinaryactionthroughtheOfficeofCommunity Standards.

vii. Theclubofficespaceshallnotbealtered,painted,nor vandalized.

viii. Theorganizationisexpectedtokeeptheofficespace tidyandorganized.Clutter,trash,andjunkshallbe removedfromtheofficespace.

ix. Anyitemsusedforthepurposeoftheclubthathasbeen fundedbytheStudentGovernmentAssociationshallbe storedinanadministrativebuilding.2

2 Materials shall not be stored in residence halls, cars, etc

x. Anyviolationorbehaviordeemedtobeunethicalshall resultinthelossoftheofficespace.

xi AnyitemsprovidedbySGAtoaclubofficemaysolely beusedonlyonbehalfoftheorganizationforthe purposeofmaintainingorganizationrecordsor furtheringtheorganization’smissiontofostertheir community Suchitemsarenotpermittedtobeusedfor individualpersonalpurposes

xii Allofficesanditemswithintheofficearesubjectto randomchecks

b Consequences:

i Allclubsandorganizationsareresponsibleforany damagesthatoccurtotheofficespaceandoffice furniture.3

ii. Organizationsareexpectedtopayforanyreplacement furnitureorpaintingneededduetodefacement,in additiontofines.

iii. Violationsofanyoftheabovepoliciesshallbe investigatedbytheClubResourcesCommittee.The ClubResourcesChairshallsubmitanyevidence gatheredtotheJudicialPaneltobepresentedina hearing.

iv. AnythinginviolationoftheGuidetoPrideshallreceive disciplinaryactionfromtheOfficeofCommunity Standards,aswellasafinefromtheStudent GovernmentAssociationand/orlossofofficespace

3 This includes minor damages as well as major damages/defacement.

B. CLUBRESOURCESDEACTIVATIONPOLICY

1. TheClubResourcesCommitteeshallperformayearlyauditofStudent GovernmentAssociationrecognizedclubsandorganizationsduringthe FallSemester.Afterperformingthisaudit,theClubResources CommitteeshallpresenttheirfindingstotheJudicialPanel,which reservestherighttode-recognizeanyclubororganizationfoundin violationofStudentGovernmentAssociationpolicy.

a Uponnotificationofaninfraction,eachclubandorganization shallbeentitledtoa60-daygraceperiodtoresolvetheirStudent GovernmentAssociationpolicyviolation

2 Deactivationmayalsooccurifaclubororganizationdoesnotfulfillthe requirementssetforthbytheOfficeofStudentLeadershipand Engagement(OSLE)

3 Deactivationoccursifaclubororganization’sattendancefallsbelowthe OfficeofStudentLeadershipandEngagementrequirements

4 Deactivationresultsintheorganization’sbudgetbeingfrozenforthe lengthofthedeactivationandtheprivilegeofoccupyinganofficespace beingrevokedforanyperiodoftimedeemedappropriatebythechair

5. ReactivationofanOSLEdeactivatedorganizationshallbeadjudicated bytheUniversityRegistrationCommitteeandgothroughtheprocessto berecognizedbytheStudentGovernmentAssociationasiftheywerea neworganization.

C ACTIVE CLUBS

1. AclubshallbeconsideredactivebytheStudentGovernment AssociationifitisdeemedactivebytheOfficeofStudentLeadership andEngagement(OSLE).

D STUDENT GOVERNMENT ASSOCIATION RECOGNITION

1. AnactiveclubmayseekStudentGovernmentAssociationRecognitionif itabidesbythefollowingguidelines:

a. FollowsaconstitutionhavingbeenapprovedbytheClub ResourcesCommitteeandSenatethatcontainstheStudent GovernmentAssociation’smostcurrentpreamble.

b. AttendsaStudentGovernmentAssociationClubResources Committeemeetingtoreviewtheclubconstitution.

c. FollowingapprovaloftheclubconstitutionbytheClub ResourcesCommittee,theclubororganizationmustattenda Senatemeetingtoseekrecognition

d Maintainsamembershipwithnomorethanhalfbeingmembers ofacurrentlybannedorsuspendedHofstraclubororganization

e MaintainsanupdatedandapprovedGetInvolvedHUprofile

f Clubsandorganizationsshallholdaminimumofthree(3) meetingswithatleastfifteen(15)membersinattendancepriorto seekingrecognitionbytheStudentGovernmentAssociation The ClubResourcesCommitteeshallrequireproofofsuch

attendanceintheformofattendancerostersforatleastone(1) suchmeetinginthatsemester.

1 TheClubResourcesCommitteeshallrequirethe submissionofthisrosteratthemeetingforclub constitutionreview

2 TheClubResourcesCommitteeshallverifythat thememberspresentatsaidmeetingsare registeredontheclubororganization’s GetInvolvedHUpage

g PriortobecomingeligibleforrecognitionbytheStudent GovernmentAssociation,organizationsshallhostatleastone(1) fundraiserand/orevent,perthediscretionofthecommittee The ClubResourcesCommitteemayrequestproof ofsuch 4 fundraisers/eventsifdeemednecessary.

h. ClubsandorganizationsrecognizedbytheStudentGovernment Associationshallbepermittedtorequestfundsataweekly AppropriationsCommitteemeetingwithinthesamesemesterin whichtheyarerecognized.Newlyrecognizedclubsand organizationsareimmediatelyeligibletosubmitabudget proposalfortheupcomingsemester.

E. STUDENTGOVERNMENTASSOCIATIONDERECOGNITION

1. TheClubResourcesCommitteereservestherighttoderecognize previouslyrecognizedclubsandorganizationsbasedonthefollowing criteria:

a. Activeclubmembershipfallsbelowfifteen(15)memberson GetInvolvedHU.

b. Activememberattendancefallsbelowaconsistentaverageof fifteen(15)membersatgeneralclubmeetingsand/orevents

c Aminimumofthree(3)club-relatedeventsarenotheldduring anygivensemester 5

d AclubdoesnotutilizeStudentGovernmentAssociationservices abovethoserequiredoftheConstitutionandPolicySeriesfor 6 one(1)fullacademicyear

F DEFINITIONOFDERECOGNITION

1 Clubsandorganizationsthathavebeenderecognizedshallnolongerbe permittedtoidentifythemselvesasrecognizedbytheStudent GovernmentAssociation Inaddition,saidclubsandorganizationsshall notbepermittedtorequestnorobtainthefollowingStudentGovernment Associationresources:

a Fundsoutsideofthefivepercent(5%)legislationavailableto non-recognizedclubsandorganizations.

4 Proofmaybedefinedasreceipts,fliers,emailconfirmations,rosters,etc

5 Club-relatedeventsmaybedefinedasmeetings,programs,fundraisers,etc

6 ServicesmaybedefinedasanyformalcommunicationwiththeStudentGovernment AssociationE-Boardand/oritscommittees

b. AdvertisementpertheCommunicationsCommittee.

G. MEETINGS

1. Inordertoattendameeting,theclubororganizationshallsubmitaform ontheGetInvolvedHUsign-up.

2. Therosterforanymeetingisbasedontheorderinwhichtheclubsor organizationssubmittedtheirformsandwillcapatthenumbersetbythe ClubResourcesChair

3 AmemberoftheclubExecutiveBoardshallattendaClubResources Committeemeetingwithcopiesoftheconstitution

4 TheClubResourcesCommitteeChairreservestherighttolimitaclub’s appearanceatweeklyClubResourcesmeetingsforfailuretoappear H REACTIVATIONPROCESS

1 Clubsandorganizationsthathavebeendeactivatedandwhoareseeking reactivationshallattendaClubResourcesCommitteemeeting

I CLUBELECTIONS

1 Clubsandorganizationsholdingelectionsforofficersshallbeconducted throughGetInvolvedHU

2 TheclubororganizationshallnotifytheClubResourcesCommittee Chairoftheelectionatleastone(1)weekinadvance

3 TheClubResourcesCommitteeshallaudittheelectionstomakesure theyarebeingdoneproperly.

J. CLUBIMPEACHMENT

1 Clubswhobeginimpeachmentproceedingsagainstanofficeroftheclub shallnotifytheClubResourcesCommitteeChairnoticeofsaid proceedingsatleastforty-eight(48)hoursbeforetheproceedingshave begun.

2. ArepresentativeoftheClubResourcesCommitteeshallbepresentatall meetingswhereimpeachmentproceedingsoccur.

K. INVESTIGATIONS

1. TheClubResourcesChairshallhavetheauthoritytoinvestigateany grievancesregardingconstitutionalviolationsofclubsororganizations thathavebeenbroughttotheirattention.Followingapreliminaryreview oftheissue,iftheClubResourcesChairdeemsitnecessary,theClub ResourcesCommitteeshallconductaninvestigation.Oncethe investigationiscomplete,theCommitteeshallpresenttheirfindingsto theJudicialPanelwhoshallthenfinalizethehearingprocess.

L. DRAFTINGANDCOMPLETINGLEGISLATION

1. AnySenatorialActionshallbeapprovedbytheClubResources CommitteebyamajorityvotepriortobeingpresentedatSenate. a AnymemberorconstituentoftheStudentGovernment Association,notbarredbytheStudentGovernmentAssociation Constitution,maybringSenatorialActiontotheClubResources Committeeforreview

2 AllSenatorialActionspassedbytheSenateshallberecordedinthe SenatorialActionsBookletbytheClubResourcesChair

3. AllsenatorialactionsrecordedintheSenatorialActionsBookletbythe clubresourceschairaretobereviewedandpostedbytheArchivistand Secretary

M. CONSTITUTIONALREVIEW

1. TheClubResourcesCommitteeshallrequireanupdateofaclub’s constitutiononceeveryfouryears Ifneedbe,theClubResourcesChair reservestherighttorequestoneyearlyrevisionofclubconstitutions

N. SENSITIVITY TRAININGS

1 TheClubResourcesCommitteeandtheEquityandInclusionCommittee shallholdanannualsensitivitytrainingforallclubleadersinorderto ensureasafeandinclusiveenvironmentforall

TEMPLATEFORSENATORIALACTION

HofstraUniversity StudentGovernmentAssociation

[Year]

S.A.[Year].[Senate].[CaseNumber]

[TitleofSenatorialAction]

Taken from [article] [number], [section] [number] of the [Constitution/Policy Series]

Allcontenttobeadded,changed,orremovedfromeithertheConstitutionorPolicySeriesshall betypedouthere

Anyremovedcontentshallhaveastrikethrough,asfollows:[word]

Anyaddedcontentshallbeinbold,asfollows:[word].

Resolutionsshallhavethefollowingformat:

[Whereas,content;

Let it be resolved,theresolution]

RespectfullySubmitted,

IV. COMMUNICATIONSCOMMITTEE

A. WEBSITE

1. TheCommunicationsCommitteeshallberesponsiblefortheupkeepand contentoftheStudentGovernmentAssociationwebsite.

B. STUDENTPUBLICATIONS

1. TheCommunicationsCommitteeshallworkwithanystudent publicationstoprovidethestudentbodywithinformationregarding activitiesoftheStudentGovernmentAssociation.

C. CAMPUSUPDATES

1. TheCommunicationsCommitteeshallcompileinformationtoprovide campusupdatesonanyandallactionstakenbytheStudentGovernment Association.

a Theseupdatesshallbecompiledanddistributedonceamonth

b ThecampusupdateshallconsistofalistofallSenatorialAction andallotherrelevantactionstakenbytheStudentGovernment Associationsincethepreviousupdate

c Theseupdatescanbepresentedinvideoand/orprintform D

1 TheCommunicationsCommitteeshallpromotecluband/orcampus-wide eventsthroughsocialmedia,flyers,tabling,etc

1 TheCommitteeshallberesponsibleforupdatingallStudentGovernment Associationsocialnetworksonaregularbasis

1 Asubcommitteeshallbecreatedwithmembershipinstalledknownasa CommunicationsAssociate

a Interestedmembersshallberequiredtosubmitanapplicationto theCommunicationschair,meettherequirementsofStudent GovernmentAssociationmembership,attendtheweekly committeemeeting,andcompleteone(1)officehouraweek

G. INTERVIEWS

1 AmemberoftheStudentGovernmentAssociationCommunications CommitteeshallbepresentatallinterviewspertainingtoStudent GovernmentAssociationaffairs.

V. PROGRAMMINGCOMMITTEE

A. FALLFESTIVALDUTIES

1. TheProgrammingCommitteeshallparticipateasaco-sponsoror memberofthePrideExpo.

B. HOFSTRACELEBRATESTHEHOLIDAYS

1. TheProgrammingCommitteeshallberesponsibleforpromotingStudent GovernmentAssociationinvolvementinHofstraCelebratesthe Holidays.AllStudentGovernmentAssociationmembersshallcontribute intheactivitiesofHofstraCelebratestheHolidaysthroughparticipation orattendingthelightingceremony

C HOFSTRAATHLETICS

1. TheProgrammingCommitteeshallorganizeSGA’sparticipationinat leastoneHofstraAthletics-relatedactivitypersemester a ThisincludesbutisnotlimitedtoaneventduringPride UnleashedWeek,allocatingfundsfortransportationtothe ColonialAthleticAssociation(CAA)Tournament(inwhich transportationcostsshallnotexceedmorethan$4,000),hosting atailgate,orattendingagameasagroup

D STRESSBUSTERS

1 TheProgrammingCommitteeshallberesponsibleforassistingand co-sponsoringatleastone(1)eventforStressbustersalongsidetheOffice ofStudentLeadershipandEngagement(OSLE)eachsemester

E. STUDENT APPRECIATION WEEK

1 TheProgrammingCommitteeshallplananddirectStudentAppreciation Weekeveryfallsemesteratadatedeterminedbythecommittee precedingratificationbytheCabinet StudentAppreciationWeekshall includefive(5)daysofprogramming,surveying,andhostinganinternal townhalleventallaimedtoincreasecommunicationbetweenthe StudentGovernmentAssociationandthestudentbody.

F

1 TheProgrammingCommitteeshallplananddirectaweekduringthe Springsemesteratadatedeterminedbythecommitteepreceding ratificationbytheCabinet.Thisshallincludefive(5)daysof programming,surveying,andhostinganadvocacy-relatedevent/activity allaimedtoincreasecommunicationbetweentheStudentGovernment Associationandthestudentbody.

VI. ACADEMICAFFAIRSCOMMITTEE A STUDENT GOVERNMENT BULLETIN BOARD

1. TheStudentGovernmentBulletinBoardshallbemaintainedbythe AcademicAffairsCommittee.Allmaterialdisplayedontheboardmust firstbeapprovedbyAcademicAffairspriortobeingputup.

2. Profaneorinappropriatelanguageorimagesshallnotbetolerated.

VII. EQUITYANDINCLUSIONCOMMITTEE

A “It’s On Us” AMBASSADOR

1. TheEquityandInclusionChairandtheWellnessandCampusSafety Chairmayappointan“It’sOnUs”Ambassador,whosedutiesshallbeas follows.

a. Attend“It’sOnUs”committeemeetingsandotherpertinent eventsatthediscretionoftheEquityandInclusionChairand TheWellnessandCampusSafetyChairtodiscussprevention, awarenessandeducationregardingTitleIXrelatedpoliciesand initiatives

b Collaboratewithpolitically/sociallyactiveclubs,student organizations,nonprofitsandotherrelevantorganizationsand departmentstofacilitateprogrammingandpromoteawarenessof issuesregardingTitleIXpoliciesandresourcesoncampus

c WorkconstructivelywiththeTitleIXOfficersandadvisorsin theOfficeofStudentLeadershipandEngagementtopromotea healthyenvironmentinwhichallmembersoftheStudent GovernmentAssociationareawareofpoliciesandallavailable resources

d. TheVicePresidentshallactasthedecidingvoteastheEquity andInclusionChairandWellnessandCampusSafetyChairsee fit.

B INCLUSIONAMBASSADOR

1. TheClubResourcesChairmayappointanInclusionAmbassador,whose dutiesshallbeasfollows:

a. CoordinateinternalTitleIXtrainingsonanannualbasisin accordancewithNewYorkStateEducationLawArticle129-B and“EnoughIsEnough”legislation.

b. AttendInterculturalClubCaucusesandotherpertinenteventsat thediscretionoftheClubResourcesChair.

c. CollaboratewithInterculturalandServiceClubsand Organizationstopromotediversityandinclusiononcampus.

d. WorkconstructivelywithadvisorsintheOfficeofStudent LeadershipandEngagementtopromoteinternalsocialjustice education

C. SENSITIVITY TRAININGS

1. TheClubResourcesCommitteeandtheEquityandInclusionCommittee shallholdanannualsensitivitytrainingforallclubleadersinorderto ensureasafeandinclusiveenvironmentforall

VIII. FACILITIESANDOPERATIONSCOMMITTEE A. PRIDEBLOCKGUIDELINES

1. Applicationsforpaintingshallbetakenonarollingbasis.Applications maybesubmittedthesemesterpriortothedatebeingrequested.The clubororganizationwhorequeststheweekfirstshallbethefirstgroup eligibletopaintforsaidweek.

a. ClubsshallsubmitthedesignfortheBlockatthetimeoftheir application ThisdesignmustbeapprovedbyboththeDivision ofStudentAffairsandtheStudentGovernmentAssociation (SGA)priortothestartofpainting Thedesignshallnotbe changedafterreceivingapproval Intherarecircumstancewhere thedesignneedstobechanged,approvalshallbegivenfromthe SGAProgrammingChair

b Clubsrequestingmultipledatesshallsubmitmultiple applications Forexample,ifaclubwouldliketoreservethree (3)differentweeks,three(3)differentapplicationsarerequired

c Organizationsarenotpermittedtopaintuntiltheyreceive writtenapprovalandinstructionsfromtheSGA

2. PaintshallbesuppliedbytheSGA.Oncetheapplicationisapproved,the clubwillreceiveanemailfromSGA’sProgrammingChairwith informationregardingtimeandlocationtopickupthepaintontheday theclubdecidestopaint.AllpaintshallbestoredintheSGAofficein StudentCenterRoom242.

3. Eachclub’sdesignshallbedisplayedontheBlockforone(1)academic week(Monday-Friday).

a. PaintingshalltakeplacetheweekendpriortothatMonday.

b. PaintingshalltakeplaceoneitherSaturdayorSunday.Theclub shallchoosebetweenone(1)ofthesetwo(2)daystopaint.

c. SGAshallnotbeheldresponsibleforclearingthepriorweek’s designfromtheBlock

4 OnlythesideoftheBlockdesignatedbySGAshallbepainted

5 PaintisonlypermittedontheBlock Paintingonsidewalks,grass, buildings,etc isnotpermitted

a Allpaintbrushesandothermaterialsusedtopaintshouldbe disposedofafterpaintingisdone Paintshallbereturnedtothe SGAofficethefollowingMondaymorning

6 Profaneorinappropriatelanguageorimagesshallnotbetolerated

a Clubsareresponsibleforalldamageanddefacementofproperty

b PrivilegestousetheBlockinthefuturewillbereconsideredif theseguidelinesarenotfollowed

IX. WELLNESSANDCAMPUSSAFETYCOMMITTEE A “It’s On Us” AMBASSADOR

1. TheWellnessandCampusSafetyChairandtheEquityandInclusion Chairmayappointan“It’sOnUs”Ambassador,whosedutiesshallbeas follows.

a. Attend“It’sOnUs”committeemeetingsandotherpertinent eventsatthediscretionoftheEquityandInclusionChairand TheWellnessandCampusSafetyChairtodiscussprevention, awarenessandeducationregardingTitleIXrelatedpoliciesand initiatives

b Collaboratewithpolitically/sociallyactiveclubs,student organizations,nonprofitsandotherrelevantorganizationsand departmentstofacilitateprogrammingandpromoteawarenessof issuesregardingTitleIXpoliciesandresourcesoncampus

c WorkconstructivelywiththeTitleIXOfficersandadvisorsin theOfficeofStudentLeadershipandEngagementtopromotea healthyenvironmentinwhichallmembersoftheStudent GovernmentAssociationareawareofpoliciesandallavailable resources

d. TheVicePresidentshallactasthedecidingvoteastheEquity andInclusionChairandWellnessandCampusSafetyChairsee fit.

X. ELECTIONRULES

A ELECTION OF SENATORS

1. InordertobeeligibletorunforapositionintheStudentGovernment Association,eachcandidatemustfulfilltherequirementsstipulatedinthe StudentGovernmentAssociationPolicySeries.

B. ELECTION OF PRESIDENCY AND VICE PRESIDENCY

1. CandidatesforPresidentandVicePresidentaretobeelectedonseparate ballots,thoughonePresidentialcampaignmayberunincoordination withoneVicePresidentialcampaign.

2. Ifanelectorallyunsuccessfulcandidatereceivestheminimumnumberof votesforSenatoratLarge,thecandidateshallbeofferedthepositionof SenatoratLarge

3 Onadate(s)specifiedbytheElectionsCommission,candidatesfor PresidentandVicePresidentmustattendameetingtodeclaretheir candidacy

a Ifastudentcannotattendthismeeting,theymayemailamember oftheElectionsCommissiontwenty-four(24)hourspriortothe meetingwiththeirname,700number,emailaddress,andthe titleofthepositiontheywouldliketorunfor

4 CandidatesforPresidentandVicePresidentmusthavecollectedthe requiredsignaturesataseparateandearlierdatethanotheroffices

a ThisdateistobespecifiedbytheElectionsCommissionand cannotbelaterthanthefirstMondayofApril.

b. Onlycandidateswhohavecollectedtherequiredsignaturesby thisseparateandearlierdatemaycampaign,participatein debates,andappearontheballot.

5. CandidatesforPresidentandVicePresidentaretobeaffordedanextra weekofcampaigningintheinterestofincreasingawarenessof candidatesandfacilitatingdebatesbetweencandidates. C ELECTIONS

COMMISSION

1. GENERAL:

a. ThemembershipoftheCommissionistobenominatedbythe ClubResourcesCommitteeChairandPresident,subjectto ratificationbyamajorityvoteintheSenate.Priortoratification, membersoftheSenatemaynominateadditionalindividualsto serve.Thefollowingpeopleareprohibitedfromservingonthe ElectionsCommission:

i AnyformerPresidentorVicePresidentwhose counterpart(ie VicePresidentorPresident)iseligible torunforthepositionofPresidentorVicePresident

b TheClubResourcesCommitteeshallserveastheElections CommissionfortheFallElections

c TheElectionsCommissionshallbeadvisedbytheStudent GovernmentAssociationAdvisor

d. TheElectionsCommissionshallberatifiedbytwo-thirds(2/3)of Senate.

e TheElectionsCommissionshallberequiredtosubmitaweekly reporttotheSenateinthesamemannerasacommitteechair

i Thisreportshallnotcontaininformationconcerningany individualcandidates,butwillsolelyfocusonthe logisticsofplanningandexecutingtheelection

ii ThisreportshallbepassedthroughtheSenatebya two-thirds(2/3)vote

iii AmemberoftheElectionsCommissionshallpresent thisreportduringtheNewBusinessoftheSenate agenda

f NopersonservingontheElectionsCommissionshallcompete foranyStudentGovernmentAssociationelectionnoraidin campaigningforanyelectedoffice intheseasonthatsaidperson 7 shallserve.

g. MembersoftheElectionsCommissionshallnotendorseany candidate,signanypetition,campaignonbehalfofany candidate,orcampaignfororagainstanyreferendum.Any ElectionsCommissionmemberfounddoingsoshallbe immediatelyremoved.

2. PROMOTIONS

a. TheElectionsCommissionshallpublicizeinformationalsessions tothestudentbodyatleasttwo(2)weeksbeforetheytakeplace.

b Atleasttwo(2)informationsessionsshallbeheldbefore electionsoccur

c TheElectionsCommissionwillbeginanelectionpromotionno laterthantwo(2)weekspriortothestartofthecampaign

3 DEBATES

a Anyquestionsrelatingtothedebatesshallbedirectedtothe ElectionsCommissionandansweredoutsideoftheStudent GovernmentAssociationoffice

b Ifthereisanuncontestedelection,theElectionsCommission shallholdatleastone(1)eventduringwhichthecandidates presentthegoalsoftheircampaigntothegeneralStudent GovernmentAssociationconstituencypriortovotingdates.

7 Iftwo(2)orfewerindividualsmeettherequirementstoserveonthe ElectionsCommission,thentwo(2)membersoftheStudentGovernment AssociationmaybenominatedtoservebyCabinet,subjecttoratification byamajorityvoteintheSenate.ThisincludesanyAssociate,memberof Cabinet,JudicialPanel,Senate,andExecutiveBoardnotrunningona PresidentialTicketoraidinginthecampaignofaticketduringthe electionintheseasonthatsaidindividualsshallserve.

c. TheElectionsCommissionshallorganizeatleastone(1) presidentialandonevicepresidentialdebateifeachofficeseesa contestedelection

i DebatesaretobeopentotheStudentGovernment Associationconstituency

ii Theformatandlogisticsofdebatesshallbelefttothe discretionoftheElectionsCommissionbutthefollowing provisionsmustbeadheredto:

1 Thedebatemustoccurbeforeelectionsbegin andaftersignaturesarecollectedforpresident andvicepresident

2 Atleastoneofthemoderatorsmustbethe ElectionsCommissionChair

3. Everyeffortmustbemadetoincludeall candidatesforeachrespectivedebate.

d. OnlyamemberoftheElectionsCommissionshallbeeligibleto actasamediatorforthedebate.

e. TheElectionsCommissionshalladvertisethedebatesone(1) weekinadvanceofthedebates.

D ELECTION LOGISTICS

1. CandidatesrunningforthepositionofSenatorandJusticeshallbelisted ontheballotinarandomordergeneratedbythesystem.

a. Inordertobeplacedontheballotinthespring,candidatesare requiredtoattendtheStudentGovernmentAssociation InformationMeetingatwhichtheyshallsubmittheirnametothe ElectionsCommission.

b. InordertobeplacedontheballotintheFall,candidatesare requiredtoattendtheStudentGovernmentAssociationSeminar atwhichtheyshallsubmittheirnametotheClubResources Committee

c Eachticketmaysendone(1)representativewhoisnota candidateintheStudentGovernmentAssociationelectionora memberoftheStudentGovernmentAssociationtowitnessthe closingofthevotingpolls

2 ToobtainthepositionofSenatorthecandidateshallsecureonehundred (100)votes Inthecasewheremoresenatorshavebeenelectedthan Senateseatsavailable,thecandidatesreceivingthehighestvotesshallbe elected

3 ToobtainthepositionofJusticethecandidateshallsecureonehundred (100)votes.Inthecasewheremorejusticeshavebeenelectedthanseats available,thecandidatesreceivingthehighestvotesshallbeelected.

4. Allticketsmustsecureaminimumofthreehundredfifty(350)votesand apluralityoftotalvotescastfortheofficeofPresidentandVice President.

5. Incaseare-electionisnecessary,therulesoutlinedinthissectionapply.

6. SpringElectionsshallbeheldbythefourthMondayofclassesinApril. Electionsshalltakeplacefrom9AMonMondayuntilnoonon Thursday Anannouncementwillfollowtheconclusionofelectionsin whichthewinnersoftheelectionareannounced

7 FallElectionsmaybeheldinthefirstweekofOctoberandshalltake placefrom9AMonMondayuntilnoononThursday

8 ElectionsshallbedoneonlinethroughHofstraUniversity’sportal No studentmayproxytheirvotebygivinganotherstudenttheir700number and/orpassword

9 Stationsforelectronicvotingmaybesetupandmonitoredbythe ElectionsCommission

E. DECLARATION OF CANDIDACY

1 Fromthetimeofdeclaration,theElectionsCommissionshallhavethree (3)businessdaystoverifythateachcandidatemeetstherequirements outlinedintheStudentGovernmentAssociationPolicySeries

2 EachcandidateshallcollectsignaturesasstipulatedintheStudent GovernmentAssociationPolicySeries

3. AllsignaturepetitionsshallbereceivedbytheOfficeofStudent LeadershipandEngagementbeforecampaigningbeginsatadateand timedecideduponbytheElectionsCommission.

4. CandidatesorticketsshallnotaskforsignaturesintheStudent GovernmentAssociationofficeorduringStudentGovernment Associationactivity.

5. Candidatesmayverballyinformthepublicoftheirintentionstorunand theircampaignplatformwhilecollectingsignatures.

F CAMPAIGNING

1. Thestartofcampaigningshallbeginatatimeanddatedeterminedbythe ElectionsCommissionandapprovedbyamajorityoftheSenate.

2. ThereshallbenocampaigningatanyofHofstraUniversity’scomputer labsoracademicareassuchasbutnotlimitedtoclassrooms, laboratories,libraries,etc.

3 ThereshallbenocampaigningintheStudentGovernmentAssociation officeorduringanyStudentGovernmentAssociationactivity

4 Publicity:

a Noindividualorendorsinggroupshallpublicizepriortothestart ofcampaigning

b Flyersandotherpromotionalmaterialsshallnotbedistributedin anywayinoff-campusbusinessestablishmentsorinthe locationsspecifiedinSectionF,Subsection2

c Allmediumsofcampaigningshallbeingoodtasteandshallnot libelorslanderanothercandidate,nordestroyanycampaign materialsofanotherticket

d. AllflyersshallbeapprovedbytheOfficeofStudentLeadership andEngagement,whomshallkeepafileofallapprovedflyersto whichtheElectionsCommissionmayrefer.

e. Adsmaybeplacedin The Hofstra Chronicle foracombination ofuptotwo(2)pages.Thebreakdownofthesepagesisatthe discretionofthecandidateorticket

5 Finances:

a AnycandidateforthepositionofSenatororJusticeshallnot personallyspendmorethan$5000tofinancetheircampaign

b AnycandidateforthepositionofSenatororJusticeshallnot acceptmorethan$10000ofdonationsforthedurationoftheir campaign

c Ticketsshallnotpersonallyspendmorethan$10000 collectivelytofinancetheircampaign

d TicketsmayacceptdonationsfromStudentGovernment Associationrecognizedclubsandorganizations Ticketsshallnot acceptdonationstotalingmorethan$100.00fromanysingle source.Ticketsshallnotacceptanyadditionaldonationsafter reachingatotalof$500.00fromallsources.

e. Thefairmarketvalueofallitemsgivenorsoldtoprospective votersshallbeincludedinthespendinglimitsstipulatedabove.

f. Receiptsshallbekeptforallpurchasesandshallbesubmittedto theElectionsCommissionimmediatelyaftertheendofvoting.

6. Endorsements:

a. Candidatesmayseektheendorsementofanygroup,department, orindividualoncampus.Anyfinancialendorsementsaresubject tothespendinglimitsstipulatedabove.

b AStudentGovernmentAssociationrecognizedclubor organizationmayofficiallydecidetoendorseaticketor candidatethroughamajorityofthememberspresentandvoting, unlessotherwisestipulatedinsaidclubororganization’s constitution Nocandidateorticketthatdoesnothavetheofficial endorsementofaStudentGovernmentAssociationrecognized clubororganizationshalluseanysaidclubororganization resources

i TheElectionsCommissionshallgiveticketendorsement formstobecompletedbyclubstobesubmittedtothe ElectionsCommission

ii. Departmentheadsmustsubmitinwritingofficial endorsementsofticketstotheElectionsCommission.

c. ThecurrentPresidentandVicePresidentmayendorseanyticket.

i. ThePresidentandVicePresidentshallnotutilizeanyof SGA’sresourcesoreventstoendorsewhicheverticket theysochoose

7 Theuseofsocialmediaisallowed Anymessagesentorpostedshallbe ingoodtasteandshallneitherslandernorlibelanyothercandidate(s)or ticket(s)

G DISPUTES AND APPEALS

1. Anydisputesconcerningtheelectionsmustbedirectedinwritingtothe ElectionsCommission.TheElectionsCommissionshallpresent documentationofalldisputestotheSenateforinformationpurposes only.

2. Allappealsshallbesubmittedpriortothereleaseoftheelectionresults.

3 Electionresultsshallnotbeposteduntilallpendingappealshave rendereddecisions

4 AlldecisionsmadebytheElectionsCommissionconcerningtheelection rulesandprocessescanbeappealedtotheSenate Adecisionregarding thefinaloutcomeofthecampaignshallnotbeappealed

XI. STUDENTGOVERNMENTASSOCIATIONPROCEDURES

A. ORDEROFBUSINESS

1 SENATEAGENDA

a Senatorswhowishtomakeadditionsorchangestotheagenda submittedbytheVicePresidentmaydosobymakingamotion tosuspendtherulesandplacetheiteminaspecificplaceinthe agenda

2 APPROVALOFSENATEANDCABINETMINUTES

a ThefirstquestionateachmeetingoftheSenateandCabinet shallbetheapprovalofitsownminutesfromtheprevious sitting,followedbytheminutesofthepreviousCabinetmeeting ApprovalbySenateisconstitutedbyamajorityplusoneof votingmemberspresentandvoting

3. EXECUTIVEBOARDREPORTS

a. ThePresident,VicePresident,Comptroller,andSecretarymay giveaweeklyreporttotheSenate.

4. SENATEAPPROVALOFCOMMITTEEMINUTES

a. SenateapprovaloftheCommitteeminutesshalltakeplaceafter theapprovaloftheSenateminutesofthelastsitting,andthe reportsoftheExecutiveBoard,unlessotherwisenoted.

5. OBJECTIONSTOMINUTES

a. IfatanytimeaSenatorraisesapointoforderagainstameeting ofaStudentGovernmentAssociationbodybyraisingthe questionthatthemeetinghasbeenheldinviolationofprocedure, theVicePresidentshallruleastowhetherornottheminutes shallbevoided,subjecttoappealbyamajorityoftheSenate

a Senatorsmaymovetooverruleaspecificdecisionofany legislativecommitteebymakingamotiontodisapprovethe decision Amotiontodisapproveisdebatable,andtheSenate shallhavetherighttodebateandpassalternativedecisionson motion

7

a SpecialmeetingsoftheSenatemaybecalledbythePresident, theCabinet,orthewrittenpetitionofone-third(1/3)the membersoftheSenate.SpecialmeetingsoftheCabinetmaybe calledbythePresident,VicePresident,orone-third(1/3)the Cabinetmembers.Specialmeetingsofcommitteesmaybecalled bytheChair.

a. InallmeetingsofStudentGovernmentAssociationorganized bodies,exceptforfullSenate,aquorumand/ormajorityshallbe constitutedbyattendanceofthemajorityofthevotingmembers present.Nobusinessshallbeentertainedunlessinthepresence

6 OVERRULINGDECISIONSOFCOMMITTEES

SPECIALMEETINGSOFSTUDENTGOVERNMENT ASSOCIATIONBODIES

B. PARLIAMENTARYPROCEDURE

1. QUORUM

ofquorum.IfanySenatordoubtsthepresenceofaquorum,they mayorderthecallingoftheroll.Ifaquorumisnotdemonstrated atanygiventime,theonlymotionsthatareinorderaretorecess temporarily,tocallforabsentmembers,ortoadjourn

2 SENATEDEBATE

a Thepresidingofficerreservestherightinallcasestoset regulationsfordebateandvoting,butmembersoftheSenate may,throughanappealfromthedecisionoftheChair,make motionsconcerningdebateandvotingwhichshallsupersede suchregulation

3 OBJECTIONS

a Senatorsshallhavetherighttoobjecttoanyproceedings

4 MOTIONS

a. Senatorswhomakeamotionareentitledtothefloortospeakon theirmotionandreceivethefloorbyvirtueoftheirmakingthe motion.Ifthepresidingofficerdeclinestorecognizeamotion,a Senatorwhodidnotoriginallymakeorsecondthemotionmay raiseapointoforderthatthemotionberecognized.Ifone-third (1/3)thememberspresentsecondsaidpointoforder,the presidingofficershallthenputthequestiontotheSenate.

i. ConsiderationofMotions:Intheabsenceofobjection, motionsproposedandentertainedshallstandapproved.

ii. ObjectionstoMotions:Motionswhereacontest obviouslyexiststhroughobjectionmustbeputtoavote. Thepresidingofficermayalso,attheirdiscretion,puta questiontoaformalvoteevenwherethereisno apparentobjection

5 VOTING

a Themethodofvotingshallbebyvoicevote,exceptinthe followingcases:

i SecretBallots:TheSecretaryandthePresidentshall countallballots TheVicePresidentshallannouncethe tallyvotesattheendofvoting

1 Votingonallmattersofelectionsshallbetaken bysecretballot,withnoexceptions

2. Anytwo(2)membersoftheStudent GovernmentAssociationmayorderasecret ballotbetaken.

ii. RollCallVotes:TheSecretaryshallcalltherollof Senators,andwhentheirnameiscalled,shallclearly answer“Yea,”“Nay,”or“Abstain,”asthecasemaybe. Therecordofthenamesandindividualvotesalongwith thetallyshallbeprintedintheminutes.Itshallbethe responsibilityoftheCommunicationsCommitteeto includeabriefdescriptionoftherollcallvote. The

Committeeshallthencreateachartoftherespective votes,tobefoundontheSGAwebsite.

1 Themethodofvotingforalllegislationto amendtheConstitutionandforallResolutions shallbebyroll-callvote,withnoexceptions

2 One-third(1/3)ofthememberspresentmay orderthatanopenroll-callvotebetakenforall mattersotherthantheonesaforementioned

iii OrderingofRollCallVotes:Thepresidingofficermay orderthatarollcallvotebetakenonanyquestion broughttotheSenate

C EXECUTIVEANDCLOSEDSESSIONS

1 ShouldthematterofprivacybeofconcernatanypointduringaSenate meeting,theSenatemayuseoneofthefollowingsessionstoproceed.

a. ExecutiveSession:TheSenatemayvotetouseexecutive sessionsinsituationswherethetraditionalminutesthataretaken maypreventsenatorsfromtakingpartintheconversation.

i. AnyoneintheSenatechamberthatisnotanelected SGASenatorisallowedtoremaininthechamberso longastheydonottakeanywrittenorrecordednotesof theproceedings.

ii. Minutesaretakenthroughoutthedurationofthesession. Alldebate,motion,votes,and/orsubsequentactionthat occurduringthesessionareonrecord,butthenamesof thesenatorsareredacted

iii Atwo-thirds(⅔)voteofthemembersofSenatewhoare presentisrequiredtobeginandendanexecutive session

b ClosedSession:TheSenateshallonlyuseclosedsessionsin situationswhensensitiveinformationregardingclubsor constituentsisbeingdiscussed

i AnyoneintheSenatechamberthatisnotanelected SGASenatorshallvacatethespaceimmediatelyuntil theclosedsessionisover

ii Minutesarenottakenthroughoutthedurationofthe session.Alldebate,motion,votes,and/orsubsequent actionsthatoccurduringthesessionarenotonrecord.

iii. Athree-fourths(¾)voteofthemembersofSenatewho arepresentisrequiredtobeginandendaclosedsession.

D. VACANCIES

1. IfatanytimeavacancyexistsinanypositionontheStudent GovernmentAssociation,thefollowingprocedureexistsfortheprompt fillingofsaidvacancies:

a. President:IntheeventofavacancyintheofficeofthePresident, theVicePresidentshallbecomethePresident.IftheVice PresidentdeclinestotakethepositionofPresident,therewillbe

anelectionwithintheSenatetochooseanewPresident.The ClubResourcesCommitteeChairshallserveasthePresidentpro temporeuntiltheelectionofanewPresident

i IntheeventthattheVicePresidentdeclinestotakethe positionofPresident,anelectionmusttakeplacewithin four(4)weeksofthePresidentialvacancytofillthe position TheClubResourcesChairwillserveas Presidentuntilareplacementiselected

ii TheChairofthemeetingcannotbenominatedforthe positionofPresident

iii TorunforthepositionofPresidentonemustbe nominatedandsecondedbyamemberoftheSenate Anyundergraduatewhofulfillsallnecessary requirementsasoutlinedinsection215.3,subsectionA andB,iseligible.

iv. Allnomineesareentitledtimetospeakontheirown behalf.Aftereachnomineehasspoken,thecandidates mustleavetheroomwhiledeliberationsoccur.

v. TobeelectedPresident,anomineemustsecurethevote offifty-onepercent(51%)ofSenatorspresent.

vi. Ifnonomineesecuresthetotalasoutlinedabove,a run-offelectionshallbeheldbetweenthethreenominees withthehighestpluralityofvotes.

vii. Ifnonomineesecuresthetotalsoutlinedaboveinthe secondroundofvoting,asecondrun-offelectionshall beheldbetweenthetwonomineeswiththehighest pluralityofvotesduringtherun-offelection

b VicePresident:IntheeventofavacancyintheofficeoftheVice President,theClubResourcesCommitteeChairshallserveas theVicePresidentprotemporeuntiltheelectionofanewVice President

i Anelectionmustoccurwithinfour(4)weeksoftheVice Presidentialvacancytofilltheposition

ii TheClubResourcesCommitteeChairistopresideover theproceedings IftheClubResourcesCommitteeChair cannotorwillnotpreside,theCabinetshalldecidewho shallChairtheproceedings.

iii. TheChairofthemeetingcannotbenominatedforthe positionofVicePresident.

iv. TheelectionshalltakeplacewithintheSenate.

v. TheprocedureofelectionofVicePresidentwillbethe sameastheelectionofPresidentasstatedinsection 301.1,subsectionAofthesebylaws.

vi. SimultaneousVacancyintheOfficesofthePresident andVicePresident:Intheeventofsimultaneous vacanciesintheofficesofthePresidentandVice

President,theClubResourcesCommitteeChairshall serveasthePresidentprotemporeandtheAcademic AffairsCommitteeChairshallserveastheVice Presidentprotemporeuntiltheelectionofanew PresidentandVicePresident Ifoneofthechairsdoes notwishtoserveinthatposition,thepositionshallpass alphabeticallythroughtheCabinet

c Secretary:IntheeventofavacancyintheofficeoftheSecretary, thePresidentshallappointanewSecretary

d Comptroller:Intheeventofavacancyintheofficeofthe Comptroller,thePresidentshallperformthedutiesthereofuntil theelectionofanewComptroller

e CommitteeChair:Intheeventofavacancyintheofficeofa CommitteeChair,theVicePresidentshallpresideoverthe CommitteeuntiltheelectionofanewChaircanbeaffected.