Event Organisers Summit Event Guide

1 6TH & 17TH O CTO B ER 2 0 2 4 RADISSON HOTEL & CONFERENCE CENTRE, LONDON HEATHROW

CONTENTS

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e’re delighted that you have chosen to join us at the Event Organisers Summit – a unique event, tailor-made to meet your individual requirements. We have carefully planned out your itinerary to ensure your time here is worthwhile: Connect with businesses relevant to your current and forthcoming projects in our matchmade one-to-one meetings.

And let’s not forget the networking – we’ve created a relaxed environment for you to form new partnerships, with ample opportunities to mix with peers during the buffet lunch, coffee breaks and networking dinner!

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Our Partners

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Itinerary

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‘Gifting & Merch: Understanding your objectives to maximise ROI’

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Seminars

‘Research reveals event manager pet hates when it comes to booking incentives’ Delegates

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‘Event Management: Creating a pathway to sustainability’

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Dates for your Diary

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Supplier Directory

Follow us on socials:

@forumeventsltd #FEEventOrganisersSummit

@forumevents #forumevents

Event Agency Forum & Event Organisers Summit & Event Technology Forum

For more information about our event, contact: Courtney Saggers - Senior Sales Manager on 01992 374088 or c.saggers@forumevents.co.uk Melissa Lamerton - Delegate Sales Executive on 01992 374049 or m.lamerton@forumevents.co.uk

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@ForumEventsLtd

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ITINERARY WEDNESDAY 16TH OCTOBER

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08.45 - 09.30

Opening Presentation ‘SolarBuddy’ Brad Davies KDM Events Atlantis Room

09.45 - 10.30

Seminar ‘Truly Creative Events Need Your Best Ideas’ Tiffany Markman TMWT Atlantis Room

10.40 - 13.15

Face to Face Meetings Discovery Suite

13.15 - 14.15

Networking Buffet Lunch RBG Restaurant

14.15 - 16.50

Face to Face Meetings Discovery Suite

16.55 - 17.50

Seminar ‘Team Building Experience’ Team Building Experiences Atlantis Room

19.30 - 20.00

Pre Dinner Drinks Discovery Suite

20.00 - 23.00

Networking Evening Dinner Discovery Suite

ITINERARY THURSDAY 17TH OCTOBER

07.30 - 08.45

Breakfast RBG Restaurant

09.00 - 09.45

Opening Presentation ‘Top questions to ask your event-tech vendor’ Andrius Remikis Eventsforce Atlantis Room

09.55 - 13.00

Face to Face Meetings Discovery Suite

13.00 - 14.00

Networking Buffet Lunch RBG Restaurant

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GIFTING & MERCH: UNDERSTANDING YOUR OBJECTIVES TO MAXIMISE ROI

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ifting and promotional merchandise can significantly enhance the impact and memorability of corporate events. For UK event managers, selecting the right suppliers is essential to ensure successful outcomes. Here are the key considerations among delegates at the Event Organisers Summit…

Understanding Your Event’s Objectives • Brand Alignment: Ensure gifts and merchandise align with your company’s branding and messaging.

• Audience Preferences: Consider your target audience’s demographics, interests, and preferences when selecting items.

• Event Theme: Choose gifts that complement the theme or purpose of your event.

Key Considerations for Supplier Selection • Expertise and Experience: Look for suppliers with a proven track record in the corporate gifting and promotional merchandise industry.

• Product Range: Ensure the supplier offers a wide variety of options to suit different budgets and preferences.

• Customization: Assess the supplier’s ability to customize products with your company logo, branding, or specific messaging.

• Quality and Durability: Prioritize suppliers that offer high-quality products that will be appreciated by recipients.

• Lead Times: Ensure the supplier can meet your delivery deadlines, especially for timesensitive events.

• Cost-Effectiveness: Compare pricing and value offered by different suppliers.

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By carefully selecting gifting and promotional merchandise suppliers and following these guidelines, event managers can create memorable experiences that strengthen brand loyalty and drive business results”.

Common Mistakes to Avoid • Generic Gifts: Avoid generic or impersonal gifts that do not resonate with your audience.

• Low-Quality Items: Investing in high-quality gifts will leave a lasting impression.

• Overspending: Set a realistic budget for gifting and avoid overspending.

• Lack of Planning: Plan well in advance to ensure timely delivery and avoid last-minute rushes.

• Ignoring Sustainability: Consider environmentally friendly options to align with sustainability trends.

Top Tips for Successful Gifting • Personalization: Add a personal touch to gifts, such as engraving names or dedications.

• Practicality: Choose items that are practical and useful for recipients.

• Unique and Memorable: Opt for gifts that stand out and create a lasting impression.

• Track ROI: Measure the impact of your gifting efforts on brand awareness, customer satisfaction, and lead generation.

• Leverage Technology: Explore digital gifting options or QR codes to enhance the experience and track engagement.

By carefully selecting gifting and promotional merchandise suppliers and following these guidelines, event managers can create memorable experiences that strengthen brand loyalty and drive business results.

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SEMINARS WEDNESDAY 16TH OCTOBER

08.45 – 09.30

“SolarBuddy” SolarBuddy is committed to gifting millions of solar devices to children living in energy poverty by 2030 – and today, everyone in this room will contribute by building their own light. A fully immersive interactive presentation.

Managing Director of KDM Events, a multiple award-winning Event Management Company working across the UK on all manner of corporate meetings, conferences, award nights and away days.

Our service side of the business focusses on venue finding, event and conference management, whilst our product side specialise in the delivery of team building activities, theme nights & evening events.

Brad Davies Managing Director KDM Events

09.45 – 10.30

Also the sole UK distributor of the fantastic Solar Buddy team building activity, which you will experience today!

“Truly Creative Events Need Your Best Ideas” If we want event experiences to stick in attendees’ minds, they must be specific, detailed and unexpected. But it often feels like we’ve already thought of everything.

An idea generation process for event concepts doesn’t seem sexy at first. Where’s the magic? The lightning strike? But it is. Find out why and, more importantly, how.

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Encounter Tiffany Markman’s Micro-Focus Methodology for creative ideation Recognise (and try) out the 3 steps that work best for the pros Get comfortable with the “boring” elements of the creative process Access the core questions under-pinning creative events that deliver Know where the creative magic sits – and how to find it, every time

If you’re impressed by award wins, you should know that Tiffany Markman was the Most Effective Copywriter in Southern Africa in 2022…and the best in Africa in 2023.

Tiffany Markman Trainer TMWT

Happily self-employed for 19 years, Tiffany has written for 570 brands in 16 countries and trained 36000 people so far.

A sought-after international keynote speaker, she’s known for her energetic, practical and humorous talks and keynotes on creativity, digital marketing, branding and business.

Tiffany loves strong black coffee, sharp pencils with erasers on the end and beginning sentences with conjunctions like “And” and “But”.

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SEMINARS WEDNESDAY 16TH OCTOBER

16.55 - 17.50

“Team Building Experience” Step into a world where strategy meets suspense and where every decision you make could mean the difference between success and betrayal. Our Betrayers team building experience promises an adventure that not only encourages teamwork but also adds exhilarating twists that keep you on the edge of your seat.

In this team building game, teams will participate in quick and fun challenges. You will be solving riddles and deciphering clues to accumulate wealth for your team. But beware! Amongst your ranks, there are hidden “Betrayers” with their own motives.

Trust and intuition are paramount as you navigate this thrilling cat-and-mouse game.

Throughout the event, teams will gather for a round table discussion to try and identify the Betrayers within their midst. The ultimate goal is to win the most money and unmask the Betrayers before the final round-table session.

Will you be a Faithful or a Betrayer?

Team Building Experiences

We are a leading corporate event & team building company specialising in the management and delivery of a diverse range of unique experiences throughout the UK. Our events are all business to business for corporate clients including Facebook, Google, Ernst & Young, John West & Sky. Our events include, the Crystal Challenge, School Sports Day, the Office Games and the Betrayers!

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SEMINARS THURSDAY 17TH OCTOBER

09.00 – 09.45

“Top Questions to Ask Your Event-Tech Vendor” For teams utilising new technology, great service is critical - after all, it can make the difference between ‘winging it’ and optimizing your carefully-chosen investment. So, when you’re choosing new technology, make sure all those marketing promises are based on fact and not just hot air. Here’s how to choose the right technology partner for you.

• • • •

Andrius Remeikis VP Growth Eventsforce

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The top questions you need to ask any event tech provider How to differentiate the real facts from the marketing hype How to make sure tech suppliers value your events as much as you do What should happen after go-live

Andrius Remeikis, the VP of Growth at Eventsforce, merges his hospitality know-how with a knack for tech. Passionate about a digital-first approach in our fast-evolving events scene, Andrius has deep insights into ecommerce and data analytics, directing event strategies towards major business aims. With his expertise, Eventsforce is redefining event registration, offering planners and bookers a user-friendly, cuttingedge platform. This innovation not only boosts sales but also simplifies the entire attendee management process.

RESEARCH REVEALS EVENT MANAGER PET HATES WHEN IT COMES TO BOOKING INCENTIVES

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idden terms and conditions and unclear additional fees top a list of frustrations event buyers have when considering venue offers and incentives, according to research.

Venues failing to tailor offers and incentives, and who provide limited availability when they promote offers are also likely to frustrate event buyers, research

by The Delegate Wranglers and CUSTARD has revealed.

The results of a recent survey of event buyers and venues on the topic of offers and incentives provides a useful insight into booking behaviours and is helping to give both parties a clearer understanding of their respective motivations.

What is clear is that exclusive offers and booking incentives matter, with 95% of event bookers saying they would consider a venue for their event if they had them. But what kind of offers or incentives are they seeking?

Price isn’t always the biggest motivator, research revealed.

Instead, the majority of event bookers (61%) are looking for value-driven incentives.

Incentives whereby they get more bang for their buck, added extras and enhanced packages.

And they all expect deals on quieter days, which they highlight as Mondays, Fridays and Tuesdays.

While event venues use offers principally to promote off-peak bookings and attract new clients, they may need to factor in event bookers’ desired lead times when drawing them up.

Last-minute offers to fill spaces

are of little interest to almost two-thirds of event bookers (64%), who said they rarely took them. Instead, the majority prefer between one- and fourweeks’ lead time should they be offered a deal.

Being fair and transparent with those deals is also crucial to avoid frustrations down the line, and while value was found to be more important than price, the latter is still important to event bookers.

Indeed, the most attractive deals to event bookers were those offering a discount on venue hire or complimentary services such as AV or catering.

However, discounts or incentives are no contender for location. It is the main criteria in choosing a venue, followed closely by price. A large number of event bookers also select a venue based on reputation.

How all of this is communicated also matters. Venues for instance prefer to use direct email, then email newsletters to promote their offers. By comparison, event bookers’ preference is to receive news of offers via email newsletters, then the venue’s website.

Neil Thompson, founder and managing director of The Delegate Wranglers, said: “This insight provides a 360-degree view of the heavily contested approach to incentives and offers, and is part of wider research into habits of event planners and venues led by CUSTARD and The Delegate Wranglers. It demonstrates that it doesn’t all come down to price and that event planners are seeking value-added incentives while being transparent with any terms and conditions is essential.”

Lesley Whyte, senior account director at CUSTARD, said: “Understanding what it is that event planners are actually after is essential in the ever-evolving MICE sector, so shaping and adapting strategies to recognise this will certainly be key to success for UK venues. It will no doubt provide great insight to venues as to what motivates event buyers as they start their budgeting and planning for 2025.”

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marketing | communications | events

EVENTS

As one of the UK’s leading event management businesses, Adfield have been helping clients plan and coordinate events for many years. With a dedicated team of highly skilled professionals, we have a wealth of experience in organising a wide range of event types, from product launches to exhibitions.

Here are the event services we specialise in: Event Management

We provide budgeting, on-site coordination, health and safety management and event reporting services.

Are you looking for expert event management services?

We can bring your vision to life by developing the theme, designing and building your stand and supplying audiovisual services.

Please contact Adfield’s sales manager Emily Davies to discuss your requirements:

Event Building

Event Promotion

Our in-house marketing team offers social media, PR, telemarketing, photography and videography services.

Emily@adfield.co.uk or 01952752508

DELEGATES

AFME

Events Administrator

AJ Walter Aviation Ltd

Event Manager

Aon

Senior Events Manager

Apex Group

Head of Events

Appleyard Lees IP LLP

Marketing & Events Assistant

BESA - British Educational Suppliers Association

Events Manager

Bird & Bird

International Events Executive

Blue Cross

Event Co-ordinator Corporate Partnership & Event Assistant

Brodies LLP

Events & Sponsorship Manager Marketing & Events Assistant

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BT Group

Catering, Hospitality, Events & Experience Manager

Caravan and Motorhome Club

Senior Event Manager

CBRE supporting Amex

Community & Events Manager - EMEA

Charlotte Tilbury

Events & Training Operations Manager EUROPE

Chartered Institute of Internal Auditor

Event Co-ordinator

Chartered Institute of Management Accountants

Specialist - Events Planning

ClearBank

Events Manager

CSC

Event Lead EMEA & APAC

Dystonia UK

Director of Fundraising & Communications

ECA International

Events Executive

Foot Anstey

Marketing & Event Manager

Forensic Risk Alliance Limited

Events Senior Associate

Google.org

Strategic Events & Convenings Lead

Infopro Digital

Portfolio Director

Jupiter Asset Management

Events Manager

Khl Group

Events Manager

KPMG

Assistant Events Manager

LMAX Group

Senior Events Manager

DELEGATES

London Borough of Camden

Outdoor Events & Festivals

MRI Software

Event Manager EMEA

N-able

Senior Events Specialist

Ocorian

Senior Events Manager

Partnership Network Events (PNE)

Events Operations Executive Event Operations Manager

Police Federation of England and Wales

Events Manager

Quilter

Events Executive

Real Deals Media

Event Manager

RELEX Solutions

Head of Events

Rio Tinto

Events & Stakeholder Engagement Manager

Roche Diagnostics

Event Manager

Royal London Asset Management

Head of Experience & Engagement

S&P Global

Event Manager

Salesforce

Events Coordinator

Scope

Community & Events Lead

Simpson Thacher & Bartlett LLP

Events

Sports World International Limited

Senior Events Manager

SportsPro Media

Account Manager, Events

The Civil Society Media

Events Assistant

The Economist

Event Manager

The LEGO Group

Community & Engagement Manager

Ultima Media

Sr Operations Manager

Womble Bond Dickinson Ltd

Senior Events Executive Senior Events Executive

Xplor Technologies

Marketing Specialist & Events Manager

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EVENT MANAGEMENT: CREATING A PATHWAY TO SUSTAINABILITY

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s sustainability becomes increasingly important, event managers are being called upon to create events with a reduced environmental impact.

Sustainability assessments provide a framework for measuring and improving the environmental performance of events...

Understanding the Scope of Sustainability Assessments Sustainability assessments for events can focus on various aspects, including: • Energy Consumption: Assessing the energy used for lighting, sound, and other equipment.

• Waste Management: Evaluating waste generation and recycling rates.

• Transportation: Analyzing the environmental impact of attendee and staff travel.

• Food and Beverage: Assessing the sourcing, preparation, and disposal of food and beverages.

• Venue Selection: Considering the venue’s sustainability practices and certifications.

Steps to Conduct a Sustainability Assessment • Define Goals: Clearly outline your event’s sustainability goals, such as reducing carbon emissions or minimizing waste.

• Identify Key Metrics: Determine the metrics that will be used to measure the event’s environmental impact.

• Gather Data: Collect data on energy consumption, waste generation, transportation, and other relevant factors.

• Analyze Findings: Evaluate the data to identify areas for improvement and set reduction targets.

• Develop a Sustainability Plan: Create a plan outlining

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As sustainability becomes increasingly important, event managers are being called upon to create events with a reduced environmental impact.

Sustainability assessments provide a framework for measuring and improving the environmental performance of events... specific actions to reduce the event’s environmental impact.

• Implement and Monitor: Put the plan into action and monitor progress towards sustainability goals.

Tools and Resources • Sustainability Calculators: Use online tools to estimate the carbon footprint of your event.

• Environmental Management Systems (EMS): Implement an EMS to track and manage environmental performance.

• Supplier Partnerships: Collaborate with suppliers committed to sustainability practices.

• Certifications: Consider obtaining certifications like ISO 20121, which provides a framework for sustainable event management.

Key Considerations • Involve Stakeholders: Engage all stakeholders, including suppliers, attendees, and venue staff, in sustainability efforts.

• Set Realistic Goals: Establish

achievable targets to avoid overwhelming your team.

• Measure and Report: Track progress towards sustainability goals and report findings to stakeholders.

• Continuous Improvement: Regularly review and update your sustainability plan to incorporate new practices and technologies.

By conducting sustainability assessments and implementing sustainable practices, event managers can contribute to a greener future while creating memorable and responsible events.

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September 2025

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Radisson Hotel & Conference Centre, London Heathrow

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ALSO LET

KNOW YOUR EXPERIENCE!

SUPPLIER DIRECTORY Ability Hire Ltd 020 8311 2800 / peter.ware@abilityhire.co.uk Welcome to Ability Hire! Your total furniture hire service. Ability Hire create exceptional networking experiences by providing a total, hassle-free furniture hire service for exhibitions, conferences and B2B events. A successful event is a complex process of developing and bringing together many diverse elements to create a single, integrated networking environment. The magic of our methodology takes the pain and the hassle out of organising your event. When you choose Ability Hire, you are immediately guaranteed a ride like never before.

A few of the benefits are as follows: Up to date and modern furniture | Hassle free, on-time service | Access to a full range of services including full logistics management, set out and de-rig | Clean and hygienic products | Easy ordering system | Friendly team that are passionate about the success of your event Get in touch with our team today and discover the possibilities that are within your reach.

Adfield Group 07341 493 662 / emily@adfield.co.uk / adfield.co.uk As one of the UK’s leading event management businesses, Adfield has been helping clients plan and coordinate events for many years. Specialising in building, managing and promoting events, we have a wealth of experience in organising a wide range of event types, including corporate milestones, product launches, exhibitions and team appreciation get-togethers. We offer a comprehensive selection of services designed to bring our clients’ visions to life, including planning, budgeting, venue selection, on-site coordination, branding, logistics and promotion.

Established in 1978, we have a proven track record in providing companies with exceptional event management services. We have organised a variety of high-profile events, such as the Flying Scotsman Centenary, Prosaw’s 60th Anniversary, and the MACH Exhibition.

Allianz Stadium 02087 449 997 / johannabyrane@rfu.com / allianzstadiumtwickenham.com Allianz Stadium, the famous Home of England Rugby, is a major west-London stadium and location to host impressive conferences and events in London. Think as big as you want, Allianz Stadium’s facilities are all available to host an endless variety of events, and can be catered and tailored to suit your needs. In all there are 34 dedicated event suites, and over 150 pitch-facing executive boxes, each providing attendees with excellent facilities and a wealth of flexible interior space. Enjoy state-of-the-art auditoriums and dining facilities, unique rugby rooms including the England Changing Room, Players Tunnel and pitchside areas, grand conference and exhibition halls and so much more. Allianz Stadium is ideally located for all travelling guests, just 7-miles from London Heathrow Airport, 20-minutes from London Waterloo train station, and has short road connections to the M4, M25 and M3. The stadium also benefits from an onsite hotel containing 156 bedrooms.

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ASM Global 07887 407 266 / lisa.turton@eu.asmglobal.com / asmglobal.com ASM Global UK offers a unique proposition of world-class venues, covering major destinations across the country. We offer a range of spaces to bring people together through the power of live events, servicing small meetings, large conferences, exhibitions, banquets and more. With venues spanning the length of the country, we are uniquely positioned to support event programmes from London to Aberdeen and consistently deliver a market-leading experience for our clients.

Aviator 01252 555 891 / hrudd@aviatorhampshire.com / aviatorhampshire.com Aviator is a truly unique venue for all your meetings, special events, product launches, away days, presentations and outdoor activities. The hotel boasts 169 spacious rooms and suites, two restaurants, a bar, six diverse event spaces, a large lawn, and in-house dining services. With a dedicated entrance, separate from the main entrance, the Events Lobby is a versatile place to welcome your guests. Hosting up to 125 delegates, each of the six event rooms offer presentation facilities, a sound system, high-speed WiFi, air conditioning, and flexible room layouts. Aviator is an exceptional destination offering bespoke packages and event planning assistance from our team of experts.

Barmotion 023 8212 4570 / info@barmotion.co.uk / barmotion.co.uk Mobile Hospitality Solutions for the Corporate and Events Industry in the UK. We have the perfect hospitality solution for any event or expo stand as well over 12 years’ experience facilitating brand activations, training days, product launches amongst other corporate events. Get your brand in their hand - with our unique branding solutions perfect for any Expo or Corporate event.

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Better World Bar Hire 07949 377 397 / randy@betterworld.love / betterworld.love We’re aiming to be the World’s Most Ethical Event Bar, where every drink donates to a charity or cause and we employ the homeless too. We’re currently on our way to giving 1000 employed shifts to the homeless and donating to over 100 charities. We also plant 100 trees and provide an impact report for every event we do too.

Canapii 07795 804 881 / ritac@canapii.com / canapii.com Canapii is an online event management platform which provides unique solutions to manage in-person, hybrid and virtual events. As the only supplier with genuine 24/7 customer service, our global team lives and breathes events, no matter their location or size. Canapii has over 45,000 users and is used by 5000+ companies. By being ahead of the innovation curve, we enable our customers to impress their audiences every step of the way.

Carden Park 07826 595 956 / dan.gibson@cardenpark.co.uk / cardenpark.co.uk As North West England’s leading countryside conference venue – 1 hour from Liverpool and Manchester – Carden Park’s 1,000-acre estate is the ultimate expression of joy, refinement and escapism. Featuring 18 meeting and event spaces capable of hosting up to 400 delegates, you’ll have everything you need to bring your event vision to reality. Carden Park boasts 2 championship golf courses, one of Europe’s best destination spas, multiple dining venues, 197 luxury bedrooms, team-building facilities, a football pitch, a state-of-the-art leisure club and an on-site vineyard producing delicious English sparkling wine. Receiving multiple awards for sustainability, service and quality; Carden Park has also invested £millions into new facilities in recent years, including its largest meeting space, making it the UK’s most up-and-coming business resort for unforgettable events and conferences.

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A boutique event furniture hire company

Offering a wide range of high-end, on-trend furniture products to hire for any event or occasion.

spacescollection.com

T: +44 (0)20 3826 6120 E: hello@spacescollection.com

Cedar Court Hotels 07464 956 528 / joelle.mountain@cedarcourthotels.co.uk / cedarcourthotels.co.uk Cedar Court Hotels is a leading 4* hospitality group with hotels in prime locations across Yorkshire, offering excellent facilities for both business and leisure travellers. We pride ourselves on providing versatile event spaces, with a total of 42 meeting rooms across the group, catering to various corporate and social gatherings.

Our properties are located in convenient and picturesque areas, including Harrogate, Huddersfield, and Bradford, ensuring accessibility and a unique ambiance for every event. To enhance our customer experience, we have launched Cedar Rewards, an exciting new incentive program designed to reward loyal clients. With Cedar Rewards, members can earn points for every booking, which can be redeemed for exclusive benefits such as room upgrades, discounted stays, and special event offers. At Cedar Court Hotels, we strive to deliver exceptional service and memorable experiences for all our guests and event attendees.

Church House Westminster 07502 247 050 / marina.papadopoulou@churchhouseconf.co.uk / churchhouseconf.co.uk Located in the heart of Westminster, we are a Grade II listed multi-purpose event and conference venue, hosting hundreds of events each year. One of the capital’s true hidden gems, we are set within Dean’s Yard and offer a peaceful and green setting along with stunning views of Westminster Abbey whilst being only a few minutes’ walk from Big Ben, The Houses of Parliament and St James’s Park. We are served by excellent transport links and are within easy walking distance of Westminster and St James’s Park tube station. Our spaces range from the large and impressive to the small and intimate. Our flexible event rooms can accommodate up to 664 guests in a single space and be adapted to fit all event requirements.

ClueGo Ltd 0333 577 0024 / enquiries@cluego.co.uk / cluego.co.uk ClueGo is an experienced events company providing exciting, action packed experiences for corporate groups throughout the UK and abroad.

ClueGo has developed a brilliant range of affordable outdoor and indoor team building activities that can be provided at any location or venue you request.

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Comex Entertainment 07876 784 779 / dan@comexentertainment.com / comexentertainment.com Comex Entertainment is an elite live music agency that creates and represents a carefully curated codex of the most exclusive and exciting acts in the world. We specialise in providing the perfect live music for parties, weddings and events. Comex prides itself on client care and satisfaction.

We work tirelessly to provide the perfect musical accompaniment to your event. Each booking is bespoke to your needs, creating an experience like no other. We travel anywhere in the world. No destination is too far. No request is too grand. Get in contact today to find out how Comex Entertainment can take your event to the next level.

De Vere Horsley Estate 01483 286 520 / horsley.sales@devere.com / devere.com At a glance: • Just 10 minutes from the M25 • 30 minutes from Heathrow and Gatwick airports • 50 minutes by train from Waterloo, followed by a short walk or 5-minute drive from the station • 175 bedrooms, many recently refurbished, and 41 versatile meeting rooms across four zones • Free, superfast Wi-Fi with a maximum bandwidth of 100Mb • Three activity fields for team building, with wet weather alternatives in the 19th century Horsley Towers We have limited availability for Christmas 2024, or, kickstart 2025 by crafting a teambuilding meeting that sparks enthusiasm for the new year ahead.

Meeting bookers get a free stay in their own leisure – click here to arrange and quote Refurb24.

Eventscase 02036 086 645 / jondodd@eventscase.com / eventscase.com/en/ On our platform you can find everything you need to manage and promote your events: technological solutions, tools, and individualised services to help you run better events regardless if the format is physical, virtual or hybrid. We provide your events structure, security, and flexibility—enhancing them—whatever their purpose and size.

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Eventsforce Solutions Ltd 07867 846 570 / andrius.remeikis@eventsforce.com / eventsforce.com Eventsforce provides SaaS event management software that powers thousands of successful events each year. With offices in Liverpool (UK) and Tucson (US), its customers span 14 different countries and represent some of the leading names in associations, PCOs, finance, education, government, and publishing. Whether you’re running simple events, awards ceremonies, or full-scale digital conferences, the Eventsforce nextgeneration event management platform provides organisations with the flexibility they need to run virtual, in-person and hybrid events from registration and group ticketing tools to a virtual event platform with mobile apps, as well as call for papers, networking, abstracts, and contactless check-in.

gther 07464 988 236 / mark.sullivan@gther.com / gther.com Given the increasing pressure to deliver stand out events, gther’s next generation event platform will bring greater creativity, customer experience, engagement, and productivity gains with our easy-to-use event management tools. Setting up, managing, and reporting of the event is dead simple and reduces hours of manual work and provides a great delegate experience and measurable returns for your stakeholders. gther tools integrate into your existing event workflow individually or together: 1. VX/Mobile Community/Engagement Create inclusive in-person/virtual/hybrid engagement and build community before, during and after the event and across all your events.

2. Sync meeting management Centrally book, manage, and report meetings whether at the venue, meeting room, demo area, hotel, or restaurant table.

3. RSVP/Ticketing Invite/register delegates to events with our simple registration tool linked to payment processors.

4. Check-in and badging Manage access to events and track attendance across rooms, sessions etc.

Houses of Parliament 020 7219 3090 / davieska@parliament.uk / parliament.uk/venue Dominating the banks of the River Thames, the Palace of Westminster’s resplendent façade heralds this UNESCO World Heritage Site as one of the most iconic in the world. Over the centuries the Palace has evolved to become the historical heart of the country, and home of the United Kingdom’s Parliament. Steeped in history, the Palace of Westminster provides a unique setting for your event. The Houses of Parliament has a collection of 13 impressive venues available for hire. From working breakfasts to all day seminars, intimate dinners to a grand banquet we have the facilities to suit. Using the skills and experience acquired from hosting glittering State occasions our team of co-ordinators are able to offer you advice and inspiration for your event making the planning process enjoyable and stress free.

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Steeped in history, the Houses of Parliament provides a unique setting for your event

House of Lords 020 7219 3356 holbanqueting@parliament.uk Follow us on Twitter @UKParliament

Images © UK Parliament / Matt Chung

House of Commons 020 7219 3090 hoceventsteam@parliament.uk

Hyatt Place London Heathrow Airport 020 8759 7777 / olga.satrevica@hyatt.com / hyatt.com/hyatt-place/en-US/lhrza-hyatt-place-london-heathrow-airport Hyatt Place London Heathrow Airport offers event organisers the perfect combination of convenience and comfort, with 341 modern rooms located just minutes from Heathrow’s terminals. Its unique location makes it an ideal venue for international business meetings, training sessions, and conferences, providing easy access for global attendees. The hotel features versatile meeting spaces suitable for both inperson and hybrid events. With 24-hour room service, a well-equipped fitness centre, and a dedicated team focused on seamless event execution, Hyatt Place ensures an exceptional experience for event organisers and delegates alike. Positioned near one of the world’s busiest airports, the hotel provides the perfect solution for meetings on the move, while maintaining easy access to central London and surrounding business hubs.

JL Group - Technical Production Partners 07824 703 657 / christian.m@jl-group.co.uk / jl-group.co.uk JLL, part of JL-Group, is a Technical Production Partner Company based in Wallingford, Oxfordshire. Comprising a team of world-class technical, creative, and imaginative problem solvers, JLL works across multiple industry sectors globally, partnering with some of the world’s leading brands in television, live events, film, and exhibitions. Global support in UK, Europe, US, and Middle East. Sustainability Champion. Notable clients include BBC, ITV, Amazon Prime Video, The Walt Disney Company, Netflix, YouTube, and many more. These esteemed partnerships have allowed JLL to execute projects across the UK and internationally, solidifying its reputation as a premier technical production partner. JL-Group exists to helps DOP’s, Gaffers, production companies, technical directors, creative agencies, in-house corporates, and organisers deliver exceptional audience experiences. We consistently blend our inventory, heritage and technical knowledge of all things video, light, sound, set & stage together to offer our clients a reliable platform for their inspiration and imagination.

Just Talent 07743 424 465 / hello@just-talent.co.uk / just-talent.co.uk A one-stop-shop for all your event entertainment needs. Supplying everything from musicians to magicians, DJs, circus performers, dancers, reception/roaming acts, on-stage acts. Specialising in corporate events we strive to provide an immersive experience that you and your guests will never forget.

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K4 Group Services Limited 07584 920 781 / zeeshan.irshad@k4security.co.uk / K4group.co.uk At K4 Group of Companies, we aim to deliver exceptional, comprehensive services that seamlessly integrate security, medical, training, and consultancy solutions under one roof. We are dedicated to providing our clients with a unified approach that meets all their needs, from SIA-approved security personnel and advanced CCTV monitoring to world-class event security, mobile patrols, and specialised medical services. Our vision is to offer a wide range of services within a single, trusted partnership, we simplify the process for our clients, ensuring that they receive consistent, high-quality service every time. Whether it’s safeguarding your property, managing large-scale events, providing critical medical support, or training next generation of professionals, K4 Group is your all-inclusive solution, ensuring peace of mind and operational efficiency across all areas of your business. Together, we build safer, stronger, and more resilient communities, empowering our clients to focus on their core objectives while we handle the rest.

KDM Events 01782 646 300 / jane.brunt@kdmevents.com / kdmevents.com KDM Events are a Gold Award-Winning Event Supplier - Voted the UK’s Best Event Provider 2017-2022.

SEMINAR SESSION: We are the exclusive UK provider of the amazing CSR event ‘Solar Buddy’ that sends solarpowered lighting packs to energy-poor homes around the world! We own all our equipment and KDMs Event Managers deliver your event which gives great control over the quality, delivery and price of the end product – ensuring you always receive great service to meet your brief! Our team of over 28 staff work from our offices in the Midlands delivering events all over the UK: Team Building (including exclusive CSR event Solar Buddy demonstrated live at the show this week!) | Evening Entertainment | AV & Lighting | Themed Evenings | Free venue-finding service | Conference Production (Virtual, Live and Hybrid events) | Event Management | Company Days

Kennington Oval Limited 07759 527 102 / jbaldwin@kiaoval.com / events.kiaoval.com/events The Kia Oval is one of the finest – and fastest growing – conference and events destinations in central London.

A stone’s throw from the River Thames but still just outside the Congestion Charge Zone, the venue is perfectly located for the West End, Westminster and the City. The ground has parking for up to 50 cars on site and is within walking distance of five London Underground stations and less than five minutes from the national over ground station at Vauxhall. The Kia Oval has 55 events spaces and can provide a variety options for any kind of event, from a two-person meeting to a grand event for 1,000 guests. We regularly host large conferences, award ceremonies and dinners – with a strong roster of regularly returning blue chip clients from the commercial and public sectors.

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Legacy hotels and Resorts 07407 044 428 / Christine.ferris@legacy-hotels.co.uk / legacyhotelsandresorts.co.uk Legacy Hotels & Resorts is a distinguished collection of 18 fully managed properties that offer a unique blend of character, comfort, and exceptional value for money. Spanning across the UK and Southern Spain, our hotels provide an inviting atmosphere for relaxation, celebrations, meetings and events. As new properties continuously join our portfolio, we cater to a wide range of conference, event, and accommodation needs, ensuring a seamless experience for every occasion. Each of our hotels is thoughtfully designed to provide the perfect setting for conferences, meetings, and celebrations, offering versatile facilities and personalized service. Whatever your corporate event needs, Legacy Hotels & Resorts delivers memorable experiences with an unmatched combination of style, service, and convenience.

Explore our diverse collection to find the ideal venue that suits your needs, ensuring your next event or stay is a remarkable one.

Maverick Live Limited 07436 505 783 / victoria.vanwyk@mavericklive.co.uk / mavericklive.co.uk Maverick Live are an award-winning, full-service events agency that deliver incredible experiences for some of the UK’s leading brands. We become an extension of your team creating a lasting partnership designed to engage, excite and inform your audiences. All from under one roof, we supply project management, venue sourcing, audio visual production, creative content, video production and digital services for brands looking to deliver conferences, awards, exhibitions, activations, communications, and campaigns. Our mantra is ‘Beyond Expectation, Every Time’ and we live by it. Brands such as B&Q, Bentley and Redrow trust us to deliver time after time. Our collaborative approach, unique set up and flexibility makes us the perfect partner to deliver projects that push the art of the possible, removing the stress and allowing you to focus on what’s important.

MxL Ltd 01992 642 642 / richard@mxlltd.co.uk / mxlltd.co.uk MxL Ltd have been designing and building bespoke exhibition stands for over 50 years for both national and international trade shows and expos. We offer innovative and creative exhibition solutions, manufacturing memorable custom exhibition stands that create an impact and get your company noticed. We transform your ideas into reality.

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One Great George Street 07824 692 980 / jonathanc@onegreatgeorgestreet.com / onegreatgeorgestreet.com One Great George Street is located right by London’s iconic Houses of Parliament, and is renowned for its great location, value, service and team. This glass-domed historic venue offers great event flexibility, and excellent in-house catering and audio-visual services.

QEII Centre 020 7798 4069 / mark.green@qeiicentre.london The QEII Centre is central London’s largest dedicated conference and exhibition space. It hosts over 400 events per year from its prime location in the heart of Westminster. With 32 rooms ranging from small meeting to a self-contained floor, you will be sure to find a room for your event. Our location allows for easy access and stunning views of central London. The Centre has excellent transport links in London and beyond. Major train hubs within a 15-minute walk include Victoria, Charing Cross and Waterloo. Whilst there are five international airports with an hour’s transfer. We work in collaboration with our clients to deliver unsurpassable events. Our in-house teams QEII Live, QEII Taste and IT Infrastructure are always on hand to provide you with support. We continue to exceed customer expectations, providing excellent facilities with industry leading standards of service.

Reed & Mackay Events 07442 795 454 / JamesKent@reedmackay.com / reedmackay.com/event-management Reed & Mackay Events, a renowned global events agency, specialises in transforming creative concepts into exceptional experiences through personalised service, profound expertise, and cutting-edge events technology. The team of seasoned event managers, supported by on-site professionals and impressive buying power, collaborates to deliver events that strategically benefit your business. Reed & Mackay Events empowers clients to unwind, narrate compelling stories, and forge enduring connections with their audiences.

Powered by people.

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Reservations 2000 Ltd 020 8547 0601 / sales@res2000.co.uk / res2000.co.uk Reservations 2000 provide a worldwide accommodation & meetings & events Venue Finding Service. There is no charge for our service. Our aim is to save you time & money and offer you a friendly, professional service.

We can support you with: Accommodation | Meetings | Events | Training | Exhibitions | Team building | Summer and Christmas parties | Company incentives | Event Management

Richmond Hill 020 8940 2247 / meetingsandevents@richmondhill.co.uk / richmondhill-hotel.co.uk Richmond Hill literally provides a breath of fresh air for meetings and events.

Our independently owned, 4* Georgian Townhouse hotel, adjacent to Richmond Park and a stone’s throw from the river Thames couldn’t be better located or easier to reach offering a wonderful alternative to Central London, Heathrow or Windsor.

Showcase 07833 602 181 / dave@weareshowcase.com / weareshowcase.com We make you the hero. Showcase is an award-winning event production company working in the UK, Europe, Asia, UAE and USA providing solutions for conference, awards, exhibitions, activations and hybrid events. We listen to your requirements, challenge the narrative and partner with you to deliver the elements required to make your event a success. Our team transforms the concept into an event that reflects your individual personality and goals by creating a forward-thinking experience that excites your audience. From the initial brief with a dedicate account manager we are here to support and work with you as one team to provide conceptual designs, space planning, content creation, exhibition services, audio visual equipment, boutique furniture, set build and staging, project management, exhibition stand builds and activations to enhance your event and delegate experience.

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So Blooming Beautiful 01223 967 708 / contact@sobloomingbeautiful.co.uk / sobloomingbeautiful.co.uk We offer a floral design service where we can create one-of-a-kind designs according to a brief, or execute the client’s vision to the highest standard. From drinks receptions to exquisite dining experiences, product launches and conferences, we are able to suggest unique floral solutions; they will elevate the prestige of any event.

Spaces Collection 07483 954 650 / hayley@spacescollection.com / spacescollection.com We’re a furniture hire company run by a bunch of people with a tonne of experience in the events industry. We got bored of seeing the same old furniture at conferences, exhibitions and award ceremonies, so we thought it was about time that event professionals were offered something more interesting. The team is driven by a desire to provide event furniture hire that doesn’t compromise on either form or function, so every piece be it a chair, table, sofa or desk will fit into any VIP event be it a corporate event or a high-end wedding.

Spaces & Stories 07920 163 812 / martin.mochan@broadwick.com / spacesstories.com Spaces & Stories is a division of Broadwick and launched in June 2022 with a portfolio of some of the UK’s top venues and locations. From historic interiors to vast industrial sites, our portfolio covers more than half a million square metres of hybrid venue space, characterised by outstanding quality, function and flexibility. With the belief that finding the right space can change a story we provide single solution for finding, transforming and activating venues and locations.

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Stagestruck 07976 502 632 / ben.oconnor@stagestruck.com / stagestruck.comgeorgestreet.com Stagestruck is a fully integrated creative event and audience experience agency, with offices in the UK and Qatar, on a mission to help brands and organisations create meaningful impact through exceptional audience experiences. We bring curiosity, meticulous attention to detail, and a passion for pushing boundaries to everything we do. From high-profile international summits to intimate brand activations, we deliver world-class experiences that captivate, inspire, and deliver measurable outcomes for our clients. Our in-house team of Audience Experience experts includes: Strategy | Creative | Content, Digital and Innovation | Tech | Scenic | Project Management. We’re unified by our guiding philosophy - The Art of Audience Experience: the belief that every moment with an audience is an unmissable opportunity to inspire and connect on a deeper, more human level. This approach is built on a deep understanding how to capture and capitalise on attention and deliver powerful messages that create a lasting impact.

The Grand Pier 01934 646 155 / lucy.ross@grandpier.co.uk / grandpier.co.uk Rain or shine, The Grand Pier is the ultimate indoor theme park. Its unique credentials offer World Class rides and attractions, function rooms, conferencing, entertainment and event space all in one weatherproof arena! From exhibitions, banquet dinners and fantastic corporate away days to concerts, weddings and children’s parties, The Grand Pier is one of the South West’s most unique venues in which to stage your event. Combining this with our team’s extensive experience and passion means that we can create the most unforgettable experience for your guests.

The Hurlingham Club 02076 107 530 / sara.szescilo@hurlinghamclub.org.uk / hurlinghamclub.org.uk/hurlingham-homeevent-management London’s most exclusive event venue Set in 42 acres of landscaped gardens overlooking the River Thames, The Hurlingham Club is one of the world’s most exclusive private members’ clubs. A green oasis hidden in the heart of West London, the Club’s handsome Georgian Clubhouse and south-facing terraces offer you and your guests an escape from the hustle of London. The Club is available for private hire to members and non-members for a vast variety of events and celebrations. Whether you are picturing an intimate wedding, elaborate charity gala or a meeting of the best business minds, our award-winning Events Team are on hand to tailor every detail to your vision.

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The Jockey Club Venues 07539 372 495 / vicky.stevens@thejockeyclub.co.uk / thejockeyclub.co.uk/venues The Jockey Club isn’t just about the excitement on the track. Renowned for its world-class horse racing, Jockey Club Venues offer versatile spaces across the UK, ensuring exceptional quality for conferences and events nationwide. With 15 venues strategically located and accessible via excellent road and rail links, the awardwinning Jockey Club Venues are always within reach, each boasting first-class facilities for conferences and events. Versatility is at the heart of our venues, a defining feature of The Jockey Club experience. With a variety of spaces available, finding the ideal setting for your event isn’t just a possibility—it’s a guarantee. Whether you’re in need of a theatre-style space for 300 guests at Exeter Racecourse or a grand conference venue accommodating over 2,000 attendees at The Centaur in Cheltenham Racecourse, our venues prioritise service, flexibility, and exceeding expectations in event curation.

The Midland Hotel Manchester 07950 870 415 / jade_simmons@leonardohotels.com / themidlandhotel.co.uk Steeped in history. Soaked in luxury. Experience a hotel where every stay is extraordinary. First opened in 1903, The Midland Hotel has been delighting guests from the very beginning. Originally built to serve rail travellers from London, our stunning building and ballroom charmed visitors day in and day out, and while our appearance has changed over the years, our outstanding service remains the very same. Today the Grade II listed, 4-star hotel is one of Manchester’s most-loved icons, located just minutes from Oxford Road and Piccadilly stations. Over the years we’ve hosted everyone from rock stars and politicians to royalty, and our history has taught us one simple thing: every guest is unique, and so their stay must be too. It’s this belief that drives our team to make your stay perfect.

TOCA Social 0330 331 4800 / bay.sisouphanh@toca.social / toca.social Introducing TOCA Social, the world’s first and only immersive football and dining experience! With world-class games, an unmatched food and drink menu, and ample space for networking, TOCA Social can offer your next event the premier treatment! Kick off your next event in style, all under the iconic dome of The O2. Go big with our full venue events, perfect for those large-scale Christmas parties with the team, or if you’re looking for something in a smaller and more private setting, why not hire out our Corner Bar or Upper Mezzanine for your next corporate party or event? Build an unmatched bundle with our premium food and drinks packages or let our legendary events team guide you through your next corporate social event journey!

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Tottenham Hotspur Stadium 02083 655 150 / events@tottenhamhotspur.com / georgestreet.com The award-winning Tottenham Hotspur Stadium is UK’s most technologically advanced stadium and venue.

Home of Tottenham Hotspur, The NFL and a diverse range of stunning and unique venue spaces, offering you maximum choice and flexibility for your next event. Our stadium can accommodate anywhere from 10 to 10,000 guests. Whatever the style and size of your event, we will work with you to choose which of our facilities is best suited to meet your needs and make it an occasion to remember. Many of our spaces can be setup in the style of your choosing so whether you’re looking to hold a drinks reception, sit-down dinner, or your company’s next sales launch, it’s no problem. And that’s just the start of it.

Treat Your Staff 07522 631 611 / mesi@treatyourstaff.co.uk / treatyourstaff.co.uk Treat Your Staff is your one-stop-shop Wellbeing Partner to enhance your office events and conference experiences with wellness elements to make attendees feel recharged, energised and motivated. Our mission is to prioritise wellbeing on the agenda, creating memorable events, fostering a positive work environment, and enabling a more sustainable workforce.

We work with a group of wellbeing specialists in various fields proven to be beneficial in supporting Mental Health, Mindfulness, Nutrition, Meditation, Yoga, Workplace Fitness, Breath Work, Chair Massage, Team Building, and so on.

VenuIQ 07801 504 226 / luke.buckley@venu-iq.com / venu-iq.com VenuIQ’s award-winning Attendee Tracking technology offers conference organisers unrivalled insights into event performance, all while remaining completely unobtrusive to attendees and 100% sustainable. With our solution, you can track session attendance accurately without deploying staff or scanners, gain a real-time understanding of attendee movement, and access live performance insights throughout the event. Postevent analytics empower you to make informed, data-driven decisions for future planning. Additionally, you can commercialise the data by providing sponsors with detailed insights into attendee engagement at their activations or sessions. Combined with our award-winning event apps, VenuIQ is your trusted technology partner for cutting-edge event technology solutions.

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EVENT

14th November 2024

Hilton London Canary Wharf

AGENCY FORUM

MEET

LE ARN

ur event un wo fo ho

ere sh ld

Exp lor e

CONN E C T

The Event Agency Forum is an event for agencies specialising in creating memorable events. It allows senior agency executives to meet with innovative and competitive suppliers to the industry, for one day of business meetings and networking.

Scan or click here for our website

01992 666724

c.seeley@forumevents.co.uk

Event Agency Forum & Event Organisers Summit & Event Technology Forum

19th May 2025 Hilton London Canary Wharf

Scan or click on here for the website

01992 374 099 c.saggers@forumevents.co.uk

Event Agency Forum & Event Organisers Summit & Event Technology Forum

Explore how our event unfolds here