14TH NOVEMBER 2024
HILTON LONDON CANARY WHARF
CONTENTS
We’re delighted that you have chosen to join us at the Event Agency Forum – a unique event, tailor-made to meet your individual requirements. We have carefully planned out your itinerary to ensure your time here is worthwhile: Connect with businesses relevant to your current and forthcoming projects in our matchmade one-to-one meetings.
And let’s not forget the networking – we’ve created a relaxed environment for you to form new partnerships, with ample opportunities to mix with peers during the buffet lunch and coffee breaks!
Our Partners 4
Seminars 16 Dates for your Diary
6 12 ‘Research reveals event manager pet hates when it comes to booking incentives’
8
14 Delegates Social Page 18 Itinerary
Supplier Directory
Agency Forum & Event Organisers Summit & Event Technology Forum ‘Gifting & Merch: Understanding your objectives to maximise ROI’
Follow us on socials:
For more information about our event, contact:
Clair Seeley - Sales Manager on 01992 666724 or c.seeley@forumevents.co.uk
Sienna Shipton - Delegate Sales Executive on 01992 374075 or s.shipton@forumevents.co.uk
Partners & Supporters
ITINERARY
THURSDAY 14TH NOVEMBER
08.45 - 09.20
Opening Presentation
‘Back to the 80’s’
Chris Walls
AIEA / Events2
Meeting Room 3/4/5
09.30 - 10.05
Seminar
‘It’s not just about ideas, it’s about making ideas happen’
Tracy Ryan
Simple View Inc
Meeting Room 3/4/5
10.10 - 13.10
Face to Face Meetings
Quayside Suite
13.10 - 13.55
Networking Buffet Lunch
Cinnamon Restaurant
14.00 - 14.35
Seminar
‘Interactive ‘Team Activity - Invigorate’
Jonny Esder
Wildgoose Events
Meeting Room 3/4/5
14.40 - 16.40
Face to Face Meetings
Quayside Suite
Hassle free event technology, loved worldwide.
Entegy is an easy to use and intuitive event management and communication platform. Its comprehensive feature sets enable your team to run an entire event from start to finish, providing a seamless experience that attendees will love.
To find out more visit entegy.events
GIFTING & MERCH: UNDERSTANDING YOUR OBJECTIVES TO MAXIMISE ROI
Gifting and promotional merchandise can significantly enhance the impact and memorability of corporate events. For UK event managers, selecting the right suppliers is essential to ensure successful outcomes. Here are the key considerations among delegates at the Event Organisers Summit…
Understanding Your Event’s Objectives
• Brand Alignment: Ensure gifts and merchandise align with your company’s branding and messaging.
• Audience Preferences: Consider your target audience’s demographics, interests, and preferences when selecting items.
• Event Theme: Choose gifts that complement the theme or purpose of your event.
Key Considerations for Supplier Selection
• Expertise and Experience: Look for suppliers with a proven track record in the corporate gifting and promotional merchandise industry.
• Product Range: Ensure the supplier offers a wide variety of options to suit different budgets and preferences.
• Customization: Assess the supplier’s ability to customize products with your company logo, branding, or specific messaging.
• Quality and Durability: Prioritize suppliers that offer high-quality products that will be appreciated by recipients.
• Lead Times: Ensure the supplier can meet your delivery deadlines, especially for timesensitive events.
• Cost-Effectiveness: Compare pricing and value offered by different suppliers.
“ Gifting and promotional merchandise can significantly enhance the impact and memorability of corporate events. For UK
event
managers, selecting the right suppliers is essential to ensure successful outcomes”.
Common Mistakes to Avoid
• Generic Gifts: Avoid generic or impersonal gifts that do not resonate with your audience.
• Low-Quality Items: Investing in high-quality gifts will leave a lasting impression.
• Overspending: Set a realistic budget for gifting and avoid overspending.
• Lack of Planning: Plan well in advance to ensure timely delivery and avoid last-minute rushes.
• Ignoring Sustainability: Consider environmentally friendly options to align with sustainability trends.
Top Tips for Successful Gifting
• Personalization: Add a personal touch to gifts, such as engraving names or dedications.
• Practicality: Choose items that are practical and useful for recipients.
• Unique and Memorable: Opt for gifts that stand out and create a lasting impression.
• Track ROI: Measure the
impact of your gifting efforts on brand awareness, customer satisfaction, and lead generation.
• Leverage Technology: Explore digital gifting options or QR codes to enhance the experience and track engagement.
By carefully selecting gifting and promotional merchandise suppliers and following these guidelines, event managers can create memorable experiences that strengthen brand loyalty and drive business results.
Scan or click here to subscribe to the Event Organisers Briefing newsletter
COMO Metropolitan London, located on Old Park Lane in Mayfair across from Hyde Park, offers easy access to Bond Street, Belgravia, and Knightsbridge.
The hotel features 144 rooms and suites, versatile event spaces, a fitness centre, the Japanese-Peruvian restaurant NOBU, lobby dining, and COMO Shambhala Spa, which provides holistic therapies, yoga, and steam rooms for a luxurious retreat.
For event enquires, please contact us on.
E: GroupsAndEvents.met.lon@comohotels.com T. +44 20 7447 1063 W: comohotels.com/london/como-metropolitan-london/occasions
SEMINARS
THURSDAY 14TH NOVEMBER
08.45 – 09.20
Chris Walls Chairman of Independent Event Agencies
“Back to the 80’s”
A view of our market place based upon the joint intelligence of 130 small- medium independent agencies operating in the corporate sector, where the impact of economy and trading conditions are felt immediately and fully.
Chris Walls, poacher turned Gamekeeper, a former European Sales & Mktg Director for a Major Global Blue chip. Moved into events because the existing propositionswere not focussing on Client ROI. Developed accounts with Apple, Tesco, Amazon and Warner Bros. Joined the Board of AIEA in 2020, Vice Chair in 2021,Chair in 2023.Developed some of the largest corporate partnerships for brands such as Avis and BUPA in a 35 year Sales Career. Heavily focused onPartnership Solutions.
09.30 – 10.05
Tracy Ryan Head of EMEA Marketing Simple View
Inc
“It’s Not Just About Ideas, It’s About Making Ideas Happen”
Your clients come to you for your creative ideas and the exceptional events you organise for them. As you breathe life into your next great idea, having technology to hand that boosts registrations, engages attendees, and helps to deliver successful events is the best reassurance both you and your clients need, to know that your next event is in safe hands.
Find out how event-tech can help you
• Deliver exceptional delegate experiences
• Exceed client branding requirements
• Stay ahead of ever-changing client demands
Tracy Ryan is a marketing professional with over 30 years’ experience in strategic marketing planning, marketing communications and campaign management across regional, pan-EMEA and international roles. She is currently Head of EMEA Marketing at Simpleview, a software, creative and data insights company that partners with destinations and their agencies to engage stakeholders, attract visitors and win bids for conventions and events. Since joining the company in January 2022, Tracy has focused on increasing awareness for the Simpleview and Eventsforce brands across EMEA, growing the EMEA marketing function and creating a compelling EMEA marketing strategy that contributes to the growth of the business.
Prior to joining Simpleview, Tracy was Chief Marketing Officer at Natterbox, an exciting telephony scale-up, where she increased sales pipeline by 123% and ran account based marketing programs to create brand advocates across their international accounts. She has also held senior marketing positions at Faethm AI, Telogis, Websense and BEA Systems.
14.00 - 14.35
THURSDAY 14TH NOVEMBER
“Interactive Team Activity – Invigorate”
Providing some post-lunch energy for the group that will get you out of your seats, being creative and networking.
Founded in January 2005, Jonny Edser has taken Wildgoose from a small start-up to becoming one of the most innovative team building companies in the world with a global client base and over 50 partners who subscribe to their game-creation software.
Jonny’s main drive is to continue reinventing the team building and engagement industry through innovative solutions and new approaches that challenge the status quo.
Outside of work Jonny is married with two teenage children, loves his dog, and is a passionate football player and supporter of Crystal Palace Football Club.
Jonny Edser Wildgoose Events
RESEARCH REVEALS EVENT MANAGER PET HATES WHEN IT COMES TO BOOKING INCENTIVES
Hidden terms and conditions and unclear additional fees top a list of frustrations event buyers have when considering venue offers and incentives, according to research.
Venues failing to tailor offers and incentives, and who provide limited availability when they promote offers are also likely to frustrate event buyers, research by The Delegate Wranglers and CUSTARD has revealed.
The results of a recent survey of event buyers and venues on the topic of offers and incentives provides a useful insight into booking behaviours and is helping to give both parties a clearer understanding of their respective motivations.
What is clear is that exclusive offers and booking incentives matter, with 95% of event bookers saying they would consider a venue for their event if they had them. But what kind of offers or incentives are they seeking?
Price isn’t always the biggest motivator, research revealed. Instead, the majority of event bookers (61%) are looking for value-driven incentives. Incentives whereby they get more bang for their buck, added extras and enhanced packages. And they all expect deals on quieter days, which they highlight as Mondays, Fridays and Tuesdays.
While event venues use offers principally to promote off-peak bookings and attract new clients, they may need to factor in event bookers’ desired lead times when drawing them up.
Last-minute offers to fill spaces are of little interest to almost two-thirds of event bookers
(64%), who said they rarely took them. Instead, the majority prefer between one- and fourweeks’ lead time should they be offered a deal.
Being fair and transparent with those deals is also crucial to avoid frustrations down the line, and while value was found to be more important than price, the latter is still important to event bookers.
Indeed, the most attractive deals to event bookers were those offering a discount on venue hire or complimentary services such as AV or catering.
However, discounts or incentives are no contender for location. It is the main criteria in choosing a venue, followed closely by price. A large number of event bookers also select a venue based on reputation.
How all of this is communicated also matters. Venues for instance prefer to use direct email, then email newsletters to promote their offers. By comparison, event bookers’ preference is to receive news of offers via email newsletters, then the venue’s website.
Neil Thompson, founder and managing director of The
Delegate Wranglers, said: “This insight provides a 360-degree view of the heavily contested approach to incentives and offers, and is part of wider research into habits of event planners and venues led by CUSTARD and The Delegate Wranglers. It demonstrates that it doesn’t all come down to price and that event planners are seeking value-added incentives while being transparent with any terms and conditions is essential.”
Lesley Whyte, senior account director at CUSTARD, said: “Understanding what it is that event planners are actually after is essential in the ever-evolving MICE sector, so shaping and adapting strategies to recognise this will certainly be key to success for UK venues. It will no doubt provide great insight to venues as to what motivates event buyers as they start their budgeting and planning for 2025.”
Scan or click here to subscribe to the Event Organisers Briefing newsletter
Create Collaborate Cultivate
OUR SERVICES INCLUDE
Full-scale conference production
Sustainable scenery, set and stage design
Exhibition production
Crystal-clear audio and eye-catching visuals
WE HAVE WORKED WITH
Seamless livestreaming and virtual event hosting
Innovative hybrid event solutions
Over 115 years of experience
DELEGATES
Across the Pond
ARC Events Creative LTD
Audience
Bespoke Events Management
Bevec Ltd
Black Tulip Events
BLEND
Blossom Martins Media Agency
Boo Productions
Bray Leino Events
Canvas Events
Clear Cut Venues
Creative Events and Production
Crescent Associates
Culture Deluxe Limited
CWT Meetings & Events
DRPG
Elevate Events & Incentives
Eventify
Gray Dawes Events
Identity
InclusiVision Ltd
Inntel - Meetings & Travel Company
Invyte Partners Ltd
Live Group
MBN Events
MD Venue Finding
Meet Events
Melt Productions
Office & Operations Manager
Event Director
Account Manager
Creative Director
Director
Global Venue Sourcing Specialist
Sales & New Business Development Manager
Creative Director
Managing Director
Account Manager
Event Director
Digital Marketing
Concierge Event Executive / Customer Success Executive
Director
Managing Director
CEO
Director
Project Manager
Event & Incentive Travel Marketing Lead
Director
Event Manager
Event Executive
Account Director
Founder & CEO
Strategic Meetings Team Leader, Conference
Account Director
Events Assistant
Client Services Manager
Events Director Director
Sourcing Team Manager
Director & Event Producer
DELEGATES
NewWave Events
Oliver Myles Events
OneTwo
Outsourced Events
Passion x Reason
Provision Events
Real Events Global
Recess Living
Sparq Live Ltd
Strata Creative Communications
SYM Events
Tailor Made Tours International
The Events Company
Tigerlike Events Ltd
TR Global Events Ltd
Ulterior Events
VenueScanner
Wonderosity
Projects & Events Manager
Director
Head of Digital
Event Manager
CEO
Partnerships Manager Global Director
Company Director
Event Producer
Senior Event Project Manager
Events Manager
Managing Director
Head of Events
Senior Events Coordinator
Events Manager
Head of Sales
Event Manager
Head of B2B
Creative Producer
DATES FOR YOUR DIARY
19th May 2025
Hilton London Canary Wharf
7th July 2025
De Vere Grand Connaught
8th September 2025
De Vere Grand Connaught
13th & 14th October 2025
Radisson Hotel & Conference Centre, London Heathrow
13th November 2025
Hilton London Canary Wharf
Scan or click here for our website:
Scan or click here for our website:
Scan or click here for our website:
Scan or click here for our website:
Scan or click here for our website:
THE SCIENCE MUSEUM IS HOME TO
10 UNIQUE GALLERIES
Available for dinners and drinks receptions.
ILLUMINATE, A MODERN EVENTS SPACE With views over London available for daytime and evening hire.
AN IMAX CINEMA
Perfect for conferences and screenings. Full museum hire now available. Contact
SUPPLIER DIRECTORY
-45dB
Modular Sound-Reducing Rooms & Meeting Pods -45dB’s modular rooms (UK & Global Patent-Pending) can be anything you want them to be. From large-scale theatres to intimate meeting rooms - all of your AV, graphics, and furniture will be included according to your specific needs. Our innovative spaces redefine events within venues, with up to 45 decibels of sound reduction direct on the show floor. Ensure your content is uncompromised by bad acoustics | Build branded sound-reduced meeting rooms of any size - a perfect opportunity for sponsorships | Improve your event experience by offering quality working spaces | Deliver content at the heart of the action without driving delegates to far-flung rooms | Meeting pods are pre-fabricated and customisable - just drop them on a space | Designed with sustainability in mind as much as performance, leaving no legacy but the experience itself 07730 686 555 /
Ardencote
07446 814 949 / s.hallahan@ardencote.com / ardencote.com
Ardencote is a picturesque four star hotel situated a few miles from Junction 15 of the M40 in the Warwickshire countryside. An ideal venue to host events of up to 175 guests in 10 versatile indoor conference & meeting spaces. It is capable of hosting Team Building events of up to 300 guests with its multiple outdoor event spaces and 3-acre lake. Ardencote boasts of 110 newly refurbished hotel Bedrooms, an 18-hole Golf Course, an award winning Destination Spa, and a multifaceted Leisure Club with tennis courts. Ardencote also offers over 200 free onsite parking spaces with 4 EV charging points. Ardencote is centrally located in the West Midlands. It is a 30-minute drive from Birmingham International Airport and a convenient 10-minute taxi ride to Warwick Parkway offering continuous train links to London, Birmingham and beyond.
07795 804 881 / ritac@canapii.com
Canapii is an online event management platform that provides unique solutions to manage in-person, hybrid and virtual events. As the only supplier with genuine 24/7 customer service, our global team lives and breathes events, no matter their location or size. Canapii has over 45,000 users and is used by 30,000 companies. By being ahead of the innovation curve, we enable our customers to impress their audiences every step of the way.
Carby & Co.
07939 442 500 / info@carbyandco.co.uk / carbyandco.co.uk
Carby & Co. is a premium event production agency known for delivering outstanding experiences. We’ve worked with top UK talent like Stormzy, Shola Ama, and Ian Wright, as well as global brands such as Adidas, Chanel, Nike, EA Sports, Meta, Netflix, Tesla, Spotify, and Visa.
+31 640 650 397 / citizenewa@citizenm.com / citizenm.com CitizenM
CitizenM is a new breed of hotel designed around a new type of traveller – one who values a luxury hotel experience in central city locations, but at an affordable price. We currently operate 36 hotels worldwide, including four conveniently located in London. CitizenM is a hybrid hotel that isn’t just a place to sleep, but somewhere to work, relax, and play. A home the moment you step in, complete with free Wi-Fi, cozy furnishings, and a dream-worthy bed after a long day. It’s impossible to confuse citizenM with any other hotel. We don’t look or sound like anyone else. Bold, vibrant, and artistic – that’s us. King-size beds, unlimited free Wi-Fi and 24/7 food and drinks always waiting at canteenM. And best of all, our ambassadors are every guest’s best friend.
ClueGo Ltd
ClueGo is an experienced events company providing exciting, action packed experiences for corporate groups throughout the UK and abroad. ClueGo has developed a brilliant range of affordable outdoor and indoor team building activities that can be provided at any location or venue you request. 0333 577 0024 / enquiries@cluego.co.uk / cluego.co.uk
COMO Metropolitan London
07989 542 041 / ruth.dsouza@comohotels.com
COMO Metropolitan London is a luxurious urban retreat in Mayfair, featuring 144 stylish rooms and suites, along with 19 private residences and 6 flexible, stylish meeting and event spaces suitable for various occasions, from corporate meetings to private gatherings. The hotel emphasises wellness with COMO Shambhala, offering yoga and meditation services. Dining includes the renowned Nobu, serving exquisite Japanese-Peruvian cuisine. Its prime location near Hyde Park and high-end shopping makes it perfect for both relaxation and exploration. COMO The Halkin is a refined boutique hotel in Belgravia, featuring 41 beautifully appointed rooms and suites. Guests experience personalised service, including an attentive concierge. The hotel’s dining options showcase healthy cuisine at COMO Shambhala Kitchen, complemented by casual fare at the Halkin Bar. Its strategic location near Hyde Park offers easy access to London’s cultural and shopping attractions, making it a serene haven for discerning travellers.
Crieff Hydro Family of Hotels
Step into a world of eight unique Scottish escapes with Crieff Hydro Family of Hotels. Nestled amidst breathtaking landscapes, our hotels cater to families, couples, and adventurers alike. Bring the whole family along for a break at Crieff Hydro Hotel in the heart of Perthshire. Relax in our Victorian Baths or head to Action Glen to explore over 30 activities. Murrypark Hotel, a stone’s throw away, offers a cosy haven with access to all the fun. For a tranquil escape, discover Peebles Hydro Hotel in The Borders. Enjoy our 1881 Gin experience, or enjoy a tasting menu at The Park Hotel just down the road. Kinghouse Hotel in the Scottish Highlands awaits trekkers conquering the West Highland Way, or travel through Glencoe to find our Ballachulish and Isles of Glencoe Hotels with epic lochside views. Discover your perfect Scottish escape today with Crieff Hydro Family of Hotels. 07596 868 844 / kirsty.douglas@crieffhydro.com / crieffhydrofamily.com
01258 863 812 / hhall@crowdcomms.co.uk / crowdcomms.com
CrowdComms: Your All-in-One Event Platform. Exceptional events begin here! Whether you’re planning an internal conference, a product launch, a trade show, or a webinar, CrowdComms has the solution. Our platform supports in-person, virtual, and hybrid events, all within a single, seamless interface. You can manage everything yourself or let our experts take care of it for you. From event registration and apps to badging, community platforms, and full event platforms - CrowdComms has you covered.
REWARD YOUR TEAM WITH UNIQUE
TEAM BUILDING EXPERIENCES
Come for a unique team building experience to reward your team. Our locations across Scotland (Perthshire, Scottish Borders and the West Highlands) are surrounded by fresh air and stunning landscapes. Our unique activities will bond your teams together and leave them with incredible lasting memories.
DAY PACKAGE
from £85 per person include:
Half day meeting with refreshment breaks, lunch and a two hour team building activity with our onsite team. Get in touch with business.development@crieffhydro.com to arrange a visit and get a free taster activity such as alpaca trekking or walking trail. Quote CHLife24 when you enquire.
WHY NOT STAY OVER?
Accommodation prices from £155 per person including breakfast
Curzon Cinemas
At Curzon Cinemas we are committed to excellence in everything we do, with the technical knowledge, attention to detail and experience to turn your initial brief into a successful event. As all of our cinemas have a unique identity, we are able to ensure bespoke events that match your requirements. With twelve cinemas throughout the UK we can accommodate parties from 28 to 307. 020 7947 0568 / privatehires@curzon.com / curzon.com/private-hire
Designed Event Production
07484 083 926 / lee.reynolds@designedeventproduction.co.uk / designedeventproduction.co.uk
Designed. Event Production: When excellence matters and reliability is non-negotiable, we deliver. Our Foundation: • End-to-end technical production management at every scale • Consistent, benchmark-setting production quality • Seamless integration with your existing operations Perfect Match? You’re juggling multiple events and diverse clients, always pushing for excellence, and need a reliable partner who can keep up with your pace and exceed expectations. We’re seeking to partner with organisations managing multiple events across varied clients. Our approach combines: • Rapid response capabilities • Transparent pricing structures • Event Video, Virtual and hybrid services • Exhibition design and management • Sustainable and accredited supply chain Industry Leadership: In today’s demanding market, we offer services that deliver creative, flexible and commercial objectives, without compromise. Ready to Explore a Partnership? We’re ready to listen about your needs.
De Vere Grand Connaught Rooms
07827 083 898 / divya.chavan@devere.com / devere.co.uk/grand-connaught-rooms
Standing on Great Queen Street, that connects Covent Garden with Holborn in the West End of London, is the Grade II* listed De Vere Grand Connaught Rooms. With a history dating back to 1775, the building has long been an important event venue hosting some of the world‘s leading politicians, royalty and celebrities with its grand Georgian architecture and art-deco interiors offering 37 exceptional spaces for a wide range of conferences, exhibitions, awards, meetings, trainings and weddings. Arched ornate ceilings, beautiful woodpanelling and dramatic chandeliers, the Grand Hall creates an impressive event space for up to 750 guests theatre style and 1500 guests for a drinks reception. For smaller events, there are a number of executive rooms some with original features and oak-panelling, whilst other modern training rooms available for any numbers from 10 boardroom to 250 cabaret or 300 theatre along with an exclusive roof terrace, with impressive views of the city.
Entegy Events
Entegy is an easy to use and intuitive event management and communication platform. Its comprehensive feature sets enable your team to run an entire event from start to finish, providing a seamless experience that attendees will love. Entegy’s end-to-end feature sets include: Website Builder, Registration, Exhibitor & Speaker Portals, Apps, Audience Participation, Emails & Communication, Meetings & Networking, Lead Capture, Session Tracking, Badge Builder, Badge Printing Kiosks and Interactive Floor Plans. Entegy is ISO27001:2022 certified.
Eventim Apollo
02085 633 818 / sarah.myring@eventimapollo.com / eventimapollo.com
The Eventim Apollo is known the world over for hosting live events for the biggest musicians and comedians in history. Our removable, split level flat floor means we can also hold corporate events, gala dinners, award ceremonies, fashion events, weddings, product launches, film premiers, private parties and more. Our restored art deco venue never fails to impress and our stunning foyer bars can cater for drinks receptions before or after the main event in our spectacular auditorium.
Eventsforce Solutions Ltd
07867 846 570 / andrius.remeikis@eventsforce.com / eventsforce.com
Eventsforce provides SaaS event management software that powers thousands of successful events each year. With offices in Liverpool (UK) and Tucson (US), its customers span 14 different countries and represent some of the leading names in associations, PCOs, finance, education, government, and publishing. Whether you’re running simple events, awards ceremonies, or full-scale digital conferences, the Eventsforce nextgeneration event management platform provides organisations with the flexibility they need to run virtual, in-person and hybrid eventsfrom registration and group ticketing tools to a virtual event platform with mobile apps, as well as call for papers, networking, abstracts, and contactless check-in.
Glaziers Hall
02074 033 300 / sales@glaziershall.co.uk
The perfect contradiction: an historic venue that shares a subtle reference to its heritage as a Livery building against a contemporary backdrop of clean lines and simple colours that make a feature of exposed original brickwork and bespoke stained-glass installations. With seven individual spaces, each with its own character and charm, the building works as a series of separate rooms that can be independently used or exclusively hired.
Gravity MAX
07398 724 859 / simon.jones@gravity-uk.com / gravity-global.com/max
Are you looking for something truly unique and memorable for your team’s next event? If the answer is yes, then read on…. Gravity MAX is the ultimate indoor corporate playground, our three unique activity and entertainment venues offer a wide choice of exciting and challenging activities including adrenaline pumping E Karting, immersive virtual reality team challenges, Urban Street Golf and Augmented Reality Bowling all under one roof! Coupled with our selection of bars, great food and flexible event spaces, these are just some of the reasons why more and more businesses are choosing to host their events at Gravity MAX.
07561 681 939 / leena.sangha@thehawksmoor.com /
Hawksmoor Restaurants – the ultimate destination for lunches, dinners, special occasions, private dining and events Beyond its incredible restaurants, Hawksmoor is the ultimate destination for any occasions, with awardwinning bars, private dining rooms and event spaces. In London, Hawksmoor has dedicated private dining and events spaces at Guildhall, Knightsbridge, Wood Wharf, Borough and Spitalfields. The private dining rooms accommodate 14 to 24 guests across Bank, Shoreditch, London Bridge and Canary Wharf. Events spaces can accommodate groups from 20-350, fully private and semi-private. Hawksmoor Wood Wharf hits a high note with events. There’s space for up to 250/340 (winter/summer) people for exclusive-use drinks receptions and networking events, boosting a beautiful outdoor terrace with dockland and water views. The terrace is partially covered and heated. Or our semi-private spaces are great for after work gatherings, networking, all day delegate events, parties and special celebrations, with space for 160 people.
Heritage Portfolio was founded in Edinburgh in 2002 and since then has consistently produced outstanding catering and event services for private party, private dining, wedding and corporate clients throughout the UK. We have also offered exceptional ‘in-house’ cafe services in some of Britain’s leading visitor attractions, where we have developed a loyal repeat customer base. Many of our business clients and venue partners have worked with us, and only us, throughout the past decade and more, because they know they can put their faith in our unwavering commitment to the highest possible standards of cooking, service and imaginative event delivery. Our mantra is ‘building a business to be proud of’, and as we grow and flourish in the world of bespoke events and weddings, we still remain true to our original ethos: to provide an amazing experience that goes beyond the remarkable food we serve.
IET London: Savoy Place
07725 498 103 / jessmooney@theiet.org / savoyplace.theiet.org
IET London: Savoy Place is an exceptional conference venue located in the heart of London. We offer stateof-the-art AV facilities, innovative catering and spectacular views over the River Thames. An unrivalled roof terrace with 180° views across the iconic London skyline is just one of our versatile event spaces. Centrally located with easy access via rail, tube or river, the venue offers a total of 18 hireable event spaces to suit any event, so you can host first-class conferences, events, award ceremonies, filming locations, and more. Sustainability is at the heart of everything we do. From 100% renewable electricity to our zero-waste policy and sustainable catering options, we strive to provide the best events not just for our clients, but for the environment too.
JL-Group - JLLive
07824 703 657 / christian.m@jl-group.co.uk / jl-group.co.uk
JLL, part of JL-Group, is a Technical Production Partner Company based in Wallingford, Oxfordshire. Comprising a team of world-class technical, creative, and imaginative problem solvers, JLL works across multiple industry sectors globally, partnering with some of the world’s leading brands in television, live events, film, and exhibitions. Notable clients include BBC, ITV, Amazon Prime Video, The Walt Disney Company, Netflix, YouTube, and many more. These esteemed partnerships have allowed JLL to execute projects across the UK and internationally, solidifying its reputation as a premier technical production partner. JL-Group exists to helps DOP’s, Gaffers, production companies, technical directors, creative agencies, in-house corporates, and organisers deliver exceptional audience experiences. We consistently blend our inventory, heritage and technical knowledge of all things video, light, sound, set & stage together to offer our clients a reliable platform for their inspiration and imagination.
Liberty International
07368 582 059 / adrian.deegan@liberty-int.com
Liberty International Tourism Group is the world’s leading privately-owned Destination Management Company. With offices operating in 110+ countries worldwide and a team of multilingual, passionate professionals globally situated, we have been serving corporations and agencies for 30+ years. Our specialised segments include MICE, Premium Leisure & Special Interests, Sports Hospitality, Cruise Ground Handling, and Aircraft Charter. Combined with our vast internal communications system, it ensures that our clients receive the attention their specific travel needs require and the peace of mind of knowing they are in safe hands all around the globe. We are dedicated to providing nothing less than the best-in-class solution for any kind of MICE or Premium Leisure at guaranteed competitive rates. When it comes to MICE and Premium Leisure, Sustainability, Cruise ground handling, and Sports teams travels, it’s our privilege to deliver #PersonalTouchWorldwide
Marriott Hotels - Central London Cluster
07881 312 249 / joanne.kelynack@marriott.com
Introducing Marriott’s Central London Cluster with five hotels in key locations around the city. Unique in their own way, the hotels’ décor is inspired by their local area: London Marriott Hotel County Hall steeped in history with its iconic views of the London Eye and Houses of Parliament, the London Marriott Hotel Kensington, London Marriott Hotel Marble Arch and London Marriott Hotel Maida Vale modern in design but celebrating their cultural neighbourhoods and nearby storied landmarks and London Marriott Hotel Regents Park in the heart of London’s parks. With over 1,000 rooms between them with room types for different group needs, each hotel also has its own dedicated function space and meetings rooms of varying sizes, the largest being for 350 delegates. All well connected by London’s transport network, these five hotels have something for any requirement whether it be a group stay, conference, training, board meeting or social gathering.
Mercedes-Benz World
01932 373 707 / marian.perera@mercedes-benz.com
Mercedes-Benz World is a conference, meeting and event facility located as part of the automotive MercedesBenz Brand Centre in Weybridge Surrey. Offering inspirational conference facilities, exciting events, and dynamic driving experiences, through to stimulating exhibitions and outstanding cuisine. Our versatile interior and exterior spaces are ideal places for you to present your brands, displays and concepts. Each area is highly flexible and can be customised to your specific requirements. From a small meeting to a large-scale outdoor event, our impressive building and extensive grounds are the ideal spaces for conferences, presentations, exhibitions, and a host of other inspirational events. The venue can accommodate events from 8 to 450 guests and has 13 event spaces for hire including an 88-seat cinema and boosts AV equipment and PA systems in each private suite.
Ministry Venues
020 7740 8682 / diana@ministryvenues.com / ministryvenues.com
Ministry Venues is a leading venue hire and events company with a reputation for the extraordinary. We offer an array of remarkable spaces across two sites in London, including the iconic Ministry of Sound nightclub and contemporary workspace The Ministry. Each comes with an expert team who’ll turn your vision into a reality. Unlike many other London venues, when you work with us to plan an event, you get far more than just bricks and mortar. Our in-house team of experts will be on hand to guide you through the process from nervous start to glorious finish. We’re sure you’ll find them to be as accommodating as our versatile event spaces themselves, as we transform them with care and consideration to meet your bespoke needs – whether you’re putting on a product launch or a wedding.
Minor Hotels
07718982560 / i.ilari@minor-hotels.com / minorhotels.com
Minor Hotels is a hotel owner, operator and investor with a portfolio of over 540 hotels, resorts and serviced suites under the Anantara, Avani, Elewana, Oaks, NH Hotels, NH Collection, nhow, TIVOLI. Today, Minor Hotels’ portfolio spans across 55 countries in Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe and the Americas.
Odeon UCI Cinema
07976 435 918 / rbatson@odeonuk.com
Whatever you have in mind for your business conference, we can help you bring it to life. From morning meetings to large-scale conferences. From simple breakfasts to mouth-watering dining experiences. You’ll have cutting-edge audio and visual equipment that other venues just can’t offer. What’s more, your overseas speakers can seamlessly present on your screen through our satellite linkups and super-fast WiFi. The clarity of the big screen and incredible Dolby™ sound helps you drive your message home. As your delegates sit comfortably in our plush seats and break-out spaces, enjoying coffee and croissants or a selection from a sumptuous buffet.
Science Museum
02079 424 340 / venuehire@sciencemuseum.ac.uk / hirethesciencemuseum.com
As the home of human ingenuity, the Science Museum aims to inspire visitors with award-winning exhibitions, iconic objects and stories of incredible scientific achievement. Set within the cultural heart of London, the Science museum has 10 unique and inspiring galleries; an IMAX theatre, and a dedicated event space named Illuminate. Accommodating numbers from 10 to 1500, the Science Museum is one of the most versatile venues in London. Illuminate is situated on Levels 4 and 5 of the Science Museum, and is available for both daytime and evening hire. Among the unique features of this space is a panoramic window on Level 5, offering stunning views of the City and an abundance of natural daylight, a key element in ensuring a productive meeting or conference experience. The Science Museum is also now available for exclusive hire of the entire museum, for large-scale, full-day events.
Snapmatic
0203 576 0206 / gabe@snapmatic.me / snapmatic.ai
Snapmatic creates Hyper-personalized AI brand activations for events, marketing campaigns and permanent installations. Crafted specifically for live events, our generative AI technology swiftly merges camera-captured images with your pre-defined visual storyline, creating a fresh, distinctive narrative for each participant. Whether orchestrating a fan zone, an exhibit activation, or a corporate event, the Snapmatic AI booth is your key to driving substantial foot traffic and heightened interest across all your events. Based in London, we deliver AI Brand activations for clients across the Globe.
So Blooming Beautiful
01223 967708 / contact@sobloomingbeautiful.co.uk / sobloomingbeautiful.co.uk
We offer a floral design service where we can create one-of-a-kind designs according to a brief, or execute the client’s vision to the highest standard. From drinks receptions to exquisite dining experiences, product launches and conferences, we are able to suggest unique floral solutions; they will elevate the prestige of any event.
Southampton Football Club
07786 073 772 / ckendall@saintsfc.co.uk / southamptonfc.com/en/our-events-saints-events
St Mary’s Stadium is one of the most prestigious event venues in Southampton. From intimate gatherings to grand celebrations, our versatile event spaces offer the perfect setting for any occasion. Our dedicated team of professionals are committed to delivering exceptional service and ensuring that every detail of your event is executed flawlessly. Our versatile spaces, state-of-the-art facilities, expert event management, and unforgettable atmosphere makes St Mary’s Stadium in Southampton the perfect venue for hosting your next event. St Mary’s Stadium offers a prime location, flexibility, professionalism, a unique atmosphere, and competitive pricing. With easy access, customisable options, expert service, and an unforgettable setting, we’re the perfect choice for your next event.
Strand Palace Hotel
07386 683 352 / Catherine.Bunn@strandpalacehotel.co.uk / strandpalacehotel.co.uk
Where British History Meets Modern Travel Nestled in the vibrant heart of London on one of the city’s oldest and most distinguished streets, moments from landmarks like Trafalgar Square and the lively atmosphere of Covent Garden, Strand Palace has been a cornerstone of London’s hospitality scene since 1909. Following a breath-taking contemporary renovation in 2019, our hotel seamlessly blends modern comforts with traditional British charm, providing guests with an ideal setting for business. With exclusive amenities such as a private bar, restaurant, complimentary onsite gym, and a guest service centre, Strand Palace is the trusted choice to be your preferred home away from home, with all of London’s highlights right on your doorstep.
The Cheval Edinburgh Grand
07585 899 144 / selina.wakeling@chevalcollection.com / chevalcollection.com/cheval-the-edinburgh-grand/
Cheval The Edinburgh Grand offers guest’s luxury accommodation in the heart of the city, and has three versatile spaces, each with its own individual character, perfect for hosting private parties and events. The Games Room is the perfect choice for a more upbeat gathering. This cleverly designed room can be tailored either for a sit-down meal, mingling with drink in hand, or for a more formal meeting. Accommodates up to 50 guests. The Directors’ Suite is all about period features with a gentrified and romantic atmosphere. The super-size table that grandly sits in the middle of the suite is the perfect platform to showcase foodie feasts. Accommodates 12 for a boardroom meeting or private dinner, or 30 for a standing reception. The Register Club located on the fourth floor is a versatile space that can be transformed to cater different types of events. Accommodates up to 90.
The Jockey Club
01372 461 268 / Ellie.Knowles@thejockeyclub.co.uk / thejockeyclub.co.uk
Plan your next event at The Jockey Club Venues, where the excitement of world-class horse racing meets premium event spaces across the UK. With 15 unique venues strategically located nationwide, each site boasts exceptional road and rail connections, ensuring easy access for guests. Our award-winning Jockey Club Venues offer versatile settings perfect for conferences, corporate events, or social gatherings. Set against the vibrant backdrop of historic racecourses, each venue provides first-class facilities that blend elegance with functionality, making every event truly memorable. Whether you’re hosting an intimate meeting or a large-scale celebration, Jockey Club Venues deliver quality, sophistication, and a touch of racing heritage that elevates any occasion. Discover the ideal setting for your next event with The Jockey Club Venues and create an unforgettable experience for your guests.
Tottenham Hotspur Stadium
07384 810 818 / brittany.mclaren@tottenhamhotspur.com / tottenhamhotspurstadium.com
An event that inspires. Guests who will never forget their experience. A venue that exceeds expectations and lights up the imagination. The award-winning Tottenham Hotspur Stadium has everything – and more – that you could possibly need to deliver any event. Make it exceptional. Come and see for yourself.
Uber Boat by Thames Clippers
02076 742 245 / liza.el-shaer@thamesclippers.com / thamesclippers.com
Uber Boat by Thames Clippers operate river bus services on the River Thames in London, transporting on average 10,000 commuters and tourists on a daily basis. We have a wide range of boats for private hire, whether it’s a wedding transfer, a board meeting, a star-studded event, a product launch, or a relaxing cruise on the Thames, our high-speed boats cater to a wide range of occasions. With catering facilities, fresh air, and breath-taking views of the world’s most iconic waterway, hiring a private Clipper is the most luxurious way to explore London and is sure to impress. We also offer a stunning new venue for hire at Embankment Pier. Clipper Lounge EMB is a riverside bar and café with beautiful Thames views, a relaxed lounge vibe, and a menu of drinks and light bites. Make special moments unforgettable with Uber Boat by Thames Clippers.
7th July 2025
THE ORIGINAL LONDON VENUES SUMMIT
De Vere Grand Connaught