19TH MAY 2025
LONDON CANARY WHARF
HILTON
CONTENTS
We’re delighted that you have chosen to join us at the Event Technology Forum – a unique event, tailor-made to meet your individual requirements. We have carefully planned out your itinerary to ensure your time here is worthwhile: Connect with businesses relevant to your current and forthcoming projects in our matchmade one-to-one meetings.
And let’s not forget the networking – we’ve created a relaxed environment for you to form new partnerships, with ample opportunities to mix with peers during the buffet lunch and coffee breaks!
4 8 Seminars
6
12 Dates for your Diary
14 Itinerary
10 Delegates Supplier Directory
Follow us on socials:
Event Agency Forum & Event Organisers Summi & Event Technology Forum
For more information about our event, contact: Clair Seeley - Group Sales Manager on 01992 666724 or c.seeley@forumevents.co.uk
Maisey Glover - Delegate Sales Executive on 01992 666723 or m.glover@forumevents.co.uk
Our Partners
Partners & Supporters
Itinerary
08.45 - 09.25
Opening Presentation
‘Artificial Intelligence – Friend or Foe’
Claire Drakeley
University of Northampton
Meeting Room 3/4/5
09.30 - 10.05
Panel/Seminar
‘What you need to know to make smarter event tech choices’
Vanessa Lovatt
Event Tech World
Meeting Room 3/4/5
10.10 - 13.10
Face to Face Meetings
Quayside Suite
13.10 - 13.55
Networking Buffet Lunch
Cinnamon Restaurant
14.00 - 14.40
Seminar
‘Live VR Interactive Session’
Garry Ballantyne
Odyssey VR Meeting Room 3/4/5
14.45 - 16.45
Face to Face Meetings
Quayside Suite
Seminars
MONDAY 19TH MAY
08.45 – 09.25
Claire Drakeley Senior Lecturer, Events, Tourism & Hospitality University of Northampton
“Artificial Intelligence - Friend or Foe?”
Are the robots taking over? Not quite! AI in event management is more about helping event managers, not replacing them. Think of AI as a supercharged assistant—it can handle repetitive tasks, analyze data, personalize experiences, and even predict potential issues before they happen. But the creativity, strategic thinking, and human connection that make events special? That still comes from event managers like us! Instead of taking over, AI is empowering event managers to do what they do best—just faster, smarter, and with less stress. So, the real question is: How can we make AI work for us?
• Overview of technology in events - where does AI sit?
• What is AI?
• AI in experience design and delivery
• AI in marketing and communications
• AI in management of self and teams
Claire Drakeley focuses on strategic planning, safety and risk management, effective decision-making, contemporary issues and technology development in the events sector. In addition to being a Senior Lecturer at the University of Northampton, Claire is also Research and Insights Advisor for The Power of Events and runs her own consultancyMonkey Weasel, working with organisations including the British Science Festival and Imperial War Museum.
Her experience includes 11 years of running her own events agency, 2 years as Head of Enterprises & Events for English National Ballet and 3 years of owning and leading MK Lightning, a professional ice hockey team. She is currently concluding her PhD study modelling on-event decision-making.
09.30 – 10.05
Vanessa Lovatt Founder Event Tech World
“What you need to know to make smarter event tech choices”
Vanessa will covering the most important topics discussed by Event Tech World members including AI, integrations, personalisation, and vendor partnerships - these insights will to help you make smarter, more strategic event tech choices that align with your event goals and your team’s capabilities.
• Personalisation is the future of events, and harnessing it effectively can transform engagement and ROI.
• Internal controls and external vendors both play a role in event tech success. We’ll discuss what your team should manage in-house and where external support makes sense.
• Strong supplier relationships can be game-changing, so we’ll cover how to establish incredible partnerships that go beyond just price.
• Staying true to your event’s north star is the key to making decisions that truly serve your audience and business goals.
Vanessa Lovatt is a respected event strategy consultant and community leader with nearly 20 years of experience in B2B events, digital media, and communities. She has held three Managing Director roles at IQPC, leading high-growth event portfolios, and was formerly Chief Evangelist at Glisser (event tech co.), where she scaled the business internationally.
She is the Founder of Event Tech World, a fast-growing community for event tech users and buyers, and works with FT Live, advising on growth strategy. She has played a key role in integrating event technology across multiple businesses and is an Advisor for Event Footprints and Public Sector Network.
MONDAY 19TH MAY
14.00 - 14.40
Garry Ballantyne Director Odyssey VR
“LIVE VR Interactive Session”
Dead Ahead, a thrilling team bonding game where players must work together to survive a zombie apocalypse. This high-stakes, action-packed game requires coordination and teamwork under pressure.
A visionary leader in VR-powered team-building and events, dedicated to transforming how groups connect through immersive experiences. As the Director of OdysseyVR, Garry Ballantyne has spent over five years pioneering interactive multiplayer VR, creating unforgettable experiences for corporate teams, parties, and group events. With expertise in business strategy, operations, and immersive technology, he has built OdysseyVR into a leading destination for engaging, high-energy team-building activities. Passionate about innovation and pushing boundaries, he is committed to making VR a game-changer for corporate events, social experiences, and beyond.
Delegates
American Express Global Business Travel
Associated Press Global Media Services
Aviva
Birketts LLP
Chartered Institute of Management Accountants
Clifford Chance
General Catalyst
Glow
HCC Solicitors
IR Media
ISACA London Chapter J.P.Morgan
Jupiter Asset Management
Loan Market Association
London Borough of Camden
London Business School
Mind
Moody’s
Nomura Bank International Plc
Ocorian
Oxford Finance Society
Paris Smith LLP
Quilter
Reiser UK
Royal Academy Of Engineering
S&P Global Salesforce
Shoosmiths
Shore Events Limited
Global Sourcing Manager
Project Director - Summits
Events Operations Coordinator
Events & Sponsorship Executive
Specialist - Event Planner
Global Head of Operations
Events Specialist
Director
Event Manager
Events & Partnership Coordinator
Event Director
Executive Director - Global Head of Event Marketing, Technology & Data Analytics
Events Manager
Event Manager
Outdoor Events & Festivals Officer
Project & Communications Manager
Events Manager
Assistant Director - Events & Outreach
Events Organising
Events Executive
Head of Events
Marketing Director
Events Assistant
Events & Exhibition Manager
Events Manager
Event Manager
EMEA PMO, Hospitality & Events & London GSA Lead
Senior Event Executive
Events Executive
Junior Project Manager
Project Manager
Sustainable Business Union
The BCI
The Duke of Edinburghs Award
The Economist
The Electrical Industries Charity
The Quoted Companies Alliance
The Royal Marsden Cancer Charity
The Times
Total Politics
UKAS
Whisky 1901 Ltd
World Fuel Services Europe Ltd
CEO
Senior Events Manager
Business Analyst
Head of Events & Ambassadors
Event Manager
Senior Event Coordinator
Events Team Manager
Commercial & Marketing Director
Senior Events Manager
Events Marketing & Communications Lead
Events Project Manager
Events Lead
Marketing Director
Global Events Manager
Dates for your Diary
7th July 2025
De Vere Grand Connaught
Scan or click here for our website:
8th September 2025 De Vere Grand Connaught
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13th & 14th October 2025
Radisson Hotel & Conference Centre, London Heathrow
Scan or click here for our website:
13th November 2025
Hilton London Canary Wharf
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Take the guesswork out of proving the success of your event. Attendee tracking is the solution!
Adding attendee tracking to your event provides useful data that allows you to:
• demonstrate how the event performed
• show footfall to exhibitors
• explain benefits to sponsors
• identify hotspots to increase revenue at future events
• show who was in which session and how long
• create detailed management reports
• deliver actionable data to improve your event
• real-time information to help manage on site
• provide leads for exhibitors and sponsors
Find out more in our guide which demystifies attendee tracking, proves the worth of your events and shows you how to harness your event data to make informed decisions.
13th & 14th October 2025
Radisson Hotel & Conference
Centre London Heathrow
Meet leading suppliers, network with peers and learn from industry leaders at October’s Summit - the annual industry event connecting the corporate world of event organisers.
Supplier Directory
-45dB
07730 686 555 / jon@thorns.co.uk / minus45db.com
Modular Sound-Reducing Rooms & Meeting Pods for Events. -45dB’s modular spaces (UK & Global Patent-Pending) can be anything you want them to be. From theatres with seating for 220 attendees, to meeting rooms just over 12sqm - all of your AV, graphics, and furniture will be included according to your specific needs. Our innovative rooms redefine event and exhibition spaces within venues, whilst offering up to 45 decibels of sound reduction. With sustainability built in, the modular theatre build leaves no legacy but the experience itself. Our meeting pods are ideal work-stations offering visitors a vastly improved space to catch up with work or take calls at events - pre-fabricated, customisable, just drop it on a space.
Branchout Productions
01245 361 295 / info@branchoutproductions.com / branchoutproductions.com
Branchout Productions is a creative production agency that brings events to life through innovative storytelling and cutting-edge technical expertise. Established in 2012 and backed by over 30 years of industry experience, we specialise in live, hybrid and virtual events. Our award-winning team combines innovative vision with in-house technical capabilities to deliver seamless, immersive experiences. From corporate conferences, awards and galas to album launches, pop-ups and trade shows; we tailor our services to meet the unique needs of each client, ensuring memorable results every time. Offering a wide range of technical production solutions, coupled with passion for precision and detail, Branchout Productions has transformed ideas into extraordinary moments for brands such as Estée Lauder Companies, MAC Cosmetics, JLR, Harley-Davidson, Jo Malone London, CAT, PUIG and others. The difference between something good and something great is attention to detail - we’d love to make your next event a huge success!
Canapii
07795 804 881 / ritac@canapii.com / canapii.com
Canapii is an award-winning event management platform designed to streamline the planning and execution of events. It offers a comprehensive suite of tools that cover every aspect of event management, from registration and content delivery to audience engagement and post-event analytics. Key features include customizable event branding, interactive elements like polls and gamification, and robust analytics for real-time insights. The platform also supports multilingual events with AI-powered live translation, ensuring accessibility for global audiences. Organizers can manage logistics such as seating arrangements, badge printing, and speaker coordination through the intuitive Organizer Console. Canapii’s mobile app enhances attendee experience by providing easy access to event content and networking opportunities. With 24/7 customer support and a focus on innovation, Canapii empowers organizations to deliver engaging and memorable events across various formats.
CrowdComms
01258 863 812 / forumevents@crowdcomms.co.uk / crowdcomms.com/contact
CrowdComms is redefining what’s possible in event technology. Trusted by thousands of planners worldwide, we don’t just deliver tools — we deliver exceptional experiences. Whether it’s mobile event apps, hybrid platforms, registration, or onsite badging, our solutions are designed to make your events seamless, engaging, and unforgettable. We know no two events are the same. That’s why our client-first approach means we invest time to understand your goals and deliver technology that works for you. Supporting hundreds of events every month, we bring expertise, reliability, and innovation to every project. If you’re looking for event tech that goes beyond the ordinary — tech that transforms your event from good to extraordinary — get in touch with us. To find out more, visit crowdcomms.com.
Designed Event Production
07484 083 926 / ren@designedeventproduction.co.uk / whitwam.ltd.uk
Designed. Event Production: When excellence matters and reliability is non-negotiable, we deliver. Our Foundation: End-to-end technical production management at every scale | Consistent, benchmark-setting production quality | Seamless integration with your existing operations. Perfect Match? You’re juggling multiple events and diverse clients, always pushing for excellence, and need a reliable partner who can keep up with your pace and exceed expectations. We’re seeking to partner with organisations managing multiple events across varied clients. Our approach combines: Rapid response capabilities | Transparent pricing structures | Event Video, Virtual and hybrid services | Exhibition design and management | Sustainable and accredited supply chain. Industry Leadership: In today’s demanding market, we offer services that deliver creative, flexible and commercial objectives, without compromise. Ready to Explore a Partnership? We’re ready to listen about your needs.
At Entegy, we believe all events should be simply brilliant. Our new platform is designed to give event professionals full control with tools that make planning and execution effortless. Backed by 25 years of industry experience and shaped by real event professionals, Entegy delivers exactly what the industry needs. Our next-generation platform removes the hassle from event management—easy to use, self-managed, and all-in-one. Powered by trusted real-time data and strong community partnerships, Entegy is built for those who demand smarter, seamless, and stress-free events— loved by organisers, exhibitors, and attendees worldwide.
07888 862 059 / katie@evalato.com / evalato.com
Evalato is the next-gen awards management software that helps you collect entries, empower judging, and recognize the worthiest winners. It’s the go-to solution for awards, prizes, nominations, competitions, powerlists and other programs. Evalato offers streamlined and intuitive processes for everyone involved: awards managers, applicants and judges. Trusted by brands like UN, WWF, Red Cross, Reuters, Vodafone, Effie, University of Oxford and hundreds of other organizations, Evalato helps you work smart, save time and grow.
077 3322 1150 / thomas@evessio.com / evessio.com
Evessio is an award-winning event management software provider specialising in the awards and conference industry. The company offers tools for nominations, secure judging, guest management, registration, and custom communications. Its customisable event websites and revenue tracking enhance operations and boost profits. Trusted by clients such as Amazon, Haymarket Media Group, The Drum, and EMAP Publishing, Evessio drives event growth and efficiency. Through continuous innovation, it improves operational workflows and participant experiences, setting new standards in event management. This approach ensures successful, profitable events, establishing Evessio as a leader in transforming award event management.
FFAIR
02039 106 773 / billy@ffair.io / ffair.io
FFAIR is the ultimate self-service exhibitor and sponsorship management platform. Trusted by 140+ event organisers, FFAIR is loved for its ability to drive efficiencies within event teams, automate traditionally labour-intensive tasks and enable organisers to scale quickly and with confidence.
07464 988 236 / mark.sullivan@gther.com / gther.com
An all-in-one event management platform, designed to help run better B2B conferences, tradeshows and events. Build better, build faster, build to last.
Hire Frequencies
07727 802 150 / adam.fenelon@hirefrequencies.co.uk / hirefrequencies.co.uk
Hire Frequencies has been a trusted name in audio visual hire and professional event production for over a decade. From cutting-edge sound and lighting systems to immersive video setups, we deliver high-impact technical solutions tailored to every event. We also offer industry-leading virtual event and live streaming services, helping clients connect with audiences both in-person and online. Our passion for exceptional sound, lighting, and video drives everything we do — and we pride ourselves on delivering outstanding service from start to finish. We support a wide range of sectors including corporate events, live music, music festivals, and sporting events. Whether you’re planning a small gathering or a full-scale concert, we have the expertise and equipment to bring your vision to life.
Inconf
07717 534 364 / edd@inconf.tv / inconf.tv
Inconf provides event technology solutions to the corporate events market Bespoke Platforms: Custom built, white label platforms to enhance audience engagement and brand experience. Fully managed service with premium support and advanced analytics from registration through to post event engagement. Professional Broadcast: TV quality broadcast services for virtual, hybrid and complex multi-site events utilising advanced remote production techniques. Enterprise grade resilience and redundancy. Event iPads: Engage your audience and elevate brand experience with our event iPad services. Live screen relay, engagement tools and resources at your fingertips on the latest generation tech.
Infinite Form
07761 800 432 / jason@infiniteform.io / infiniteform.io
What if you could transform your physical space into unforgettable immersive worlds? Infinite Form specialises in the design and delivery of bold, interactive installations that turn ordinary physical environments into extraordinary virtual experiences. Whether for a pop-up, product launch, exhibition, or flagship event, our expert team combines the power of creative technology with inspired design and intuitive interaction to make your vision come alive. By integrating advanced technologies such as artificial intelligence (AI), augmented reality (AR), touch-responsive surfaces, and projection mapping, we can educate, entertain and engage your audiences - crafting bespoke brand experiences that capture imagination and create lasting impact.
Just Attend
01270 962 692 /
Just Attend is a UK-based event technology partner transforming the way you plan and execute events. Drawing on our extensive experience as conference organisers, we understand the frustrations faced by event professionals. Too often, existing event software systems are costly and incomplete, forcing organisers to piece together multiple solutions to cover essential features. We set out to change that. Just Attend offers a comprehensive, all-in-one event management platform equipped with every tool you need to run your event smoothly. Our platform addresses key challenges such as: Ticket registration Session planning Speaker and exhibitor onboarding On-site services, including badge printing, mobile apps, and digital signage Lead scanning We’re your dedicated event partners. Beyond our cutting-edge platform, we offer premium support services, including event marketing, staff augmentation, on-site badge printing, and event staffing. With Just Attend, you don’t just get software; you gain a trusted, technology-enabled partner to deliver exceptional events.
Justgood
07715 330 655 / ollie@dojustgood.com / dojustgood.com
We make merchandise that matters. To your customers. To your business. To your brand. Fed up with the same old pens and notebooks? We’ll help you beat the boredom with innovative product ideas for all of your promotional merchandise needs. Whether you are gifting, rewarding, or looking for welcome packs, we handle everything. From concept to delivery, we take care of the entire process so you don’t have to. That means you get exactly what you ordered, on time and in full. We’re proud to be B Corp and Global Recycled Standard (GRS) certified, and SEDEX registered. That’s us not just saying the right things, but doing the right things. Just honest and transparent service, that can tell you exactly how your products are made.
Just Smile | Events & Production
07976 960 933 / david@justsmile.co.uk / justsmile.co.uk
Event Production, Sound & Lighting company based in St Albans, Hertfordshire but working all over London, the UK and into Europe. At Just Smile, we work hard to create unforgettable events to suit our clients’ budget. Our Event production services involve the planning, management, and execution of events, such as Award Ceremonies, Conferences, concerts, corporate events, weddings, festivals, and more. The success of any event heavily depends on the quality of production services provided, which is why it’s essential to work with a reliable and experienced event production company. Just Smile is a leading event production, sound, and lighting company based in St Albans, Hertfordshire, with a reputation for providing top-notch services to clients across the UK and into Europe.
Konfica
+38 599 5251 566 / ivo@konfica.com / konfica.com
Konfica empowers event organisers with a brandable and customisable platform that fits in the processes and automates dull tasks, freeing them to focus on making unforgettable experiences for attendees. Unlike other similar systems, organiser owns the cash flow and can integrate better with other tools (CRMs, apps, analytics,...). We are also piloting a new way of B2B matchmaking powered by AI, to have much better recommendations for attendees.
Live Group
Live Group is full service end-to-end event management and communications agency. Operating globally in multiple geographies with a team of local experts on the ground. We have been designing and delivering powerful event experiences for half a century, blending strategic thinking, precision, logistics and cutting-edge technology. Recently recognised with the 2025 CN Agency Award for Innovation, our legacy continues to evolve with our clients needs. We manage events in all shapes and sizes, from a corporate c-suite away day to an international multi-day, multiple track conference and exhibition. Be it in-person, digital only or hybrid we have all delivery formats covered. We have an award winning in-house delegate management system; Envoku which is designed to put your audience first and with our social profiling toolkit Audience DNA, as an event organiser, you will have access to insights which can tailor every aspect of your delegate event experience.
PRESENT COMMUNICATIONS LTD
07743 588 540 / kieron.garlic@presentcommunications.com /
Our job is simple. Share the most important messages with the world, without anybody realising we’re there. Live events | Video | Podcasts Our expertise in broadcast and hybrid events over the last twenty years makes us well placed to deal with the complexities of today’s multi-location events, activations and shoots. Present pay attention to the details, and also meticulously plan and execute each aspect of the project ensuring everything runs smoothly from start to finish and without fail. We regularly deliver events without a single point of failure. As a business which always pushes the technical boundaries, we like to push the creative ones too. Always looking for new concepts and new ideas.
07598 924 381 / sophie.ward@sgr-av.co.uk / sgr-av.co.uk
SGR-AV is a leading audiovisual solutions provider specialising in corporate events, conferences, product launches, and exhibitions. We deliver high-impact AV experiences that elevate brand messaging and enhance audience engagement. Our services include professional sound systems, dynamic lighting, LED screens, live streaming, and video production. With a focus on precision and reliability, our expert technicians manage all aspects of event AV, from design and setup to live operation and post-event support. We work closely with corporate clients, event planners, and venues to create customised, scalable AV packages that suit events of all sizes. Whether it’s a boardroom presentation or a large-scale industry conference, we ensure seamless delivery and technical excellence. At SGR-AV, innovation and client satisfaction drive everything we do, making us a trusted partner for companies seeking memorable, professional event production. Book a meeting with us and we’ll design your event in CAD!
Stage Engage
07442 138 791 / jay@stageengage.com / stageengage.com
We elevate events to new heights with an expertly crafted event production service - including event design and layouts, 3D visualisations, printing, event branding, bespoke fabrication, immersive LED video screens, symphonic soundscapes, radiant lighting, state-of-the-art AV technology, captivating staging designs, engaging content and virtual solutions.
Sustainable Events Show and The 20/20 Club
07795 112 818 / wes@prestigeeventsguide.com / prestigeeventsmagazineblog.com
Producers of market-leading exhibitions for the UK events industry since 2003.
07801 504 226 / luke.buckley@venu-iq.com / venu-iq.com
VenuIQ is a multi-award winning event technology provider based Birmingham, England. We specialise in two key areas of technology; - Highly customisable event apps & web-portals - Bluetooth tracking & event insights solutions. Our team specialise in sharing from our experience, our client’s experiences and more importantly their roadmap to success.
AGENCY EVENT FORUM
13th
The Event Agency Forum is an event for agencies specialising in creating memorable events. It allows senior agency executives to meet with innovative and competitive suppliers to the industry, for one day of business meetings and networking.
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