2021 DPP Board of Directors Minutes

Board of Directors Meeting Minutes Date: January 19, 2021 (12:00 p.m. to 2:00 p.m.)

Location: Web-based video conference on Zoom Members in attendance: Mr. Michael Baker (Chair), Dr. Lydia Prado (Vice-Chair), Mr. Chris Daues (Treasurer), Ms. Amber Münck (Secretary), Ms. Erin Brown, Ms. Anna Jo Haynes, Mr. Zach Hochstadt, Dr. Rebecca Kantor, Ms. Anne Rowe, Councilwoman Amanda Sandoval, Ms. Janice Sinden, Ms. Susan Steele and Ms. Chris Watney Members not in attendance: none Staff in attendance: Ms. Elsa Holguín, Ms. Ellen Braun, Dr. Marina M. Mendoza, Mr. Chris Miller, Ms. Tricia Nelson and Ms. Michelle Blubaugh Guests: Dr. Rosemarie Allen, Ms. Amber G. Anderson, Ms. Steffanie Clothier, Mr. Darrell Hammond Sr., Ms. Priscilla Hopkins, Mr. Eric Parrie and Ms. Dionne Williams Agenda Topic

Discussion

Action/Follow-Up/Decision

Ms. Steele requested that extra time is set aside in the February 2021 Board meeting to discuss the 2020 year end budget.

(For Approval)  December 8, 2020 Board Training Minutes  December 15,2020 Board Minutes  November 2020, Financial Statements  December 2020, Statement of Financial Position

Call to Order and Welcome Consent Agenda (For Approval)

Ms. Sinden motioned to approve the consent agenda; Ms. Watney seconded; All in favor, motion approved.

Annual Meeting Document Review

Distance Learning Child Payment Pilot

Annual Meeting Document Review Ms. Holguín reviewed the Annual Meeting Documents highlighting the following:  Conflict of Interest Disclosure o Board members are required to complete and sign this document annually.  Bylaws (For Approval) o Ms. Amber Münck was added as the Board of Directors Secretary  Articles of Incorporation (For Approval) o DPP has updated the language and added Board Members’ names and addresses to the document. o Ms. Amber Münck was added as the Board of Directors Secretary  Board Self Evaluation o Board members have been asked to complete and return their annual self-evaluation.

Mr. Hochstadt motioned to approve the changes and updates to the DPP Bylaws; Mr. Daues seconded; All in favor, motion approved.

Distance Learning Child Payment Pilot Dr. Mendoza presented Distance Learning Child Payment Pilot, highlighting the following:  In the fall of 2020, DPP launched a Distance Learning Pilot with the goal of providing support to DPP-participating preschool providers, create an opportunity for DPP teachers, directors and administrators to learn, increase resources for children and families, and provide funding directly to preschool providers.  The presented proposal is an extension of the Distance Learning Pilot, which focuses funding on a child by child basis.  A short study was conducted to understand need and delivery of distance learning.  The Denver Preschool Program is proposing an initial not-toexceed budget of $350,000 for January 2021 to May 2021 to support the child level needs to deliver a distance learning pilot, update our system, and track progress. The pilot funding will utilize undesignated reserves.

Ms. Sinden motioned to approve the Distance Learning Child Payment Pilot with a not-to-exceed amount of $350,000 as outlined on page 63 of the Board packet; Ms. Rowe seconded; All in favor, motion approved.

Dr. Prado motioned to approve the changes and updates to the Articles of Incorporation; Ms. Sinden seconded; All in favor, motion approved.

Ms. Steele requested clarification how this funding is separate from the $700,000 approved in late 2020 for Distance Learning. Mr. Daues asked why the innovation funding is not being utilized for this pilot.

2019-2020 Enrollment Presentation

2019-2020 Enrollment Presentation Dr. Mendoza presented 2019-2020 Enrollment Presentation highlighting the following:  The 2019-2020 program year was an extraordinary year. DPP distributed $16.436 million in tuition support on behalf of 5,662 beneficiaries. During the school year, September thru May, DPP distributed $14.644 million in tuition credits to more than 250 preschool providers on behalf of Denver families. DPP provided $1.791 million in tuition credits to community providers during the summer months.  The racial and ethnic composition remained similar to the previous program year. The exceptions were one percent increases for Black and Asian or Pacific Island students and the proportion of White students declined by two percentage points.  Roughly, 55 percent of students in DPP have incomes that are at or below 185 percent of the federal poverty line (FPL).  The enrollment saturation for 2019-2020 program year was around 58 percent. This is still almost double the “gold standard” for enrollment in universal preschool programs, which is set at 30 percent.  Early trends for 2020-2021 were presented.

Equity, Diversity and Inclusion Survey Results

Equity, Diversity and Inclusion Survey Results Mr. Hammond Sr. presented Equity, Diversity and Inclusion Survey Results, highlighting the following:  JEDI Improvement Process o Measure EDI Culture & Systems o Systems/Process Improvement & Training o Organizational Improvements Implemented o Celebrate Success o Evaluate & Communicate Progress  Based on the survey results, three themes were prevalent:

1. Define timelines, 2. Use data-driven decisions and accountability 3. Improve communication transparency with an intentional equity, diversity and inclusion focus on policies and procedures Overall, the DPP Board of Directors agreed with the survey results and expressed excitement to continue the work to support equity, diversity and inclusion.

COVID-19 Update

COVID-19 Update Mr. Parrie of COVIDCheck Colorado, provided the Board with updates, highlighting the following:  COVIDCheck Colorado is an initiative of Gary Community Investments with the focus and goal of getting children back to school by providing reliable accessible free testing.  COVIDCheck Colorado has tested over 400,000 people statewide since August and is now trying to assist with mass vaccination.

The Board members asked several important questions related to changes in positivity rate for in-person learning, transmission once vaccinated, and when early childhood educators will be vaccinated. Q&A

Community Updates

Community Updates Ms. Hopkins gave a Denver Public Schools update, noting that the planning for 2021-2022 has begun.

Ms. Williams gave the Office of Children’s Affairs update, noting that the Office is continuing to support community by connecting community providers to vaccine access. Ms. Williams also noted that she will be leaving the City effective February 5, 2021.

Ms. Brown gave an update for the City of Denver, noting that the City has a vaccine support community outreach plan.

Ms. Sinden gave an update on the City’s Five Star Program for restaurants to safely open.

Adjourn

I certify that the above minutes are correct and approved by the Board of Directors.

Amber Munck _________________________________ Münck, Amber, Secretary Amber Munck (Sep 30, 2021 15:45 MDT)

Mr. Hochstadt motioned to adjourn; Dr. Kantor seconded; All in favor, motion to adjourn approved.

Board of Directors Meeting Minutes Date: February 16, 2021 (12:00 p.m. to 2:00 p.m.)

Location: Web-based video conference on Zoom Members in attendance: Mr. Michael Baker (Chair), Mr. Chris Daues (Treasurer), Ms. Amber Münck (Secretary), Ms. Anna Jo Haynes, Mr. Zach Hochstadt, Ms. Janice Sinden, Ms. Susan Steele and Ms. Chris Watney Members not in attendance: Dr. Lydia Prado (Vice-Chair), Ms. Erin Brown, Dr. Rebecca Kantor, Ms. Anne Rowe and Councilwoman Amanda Sandoval Staff in attendance: Ms. Elsa Holguín, Ms. Ellen Braun, Dr. Marina M. Mendoza, Mr. Chris Miller, Ms. Tricia Nelson and Ms. Michelle Blubaugh Guests: Ms. Shannon Dyer, Ms. Priscilla Hopkins, Mr. Dwight Jones, Mr. Rob McDaniel and Ms. Kara Penn Agenda Topic

Discussion

Action/Follow-Up/Decision

Call to Order and Welcome Denver Public Schools Update

Denver Public Schools Update Mr. Dwight Jones, DPS Interim Superintendent, updated the Board on Denver Public Schools transition in leadership and their focus on the health and safety of students and teachers through the COVID-19 pandemic.

2020 Unaudited Financials

2020 Unaudited Financials Following a request from the Board, Ms. Braun presented the 2020 Unaudited Financials. .

Consent Agenda

(For Approval)  January 19 2021, Board Minutes

   

January 26, 2021 JEDI Training Minutes February 2, 2021 JEDI Training Minutes December 2020, Financial Statements January 2021, Statement of Financial Position

Ms. Haynes motioned to approve the consent agenda; Ms. Sinden seconded; All in favor, motion approved.

2021-2022 Tuition Credit Scale Preparation

2021-2022 Tuition Credit Scale Preparation Mr. McDaniel presented 2021-2022 Tuition Credit Scale Preparation highlighting the following:  DPP shifted the approval of the 2021-2022 tuition credit from December 2020 to spring of 2021 due to the uncertainties of the pandemic on both enrollment and revenue.  The enrollment forecast for the program year 2020-2021 indicated a decrease for community enrollment by 3.7 percent compared to the budget and a 25.6 percent decrease for DPS preschool enrollment.  The 2020-2021 tuition credit forecast estimate indicates approximately $479,000 below budgeted figures.  The enrollment forecast for program year 2021-2022 takes into consideration historical data as well as assumptions of family choice and provider availability as the pandemic begins to dissipate.  DPP staff presented a planning and worst case scenario for the 2021-2022 tuition credit budget. Staff is proposing the 4-yearold scale remain at the same levels of the 2020-2021 scale. 

Ms. Münck motioned to maintain the 2019/2020 Tuition Credit Scale for the 2020/2020 program year; Ms. Sinden seconded; All in favor, motion approve

3-Year-Old Funding Proposals

3-Year-Old Funding Proposals Ms. Braun presented the 3-Year-Old Funding Proposal, highlighting the following: The Denver Preschool Program initiated a goal to

Ms. Haynes motioned to approve a two-year pilot to create and implement a tuition credit scale for 3-year-olds. The pilot will be

equitably expand access to quality preschool by launching a pilot to support 3-year-old children through a tuition support mechanism beginning September 2021. The purpose of this pilot will allow DPP to:  Support a greater number of families through and after the pandemic  Increase DPP’s support to preschool providers  Create access to a continuum of care for preschool aged children  Assuming the student mix is identical to the DPP 4-year-old tuition credit scale, the tuition amounts would remain the same as the 4-year old scale with an estimated yearly cost of $3.6 million.

DPP staff requests Board approval to launch a two-year pilot to create and implement a tuition credit scale for 3-year-olds. The pilot will be a targeted approach to address priorities on page 38 of the Board packet.

Strategic Plan Refresh

Strategic Plan Refresh Ms. Kara Penn, principal at Mission Spark, presented the DPP Strategic Plan Refresh. The current strategic plan is set to expire at the end of 2021. With the onset of the COVID-19 pandemic, the organization sought to refresh and extend the current strategic plan and postpone the creation of a new plan until the pandemic subsides. The Board was provided an update on the progress of the proposed refresh.

-

Evaluation RFP Postponement

a targeted approach to address priorities outlined on page 38 of the Board packet. The funding request is $2.5 million each year, $5 million total, to support this pilot. Funding would be allocated from the Programmatic and the 2027 Reserve Targets. Ms. Sinden seconded; All in favor, motion approved.

Brief breakout sessions were held to discuss DPP’s success into the future.

Evaluation RFP Postponement Dr. Mendoza requested to postpone the Evaluation RFP, highlighting the following:  The Denver Preschool Program (DPP) typically issues Requests for Proposals (RFP) every five years for contracts exceeding $100,000 annually. The evaluation contracts (NORC: Longitudinal and Child Outcomes Studies; Butler: Operations Evaluation; and Flahive Group: Quality Assurance Program) are set to end August 31, 2021. Due to the sustained impact of the COVID-19 pandemic, DPP staff is requesting to postpone the Evaluation RFP until spring of 2022 and extend our existing

Mr. Hochstadt motioned to approve postponing the Evaluation RFP until Spring of 2022; Ms. Watney seconded; All in favor, motion approved.

evaluation contracts for one additional program year (September 1, 2021-August 31, 2022).

Ms. Sinden suggested reaching out the Office of the City Auditor to inform them of the RFP postponement.

Community Updates

Community Updates No community updates were presented, DPP provided administrative updates to the Board including:  The newest DPP Board member, Samantha Jacobson, will be joining in March following approval from City Council.  Ms. Steele reminded the Board that she and Ms. Holguín are members of the Universal Preschool Policy Leadership Committee.  Ms. Sinden thanked Ms. Watney for her hard work and dedication to the organization. Ms. Watney’s last Board meeting will be in March.

Adjourn

I certify that the above minutes are correct and approved by the Board of Directors.

Amber Munck _________________________________ Münck, Amber, Secretary Amber Munck (Sep 30, 2021 15:45 MDT)

Mr. Hochstadt motioned to adjourn; Ms. Haynes seconded; All in favor, motion to adjourn approved.

Board of Directors Meeting Minutes Date: January 19, 2021 (12:00 p.m. to 2:00 p.m.)

Location: Web-based video conference on Zoom Members in attendance: Mr. Michael Baker (Chair), Dr. Lydia Prado (Vice-Chair), Mr. Chris Daues (Treasurer), Ms. Amber Münck (Secretary), Ms. Erin Brown, Ms. Anna Jo Haynes, Mr. Zach Hochstadt, Dr. Rebecca Kantor, Ms. Anne Rowe, Councilwoman Amanda Sandoval, Ms. Janice Sinden, Ms. Susan Steele and Ms. Chris Watney Members not in attendance: none Staff in attendance: Ms. Elsa Holguín, Ms. Ellen Braun, Dr. Marina M. Mendoza, Mr. Chris Miller, Ms. Tricia Nelson and Ms. Michelle Blubaugh Guests: Dr. Rosemarie Allen, Ms. Amber G. Anderson, Ms. Steffanie Clothier, Mr. Darrell Hammond Sr., Ms. Priscilla Hopkins, Mr. Eric Parrie and Ms. Dionne Williams Agenda Topic

Discussion

Action/Follow-Up/Decision

Ms. Steele requested that extra time is set aside in the February 2021 Board meeting to discuss the 2020 year end budget.

(For Approval)  December 8, 2020 Board Training Minutes  December 15,2020 Board Minutes  November 2020, Financial Statements  December 2020, Statement of Financial Position

Call to Order and Welcome Consent Agenda (For Approval)

Ms. Sinden motioned to approve the consent agenda; Ms. Watney seconded; All in favor, motion approved.

Annual Meeting Document Review

Distance Learning Child Payment Pilot

Annual Meeting Document Review Ms. Holguín reviewed the Annual Meeting Documents highlighting the following:  Conflict of Interest Disclosure o Board members are required to complete and sign this document annually.  Bylaws (For Approval) o Ms. Amber Münck was added as the Board of Directors Secretary  Articles of Incorporation (For Approval) o DPP has updated the language and added Board Members’ names and addresses to the document. o Ms. Amber Münck was added as the Board of Directors Secretary  Board Self Evaluation o Board members have been asked to complete and return their annual self-evaluation.

Mr. Hochstadt motioned to approve the changes and updates to the DPP Bylaws; Mr. Daues seconded; All in favor, motion approved.

Distance Learning Child Payment Pilot Dr. Mendoza presented Distance Learning Child Payment Pilot, highlighting the following:  In the fall of 2020, DPP launched a Distance Learning Pilot with the goal of providing support to DPP-participating preschool providers, create an opportunity for DPP teachers, directors and administrators to learn, increase resources for children and families, and provide funding directly to preschool providers.  The presented proposal is an extension of the Distance Learning Pilot, which focuses funding on a child by child basis.  A short study was conducted to understand need and delivery of distance learning.  The Denver Preschool Program is proposing an initial not-toexceed budget of $350,000 for January 2021 to May 2021 to support the child level needs to deliver a distance learning pilot, update our system, and track progress. The pilot funding will utilize undesignated reserves.

Ms. Sinden motioned to approve the Distance Learning Child Payment Pilot with a not-to-exceed amount of $350,000 as outlined on page 63 of the Board packet; Ms. Rowe seconded; All in favor, motion approved.

Dr. Prado motioned to approve the changes and updates to the Articles of Incorporation; Ms. Sinden seconded; All in favor, motion approved.

Ms. Steele requested clarification how this funding is separate from the $700,000 approved in late 2020 for Distance Learning. Mr. Daues asked why the innovation funding is not being utilized for this pilot.

2019-2020 Enrollment Presentation

2019-2020 Enrollment Presentation Dr. Mendoza presented 2019-2020 Enrollment Presentation highlighting the following:  The 2019-2020 program year was an extraordinary year. DPP distributed $16.436 million in tuition support on behalf of 5,662 beneficiaries. During the school year, September thru May, DPP distributed $14.644 million in tuition credits to more than 250 preschool providers on behalf of Denver families. DPP provided $1.791 million in tuition credits to community providers during the summer months.  The racial and ethnic composition remained similar to the previous program year. The exceptions were one percent increases for Black and Asian or Pacific Island students and the proportion of White students declined by two percentage points.  Roughly, 55 percent of students in DPP have incomes that are at or below 185 percent of the federal poverty line (FPL).  The enrollment saturation for 2019-2020 program year was around 58 percent. This is still almost double the “gold standard” for enrollment in universal preschool programs, which is set at 30 percent.  Early trends for 2020-2021 were presented.

Equity, Diversity and Inclusion Survey Results

Equity, Diversity and Inclusion Survey Results Mr. Hammond Sr. presented Equity, Diversity and Inclusion Survey Results, highlighting the following:  JEDI Improvement Process o Measure EDI Culture & Systems o Systems/Process Improvement & Training o Organizational Improvements Implemented o Celebrate Success o Evaluate & Communicate Progress  Based on the survey results, three themes were prevalent:

1. Define timelines, 2. Use data-driven decisions and accountability 3. Improve communication transparency with an intentional equity, diversity and inclusion focus on policies and procedures Overall, the DPP Board of Directors agreed with the survey results and expressed excitement to continue the work to support equity, diversity and inclusion.

COVID-19 Update

COVID-19 Update Mr. Parrie of COVIDCheck Colorado, provided the Board with updates, highlighting the following:  COVIDCheck Colorado is an initiative of Gary Community Investments with the focus and goal of getting children back to school by providing reliable accessible free testing.  COVIDCheck Colorado has tested over 400,000 people statewide since August and is now trying to assist with mass vaccination.

The Board members asked several important questions related to changes in positivity rate for in-person learning, transmission once vaccinated, and when early childhood educators will be vaccinated. Q&A

Community Updates

Community Updates Ms. Hopkins gave a Denver Public Schools update, noting that the planning for 2021-2022 has begun.

Ms. Williams gave the Office of Children’s Affairs update, noting that the Office is continuing to support community by connecting community providers to vaccine access. Ms. Williams also noted that she will be leaving the City effective February 5, 2021.

Ms. Brown gave an update for the City of Denver, noting that the City has a vaccine support community outreach plan.

Ms. Sinden gave an update on the City’s Five Star Program for restaurants to safely open.

Adjourn

I certify that the above minutes are correct and approved by the Board of Directors.

Amber Munck _________________________________ Münck, Amber, Secretary Amber Munck (Sep 30, 2021 15:45 MDT)

Mr. Hochstadt motioned to adjourn; Dr. Kantor seconded; All in favor, motion to adjourn approved.

Board of Directors Meeting Minutes Date: February 16, 2021 (12:00 p.m. to 2:00 p.m.)

Location: Web-based video conference on Zoom Members in attendance: Mr. Michael Baker (Chair), Mr. Chris Daues (Treasurer), Ms. Amber Münck (Secretary), Ms. Anna Jo Haynes, Mr. Zach Hochstadt, Ms. Janice Sinden, Ms. Susan Steele and Ms. Chris Watney Members not in attendance: Dr. Lydia Prado (Vice-Chair), Ms. Erin Brown, Dr. Rebecca Kantor, Ms. Anne Rowe and Councilwoman Amanda Sandoval Staff in attendance: Ms. Elsa Holguín, Ms. Ellen Braun, Dr. Marina M. Mendoza, Mr. Chris Miller, Ms. Tricia Nelson and Ms. Michelle Blubaugh Guests: Ms. Shannon Dyer, Ms. Priscilla Hopkins, Mr. Dwight Jones, Mr. Rob McDaniel and Ms. Kara Penn Agenda Topic

Discussion

Action/Follow-Up/Decision

Call to Order and Welcome Denver Public Schools Update

Denver Public Schools Update Mr. Dwight Jones, DPS Interim Superintendent, updated the Board on Denver Public Schools transition in leadership and their focus on the health and safety of students and teachers through the COVID-19 pandemic.

2020 Unaudited Financials

2020 Unaudited Financials Following a request from the Board, Ms. Braun presented the 2020 Unaudited Financials. .

Consent Agenda

(For Approval)  January 19 2021, Board Minutes

   

January 26, 2021 JEDI Training Minutes February 2, 2021 JEDI Training Minutes December 2020, Financial Statements January 2021, Statement of Financial Position

Ms. Haynes motioned to approve the consent agenda; Ms. Sinden seconded; All in favor, motion approved.

2021-2022 Tuition Credit Scale Preparation

2021-2022 Tuition Credit Scale Preparation Mr. McDaniel presented 2021-2022 Tuition Credit Scale Preparation highlighting the following:  DPP shifted the approval of the 2021-2022 tuition credit from December 2020 to spring of 2021 due to the uncertainties of the pandemic on both enrollment and revenue.  The enrollment forecast for the program year 2020-2021 indicated a decrease for community enrollment by 3.7 percent compared to the budget and a 25.6 percent decrease for DPS preschool enrollment.  The 2020-2021 tuition credit forecast estimate indicates approximately $479,000 below budgeted figures.  The enrollment forecast for program year 2021-2022 takes into consideration historical data as well as assumptions of family choice and provider availability as the pandemic begins to dissipate.  DPP staff presented a planning and worst case scenario for the 2021-2022 tuition credit budget. Staff is proposing the 4-yearold scale remain at the same levels of the 2020-2021 scale. 

Ms. Münck motioned to maintain the 2019/2020 Tuition Credit Scale for the 2020/2020 program year; Ms. Sinden seconded; All in favor, motion approve

3-Year-Old Funding Proposals

3-Year-Old Funding Proposals Ms. Braun presented the 3-Year-Old Funding Proposal, highlighting the following: The Denver Preschool Program initiated a goal to

Ms. Haynes motioned to approve a two-year pilot to create and implement a tuition credit scale for 3-year-olds. The pilot will be

equitably expand access to quality preschool by launching a pilot to support 3-year-old children through a tuition support mechanism beginning September 2021. The purpose of this pilot will allow DPP to:  Support a greater number of families through and after the pandemic  Increase DPP’s support to preschool providers  Create access to a continuum of care for preschool aged children  Assuming the student mix is identical to the DPP 4-year-old tuition credit scale, the tuition amounts would remain the same as the 4-year old scale with an estimated yearly cost of $3.6 million.

DPP staff requests Board approval to launch a two-year pilot to create and implement a tuition credit scale for 3-year-olds. The pilot will be a targeted approach to address priorities on page 38 of the Board packet.

Strategic Plan Refresh

Strategic Plan Refresh Ms. Kara Penn, principal at Mission Spark, presented the DPP Strategic Plan Refresh. The current strategic plan is set to expire at the end of 2021. With the onset of the COVID-19 pandemic, the organization sought to refresh and extend the current strategic plan and postpone the creation of a new plan until the pandemic subsides. The Board was provided an update on the progress of the proposed refresh.

-

Evaluation RFP Postponement

a targeted approach to address priorities outlined on page 38 of the Board packet. The funding request is $2.5 million each year, $5 million total, to support this pilot. Funding would be allocated from the Programmatic and the 2027 Reserve Targets. Ms. Sinden seconded; All in favor, motion approved.

Brief breakout sessions were held to discuss DPP’s success into the future.

Evaluation RFP Postponement Dr. Mendoza requested to postpone the Evaluation RFP, highlighting the following:  The Denver Preschool Program (DPP) typically issues Requests for Proposals (RFP) every five years for contracts exceeding $100,000 annually. The evaluation contracts (NORC: Longitudinal and Child Outcomes Studies; Butler: Operations Evaluation; and Flahive Group: Quality Assurance Program) are set to end August 31, 2021. Due to the sustained impact of the COVID-19 pandemic, DPP staff is requesting to postpone the Evaluation RFP until spring of 2022 and extend our existing

Mr. Hochstadt motioned to approve postponing the Evaluation RFP until Spring of 2022; Ms. Watney seconded; All in favor, motion approved.

evaluation contracts for one additional program year (September 1, 2021-August 31, 2022).

Ms. Sinden suggested reaching out the Office of the City Auditor to inform them of the RFP postponement.

Community Updates

Community Updates No community updates were presented, DPP provided administrative updates to the Board including:  The newest DPP Board member, Samantha Jacobson, will be joining in March following approval from City Council.  Ms. Steele reminded the Board that she and Ms. Holguín are members of the Universal Preschool Policy Leadership Committee.  Ms. Sinden thanked Ms. Watney for her hard work and dedication to the organization. Ms. Watney’s last Board meeting will be in March.

Adjourn

I certify that the above minutes are correct and approved by the Board of Directors.

Amber Munck _________________________________ Münck, Amber, Secretary Amber Munck (Sep 30, 2021 15:45 MDT)

Mr. Hochstadt motioned to adjourn; Ms. Haynes seconded; All in favor, motion to adjourn approved.

Board of Directors Meeting Minutes Date: March 16, 2021 (12:00 p.m. to 2:00 p.m.)

Location: Web-based video conference on Zoom Members in attendance: Mr. Michael Baker (Chair), Dr. Lydia Prado (Vice-Chair), Mr. Chris Daues (Treasurer), Ms. Anna Jo Haynes, Mr. Zach Hochstadt, Ms. Samantha Jacobson, Dr. Rebecca Kantor, Ms. Anne Rowe, Councilwoman Amanda Sandoval, Ms. Janice Sinden, Ms. Susan Steele and Ms. Chris Watney Members not in attendance: Ms. Erin Brown and Ms. Amber Münck (Secretary) Staff in attendance: Ms. Elsa Holguin, Ms. Ellen Braun, Dr. Marina M. Mendoza, Mr. Chris Miller, Ms. Tricia Nelson and Ms. Michelle Blubaugh Guests: Ms. Amber Anderson, Mr. Jeff Cohen, Ms. Valerie Gonzales, Ms. Priscilla Hopkins, Mr. Rob McDaniel and Ms. Kara Penn Agenda Topic

Discussion

Call to Order and Welcome

Mr. Baker called the meeting to order.

Action/Follow-Up/Decision

Ms. Chris Watney has resigned from the Board of Directors following the March meeting. The Board took the time to thank her for her service.

The Board and staff welcomed the newest Board member, Samantha Jacobson.

Consent Agenda

(For Approval)  February 16, 2021, Board Minutes  February 17, 2021, JEDI Training Minutes  January 2021, Financial Statements  February 2021, Statement of Financial Position



Bell Policy – Cost of Care Research Contract

Ms. Sinden motioned to approve the consent agenda; Mr. Hochstadt seconded; All in favor, motion approved.

2020 Audit Presentation

2020 Audit Presentation Mr. Jeff Cohen, Auditor with GC2 Professional Services, presented the 2020 Financial Audit results highlighting the following:  The Denver Preschool Program auditors expressed an unqualified opinion on the 2020 financial statements.  The statement of functional expenses outlines $15.31 million in parent tuition credits, $2.78 million for Quality Improvement and $1.09 million for general and administration.  Note 10 outlines the Board Designated funds, which is inclusive of the Educator Scholarship, DPP Scholarship, Reimagining Funds and designated reserves totaling $17.29 million.

Ms. Steele motioned to approve 2020 financial Audit as presented; Mr. Daues seconded; All in favor, motion approved.

Separate from the DPP Financial Audit, Ms. Sinden brought a proposed bill from the City Auditor regarding the ability to enact subpoena power for audit requests. The Board expressed their concern for the bill, Ms. Holguín will follow-up with the City to understand the potential impact to DPP. 2021-2022 Tuition Credit Scale (For Approval)

2021-2022 Tuition Credit Scale Mr. McDaniel presented the 2021-2022 Tuition Credit Scale, highlighting the following:  The proposed 2021-2022 maintains the same tuition credit amounts as the 2020-2021 scale.  The 2021-2022 budget estimate totals $16.12 million for the program year.  The proposed DPS cap for 2021-2022 is $9.26 million.

Ms. Steele requested the latest information on the 2020 sales tax collections and the forecast for 2021. Staff indicated more information

Ms. Watney motioned to approve to maintain the 2021-2022 Tuition Credit Scale; Ms. Haynes seconded; All in favor, motion approved.

Ms. Steele motioned to approve the DPS Cap of $9.264 million for the 2021-2022 program year; Dr. Prado seconded; All in favor, motion approved.

from the Budget Management Office of the City will be provided at the end of March.

COVID Recession Planning Update

COVID Recession Planning Update Mr. McDaniel presented a COVID-19 Recession Planning update, highlighting the following:  The unaudited 2020 Sales and Use Tax collection actuals are expected from the City in April. Current forecast indicate a positive reconciliation paid to DPP.  Based on the latest economic forecast predictions, Denver will return to pre-pandemic sales tax levels by the end of 2021.

Strategic Planning Refresh

Strategic Planning Refresh Ms. Penn presented the Strategic Plan Refresh highlighting the following:  The 2020 Milestones document provides an overview of the successes including a successful conclusion to the City Audit and a myriad of pilot projects.  The Situational Analysis builds upon the exsisting strategic plan to outline the current state. The document includes staff and community interviews.  The Board went into breakout rooms to review and provide input on the updated Strategic Plan Priorities. 

Community Provider Supports – Proposal (For Approval)

Community Provider Supports – Proposal Mr. Miller presented the Community Provider Supports Proposal highlighting the following:  Due to the COVID-19 pandemic and the anticipated decrease in enrollment at community preschools, ultimately leading to a

Ms. Steele motioned to approved the proposed Community Provider Support in the amount of $550,000; Ms. Haynes seconded; All in favor, motion approved.

decrease in tuition credit support, DPP has elected a onetime allocation to Community Provider Supports through our New Initiative line item in the 2021 budget.  The first proposal of for the Community Provider Supports is a requested allocation of $550,000 to prioritize the needs of the DPP workforce while still providing funding through the 2021 Sustainability Grant: 1. 2021 Provider Strengthening Grants: $250,000 2. DPP Educator Stipends: $300,000 The Denver Preschool Program staff is presenting the 2021 DPP Strengthening Grants and DPP Educator Stipends allocation from the Community Provider Support line item in the approved 2021 budget.

Ms. Steele requested the staff use this opportunity to support community providers in accessing the state and federal funds available.

She also asked the communication to educators include information about potential tax implications.

Distance Learning Pilot Update (For Approval)

Distance Learning Pilot Update Ms. Braun presented the Distance Learning Pilot update highlighting the following:  The Distance Learning Pilot update provides an overview of the Board Designated fund. Updates for the DPP Scholarship, Educator Scholarship and other Reimagining funds will be presented at a later date.  The total Board Designation for this work is $1.05 million.  The success of this pilot has been positive.  With the current landscape of the pandemic and the gradual shift back to in-person learning, DPP is currently estimating the distance learning pilot designation over funded by $350,000.

DPP staff is proposing to reallocate the excess funds support the infrastructure, administrative and tuition costs of the 3-year-old pilot through August 2023.

Community Updates

Community Updates No community updates were presented.

Dr. Prado motioned to approve reallocating the excess funds from the Distance Learning Pilot in the amount of $350,000 to support the infrastructure, administrative and tuition costs the 3-year-old pilot through August 2023; Mr. Daues seconded; All in favor, motion approved.

Adjourn

I certify that the above minutes are correct and approved by the Board of Directors.

Amber Munck _________________________________ Münck, Amber, Secretary Amber Munck (Sep 30, 2021 15:45 MDT)

Ms. Watney motioned to adjourn; Mr. Baker seconded; All in favor, motion to adjourn approved.

Board of Directors Meeting Minutes Date: April 20, 2021 (12:00 p.m. to 2:00 p.m.)

Location: Web-based video conference on Zoom Members in attendance: Mr. Michael Baker (Chair), Mr. Chris Daues (Treasurer), Ms. Amber Münck (Secretary), Ms. Erin Brown, Ms. Anna Jo Haynes, Mr. Zach Hochstadt, Ms. Samantha, Jacobson, Ms. Anne Rowe, Councilwoman Amanda Sandoval, Ms. Janice Sinden and Ms. Susan Steele Members not in attendance: Dr. Rebecca Kantor and Dr. Lydia Prado (Vice-Chair) Staff in attendance: Ms. Elsa Holguin, Dr. Marina M. Mendoza, Mr. Chris Miller, Ms. Tricia Nelson and Ms. Michelle Blubaugh Guests: Ms. Amber Anderson, Ms. Valerie Gonzales, Mr. Bill Jaeger, Dr. Vi-Nhuan Le, Mr. Rob McDaniel, Ms. Bridgitt Mitchell, Ms. Kara Penn, Dr. Diana Schaack, Dr. Amy Roberts, Ms. Ann Wacker and Ms. Jane Walsh Agenda Topic

Discussion

Action/Follow-Up/Decision

Call to Order and Welcome Consent Agenda

(For Approval)  March 16, 2021 Board Minutes  February 2021, Financial Statements  March 2021, Statement of Financial Position Mr. Hochstadt motioned to approve the consent agenda; Ms. Sinden seconded; All in favor, motion approved.

President & CEO Report

President and CEO Report

Ms. Holguín presented President and CEO report, highlighting the following:  Internal Updates: o Ms. Penn is developing plans to support DPP in Ellen’s absence. Ms. Sharon Otto will be helping by presenting the financial updates in Finance and Governance. o The DPP staff continues working remotely and it is working extremely well. o DPP has opportunities for additional sources of revenue: 1. DPP is expecting a positive reconciliation from the City for 2020.

2. DPP is in the process of requesting $600K in unpaid revenue owed to DPP from previous years allocations 3. DPP is expecting positive reconciliation for 2021 allocations due to a faster recovery from the pandemic. o DPP providers continue to struggle with finances and low enrollment numbers. o There is a growing concern in the community that children are not kindergarten ready. o The final JEDI training is scheduled on 4/26/2021. DPP will be forming committees for implementation of the JEDI work and an external equity survey  External Updates: o Ms. Holguín continues to be heavily involved in UPK outside of DPP. o The ECE community is very excited about the State Level Department of Early Childhood position coming to Colorado.

Ms. Steele inquired if DPP has the bandwidth to address on all of the upcoming changes with Ms. Braun being out and additional work coming down the pipe.

Ms. Holguín advised that DPP plans to utilize some of the additional funds to hire new staff to support this expansion.

3-Year-Old Update

3-Year-Old Update Dr. Mendoza presented a 3-Year-Old update, highlighting the following:



The pilot program and the corresponding website landing page to determine a family’s eligibility will launch on May 5. The program will be accepting applications for 3-year-olds through June 11 for the fall school year. The program will prioritize Tier 1 families.  Families that are waitlisted and/or not accepted into the pilot program will be notified by June 21.

Ms. Sinden expressed her excitement for the pilot and inquired if we have a PR strategy around this especially with reauthorization on the horizon.

Ms. Nelson advised that we do have a PR strategy in place, which includes a press release, News Bites, and communications through our partners and families.

Strategic Plan Refresh

Strategic Plan Refresh Ms. Penn presented Strategic Plan Refresh, highlighting the following:  The goal is having the language to remain consistent with the current 2017-2021 plan and then bridging it to the new plan.  Connecting the learnings from the JEDI training is critical to the plan refresh.  The current strategic plan and the refresh will both have 6 strategic goals, some of which have been reworded and/or reordered.

Ms. Sinden felt that the conciseness in the plan refresh helps to clarify and makes it easier for the Board to share as ambassadors.

Mr. Hochstadt asked what steps we are taking to make sure that we continue to use it as our guide on not just “place it on the shelf”?

Ms. Penn suggested that we create a dashboard in order to keep track of our progress and our pilots and report back on findings to ensure that we continue to align with the Strategic Plan.

This can be monitored with quarterly milestones to report to the Board, making changes to milestones when needed and allowing ourselves more time to reach goals when applicable.

Ms. Haynes motioned to approve the Strategic Plan Refresh; Ms. Jacobson seconded; All in favor, motion approved.

Community Provider

Community Provider Funding Request - II Mr. Miller presented Community Provider Funding Request - II, highlighting the following:

Ms. Sinden motioned to approve the Community Provider Funding Request II for



Funding Request - II

DPP staff has identified three funding priority areas that will help outline the funding requests through August 2021: 1. Immediate support to maintain operations and viability 2. Sustaining operations and access for preschool 3. Recovery as the pandemic eases its impact on the community  Utilizing external feedback from providers and the Quality Initiatives Committee, DPP staff has identified continued financial support to help overcome anticipated reduced student enrollment through the summer months as the most critical resource needed at this time.

The Community Provider Supports Funding Request #2 would come from the Community Provider Support line item in the approved 2021 budget and would include Family Summer Scholarships, Professional Development Educator Scholarships, Summer Provider Strengthening Grants and New Educator Stipends.

Evaluation Presentations

Evaluation Presentations Dr. Amy Roberts, Director of Early Childhood Initiatives at Butler Institutes for Families and Dr. Vi-Nhuan Le, Senior Research Scientist at NORC, presented evaluation results from their perspective agencies, highlighting the following:  Butler Institute for Families – University of Denver  o Ms. Wacker presented the findings of the Operations Evaluations, including to what extent DPP’s services for families and providers support children’s access to quality preschool  o Dr. Roberts presented the findings of the Operations Evaluation as it related to providers, including their experiences during COVID of a decrease in enrollment and an increase in experiencing depressive symptoms  National Opinion Research Center – University of Chicago  o Dr. Le’s performed a COVID Analysis that looked at the following: How does the kindergarten readiness of the COVID-affected DPP cohort compare to the previous DPP cohorts?

$423,000; Mr. Daues seconded; All in favor, motion approved.

o o

Universal Preschool Update

The categories they examined were working memory, social skills, cognitive, learning loss, statistical significance and effective sizes. This analysis is the first known study in the nation to: - Evaluate the effects of the pandemic on children who were in preschool when the pandemic started. - Examine young children’s math skills development during the pandemic. - Assess the executive functioning and social skills using a before-and-after pandemic design.

Universal Preschool Update Mr. Bill Jaeger, Vice President at the Colorado Children’s Campaign, presented Universal Preschool updates, highlighting the following:  A series of seven Early Milestones briefs explore key universal topics and summaries input from stakeholders across the state.  Colorado has consistency led the nation in striving to provide responsive, innovative early childhood services.  Colorado is in the process of creating a bill that will require a community-informed process to unify early childhood care and learning services into a new state department focused on early childhood.  The goal will be to improve outcomes for all children in the education system, support working families with access to voluntary, increase high-quality early care and learning, expand access to enriching early childhood experiences and implement universal preschool by unifying the state’s fragmented early care learning system.

Adjourn

I certify that the above minutes are correct and approved by the Board of Directors.

Amber Munck _________________________________ Münck, Amber, Secretary Amber Munck (Sep 30, 2021 15:45 MDT)

Ms. Haynes motioned to adjourn; Mr. Daues seconded; All in favor, motion to adjourn approved.

Board of Directors Meeting Minutes Date: May 18, 2021 (12:00 p.m. to 2:00 p.m.)

Location: Web-based video conference on Zoom Members in attendance: Mr. Michael Baker (Chair), Mr. Chris Daues (Treasurer), Ms. Amber Münck (Secretary), Ms. Erin Brown, Ms. Anna Jo Haynes, Mr. Zach Hochstadt, Ms. Samantha Jacobson, Councilwoman Amanda Sandoval, Ms. Janice Sinden and Ms. Susan Steele Members not in attendance: Dr. Lydia Prado (Vice-Chair) and Ms. Anne Rowe Staff in attendance: Ms. Michelle Blubaugh, Ms. Elsa Holguin, Dr. Marina M. Mendoza, Mr. Chris Miller and Ms. Tricia Nelson Guests: Ms. Julie Malmberg Grawe, Ms. Sarah Hubbard, Ms. Priscilla Hopkins. Mr. Rob McDaniel, Ms. Kara Penn, Ms. Jaylah Short and Ms. Jessica Short Agenda Topic

Discussion

Action/Follow-Up/Decision

Call to Order and Welcome Consent Agenda

(For Approval)  April 20, 2021, Board Minutes  March 2021, Financial Statements  April 2021, Statement of Financial Position  Parent Possible Executive Summary Ms. Sinden motioned to approve the consent agenda; Ms. Haynes seconded; All in favor, motion approved.

Congratulations to Jaylah Short

Congratulations to Jaylah Short

Ms. Holguín introduced Ms. Jaylah Short and her mother Jessica Short to the Board. Ms. Short is a Denver Preschool Program student from DPP’s 1st cohort that is graduating from high school this June.

Ms. Short will be attending Morgan State University in Baltimore this fall. Ms. Short will be pursuing a degree in Hospitality Management with the long term goal of owing her own restaurant. Ms. Short has been and will continue to be a volunteer at the Denver Preschool Program.

Communications Presentation

Communications Presentation Ms. Nelson introduced Ms. Julie Malmberg Grawe, Founder and Chief Strategist at Write on Red, and Ms. Sarah Hubbard, Founder and Marketing Director at Good and Partners for the Communications Presentation, which highlighted the following:  Ms Grawe reviewed the communications team’s Strategic Initiatives that have been completed between December 2020 – May 2021 which included: - Developed comprehensive communications plan and digital strategy.

- Approved a new brand approach and messaging framework.

- Used new brand elements to create the primary brand and messaging for Preschools for 3s.

- Implemented social media strategy, 3-month editorial calendar, and regular posting.  The Communications team has defined DPP’s “High Priority Audiences: - Audience 1: Parents/Guardians - Audience 2: Community –Based and Family Childcare Home Providers (non-DPS) - Audience 3: DPS Providers - Audience 4: Policy Powerbrokers  The Communications team laid out the Communications Plan Goals: - Clarify messaging and increase knowledge about preschool and DPP. - Cultivate and inspire DPP champions.

-

Build communications capacity.

Integrate equity, diversity and inclusion insights into DPP’s communications.  Ms. Hubbard presented on brand shifts that have taken place and introduced the team’s New Brand Approach: The Power of Preschool.

- Using illustrative language like championing, advocating, strengthening, gives the impact and reach of DPP’s initiatives gravitas and energy.

- Speaks to the world of possibilities that preschool opens up for young students.

- Speaks to DPP’s role as a leader in rethinking and reimagining early education across all our initiatives.

The Board had a very robust conversation and appreciated the information on the transition of how the DPP brand is currently perceived to how we want our brand to be perceived going forward.

Suggestions were made by the Board to update aspects of the messaging, including having a larger focus on the quasigovernmental aspect of DPP (i.e. the DPP Board is mayorappointed).

COVID-19 Redshirt Pilot Executive Summary

COVID-19 Redshirt Pilot Executive Summary Mr. Miller and Dr. Mendoza presented the DPP COVID-19 Redshirt Policy Executive Summary, highlighting the following:  Current Policy: DPP-approved students in their last year of preschool before kindergarten are eligible for one school year [12 months] of tuition credit funding.  DPP data has revealed significant learning loss in early math skills and social-emotional development in kindergarten for students who experienced COVID-19 as preschoolers as compared to previous cohorts. This suggests that preschoolers who had fewer learning opportunities due to COVID-19, such as school closures, may not be kindergartenready by the end of their preschool year.  DPP has a key opportunity to support families with this next stage of the COVID-19 pandemic by offering tuition credit funding for a second preschool year for families who do not

Mr. Hochstadt motioned to approve the COVID Redshirt Pilot to fund up to 100 children/families for an additional year of preschool funding for the 2021-2022 school year; Ms. Brown seconded; All in favor, motion approved.

feel their child is ready to begin kindergarten in the fall of 2021.

The Denver Preschool Program staff is requesting approval to create a COVID-19 Redshirt Policy to support children who will spend an additional year in preschool before transitioning into kindergarten, as proposed above. If approved this will be implemented for the 2021-2022 program year and will expire on August 31, 2022.

President and CEO Report

President and CEO Report Ms. Holguín presented the President and CEO Report, highlighting the following:  We are in the process of hiring for the office manager position.  Ms. Braun will be back from maternity leave on July 7.  DPP is working on a “hybrid” schedule for staff’s return to the office.  The Annual Report is almost complete and we are working on scheduling a presentation for City Council.  CARES Act funding: DPP is working with the Office of Children’s Affairs, Mile High United Way and Denver’s Early Childhood Council to distribute $450k to community providers.  DPP is closely watching low enrollment numbers both in DPS and Community providers. Workforce is also a big concern with our community providers.

Community Updates

Community Updates Ms. Holguín and Board and Community Members presented Community Updates, highlighting the following:  DPS: Ms. Hopkins advised that DPS is working diligently on the low enrollment numbers. DPS is currently 20-25% below “normal” enrollment numbers.

- DPS is utilizing SchoolChoice as one of many tools to help address low enrollment.

- DPS is expecting a full recovery for the 2022-2023 school year.



 

DPS has 3 finalists for the vacant Superintendent position to be named in June.

DPP is considering ways to honor Dr. Rebecca Kantor: - Donating to the University of Colorado Denver Campus Scholarship Fund.

- Planting a Memorial Tree in Dr. Kantor’s honor.

- DPP could create a fund, grant or scholarship in Dr. Kantor’s name.

- After discussion, the Board agreed that they would like to create a DPP scholarship for teachers and a plaque that would be hung at the DPP office with the scholarship recipients names to the plaque each year.

Congratulations to Erin Brown for being named as Vice President of Community Investment & Impact at the Colorado Health Foundation Congratulations to Anna Jo Haynes for the Universal Preschool Bill being named after her.

Adjourn

I certify that the above minutes are correct and approved by the Board of Directors.

Amber Munck _________________________________ Münck, Amber, Secretary Amber Munck (Sep 30, 2021 15:45 MDT)

Ms. Haynes motioned to adjourn; Mr. Baker seconded; All in favor, motion to adjourn approved.

Board of Directors Meeting Minutes Date: June 15, 2021 (12:00 p.m. to 2:00 p.m.)

Location: Web-based video conference on Zoom Members in attendance: Mr. Michael Baker (Chair), Mr. Chris Daues (Treasurer), Ms. Amber Münck (Secretary), Ms. Anna Jo Haynes, Mr. Zach Hochstadt, Ms. Anne Rowe, Councilwoman Amanda Sandoval, Ms. Janice Sinden and Ms. Susan Steele Members not in attendance: Ms. Erin Brown, Ms. Samantha Jacobson and Dr. Lydia Prado (ViceChair), Staff in attendance: Ms. Michelle Blubaugh, Ms. Elsa Holguin, Dr. Marina M. Mendoza, Mr. Chris Miller and Ms. Tricia Nelson Guests: Ms. Amber Anderson, Ms. Priscilla Hopkins and Mr. Rob McDaniel Agenda Topic

Discussion

Action/Follow-Up/Decision

Call to Order and Welcome Consent Agenda

(For Approval)  May 18, 2021, Board Minutes  April 2021, Financial Statements  April 2021, Statement of Financial Position Ms. Sinden motioned to approve the consent agenda; Ms. Haynes seconded; All in favor, motion approved.

President and CEO Report

President and CEO Report Ms. Holguín presented President and CEO Report, highlighting the following:

  

Ms. Braun will be back from maternity leave in early July but has been working one day a week beginning in June.

DPP is working on a “hybrid” (work from home/return to office schedule) for staff to begin transitioning in July.

The new Colorado Department of Early Childhood Education will open in July 2021.

Preschool for 3s Update

Preschools for 3s Update Dr. Mendoza presented an update for the Preschools for 3s highlighting the following:  The Preschool for 3s operations and communications group decided it would be best to remove the June 11 and July 19 deadlines due to under enrollment.  Through 6/7/2021, the pilot has 38 Tier 1 families enrolled which is only 8% of the total Preschool for 3s capacity for Tier 1 families.  One of the lingering effects of the COVID-19 pandemic is low enrollment at preschool providers and we are continuing to see this trend for the 2021-2022 school year.  Historically we see our Tier 1 and Tier 2 families apply later in the summer or right at the start of their DPP year. Since our launch was in the spring, it may be that it is simply too early for us to expect the program’s enrollment to be filled.  Higher income families are accessing the landing page. This indicates that our outreach efforts need to target low-income families directly.

During a recent interview with Denver7, the reporter described DPP’s approach as “equity in action” because we are prioritizing and filling our spots with low-income families who otherwise would be left out of the program.

DPP Educator Stipend Collaboration

DPP Educator Stipend Collaboration Mr. Miller presented the DPP Educator Stipend Collaboration highlighting the following:  In March 2021, DPP’s Board approved the creation of a $300,000 Educator Stipend fund from the Community Provider Supports line item so that every DPP community

Ms. Haynes motioned to approve DPP Educator Stipend Collaboration; Ms. Sinden. seconded; All in favor, motion approved.

site preschool lead teacher, assistant teacher, director and assistant director would be eligible to receive some critical financial support.  DPP was approached by the Office of Children’s Affairs to receive $150,000 in CARES Act funding to support the provider community. DPP Saw this as an opportunity to expand the eligible staff members to receive stipends to include infant and toddler teachers, cooks, floating staff, and administrative staff.

The Denver Preschool Program staff is requesting that additional community provider staff members to also be eligible to receive DPP Educator Stipends through December 31, 2021 for review and approval.

ECCLA Contract Extension

ECCLA Contract Extension Request Mr. Miller presented ECCLA Contract Extension Request, highlighting the following:  DPP’s current agreement term with ECCLA runs through August 31, 2021. Based on the remaining budget available near the end of 2020 DPP released a spring 2021 scholarship application round and was able to award 16 new T.E.A.C.H. scholarship recipients.

The Denver Preschool Program staff is requesting to extend the agreement end date for ECCLA from August 31, 2021 to December 31, 2021,

QI RFP Update

QI RFP Update Mr. Miller presented 2020-2021 QI Framework Recommendations highlighting the following:  The term of the RFP contract is for a period commencing 9/1/2021 and ending 8/31/2024 (three DPP program years).

After the initial term, DPP and the contractor may mutually agree to extend the contract for up to two additional one-year terms.  The estimated annual budgets for all QI Projects are listed in the RFP. The scope of work may expand or reduce based on

Ms. Steele motioned to approve the ECCLA Contract Extension; Mr. Daues seconded; All in favor, motion approved.



available revenue, programmatic changes and the needs of DPP. DPP reserves the right to award this RFP in part, to multiple contractors if it is determined to be in the best interest of DPP. DPP also reserves the right to cancel the RFP at any time without penalty.

2021-2022 Quality Improvement Framework

2021-2022 Quality Improvement Framework Mr. Miller presented the 2021-2022 Quality Improvement Framework highlighting the following:  Framework Preparation: The successful contractor(s) will describe in detail the competencies, approaches and strategies for the following tasks: - Project I: EC Education Coaching - Project II: Quality Improvement Resource Administration - Project III: Professional Development Training Administration - Project IV: Business Supports/Executive Coaching for Preschool Administrators - Project V: Early Childhood Education College Scholarship Management - Project VI: Child Development Associate Credential Training  Based on positive feedback from providers on the 2020-2021 Strengthening Grants, the DPP QI Committee is recommending the need for creative initiatives to support the workforce.  If funding is available then DPP should consider continuing funding resources such as Strengthening Grants and Educator Stipends beyond 2021.

The Denver Preschool Program staff is presenting the 2021-2022 Quality Improvement Framework Priority Recommendations as outlined.

Community Updates

Community Updates

Ms. Münck motioned to approve the 20212022 Quality Improvement Framework; Ms. Haynes seconded; All in favor, motion approved.

Board and Community Members presented Community Updates, highlighting the following:  DPP is closely following the work being done in regards to the creation of the new Colorado Early Childhood Education Department approved by the Governor. The goal is to have the department open by June 2022.  DPS has a new superintendent and we are inviting him to the August or September DPP Board of Director meetings.

Adjourn

I certify that the above minutes are correct and approved by the Board of Directors.

Amber Munck _________________________________ Münck, Amber, Secretary Amber Munck (Sep 30, 2021 15:45 MDT)

Mr. Hochstadt motioned to adjourn; Ms. Haynes seconded; All in favor, motion to adjourn approved.

Board of Directors Meeting Minutes Date: August 17, 2021 (12:00 p.m. to 2:00 p.m.)

Location: 305 Park Ave West and Web-based video conference on Zoom Members in attendance: Mr. Michael Baker (Chair), Mr. Chris Daues (Treasurer),) Ms. Erin Brown, Ms. Anna Jo Haynes, Mr. Zach Hochstadt and Ms. Susan Steele Board Members virtually in attendance: Ms. Amber Münck (Secretary), Ms. Anne Rowe, Councilwoman Amanda Sandoval and Ms. Janice Sinden Members not in attendance: Dr. Lydia Prado (Vice-Chair) and Ms. Samantha Jacobson Staff in attendance: Ms. Ellen Braun, Ms. Elsa Holguín, Dr. Marina M. Mendoza and Ms. Tricia Nelson Guests: Ms. Priscilla Hopkins, Dr. Alex Marrero and Mr. Rob McDaniel Staff virtually in attendance: Ms. Michelle Blubaugh and Mr. Chris Miller Agenda Topic

Discussion

Action/Follow-Up/Decision

Call to Order and Welcome Denver Public Schools Super Intendent Consent Agenda

Denver Public Schools Dr. Marrero, the new Superintendent of Denver Public Schools was introduced to the Board and gave an update on DPS’s highest priorities for the near future.

(For Approval)  June 15, 2021, Board Minutes  May 2021, Financial Statements  June 2021 Financial Statements  July 2021 Statement of Financial Position  2021-2022 Quality Assurance Contract Extension



2021 Mission Spark Contract Amendment

Ms. Haynes motioned to approve the consent agenda; Ms. Brown seconded; All in favor, motion approved.

President and CEO Report

President and CEO Report Ms. Holguín presented President and CEO Report, highlighting the following:  Vaccine Mandate: The City of Denver has issued a requirement for Board Members to verify their vaccination status to the city’s Office of Human Resources by September 30, 2021. DPP will send additional information on the process once the city has notified us of the procedure for Board members.  Equity Transition: DPP has chosen to shift its Equity, Diversity and Inclusion vendor. At this time, Mission Spark will help facilitate the project. DPP anticipates additional contractors to lend their expertise in this process.

Dr. Marina Mendoza Send Off

Dr. Marina Mendoza Send Off Ms. Holguín announced that Dr. Mendoza’s last day with DPP is August 20, 2021. De. Mendoza will be greatly missed and the staff, board and guests acknowledged her achievements and contributions to DPP.

DPP Scholarship Reauthorization

DPP Scholarship Reauthorization Dr. Mendoza presented the DPP Scholarship reauthorization proposal, highlighting the following:  DPP staff is requesting approval from the Board of Directors to reauthorize the DPP Scholarship Pilot Program for the third year.  DPP staff is requesting approval to use our learnings from the DPP Scholarship Pilot to change our policy so that

Mr. Hochstadt motioned to approve authorization of a 3rd year of the DPP Scholarship program with the opportunity to implement the proposed key updates as outlined in the Board packet, Ms. Haynes seconded; All in favor, motion approved.

providers can use a cost of care estimate or a published tuition rate (whichever is higher of the two) as the threshold for the total amount that providers can receive from all funding sources.

Ms. Steele motioned to approve the Cost of Care Policy as defined on page 27 of the Board packet, Mr. Daues seconded; All in favor, motion approved.

Preschool for 3s Update

Preschool for 3s Update Mr. McDaniel presented Preschool for 3s update highlighting:  If the current trends that we are seeing continue, there is sufficient funding for more than two times the current enrollment while staying within the $2.5M budget.

2021-2022 Quality Improvement Contracts

2021-2022 Quality Improvement Contracts Mr. Miller presented the 2021-2022 Quality Improvement Contracts highlighting the following:  Clayton Early Learning: DPP is requesting a 2-year contract term with three potential 1-year extensions. The not-toexceed budget request for the first year is $693,741.  Denver’s Early Childhood Council: DPP is requesting a 2year contract term with three potential 1-year extensions.

The not-to-exceed budget request for the first year is $663,945.  Mile High Early Learning: DPP is requesting a 3-year contract term with two potential 1-year extensions.  Early Childhood Council Leadership Alliance (ECCLA): DPP is requesting a 3-year contract term with two potential 1-year extensions. The not-to-exceed budget request for the first year is $125,000.

The Denver Preschool Program staff is presenting the Quality Improvement Contract not-to-exceed budget amounts for Denver’s Early Childhood Council, Clayton Early Learning, Mile High Early Learning and ECCLA.

Ms. Brown motioned to approve the 20212022 Quality Improvement Contracts as outlined in the Board packet; Ms. Steele seconded; All in favor, motion approved.

2021-2022 Evaluation Contracts

2021-2022 Evaluation Contracts Dr. Mendoza presented the 2021-2022 Evaluation contracts highlighting the following:

Ms. Haynes motioned to approve the extension for the Butler Institute for Families contract as outlined in the Board





Community Updates

Butler Institute for Families: The DPP staff requests an amount, not-to-exceed of $311,650 for the term outlined in the proposal. The increase in budget is primarily driven by the fact that the level the operations evaluation is returning back to pre-pandemic levels and includes the evaluation of the several pilots that have been started (e.g., Preschool for 3s and Bonus Preschool).

National Opinion Research Center (NORC): The DPP staff requests an amount, not-to-exceed of $156,184 for the Extended Term outlined above. The increase in amounts is primarily driven by receiving more income data from DPS as well as consulting time to help DPP understand whether alternative investments in early childhood education (mobile preschool and home visiting programs) have an impact on child long-term outcomes.

Mr. Hochstadt motioned to approve an extension for the National Opinion Research Center (NORC) contract; Mr. Daues seconded; All in favor, motion approved.

Community Updates Board and Community Members presented Community Updates, highlighting the following:  Ms. Hopkins informed the Board that DPS is just under 90 percent in enrollment and they are expecting those numbers to increase in the next couple of weeks.

Adjourn

I certify that the above minutes are correct and approved by the Board of Directors.

Amber Munck _________________________________ Münck, Amber, Secretary Amber Munck (Sep 30, 2021 15:45 MDT)

packet; Ms. Brown seconded; All in favor, motion approved.

Ms. Brown motioned to adjourn; Ms. Haynes seconded; All in favor, motion to adjourn approved.

2021 Signed_Executed Minutes Final Audit Report Created:

2021-09-28

By:

Michelle Blubaugh (michelle@dpp.org)

Status:

Signed

Transaction ID:

CBJCHBCAABAADSSrMqHeS1m1RRFp_pnGz_v1v31B0525

"2021 Signed_Executed Minutes" History Document created by Michelle Blubaugh (michelle@dpp.org) 2021-09-28 - 3:46:22 PM GMT- IP address: 174.108.230.42

Document emailed to Amber Munck (amber.munck@gmail.com) for signature 2021-09-28 - 3:50:41 PM GMT

Email viewed by Amber Munck (amber.munck@gmail.com) 2021-09-28 - 3:58:47 PM GMT- IP address: 71.33.147.32

Document e-signed by Amber Munck (amber.munck@gmail.com) Signature Date: 2021-09-30 - 9:45:08 PM GMT - Time Source: server- IP address: 71.33.147.32

Agreement completed.

2021-09-30 - 9:45:08 PM GMT

2021-09-30

Board of Directors Meeting Minutes Date: April 20, 2021 (12:00 p.m. to 2:00 p.m.)

Location: Web-based video conference on Zoom Members in attendance: Mr. Michael Baker (Chair), Mr. Chris Daues (Treasurer), Ms. Amber Münck (Secretary), Ms. Erin Brown, Ms. Anna Jo Haynes, Mr. Zach Hochstadt, Ms. Samantha, Jacobson, Ms. Anne Rowe, Councilwoman Amanda Sandoval, Ms. Janice Sinden and Ms. Susan Steele Members not in attendance: Dr. Rebecca Kantor and Dr. Lydia Prado (Vice-Chair) Staff in attendance: Ms. Elsa Holguin, Dr. Marina M. Mendoza, Mr. Chris Miller, Ms. Tricia Nelson and Ms. Michelle Blubaugh Guests: Ms. Amber Anderson, Ms. Valerie Gonzales, Mr. Bill Jaeger, Dr. Vi-Nhuan Le, Mr. Rob McDaniel, Ms. Bridgitt Mitchell, Ms. Kara Penn, Dr. Diana Schaack, Dr. Amy Roberts, Ms. Ann Wacker and Ms. Jane Walsh Agenda Topic

Discussion

Action/Follow-Up/Decision

Call to Order and Welcome Consent Agenda

(For Approval)  March 16, 2021 Board Minutes  February 2021, Financial Statements  March 2021, Statement of Financial Position Mr. Hochstadt motioned to approve the consent agenda; Ms. Sinden seconded; All in favor, motion approved.

President & CEO Report

President and CEO Report

Ms. Holguín presented President and CEO report, highlighting the following:  Internal Updates: o Ms. Penn is developing plans to support DPP in Ellen’s absence. Ms. Sharon Otto will be helping by presenting the financial updates in Finance and Governance. o The DPP staff continues working remotely and it is working extremely well. o DPP has opportunities for additional sources of revenue: 1. DPP is expecting a positive reconciliation from the City for 2020.

2. DPP is in the process of requesting $600K in unpaid revenue owed to DPP from previous years allocations 3. DPP is expecting positive reconciliation for 2021 allocations due to a faster recovery from the pandemic. o DPP providers continue to struggle with finances and low enrollment numbers. o There is a growing concern in the community that children are not kindergarten ready. o The final JEDI training is scheduled on 4/26/2021. DPP will be forming committees for implementation of the JEDI work and an external equity survey  External Updates: o Ms. Holguín continues to be heavily involved in UPK outside of DPP. o The ECE community is very excited about the State Level Department of Early Childhood position coming to Colorado.

Ms. Steele inquired if DPP has the bandwidth to address on all of the upcoming changes with Ms. Braun being out and additional work coming down the pipe.

Ms. Holguín advised that DPP plans to utilize some of the additional funds to hire new staff to support this expansion.

3-Year-Old Update

3-Year-Old Update Dr. Mendoza presented a 3-Year-Old update, highlighting the following:



The pilot program and the corresponding website landing page to determine a family’s eligibility will launch on May 5. The program will be accepting applications for 3-year-olds through June 11 for the fall school year. The program will prioritize Tier 1 families.  Families that are waitlisted and/or not accepted into the pilot program will be notified by June 21.

Ms. Sinden expressed her excitement for the pilot and inquired if we have a PR strategy around this especially with reauthorization on the horizon.

Ms. Nelson advised that we do have a PR strategy in place, which includes a press release, News Bites, and communications through our partners and families.

Strategic Plan Refresh

Strategic Plan Refresh Ms. Penn presented Strategic Plan Refresh, highlighting the following:  The goal is having the language to remain consistent with the current 2017-2021 plan and then bridging it to the new plan.  Connecting the learnings from the JEDI training is critical to the plan refresh.  The current strategic plan and the refresh will both have 6 strategic goals, some of which have been reworded and/or reordered.

Ms. Sinden felt that the conciseness in the plan refresh helps to clarify and makes it easier for the Board to share as ambassadors.

Mr. Hochstadt asked what steps we are taking to make sure that we continue to use it as our guide on not just “place it on the shelf”?

Ms. Penn suggested that we create a dashboard in order to keep track of our progress and our pilots and report back on findings to ensure that we continue to align with the Strategic Plan.

This can be monitored with quarterly milestones to report to the Board, making changes to milestones when needed and allowing ourselves more time to reach goals when applicable.

Ms. Haynes motioned to approve the Strategic Plan Refresh; Ms. Jacobson seconded; All in favor, motion approved.

Community Provider

Community Provider Funding Request - II Mr. Miller presented Community Provider Funding Request - II, highlighting the following:

Ms. Sinden motioned to approve the Community Provider Funding Request II for



Funding Request - II

DPP staff has identified three funding priority areas that will help outline the funding requests through August 2021: 1. Immediate support to maintain operations and viability 2. Sustaining operations and access for preschool 3. Recovery as the pandemic eases its impact on the community  Utilizing external feedback from providers and the Quality Initiatives Committee, DPP staff has identified continued financial support to help overcome anticipated reduced student enrollment through the summer months as the most critical resource needed at this time.

The Community Provider Supports Funding Request #2 would come from the Community Provider Support line item in the approved 2021 budget and would include Family Summer Scholarships, Professional Development Educator Scholarships, Summer Provider Strengthening Grants and New Educator Stipends.

Evaluation Presentations

Evaluation Presentations Dr. Amy Roberts, Director of Early Childhood Initiatives at Butler Institutes for Families and Dr. Vi-Nhuan Le, Senior Research Scientist at NORC, presented evaluation results from their perspective agencies, highlighting the following:  Butler Institute for Families – University of Denver  o Ms. Wacker presented the findings of the Operations Evaluations, including to what extent DPP’s services for families and providers support children’s access to quality preschool  o Dr. Roberts presented the findings of the Operations Evaluation as it related to providers, including their experiences during COVID of a decrease in enrollment and an increase in experiencing depressive symptoms  National Opinion Research Center – University of Chicago  o Dr. Le’s performed a COVID Analysis that looked at the following: How does the kindergarten readiness of the COVID-affected DPP cohort compare to the previous DPP cohorts?

$423,000; Mr. Daues seconded; All in favor, motion approved.

o o

Universal Preschool Update

The categories they examined were working memory, social skills, cognitive, learning loss, statistical significance and effective sizes. This analysis is the first known study in the nation to: - Evaluate the effects of the pandemic on children who were in preschool when the pandemic started. - Examine young children’s math skills development during the pandemic. - Assess the executive functioning and social skills using a before-and-after pandemic design.

Universal Preschool Update Mr. Bill Jaeger, Vice President at the Colorado Children’s Campaign, presented Universal Preschool updates, highlighting the following:  A series of seven Early Milestones briefs explore key universal topics and summaries input from stakeholders across the state.  Colorado has consistency led the nation in striving to provide responsive, innovative early childhood services.  Colorado is in the process of creating a bill that will require a community-informed process to unify early childhood care and learning services into a new state department focused on early childhood.  The goal will be to improve outcomes for all children in the education system, support working families with access to voluntary, increase high-quality early care and learning, expand access to enriching early childhood experiences and implement universal preschool by unifying the state’s fragmented early care learning system.

Adjourn

I certify that the above minutes are correct and approved by the Board of Directors.

Amber Munck _________________________________ Münck, Amber, Secretary Amber Munck (Sep 30, 2021 15:45 MDT)

Ms. Haynes motioned to adjourn; Mr. Daues seconded; All in favor, motion to adjourn approved.

Board of Directors Meeting Minutes Date: May 18, 2021 (12:00 p.m. to 2:00 p.m.)

Location: Web-based video conference on Zoom Members in attendance: Mr. Michael Baker (Chair), Mr. Chris Daues (Treasurer), Ms. Amber Münck (Secretary), Ms. Erin Brown, Ms. Anna Jo Haynes, Mr. Zach Hochstadt, Ms. Samantha Jacobson, Councilwoman Amanda Sandoval, Ms. Janice Sinden and Ms. Susan Steele Members not in attendance: Dr. Lydia Prado (Vice-Chair) and Ms. Anne Rowe Staff in attendance: Ms. Michelle Blubaugh, Ms. Elsa Holguin, Dr. Marina M. Mendoza, Mr. Chris Miller and Ms. Tricia Nelson Guests: Ms. Julie Malmberg Grawe, Ms. Sarah Hubbard, Ms. Priscilla Hopkins. Mr. Rob McDaniel, Ms. Kara Penn, Ms. Jaylah Short and Ms. Jessica Short Agenda Topic

Discussion

Action/Follow-Up/Decision

Call to Order and Welcome Consent Agenda

(For Approval)  April 20, 2021, Board Minutes  March 2021, Financial Statements  April 2021, Statement of Financial Position  Parent Possible Executive Summary Ms. Sinden motioned to approve the consent agenda; Ms. Haynes seconded; All in favor, motion approved.

Congratulations to Jaylah Short

Congratulations to Jaylah Short

Ms. Holguín introduced Ms. Jaylah Short and her mother Jessica Short to the Board. Ms. Short is a Denver Preschool Program student from DPP’s 1st cohort that is graduating from high school this June.

Ms. Short will be attending Morgan State University in Baltimore this fall. Ms. Short will be pursuing a degree in Hospitality Management with the long term goal of owing her own restaurant. Ms. Short has been and will continue to be a volunteer at the Denver Preschool Program.

Communications Presentation

Communications Presentation Ms. Nelson introduced Ms. Julie Malmberg Grawe, Founder and Chief Strategist at Write on Red, and Ms. Sarah Hubbard, Founder and Marketing Director at Good and Partners for the Communications Presentation, which highlighted the following:  Ms Grawe reviewed the communications team’s Strategic Initiatives that have been completed between December 2020 – May 2021 which included: - Developed comprehensive communications plan and digital strategy.

- Approved a new brand approach and messaging framework.

- Used new brand elements to create the primary brand and messaging for Preschools for 3s.

- Implemented social media strategy, 3-month editorial calendar, and regular posting.  The Communications team has defined DPP’s “High Priority Audiences: - Audience 1: Parents/Guardians - Audience 2: Community –Based and Family Childcare Home Providers (non-DPS) - Audience 3: DPS Providers - Audience 4: Policy Powerbrokers  The Communications team laid out the Communications Plan Goals: - Clarify messaging and increase knowledge about preschool and DPP. - Cultivate and inspire DPP champions.

-

Build communications capacity.

Integrate equity, diversity and inclusion insights into DPP’s communications.  Ms. Hubbard presented on brand shifts that have taken place and introduced the team’s New Brand Approach: The Power of Preschool.

- Using illustrative language like championing, advocating, strengthening, gives the impact and reach of DPP’s initiatives gravitas and energy.

- Speaks to the world of possibilities that preschool opens up for young students.

- Speaks to DPP’s role as a leader in rethinking and reimagining early education across all our initiatives.

The Board had a very robust conversation and appreciated the information on the transition of how the DPP brand is currently perceived to how we want our brand to be perceived going forward.

Suggestions were made by the Board to update aspects of the messaging, including having a larger focus on the quasigovernmental aspect of DPP (i.e. the DPP Board is mayorappointed).

COVID-19 Redshirt Pilot Executive Summary

COVID-19 Redshirt Pilot Executive Summary Mr. Miller and Dr. Mendoza presented the DPP COVID-19 Redshirt Policy Executive Summary, highlighting the following:  Current Policy: DPP-approved students in their last year of preschool before kindergarten are eligible for one school year [12 months] of tuition credit funding.  DPP data has revealed significant learning loss in early math skills and social-emotional development in kindergarten for students who experienced COVID-19 as preschoolers as compared to previous cohorts. This suggests that preschoolers who had fewer learning opportunities due to COVID-19, such as school closures, may not be kindergartenready by the end of their preschool year.  DPP has a key opportunity to support families with this next stage of the COVID-19 pandemic by offering tuition credit funding for a second preschool year for families who do not

Mr. Hochstadt motioned to approve the COVID Redshirt Pilot to fund up to 100 children/families for an additional year of preschool funding for the 2021-2022 school year; Ms. Brown seconded; All in favor, motion approved.

feel their child is ready to begin kindergarten in the fall of 2021.

The Denver Preschool Program staff is requesting approval to create a COVID-19 Redshirt Policy to support children who will spend an additional year in preschool before transitioning into kindergarten, as proposed above. If approved this will be implemented for the 2021-2022 program year and will expire on August 31, 2022.

President and CEO Report

President and CEO Report Ms. Holguín presented the President and CEO Report, highlighting the following:  We are in the process of hiring for the office manager position.  Ms. Braun will be back from maternity leave on July 7.  DPP is working on a “hybrid” schedule for staff’s return to the office.  The Annual Report is almost complete and we are working on scheduling a presentation for City Council.  CARES Act funding: DPP is working with the Office of Children’s Affairs, Mile High United Way and Denver’s Early Childhood Council to distribute $450k to community providers.  DPP is closely watching low enrollment numbers both in DPS and Community providers. Workforce is also a big concern with our community providers.

Community Updates

Community Updates Ms. Holguín and Board and Community Members presented Community Updates, highlighting the following:  DPS: Ms. Hopkins advised that DPS is working diligently on the low enrollment numbers. DPS is currently 20-25% below “normal” enrollment numbers.

- DPS is utilizing SchoolChoice as one of many tools to help address low enrollment.

- DPS is expecting a full recovery for the 2022-2023 school year.



 

DPS has 3 finalists for the vacant Superintendent position to be named in June.

DPP is considering ways to honor Dr. Rebecca Kantor: - Donating to the University of Colorado Denver Campus Scholarship Fund.

- Planting a Memorial Tree in Dr. Kantor’s honor.

- DPP could create a fund, grant or scholarship in Dr. Kantor’s name.

- After discussion, the Board agreed that they would like to create a DPP scholarship for teachers and a plaque that would be hung at the DPP office with the scholarship recipients names to the plaque each year.

Congratulations to Erin Brown for being named as Vice President of Community Investment & Impact at the Colorado Health Foundation Congratulations to Anna Jo Haynes for the Universal Preschool Bill being named after her.

Adjourn

I certify that the above minutes are correct and approved by the Board of Directors.

Amber Munck _________________________________ Münck, Amber, Secretary Amber Munck (Sep 30, 2021 15:45 MDT)

Ms. Haynes motioned to adjourn; Mr. Baker seconded; All in favor, motion to adjourn approved.

Board of Directors Meeting Minutes Date: June 15, 2021 (12:00 p.m. to 2:00 p.m.)

Location: Web-based video conference on Zoom Members in attendance: Mr. Michael Baker (Chair), Mr. Chris Daues (Treasurer), Ms. Amber Münck (Secretary), Ms. Anna Jo Haynes, Mr. Zach Hochstadt, Ms. Anne Rowe, Councilwoman Amanda Sandoval, Ms. Janice Sinden and Ms. Susan Steele Members not in attendance: Ms. Erin Brown, Ms. Samantha Jacobson and Dr. Lydia Prado (ViceChair), Staff in attendance: Ms. Michelle Blubaugh, Ms. Elsa Holguin, Dr. Marina M. Mendoza, Mr. Chris Miller and Ms. Tricia Nelson Guests: Ms. Amber Anderson, Ms. Priscilla Hopkins and Mr. Rob McDaniel Agenda Topic

Discussion

Action/Follow-Up/Decision

Call to Order and Welcome Consent Agenda

(For Approval)  May 18, 2021, Board Minutes  April 2021, Financial Statements  April 2021, Statement of Financial Position Ms. Sinden motioned to approve the consent agenda; Ms. Haynes seconded; All in favor, motion approved.

President and CEO Report

President and CEO Report Ms. Holguín presented President and CEO Report, highlighting the following:

  

Ms. Braun will be back from maternity leave in early July but has been working one day a week beginning in June.

DPP is working on a “hybrid” (work from home/return to office schedule) for staff to begin transitioning in July.

The new Colorado Department of Early Childhood Education will open in July 2021.

Preschool for 3s Update

Preschools for 3s Update Dr. Mendoza presented an update for the Preschools for 3s highlighting the following:  The Preschool for 3s operations and communications group decided it would be best to remove the June 11 and July 19 deadlines due to under enrollment.  Through 6/7/2021, the pilot has 38 Tier 1 families enrolled which is only 8% of the total Preschool for 3s capacity for Tier 1 families.  One of the lingering effects of the COVID-19 pandemic is low enrollment at preschool providers and we are continuing to see this trend for the 2021-2022 school year.  Historically we see our Tier 1 and Tier 2 families apply later in the summer or right at the start of their DPP year. Since our launch was in the spring, it may be that it is simply too early for us to expect the program’s enrollment to be filled.  Higher income families are accessing the landing page. This indicates that our outreach efforts need to target low-income families directly.

During a recent interview with Denver7, the reporter described DPP’s approach as “equity in action” because we are prioritizing and filling our spots with low-income families who otherwise would be left out of the program.

DPP Educator Stipend Collaboration

DPP Educator Stipend Collaboration Mr. Miller presented the DPP Educator Stipend Collaboration highlighting the following:  In March 2021, DPP’s Board approved the creation of a $300,000 Educator Stipend fund from the Community Provider Supports line item so that every DPP community

Ms. Haynes motioned to approve DPP Educator Stipend Collaboration; Ms. Sinden. seconded; All in favor, motion approved.

site preschool lead teacher, assistant teacher, director and assistant director would be eligible to receive some critical financial support.  DPP was approached by the Office of Children’s Affairs to receive $150,000 in CARES Act funding to support the provider community. DPP Saw this as an opportunity to expand the eligible staff members to receive stipends to include infant and toddler teachers, cooks, floating staff, and administrative staff.

The Denver Preschool Program staff is requesting that additional community provider staff members to also be eligible to receive DPP Educator Stipends through December 31, 2021 for review and approval.

ECCLA Contract Extension

ECCLA Contract Extension Request Mr. Miller presented ECCLA Contract Extension Request, highlighting the following:  DPP’s current agreement term with ECCLA runs through August 31, 2021. Based on the remaining budget available near the end of 2020 DPP released a spring 2021 scholarship application round and was able to award 16 new T.E.A.C.H. scholarship recipients.

The Denver Preschool Program staff is requesting to extend the agreement end date for ECCLA from August 31, 2021 to December 31, 2021,

QI RFP Update

QI RFP Update Mr. Miller presented 2020-2021 QI Framework Recommendations highlighting the following:  The term of the RFP contract is for a period commencing 9/1/2021 and ending 8/31/2024 (three DPP program years).

After the initial term, DPP and the contractor may mutually agree to extend the contract for up to two additional one-year terms.  The estimated annual budgets for all QI Projects are listed in the RFP. The scope of work may expand or reduce based on

Ms. Steele motioned to approve the ECCLA Contract Extension; Mr. Daues seconded; All in favor, motion approved.



available revenue, programmatic changes and the needs of DPP. DPP reserves the right to award this RFP in part, to multiple contractors if it is determined to be in the best interest of DPP. DPP also reserves the right to cancel the RFP at any time without penalty.

2021-2022 Quality Improvement Framework

2021-2022 Quality Improvement Framework Mr. Miller presented the 2021-2022 Quality Improvement Framework highlighting the following:  Framework Preparation: The successful contractor(s) will describe in detail the competencies, approaches and strategies for the following tasks: - Project I: EC Education Coaching - Project II: Quality Improvement Resource Administration - Project III: Professional Development Training Administration - Project IV: Business Supports/Executive Coaching for Preschool Administrators - Project V: Early Childhood Education College Scholarship Management - Project VI: Child Development Associate Credential Training  Based on positive feedback from providers on the 2020-2021 Strengthening Grants, the DPP QI Committee is recommending the need for creative initiatives to support the workforce.  If funding is available then DPP should consider continuing funding resources such as Strengthening Grants and Educator Stipends beyond 2021.

The Denver Preschool Program staff is presenting the 2021-2022 Quality Improvement Framework Priority Recommendations as outlined.

Community Updates

Community Updates

Ms. Münck motioned to approve the 20212022 Quality Improvement Framework; Ms. Haynes seconded; All in favor, motion approved.

Board and Community Members presented Community Updates, highlighting the following:  DPP is closely following the work being done in regards to the creation of the new Colorado Early Childhood Education Department approved by the Governor. The goal is to have the department open by June 2022.  DPS has a new superintendent and we are inviting him to the August or September DPP Board of Director meetings.

Adjourn

I certify that the above minutes are correct and approved by the Board of Directors.

Amber Munck _________________________________ Münck, Amber, Secretary Amber Munck (Sep 30, 2021 15:45 MDT)

Mr. Hochstadt motioned to adjourn; Ms. Haynes seconded; All in favor, motion to adjourn approved.

Board of Directors Meeting Minutes Date: August 17, 2021 (12:00 p.m. to 2:00 p.m.)

Location: 305 Park Ave West and Web-based video conference on Zoom Members in attendance: Mr. Michael Baker (Chair), Mr. Chris Daues (Treasurer),) Ms. Erin Brown, Ms. Anna Jo Haynes, Mr. Zach Hochstadt and Ms. Susan Steele Board Members virtually in attendance: Ms. Amber Münck (Secretary), Ms. Anne Rowe, Councilwoman Amanda Sandoval and Ms. Janice Sinden Members not in attendance: Dr. Lydia Prado (Vice-Chair) and Ms. Samantha Jacobson Staff in attendance: Ms. Ellen Braun, Ms. Elsa Holguín, Dr. Marina M. Mendoza and Ms. Tricia Nelson Guests: Ms. Priscilla Hopkins, Dr. Alex Marrero and Mr. Rob McDaniel Staff virtually in attendance: Ms. Michelle Blubaugh and Mr. Chris Miller Agenda Topic

Discussion

Action/Follow-Up/Decision

Call to Order and Welcome Denver Public Schools Super Intendent Consent Agenda

Denver Public Schools Dr. Marrero, the new Superintendent of Denver Public Schools was introduced to the Board and gave an update on DPS’s highest priorities for the near future.

(For Approval)  June 15, 2021, Board Minutes  May 2021, Financial Statements  June 2021 Financial Statements  July 2021 Statement of Financial Position  2021-2022 Quality Assurance Contract Extension



2021 Mission Spark Contract Amendment

Ms. Haynes motioned to approve the consent agenda; Ms. Brown seconded; All in favor, motion approved.

President and CEO Report

President and CEO Report Ms. Holguín presented President and CEO Report, highlighting the following:  Vaccine Mandate: The City of Denver has issued a requirement for Board Members to verify their vaccination status to the city’s Office of Human Resources by September 30, 2021. DPP will send additional information on the process once the city has notified us of the procedure for Board members.  Equity Transition: DPP has chosen to shift its Equity, Diversity and Inclusion vendor. At this time, Mission Spark will help facilitate the project. DPP anticipates additional contractors to lend their expertise in this process.

Dr. Marina Mendoza Send Off

Dr. Marina Mendoza Send Off Ms. Holguín announced that Dr. Mendoza’s last day with DPP is August 20, 2021. De. Mendoza will be greatly missed and the staff, board and guests acknowledged her achievements and contributions to DPP.

DPP Scholarship Reauthorization

DPP Scholarship Reauthorization Dr. Mendoza presented the DPP Scholarship reauthorization proposal, highlighting the following:  DPP staff is requesting approval from the Board of Directors to reauthorize the DPP Scholarship Pilot Program for the third year.  DPP staff is requesting approval to use our learnings from the DPP Scholarship Pilot to change our policy so that

Mr. Hochstadt motioned to approve authorization of a 3rd year of the DPP Scholarship program with the opportunity to implement the proposed key updates as outlined in the Board packet, Ms. Haynes seconded; All in favor, motion approved.

providers can use a cost of care estimate or a published tuition rate (whichever is higher of the two) as the threshold for the total amount that providers can receive from all funding sources.

Ms. Steele motioned to approve the Cost of Care Policy as defined on page 27 of the Board packet, Mr. Daues seconded; All in favor, motion approved.

Preschool for 3s Update

Preschool for 3s Update Mr. McDaniel presented Preschool for 3s update highlighting:  If the current trends that we are seeing continue, there is sufficient funding for more than two times the current enrollment while staying within the $2.5M budget.

2021-2022 Quality Improvement Contracts

2021-2022 Quality Improvement Contracts Mr. Miller presented the 2021-2022 Quality Improvement Contracts highlighting the following:  Clayton Early Learning: DPP is requesting a 2-year contract term with three potential 1-year extensions. The not-toexceed budget request for the first year is $693,741.  Denver’s Early Childhood Council: DPP is requesting a 2year contract term with three potential 1-year extensions.

The not-to-exceed budget request for the first year is $663,945.  Mile High Early Learning: DPP is requesting a 3-year contract term with two potential 1-year extensions.  Early Childhood Council Leadership Alliance (ECCLA): DPP is requesting a 3-year contract term with two potential 1-year extensions. The not-to-exceed budget request for the first year is $125,000.

The Denver Preschool Program staff is presenting the Quality Improvement Contract not-to-exceed budget amounts for Denver’s Early Childhood Council, Clayton Early Learning, Mile High Early Learning and ECCLA.

Ms. Brown motioned to approve the 20212022 Quality Improvement Contracts as outlined in the Board packet; Ms. Steele seconded; All in favor, motion approved.

2021-2022 Evaluation Contracts

2021-2022 Evaluation Contracts Dr. Mendoza presented the 2021-2022 Evaluation contracts highlighting the following:

Ms. Haynes motioned to approve the extension for the Butler Institute for Families contract as outlined in the Board





Community Updates

Butler Institute for Families: The DPP staff requests an amount, not-to-exceed of $311,650 for the term outlined in the proposal. The increase in budget is primarily driven by the fact that the level the operations evaluation is returning back to pre-pandemic levels and includes the evaluation of the several pilots that have been started (e.g., Preschool for 3s and Bonus Preschool).

National Opinion Research Center (NORC): The DPP staff requests an amount, not-to-exceed of $156,184 for the Extended Term outlined above. The increase in amounts is primarily driven by receiving more income data from DPS as well as consulting time to help DPP understand whether alternative investments in early childhood education (mobile preschool and home visiting programs) have an impact on child long-term outcomes.

Mr. Hochstadt motioned to approve an extension for the National Opinion Research Center (NORC) contract; Mr. Daues seconded; All in favor, motion approved.

Community Updates Board and Community Members presented Community Updates, highlighting the following:  Ms. Hopkins informed the Board that DPS is just under 90 percent in enrollment and they are expecting those numbers to increase in the next couple of weeks.

Adjourn

I certify that the above minutes are correct and approved by the Board of Directors.

Amber Munck _________________________________ Münck, Amber, Secretary Amber Munck (Sep 30, 2021 15:45 MDT)

packet; Ms. Brown seconded; All in favor, motion approved.

Ms. Brown motioned to adjourn; Ms. Haynes seconded; All in favor, motion to adjourn approved.

2021 Signed_Executed Minutes Final Audit Report Created:

2021-09-28

By:

Michelle Blubaugh (michelle@dpp.org)

Status:

Signed

Transaction ID:

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"2021 Signed_Executed Minutes" History Document created by Michelle Blubaugh (michelle@dpp.org) 2021-09-28 - 3:46:22 PM GMT- IP address: 174.108.230.42

Document emailed to Amber Munck (amber.munck@gmail.com) for signature 2021-09-28 - 3:50:41 PM GMT

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Agreement completed.

2021-09-30 - 9:45:08 PM GMT

2021-09-30

Board of Directors Meeting Minutes Date: September 21, 2021 (12:00 p.m. to 2:00 p.m.)

Location: Web-based video conference on Zoom Members in attendance: Dr. Lydia Prado (Vice-Chair), Mr. Chris Daues (Treasurer), Ms. Amber Münck (Secretary), Ms. Erin Brown, Ms. Anna Jo Haynes, Mr. Zach Hochstadt, Ms. Samantha Jacobson, Ms. Anne Rowe and Ms. Janice Sinden Members not in attendance: Mr. Michael Baker (Chair), Councilwoman Amanda Sandoval and Ms. Susan Steele Staff in attendance: Ms. Michelle Blubaugh, Ms. Ellen Braun, Ms. Elsa Holguin, Mr. Chris Miller and Ms. Tricia Nelson Guests: Ms. Amber Anderson, Ms. Priscilla Hopkins, Ms. Kara Penn and Ms. Nicole Riehl Agenda Topic

Discussion

Action/Follow-Up/Decision

Call to Order and Welcome Consent Agenda (For Approval)

(For Approval) ▪ August 17, 2021 Board Minutes ▪ July 2021, Financial Statements ▪ August 2021, Statement of Financial Position Ms. Haynes motioned to approve the consent agenda; Ms. Jacobson seconded; All in favor, motion approved.

President & CEO Update

President & CEO Update • Ballot Initiative: Taskforce to meet about Initiative 304. DPP is asking for board volunteers to join the taskforce. Mr.

•

•

Hochstadt, Ms. Rowe, Ms. Münck all volunteered to take part of the taskforce.

Staffing Update: DPP has hired a new office manager, scheduled to start in October. DPP also posted positions for the Senior Director of Impact and Evaluation and a Project Specialist.

Strategic Plan Update: The language of the Strategic Plan Refresh had been updated.

Equity, Diversity and Inclusion Update

Equity, Diversity and Inclusion Update Ms. Penn presented an update on DPP’s Equity, Diversity and Inclusion work, highlighting the following: • In the next stage of the DEI work, DPP will be taking an internal deep dive to provide a more detailed statement of this work.

• The Equity process tasks are as follows: o Task 1: Develop guiding values and equity statement o Task 2: Audit DPP’s current programs, policies, procedures and contracts. o Task 3: Develop guiding Equity Framework and Strategy. o Task 4: Develop Implementation Plan o The team was divided into 2 groups to discuss the working equity statement.

Enrollment and Eligibility Contract (For Approval)

Enrollment and Eligibility Contract Ms. Braun presented the Enrollment and Eligibility contract proposal highlighting the following: • Staff is requested to postpone the RFP process and extend the existing contract for one year, through September 30, 2023.

• Denver Preschool Program staff is presenting the amendment to the MetrixIQ Contract, with two proposed funding options, the staff recommendation is as follows: o DPP staff requests an amount, not-to-exceed of $2,190,544 for the additional terms outlined above, bringing the total six year not to exceed for the

Ms. Sinden motioned to approve postponement of the Enrollment RFP and approved the staff recommended funding request as outlined in the Board packet for the Enrollment and Eligibility Contract; Ms. Rowe seconded; All in favor, motion approved.

MetrixIQ contract to $5,150,182. This request will amend the current contract dated September 1, 2017.

Ms, Sinden expressed her support of postponing the RFP for a year and the staff recommended Renewal Term outlined in the packet.

Preschools for 3s Update (For Approval)

Preschools for 3s Update Ms. Braun presented an update on the Preschool for 3s Pilot, highlighting the following: •

Current enrollment exceeds all the $2.5 million allocation for year 1 of the pilot. Additional enrollment utilizes year 2 funding.

•

It is unclear how many more applications will be received for 20212022, DPP typically sees the full run-rate in December of the program year, but based on review of the 4-year-old applications the enrollment “plateau” may have been reached earlier that prior years.

Mr. Hochstadt motioned to increase the Preschool for 3s Pilot allocation by $1,250,000; Ms. Rowe seconded; All in favor, motion approved.

Based on the most up-to-date enrollment information for the Preschool for 3s Pilot, the DPP staff is recommending Board approval to increase the total pilot allocation by $1,250,000. This increase will allow for year 1 enrollment to continue until the projected annual tuition credits reaches $3,750,000, increasing the total pilot budget to $6,600,000.

Child Participation Policy Change (For Approval)

Child Participation Policy Change Ms. Braun presented the Child Participation Policy Change proposal highlighting the following: • Providers have difficulty interpreting our current participation policy.To ease the burden on providers, staff recommends updating the current policy so that children are eligible for tuition credits based only on the number of hours of preschool programming attended per week.

Executive Partnering to Invest in Children (EPIC)

Executive Partnering to Invest in Children (EPIC) Ms. Nicole Riehl, President and CEO of EPIC presented EPIC, highlighting the following: • EPIC Focuses: o Advocacy policy that is not partisan o Leadership and Education in the Business community

Ms. Haynes motioned to approve the change to the Child Participation Policy; Ms. Rowe seconded; All in favor, motion approved.

Workplace and Community initiatives: supporting quality and affordable childcare.

EPIC Projects o Building Up Project: Initiative to support the critical child care infrastructure need. o EPIC is taking action to change the child care business model in a way that supports a healthy, sustainable bottom line while ensuring high quality early learning experiences for children and the ability for families to work o Areas of Impact within the Building Up initiative include: 1. Real Estate: Increase access to low-cost real estate for child care facilities.

2. Financing: Providing child care assistance and community resources to increase startup capital to support child care business models.

3. Barriers to Entry: New policies to eliminate unnecessary barriers to entry for child care businesses. o

•

Community Updates

Community Updates There were no community updates presented.

Adjourn

I certify that the above minutes are correct and approved by the Board of Directors. _________________________________ Münck, Amber, Secretary

Dr. Prado motioned to adjourn; Ms. Haynes seconded; All in favor, motion to adjourn approved.

Board of Directors Meeting Minutes Date: October 4, 2001 (3:00 p.m. to 4:00 p.m.)

Location: Web-based video conference on Zoom Members in attendance: Mr. Michael Baker (Chair), Dr. Lydia Prado (Vice-Chair), Mr. Chris Daues (Treasurer), Ms. Anna Jo Haynes, Mr. Zach Hochstadt and Ms. Janice Sinden Members not in attendance: Ms. Amber Münck (Secretary), Ms. Erin Brown, Ms. Samantha Jacobson, Ms. Anne Rowe, Councilwoman Amanda Sandoval and Ms. Susan Steele Staff in attendance: Ms. Elsa Holguin, Ms. Ellen Braun, Ms. Carley Noerr and Ms. Michelle Blubaugh Agenda Topic

Discussion

Call to Order and Welcome Initiative 304

Agenda Item Ms. Holguín presented information on Initiative 304, highlighting the following: • There is a formalized campaign against the Initiative • Proclamation in Opposition o DPP will draft a proclamation in opposition of Initiative 304 and send to the Board for review and approval •

Contribution to the No on 304 – Keep Denver Strong Campaign o DPP will send a request to the Board to approve a $50,000 contribution to the campaign

•

DPP staff will seek Board approval to invest time and resources into the campaign

Action/Follow-Up/Decision

Ms. Holguín advised the Board that DPP is seeking approval from the city attorney to allocate DPP funds towards this campaign.

Adjourn I certify that the above minutes are correct and approved by the Board of Directors. _________________________________ Münck, Amber, Secretary

Denver Preschool Program Full Board Email Vote Email Correspondence Date: October 5, 2021

Members on email correspondence: Mr. Michael Baker (Chair), Dr. Lydia Prado (Co-Chair), Mr. Chris Daues (Treasurer), Ms. Amber Münck (Secretary), Ms. Erin Brown, Ms. Anna Jo Haynes, Mr. Zach Hochstadt, Ms. Samantha Jacobson, Ms. Anne Rowe, Councilwoman Amanda Sandoval, Ms. Janice Sinden and Ms. Susan Steele Staff on email correspondence: Ms. Elsa Holguín, Ms. Ellen Braun, Ms. Michelle Blubaugh, Ms. Tricia Nelson, Mr. Chris Miller and Ms. Carley Noerr Agenda Topic

Initiated Ordinance 304

Discussion

Action/Follow-Up/Decision

Denver Initiated Ordinance 304 The financial impact of Initiative 304 on DPP would be a loss of nearly $2 million dollars in sales tax revenue each year.

Ms. Sinden moved to approve the resolution in opposition to ordinance 304 and endorse the No on 304 – Keep Denver Strong Campaign; Mr. Hochstadt seconded; Mr. Baker, Ms. Brown, Ms. Haynes, Mr. Daues, Ms. Jacobson, Councilwoman Sandoval, Ms. Münck, Dr. Prado and Ms. Rowe approved; motion approved.

Following the emergency informational meeting of the DPP Board of Directors on October 4, 2021, DPP staff requested the following for review and approval: • •

•

The Denver Preschool Program Board of Directors vote to approve the Resolution in Opposition of Denver Initiated Ordinance 304 and endorse the No on 304- Keep Denver Strong Campaign.

The Denver Preschool Program Board of Directors vote to approve staff time and mobilize our internal resources to supporting the No on 304 - Keep Denver Strong Campaign. Staff will track their time, internal resources and expenses in accordance to DPP's Legislative Advocacy Policy.

The Denver Preschool Program Board of Directors vote to approve $50,000 from the Administrative Reserves to fund the No on 304 - Keep Denver Strong Campaign.

Ms. Steele abstained from the vote.

Ms. Brown did not vote.

Ms. Sinden moved to approve the staff time and mobilize internal resources to support the No on 304 – Keep Denver Strong Campaign; Mr. Hochstadt seconded; Mr. Baker, Ms. Brown, Ms. Haynes, Mr. Daues, Ms.

Agenda Topic

Discussion

Action/Follow-Up/Decision Jacobson, Councilwoman Sandoval, Ms. Münck, Dr. Prado and Ms. Rowe approved; motion approved.

Ms. Steele abstained from the vote.

Ms. Brown did not vote.

Ms. Sinden moved to approve $50,000 from the Administrative Reserves to fund the No on 304 – Keep Denver Strong Campaign; Mr. Hochstadt seconded; Mr. Baker, Ms. Brown, Ms. Haynes, Mr. Daues, Ms. Jacobson, Councilwoman Sandoval, Ms. Münck, Dr. Prado and Ms. Rowe approved; motion approved.

Ms. Steele abstained from the vote.

Ms. Brown did not vote.

I certify that the above minutes are correct and approved by the Board of Directors. _________________________________ Chris Daues, Secretary

Denver Preschool Program Full Board Email Email Correspondence Date: October 5, 2021

Members on email correspondence: Mr. Michael Baker (Chair), Dr. Lydia Prado (Co-Chair), Mr. Chris Daues (Treasurer), Ms. Amber Münck (Secretary), Ms. Erin Brown, Ms. Anna Jo Haynes, Mr. Zach Hochstadt, Ms. Samantha Jacobson, Ms. Anne Rowe, Councilwoman Amanda Sandoval, Ms. Janice Sinden and Ms. Susan Steele

Guests on email correspondence: Ms. Kristin Bronson and Mr. Mike Miller Staff on email correspondence: Ms. Ellen Braun, Ms. Elsa Holguín, Mr. Chris Miller, Ms. Tricia Nelson and Ms. Carley Noerr Agenda Topic

Initiated Ordinance 304

Discussion Denver Initiated Ordinance 304 Following discussions with the City Attorney regarding the contract with the city, DPP will have to change the board approvals from October 5, 2021. The contract with the city specifically details the purpose of the funds and it does not allow us to spend financial resources or staff time as it relates to the No on 304 - Keep Denver Strong Campaign.

• • •

DPP can publish a resolution in support of the No on Ordinance 304.

DPP will not devote any staff time or internal resources to support the campaign.

DPP will not be funding $50,000 to the No on 304 - Keep Denver Strong.

I certify that the above minutes are correct and approved by the Board of Directors. _________________________________ Chris Daues, Secretary

Action/Follow-Up/Decision

Board of Directors

Meeting Minutes Date: October 19, 2021 (12:00 p.m. to 2:00 p.m.)

Location: In person at the DPP office and online via Zoom Members in attendance (in person): Mr. Michael Baker (Chair) and Ms. Susan Steele Members in attendance (via Zoom): Dr. Lydia Prado (Vice-Chair), Mr. Chris Daues (Treasurer), Ms. Amber Münck (Secretary), Ms. Erin Brown, Ms. Anna Jo Haynes, Ms. Samantha Jacobson, Councilwoman Amanda Sandoval and Ms. Janice Sinden Members not in attendance: Mr. Zach Hochstadt and Ms. Anne Rowe Staff in attendance: Ms. Ellen Braun, Ms. Elsa Holguín, Mr. Chris Miller, Ms. Tricia Nelson and Ms. Carley Noerr Guests: Ms. Amber Anderson, Ms. Valerie Gonzales and Ms. Priscilla Hopkins Agenda Topic Call to Order and Welcome Consent Agenda (For Approval)

Discussion Welcome DPP’s new Office Manager – Carley Noerr

Action/Follow-Up/Decision (For Approval) ▪ ▪ ▪ ▪ ▪

April 26, 2021, JEDI Training Minutes September 21, 2021 Board Minutes October 4, 2021 Board Minutes October 5, 2021 Email Board Minutes August 2021, Financial Statements

Ms. Haynes motioned to approve the consent agenda; Ms. Sinden seconded; All in favor, motion approved.

President & CEO Update

President & CEO Update Ms. Holguín delivered several updates, highlighting the following: • City Council Presentation • F&G Reserves approval • Universal Preschool plan released

Agenda Topic

2022 Draft Budget

Discussion • Staffing: DPP has hired a new Office Manager, Carley Noerr and a Program Specialist that is scheduled to start within the next two weeks. As for the position of Senior Director of Impact and Evaluation, DPP is in final round interviews with two candidates.

• Biweekly Board Update emails • In-person meetings at the DPP office 2022 Draft Budget DPP staff presented the Program Year Budget Draft for the period of September 2020 – August 2021, highlighting the following: • At the February 2021 Board meeting, the Board approved a budget transition to a program year beginning in August of 2022. The budget presented reflects a change to a program year beginning in September 2021, implementing the process earlier than anticipated.

• Our Final Program Year Budget is expected to be presented in December 2021.

• DPP’s annual audit will continue to operate on a calendar year.

Budget Overview • DPP projects total program expenses of $22.6 million and administrative expenses of $1.3 million.

• Total Expenses is $23.915 million.

• The City of Denver projects the DPP revenue for calendar year 2022 to be $24.417 million. The 2021 calendar year allocation is $23.108 million. Four months of the 2021 City revenue and eight months of the projected 2022 City revenue is $23.981 million, referenced as the program year City revenue.

• Innovation Designations, as it is currently referred to, is undergoing a renaming and redefining process to more accurately reflect its significance.

• The City forecasts a 2021 reconciliation of $1.241 million due to DPP from the City. DPP has chosen to not include this figure in the proposed budget.

Tuition Credits • Tuition Credits for 4-year-olds is budgeted at $17.889 million, 74.6% of program year City revenue.

• DPP approved and published its 2021-2022 tuition credit scale on March 16, 2021. The DPS cap for the 2021-2022 program year is $9.264 million. Due to the COVID-19 pandemic, the 2021-2022 scale maintains the credit amounts at the same level as the 2020-2021 scale.

Quality Improvement

Action/Follow-Up/Decision

Agenda Topic

Discussion • Quality Improvement is budgeted at $2.950 million, 12.3% of program year City revenue.

• The following programs formerly funded by Reserves and New Initiatives are now contained within the QI program year budget - Educator Scholarship Fund and Provider Supports such as the Educator Stipends, Provider Strengthening Grants, and Provider and Workforce Supports.

• The PY 2021-2022 budget is $488,270 more than the PY 2020-2021 budget and $958,889 more than the PY 2020-2021 actual.

Enrollment • Enrollment is budgeted at $799,720, 3.3% of program year City revenue.

• The budget is primarily driven by the MetrixIQ contract, which oversees DPP application and tuition credit processing as well as the development of the DPP tuition credit scale and on-call consulting services.

Evaluation • •

Evaluation is budgeted at $1.239 million, 5.2% of program year City revenue.

This is the sum of four contracts for program and child evaluations conducted by and executed by: ➢ The Flahive Group, LLC (Quality Assurance) ➢ National Opinion Research Center – University of Chicago (NORC) – (Child Outcomes Evaluation) ➢ National Opinion Research Center – University of Chicago (NORC) and University of Colorado – Denver (Longitudinal Student Outcomes) ➢ Butler Institute at University of Denver and The Implementation Group (DPP Operations)

Community Outreach • Community Outreach is budgeted at $828,850, 3.5% of program year City revenue.

• Contractors account for 57% of the community outreach budget and targeted projects such as marketing and events account for 43% of the budget. This is a similar breakout to the previous year.

Other Contract Services • Outside Contract Services is budgeted at $67,500, 0.3% of program year City revenue, which includes continued work with equity consultants, RFP support, program support, and partnerships with Denver Public Library.

Action/Follow-Up/Decision

Agenda Topic

Discussion

Action/Follow-Up/Decision

New Program Initiatives • •

New Initiatives are budgeted at $520,670, 2.2% of program year City revenue.

This expense line is continued for the PY 2021-2022 budget and will be used for implementation of pilot projects such as Community Provider Support and a partnership with Parent Possible to launch a Home Instruction for Parents of Preschool Youngsters (HIPPY).

Administrative Expense • Administrative Expense is budgeted at $1.307 million, 5.5% of program year City revenue, allowing the remaining 1.5% of the 7.0% cap set by the City contract to be utilized within the program budget.

• Administration is comprised of three areas: ➢ Facilities and Equipment (6.6% of the total Administration budget) ➢ Operations (27.1% of the total Administration budget) ➢ Payroll and benefits (66.3% of the total proposed Administrative budget) Reserves Designation • DPP anticipates utilizing $6.458 million of Board Designated Reserves for the 3-year-old Tuition Credit Pilot, Bonus Preschool Year Pilot, DPP Scholarships, Educator Fund, and Reimagining Funds in the 2021-2022 program year.

DPP Scholarship Reserves Designation As part of the budget presentation, DPP staff requested an additional allocation of $1.567 million to the DPP Scholarship Pilot Program to support current need.

The Board discussed concerns and potential adjustments to the Reserves Designation, dependent upon the outcome of ballot Initiated Ordinance 304 and its subsequent effect on City Sales Tax Revenue.

Review Revised Proclamation on Initiative 304

Review Revised Proclamation on Initiative 304

Ms. Holguín reviewed the Board’s prior approval via email vote to support the ‘No on 304’ campaign. After that vote passed, DPP received an update from the City attorney to rescind their prior confirmation that DPP could be directly involved with the campaign.

Given the most recent direction from the City attorney, DPP revised the previously approved Proclamation on Initiated Ordinance 304 and will not be contributing staff time, finances or other resources to the campaign.

Ms. Haynes motioned to approve increasing the DPP Scholarship Board Designation by $1.567 million; Mr. Daues seconded; All in favor, motion approved.

Ms. Sinden motioned to reaffirm the revised language on the Proclamation on Initiated Ordinance 304; Ms. Haynes seconded; Ms. Steele and Ms. Brown abstained; All others in favor, motion approved.

Agenda Topic

Discussion

Community Updates

Community Updates

Adjourn

Action/Follow-Up/Decision

Ms. Hopkins delivered a community update, highlighting the following: • DPS has 90% enrollment in Head Start • The public school is seeing workforce turnover, highest for their para positions Ms. Steele delivered an update on the State’s universal preschool program and the Department of Early Childhood implementation.

Adjourn Mr. Baker called for a motion to adjourn.

Ms. Steele motioned to adjourn; Mr. Daues seconded; All in favor.

Mr. Baker formally adjourned the meeting.

Board of Directors

Meeting Minutes Date: December 14, 2021 (2:00 p.m. to 4:00 p.m.)

Location: In person at the DPP office and online via Zoom Members in attendance (In Person): Mr. Michael Baker (Chair), Mr. Chris Daues (Treasurer), Ms. Amber Münck (Secretary), Ms. Anna Jo Haynes, Mr. Zach Hochstadt, Councilwoman Amanda Sandoval and Ms. Janice Sinden Members in attendance (via Zoom): Dr. Lydia Prado (Vice-Chair) Members not in attendance: Ms. Erin Brown, Ms. Samantha Jacobson, Ms. Anne Rowe and Ms. Susan Steele Staff in attendance (In Person): Ms. Nayely Avila, Ms. Ellen Braun, Dr. Cristal Cisneros, Ms. Elsa Holguín, Mr. Chris Miller and Ms. Carley Noerr Staff in attendance (via Zoom): Ms. Tricia Nelson Guests (In Person): Ms. Katherine Jarvis Guests (via Zoom): Ms. Priscilla Hopkins and Mr. Rob McDaniel Agenda Topic Call to Order and Welcome

Discussion Call to Order and Welcome Mr. Baker called the meeting to order, initiated introductions for all in attendance, and briefly reviewed the meeting agenda.

Action/Follow-Up/Decision

Consent Agenda (For Approval)

Consent Agenda Mr. Baker presented the Consent Agenda for approval.

(For Approval) ▪ October 19,2021, Board Minutes ▪ October 2021, Financial Statements ▪ 2022 Financeologist, Inc. Contract ▪ 2022 Elementive Marketing Solutions ▪ 2022 Good and Partners, LLC Contract ▪ 2022 Ground Floor Media Contract ▪ 2022 Rassman Design Contract Ms. Haynes motioned to approve the consent agenda; Councilwoman

Agenda Topic

Discussion

2021-2022 Budget Presentation (For Approval)

2021-2022 Budget Presentation Ms. Braun introduced the 2021-2022 Budget Presentation, highlighting any changes that were made to the budget since it was first presented to the Board on October 19, 2021: • The proposed budget reflects $484,795 to reserves.

• DPP projects a total program expense of $22.189 million and an administrative expense of $1.307 million. This represents 98% of total program year City revenue.

• DPP anticipates utilizing $7.239 million of Board Designated Reserves for the 3-year-old Tuition Credit Pilot, COVID Bonus Year Preschool Pilot, DPP Scholarships, Educator Fund, and Reimagining Funds in the 2021-2022 program year.

Total Program Expense account for 92.5% of program year City revenue.

Changes made to the Program Expense portion of the budget are detailed as follows: • Tuition Credits (66.3%) o Program Year tuition credits for 4-year-olds are budgeted to be $15.901 million (66.3% of program year City revenue). A revised program year Community tuition credit forecast estimates a slight decrease in expenses due to a reduction in unique beneficiaries compared to initial projections.

• Quality Improvement (12.3%) • Evaluation (5.2%) • Community Outreach (3.4%) • Enrollment (3.3%) • New Initiatives (1.7%) • Other Expense (0.3%) Enrollment and Customer Service updates include the following: • Enhanced services are included in the budget and provide opportunities to expand the enrollment and eligibility scope of work. Potential expanded services include: implementing a digital marketplace to connect parent and providers via the DPPEnroll portal, quantifying the viable possibilities for blending and braiding funding, collaboration with Early Learning Ventures for automated attendance submittal, collaboration with DHS-CCCAP to

Action/Follow-Up/Decision Sandoval seconded; All in favor, motion approved.

Agenda Topic

Discussion support data sharing and common application and revenue forecasting tools. Any expanded service would need prior approval before launching.

Action/Follow-Up/Decision

Evaluation Dr. Cisneros presented updates on this programmatic area, highlighting the following: • The budget increase is driven by the need to capture what teachers are doing to help students and how students are faring during this recovery period and the 2021-2022 program year provides this unique opportunity. The investment would enhance both our short-term and long-term understanding of the effects of COVID-19 on DPP child outcomes.

Community Outreach is budgeted at $824,845 (3.4% of program year City revenue). Ms. Nelson presented updates on this programmatic area, highlighting the following: • Contractors account for 58% of the community outreach budget and targeted projects such as marketing and events account for 42% of the budget.

• Other contract estimates including media buying, digital advertising, translation services, a writer and a PR/strategic consultant total $273,195. The contracts fit underthe simple procurement tier and are posted for bidders.

New Initiatives is budgeted at $407,640 (1.7% of program year City revenue).

Administrative Expense is budgeted at $1.307 million (5.5% of program year City revenue) Changes made to the Administrative Expense, which is comprised of three main areas, are detailed as follows: • Facilities and Equipment (6.6%) • Operations (26.1%) • Payroll (67.3%) o Health insurance expense budgets for an estimated 10% increase and dental insurance expense budgets for an estimated 3.5%, both starting June 2022. Management is proposing a review and investment in the benefits package to remain competitive in the market.

Ms. Münck requested clarification on the Evaluation numbers within the Reserves designations.

Ms. Münck motioned to approve the 2021-2022 Budget, as outlined in the

Agenda Topic

Discussion

2021-2022 Reserves Policy (For Approval)

2021-2022 Reserves Policy Ms. Braun presented the 2021-2022 Board-Designated Reserves Policy, highlighting the following:

Action/Follow-Up/Decision Board Packet; Ms. Sinden seconded; All in favor, motion approved.

To coincide with the budget transition to a program year budget, management recommends approving 2021-2022 Reserve Targets. Following discussions with the Finance and Governance committee, staff is presenting a 3-year projection based on current designation as well as a proposed reserves designation, defined as: The DPP reserve target is designed to give the organization adequate funds to weather economicdownturns (recessions or failed renewal) while adhering to the principles listed below. It is designed to provide needed funding to maintain program offerings at current levels while ensuring adequate organizational capacity to deliver programming in a quality and effective manner.

Long-Term Reserve – Program Wind Down The Program Wind Down Reserve is defined as the approximate amount needed to cover core program and administrative costs in the event that DPP’s revenue ceases at the conclusion of acalendar year. This reserve should also include the necessary funds for proper transfer/storage of multi-year evaluation data.

2021-2022 Reserve Target The Program Wind Down reserve would equal eight months of tuition credits for 4-year-olds and quality improvement dollars, totaling $9.356 million for 2021-2022, administrative expenses in alignment with our 7% allocation, totaling $654,928, plus data storage/transfer and any transition costs estimated at $500,000 for an approximate total of $10.511 million (+/- 10 percent).

Mr. Hochstadt inquired on projections for the 3-year-old program in 2023.

Mr. Hochstadt motioned to approve the 2021-2022 Reserves Policy; Mr. Daues seconded; All in favor, motion approved.

2022 Gomez Howard Group Contracts (For Approval)

2022 Gomez Howard Group Contracts

Ms. Nelson presented the 2022 Gomez Howard Group Contracts for approval, highlighting the following:

Agenda Topic

Discussion Not-to-exceed Budget request (total): $165,000

Action/Follow-Up/Decision

Contract Overview DPP is contracting with the Gomez Howard Group for execution of community outreachevents and special events.

Scope of Work and Budget Gomez Howard Group agrees to perform the following services during the 2022 calendar year: • Community and Partnership Outreach • Expanded Initiatives • Administrative Strategy

Mr. Hochstadt inquired on the return-on-investment for this contract.

Ms. Nelson detailed the connection to the community that the Gomez Howard Group affords DPP. Ms. Sinden requested more awareness on the impact of this contractor’s work for DPP to be included in the regularly emailed Board Updates.

Board Structure (For Approval)

End of Year Reflections

Board Structure Ms. Holguín presented an update on the Board Structure, highlighting the following: • Several Board Members are up for renewal to continue serving on the Board.

This process includes a full re-application.

• A currently serving Board Member, Anna Jo Haynes, is term limited. The end of her term is set for December 31, 2021. DPP Staff and the Board are exploring options to retain her involvement with the Board in some capacity.

End of Year Reflections Ms. Holguín reflected on the many successes in the community and the impact of DPP’s service throughout 2021.

Mr. Hochstadt motioned to approve the 2022 Gomez Howard Group Contracts; Ms. Haynes seconded; All in favor, motion approved.

Ms. Sinden proposed the new Board designation be titled “Emeritus ExOfficio”.

The Board will review the proposed updates to the Bylaws at the annual Board of Directors meeting.

Agenda Topic Community Updates

Discussion Community Updates, Guest of the Board, Ms. Hopkins of DPS, presented the following updates: • Preparing DPS for projections for the next year • Workforce needs • Readying current staff for the new UPK department

Action/Follow-Up/Decision

Guest of the Board, Ms. Jarvis of the Office of Children’s Affairs, presented the following updates: • Approved for ARPA funding • Prioritizing early childhood issues • Budget year end Executive Session – Contracts (For Approval)

Executive Session – Contracts A confidential Executive Session was held. All guests were asked to leave prior to transitioning into the Executive Session.

2020-2021 DPS School Year Reconciliation

Adjourn

Mr. Daues motioned to transition the board into Executive Session; Councilwoman Sandoval seconded; All in favor, motion approved.

Ms. Münck motioned to adhere to the $9.264 million cap with DPS for the program year 2020-2021 and offer no additional payment; Mr. Daues seconded; All in favor, motion approved.

Adjourn

I certify that the above minutes are correct and approved by the Board of Directors. _________________________________ Münck, Amber, Secretary

Ms. Haynes motioned to adjourn the meeting; Mr. Hochstadt seconded; All in favor, motion approved.