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  NOTICE OF MEETING    Notice is hereby given that the CMCA Head Start Policy Council will conduct its next regular meeting on Thursday, September 16th,  2010 at Central Missouri Community Action Central Office, Large Conference Room, at 807‐B North Providence Road, Columbia, MO  65203. 

__________________________________________________________________________________________     

 

TENTATIVE AGENDA    

COMMITTEE MEETINGS  (6:00 pm – 6:30 pm)  I. II. III.

Grants/Budget  By‐Laws  Personnel & Community Complaints  POLICY COUNCIL MEETING  (6:30 pm or immediately following the Committee Meetings) 

I. II.

III. IV. V. VI. VII.

VIII. IX.

Call to Order  A. Seating of New Members and Roll Call  Action Items  A. Approval of September Agenda  B. Approval of August Policy Council Minutes  C. Human Resources Report  D. Budget Report  E. Enrollment and Attendance  Reports   Director’s Report  Program Instruction (PI) and Information Memorandum (IM)—what’s new?  A. PI:  Enrollment and Re‐enrollment of Migrant Children  Report From Sites  Old Business  New Business    A. Review of Annual PIR Report  B. Review of Updated Self‐Assessment Monitoring Tool  C. Participants Supports Policy and Procedure  D. Monitoring Plan 2010‐2011  E. In‐kind Plan 2010‐2011  Business from the Floor  Adjournment 

    CMCA is committed to equal opportunity.  If you are disabled and need an accommodation such as an interpreter for the hearing‐ impaired, please contact our office.  A three‐day notice is required for scheduling.  Representatives of the news media may obtain  copies of this notice by contacting:  Nicole Meyer  CMCA, 807B N. Providence Road, Columbia, MO 65203  Phone: (573) 443‐8706   ext. 237, TTY: (800) 735‐2966 


CENTRAL MISSOURI COMMUNITY ACTION HEAD START Policy Council Meeting August 19, 2010 Policy Council Members Present Mick Beyers Jamie Leeling Lisa Thomeczek DeAnn Gould

Jessica Jacobs Kristal Charles Cassandra Wren

Policy Council Members Absent Heather Early Debby Mehmert

Rosa Stone Tamara Sutton

Staff Present at Policy Council Meeting Beth Vossler Mernell King Anita Sanderson Nicole Meyer Others Present

COMMITTEE MEETINGS   

I.

PERSONNEL & COMMUNITY COMPLAINTS  A. Grants/Budget  1. April Finalized Head Start and Early Head Start  a. Needs to be completed 90 days after end of Fiscal Year.  2. Head Start  a. We  are  three  months  into  the  new  Program  year.    We  are  over  budget  on  Equipment and over spent on T&TA.  Most of our trainings are completed during  the summer months.  b. We  have  spent  $666,382  overall  with  $755,723  budgeted.    We  are  consistently  receiving In‐kind.  3. Early Head Start  a. We are three months into the new Program year.  We have spent $103,802 and  budgeted $100,552.  Personnel will continue to be over for the year because one  employee was classified as EHS instead of HS.  We will under spend in other areas.  4. Early Head Start Expansion  a. This  grant  began  nine  months  ago.    Contractual  is  under  spent  because  some  childcare partnerships aren’t up and running (i.e. Capital Early Learning Center).  1


b. EHS Expansion covers Community Early Learning Center, Williams Family Support  Center, Callaway, Open Book, JC Daycare, Chamois and Howard.  5. Head Start Expansion  a. We  are  ten  months  into  the  Fiscal  year.    We  have  spent  $115,507  overall  and  budgeted $116,926.  b. The  money  left  in  the  right  column  under  T&TA  has  been  spent  for  High  Scope  trainings.  c. The $326 under Travel  will be moved to EHS Expansion.  6. I Can  a. We  are  in  the  tenth  month  of  the  Fiscal  year.    We  have  spent  $311,750  and   budgeted $284,158.  The money left to spend is accounted for.  b. We had to remind Johnson & Johnson and UCLA to send us the In‐kind.  7. Healthy Marriage (CFC)  a. We are ten months into the Fiscal Year.  We have spent $343,085 and budgeted  $402,793.  We will be hiring two additional staff for CFC which will take up most of  the remaining Personnel money.  8. QI/ARRA  a. This  grant  added  a  percentage  to  all  employee  salaries.    This  is  a  15  month  contract  and  we  are  13  months  in.    The  total  budget  is  $297,260.    Over  all  13  months we have spent $222,284.  9. Early Head Start‐State  a. The program year began July 1st.  We budgeted $32,041 and have spent $29,983.   The largest line item is Contractual with a budget of $207,315.  A.  Personnel and Community Complaints  1. Confidential Personnel Report  a. There were no terminations and there were four new hires.  1) We hired a CFDA for Audrain and Moniteau.  We hired a Teacher Aide to cover  a maternity leave in Callaway. 

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POLICY COUNCIL MEETING  I.

Call to Order—6:43 p.m.  A.

Seating of New Members and Roll Call  1.

Jessica Jacobs of Williams Family Support Center. 

2. Kristal Charles moved to approve the Seating of Jessica Jacobs. Cassandra Wren  seconded the motion.  The motion carried.  II.

Action Items  Approval of August Agenda  1. Beth Vossler stated that we need to remove “A” under Old Business as we have  already approved the Head Start/Body Start grant.  2. Lisa Thomeczek moved to approve the amended August Agenda.  Kristal  Charles seconded the motion.  The motion carried.  B.

Approval of July Policy Council Minutes  1. Kristal Charles moved to approve the June Policy Council Minutes.  Lisa  Thomeczek seconded the motion.  The motion carried. 

C.

Human Resources Report  1. Beth Vossler stated that the Moniteau new hire should be annual not as  needed.  2. Cassandra Wren moved to approve the amended Human Resources report.   Kristal Charles seconded the motion.  The motion carried. 

D.

Budget Report  1. Kristal Charles moved to approve the Budget Reports.  DeAnn Gould seconded  the motion.  The motion carried.  2.

Credit Card Report  a)

3.

The report was discussed extensively and clarified. 

CMCA Audit 2009  a)

Page 36:  Should state “May” instead of “Mary” 

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b) Page 1:  The important sentence in the letter is the last sentence.   Nothing is left out and all programs in the agency have been audited as a  “whole.”  c) Page 2:  Lists the assets (anything that is owed) and liabilities and net  assets (what agency owes).  The agency owes Anita Sanderson three weeks of  annual leave time, for example.  d) Page 4:  Statement of Expenses—looks like the regular budget reviews.   We show participant costs.  Everything that is connected with Head Start is  listed under Early Childhood Development.  Elderly Services is Foster  Grandparent program.  Community Service covers our County offices.    e)

Page 6‐18:  Discussion of Financial Statements 

f)

Page 9:  Paragraph #5 Receivables—Amount due under each program 

g) Page 10:  Paragraph #6 Inventory—items that are waiting to be used  (i.e. office supplies).  h) Page 11:  Paragraph #8 Capital Assets—shows our depreciated assets  (i.e. land that we own, housing projects in progress, buildings, etc.).  Match all  numbers on Page 2.  i) Page 19‐20:  Statement of Activities—Head Start grants are listed in the  beginning.  Two columns because the CMCA’s fiscal year is September.  Two  splits for the year to match the agency’s fiscal year.  j) Page 28:  Total for Statement of Activities—the total grants were  $13,723,050.  The Total Revenue was $15,622,852.  The bulk comes from  Salaries and Fringe.  Participants also was a large amount of $4.7 million.  k) Page 38:  Head Start Program Year—shows that our budget was  $5,178,633 Federal.  We spent $5,216,864.  We have more in‐kind than  needed‐‐$38,231.  l)

Page 39:  Final Report—we have three months to turn in final report. 

m) Page 44‐45:  Total federal dollars ($13,935,245) and where they come  from.  The remainder comes from State funding, and so on.  n) Page 46:  Last sentence of letter is important.  States that there are “no  instances of non‐compliance.” 

 

o) Page 52:  Findings from last year need to be stated again in the audit of  the following year.   

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4.

Conflict of Interest Policy  a) Needs to be signed by each Policy Council member when they start in  October and before they leave in September.  b) Policy Council member’s family cannot have a financial interest in the  agency.  We cannot rent a building from a Policy Council member’s family, for  example.  c)

E.

The date in the footnote needs to state “9‐24‐09”, not “9‐24‐24.” 

Quality Assurance, Enrollment, and Attendance Reports  1.

Quality Assurance  a) Head Start:   Indicator 01‐‐ physical plus screenings is at 87%.  Must be  100% when PIR is complete.  Indicator 02—3% need treatment.  Indicator  03—91% of those who needing treatment are receiving treatment.  Indicator  04—67% of those with dental exams from last PIR.  Indicator 05—14% of the  67% who received dental exams need treatment.  Indicator 06—of 14%  needing treatment, 33% are receiving treatment.  Indicator 07—92.8% had all  immunizations.  Indicator 08—99% enrolled in health insurance.  Indicator  09—89% of our teachers have ECE/related degree.  b) Early Head Start:  Indicator 01—56% have physical exams.  Indicator  02—2% need medical treatment.  Indicator 03—75% of the 2% that need  treatment are receiving treatment.  Indicator 07—76% have all  immunizations.  Indicator 08—98% have reported having health insurance.   Indicator 09—88% of our teachers have required degrees.  This number will  increase very soon.  c) Possible system issues:  use of program data collection software to  monitor compliance; collection, data entry, and coding of immunizations; sign  in and out sheets are not being completed by parents. 

2.

Head Start Enrollment  a) Funded Enrollment (FE) is 552.  The current FE during summer is 102.   The last day we had 90 (88%) children enrolled.  We have a waitlist of 242  children.  Disability is at 9.8% which needs to be at 10%. 

3.

Early Head Start Enrollment  a) Our FE is for 190.  We had 190 enrolled on last day and 192 enrolled.   We have 75 children on the waitlist.  There are 11 children with a disability.   Chamois should open in September and Capital Early Learning should open  shortly. 

5


b) Prenatal Families had 24 enrolled on the last day.  There are 3 on the  waitlist.  Disabilities are not counted.  Moniteau should possibly have “1”  enrolled.  4.

Attendance  a) The month should say “July”, not “June.”  The ADA is at 84.89%.  We  want 85% or more attending.  This is low because of the 5 year olds leaving for  Kindergarten.  The number should increase with the start of the new year. 

5. Kristal Charles moved to approve the Quality Assurance, Enrollment, and  amended Attendance Reports.  Lisa Thomeczek seconded the motion.  The motion  carried.  III.

Director’s Report  A.

CMCA’s annual meeting is at Peach Tree on October 28th at 6:00 p.m. 

B. Interpretive Services is doing a wonderful job this year.  Amy Rhodes is trying to do dual  language things.  C.

We have a health Literacy Project for EHS home­based families. 

D.

We will have 5 Special Education Practicum Students helping with a couple of EHS sites. 

E. We have a Tobacco Free Committee.  The concern is third hand smoke that can be found  on your clothes, in your car, and so on.  F. Dr. Gerald Newmark’s 5 Tenants:  Children need to feel respected, important, accepted,  included, and secure.  IV.

V.

Program Instruction (PI) and Information Memorandum (IM)  A.

IM:  Head Start and Child Welfare Partnerships 

B.

IM:  Maternal, Infant, and Early Childhood Home Visiting Program 

Report from Sites  A. Joan Kauffman wants baby toys for meetings according to Kristal Charles.  Mernell King  will speak with Melissa Chambers.  Toys should not be brought in from personal homes. 

VI.

Old Business   

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VII.

New Business  A.

Kansas City Royals Grant  1.

Bryon White and team have been working on this grant application. 

2. The Funding Amount is $5,000 for 1 year/1 time funding.  Funds are for  Fathers First activities and REAL Dads trainings.  3. Kristal Charles moved to approve the Kansas City Royals Grant.  Cassandra  Wren seconded the motion.  The motion carried.  B.

Review of Annual Self Assessment  1. The memo explains that this year we will have an “abbreviated self‐assessment  report.”  We will only be making ten bound reports.  All Policy Council members will  receive a copy in their binders.  Board members and all others can request a copy.    2. Kristal Charles moved to approve the new format for the Self‐Assessment.   DeAnn Gould seconded the motion.  The motion carried. 

C.

Approve Enhancement Plan  1. This report focuses on Head Start’s goals.  CMCA Head Start will provide high  quality competency‐based training to all staff.  The monitoring plan comes out of the  Enhancement Plan.    2. The red color means we are not meeting standard.  If in red, we need to review  four times a year.  The yellow are screening exams.  Until we hit 100%, these will  always remain yellow.  3. Kristal Charles moved to approve the Enhancement Plan with corrections to  format.  Cassandra Wren seconded the motion.  The motion carried. 

VIII.

Business from Floor 

IX.

Adjournment—9:00 p.m.  A. Kristal Charles moved to approve adjournment.  Lisa Thomeczek seconded the motion.   The motion carried and the meeting adjourned. 

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CONFIDENTIAL PERSONN NEL REPOR RT TO THE E HEAD ST TART POLIICY COUN NCIL 0 09-08-10 CMCA He ead Start and Early Head Start New Hires for 08-11-10 0 to Accepted d Date SIITE Ceentral Boone B -Park Bo oone - Centraliia Au udrain – ComE ELC Ossage – Chamois

HIRE DATE D 08/01 1/2010 08/10 0/2010 08/17 7/2010 7/2010 08/17 08/18 8/2010

JOB TITLE T Health Assistant Child & Family Dev Advocate A Child & Family Dev Advocate A TeacheerAide/Custodiaan Child & Family Dev Advocate A

ST TATUS Tem mp AF FT AF FT RF FT RF FT

Deggree

BS Education BS History

Th here were no CMCA C Head Start S and Early Head Start Terminations s for 08/12/10 to 09/08/10. Note: “A Annual” positions are a defined as posittions expected to bee active for approxximately 9 months of o each calendar yeear. “Regular” poositions are defined d as positions expeccted to be activve for approximateely 12 months of ea ach calendar year. FT F = Full-Time. PT P = Part Time.

Position Open O Weatheriization Crew Fo oreman Team Leader/CFDA Teacher Aide A Energy Assistance A Clerk k Health Sp pecialist Substitute Teacher

CM MCA EMPLOY YMENT OPPO ORTUNITIES UPDA ATED 09/08/201 10 Area Hrs/Wk k T Type Boone County y 40 In--House Boone County y 40 In-Ho ouse/Public Audrain Coun nty 25 In-Ho ouse/Public Boone County y In-Ho ouse/Public 40 Boone County y 40 In-Ho ouse/Public 8 County Serv vice Area As Needed Temp T In-Ho ouse/Public C Click here to priint the employm ment listings

A Ann/Reg R Regular R Regular R Regular A Annual R Regular n/a

App Deadline D Septeember 10, 2010 Septeember 13, 2010 Septeember 15, 2010 Septeember 17, 2010 Septeember 18, 2010 Untill Filled

To apply a for a positiion, mail your application a to CM MCA, Attn: HR R, 807-B N. Prov vidence, Colum mbia, MO 65203, fax 573-875-2689 or email to HRAssistantt@ShowMeActiion.org. Applicatio ons must be filleed out completely. Application ns must be turned in by the closiing date in order to be considerred for a specificc position. If seent by mail, appllications are accepted only if thee postmark on th he envelope meeets the above gu uidelines. Click k on the positionn title to see the job description. Applications can be printted off from ourr employment liink. When apply ying for a positiion, please speccify the title and location of the position.


Central Missouri Community Action HEAD START Summary Budget Comparison From 8/1/2010 Through 8/31/2010 Account Account Title

Code

Spent this Month

Spent Overall

CAN Spend for 4

Under or (Over)

Total Budget for 12

Under or (Over)

Months

Spent for 4 Months

Months

Total Budget

HS FY00 20 130 160 200

HEAD START HEAD START - T & TA Travel Supplies Other

905.91 0.00 5,248.99

11,295.00 1,000.00 9,439.78

Total 20

HEAD START - T & TA

6,154.90

21,734.78

7,145.42 1,881.09 23,887.35 12.06 290.48

19,698.87 5,154.48 76,478.82 12.66 1,323.76

33,216.40

102,668.59

110,889.66 32,413.33 1,114.07 7,316.16 0.00 0.00 47,371.12

385,781.58 135,642.35 2,677.32 25,013.90 6,150.00 630.00 160,502.70

HEAD START - PROGRAM

199,104.34

716,397.85

805,674.69

89,276.84

3,252,442.00

GRAND TOTAL

238,475.64

840,801.22

959,179.66

118,378.44

3,829,129.00

21 100 110 120 160 200 Total 21 22 100 110 130 160 170 180 200 Total 22

HEAD START ADMINISTRATION Personnel Fringe Benefits In-Direct Supplies Other HEAD START ADMINISTRATION HEAD START - PROGRAM Personnel Fringe Benefits Travel Supplies Equipment Contractual Other

51,568.50

In-Kind Additional Head Start In-Kind needed through August 2010:

$

158,631.81

4,422.00 649.00 10,399.32 15,470.32

38,408.48 10,348.08 85,035.77 1,349.00 2,893.32 138,034.65

402,487.99 156,153.66 568.00 42,867.00 5,000.00 4,648.32 193,949.72

(6,873.00) (351.00) 959.54

13,266.00 1,947.00 31,198.00

1,971.00 947.00 21,758.22

(6,264.46)

46,411.00

24,676.22

18,709.61 5,193.60 8,556.95 1,336.34 1,569.56

115,226.00 30,354.00 371,969.00 4,047.00 8,680.00

95,527.13 25,199.52 295,490.18 4,034.34 7,356.24

35,366.06

530,276.00

427,607.41

16,706.41 20,511.31 (2,109.32) 17,853.10 (1,150.00) 4,018.32 33,447.02

1,802,687.00 708,656.00 1,704.00 128,601.00 15,000.00 13,945.00 581,849.00

1,416,905.42 573,013.65 (973.32) 103,587.10 8,850.00 13,315.00 421,346.30

957,282.25

2,536,044.15 2,988,327.78


Central Missouri Community Action EARLY HEAD START Summary Budget Comparison From 8/1/2010 Through 8/31/2010

Account Code

Account Title

Spent this Month

Spent Overall

CAN Spend for 4

Under or (Over)

Total Budget for 12

Under or (Over)

Months

Spent for 4 Months

Months

Total Budget

EARLYHS 70 130 160 200

EARLY HEAD START EARLY HEAD START T&TA Travel Supplies Other

349.40 0.00 0.00

773.28 0.00 25.20

2,062.68 218.00 942.68

Total 70

EARLY HEAD START T&TA

349.40

798.48

3,223.36

265.71 64.08 3,631.64 0.00 0.00 51.37

1,055.01 254.73 14,061.51 0.00 0.00 256.51

1,073.32 268.32 13,810.24 361.68 39.68 108.68

4 012 80 4,012.80

15 627 76 15,627.76

15 661 92 15,661.92

17,772.93 6,772.29 78.45 1,681.83 0.00 4,959.99

71,069.32 28,060.28 78.45 5,545.12 0.00 16,916.04

69,502.60 27,800.00 594.32 4,531.32 351.64 12,405.32

EARLY HEAD START PROGRAM

31,265.49

121,669.21

GRAND TOTAL

35,627.69

138,095.45

71 100 110 120 130 160 200 Total 71 72 100 110 130 160 180 200 Total 72

EARLY HEAD START ADMINISTRATION Personnel Fringe Benefits In-Direct Travel Supplies Other EARLY HEAD START ADMINISTRATION EARLY HEAD START PROGRAM Personnel Fringe Benefits Travel Supplies Contractual Other

In-Kind Additional EHS In-Kind needed through August 2010:

38,914.09 $

(4,390.23)

1,289.40 218.00 917.48 2,424.88

6,188.00 654.00 2,828.00

5,414.72 654.00 2,802.80

9,670.00

8,871.52

18.31 13.59 (251.27) 361.68 39.68 (147.83)

3,220.00 805.00 41,431.00 1,085.00 119.00 326.00

2,164.99 550.27 27,369.49 1,085.00 119.00 69.49

34 16 34.16

46 986 00 46,986.00

31 358 24 31,358.24

(1,566.72) (260.28) 515.87 (1,013.80) 351.64 (4,510.72)

208,508.00 83,400.00 1,783.00 13,594.00 1,055.00 37,216.00

137,438.68 55,339.72 1,704.55 8,048.88 1,055.00 20,299.96

115,185.20

(6,484.01)

345,556.00

223,886.79

134,070.48

(4,024.97)

402,212.00

264,116.55

100,553.25


Central Missouri Community Action HS EXP Summary Budget Comparison From 8/1/2010 Through 8/31/2010 Account Account Title

Code

Spent this Month

Spent Overall

CAN Spend for 11

Under or (Over)

Total Budget for 12

Under or (Over)

Months

Spent for 11 Months

Months

Total Budget

HS EXP 91 130 160 200

HEAD START EXPANSION HS EXPANSION - T & TA Travel Supplies Other

0.00 0.00 2,276.01

466.19 147.09 2,280.72

Total 20

HEAD START - T & TA

2,276.01

2,894.00

2,652.87

7,606.99 2,017.84 1,347.48 1,851.27 0.00 209.09

56,094.20 17,835.00 10,350.09 28,287.62 12,880.00 2,549.06

56,423.69 22,944.36 11,746.38 24,860.00 11,641.63 1,979.23

HS EXPANSION

13,032.67

127,995.97

129,595.29

1,599.32

144,675.00

16,679.03

GRAND TOTAL

15,308.68

130,889.97

132,248.16

1,358.19

147,569.00

16,679.03

92 100 110 120 160 180 200 Total 92

HS EXPANSION Personnel Fringe Benefits In-Direct Supplies Contractual Other

3,436.00

In-Kind Additional Head Start In-Kind needed through August 2010:

$

20,456.66

636.13 45.87 1,970.87

169.94 (101.22) (309.85) (241.13)

329.49 5,109.36 1,396.29 (3,427.62) (1,238.37) (569.83)

694.00 50.00 2,150.00 2,894.00

63,422.00 26,035.00 13,239.00 27,120.00 12,700.00 2,159.00

26,937.00

227.81 (97.09) (130.72) 0.00

7,327.80 8,200.00 2,888.91 (1,167.62) (180.00) (390.06)


Central Missouri Community Action EHS-EXP Summary Budget Comparison From 08/01/2010 Through 08/31/2010 Account Code 96

Account Title

Spent this Month

Spent Overall

CAN Spend for 10

Under or (Over)

Total Budget for 11

Under or (Over)

Months

Spent for 10 Months

Months

Total Budget

100 110 120 130 160 200

EHS EXP - T & TA Personnel Fringe Benefits In-Direct Travel Supplies Other

0.00 0.00 0.00 0.00 67.97 16,181.73

42,745.29 11,846.23 7,642.81 12,709.87 1,555.19 64,251.05

Total 96

EHS EXP - T & TA

16,249.70

140,750.44

97 100 110 120 130 160 170 180 200

EHS EXP - PROGRAM Personnel Fringe Benefits In-Direct Travel Supplies Equipment Contractual Other

59,539.32 16,865.94 10,967.99 2,156.82 22,980.10 0.00 19,353.40 16,129.87

436,292.92 141,339.03 80,868.47 6,444.40 198,525.15 173,118.00 87,056.16 177,179.77

Total 97

EHS EXP - PROGRAM

147,993.44

1,300,823.90

1,384,749.97

83,926.07

1,544,615.00

GRAND TOTAL

164,243.14

1,441,574.34

1,520,548.87

78,974.53

1,688,040.00

IN-KIND REQUIREMENTS WAIVED

46,926.00 4,936.00 7,676.00 2,281.81 1,403.63 72,575.46 135,798.90

505,890.20 194,133.05 103,603.13 6,949.10 205,533.60 136,363.60 142,945.49 89,331.80

4,180.71 (6,910.23) 33.19 (10,428.06) (151.56) 8,324.41 (4,951.54)

69,597.28 52,794.02 22,734.66 504.70 7,008.45 (36,754.40) 55,889.33 (87,847.97)

46,926.00 4,936.00 7,676.00 2,510.00 1,544.00 79,833.00 143,425.00

569,920.00 218,738.00 116,721.00 7,644.00 226,087.00 150,000.00 157,240.00 98,265.00

4,180.71 (6,910.23) 33.19 (10,199.87) (11.19) 15,581.95 2,674.56

133,627.08 77,398.97 35,852.53 1,199.60 27,561.85 (23,118.00) 70,183.84 (78,914.77) 243,791.10 246,465.66


Central Missouri Community Action EHS STATE Summary Budget Comparison From 8/1/2010 Through 8/31/2010

Account Code

Account Title

Spent this Month

Spent Overall

CAN Spend for 2

Under or (Over)

Total Budget for 12

Under or (Over)

Months

Spent for 12 Months

Months

Total Budget

EHS-ST 105 100 110 120 130 160 180 200

EHS STATE EHS STATE Personnel Fringe Benefits In-Direct Travel Supplies Contractual Other

6,572.92 2,189.03 1,226.67 78.45 2,281.63 15,207.60 831.83

13,119.14 4,397.56 2,452.34 87.52 3,560.19 33,532.40 3,057.23

14,811.02 5,524.50 2,847.00 378.66 2,332.50 34,552.50 3,637.32

1,691.88 1,126.94 394.66 291.14 (1,227.69) 1,020.10 580.09

88,866.00 33,147.00 17,082.00 2,272.00 13,995.00 207,315.00 21,824.00

Total 105

EHS STATE

28,388.13

60,206.38

64,083.50

3,877.12

384,501.00

324,294.62

GRAND TOTAL

28,388.13

60,206.38

64,083.50

3,877.12

384,501.00

324,294.62

In-Kind

57,675.15

1,239.28 .

Additional EHS-ST In-Kind needed through August 2010:

$

7,791.68

75,746.86 28,749.44 14,629.66 2,184.48 10,434.81 173,782.60 18,766.77


Central Missouri Community Action QUALITY IMPROVEMENT-ARRA Summary Budget Comparison From 8/1/2010 Through 8/31/2010 Account Account Title

Code

Spent this Month

Spent Overall

CAN Spend for 14

Under or (Over)

Total Budget for 15

Under or (Over)

Months

Spent for 14 Months

Months

Total Budget

QI-ARRA QUALITY IMPROVEMENT-ARRA 122 HEADSTART - QI-ARRA 100 Personnel 110 Fringe Benefits 120 In-Direct 180 Contractual 200 Other

5,130.40 10,260.52 3,417.26 950.70 2,289.50

115,271.59 73,392.61 26,248.40 3,665.10 25,730.87

Total 122

22,048.38

244,308.57

0.00 0.00 0.00 825.00

4,641.96 1,636.31 882.35 12,300.49

825.00

19,461.11

28,523.00

9,061.89

28,523.00

9,061.89

22,873.38

263,769.68

297,260.00

33,490.32

297,260.00

33,490.32

172 100 110 120 200 Total 172

TOTAL HEADSTART - QI-ARRA EHS - QI-ARRA Personnel Fringe Benefits In-Direct Other TOTAL EHS - QI-ARRA GRAND TOTAL In-Kind Waived

128,116.00 71,132.32 29,488.68 20,000.00 20,000.00 268,737.00

5,324.00 691.68 890.32 21,617.00

12,844.41 (2,260.29) 3,240.28 16,334.90 (5,730.87) 24,428.43

682.04 (944.63) 7.97 9,316.51

128,116.00 71,132.32 29,488.68 20,000.00 20,000.00 268,737.00

5,324.00 691.68 890.32 21,617.00

12,844.41 (2,260.29) 3,240.28 16,334.90 (5,730.87) 24,428.43

682.04 (944.63) 7.97 9,316.51


Central Missouri Community Action I CAN Summary Budget Comparison From 8/1/2010 Through 8/31/2010 Account Code 89 100 110 120 130 160 180 200 Total 89

Account Title

Spent this Month

I CAN - PROGRAM Personnel Fringe Benefits In-Direct Travel Supplies Contractual Other

Spent Overall

CAN Spend for 11

Under or (Over)

Total Budget for 12

Under or (Over)

Months

Spent for 11 Months

Months

Total Budget

4,736.30 1,221.69 834.12 (585.20) 166.36 0.00 426.57

50,186.09 13,746.97 8,950.63 59,293.34 20,955.65 90,668.00 75,690.45

51,508.49 13,449.48 9,613.12 59,125.11 23,647.25 91,981.12 63,250.00

1,322.40 (297.49) 662.49 (168.23) 2,691.60 1,313.12 (12,440.45)

I CAN - PROGRAM

6,799.84

319,491.13

312,574.57

(6,916.56)

340,990.00

GRAND TOTAL

6,799.84

319,491.13

312,574.57

(6,916.56)

340,990.00

51,079.20

In-Kind Additional I CAN In In-Kind Kind needed through August 2010:

$

28,793.58

56,191.00 14,672.00 10,487.00 64,500.00 25,797.00 100,343.00 69,000.00

85,248.00

6,004.91 925.03 1,536.37 5,206.66 4,841.35 9,675.00 (6,690.45) 21,498.87

21,498.87


Central Missouri Community Action HEALTHY MARRIAGE Summary Budget Comparison From 8/1/2010 Through 8/31/2010 Account Code 88

Account Title

Spent this Month

Spent Overall

CAN Spend for 11

Under or (Over)

Total Budget for 12

Under or (Over)

Months

Spent for 11 Months

Months

Total Budget

100 110 120 130 160 180 200

HEALTHY MARRIAGE - PROGRAM Personnel Fringe Benefits In-Direct Travel Supplies Contractual Other

15,412.08 4,272.24 2,755.81 15.61 442.69 1,640.00 19,989.42

169,429.16 50,082.97 30,670.06 12,576.97 12,065.39 17,159.08 119,254.87

Total 88

HEALTHY MARRIAGE - PROGRAM

44,527.85

411,238.50

443,072.74

31,834.24

483,352.00

GRAND TOTAL

44,527.85

411,238.50

443,072.74

31,834.24

483,352.00

98,061.03

In-Kind Additional Healthy Marriage In-Kind needed through August 2010:

$

4,748.60

184,105.13 52,435.24 35,007.50 10,215.37 17,422.24 12,296.13 131,591.13

14,675.97 2,352.27 4,337.44 (2,361.60) 5,356.85 (4,862.95) 12,336.26

200,842.00 57,202.00 38,190.00 11,144.00 19,006.00 13,414.00 143,554.00

120,838.00

31,412.84 7,119.03 7,519.94 (1,432.97) 6,940.61 (3,745.08) 24,299.13 72,113.50

72,113.50


Early Head Start Enrollment Local ID County 2104 2102 1200

AUDRAIN

Site Name

F.E.

Last Day

Enrolled

Waitlist

Income Eligibility 0-100% 101-130

>130

Foster

Homeless

Public Asst.

Concern

Disability

Community Early Learning

16

15

15

3

12

0

0

0

0

3

0

1

WFSC

20

15

15

23

10

0

1

0

2

2

0

0 1

Bear Creek

8

8

8

Tiger Paws

24

23

23

Callaway County

16

16

16

Capital Early Learning

16

14

14

JC Day Care

16

17

17

2408

Open Book

24

25

25

2501

COOPER

Clubhouse

4

6

6

2601

HOWARD

Howard County

16

12

12

7

6

0

0

1

0

5

0

3

2701

MONITEAU

Moniteau County

10

11

11

11

9

1

0

0

1

0

0

0

Chamois

16

16

16

0

0

0

0

3

0

0

4

5

5

4 2

13

Linn

3

0

1

0

0

1

0

1

190

183

183

154

109

5

3

1

16

49

0

11

F.E.

Last Day

Enrolled

Waitlist

>130

Foster

Homeless

Public Asst.

Concern

Disability

1211 2301

BOONE CALLAWAY

2409 2407

2852 2851

COLE

OSAGE

PRENATAL FAMILIES Local ID County 2104 2102

Site Name

AUDRAIN

1200 1211

BOONE

4

0

0

0

0

4

0

14

0

0

0

6

3

0

1

20

8

0

0

0

1

7

0

0

2

1

0

0

0

11

0

1

33

10

1

1

0

0

5

0

2

15

2

0

0

5

3

0

1

3

0

0

0

1

2

0

0

51

0

Income Eligibility 0-100% 101-130

Community Early Learning

-

2

2

2

0

0

0

0

0

0

0

WFSC

-

1

1

1

0

0

0

0

0

0

0

Bear Creek

-

0

0

0

0

0

0

0

0

0

0

Tiger Paws

-

0

0

0

0

0

0

0

0

0

0

12

8

8

4

1

0

0

0

3

0

0

3

3

1

0

0

0

1

1

0

0

1213

Central Office

2301

Callaway County

-

2401

Cole

2

3

3

1

0

0

0

1

1

0

0

2409

Capital Early Learning

-

0

0

0

0

0

0

0

0

0

0

JC Day Care

-

0

0

0

0

0

0

0

0

0

0

2407

CALLAWAY

COLE

2408

Open Book

-

0

0

0

0

0

0

0

0

0

0

2501

COOPER

Clubhouse

-

0

0

0

0

0

0

0

0

0

0

2601

HOWARD

Howard County

-

0

0

0

0

0

0

0

0

0

0

2701

MONITEAU

2852 2851

OSAGE

Moniteau County

-

1

1

1

0

0

0

0

0

0

0

Chamois

-

0

0

0

0

0

0

0

0

0

0

Linn

-

0

0

0

0

0

0

0

0

0

0

14

18

18

0

10

1

0

0

2

5

0

0

F.E.

Last Day

Enrolled

Waitlist

0-100%

101-130

>130

Foster

Homeless

Public

Concern

Disability

204

201

201

154

119

6

3

1

18

54

0

11

98.53%

98.53%

75.49%

58.33%

2.94%

1.47%

0.49%

8.82%

26.47%

0.00%

<35%

<10%

EHS PROGRAM TOTALS Mandated Requirements

>97%

Last Day:

# of children/pregnant mothers enrolled on the reporting date or terminated and still in 30-day replacement window prior to reporting date. Reported on-line to ACF each month.

Enrolled:

Cumulative number of children served during the reporting month.

Vacancies:

All Terminated Children were NOT replaced within 30 days. in accordance with HSPPS 1305.7 vacancies do not have to be filled within the last 60 days of a program year..

FE:

Funded Enrollment

5.39% 10% or >


HEAD START Enrollment Aug-10 Local ID County 2102 2101 AUDRAIN 2103 2202 2203 BOONE 2213 2209 2301 CALLAWAY 2401 COLE 2406 2501 COOPER 2601 HOWARD 2602 2701 MONITEAU 2851 OSAGE 2852

Monthly Totals: Site Name WFSC Lakeview Community R6 Centralia Park Tiger Paws Worley Callaway County Cole East Cole West Clubhouse Howard County Glasgow Moniteau County Linn Chamois

F.E. 40 20 20 30 60 30 30 36

*F.E. 18 0 0 0 0 30 0 18

80 40 40 36 17 36 17 20 552

36 0 0 0 0 0 0 0 102

Last Day 17

Enrolled 17

Waitlist 18

Income Eligibility 0-100% 101-130 10 1

>130 0

Foster 0

Homeless 2

Public 4

Concern 0

Disability 1

9 3 27

27

69

12

1

2

0

5

7

0

3

11 21

11 21

21

5 17

1 1

1 0

1 0

0 0

3 3

0 0

1 3

44 43.14%

4 3.92%

3 2.94%

1 0.98%

7 6.86%

17 16.67%

0 0.00%

8 7.84%

76 74.51%

76 74.51%

Mandated Requirements >97%

47 5 2 6 17 3 2 202 198.04%

<35%

<10%

10% or >

Last Day:

# of children/pregnant mothers enrolled on the reporting date or terminated and still in 30-day replacement window prior to reporting date. Reported on-line to ACF each month.

Enrolled:

Cumulative number of children served during the reporting month.

Vacancies:

All Terminated Children were not replaced within 30 days; the end of the part-day program option is less than 60 days away. In accordance with PS 1305.7. See ChildPlus Report 2210 in Enrollment Binder.

FE:

Funded Enrollment

*FE:

Current Enrollment during the summer months when part-year classrooms are not open.


HEAD START AND EARLY HEAD START CACFP MEALS PROVIDED

Aug-10 Local ID County

Site Name

F.E.

Last Day

Enrolled

ADA

#DSS Child Care Subsidy

# Breakfast

# Lunch

# PM Snack

2104

Community Early Learning

16

15

15

93.1

0

NA

NA

NA

2103

Community R-VI*

20

0

0

0.00%

NA

NA

NA

NA

Lakeview

20

0

0

0.00%

NA

2102

WFSC

60

32

32

88.80%

NA 211

NA 180

1211

Bear Creek CFDC

8

8

8

84.52%

10 3

NA 209 NA

NA

NA

2202

Centralia

30

0

0

0.00%

NA

NA

NA

NA

2203

Park

60

0

0

100.00%

NA

NA

NA

NA

Pregnant Moms

14

18

18

2213

Tiger Paws

54

50

50

NA 92.76%

NA 22

NA 388

NA 401

NA 366

2209

Worley

30

0

0

0.00%

NA

Callaway County

52

27

27

80.09%

11

NA 121

NA 144

127

2409

Capital Early Learning

16

14

14

80

21

21

NA 13

NA

Cole East

NA 93.31%

NA

2401

178

223

NA 200

Cole West

40

0

0

0.00%

NA

NA

NA

NA

2407

JC Daycare

16

17

17

91.12%

NA

NA

NA

NA

2408

Open Book

25 6

90.09%

NA

NA

NA

NA

0.00%

NA

NA

NA

NA

NA

NA

NA

2101

1200

2301

2406

2501 2602 2601 2701 2852 2851

AUDRAIN

BOONE

CALLAWAY

COLE

COOPER HOWARD MONITEAU OSAGE

Clubhouse

24 44

25 6

NA

Glasgow

17

0

0

0.00%

NA

Howard County

52

12

12

27

27

24

46

11

11

86.67% 0.00%

5

Moniteau County

NA

NA

NA

NA

Chamois*

36

16

16

NA

NA

NA

NA

NA

Linn

21

5

5

0.00%

NA

NA

NA

NA

TOTAL

756

277

277

84.89%

64

923

1006

897

*Reimbursement collected by partner. ADA:

Average Daily Attendance (ADA) is tracked and analyzed in accordance with 1305.8 of the Head Start Performance Standards.

DSS Child Care Subsidy:

For the purpose of this report, we are only reporting the children for whom we receive DSS reimbursement. (Those that are enrolled in a full-day classroom.) For more information on the DSS/Child Care Assistance Program, please visit http://dss.mo.gov/cd/childcare/pdf/ccare.pdf.

CACFP Meals Provided:

For more information regarding the Child and Adult Care Food Program (CACFP), please visit http://www.fns.usda.gov/CND/Care/CACFP/aboutcacfp.htm.


Central Missouri Community Action Early Childhood Programs - Head Start and Early Head Start Passion – Commitment – Excellence CMCA Head Start Director’s Report September 8, 2010 CMCA Head Start 2010-2011 “Providing the BEST for young children and their families….Our Performance Targets include ….”Healthy Pregnancy and Birth, Thriving at Three, Successful at 5 leading to children who are Competent and Well Rounded at Eight” Thank you to the CMCA Head Start Policy Council for their commitment to the children, families and program. The summer attendance of the Council has assisted the program in meeting outcomes, planning for the 2010-2011 program year and development of long-range goals and objectives. A THANKS from all of us at CMCA Head Start you support and guidance is always appreciated! CMCA Annual Meeting Date has been confirmed – mark your calendars now to be in attendance on October 28, 2010 beginning at 6:00 PM. Policy Council members receive special invitations to this annual event. Please be advised that this is an invitation-only event and you need to notify CMCA if you will be able to be in attendance. Let us know if you have not yet received your invitation. Policy Council Meeting will be held on Thursday, September 16, 2010, at the Central Missouri Community Action Central Offices. Come join us for a light meal at 5:30 PM, committee meetings begin at 6:00 PM and the Policy Council meeting will immediately follow the committee meetings. We look forward to seeing you there! We realize that some Head Start locations have elected new members for the Council. These members are welcome to come to the September meeting, however, the new member training for the Policy Council will not be held until the October meeting. Missouri Head Start Association (MHSA) held a Board Training and Retreat in September with the goal of re-invigorating HS and EHS member programs through meetings, trainings, ongoing opportunities for collaboration and advocacy on behalf of Head Start state-wide. Mernell King continues to serve as the Vice President of the MHSA at this time. CMCA Head Start will be looking for a staff, parent (from PC) and a community representative. The Policy Council


will elect a representative at the October meeting – are you interested and willing to serve?

T/TA System – the Head Start T/TA (training and technical assistance) system has changed. This is in response to the need, as identified by the Office of Head Start, to provide more direct training and mentor-coaching to the teaching staff in programs. CMCA Head Start did submit a grant to the Office of Head Start to enhance our current mentor coach program. Missouri Head Start State Collaboration Office – is currently working with the American Academy of Pediatric Dentists (AAPD) to help programs identify developmentally appropriate classroom curricula for teaching children (and their families) about oral health. The I CAN project will present materials from the “What to do for Healthy Teeth” (Healthy Smiles) training curriculum at the first meeting of the committee on Wednesday, September 15, 2010.

PROGRAM UPDATES: I CANThe I CAN team has secured a location in Albuquerque, New Mexico, for the upcoming Train-the-Trainer program on November 11-12, 2010. Contracts have been executed by both parties and are on file. The Year 3 programs have begun working on their Health Improvement Plans (HIP). The program HIPs are to be completed and turned in by October 4, 2010. These HIPs will be reviewed by the I CAN team and returned to the programs at the Training in November. Comments and suggestions for improvement are provided to the programs and they will work on quality enhancement of the HIPs at the Train-the-Trainer. A HIP webinar/G0To Meeting was held for some of the grantees on September 8, 2010. The second and final webinar/GoToMeeting will be held on September 15, 2010. These webinars give the grantees clarity on how to properly complete their HIPs and gives them an opportunity to ask questions of Dr. Ariella Herman. The I CAN team is assisting in the development of the materials for the I CAN..Read a Medicine Label training which will be held at CMCA Head Start for EHS families in the Home Based program. The training will follow assessment of health literacy using the “TOFHLA” (Test of functional health literacy in adults) assessment tool. Dr. Carol Tuestch, MD, will be coming to CMCA Head Start in October to conduct the training for our families. Dr. Tuestch is a member of the Health Care Institute at UCLA and was the former medical director of MERCK pharmaceuticals. We are honored to host her visit to a Head Start program!


I Can…Help my Child Stay Healthy Training will be held on September 28th at Donita’s Catering in Jefferson City – check with your local center for more details on how you can participate.

CFC (Connecting for Children) Updates:

With September comes the close of Connecting for Children’s third year of programming. To date we have achieved 632 units, and have delivered over 5,000 hours of direct training. The 5-week session of Family Wellness currently in progress will raise these figures even higher (please see Amy Rhodes’ DLL update), making Year 3 a huge success. As Connecting for Children gears up for Year 4, we are excited to announce that we are in the process of hiring for two additional positions. The first, a Training Coordinator will help with event planning as well as enhancing the skills of our Community Trainers. The second, an Administrative Assistant/Data Specialist will be working closely with Head Start to help identify how Connecting for Children, as well as the other supplementary programming offered, effects child outcomes. We expect to gather rich data on how increased positive communication, parent involvement, and more, effect children’s school readiness! For any information regarding enrollment or signing up for a class, please have families call us at 443-8706 or toll-free at 800-706-1742 ext. 1030 (Rebecca) or ext. 1022 (Nolanda) or ext. 1032 (Amy-for Spanish speaking participants or enrollment and questions and sign-up). We also have information on other trainings offered in the community that we can refer families to-don't hesitate to contact us! Interpretive Services/DLL (Dual Language Learner) Updates: In August, Team Leaders were trained on the Revised and Updated Head Start Multicultural Principles and the new contracts and procedures for the use of interpreters. Interpreter Orientations were held and five newly contracted interpreters came on board for the 2010-2011 school year. We focused on translation of forms and materials from English to Spanish that involved parent involvement and parent consent. In addition, the forms for Parent Orientations were translated and distributed as a bilingual packet of information. Interpreters have been assisting with Parent Orientations in Boone, Audrain, Moniteau and Cole counties as the new school year gets started. We also have been helping with a class for Latino parents through Connecting for Children. It is a five week class that uses the Family Wellness curriculum. This series of classes is offered during the evening and also provides childcare.


At each class, parents and children enjoy a dinner together and following the dinner, the parents receive at least two hours of training. We are utilizing interpreters to assist with registration and childcare, and bilingual trainers are providing the parent training. During the first three classes, participation has ranged from 24-30 parents each night. Thank you to all the staff and volunteers that are helping to make this class a success! Family Development Update: The 4th Annual Fatherâ&#x20AC;&#x2122;s First "Family Fun Carnival" is on Saturday October 16th from 10-2:00. The event will be held at Calvary Baptist Church in Columbia and will offer quality parent-child time while generating awareness of multiple family development programs CMCA has to offer. This event will allow staff to recruit for participation in those events and will involve community representatives who will share information on their services and/or child development and parenting. The Family Development team is officially kicking off our campaign to promote awareness of the emotional needs of children and to give professionals and families practical strategies for enhancing the emotional well-being of children. We have a strong network of community supporters engaged and are confident this project will be a success and far-reaching. The project will involve Dr. Gerald Newmark, PhD who is the author of the book "How to Raise Emotionally Healthy Children" Dr. Newmark will, with the support of our partners, be appearing in Columbia offering a forum of training and consultation for professionals and families in an effort to create an "emotionally healthy and resilient community" while generating public awareness of this important topic. In this section, training for our team in Family Development strategies will also be highlighted. This month we are pleased to report that Bryon White has secured training from a certified SEARCH Institute trainer regarding the Developmental Assets of Children. This training will be made available to the staff of CMCA Head Start. In addition, Home Visitation Training is being planned for later in the fall.

Child Services Update: This section is new for the Policy Council/Board report. We will be providing monthly updates for our education, disabilities, mental health and health content areas to our Policy Council and Board each month. This will include updates on mentor-coach services and training updates as they relate to the education of our CFDAs (Child and Family Development Advocates) in classroom strategies.


Due to the number of infants/toddlers we have expanded to support and serve we have determined that a full-time nurse is needed for our program. We are currently seeking applicants for this position. Train-the-Trainer for IMIL (I am Moving, I am Learning) infant/toddler curriculum – healthy choices for little voices will be attended later in September by 3 staff from the Child Services team. T The Education team has recently participated in the pre-service training for the CFDAs of the EHS and HS programs. The mentor-coaches are providing onsite assistance to the staff of the partnerships as well as the CMCA Head Start staff. The EHS team is making plans to have the Partners for a Healthy Baby training at CMCA in October. This is a prenatal curriculum that can also be applied to children/families in EHS. We are offering this to outside agencies and childcare providers across Missouri. Our Nutrition Assistant Administrator, Melissa Scheer, will be providing training to our cook/nutrition staff on October 1, 2010. She also reports they are excited to be able to present I am Moving I am Learning training for all staff who work in classrooms. Our Mental Health Administrator, Jennifer Davis, has completed training and is now certified in TF-CBT (Trauma Focused-Cognitive Behavioral Therapy). She will be doing some addendum work through Washington University to add grief work to this certification. Congratulations Jennifer! Other Updates University Students Learn from CMCA Management Team Members– CMCA Head Start will have a number of students working with program management this year……here are a few of those placements: The Mental Health department has two interns this semester: Jill Schweitzer from MU and. Lindsey Crozier from Stephens College. These students will work with Jennifer Davis, MSW, as they seek degrees and certifications in social work. CMCA will partner with the University of Missouri’s Master’s Degree Program (public health) to assist in the training of masters-level students in the use of the training protocol. They will then develop follow-up training modules for use in the home on home visits. They will provide the initial training to identified EHS families in the home. This is a great project and a great partnership with MU – and we get a little $$$ for it! Special Education Practicum Students from the University of Missouri will be working again with the EHS program in Columbia. Students will be in both


Tiger Paws and Bear Creek EHS locations. This is a great learning experience for the students and a great learning experience for the staff. Melissa Chambers, Wendi Matilck and Mernell King will be meeting on Monday, August 16th with representatives of MU’s School of Education – Special Education unit to confirm plans, etc. CMCA Head Start’s No Tobacco/Tobacco Free committee has been formed to study the development of both policies and procedures. More information will be shared at the meeting….and a video of Third Hand Smoke!! If you’d like to join our committee, please let Mernell King (Mernell-King@showmeaction.org or 573443-8706 (x1028) know and she will be sure to sign you up! Next meeting of the committee will be Friday, September 24th in Columbia, MO. FEDERAL REPORTING: ARRA Reports are due quarterly – Reports will be submitted by October 10, 2010 I CAN quarterly report will be submitted to the Office of Head Start by October 30, 2010. CFC quarterly report will be submitted to the Office of Head Start by October 30, 2010 September 30, 2010 marks the end of the Quality Improvement funding made available through the 2009 ARRA (American Recovery and Reinvestment Act). Health Service Advisory Committee (HSAC) – Are you interested in participating? Do you know a health practitioner in your area that might be interested in joining the HSAC? Next Meeting is September 15, 2010. Please contact Melissa Scheer or Beth Vossler at 443-8706 for more information. Peer Review Updates: Peer Review responses were sent to the Office of Head Start - Region VII on Friday, May 28, 2010. All but one (1) item of non-compliance were corrected onsite during the review and remain in compliance at this time. Only one (1) finding remained at the end of the review week and that non-compliance was corrected on December 4, 2010 immediately following the Peer Review. These areas remain in compliance as of the date of this report (9/9/2010) Self Assessment Findings and Ongoing Monitoring Completed document of SA Findings (complete with regulatory references) will be presented to the Policy Council and Board of Directors at their September meetings. Please find this document attached to this report for your review. The


findings will be monitored on a quarterly basis first with the Management Team (Team Leaders and Central Office staff) and then with the Policy Council. It was determined at the August Policy Council meeting that PC members will continue to review the safety of centers, once per quarter, utilizing the SA committee developed review tool. PC members will report findings to the PC. These findings will be reviewed by the program Directors with action plans developed in consultation with the Council. OHS Site Visit: We have been told by our Office of Head Start Program Specialist, Clarence Small, that he will be making a site visit for the EHS Expansion some time soon. Mr. Small will likely come after the program has its RAM (Risk Assessment Meeting) in October. That meeting takes a strong look at program successes and needs and utilizes PIR data (Program Information Report) to drive the discussions. Darin Preis, Anita Sanderson, Mernell King, Beth Vossler and Melissa Chambers attend the RAM meetings which are held at the Regional Office in Kansas City. OHS Peer Review: Will take place some time in the FY2011 which begins October 1, 2010. This review will take place for the Expansion of EHS only and will be conducted by a much smaller review team than a full-blown peer review would require. You will receive more information as soon as we receive it…We have not received first quarter information to upload to the Fed, therefore, we will not be having our peer review in the first quarter of FY’11 (not in October, November or December 2010). PARTNERSHIP UPDATES: Other News on the EHS Start Up Front: Work continues in Chamois (Osage County) on their new modular classroom. The anticipated start date of 8/1/2010 had to be revised, however, the modular is in the community and set –up is being completed currently. The start date will be before 9/30/2010.The community is excited and the school is happy to continue the partnership in service to families (prenatal to age 5) in the new HS/EHS. We utilize land owned by the school (and have for many years) and we also have a transportation/bus partnership with the school district. Can’t wait to get this one up and running! Capital Early Learning Center in Jefferson City is a partnership with Lincoln University to serve 16 infants/toddlers and preschool children. The university is renovating a property at this time and the anticipated start date is very soon and by the end of September. This partnership will strengthen the strong relationship with Lincoln and eventually provide practicum opportunities for their ECE students. We are excited about this partnership as Well!


Partnership with Columbia Housing Authority –We have received word that the CHA has been approved, by the city of Columbia, for a $77,000 grant (CDBG funds) for the renovation of the space. We will begin work on this project very shortly. Columbia Public Schools – we have developed another 2 classrooms with the Columbia Public Schools for Title I/Head Start wrap-around classrooms at the school’s new early childhood center. We are excited to have more opportunities for wrap around services with Columbia Public Schools. Lindsay Massie holds the leadership role of overseeing all CPS/Head Start partnership locations in Columbia. Parents as Teachers /Head Start partnerships - are being developed in some locations – Linn School District is the first official school district to seek a formal partnership with CMCA Head Start for the provision of PAT services to Head Start and EHS families. Partnership for space with Centralia Fair Board – continues this year. We are also pleased to announce that they have enough children to hold 2 sessions of Head Start this year. Congratulations on your efforts to reach families …..to Tracy and the entire team at Centralia Head Start. Training updates Pre-Service for CMCA Head Start part-day staff continues this week and we conclude our pre-service with attendance at the Agency’s Health and Safety Day on Friday, September 10, 2010. Partnership for a Healthy Baby (Florida State Curriculum) will train CMCA EHS staff in October – The Partnership curriculum is a program for parenting education. We look forward to having these on-site training opportunities for our staff and staff of other EHS programs across Missouri. MANAGEMENT UPDATES: Our focus this month – The PIR has been finalized and was sent to the Office of Head Start. The Program Information Report (PIR) is required of all HS and EHS programs and reports findings of key outcomes to congress, federal agencies, etc. This report (for HS and EHS) will be shared at the meeting. Eligibility – Recruitment- Selection - Enrollment and Attendance (ERSEA) Activities – Enrollment continues to meet expectations - Enrollment Report is contained within this report packet/mailing.


MONITORING CONCERN AREAS NOTED by Program Director: We continue to struggle with follow-up for child identified health and dental needs. We will be implementing a new monitoring plan this year and also will be hiring a full-time Health Administrator for the program.

We remain always concerned with Inkind donations as we develop more and more programs and are expected to have an 80-20 match (federal/local). While we did meet the non-federal share in FY’09 (ended April 30, 2010), we had a lot of difficulty and w were still collecting inkind the last week of July (for time periods earlier in the program year). There is now a formalized INKIND plan for the year (2010-2011) with expectations of both sites and individual administrators, specialists and managers outlined. This will be shared with the Policy Council at the meeting. ACTION ITEMS: Grants: Approval of the following grant application is requested:

Other REQUIRED INPUT/Approvals: ERSEA Report Credit Card Report USDA Meal Count/Report Attendance Report Monitoring Report – REQUIRED APPROVAL: Policy for CFC – participant support policy (in your packet)

OTHER BUSINESS ITEMS: Share updated Self Assessment Monitoring tool (shared at meeting) Share Annual PIR report (shared at meeting) Share Monitoring plan for 2010-2011 (shared at meeting) Share In-kind plan for 2010-2011 (shared at meeting)

IM/PI:


Information Memorandums and Program Instructions – those we have received since our last Council meeting are found for your information and review within this mailing. In addition, they can be found on the eclkc web site: www.eclkc.ohs.acf.hhs.gov.

Web Sites of Interest to Policy Council Members: www.moheadstart.org - this is the official web site of the Missouri Head Start Association. Missouri Head Start Association works for children, families, staff and communities regarding issues of interest to Missouri’s Head Start programs. The site gives detailed information on all of Missouri’s Head Start and Early Head Start Programs. www.ECLKC.ohs.acf.hhs.gov – this is the Early Childhood Learning and Knowledge Center. This web site is the complete repository and library of all items from Head Start since 1965. This is a great web site and if you have access to a computer –check it out!

Respectfully submitted, Mernell T. King Early Childhood Programs Director Central Missouri Community Action 807 B North Providence Road Columbia, MO 65203 573.443.8706 (x1028) Mernell-King@showmeaction.org "It is easier to build strong children than to repair broken men." -- Frederick Douglass


U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACF Administration for Children and Families

1. Log No. ACF-PI-HS-10-03

2. Issuance Date: 08/23/2010

3. Originating Office: Office of Head Start 4. Key Words: Enrollment, Re-enrollment, Migrant.

PROGRAM INSTRUCTION TO: All Migrant and Seasonal Head Start and Early Head Start Grantees SUBJECT: Enrollment and Re-enrollment of Migrant Children INSTRUCTION: Background The children and families served by Migrant and Seasonal Head Start Programs have certain unique characteristics which distinguish them from other Head Start families. The children of migrant farmworkers change their residence and geographic location as their parents follow the agricultural work opportunities, which vary greatly across the nation. Based on Program Information Reports (PIR) data, the native or home language of approximately 90 percent of migrant children is Spanish or another language other than English. Migrant families are frequently required to work long hours, and a six-day work week is not uncommon. In the absence of Head Start, migrant children may be exposed to the dangers of farm equipment, and pesticides when they accompany their parents to the farms. In order to meet the needs of the migrant farm worker families, Migrant and Seasonal Head Start programs may operate 8-10 hours per day and weekends to provide an alternative to exposing the children to the dangers of the farm environment. In order to assist the children to learn to speak and understand the English language, necessary for achieving school readiness, the programs try to hire bilingual staff in a competitive employment market. Because the families change geographic locations many of the programs must provide staff, equipment, and facilities in multiple locations and re-enroll the children when they arrive at the new locations. The unique characteristics of the programs and the populations that they serve pose many challenges. The slot vacated by the child that has changed geographic locations may be filled by a new enrollee requiring services similar to those previously provided to the child who has departed. Each re-enrollment of a child who has changed geographic location means that a program must meet the costs of providing services to the same child in different facilities with different staff and equipment. In order to provide the migrant family with an alternative to taking their child to the fields, the program must try to re-enroll the child, sometimes facing competition with other children in need for a limited number of vacancies. These challenges make counting the number of children served and accurately computing the costs of Migrant and Seasonal programs very difficult.


Are Migrant and Seasonal Programs grantees permitted to count children more than once when they change geographic location and re-enroll at another center or delegate agency of the grantee? No. The Office of Head Start (OHS) is required to report the actual number of migrant and seasonal children served to Congress each year. If grantees count some children more than once during the granteeâ&#x20AC;&#x2122;s budget year, the result will be an inaccurate annual report on the number of migrant and seasonal children served by Head Start. OHS expects the annual funded enrollment figure to reflect an unduplicated count of the number of children served by a grantee during their budget year. How can Migrant and Seasonal grantees ensure that the number of children they report is an unduplicated count? In order for Migrant and Seasonal grantees to accurately report their funded enrollment, without counting children more than once during a budget year, OHS recommends that those grantees that do not already assign unique identifiers to enrolled children do so beginning with their Fiscal Year (FY) 2011 grants. OHS believes this will be necessary to prevent counting children more than once when families re-locate and their children are served by other centers or delegates funded by the grantee, including centers and delegates in other States. The tracking of children to avoid counting them more than once requires efficient and effective procedures, computer equipment and software, and well-trained staff who can interview families skillfully and recognize identifying information. Many programs already have these tracking systems in place. OHS believes all Migrant and Seasonal grantees should have tracking systems in place when the FY 2011 cycle begins.

Please direct any questions on this Instruction to your OHS Regional Office.

/ Yvette Sanchez Fuentes / Yvette Sanchez Fuentes Director Office of Head Start


Preschool Dental Exams

588 90%

429

received dental this year

reported as receiving dental on PIR


Dental Treatment

Did Not Receive Dental Treatment

75%


Infant‐Toddlers withUp‐to‐Date Health Services

Up-to-Date

80%


Preschool Children with Up‐to‐Date Health Services

Up-to-Date

92%

Not Up‐to‐Date

Up‐to‐Date


Immunizations 7%

Immunizations Up-to-Date

93%


Income Eligibility of Program Participants Public Assistance 23% Foster Child 1% Homeless 7%

>130% of Poverty 4% Over‐Income 10%

Participants at  100  Percent of Poverty  Percent of Poverty 59%

101%‐130% 101% 130% of Poverty of Poverty 6%


Ages of Preschool Participants Based Upon Cumpulsory School Age

3 years old 37%

2 years old 22%

4 years old 41%


Ages of Infant‐Toddler Participants Based Upon Cumpulsory School Age

Under 1 year 56%

1 year old 36% 2 years old 8%


Mental Health Services for Children 800 705 700

600

500

400

300

200 139 100 42 11 0

32 0

32

30

4

Total Program  MH professional  Three or more  MH professional  MH professional  MH professional  MH professional  Referredfor  Received mental  Enrollment consulted with  consultations  consulted with  provided three  provided an  mental health  health services  facilitated a  program staff  with program  the parentabout  or more  individual mental  referral for  services outside  mental health  of Head Start about a child staff about the  their child consultations  health  services   same child with the parent assessment  


Disability Services

Disability 12%

No Disability Disability


Agreements with LEA

32 LEA Agreements  in Place

86% No Agreement Agreement in Place


Participant Race 600

500

481

400

300 236 200

88

100

4

9

1

0 A.20 Race:   a. American Indian or Alaska Native  

b. Asian  

c. Black or African American  

d. Native Hawaiian or other Pacific Islander  

e. White  

f. Biracial/Multi‐racial  

g. Other  

80


Head Start Families

Two Parent Family 311

Single Parent Family 473


Family Support Services Received 800

679

700

600

500 413 400 297

300

200

100

206

182

62

60

55 12

0

34

42 9

8

12

17

31


Family Education Level

Bachelors Degree 5%

No Diploma/GED 23%

Associate Degree 36%

Bachelors Degree Associate Degree High School Diploma/GED No Diploma/GED

High School Diploma/GED g p / 36%


ACTION STEPS AND CORRECTIVE ACTION PLAN IMMEDIATE ACTION STEPS/CORRECTIVE ACTION PLAN And QUALITY IMRPOVEMENT ACTION PLAN Peer Review Corrections Review 1. Finance Director and other Agency Staff have physical, TB, A/N and criminal background checks

BEST PRACTICE (BP) OR REGULATION

REGULATION SOURCE OCTOBER (PERFORMANCE STANDARD)

Regulations

1304.52(k)(1)

2. Infants/toddlers must eat foods appropriate to age Regulations (no choking hazards)

1304.23(b)(l)iv

3. Monitor all playgrounds for concerns Family and Community Partnerships/Parent Involvement and Planning

Regulations

1304.53(a)(7) 1304.40(d)(1)(2)(3), 1304.40(e)(1)(3), 1304.40(f)(1)

Continue to grow and develop new parent involvement strategies

BP

1304.40(d)(1)(2)(3), 1304.40(e)(1)(3), 1304.40(f)(1)

Family and Community Partnerships/Review of Family Development Plans None to Report Family and Community Partnerships/Review of Contact and Social Service Summaries

1304.40(a)(1, 2), 1304.40(e)(2, 3) BP 1304.40(b)(1)

None to Report BP Family and Community Partnerships/Review of Family Development Advocate II Services Increased utilization of FDA II services in 1st quarter

Family and Community Partnerships/Parent Meeting & Activity Participation

BP

1304.40(b)(1, 2) 1304.40(b)(1), 1304.40(e)(1, 3), 1304.40(f)(4)(i)(ii)(iii), 1304.40(g)(1, 2) 1304.40(a)(3, 4, 5), 1304.40(d)(3)(e)(1, 2, 3), 1304.40(f)(2)(i)(ii)(iii), 1304.40(4)(i)(ii)(iii), 1304.40(e)(5), 1304.40(f)(1)

1

JANUARY

APRIL

JULY


ACTION STEPS AND CORRECTIVE ACTION PLAN IMMEDIATE ACTION STEPS/CORRECTIVE ACTION PLAN And QUALITY IMRPOVEMENT ACTION PLAN

BEST PRACTICE (BP) OR REGULATION

REGULATION SOURCE OCTOBER (PERFORMANCE STANDARD)

Increased parent meeting and HS/EHS activity participation

BP

1304.40(a)(3, 4, 5), 1304.40(d)(3)(e)(1, 2, 3), 1304.40(f)(2)(i)(ii)(iii), 1304.40(4)(i)(ii)(iii), 1304.40(e)(5), 1304.40(f)(1), 1304.40 (g)(1) & (2), 1304.50(a)(1)

2

JANUARY

APRIL

JULY


ACTION STEPS AND CORRECTIVE ACTION PLAN IMMEDIATE ACTION STEPS/CORRECTIVE ACTION PLAN And QUALITY IMRPOVEMENT ACTION PLAN

BEST PRACTICE (BP) OR REGULATION

EHS Screening Exams Need to Assure all Infants/Toddlers are Up to Date on Regulations Series of Well Child Checks

REGULATION SOURCE OCTOBER (PERFORMANCE STANDARD)

1304.20(a)(1)(ii) & (A-B)

Need to assure Child Plus Enrollment Date is accurate so that children do not appear "past due" for developmental screenings when they are not

Regulations

1304.20(a)(1)(ii)(C ),1304.51(h)(1)

Sites need to complete screenings and scan Data to data team

Regulations

1304.20 (a)(1)(i), 1304.20(b)(1)

Sites being short staffed is not a reason for screenings Regulations not to be completed on children - plans must be made (screening teams, etc.)

1304.20 (a)(1)(i), 1304.20(b)(1)

Lead Screening must be completed on all children from risk county's/prior screenings

Regulations

1304.20 (a)(l)(ii)

PIR Reports must reflect 45-90 days for monitoring

Regulations

Per IM to Grantee

Dental Exams are required for ALL children within the Regulations first 90 days

1304.20 (a)(l)(ii), 1304.20(c )(3)(i) & (ii)

Incomplete screenings are not acceptable - cannot go Regulations incomplete for entire year

1304.20 (a)(1)(i), 1304.20(b)(1)

Dental Follow-Up Establish Individual Care Plans with all families with children needing dental follow-up

Regulations

1304.20 (e)(i), 1304.20(c )(3)(i) & (ii)

Regulations

1304.20 (e)(2), 1304.20(f)(2)(i-iii)

Regulations

1304.53(a)(7)

BP BP

1308.4 (f) 1308.4 (k) 1308.4 (l), 1308.4(f), 1304.20 (d)

Continue to train families on the importance of oral health care (exams and follow up Health And Safety Checklists (Staff Initiated) Continue to monitor playgrounds for safety issues Disabilities Review of Monthly Referral Tracking Work with LEAs on ways to assist HS families in completing referral paperwork

3

JANUARY

APRIL

JULY


ACTION STEPS AND CORRECTIVE ACTION PLAN IMMEDIATE ACTION STEPS/CORRECTIVE ACTION PLAN And QUALITY IMRPOVEMENT ACTION PLAN

BEST PRACTICE (BP) OR REGULATION

REGULATION SOURCE OCTOBER (PERFORMANCE STANDARD)

Work with First Steps Management to ensure CMCA staff are in attendance at the first meetings held for referred children

BP

1304.20 (f)(2)(i) 1304.20 (c )(4) 1308.4 (l) 1304.20 (d)

BP

1304.21 (a)(l)(ii) 1304.21 (a)(l)(iii) 1304.21 (a)(l)(iv)

ECERS - E Finalize Classroom Ordering for enhancement of environments

Develop and implement additional observation tool to BP supplement site visit form

1304.21 (c )(l)(i) 1304.2` (c )(2)

Provide training on math, science, literacy and diversity for education staff members

BP

1304.21(a)(4)(iv)

BP

1304.21(a)(4)(iv)

ITERS Purchase books that are age-appropriate (target abilities and diversity), purchase photos of plans, animals, etc. Ensure that new EHS classrooms utilize materials identified in ITERS review

BP

Enhance monitoring of I/T classrooms via mentorcoach documentation

BP

ECERS-R Tables need to be sanitized prior to meals and the clearing of materials needs to be consistent

BP

language development enhanced in the classrooms

BP

Staff understand what services each child with IEP received

BP

1304.22(e)(1) & (2)

Mental Health Establishment of MH contractors to assist in delivery of MH services

BP

1302.24 (a)(2)(3)

Continue to monitor money devoted to MH services

BP

1304.24

4

JANUARY

APRIL

JULY


ACTION STEPS AND CORRECTIVE ACTION PLAN IMMEDIATE ACTION STEPS/CORRECTIVE ACTION PLAN And QUALITY IMRPOVEMENT ACTION PLAN

BEST PRACTICE (BP) OR REGULATION

REGULATION SOURCE OCTOBER (PERFORMANCE STANDARD)

Continue to pilot MH supports - depression scales, observation stations, etc.

BP

1304.40 (4)(i)(ii)& (iii), 1304.52(iv), 1304.52(j)(3), 1304.24

Refine the data collection system for MH data Dual Language Learners Continue to communicate with staff the roles/responsibilities of the Interpretive Specialist

BP

1302.24(a)(3)(i)

Develop contractors in outlying counties Assure contractors doing home visits have all required background screenings

BP BP

Continue to provide menu ideas to Health/Nutrition Administrator (from families wherever possible)

BP

Staff are to go through Interpretive Services to find/contract with interpreters

BP

Increased bi-lingual materials in each classroom GOVERNANCE Assure Board and PC receive all required documents and reports every month

BP

BP

Regulations

Assure Board and PC (new members and annually) sign Regulations a conflict of interest statement Human Resources Enhanced training of CFDA positions

1304.50(c )& (d) HS ACT of 2007

BP

1304.52(i), 1304.52(k)(1-3)

Provide more training regarding time management, organization skills etc..

BP

1304.52(i), 1304.52(k)(1-3)

Review and revise job descriptions if needed PDM - T/TA Plan Assure all EHS staff have training relative to the feeding of infants/toddlers

BP Regulations

1304.23(b)(l)(iv)

5

JANUARY

APRIL

JULY


ACTION STEPS AND CORRECTIVE ACTION PLAN IMMEDIATE ACTION STEPS/CORRECTIVE ACTION PLAN And QUALITY IMRPOVEMENT ACTION PLAN

BEST PRACTICE (BP) OR REGULATION

Assure the outcomes of T/TA plan are being met and are within budgetary constraints

BP

Ensure training needs identified in Annual SA are addressed within the T/TA plan ('10 and '11)

BP

REGULATION SOURCE OCTOBER (PERFORMANCE STANDARD)

PDM - Parent Satisfaction Surveys Continue to survey parents 2 times/year BP Consider changing the PC meeting dates for May/June BP 2011 (2 meetings in April?) PDM - Program Monitoring (compliance) Enhance all monitoring systems to ensure Program Performance Compliance

Regulations

1304.51(g), 1304.51(h)(1), 1304.51(i)(2)

Enhance Child Plus data entry system to ensure that a Regulations monthly PIR is accurate

1304.51(g), 1304.51(h)(1), 1304.51(i)(2)

Ensure EHS systems for child screening (and required EPSDT requirements) are met within timeframes required PDM - Faculties Review by Parents IMMEDIATE CORECTIVE ACTION: Tiger Paw changing table replaced (crack in table) update 8/2010 - in process of correction Clubhouse fire extinguisher was out of date - update 8/2010 - corrected

Regulations

1304.20(a)(1)(ii)(c ), 1304.51 (i)(2)

Regulations

1304.53(a)(10)(xiv), 1304.53(a)(7)

Regulations

1304.53(a)(10(v)

Open Book - cribs had fluffy bedding - update 8/2010 - Regulations corrected "WATCH" areas at partnership locations Cribs free of fluffy bedding staff need to be identified (name badges) Required postings need to be in place WATCH area at all locations

Regulations Regulations Regulations

1304.53(b)(3)

1304.53(b)(3) 1304.22(a)(l)(2)(3)

6

JANUARY

APRIL

JULY


ACTION STEPS AND CORRECTIVE ACTION PLAN IMMEDIATE ACTION STEPS/CORRECTIVE ACTION PLAN And QUALITY IMRPOVEMENT ACTION PLAN

BEST PRACTICE (BP) OR REGULATION

REGULATION SOURCE OCTOBER (PERFORMANCE STANDARD)

Playground safety issues PDM - other projects serving CMCA Head Start CFC - pilot new survey for staff and participant CFC - begin evaluation of program related to child outcomes

regulations

1304.53(a)(7)

BP BP

CFC- engage more Latino families BP BP I CAN - continue to provide I CAN and other health literacy programs (healthy smiles, reading medication labels, etc.) for CMCA Head Start

7

JANUARY

APRIL

JULY


Central Missouri Community Action HEAD START PROGRAM Type of Issuance:

Subject:

References: Performance Standard: Policies/Procedures:

POLICY

Effective Date:

OCTOBER 2010

CONNECTING FOR CHILDREN PARTICIPANT SUPPORTS

? Connecting for Children Participant Supports Procedure

Licensure:

N/A

Parent Handbook:

N/A

Personnel Manual:

N/A

Financial Policies:

N/A

Forms/Formats:

N/A

Documents:

N/A

Pursuant to, and in accordance with the Healthy Marriage Initiative of the Office of Head Start, it is our intent to eliminate barriers that might prevent participation in the Connecting for Children program at CMCA Head Start. To that end, we will offer: â&#x20AC;˘

A flat cash stipend per event to assist with costs families might incur regarding childcare and/or to offset some transportation costs. The cash stipend amount varies based on the length of event: o $10 per family for attending an event that lasts less that 8-hours o $20 per family for attending an 8-hour event o $40 per family for attending an 16-hour event

â&#x20AC;˘

A twenty-five dollar ($25) gift card per person for every 8 hours of training a participant completes.

Page 1 of 1 10/2010


Central Missouri Community Action HEAD START PROGRAM Type of Issuance:

Subject:

References: Performance Standard: Policies/Procedures:

PROCEDURE

Effective Date:

OCTOBER 2010

CONNECTING FOR CHILDREN PARTICIPANT SUPPORTS

? Connecting for Children Participant Supports Policy

Licensure:

N/A

Parent Handbook:

N/A

Personnel Manual:

N/A

Financial Policies:

N/A

Forms/Formats:

N/A

Documents:

N/A

Purpose: To eliminate barriers that might prevent participation in Connecting for Children. Procedure: 1. At the time of Intake, staff will explain to potential participants the program’s barrier reducing policy, including the prorated cash stipends per the Policy. 2. Two weeks prior to an event, a designated staff member will be in charge of requesting cash from the finance office. 3. Prior to an event, a designated staff member will be in charge of recording all gift-card numbers and PINS for tracking purposes. 4. At the completion of an event, each family will receive a flat cash stipend commensurate with the length of the event (please see Connecting for Children Participant Supports policy). Each family must sign to acknowledge receipt of stipend prior to leaving the event. 5. At the completion of 8-hours of direct training, each participant will receive a $25 gift card. A $25 girt card will also be issued to participants working with Connecting for Children’s FDA II once a self-identified goal is met. Each participant must sign to acknowledge receipt of gift-card prior to leaving the event. 6. Within 48-hours of an event, a designated staff member will be charged with reconciling any funds not used during the event. 7. In the event that a participant claims their gift-card was invalid, a staff member will utilize the recorded gift-card number and PIN to verify the claim. If indeed the gift-card is invalid, a new card will be issued. If the claim is a false, the staff will offer to share documentation of the giftcard expenditures with the participant and a copy of said documentation will go into the participant’s file. 8. On matters requiring negotiation, the CFC Program Manager will make the final decision in consultation with the Early Childhood Programs Director. 9. If families/individuals wish to file a community complaint, the policy/procedures of the CMCA Head Start program shall be followed.

Page 1 of 2 10/2010


Central Missouri Communit y Act ion HEAD START PROGRAM 2010-2011 On-Going Going Monitoring Plan

Query.Under nderstand.Assign.Deploy. eploy QUAD I

QUAD II

QUAD III

QUAD IV

Howard (46)

Tiger Paws (54)

Cooper (40)

Bear Creek (8)

Moniteau (36)

Park (60)

Glasgow (20)

Worley (30)

Linn (24)

Centralia (20)

Cole East (80) Cole West (40) CaELC (14) Chamois (36) JCDC (16) Open Book (24)

Page 1 of 4 8/2010

CR6 (20) CoELC (16) WFSC (60) Lakeview (20) Fulton (56)

Monitoring Plan_Query.Understand.Assign.Deploy.docx derstand.Assign.Deploy.docx


Central Missouri Communit y Act ion HEAD START PROGRAM 2010-2011 On-Going Going Monitoring Plan Quad Site Visits • All sites will be visited monthly. • Site Visits will be documented on the Site Visit Assessment Form in addition to content specific site visit documentation. • Site Visits will be assigned to Administrators/Specialist during Quad Meetings. - Administrators/Specialist may choose to visit sites in addition to those assigned. 1st 45 Days of Program Operation • Site visits will not be required. • Site visits may occur at the request of Team Leaders or as deemed necessary by Administrators/Specialist to ensure program operations and compliance. Quad Reporting Weekly Report • Each site will complete a weekly report. • Weekly report will be submitted electronically to HSMonitoring@ShowMeAction.org • Weekly reports will be reviewed, tasks assigned and tasks reviewed for completion at weekly QUAD Meetings. Monthly Monitoringg Report Package • Each site will prepare and submit a Monthly Monitoring Report Package • Monthly Monitoring Report Package will consist of ChildPlus Reports that will be ran individually by CFDA (their log in will be notated on the report). Prior to submitt submitting ing the package the CFDA will review the reports and make notes (as needed) on the report. • Monthly Monitoring Report Package will have a cover sheet that is prepared by the Team Leader. • Monthly Monitoring Report Package will be submitted electronically to HSMonitoring@ShowMeAction.org • Monthly Monitoring Report Package will be archived by program Administrative Assistants into site folders on the agency server. 1st 45 Days of Program Operation • Monthly Monitoring Report Package will not be required. Quad File Audits 1. Team Leaders will review all files quarterly, using the File Audit Form. - Team Leaders should strive to review 30% of Sheree files each month to ensure that they meet the Carmalee quarterly goal. Kristina - Team Leaders will report the number of files audited and summarize the findings of their file audits on the weekly report. Tawnya Tracy 2. Administrators/Specialist will audit files, using the File Audit Form, at each site visit. - A minimum of 5% of files will be audited. Figure 1 - If negative trends are observed in the 5% of files audited, then an additional 15% of files should be audited to confirm the trend. 3. Independent File Auditors will complete file audits for the sites in their assigned QUAD (see figure 1). - A minimum of 15% of files will be audited. Page 2 of 4 8/2010

Monitoring Plan_Query.Understand.Assign.Deploy.docx derstand.Assign.Deploy.docx


Central Missouri Communit y Act ion HEAD START PROGRAM 2010-2011 On-Going Monitoring Plan

Quad Meeting • Every Monday, 10:30-12:30 • Facilitator(s) -Director of Operations • Participants-Administrators, Specialist, Team Leader Quad Meeting Agenda • Discussion of each site in the QUAD; discussion will be restricted to 20 minutes or less and consist of site strengths, site concerns and the development of site goals (maximum of 5). • Specific Monitoring Assessments may be reviewed. (i.e Bi-Annual Facility Walk-Thru, ITERS/ECERS Assessments, Playground Checklist, etc.) Participant Expectations • Review Site Monitoring Report Packages prior to meeting • Review Site Visit Reports prior to meeting • Review Weekly Reports prior to meeting • Come prepared to report-out strengths and concerns by site 1st 45 Days of Program Operation • Every site will be reviewed for compliance with 45/90 day screens utilizing ChildPlus.net reports. QUAD MEETING TOPICS (tentative) Weekly Report SEPT • 45 Day Requirements Weekly Report—Compliance Report—Site Visits—File Audits • Playground Safety Checklist OCT • Facility Assessment Weekly Report—Compliance Report—Site Visits—File Audits NOV • TBD Weekly Report—Compliance Report—Site Visits—File Audits DEC • TBD Weekly Report—Compliance Report—Site Visits—File Audits JAN • TBD Weekly Report—Compliance Report—Site Visits—File Audits FEB • TBD Weekly Report—Compliance Report—Site Visits—File Audits MAR • TBD Weekly Report—Compliance Report—Site Visits—File Audits APR • TBD Weekly Report—Compliance Report—Site Visits—File Audits MAY • TBD Weekly Report—Compliance Report—Site Visits—File Audits JUN • TBD Weekly Report—Compliance Report—Site Visits—File Audits JULY • TBD

Page 3 of 4 8/2010

Monitoring Plan_Query.Understand.Assign.Deploy.docx


Central Missouri Communit y Act ion HEAD START PROGRAM 2010-2011 On-Going Monitoring Plan QUAD SCHEDULE Week 1 Week 2 Week 3 Week 4 Week 5

MEETING

SITE VISITS

Report Package Due

QUAD I

QUAD II

QUAD II

QUAD II

QUAD III

QUAD III

QUAD III

QUAD IV

QUAD IV

QUAD IV

QUAD I

QUAD I

None

As Needed

None

SEPTEMBER QUAD SCHEDULE (sample) Mon

Tue

Q.U.A.D I Site Visits Occur

Week 1 Q.U.A.D II Site Visits Occur

Week 2 Q.U.A.D III Site Visits Occur

Week 3

Q.U.A.D IIV Site Visits Occur

Week 4

Q.U.A.D I Site Visits Occur

Page 4 of 4 8/2010

Wed

Thu

Fri 1 In-Service

7

8

14 Policy Council 6-8pm

15 Holiday Make-Up Day

21

22

28

29

Q.U.A.D I Monitoring Package Due 4 Community Child Care Partner Meeting 1:00-4:00 PM Q.U.A.D I Meeting 10:30-12:30

5

11

12 Q.U.A.D II Meeting 10:30-12:30

COLUMBUS DAY Holiday ALL SITES CLOSED

18 Home Base Meeting 9am-12pm

Q.U.A.D II Monitoring Package Due

Q.U.A.D IV Meeting 10:30-12:30

13

Q.U.A.D III Monitoring Package Due 19

Admin/Spec Meeting 1pm-4pm Q.U.A.D III Meeting 10:30-12:30 25 Management Meeting 1pm-4pm

6

20 Boot Camp Location: TBD

Q.U.A.D IV Monitoring Package Due 26

27

Q.U.A.D I Monitoring Package Due

Monitoring Plan_Query.Understand.Assign.Deploy.docx


Early Childhood Programs HEAD START PY 2010‐2011 inkind goals.xlsx

Head Start Exp (PA 95) Head Start (PA 22) EHS State (PA 105) EHS  (PA 72)

$           26,937.00 $         957,282.25 $           57,675.00 $         100,533.25

Total In‐Kind Needed for PY 2010‐2011

$   1,142,427.50

Central Office In‐Kind Goal

 All Progams  $         120,000.00 $         120,000.00 $         150,000.00 $           25,000.00 $ $          150 000 00 150,000.00 $         320,000.00 $         885,000.00 $                  404.90

Facility Space Parent Copayment Intervention Team Family Development Team Administrative Team Administrative Team Misc.(MPP, Cost per Child, Hallmark, FGP…) Central Office In‐Kind Goal Total Cost per Child

Head Start Center In‐Kind Goal Centralia C i l Capital JCDC Open Book Clubhouse Cole East Cole West Community R6 Community R6 CommELC Bear Creek Fulton Glasgow Howard Lakeview Moniteau Osage Chamois Osage Linn Boone Pregnant Moms Cole Pregnant Moms/HB Park Avenue Tiger Paws Tiger Paws WFSC Field Head Start Center In‐Kind Goal

$           12,146.90 $ $              5,668.55 $              7,070.00 $           10,605.00 $           17,815.45 $           32,391.72 $           16,195.86 $ $               6,810.25 $              6,478.34 $              3,239.17 $           21,054.62 $              8,161.18 $           19,435.03 $              8,097.93 $           19,435.03 $           14,576.27 $              8,097.93 $              4,858.76 $              1,619.59 $           24,293.79 $ $            21 864 41 21,864.41 $           24,293.79 $           12,146.90 756 $         306,356.48 30 14 16 24 44 80 40 20 16 8 52 20 48 20 48 36 20 12 4 60 54 60 30

8/26/2010 Page 1

2% 84% 5% 9%

EHS State (PA 105) $            30,000.00 $                        ‐ $                        ‐ $                        ‐ $ $                         ‐ $            10,000.00 $            40,000.00 $                  441.88

Head Start Exp (PA  95) $                       ‐ $                       ‐ $                       ‐ $                       ‐ $ $                        ‐ $           20,000.00 $           20,000.00 $                 408.06


inkind goals.xlsx C.O. Goal BreakOut Administration/Misc. Meeting (Time of Partners) Meeting Space Contracts/Consultants Policy Council Foster Grandparents Hallmark City of Columbia‐copayment CDBG (Bear Creek) MPP (CR6) Cost per Child (CR6) Cost per Child (Glasgow) Smart Business Office Max

$                 1,000.00 $                 1,000.00 $                 2,000.00 $                 4,000.00 $               80,000.00 $            130,000.00 $               70,000.00 $               77,000.00 $               30,000.00 $               20,000.00 $               20,000.00 $               30,000.00 $                 5,000.00

Intervention Meeting (Time of Partners) Meeting Space Contracts/Consultants HSAC Constructive Playthings Kaplan Community Playthings Interns High Scope Springfield Grocer School Health Supply

$            470,000.00 PY 2010‐2011 Target $            470,000.00

Family Development $                 ‐ Meeting (Time of Partners) $                 ‐ Meeting Space $    10,000.00 Contracts/Consultants $       6,000.00 SSAC $    30,000.00 Children's Trust Fund $    10,000.00 $       2,000.00 $       3,000.00 $    30,000.00 $                 ‐ $                 ‐

$    81,000.00 $  150,000.00

8/26/2010 3 of 3

$                ‐ $                ‐ $                ‐ $      6,000.00 $      2,500.00

$      8,500.00 $    25,000.00


http://www.showmeaction.org/board/pcdocs/pc091610