NOTICE OF MEETING Notice is hereby given that the CMCA Head Start Policy Council will conduct its next regular meeting on Thursday, February 17th, 2011 at Central Missouri Community Action Central Office, Large Conference Room, at 807‐B North Providence Road, Columbia, MO 65203.
__________________________________________________________________________________________
TENTATIVE AGENDA
COMMITTEE MEETING (6:00‐6:30 p.m.) I. II. III.
Grants/Budget By‐Laws Personnel & Community Complaints POLICY COUNCIL MEETING (immediately following the Committee Meeting)
I.
II.
III.
IV. V. VI. VII. VIII.
Call to Order A. Seating of New Members and Roll Call B. Report from Sites Action Items A. Approval of February Agenda B. Approval of December and January Policy Council Minutes C. Human Resources Report D. Finance Report and Budget Review E. Quality Assurance, Enrollment and Attendance Reports Director’s Report A. PC/Board Annual Joint Meeting Power Point B. Tobacco Committee Report C. MHSA Update Program Instruction (PI) and Information Memorandum (IM)—what’s new? Old Business New Business A. Lead Policy Business from the Floor Adjournment
CMCA is committed to equal opportunity. If you are disabled and need an accommodation such as an interpreter for the hearing‐ impaired, please contact our office. A three‐day notice is required for scheduling. Representatives of the news media may obtain copies of this notice by contacting: Nicole Meyer CMCA, 807B N. Providence Road, Columbia, MO 65203 Phone: (573) 443‐8706 ext. 237, TTY: (800) 735‐2966
Central Missouri Community Action 807-B North Providence Road Columbia, MO 65203 (Voice) 573-443-8706 • (Fax) 573-875-2689 www.showmeaction.org
To: From: Subject:
Policy Council Members Nicole Meyer Conference Call
Enclosed you will find a packet of information that will be discussed and approved at the regular Policy Council meeting. If you choose to participant via conference call, the phone number is (866) 212-0875. This is a toll free number. Your access code is 772272#. You can call from home or from the center. If you are planning to call from the center, just check with your Team Leader to make sure someone will be present. The conference call is scheduled to begin at 6:00pm.
Thank you, Nicole Meyer Head Start Administrative Assistant (573) 443-8706 ext. 237
FROM: POLICY COUNCIL REPS To: PARENTS
CENTRAL MISSOURI COMMUNITY ACTION HEAD START Policy Council Meeting January 6th, 2010 (December Make-up) Policy Council Members Present Stephanie Herman Cynthia Johnson Greg Petersen Mick Beyers Stephanie McGuire Tamara Sutton
Amanda Littrell Danelle Aulbur Nygia Edwards Mark Hayes Kristal Charles Melanie Gerhardt
Policy Council Members Absent Beverly Collier Jennifer Smith Kelly Marietta Patrick Robinson Pearletha Gray Tobee Lawrence Kim Libbert Lisa Thomezcek
Jessica Jacobs Herminia Guerrero Leah Hayes Heather Moritz Cami Drew Jessica Wilcox Debby Mehmert
Staff Present at Policy Council Meeting Nicole Meyer Rebecca Karlinsky Mernell King Anita Sanderson
Others Present Roger Sutton
Committee Meeting I. Committee Meeting discussion A. There are three committees: Finance and Grant development, By-Laws, and Personnel and Community Complaints. 1. We will probably ask you to decide which committee you would like to participate in early February. 2. With the By-law committee we would like to develop a Standard Operating Procedure Guide.
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3. If you have an interest in finance and/or management you would probably enjoy the Finance committee. 4. If you are interested in Human Resource management, you would enjoy the Personnel and Community Complaints committee. RIFs (Reduction in Force) are happening this year. The I Can grant is in its final year which affects 1.5 employees. II. Grants/Budget A. Draft Budget 2011-2012 1. The Federal Government sends us a letter that explains how much money we can apply for through our Continuation Refunding grant. We are in our 45th year. 2. Attached to the letter is the draft budget (Round 1). There will be a Round 2 soon. The categories on the Draft Budget are the same on our Budget reviews each month. a) Other is rent, utilities, lawn mowing, pest control, and so on. This is a large category. 3. The Totals are at the bottom of the first table. The Difference is the total from the top table minus the Federal $ in the bottom table. The table at the bottom of the page is the Available Funding which does not balance out with what we need/would like to spend per category. 4. We will keep working on the budget until it is balanced. Once it is balance, we will mail the proposed budget to the Federal government by the end of January.
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POLICY COUNCIL MEETING I.
Call to Order—6:39 p.m. A.
Seating of New Members and Roll Call 1.
B.
Policy Council approved the seating of Melanie Gerhardt. *
Report from Sites 1. Nygia Edwards of Park Avenue Head Start stated that they have issues when parents are dropping off/picking up their kids. There is no system of parking which can be very hazardous to children. Flyers and letters have been sent to parents, but this has not solved the problem. a) Mernell recommends speaking with Team Leader who needs to speak with the Columbia Public schools. If the issue is not solved, speak with Beth Vossler and/or Mernell King. b) Stephanie Herman suggested using cones if possible. Danelle Aulbur suggested safety patrol for older children or parent volunteers. 2. Melanie Gerhardt brought up the parking lot issue at Clubhouse Head Start. There is a lot of gravel and mud causing slip hazards. a) Currently there is a campaign in Boonville to resurface the parking lot. Darin Preis, Executive Director, is working with Boonville on this issue.
II.
Action Items A.
Approval of December Agenda 1. Tamara Sutton moved to approve the amended December Agenda. Nygia Edwards seconded the motion. The motion carried.*
B.
Approval of November Policy Council Minutes
1. Tamara Sutton moved to approve the November Policy Council minutes. Stephanie Herman seconded the motion. The motion carried.* C.
Human Resources Report 1. The Policy Council Executive Committee approves all new hires and terminations. Then at the meetings Policy Council approves the Confidential Personnel report they are affirming the new hires and terminations.
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2. You can find out the current Employment Opportunities by visiting our website www.showmeaction.org. 3. Stephanie Herman moved to approve the Human Resources Report. Tamara Sutton seconded the motion. The motion carried.* D.
Financial Budget Review 1.
Head Start a) We are seven months into the Fiscal Year. The year began May 1. We spent $336,490 in November. Overall, we spent $1,908,878 and budgeted $2,004,688, so we are under spent by $98,810. Travel is overspent for the time frame is was budgeted for. Personnel is also overspent for the past seven months, but will even out in the end. b)
We have $1,920,250 left for the remaining five months.
c) We need $957,282 of In‐kind for the year. We have received $261,790 overall. We needed $215,428 more to meet target through November. 2.
Early Head Start a) We are seven months into the Fiscal year which began May 1. We spent $35,344 in November. Overall, we spent $248,602 and we budgeted $234,623. We are overspent by $13,378. We have $153,609 left to spend b) We have received $53,336 in In‐kind. We needed $8,814 more to meet target through November.
3.
Head Start Expansion a) We are in the second year for the Expansion grants. The Fiscal Year for this grant began October 1st. The Total budget for the year is $142,603. We have $123,130 left to spend. b) We spent $9,581 in November. Overall, we spent $19,472 and budgeted $23,767. We are under spent by $4,295. c) We have received $2,173 of In‐kind. We needed another $2,694 through November.
4.
Early Head Start Expansion a) The Fiscal Year for this grant began October 1st. We spent 112,890 in November. Overall, we spent $262,554 and budgeted $239,106. We are largely overspent in categories of Supplies and Contractual.
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b) The Total budget for the year is $1,426,418. There is $1,163,863 left for the year. c) 5.
In‐kind is waived for this grant.
Healthy Marriage/Connecting for Children (CFC) a) We are in the second month of the Fiscal Year which began October 1st. We’ve spent $20,154 in November. Overall, we spent $43,497 and we are under spent by $37,061. b)
Our total budget is $483,352 and we have $439,855 left to spend.
c) We have received $16,867 of In‐kind. We need $120,838 of In‐kind for the year. We have $5,993 more than we needed through November. 6.
I Can a) The Fiscal Year began October 1st, so we are two months into the year. We spent $220,511 in November. Overall, we have spent $228,947. The remaining budget is $112,042 for the year.
7.
Early Head Start State The grant year began July 1st. We are five months into the year. We spent $33,018 in November with the majority of that being spent under Contractual. Overall, we spent $165,011 and budgeted $160,208. We are overspent by $4,802. We have $219,489 left in the budget.
8.
Credit Card Report a)
Anita discussed the report thoroughly and answered questions as needed.
9. Greg Petersen moved to approve the Budget Reports and the Credit Card Report. Nygia Edwards seconded the motion. The motion carried.* E.
Quality Assurance, Enrollment, and Attendance Reports 1.
Quality Assurance a) This is the Program Information Report (PIR) which shows where we are, percentage wise, on requirements. Percentages are on target as of right now. 37% of children have dental exams completed. 20% of the 37% are children needing dental treatment. 0% of that 20% are receiving dental treatment. We have 88% HS and 66% EHS children with up‐to‐date immunizations.
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b) Strengths are Community and Partnership development, Independent file auditor, and Health Administrator conducting site visits (doing leads also). c) Areas in need of improvement are still Immunization coding (improving through help with Health Administrator), postpartum visits, and home base/prenatal enrollment. d)
Tracking of degree attainment is a system issue.
e) Plan of Action: potentially track degree attainment in ChildPlus, strengthen postpartum system. 2.
Attendance a) Attendance was at 87.39% in November. We shoot for 85%, so we are meeting our requirement.
3.
Enrollment a) Early Head Start: On the last day we had 203 children enrolled. Our F.E. (funded enrollment) is 190, so we are over enrolled. We have 104 on the waitlist. b)
Prenatal Families: Our F.E. is 14 and we have 17 enrolled.
c) Head Start: We were 99.82% enrolled on last day, so we were short by one child. Our F.E. is 552 and we had 551 on the last day. 4. Nygia Edward moved to approve the Quality Assurance, Enrollment and Attendance Reports. Stephanie Herman seconded the motion. The motion carried.* III.
Director’s Report A.
Please look over on your own.
B.
Rebecca Karlinsky of Connecting for Children attended the meeting. 1. She spoke of the week of Emotionally Health Children (week of January 23rd). There will be book signing that Monday and the Daniel Boone library. Dr. Newmark will be speaking on the following Thursday at Jeff Junior High at 6:00 p.m. We are also offering train‐the‐trainer on Wednesday of that week. Train‐the‐trainer is available to all parents. Please contact Rebecca Karlinsky if interested. 2. Rebecca also explained that Connecting for Children will be going from county to county training instead of doing Mega Events. We need to make CFC available to as many families as possible.
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C. Stephanie Herman attended the MHSA meeting. The budget is a very big concern. Stephanie urges all members to call, write letters, and so on, to the State reps and explain how Head Start and Early Head Start has affected you and/or your child(ren). IV.
Program Instruction (PI) and Information Memorandum (IM) A.
V.
Old Business A.
VI.
None at this time.
Health and Safety Parent Walkthru were turned in.
New Business A.
Home Based Parent Satisfaction Survey 1. Tamara Sutton moved to approve the Home Based Parent Satisfaction Survey. Mick Beyers seconded the motion. The motion carried.*
VII.
Adjournment—8:40 p.m. A. Tamara Sutton moved to approve Adjournment. Danelle Aulbur seconded the motion. The motion carried.*
*The Policy Council was polled to reach quorum. Lisa Thomezcek, Heather Moritz, and Tobee Lawrence approved all above items.
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CENTRAL MISSOURI COMMUNITY ACTION HEAD START Policy Council Meeting January 26th, 2011 (Conference Call) Policy Council Members Present Stephanie Herman Jessica Jacobs Greg Petersen Heather Moritz Melanie Gerhardt Kristal Charles
Amanda Littrell Kelly Marietta Nygia Edwards Pearletha Gray Stephanie McGuire Lisa Thomezcek
Policy Council Members Participating via Email/Phone Mick Beyers Cynthia Johnson Debby Mehmert Staff Present at Policy Council Meeting Nicole Meyer Beth Vossler Mernell King
Others Present
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POLICY COUNCIL MEETING I.
Action Items A. There will be some significant changes in the budget of Early Head Start. We will need to restructure personnel. B.
Early Head Start Continuation Grant FY11 1. The 2011‐2012 budget is balanced. To balance the budget, changes had to be made regarding Early Head Start. The changes pertain to Tiger Paws (3 classrooms), Bear Creek, and Prenatal Families. We will continue to operate Bear Creek, a CMCA classroom that has staff inside, Home based prenatal. We will be contracting with local community partnerships. We will still be providing service to 40 children. It’s been difficult in the past to monitor these partnerships. These changes will take effect at the end of summer 2011. a) A question arose regarding the benefits of using partnerships. The benefit would be a huge cost savings. b) A concern arose regarding comminity partners abiding by our performance standards. The partnerships do have to abide by our performance standards. We do have an out clause in our contracts if these partnerships are not meeting standards.
C.
Head Start Continuation Grant FY11 1. The total is $4,243,779 for Early Head Sart and Head Start rolled together. Head Start’s funding amount is $3,793,831. We are still serving 535 children. We will have to move slots around in Jefferson City. We will possibly moving 40 children from Jefferson City to Callaway because of funding. More information will come. 2. Stephanie McGuire moved to approve the Head Start and Early Head Start Continuation Grant FY11. Stephanie Herman seconded the motion. The motion carried.
D.
Early Head Start State Budget Proposal 1. We are still providing 40 slots for infant/toddlers and prenatal families t through our partnerships in Jefferson City (Open Book, JC Daycare) and WFSC. Our Funding amount for State is $384,501. 2. Nygia Edwards moved to approve the Early Head Start State Budget. Stephanie Herman seconded the motion. The motion carried.
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CONFIDENTIAL PERSONNEL REPORT TO THE HEAD START POLICY COUNCIL 02-07-11 CMCA Head Start and Early Head Start New Hires for 01-13-11 to Accepted Date SITE Boone – Park Audrain – WFSC
HIRE DATE JOB TITLE 01/31/2011 Cook Assistant 01/13/2011 Teacher Assistant
STATUS AFT
Degree
Emergency Hire
CMCA Head Start and Early Head Start Terminations for 11/13/11 to 02/07/11 SITE Moniteau
HIRE DATE TERM DATE 01/13/2010 02/04/2011
JOB TITLE CFDA
STATUS Degree EHS – RFT MA Family Studies
Note: “Annual” positions are defined as positions expected to be active for approximately 9 months of each calendar year. “Regular” positions are defined as positions expected to be active for approximately 12 months of each calendar year. FT = Full-Time. PT = Part Time.
Position Open Client Services Coordinator Volunteer Coordinator Substitute Teacher
CMCA EMPLOYMENT OPPORTUNITIES UPDATED 02/07/2011 Area Hrs/Wk Type Howard County 28 In-House/Public Boone County 40 In-House/Public 8 County Service Area As Needed Temp In-House/Public
Ann/Reg Regular Regular n/a
App Deadline February 11, 2011 February 11, 2011 Until Filled
To apply for a position, mail your application to CMCA, Attn: HR, 807-B N. Providence, Columbia, MO 65203, fax 573-875-2689 or email to HRAssistant@ShowMeAction.org. Applications must be filled out completely. Applications must be turned in by the closing date in order to be considered for a specific position. If sent by mail, applications are accepted only if the postmark on the envelope meets the above guidelines. Click on the position title to see the job description. Applications can be printed off from our employment link. When applying for a position, please specify the title and location of the position.
Central Missouri Community Action HEAD START Summary Budget Comparison From 1/1/2011 Through 1/31/2011 Account Account Title
Code
Spent this Month
Spent Overall
CAN Spend for 9
Under or (Over)
Total Budget for 12
Under or (Over)
Months
Spent for 9 Months
Months
Total Budget
HS FY00 20 130 160 200
HEAD START HEAD START - T & TA Travel Supplies Other
1,433.69 0.00 1,301.16
14,104.82 1,032.44 15,800.27
Total 20
HEAD START - T & TA
2,734.85
30,937.53
34,808.22
3,870.69
46,411.00
15,473.47
9,448.56 2,678.08 34,806.02 4.12 345.77
67,375.15 17,715.45 256,299.43 33.06 3,539.34
86,419.13 23,110.80 263,662.72 3,035.25 6,509.97
19,043.98 5,395.35 7,363.29 3,002.19 2,970.63
115,226.00 30,354.00 371,969.00 4,047.00 8,680.00
47,850.85 12,638.55 115,669.57 4,013.94 5,140.66
47,282.55
344,962.43
163,428.93 62,897.43 1,483.50 5 683 27 5,683.27 0.00 105.50 42,510.09
1,268,704.03 441,299.01 5,915.86 82 183 75 82,183.75 6,150.00 4,545.73 394,428.95
HEAD START - PROGRAM
276,108.72
2,203,227.33
2,312,599.46
109,372.13
3,252,442.00
GRAND TOTAL
326,126.12
2,579,127.29
2,730,145.55
151,018.26
3,829,129.00
21 100 110 120 160 200 Total 21 22 100 110 130 160 170 180 200 Total 22
HEAD START ADMINISTRATION Personnel Fringe Benefits In-Direct Supplies Other HEAD START ADMINISTRATION HEAD START - PROGRAM Personnel Fringe Benefits Travel Supplies Equipment Contractual Other
334,680.55
In-Kind Additional Head Start In-Kind needed through January 2011:
$
310,101.27
9,949.50 1,460.25 23,398.47
(4,155.32) 427.81 7,598.20
13,266.00 1,947.00 31,198.00
382,737.87
37,775.44
530,276.00
1,278,383.28 478,391.83 1,278.00 96 450 75 96,450.75 11,250.00 10,458.73 436,386.87
9,679.25 37,092.82 (4,637.86) 14 267 00 14,267.00 5,100.00 5,913.00 41,957.92
1,802,687.00 708,656.00 1,704.00 128 601 00 128,601.00 15,000.00 13,945.00 581,849.00
957,282.25
(838.82) 914.56 15,397.73
185,313.57
533,982.97 267,356.99 (4,211.86) 46 417 25 46,417.25 8,850.00 9,399.27 187,420.05 1,049,214.67 1,250,001.71
Central Missouri Community Action EARLY HEAD START Summary Budget Comparison From 1/1/2011 Through 1/31/2011
Account Code
Account Title
Spent this Month
Spent Overall
CAN Spend for 9
Under or (Over)
Total Budget for 12
Under or (Over)
Months
Spent for 9 Months
Months
Total Budget
EARLYHS 70 130 160 200
EARLY HEAD START EARLY HEAD START T&TA Travel Supplies Other
0.00 0.00 1,915.65
478.88 0.00 4,634.72
4,641.03 490.50 2,121.03
4,162.15 490.50 (2,513.69)
6,188.00 654.00 2,828.00
5,709.12 654.00 (1,806.72)
Total 70
EARLY HEAD START T&TA
1,915.65
5,113.60
7,252.56
2,138.96
9,670.00
4,556.40
266.87 71.78 3,338.84 0.00 2.44 51.79
2,294.81 567.36 32,387.72 0.00 3.42 675.04
2,414.98 603.76 31,073.04 813.78 89.28 244.53
120.17 36.40 (1,314.68) 813.78 85.86 (430.51)
3,220.00 805.00 41,431.00 1,085.00 119.00 326.00
3,731.72
35,928.35
35,239.37
(688.98)
46,986.00
11,057.65
16,042.48 6,487.66 0.00 437.84 105.50 4,656.10
164,032.70 59,245.89 23.77 15,256.66 187.75 36,692.39
156,380.89 62,550.01 1,337.22 10,195.46 791.19 27,911.97
(7,651.81) 3,304.12 1,313.45 (5,061.20) 603.44 (8,780.42)
208,508.00 83,400.00 1,783.00 13,594.00 1,055.00 37,216.00
44,475.30 24,154.11 1,759.23 (1,662.66) 867.25 523.61
EARLY HEAD START PROGRAM
27,729.58
275,439.16
259,166.74
(16,272.42)
345,556.00
70,116.84
GRAND TOTAL
33,376.95
316,481.11
301,658.67
(14,822.44)
402,212.00
85,730.89
71 100 110 120 130 160 200 Total 71 72 100 110 130 160 180 200 Total 72
EARLY HEAD START ADMINISTRATION Personnel Fringe Benefits In-Direct Travel Supplies Other EARLY HEAD START ADMINISTRATION EARLY HEAD START PROGRAM Personnel Fringe g Benefits Travel Supplies Contractual Other
In-Kind Additional EHS In-Kind needed through January 2011:
59,422.51 $
19,697.77
100,553.00
925.19 237.64 9,043.28 1,085.00 115.58 (349.04)
Central Missouri Community Action HS EXP Summary Budget Comparison From 1/1/2011 Through 1/31/2011 Account Account Title
Code
Spent this Month
Spent Overall
CAN Spend for 4
Under or (Over)
Total Budget for 12
Under or (Over)
Months
Spent for 4 Months
Months
Total Budget
HS EXP 91 130 160 200
HEAD START EXPANSION HS EXPANSION - T & TA Travel Supplies Other
0.00 0.00 0.00
0.00 0.00 0.00
Total 91
HEAD START - T & TA
0.00
0.00
4,400.89 1,984.59 932.28 0.00 695.56 0.00 1,294.38
18,574.74 8,292.45 3,922.61 0.00 837.09 0.00 4,832.33
HS EXPANSION
9,307.70
36,459.22
46,602.40
10,143.18
139,807.00
103,347.78
GRAND TOTAL
9,307.70
36,459.22
47,534.44
11,075.22
142,603.00
106,143.78
92 100 110 120 130 160 180 200 Total 92
HS EXPANSION Personnel Fringe Benefits In-Direct Travel Supplies Contractual Other
3,769.44 3 769 44
In-Kind Additional Head Start In-Kind needed through January 2011:
$
5,345.37
370.68 44.68 516.68 932.04
25,615.04 11,233.00 5,158.68 156.00 1,235.64 100.00 3,104.04
370.68 44.68 516.68 932.04
7,040.30 2,940.55 1,236.07 156.00 398.55 100.00 (1,728.29)
1,112.00 134.00 1,550.00
1,112.00 134.00 1,550.00
2,796.00
2,796.00
76,845.00 33,699.00 15,476.00 468.00 3,707.00 300.00 9,312.00
58,270.26 25,406.55 11,553.39 468.00 2,869.91 300.00 4,479.67
35 651 00 35,651.00
Central Missouri Community Action EHS-EXP Summary Budget Comparison From 01/01/11 Through 01/31/11 Account Code 96
Account Title
Spent this Month
Spent Overall
CAN Spend for 4
Under or (Over)
Total Budget for 12
Under or (Over)
Months
Spent for 4 Months
Months
Total Budget
100 110 120 130 160 200
EHS EXP - T & TA Personnel Fringe Benefits In-Direct Travel Supplies Other
1,915.20 680.62 378.99 363.00 0.00 180.40
7,934.40 2,655.73 1,546.16 4,424.49 0.00 11,262.00
Total 96
EHS EXP - T & TA
3,518.21
27,822.78
22,641.64
(5,181.14)
67,925.00
97 100 110 120 130 160 180 200
EHS EXP - PROGRAM Personnel Fringe Benefits In-Direct Travel Supplies Contractual Other
55,741.68 19,731.93 11,019.15 1,279.28 1,109.92 0.00 25,285.22
227,434.71 76,816.85 44,420.73 2,034.06 29,500.09 18,319.60 74,039.00
223,242.52 89,328.52 43,759.76 655.68 20,988.32 0.00 77,596.28
(4,192.19) 12,511.67 (660.97) (1,378.38) (8,511.77) (18,319.60) 3,557.28
664,598.00 265,904.00 130,270.00 1,967.00 62,965.00 0.00 232,789.00
Total 97
EHS EXP - PROGRAM
114,167.18
472,565.04
455,571.08
(16,993.96)
1,358,493.00
GRAND TOTAL
117,685.39
500,387.82
478,212.72
(22,175.10)
1,426,418.00
IN-KIND REQUIREMENTS WAIVED
6,753.00 2,414.32 1,283.32 2,954.00 299.00 8,938.00
(1,181.40) (241.41) (262.84) (1,470.49) 299.00 (2,324.00)
20,259.00 7,243.00 3,850.00 8,862.00 897.00 26,814.00
12,324.60 4,587.27 2,303.84 4,437.51 897.00 15,552.00 40,102.22
437,163.29 189,087.15 85,849.27 (67.06) 33,464.91 (18,319.60) 158,750.00 885,927.96 926,030.18
Central Missouri Community Action EHS STATE Summary Budget Comparison From 1/1/2011 Through 1/31/2011
Account Code
Account Title
Spent this Month
Spent Overall
CAN Spend for 7
Under or (Over)
Total Budget for 12
Under or (Over)
Months
Spent for 7 Months
Months
Total Budget
EHS-ST 105 100 110 120 130 160 180 200
EHS STATE EHS STATE Personnel Fringe Benefits In-Direct Travel Supplies Contractual Other
9,556.14 3,717.89 1,938.01 0.00 515.71 24,040.00 534.45
56,008.96 22,119.23 11,157.55 3,300.06 8,037.03 130,934.00 9,498.86
51,838.57 19,335.75 9,964.50 1,325.31 8,163.75 120,933.75 12,730.62
(4,170.39) (2,783.48) (1,193.05) (1,974.75) 126.72 (10,000.25) 3,231.76
88,866.00 33,147.00 17,082.00 2,272.00 13,995.00 207,315.00 21,824.00
Total 105
EHS STATE
40,302.20
241,055.69
224,292.25
(16,763.44)
384,501.00
143,445.31
GRAND TOTAL
40,302.20
241,055.69
224,292.25
(16,763.44)
384,501.00
143,445.31
In-Kind Additional EHS-ST In-Kind needed through January 2011:
15,744.59 $
20,413.76
57,675.15
32,857.04 11,027.77 5,924.45 (1,028.06) 5,957.97 76,381.00 12,325.14
Central Missouri Community Action I CAN Summary Budget Comparison From 1/1/2011 Through 1/31/2011 Account Code 89 100 110 120 130 160 180 200 Total 89
Account Title I CAN - PROGRAM Personnel Fringe Benefits In-Direct Travel Supplies Contractual Other
Spent this Month
Spent Overall
CAN Spend for 4
Under or (Over)
Total Budget for 12
Under or (Over)
Months
Spent for 4 Months
Months
Total Budget
4,887.42 1,393.46 917.01 1,031.68 5.12 0.00 1,423.22
19,539.30 5,248.91 3,619.08 53,422.85 17,123.43 92,843.00 72,882.68
18,760.68 5,599.36 3,410.68 20,846.00 8,599.00 33,447.68 23,000.00
(778.62) 350.45 (208.40) (32,576.85) (8,524.43) (59,395.32) (49,882.68)
I CAN - PROGRAM
9,657.91
264,679.25
113,663.40
(151,015.85)
340,990.00
GRAND TOTAL
9,657.91
264,679.25
113,663.40
(151,015.85)
340,990.00
In-kind Additional I CAN In-Kind needed through January 2011:
48,228.80 17,941.01
56,282.00 16,798.00 10,232.00 62,538.00 25,797.00 100,343.00 69,000.00
85,248.00
36,742.70 11,549.09 6,612.92 9,115.15 8,673.57 7,500.00 (3,882.68) 76,310.75
76,310.75
Central Missouri Community Action HEALTHY MARRIAGE Summary Budget Comparison From 1/1/2011 Through 1/31/2011 Account Code 88
Account Title
Spent this Month
Spent Overall
CAN Spend for 4
Under or (Over)
Total Budget for 12
Under or (Over)
Months
Spent for 4 Months
Months
Total Budget
100 110 120 130 160 200
HEALTHY MARRIAGE - PROGRAM Personnel Fringe Benefits In-Direct Travel Supplies Other
12,112.65 3,843.32 2,329.57 0.00 741.89 22,583.24
48,234.99 13,191.46 8,968.26 3,507.00 2,181.69 36,191.02
Total 88
HEALTHY MARRIAGE - PROGRAM
41,610.67
112,274.42
161,117.32
48,842.90
483,352.00
GRAND TOTAL
41,610.67
112,274.42
161,117.32
48,842.90
483,352.00
6,661.69 5,087.22 1,276.06 (805.68) 4,173.31 32,450.30
164,690.00 54,836.00 30,733.00 8,104.00 19,065.00 205,924.00
24,143.48
In-Kind Additional Healthy Marriage In-Kind needed through January 2011:
54,896.68 18,278.68 10,244.32 2,701.32 6,355.00 68,641.32
$
3,925.13
120,838.00
116,455.01 41,644.54 21,764.74 4,597.00 16,883.31 169,732.98 371,077.58
371,077.58
Central Missouri Community Action HEAD START PROGRAM
Quality Assurance Summary Report
ONGOING MONITORING for the Month of: February 2011 SUMMARY OF ONGOING MONITORING ACTIVITIES Different data sources were utilized by the team during this monitoring period; review of Participant Files, classroom observations, review of Child Plus reports (database), etc. Strengths were identified by the team along with areas needing improvement. The monitoring emphasis for the month is reviewed using the OHS Monitoring Tool, review of the program work plan, policy, procedure, forms and formats. Monitoring Emphasis for the month: Nutrition and Family Development Performance Indicators HEAD START EARLY HEAD START As of 2-10-11
2009-2010 PIR
2008-2009 PIR
As of 2-10-11
2009-2010 PIR
2008-2009 PIR
01. Children up to date on a schedule of Preventative and Primary Health Care:
25%
92%
91%
13%
80.38%
94%
02. Children needing medical treatment:
1%
3.75%
0.00%
0%
2.38%
0.00%
03. Children receiving medical treatment:
100%
90.91%
--
--
75.0%
--
48%
67.14%
--
--
--
--
17%
20.89%
31%
--
--
--
19%
33.33%
18%
--
--
--
97%
97.18%
101%
79%
74.16%
73%
82%
96.34%
94%
77%
98.12%
89%
79%
56.76%
77%
52%
89.47%
100%
04. Children completing dental exams since last years PIR: (Preschool Only) 05. Children needing dental treatment: (Preschool Only) 06. Children receiving dental treatment: (Preschool Only) 07. Children with up-to-date, or all possible, immunizations: 08. Children enrolled in Medicaid, SCHIP, or Paid Health Insurance at EOY: 12. Classroom teachers with an ECE or related degree ( AA, BA or graduate):
Strengths The following are the strengths identified by the monitoring team:
x x x
Community & Partnership Development Health Interns working on Prenatal program development and Self Assessment Immunizations and Action Plans Areas in Need of Improvement Possible Systems Issue(s) x Tracking of Degree Attainment x Family Development goal setting data entry and documentation Plan of Action x Potentially track degree attainment in Childplus, but now have up‐to‐date excel file x Family Development entry pilot at 2 sites to see if information can be streamlined
Page 1 of 1
QA Monitoring Report 2-10-11
JANUARY 2011 Monthly Enrollment_Attendance Report HEAD START Enrollment Head Start Local ID County 2102 2101 AUDRAIN 2103 2202 2203 BOONE 2213 2209 2301 CALLAWAY 2401 COLE 2406 2501 COOPER 2601 HOWARD 2602 2701 MONITEAU 2851 OSAGE 2852
Monthly Totals: Site Name WFSC Lakeview Community R6 Centralia Park Tiger Paws Field Callaway County Cole East Cole West Clubhouse Howard County Glasgow Moniteau County Linn Chamois
F.E. 38 20 20 30 60 30 30 38 78 40 40 36 20 36 18 18 552
Enrolled 39 22 20 31 62 34 32 39 89 41 42 31 20 36 20 20 578 104.71%
Waitlist 18 9 2 105 22 66 7 1 5 17 5 3 260 47.10%
Income Eligibility 0-100% 101-130 21 4 14 0 13 3 19 7 34 3 13 0 22 0 27 1 4 47 19 3 25 1 23 1 12 4 25 0 11 2 15 1 340 34 61.59% 6.16%
Mandated Requirements
<35%
>130 2 0 4 1 4 1 0 1 4 0 1 2 1 0 0 3 24 4.35% <10%
Foster 2 1 0 0 0 1 0 0 1 0 0 0 0 1 0 0 6 1.09%
Homeless 2 3 0 0 2 6 3 3 9 4 3 0 1 5 3 0 44 7.97%
Public 8 4 0 4 19 13 7 7 24 15 12 5 2 5 4 1 130 23.55%
Concern 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00%
Disability 2 0 4 3 3 6 1 3 7 6 2 2 3 5 1 3 51 9.24% 10% or >
Enrolled:
Cumulative number of children served during the reporting month.
Vacancies:
All Terminated Children were not replaced within 30 days; the end of the part-day program option is less than 60 days away. In accordance with PS 1305.7. See ChildPlus Report 2210 in En
FE:
Funded Enrollment
*FE:
Current Enrollment during the summer months when part-year classrooms are not open.
JANUARY 2011 Monthly Enrollment_Attendance Report Local ID 2104 2102 1200 1211 2301
Early Head Start County Site Name AUDRAIN BOONE CALLAWAY
2409 2407
COLE
2408
Income Eligibility 0-100% 101-130
F.E.
Enrolled
Waitlist
>130
Foster
Homeless
Public Asst.
Concern
Disability
Community Early Learning
16
20
4
15
1
0
0
2
2
0
2
WFSC
20
21
15
15
0
2
0
1
3
0
1
Bear Creek
8
10
4
0
0
0
3
3
0
4
Tiger Paws
24
26
12
0
0
0
8
6
0
2
45
Callaway County
20
19
10
2
1
0
3
3
0
0
Capital Early Learning
16
16
11
6
1
0
0
1
8
0
2
JC Day Care
16
16
9
1
0
0
1
5
0
2
Open Book
24
22
12
2
1
1
6
0
0
0
11
2501
COOPER
Clubhouse
4
3
3
0
0
0
0
0
0
0
2601
HOWARD
Howard County
12
13
4
7
0
1
2
0
3
0
2
2701
MONITEAU
Moniteau County
10
13
8
9
2
0
0
2
0
0
1
Chamois
16
21
4
1
0
0
5
0
2
4
4
0 1
11
Linn
0
1
0
1
0
0
1
190
204
99
2 115
13
7
3
28
38
0
19
F.E.
Enrolled
Waitlist
>130
Foster
Homeless
Public Asst.
Concern
Disability
-
1
0
0
1
0
0
2852 2851
OSAGE
PRENATAL FAMILIES Local ID County
Site Name
2104
Community Early Learning
2102
AUDRAIN
1200 1211
BOONE
1213 2301
WFSC
-
0
Bear Creek
-
0
Tiger Paws Central Office
0
Income Eligibility 0-100% 101-130 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
-
0
0
0
0
0
0
0
0
0
12
8
6
0
0
0
0
2
0
0 0
0
Callaway County
-
2
0
0
0
0
1
1
0
2401
Cole
2
6
4
1
0
0
0
1
0
0
2409
Capital Early Learning
-
0
0
0
0
0
0
0
0
0
JC Day Care
-
0
0
0
0
0
0
0
0
0
Open Book
-
0
0
0
0
0
0
0
0
0
-
0
0
0
0
0
0
0
0
0
2407
CALLAWAY
COLE
2408
0
2501
COOPER
Clubhouse
2601
HOWARD
Howard County
-
1
1
0
0
0
0
0
0
0
2701
MONITEAU
Moniteau County
-
3
2
1
0
0
0
0
0
0
Chamois
-
0
0
0
0
0
0
0
0
0
0
Linn
-
0
0
0
0
0
0
0
0
0
0
14
21
0
13
2
0
0
1
5
0
0
F.E.
Enrolled
Waitlist
0-100%
101-130
>130
Foster
Homeless
Public
Concern
Disability
2852 2851
OSAGE
EHS PROGRAM TOTALS
204
0
225
99
128
15
7
3
29
43
0
19
110.29%
48.53%
62.75%
7.35%
3.43%
1.47%
14.22%
21.08%
0.00%
10.00%
<35%
<10%
Mandated Requirements Enrolled:
Cumulative number of children served during the reporting month.
Vacancies:
All Terminated Children were NOT replaced within 30 days. in accordance with HSPPS 1305.7 vacancies do not have to be filled within the last 60 days of a program year..
FE:
Funded Enrollment
10% or >
JANUARY 2011 Monthly Enrollment_Attendance Report Attendance HEAD START AND EARLY HEAD START CACFP MEALS PROVIDED Local ID County 2104 2103 2101
AUDRAIN
2102
Site Name
ADA
#DSS Child Care Subsidy
# Breakfast
# Lunch
# PM Snack
Community Early Learning
75%
0
75
76
59
Community R-VI*
92% 88%
NA
NA
NA
NA
Lakeview
NA
WFSC
81%
250 653
233 651
0 548
NA
NA
NA
1211
Bear Creek CFDC
64%
16 4
2202
Centralia
81%
NA
150
291
134
2203
Park
85%
NA
647
512
413
Pregnant Moms
1200
BOONE
2213
Tiger Paws
NA 77%
NA 27
NA 503
NA 512
NA 413
2209
Field
75%
NA
77%
20
279 516
258
Callaway County
283 338 170
174
2301
CALLAWAY
2409
Capital Early Learning
2401
Cole East
2406
469
91% 78%
7 21
605
790
147 486
NA
207
381
171
Cole West
72%
2407
JC Daycare**
87%
NA
NA
NA
NA
2408
Open Book**
81%
NA
NA
NA
NA
197
367
164
2501 2602 2601 2701 2852 2851
COLE
COOPER HOWARD MONITEAU OSAGE
Clubhouse
78%
NA
Glasgow
87%
NA
NA
NA
NA
Howard County
4
244
411
239
Moniteau County
72% 78%
NA
244
411
239
Chamois
79%
3
321
319
271
Linn
84%
NA
234
222
219
80.11%
102
5046
6069
4171
TOTAL *CACFP Reimbursement collected by partner. **DSS Reimbursement collected by partner.
ADA:
Average Daily Attendance (ADA) is tracked and analyzed in accordance with 1305.8 of the Head Start Performance Standards.
DSS Child Care Subsidy:
For the purpose of this report, we are only reporting the children for whom we receive DSS reimbursement. (Those that are enrolled in a full-day classroom.) For more information on the DSS/Child Care Assistance Program, please visit http://dss.mo.gov/cd/childcare/pdf/ccare.pdf.
CACFP Meals Provided:
For more information regarding the Child and Adult Care Food Program (CACFP), please visit http://www.fns.usda.gov/CND/Care/CACFP/aboutcacfp.htm.
Central Missouri Community Action Early Childhood Programs - Head Start and Early Head Start Passion – Commitment – Excellence CMCA Head Start Director’s Report February 10, 2011 CMCA Head Start 2010-2011 “Providing the BEST for young children and their families….Our Performance Targets include ….”Healthy Pregnancy and Birth, Thriving at Three, Successful at Five leading to children who are Competent and Well Rounded at Eight” Thank you to the CMCA Head Start Policy Council for their commitment to the children and families of the program. Thanks to those who came out for the Week of the Emotionally Healthy Child. Your commitment assists everyone in the program! Thanks! Head Start Annual Joint Meeting had to be cancelled due to the weather. Thanks to everyone (those who called from home and those of you who came to Central Office) for making the “virtual” meeting in January successful. Thank you for helping review and approve the grant application which was due 1/31/2011. Missouri Head Start Association (MHSA) will hold the next council meeting on Wednesday, February 23rd. Later that evening is the Annual Meeting of the MHSA and Awards Ceremony. CMCA Head Start will be honoring our Partnership of the Year- Columbia Cares for Kids Coalition. Also being honored at the Annual Event are staff members and/or volunteers with more than 20 years of service to Head Start. Congratulations to Carmalee Hall (Cole West); Tori Sims (Community R-VI) and Krescenz Hundley (Cooper County) for their years of service – all have over 20 years of service to Head Start!!! T/TA -Training and Technical Assistance– Several staff recently attended the CLASS assessment training provided by the T/TA system. Those in attendance thought that the training was very good and now they will receive onsite assistance as they begin to assess classroom teachers and classrooms using the CLASS tool. Missouri Head Start State Collaboration Office – is hosting a 2-day event, along with the MHSA, for dental health education for Missouri grantees. The training is called Cavity Free Kids and has excellent classroom materials which
will complement our Healthy Smiles work already in place. Our program will be sending managers to this training to then come back to the program and train our staff. We are excited to be using the program in our classrooms. This will compliment the Healthy Smiles program that is already in place.
PROGRAM UPDATES: I CANDuring the month of January fourteen (14) grantees conducted parent trainings. The remaining grantees will conduct their parent trainings this month (February). For the programs that didn't reach their goal of 100 families to be trained, they will hold additional trainings in the month of March to reach their goal. Combined, all twenty-three (23) grantees will train 2300 families. On January 26-28, 2011, Trisha Wright traveled to Reno, NV to make an onsite review of the training provided by the team from Community Services Agency Head Start. They trained 57 families while she was there. Earlier that week, the program held a Spanish training and trained over 30 Latino families. The I CAN team is very busy working with the Health Care Institute (HCI) at UCLA on several grant and foundation applications. The HCI has applied for a RAND grant which will research the HCI methodologies on obesity and diabetes prevention. The I CAN team is making final preparations for the upcoming Executive Training program which we are managing for the HCI. The training will be held in St. Louis on March 3-4, 2011. The final IIP (Innovation and Improvement Project) grantee meeting will be held in Virginia in March. Mernell King and Trisha Wright will attend for CMCA and Dr. Ariella Herman will attend for UCLA. This meeting is the last opportunity we will have to get with our other IIP friends and Federal Representatives to discuss the outcomes of our project and any findings they want to share â&#x20AC;&#x201C; we have a lot of great outcomes to share! Interested in a copy of the IIP results for year 2? Please ask and we can make a copy available to you. CFC (Connecting for Children) Updates: The first Cole County Weekly class was a success- 12 people turned out and everyone participated in discussion. The information seemed very relevant to our parentsâ&#x20AC;&#x2122; situations and Lisa did a great job of linking it back to the effects healthy communication has on kiddos. Carmalee was very helpful and picked up on
paperwork fast. The Audrain class was also a success with 6 people attending with high participation. Lori and Patty both report the night was great fun and are looking forward to next week's class. The Week of the Emotionally Healthy Child was a great experience- very good turnout, great community enthusiasm, good info, and Dr. Newmark is a very dear man. Being able to share the info with 250 people on Thurs. night was a highlight. The continued feedback on the Facebook page illuminates the strong impact that week had on our community. Thanks to the Policy Council parents that took a leadership role in attending the Facilitator Training during the week! A follow up training for facilitators will be planned very soon…stay tuned! For any information regarding enrollment or signing up for a class, please have families call us at 443-8706 or toll-free at 800-706-1742 ext. 1022 (Nolanda) or for Spanish speaking participants/enrollment questions and sign-up please call ext. 1032 (Amy). We also have information on other trainings offered in the community that we can refer families to, so don't hesitate to contact us! Interpretive Services/DLL (Dual Language Learner) Updates: Simultaneous Interpreting was offered at the Community Event during the week of the Emotionally Healthy Child. Fourteen parents and community members utilized this service to listen to the presentation in Spanish. We will meet again as a group in March, to review the presentation and discuss the principles and strategies of Dr. Newmark’s book, “How to Raise Emotionally Healthy Children.” As part of the CMCA Head Start Basic Spanish Course, the instructor will be visiting sites in February to provide Spanish language support in the classroom. In addition, we are finalizing the dates for the next session of Basic Spanish Classes for Head Start staff that will be in Mexico, MO starting in March. This month, interpreters are staying busy with home visits, parent teacher conferences and communicating information about inclement weather to parents. From Family Development THE CHILDREN’S PROJECT – WEEK OF THE EMOTIONALLY HEALTHY CHILD: Feedback from all Columbia Cares for Kids Coalition Members regarding the “Week of the Emotionally Healthy Child” has been extremely positive! The group is eager to re-convene and create a new focus. We are tentatively scheduled to meet on February 25th. Updates will be shared as they develop. Project LAUNCH/Columbia Wellness Council has approved Head Start to engage 3 families in the Wellness Council. This is a wonderful leadership opportunity! Discussion held yesterday regarding application for Children’s Trust Prevention Grant was exciting and, if awarded will help us build capacity for the continuation
of Columbia Cares for Kids and for creating similar coalitions across our 8 county service area. A Proposal to deliver a presentation at the National Head Start Conference is complete and, if we are selected will allow us to showcase our community engagement success. Children’s Trust has approved our use of the How to Raise Emotionally Healthy Children curriculum as the foundation for our REAL Dads program and to use two of our enrolled fathers as trainers for the groups. Mick Beyers and Jason Fox will be leading the groups in Boone and Cole Counties. FDAII Dave Bruns will be meeting with them tomorrow to conduct a “train the trainer” session and to have contacts signed. Class schedules will be announced soon. Fathers First Fathers First will host its third annual skating party on Saturday, February 26th from 11:30-1:30. The event will be held at the Empire Roller Rink in Columbia. The event is free and open to any enrolled Head Start family. We expect a great turnout! Don’t let the families you serve miss this wonderful opportunity! For more information, contact David Bruns, Family Development Advocate II by calling (573) 881-2395. Child Services Update: CPR/First Aide: Congratulations to Jackie Rivera and Melissa Scheer who are now certified CPR/First Aide trainers. We are excited to have this available for our program “in house”. Health Interns will be working with the staff at CMCA Head Start to complete a number of items including the Self Assessment data collection for 2011. They are also going to work on making a booklet of common childhood aliments. The books will be simply stated with pictures and will say what the illness is, what signs/symptoms it presents, how it is spread, how long it is contagious, and etc... They will also be making laminated signs for all contagious illnesses that can be posted on classroom doors that give parents basic info. We are excited to have these nursing students from MU! Welcome students! The Child Outcomes Framework has been changed and CMCA Head Start has a copy of the new Framework. There are some additions to the framework and some changes to the existing child outcome expectations. Wendi Matlick and Mernell King will be attending the “Road to School Success” conference the week of February 14th. More to come in future months. PITC UPDATE: 3 program staff have been selected to attend PITC training! Congratulations to Wendi, Jamie, and Natilee for being selected to attend this training. The PITC training is very hard to get into! They will be able to bring the Program for Infant/Toddler Caregivers back to our program.
HSAC (Health Service Advisory Committee) has recruited so far 7 new members to attend next meeting in March and still working on recruitment. We are always looking for parents to be a part of our HSAC. Contact Jackie Rivera at 573-4438706 ext.1058 for more information! Mental Health – the Autism Spectrum Disorder Group made a presentation to the Head Start preschool staff at a recent training. They will be making recommendations on the assessment of children in the program. More to come in the near future. ERSEA (eligibility, recruitment, selection, enrollment and attendance) Assessment and Planning for next year will occur over the next three months. Program Management Staff have been participating in this process. Site staff, policy council members and board members are welcome. If you are interested, please contact Melissa Chambers ext. 1042. Infant/Toddler CDA (Child Development Associate) is now offered at Lincoln University. CMCA Head Start has 11 participants involved in this important certification process! A big thank you to Lincoln University for developing this important curriculum and coursework!!!!
OTHER PROGRAM UPDATES:
CMCA Head Start’s Tobacco Free Committee: The inclement weather has really put a halt to meetings in 2011. The NEXT meeting has been rescheduled for Friday, February 11, 2011. We will meet at Boone Tavern in Columbia. This meeting will focus of the development of a draft policy and finalizing the letter for Head Start families. Discussion about a 60-day pilot will also be on the agenda School Reach is our parent/family notification system. If your phone number (or contact number) changes, please make sure to notify your Head Start team member. If you have difficulty, or are not receiving your School Reach announcements, please let your local Team Leader know so that we can correct this immediately. Also remember that you can choose which language to receive your notifications in – make this system work for you!
CURRENTLY IN DEVELOPMENT:
CMCA Head Start plans to develop a working committee to look at Social Networking Policies and Procedures. We have several examples to begin our work. Would you like to serve as our parent representative on the work group/committee? Let Mernell know at 573-443-8706 (x 1028) if you would like to join the committee. The committee will begin meeting very soon.
FEDERAL REPORTING:
ARRA Reports - report was completed on time – January 10, 2011 - we have been receiving comments and requests for additional information and have complied with all requests I CAN Quarterly Report- report was submitted before due date of January 31, 2011 CFC Quarterly Report – report was submitted before the due date of January 31, 2011 GRANT SUBMISSIONS – EHS state grant/budget was submitted to state officials in January 2011 HS/EHS Continuation refunding application was submitted to the Office of Head Start before 1/31/2011.
Peer Review Updates: Peer Review responses were sent to the Office of Head Start - Region VII on Friday, May 28, 2010. All but one (1) item of non-compliance were corrected onsite during the review and remain in compliance at this time. Only one (1) finding remained at the end of the review week and that non-compliance was corrected on December 4, 2010 immediately following the Peer Review. These areas remain in compliance as of the date of this report (2-10 -2011) OHS Peer Review: We will NOT have an Onsite Peer Review this year – This is great news as we implement all of the new HS and EHS sites and initiatives!
PARTNERSHIP UPDATES:
We are excited that our new partnership with the Columbia Housing Authority (for one classroom at Bear Creek) is coming along and is slated to be ready in the spring…we will keep you updated! We are meeting with officials of Jefferson City Public School District on Friday, February 11, 2011, and we will be showing them some of our infant/toddler program space in Columbia. We are always looking for good childcare partners – if you know of any in your area (especially in Jefferson City), please let us know.
MANAGEMENT UPDATES:
Our focus this month – ERSEA plan update and ERSEA Criteria finalized. Eligibility – Recruitment- Selection - Enrollment and Attendance (ERSEA) Activities – Enrollment continues to meet expectations - Enrollment Report is contained within this report packet/mailing. It is noteworthy that this year, CMCA Head Start has a lot more homeless families than we have had in the past. This is especially challenging when “slots” fill up and enrollment levels remain at capacity. Committees have been formed to work on the ERSEA documents, including the priority criteria that will be applied to applications in 2011. You will receive more information at the February meeting as that criterion has to be approved by both the Policy Council and the Board. MONITORING CONCERN AREAS NOTED by Program Director: We remain always concerned with Inkind (non-federal match) donations as we develop more and more programs and are expected to have an 80-20 match (federal/local). ACTION ITEMS: Grants: Other REQUIRED INPUT/Approvals: ERSEA Report Credit Card Report USDA Meal Count/Report
Attendance Report Monitoring Report
OTHER BUSINESS ITEMS: Collection of all site facility walk through/assessment documents has been completed. We will review these as an administrative team and take corrective action immediately and will report in February the results. IM/PI: Information Memorandums and Program Instructions – those we have received since our last Council meeting are found for your information and review within this mailing. In addition, they can be found on the eclkc web site: www.eclkc.ohs.acf.hhs.gov.
Web Sites of Interest to Policy Council Members: www.moheadstart.org - this is the official web site of the Missouri Head Start Association. Missouri Head Start Association works for children, families, staff and communities regarding issues of interest to Missouri’s Head Start programs. The site gives detailed information on all of Missouri’s Head Start and Early Head Start Programs. www.ECLKC.ohs.acf.hhs.gov – this is the Early Childhood Learning and Knowledge Center. This web site is the complete repository and library of all items from Head Start since 1965. This is a great web site and if you have access to a computer –check it out! www.showmeaction.org – this is the Central Missouri Community Action web site check it out!
Respectfully submitted, Mernell T. King Early Childhood Programs Director Central Missouri Community Action 807 B North Providence Road Columbia, MO 65203 573.443.8706 (x1028) Mernell-King@showmeaction.org
“Every Child Deserves a GREAT Head Start!”
CMCA Head Start Administrative Updates Administrative Updates Mernell T. King Early Childhood Programs Director y g
By PresenterMedia.com
•CMCA Policy Council Leading the way…. Leading the way…. • • • •
CMCA Head Start Policy Council members are active in A number of important projects and assist A number of important projects and assist In policy development for the Head Start Tobacco Free Program. Committee
Missouri Head Start Association (MHSA)
•Let the numbers do the talking! So far this year in Interpretive Services… y p
143 The number of program‐ wide official forms and materials that have been translated: Eng/Span
8 ‐Week Basic Spanish Class was developed and offered to staff
2 Training sessions offered in Spanish through Connecting for Children (9 weekly classes)
10 New Bilingual Volunteers
3 Times we have used the Simultaneous Interpreting Equipment for large family events
1 In‐House Interpreter at WFSC
9 Contracted Interpreters are p ready to serve parents on an as‐needed basis
3 Staff trainings on cultural topics and the revised HS Multicultural Principles Multicultural Principles
Increased communication, programmatic impact, and accessibility for d ibili f families that speak languages other than English
The E X PA N S I O N of Early Head Start Services ARRA $1,426,418.00 to serve 124 infants, toddlers and prenatal women $67,925.00 for Staff Development and Trainingg STATE $384,501.00 to serve 40 infants and toddlers through and toddlers through partnership with local Child Care Providers This funding has allowed CMCA to provide services to infants, toddlers and prenatal families in all 8 counties.
•CMCA Head Start Family Development CMCA H d St t F il D l t Bryon White Family and Community Partnership Administrator
Fathers First, REAL Dads Classes p in Goal Planningg New Monthlyy Needs Assessment/Immediate Response Increased Utilization of FDAII Services Family Literacy
By PresenterMedia.com
Collaboration and Shared Responsibility with Partners • Entire Community Targeted Entire Community Targeted • Dr. Gerald Newmark, PhD and author of How to Raise Emotionally Healthy Children • Addressing 5 Critical Emotional Needs dd l l d • Practical Strategies for Parents, Educators, Social Service Providers, and Educators • Variety of Learning Opportunities Including Parent Focus Group Facilitator Training •
•Connecting for Children Building Healthy Relationships Building Healthy Relationships •
A Communication program for Head Start eligible parents
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We offer a variety of trainings focusing on healthy and g y effective communication
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Main Goal: For parents to Main Goal: For parents to model healthy communication for their kids, so that kids will learn these skills which in turn will help them be more successful in school
•What will Year 4 Look Like? A second line of text here
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Weekly classes in the counties ‐We understand how hard it can be to find childcare for a whole weekend, and that it’s hard to travel for these trainings. So we are bringing the trainings to you! We will be holding a 5‐week event in all the counties… talk with your team leaders to find out when we will be coming to your county.
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Overnights are a prize! ‐Once you attend the 5‐week class you will be invited to a 1‐day Saturday event. If you complete BOTH of these trainings, you will win a spot for an Overnight Retreat!
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Flat stipends of $20 for 8 hours of training ‐The feds understand how important this information is and so they have allowed us to offer $20 per family for each training to help reduce barriers. Please feel free to use this money to pay a babysitter, pay for gas, etc.
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Child Outcomes are included ‐ We know how important your children are to you, and how important education is for We know how important your children are to you, and how important education is for them. We have included how you can help your children attain their education goals into all of our events. The more support we offer our kids, the more likely they are to be successful in school!
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New Curricula ‐We are excited to announce we have created additional Booster Curricula so that returning participants can continue to attend events and learn! returning participants can continue to attend events and learn!
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Reminder: No Childcare ‐Please make arrangements for your kiddos prior to the event.
Child Services • • •
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Expansion of EHS and HS Classrooms Classroom Coach positions‐ HS‐EHS Annual Observations of Classrooms‐ ITERS‐R and ECERS‐R. CLASS observation in 10 Classrooms Developed new EHS ongoing Assessment Developed new Child Outcomes System for Head Start ongoing assessment data tracking. New Head Start Child Development and Early New Head Start Child Development and Early Learning Framework‐ January 2011 Revision of 2000 Head Start Child Outcome Framework 11 Development Domains‐ 3 New Domains • Logic and Reasoning • Social Studies Knowledge & Skills • English Language Development
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Cl Classrooms
Outcomes
Child Services Curriculum and Training Curriculum and Training •
HighScope Curriculum implemented program wide EHS/HS
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Trained 65+ EHS staff‐ 4 weeks High Scope Infant and Toddler curriculum.
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40 Head Start staff Trained in Number Plus Math extension of HighScope Curriculum
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Also Trained staff in Born to Learn, PITC, Emotional Beginnings, Partners for Healthy Baby, and CLASS.
Central Missouri Community Action HEAD START PROGRAM Type of Issuance:
Subject:
References: Performance Standard: Policies/Procedures:
POLICY
Effective Date:
JANUARY 2010
LEAD
45 CFR 1304.20(a)(1)(ii) Lead Testing 7 Procedures
Licensure:
N/A
Parent Handbook:
N/A
Personnel Manual:
N/A
Financial Policies:
N/A
Forms/Formats: Documents:
Lead Consent Form N/A
Missouri Facts The Centers for Medicare and Medicaid Services (CMS)/Missouri Department of Social Services, Division of Medical Services requires a blood lead test at 12 and 24 months for all Medicaid eligible children. Day care facilities are required to record a "proof of lead testing" signed by the Health Care Provider performing the test within thirty (30) days of the child's enrollment. If the parent/guardian does not provide it or a written statement stating why they do not want the child tested, the Day care facility is to offer the parent assistance in scheduling a test. Fact: Missouri is the #1 lead-producing state in the United States. Fact: 24 percent of Missouri housing was built before 1950, when high lead-content paint was widely used. Fact: Approximately 65 percent of Missouri housing was built before 1978 and may contain some lead-based paint. Fact: An estimated 1.2 percent of Missouri children tested less than six years of age are known to have elevated blood lead levels ( ≥ 10 μg/dl). Fact: Lead poisoning adversely effects young children. The United States has made progress in reducing lead exposure among children. However, the issue remains a serious environmental health hazard for those living in poverty and young children under the age of six. Estimates based on screenings show that low-income and Medicaid-eligible children are nearly five times more likely to have harmful blood lead levels than the general child population. Lead, a poisonous metal, contains a neurotoxin that is harmful to fetuses and developing young children. Extremely high levels can result in seizures, coma, even death. Lead poisoning is a serious yet preventable condition that is particularly damaging to young children; it can affect a child’s brain, kidneys, bone marrow and other body systems. There can be adverse health effects even at low blood lead levels. According to the Centers for Disease Control and Prevention (CDC), a "threshold" has not yet been determined regarding the minimum level of lead that could result in negative cognitive and behavioral development. This is of concern since children often do not display obvious symptoms of elevated lead levels. Therefore, the best way to detect elevated lead levels is through a blood test. Children may be exposed to lead poisoning from a variety of environmental sources. The primary source in young children is through contaminated dust from deteriorating lead-based paint in older homes. Newly immigrant children may be at risk due to cultural traditions that commonly use leadglazed cooking vessels and lead-based home remedies. Occupational exposure, another potential Page 1 of 2
Lead Policy-H549.doc
Central Missouri Community Action HEAD START PROGRAM Type of Issuance:
Subject:
References: Performance Standard: Policies/Procedures:
POLICY
Effective Date:
JANUARY 2010
LEAD
45 CFR 1304.20(a)(1)(ii) Lead Testing 7 Procedures
Licensure:
N/A
Parent Handbook:
N/A
Personnel Manual:
N/A
Financial Policies:
N/A
Forms/Formats: Documents:
Lead Consent Form N/A
source, introduces lead into the home or a womanâ&#x20AC;&#x2122;s womb from individuals who work with the metal daily. Low-income families are disproportionately at risk as these families tend to live in older housing which may contain lead-based paint or lead plumbing. The Centers for Medicare & Medicaid Services (CMS) require that all low-income, Medicaid-eligible children be screened for lead toxicity using a blood test. In 2001, the Journal of the American Academy of Pediatrics estimated 60% of children with elevated lead levels were Medicaid recipients and 83% of children with lead levels greater than 20ug/dL were on Medicaid (Journal of the American Academy of Pediatrics, December 2001). For this reason, all children who qualify for Medicaid are considered "at risk" for the Early and Periodic Screening, Diagnostic, and Treatment program (EPSDT) blood risk assessment. In order for programs to meet and comply with Head Start Program Performance Standards, Head Start programs must ensure that all children receive a lead toxicity screening.
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Lead Policy-H549.doc