http://www.showmeaction.org/board/pcdocs/Archives/bm092310 by Central Missouri Community Action

Table of Contents September 23, 2010 Board Meeting All Board Members Receive: Cover Letter Agenda Consent Agenda Documents:    

Minutes of August 26 Board Meeting August Financial Reports August Credit Card Statements Board of Directors Attendance Report

Director’s Report Head Start Directors Report Action Item Documents:     

Agency Budget CSBG FY 11 Budget Foster Grand Parent Grant Summary Sheet Board Calendar Draft Options 1 and 2 Board of Directors - Terms of Office

Additional Items  

HS Program Instruction - Enrollment, Re-Enrollment, Migrant HS Policy and Procedure - CFC Participant Supports

For those who do not have internet access: Policy Council Mailing Any Head Start Friday Faxes sent since last meeting News Articles Press Releases For those on the Finance Committee: Agenda th Minutes of August 26 Finance Committee Meeting Complete Financial Report for August

P:\Administration\Board\Board Mailings\2010 Board Mailing\September 23, 2010\09-23-10 Table of Contents.doc

CENTRAL MISSOURI COMMUNITY ACTION NOTICE OF MEETING Notice is hereby given that the CMCA Board of Directors will conduct a meeting at 6:00 p.m. on Thursday, September 23, 2010 at the Central Office Large Conference Room, 807 B North Providence Road, Columbia, Missouri. Central Missouri Community Action Strategic Commitments (SC) SC 1. Engage the community to assure that all people have their basic needs met. SC 2. Enhance community capacity to ensure all individuals have lifelong learning opportunities. SC 3. Build community capacity to enhance economic and community assets. SC 4. Build relationships across class and race lines. SC 5. Develop an innovative, caring agency dedicated to being an influential leader in our communities.

AGENDA I.

Call to Order and Welcome

II.

Consent Agenda Items - Requires Action

A. B. C. D. E. III.

Minutes from the August 26 Board Meeting Agenda August Financial Reports August Credit Card Statement Board Attendance Report

Action Items

A. B. C. D. E.

Agency Budget Head Start Self Assessment Foster Grandparent Program Grant Board Calendar 2010-2011 Election of Officers

IV.

Board Training - Board/Executive Director Evaluation

Program Updates

A. B. C. D. E. F. VI. VII. VIII.

Roots - N - Blues Half Marathon Program Information Report 09-10 Monitoring Plan 2010-2011 In Kind Plan 2010-2011 Program Instruction - Enrollment, Re-Enrollment, Migrant Policy and Procedure - CFC Participant Supports

Executive Directorâ&#x20AC;&#x2122;s Report Other Business Adjournment

CMCA Mission: To empower individuals and families to achieve self-reliance CMCA is committed to equal opportunity. If you are disabled and need an accommodation such as an interpreter for the hearing-impaired, please contact our office. A three-day notice is required for scheduling. Representatives of the news media may obtain copies of this notice by contacting: Leah Patrick, Executive Assistant CMCA 807-B N. Providence Road, Columbia, MO 65203 Phone: (573) 443-8706, Ext. 1026

CENTRAL MISSOURI COMMUNITY ACTION Board of Directors Meeting August 26, 2010 Board Members Present Kevin Lowrance Ken Pearson Alice Brandt Audrey Johanns John Flanders Lisa Thomeczek

Murray Purcell Jim Ertle Loretta Breeding Paul Davis Marian Bridges Dwight Massey

Board Members Absent Carolyn Lewis Gabe Craighead Cami Drew Connie Bowman

Lilla Jefferson Kimm Jones Susan Keyton Kristal Charles

Staff Present Darin Preis Leah Patrick Joyce Davis Trina Almond

Anita Sanderson Angela Hirsch Dianna Moore Chris Macy

Ad Hoc Members Present Jean Ispa

Call to Order and Welcome Alice Brandt called the meeting to order at 6:06 PM. Darin Preis, Executive Director, introduced himself and welcomed everyone to the meeting. Regular introductions of all Board Members and Staff followed, including the introduction of new member Audrey Johanns, Private Sector Representative from Cole County.

II.

Consent Agenda Items Alice began the meeting by mentioning that an amendment to the agenda was needed, and that the Thrive Fund would be added as an action item to be voted on by the board. With that, John Flanders made a motion to approve the changes to the Agenda. Paul Davis seconded the motion. The motion carried. Alice Brandt continued by explaining that the consent agenda items would be presented as a whole to conserve time. Alice asked if any corrections needed to be made to any Consent Agenda documents. It was unanimous that no other changes were needed.

Paul Davis made a motion to approve the Consent Agenda Items. Ken Pearson seconded the motion. The motion carried.

III.

Action Items

A. CMCA Limited Liability Corporation (LLC) Darin began by introducing Dianna Moore, Economic Development Director. Dianna gave a brief presentation regarding the Limited Liability Corporation and explained that this LLC would serve as an umbrella for the transitional housing for homeless youth facility that will be located in Columbia. Dianna explained that if we build these properties under separate LLCâ&#x20AC;&#x2122;s, it allows for CMCA to be protected from any type of issues that might surround that. Questions were raised regarding the separate LLC, and answers were given in detail. To conclude, Dianna asked that the Board appoint an individual within the Agency to manage the LLC. It was unanimous that Darin should serve as the manager. Jim Ertle made a motion to approve the CMCA Limited Liability Corporation and name Darin Preis the Manager of said LLC. Ken Pearson seconded the motion. The motion carried.

B. Micro Enterprise Loan Fund Dianna Moore continued the board meeting by moving right along into the next Action Item, the Micro Enterprise Loan Fund. Dianna began by mentioning that Policies were included in the mailing, and that procedures were placed at individuals seats. Since Procedures were not included, they would not be voted on. However, since the Policies were included in the mailing and Members were given ample time to review, those would be voted on. Dianna added that the Micro Enterprise Loan Fund fits within Strategic Commitment #3, build community capacity to enhance economic assets. She then outlined the policies regarding income level of persons who will be applying, and which entities CMCA will be acquiring money from to fill the loan pool. She mentioned various funding sources that are already showing enthusiasm in wanting to give to the Loan Fund. A discussion followed about said policies and procedures. Darin then mentioned that John Flanders will be serving on the Micro Loan Committee, and asked if any other Board Members would be interested in serving on that committee. Audrey Johanns mentioned that she thinks that this program is an excellent opportunity as a small business owner herself, and is interested in serving on the committee. Jim Ertle made a motion to approve the policies outlining the Micro Loan Fund. Loretta Breeding seconded the motion. The motion carried.

C. Construction Loan for Fulton Home Development Darin began by stating that CMCA owns a clean lot in Fulton, and that CMCA would like to build a house on that lot to sell to a low income family who qualifies in that community. Darin continued by stating that CMCA approached MHDC to fund the construction of the home, but that outcome was unsuccessful. That being said, Darin would like to apply for a traditional construction loan to build on that lot, then put the house up for sale. He concluded by saying that CMCA has done this in the past, and that staff in Callaway County are enthusiastic in finding a family who would be approved for USDA funding to purchase the home.

Murray Purcell made a motion to approve the Construction Loan for the Fulton Home Development. Marian Bridges seconded the motion. The motion carried.

D. KC Royals Charities Grant Darin gave a brief overview of the KC Royals Charities Grant. This grant is a small one that would support male involvement in activities with children, specifically the Fathers First Program. Ken Pearson made a motion to approve the KC Royals Charities Grant. Jim Ertle seconded the motion. The motion carried.

E. Head Start Body Start It was explained that this grant would be used to replace the current playground surface with a resilient surface at the Cole East Head Start site. Essentially, making the playground safer for children to play on. Jim Ertle made a motion to approve the Head Start Body Start Grant. Loretta Breeding seconded the motion. The motion carried.

F. Ratify Executive Committee Decisions â&#x20AC;&#x201C; 6/22 Conference Call nd

Darin mentioned that a conference call was held on June 22 asking for the Executive Committees approval of the Sustainable Energy Resources for Consumers grant. This will allow the Weatherization program to weatherize 50 additional homes, and of the 50, 15 would have a thermal heating pump installed. Other items approved prior to the meeting by the Executive Committee include Head Starts Early Learning Mentor Coaches ARRA Grant, and Van Purchases for Weatherization. Paul Davis made a motion to ratify. Ken Pearson seconded that ratification. The motion carried.

G. Thrive Fund Darin explained that this grant is a capacity building grant through the Housing Assistance Council. CMCA would like to apply for a total of $45,000 to be dispersed over a period of three years ($15,000/annually). This money would be used to support the Economic Development Directors salary. With ARRA running out, this really helps to continue Diannaâ&#x20AC;&#x2122;s work. John Flanders made a motion to approve the Thrive Fund. Marian Bridges seconded the motion. The motion carried.

IV.

Board Training - Budget Preparation Anita Sanderson gave a detailed explanation of the process CMCA uses to create a budget. Darin mentioned that this training is beneficial at this point as next month the Board will be approving several budgets as September marks the end of the fiscal year. She passed out a handout to aid

in her presentation, and any questions posed by Board Members were answered. A small discussion regarding the process followed.

Program Updates

A. CSBG Budget Darin started by stating that he wanted to speak to the Board regarding this specific program’s budget as the outcome, as of right now, is unknown. CMCA received $1.2 million in stimulus money last year that the agency will not be receiving this year. With that money, jobs and programs were created. The obvious outcome is that those jobs would be lost, and lay off would occur which was the agreement CMCA made with the employees upon hire. Some of the programs however are showing significant success rates and have the potential to be self sustaining, and CMCA would like to keep them. How to fund them is the quandary. Darin continued by saying that the House Appropriations Committee recommended to the House that they increase CSBG funding by $100,000,000. If the House and Senate accept the increase it would equate to about $100,000 - $150,000 that CMCA could receive. This is no guarantee, but it would help immensely. Darin then outlined several options as to where to pull certain money from in order to maintain those programs that work for the community. That being said, Darin mentioned that pulling money out of the reserves is also an option. Currently CMCA has roughly $600,000 in reserves, and the agency needs to utilize $150,000. Darin continued by stating that the agency is not asking for approval now. Instead he is offering his input and asking for parameters to build the budget. The board agreed that they would like to see a proposal with spending into the reserves in the neighborhood of $100,000.

B. Relationships Assessment and Roots – N – Blues Half Marathon Trina Almond began by passing out documents to support both of her presentations, one being a flyer to advertise the Half Marathon. She explained that CMCA will be granted a certain amount of money, $15 per volunteer from the entity which will serve as a donation. Volunteers will be at the registration tables, serving water, and cheering on the runners. She encouraged the board members to go out and find people/groups to volunteer to help out at the Half Marathon. Groups can also support their cause at the event. Darin mentioned that the donor will throw in a bonus if CMCA raises more than 200 volunteers. Trina then referenced the other hand out, and asked board members to think about relationships they may have with individuals or groups within their communities that would support the event. She concluded by passing around the signup sheet for the Half Marathon encouraging board members to volunteer themselves.

C. HS Information Memorandum – Contact OHS Darin explained that the Office of Head Start now has a website that anyone can visit called the Early Childhood Learning and Knowledge Center. This website has information, best practices, and training opportunities. This website also gives people an opportunity to ask questions, give feedback, or file complaints.

D. HS Information Memorandum – Maternal, Infant, Home Visiting There is a new funding mechanism through the OHS to support state managed home visiting programs for early childhood. This is geared more toward the health of the young child. Which support home visits on how to support the child’s health as well as their education.

E. HS Information Memorandum – Child Welfare, Foster Children, Child Protective Services This IM highlights the fact that OHS and the Administration of Children and Families is working more closely together to enforce Head Start Programs working with children who are a part of the child welfare system. This outlines ways for programs to increase their involvement and access to Early Childhood Programs.

VI.

Executive Directors Report Darin began by mentioning that he’d hoped everyone had a chance to take a look at the report this month. He pointed out that there has been a lot going on within the Agency the last couple of months and praised the CMCA staff and the work they do. Darin continued by mentioning that he and the rest of the Leadership Team will be attending the Community Action Partnership Convention in Boston the following week, and that while they are there, CMCA will be presented with a National Entrepreneurial Award for our Transitional Housing for Homeless Youth Project. With that comes $1500 and Conference/Hotel/Flight Reimbursement for one attendee. Also while the Leadership Team is there, Julie Kratzer and Dianna Moore will be presented with their CAP Certification. Darin added that the MACA Annual Conference will be in St Louis from October 13-15 if any Board Members are interested in attending. Darin concluded by mentioning the Annual Leave Policy the agency currently holds. He stated that staff have been losing and continue to lose annual leave because they are dedicated employees. He would like to honor those staff by allowing them to convert their Annual Leave into Personal Days, but is unsure of which route to take at this point. Darin asked for suggestions from the Board regarding this policy. The board agreed that more time is needed in order to make a decision, and that permission should be granted on a one time basis for Darin to go beyond current policy to help CMCA employees. John Flanders made a motion to go beyond current policy to help employees on a one time basis. Paul Davis seconded the motion. The motion carried.

VII.

Adjournment Paul Davis made a motion to adjourn. Ken Pearson seconded the motion. The motion carried. The meeting adjourned at 8:38pm.

Central Missouri Community Action Statement of Revenues and Expenditures - CMCA -REVENUE AND EXPENSE GROUP REPORT-BOARD From 10/1/2009 Through 8/31/2010

Employment & Training

Community Services

Early Childhood

2,484,909.11

1,830,839.55

7,156,454.14

Federal/State In-Kind Local Total Revenue

0.00 0.00 0.00 2,484,909.11

0.00 0.00 34,021.51 1,864,861.06

Expense Salaries Fringe In-Direct Consultant Travel Space Cost Consumable Supplies

924,203.47 282,661.30 142,040.81 3,981.70 12,382.17 37,646.94 83,537.69

Equipment Contractual Participants Other In-Kind Total Expense

Foster Grandparents

Energy

Weatherization

Housing Development

Area Housing Dev.

Adm/Corporate

314,434.17

2,393,981.02

1,776,091.69

230,958.72

7,015.22

519,624.32

16,714,307.94

0.00 106,283.37 130,984.82 7,393,722.33

0.00 5,825.80 872.00 321,131.97

0.00 0.00 0.00 2,393,981.02

7,221.75 0.00 2,000.00 1,785,313.44

185.72 0.00 2,970.19 234,114.63

0.00 0.00 0.00 7,015.22

0.00 0.00 1,125,308.22 1,644,932.54

7,407.47 112,109.17 1,296,156.74 18,129,981.32

776,461.19 256,591.86 144,628.81 60,177.00 46,628.34 164,568.18 99,487.16

2,991,934.89 1,061,224.52 567,315.82 63,690.84 91,488.94 548,226.45 760,655.18

74,089.73 22,945.49 13,828.74 98.00 2,391.76 4,874.12 1,345.84

222,162.13 66,411.81 40,400.35 0.00 1,485.95 31,741.28 8,627.46

460,665.31 210,797.76 93,892.61 22,623.04 6,177.09 73,347.86 326,642.11

90,832.71 28,023.23 16,639.83 9,194.13 5,180.25 25,116.88 11,340.96

14,023.17 3,362.68 2,434.02 3,073.22 3,999.01 1,009.03 1,129.80

744,407.44 213,619.83 24,127.93 11,369.50 41,711.09 57,227.92 54,346.16

6,298,780.04 2,145,638.48 1,045,308.92 174,207.43 211,444.60 943,758.66 1,347,112.36

115,570.64 0.00 920,349.25 59,306.22 0.00 2,581,680.19

105,187.50 0.00 27,493.05 98,230.43 0.00 1,779,453.52

379,617.99 379,785.61 226,307.26 473,133.33 11,677.33 7,555,058.16

0.00 0.00 198,319.92 7,566.25 5,825.80 331,285.65

0.00 0.00 1,940,093.86 19,686.24 0.00 2,330,609.08

200,389.82 9,743.00 224,087.40 47,268.56 0.00 1,675,634.56

0.00 8,996.50 19.53 26,977.46 0.00 222,321.48

0.00 0.00 783.38 3,160.53 0.00 32,974.84

259.67 0.00 206,635.70 147,765.28 0.00 1,501,470.52

801,025.62 398,525.11 3,744,089.35 883,094.30 17,503.13 18,010,488.00

(96,771.08)

85,407.54

(161,335.83)

(10,153.68)

63,371.94

109,678.88

11,793.15

(25,959.62)

143,462.02

119,493.32

Total

Revenue

Total Revenues (Expenditures)

Date: 9/14/10 12:28:02 PM

Page: 1

CENTRAL MISSOURI COMMUNITY ACTION Board Report AUGUST 31, 2010 Program Code

Performance Based Programs

10,B,C,S CSBG PHA7 HOUSING - Section 8** 27 STATE CHILD CARE-DFS & PARENTS

Contract Dates 10/01/09-09/30/10 10/01/09-09/30/10 05/01/10-04/30/11 TOTAL

Contract

YTD

TOTAL BUDGET

Amount

Earned

Expended

REMAINING

$846,468.00 $218,202.84

$804,218.00 $185,800.35

% of Year

% of Contract Earned

$718,735.35 $201,084.66

$85,482.65 ($15,284.31)

91.66% 91.66%

95.01% 85.15%

($26,550.29)

33.33%

25.67%

$371,968.00

$95,471.45

$122,021.74

$1,436,638.84

$1,085,489.80

$1,041,841.75

$43,648.05

**Does not reflect direct participant benefits (see below)

Line Item Budgets 12 FAMILY SUPPORT-Mexico United Way

Contract Dates

Budgeted

YTD Expended

Unexpended

% of Year

% Expended

01/01/10-12/31/10 07/01/09-06/30/11 11/01/09-10/31/10 10/01/09-09/30/10 01/01/10-12/31/10

$9,600.00 $713,096.00 $200,822.00 $2,391,958.00 $8,103.00

$163.24 $485,264.25 $142,448.76 $2,323,816.04 $3,991.03

$9,436.76 $227,831.75 $58,373.24 $68,141.96 $4,111.97

66.66% 58.33% 83.33% 91.66% 66.66%

1.70% 68.05% 70.93% 97.15% 49.25%

69 DOLLAR MORE

10/01/09-09/30/10

$67,389.59

$48,131.24

$19,258.35

91.66%

71.42%

06 LISC

10/01/09-10/31/10

$22,500.00

$18,370.99

$4,129.01

84.62%

81.65%

20,21,22,24S HEAD START

05/01/10-04/30/11

$3,829,129.00

$840,801.22

$2,988,327.78

33.33%

21.96%

40,41,42 WEATHERIZATION - DOE & 16-AMUE-07-Elec 101,101A,102,102A UE ELECTRIC, UE GAS (WEATHERIZATION) 79 LIHEAP 10GH BOONE COUNTY GETTING AHEAD

70,71,72 EARLY HEAD START

05/01/10-04/30/11

$402,212.00

$138,095.45

$264,116.55

33.33%

34.33%

88 CONNECTING FOR CHILDREN

09/30/09-09/29/10

$483,352.00

$411,238.50

$72,113.50

91.66%

85.08%

89 I CAN

09/30/09-09/29/10

$340,990.00

$319,491.13

$21,498.87

91.66%

93.70%

25 USDA

05/01/10-04/30/11

$281,732.00

$55,070.40

$226,661.60

33.33%

19.55% 15.66%

105 EHS STATE 09A,09D,09Y WIA-Adult & Dislocated Workers,Youth 07,07A,07B MO WORK ASSISTANCE PROGRAM (CAP) 08O ONE STOP 15 STATE TRANSPORTATION 10-CC CATHOLIC CAMPAIGN HUMAN DEVELOPMENT 14 FOSTER GRANDPARENTS

07/01/10-06/30/11

$384,501.00

$60,206.38

$324,294.62

16.66%

07/01/10-06/30/11

$1,088,465.38

$20,654.05

$1,067,811.33

16.66%

1.90%

07/01/10-09/30/10

$162,214.48

$67,378.08

$94,836.40

66.66%

41.54%

07/01/10-06/30/11

$1,650.00

$0.00

$1,650.00

16.66%

0.00%

07/01/10-06/30/11

$5,000.00

$120.00

$4,880.00

16.66%

2.40%

05/01/10-03/31/11

$5,500.00

$2,025.46

$3,474.54

36.36%

36.83%

01/01/10-12/31/10 TOTAL

$358,292.00 $10,756,506.45

$229,978.48 $5,167,244.70

$128,313.52 $5,589,261.75

66.66%

64.19%

83 DEVELOPMENT FUND

07/01/10-06/30/11

$48,077.00

$5,091.18

$42,985.82

16.66%

10.59%

00 ADMINISTRATION (included in above totals)

10/01/09-09/30/10 10/01/09-09/30/10

$1,144,180.00 $1,382,907.00

$1,026,145.93 $1,305,290.98

$118,034.07 $77,616.02

91.66% 91.66%

89.68% 94.39%

PHA7 SECTION 8- Participant Benefits

Agency Contract Totals

$13,624,129.29

$7,519,468.61

$5,753,511.64

23 HEAD START NON FEDERAL ( Inkind)

05/01/10-04/30/11

$943,424.00

$51,568.50

$891,855.50

33.33%

5.47%

73 EARLY HEAD START ( Inkind)

05/01/10-04/30/11

$99,115.00

$38,914.09

$60,200.91

33.33%

39.26%

88I CONNECTING FOR CHILDREN (Inkind)

09/30/09-09/29/10

$120,838.00

$98,061.03

$22,776.97

91.66%

81.15%

89I I CAN (Inkind)

09/30/09-09/29/10

$85,248.00

$51,079.20

$34,168.80

91.66%

59.92%

EHS-ST (Inkind) 16 FGP NON FEDERAL (Inkind)

07/01/10-06/30/11 01/01/10-12/31/10

$57,675.15 $79,990.00

$1,239.28 $44,036.13

$56,435.87 $35,953.87

16.66% 66.66%

2.15% 55.05%

CENTRAL MISSOURI COMMUNITY ACTION Board Report AUGUST 31, 2010 Line Item Budgets

Contract Dates

122,172 QI-ARRA (HS & EHS)

07/01/09-09/30/10 09/30/09-09/29/10 07/01/10-12/31/10 04/01/09-03/31/12 07/01/10-03/31/12 07/01/10-09/30/10 04/01/09-09/30/10 10/01/09-09/30/10 11/01/09-09/29/10 07/01/10-09/30/10 05/15/10-09/30/10 TOTAL

$297,260.00 $147,569.00 $231,231.09 $5,336,253.00 $1,500,000.00 $36,786.19 $1,287,413.00 $382,729.00 $1,688,040.00 $163,150.31 $696,080.52 $11,766,512.11

$263,769.68 $130,889.97 $91,439.08 $1,473,706.75 $18,862.23 $20,815.57 $1,164,834.80 $259,705.26 $1,441,574.34 $68,925.59 $383,867.44 $5,318,390.71

$33,490.32 $16,679.03 $139,792.01 $3,862,546.25 $1,481,137.77 $15,970.62 $122,578.20 $123,023.74 $246,465.66 $94,224.72 $312,213.08 $6,448,121.40

93.33% 91.66% 33.33% 47.22% 9.52% 66.66% 94.44% 91.66% 90.91% 66.66% 77.78%

88.73% 88.70% 39.54% 27.62% 1.26% 56.59% 90.48% 67.86% 85.40% 42.25% 55.15%

09/30/09-09/29/10

$26,937.00

$3,436.00

$23,501.00

91.66%

12.76%

Program Code

91,92 HS EXPANSION

WIA-ARRA (Adult & Dislocated Workers, Youth) 140,141 WX-ARRA 142,142A ENERGIZE MO HOUSING INITIATIVE (WX INNOV) 34 COMMUNITY WORK SUPPORT 110 CSBG-ARRA 106,107,108 HPRP 96,97 EHS EXPANSION 09SP15, 09SP85 STATE PARK YOUTH CORE 07S MO SUMMER JOBS PROGRAM (TANF SUMMER)

HS EXPANSION ( Inkind)

Budgeted

YTD Expended

Unexpended

% of Year

% Expended

Central Missouri Community Action August-10

Ratio Analysis Liquidity Ratio â&#x20AC;&#x201C; Is also referred to as solvency ratios to indicate the ability of the agency to meet financial obligations over the short term.

Current Ratio =

Current Assets divided by Current Liabilities

Compares assets expected to be available as cash within the next year with liabilities that will become due within the next 12 months. This ratio should be 1.21 or higher. Current Assets Total Cash Receivables Investments Total

August 31, 2010 ratio =

1,447,623.81 618,859.80 272,061.73 2,338,545.34

Current Liabilities Accounts Payable 1,013,407.62

2.31

Cash Ratio = Cash + Cash equivalents divided by Current Liabilities Relates current liabilities to the agencyâ&#x20AC;&#x2122;s most liquid assets: cash, cash equivalents and short-term investments. This ratio should be .50 or higher. Cash + Cash Equivalents Total Cash $1,447,623.81 Investments $272,061.73 Total $1,719,685.54

August 31, 2010 ratio =

Current Liabilities Accounts Payable

1.70

$ 1,013,407.62

Central Missouri Community Action Balance Sheet - AREA DEVELOPMENT HOUSING PROJECTS-BOARD As of 8/31/2010

Woodcrest Village

Prior Devel. Fees

Abbey Orchard

Hanover Gardens

North Central

AHAP

HDC Properties

Rehab Properties

CHAPEL HILL

WEATHE... ROCK

Total

Assets Cash 122,894.39

0.00

51,643.36

7.09

12,034.87

22,226.32

(34,748.86)

3,187.03

180,431.23

323,998.38

0.00

14,442.47

0.00

338,440.85

0.00

30,000.00

0.00

30,000.00

0.00 446,892.77

0.00 0.00

0.00 51,643.36

0.00 30,007.09

0.00 12,034.87

0.00 22,226.32

0.00 (20,306.39)

0.00 3,187.03

0.00 548,872.08

0.00

2,608.06

0.00

2,608.06

0.00 0.00

0.00 2,608.06

0.00 0.00

0.00 2,608.06

446,892.77

0.00

51,643.36

30,007.09

13,321.79

15,211.10

8,773.47

3,187.03

572,223.64

0.00 446,892.77

0.00 0.00

0.00 51,643.36

0.00 30,007.09

(1,286.92) 12,034.87

7,015.22 22,226.32

(31,687.92) (22,914.45)

0.00 3,187.03

(25,959.62) 546,264.02

446,892.77

0.00

51,643.36

30,007.09

12,034.87

22,226.32

(20,306.39)

3,187.03

548,872.08

Receivables Fixed Assets Other Total Assets Liabilities Accounts Payable Long Term Payables Total Liabilities Net Assets Fund Balance Excess Revenue/Expenditures (Loss) Total Net Assets Total Liabilities and Net Assets

Central Missouri Community Action Balance Sheet - AGENCY BALANCE SHEET-BOARD As of 8/31/2010

Current Year Assets Cash CASH IN BANK CASH IN BANK-PAYROLL CASH IN BANK -HOUSING CHDO SAVINGS CASH IN BANK- CORPORATE AHAP- TAX CREDIT CMCHDC PROPERTIES CASH ACCT PETTY CASH Total Cash Receivables ACCTS.RECEIVABLE- DUE FROMS ACCOUNTS RECEIVABLE NOTES RECEIVABLE PRE-PAID EXPENSE PRE-PAID COMPUTERS ABRA SOFTWARE ACCUMULATED DEPRECIATION-ABRA ACCUMULATED DEPRECIATION-EQUIP ACCUM DEPRECIATION-VEHICLE Other Total Receivables Fixed Assets INVENTORY REAL ESTATE & BUILDING PROPERTY - LAND PROPERTY-RENOVATIONS EQUIPMENT VEHICLES WEATHERIZATION CREW INVENTORY Total Fixed Assets Contra Fixed Assets EQUITY -BUILDINGTotal Contra Fixed Assets Other CMC HDC CREDIT UNION SHARES INVESTMENTS Total Other Total Assets

768,344.91 402,357.61 145,714.71 57,503.97 37,801.42 12,034.87 22,226.32 1,640.00 1,447,623.81 (479.57) 417,691.19 748,452.52 110,651.90 519.33 13,755.00 (13,755.00) (121,158.73) (547,005.21) 10,188.37 618,859.80 3,964.41 625,637.28 381,356.48 38,506.00 261,261.35 571,175.40 36,849.96 1,918,750.88 (241,397.32) (241,397.32) 455.59 272,061.73 272,517.32 4,016,354.49

Liabilities Accounts Payable Long Term Payables Total Liabilities

1,013,407.62 598,131.08 1,611,538.70

Net Assets Fund Balance EQUITY-PROPERTY FUND BALANCE RESERVE ACCOUNT Total Fund Balance Excess Revenue/Expenditures (Loss) Total Net Assets

190,811.54 1,340,687.34 753,823.59 2,285,322.47 119,493.32 2,404,815.79

Total Liabilities and Net Assets

4,016,354.49

Date: 9/14/10 12:27:10 PM

Page: 1

Central Missouri Community Action Balance Sheet - HOUSING DEVELOPMENT BALANCE SHEET-BOARD As of 8/31/2010

Vandalia Housing

Columbia Affordable Housing

CMCA Real Estate

Warnhoff Subdivision

CHDO

Fulton Affordable Housing

Section 8

Columbia Oaks Centralia

Total

Assets Cash (137,258.75)

25,847.52

(2,062.26)

(2,987.51)

57,511.07

(2,032.03)

136,839.17

(14,432.87)

61,424.34

15,200.00

84,976.48

0.00

304,426.96

27,832.18

5,601.56

13,044.19

451,081.37

85,460.55

13,367.92

625,506.00

0.00

80,082.49

10,000.00

0.00

814,416.96

0.00

(110,808.52)

0.00

(110,808.52)

0.00 (36,598.20)

0.00 124,191.92

0.00 512,635.22

0.00 (2,987.51)

0.00 442,020.52

0.00 35,800.15

45,570.97 188,011.70

0.00 (1,388.68)

45,570.97 1,261,685.12

0.00

0.11

854.19

0.00

7,981.28

0.00

41,510.40

113.09

50,459.07

57,868.11 57,868.11

0.00 0.11

540,262.97 541,117.16

0.00 0.00

0.00 7,981.28

0.00 0.00

0.00 41,510.40

0.00 113.09

598,131.08 648,590.15

(89,577.60)

121,890.93

(22,159.62)

(2,987.51)

431,019.05

36,093.77

128,019.83

(997.03)

601,301.82

(4,888.71) (94,466.31)

2,300.88 124,191.81

(6,322.32) (28,481.94)

0.00 (2,987.51)

3,020.19 434,039.24

(293.62) 35,800.15

18,481.47 146,501.30

(504.74) (1,501.77)

11,793.15 613,094.97

(36,598.20)

124,191.92

512,635.22

(2,987.51)

442,020.52

35,800.15

188,011.70

(1,388.68)

1,261,685.12

Receivables Fixed Assets Contra Fixed Assets Other Total Assets Liabilities Accounts Payable Long Term Payables Total Liabilities Net Assets Fund Balance Excess Revenue/Expendi... (Loss) Total Net Assets Total Liabilities and Net Assets

Board of Directors Attendance 2010 Began Service

Jan 28

Feb 25

April 22

May 27

Aug. 26

Connie Bowman

05/27/10

N/A



xxxxx

Alice Brandt

10/01/00



Loretta Breeding

12/03/03



Marian Bridges

05/27/10

N/A



Kristal Charles

01/01/10



xxxxx

Gabe Craighead

01/01/08



xxxxx



xxxxx

Paul Davis

01/01/09



xxxxx



Cami Drew (Election date 1/26/09)

01/29/09



xxxxx



xxxxx

Jim Ertle

02/15/07



xxxxx



Jean Ispa - Advisor

01/01/10



xxxxx



John Flanders

01/01/09

xxxxx



Lilla Jefferson

05/01/97



xxxxx



xxxxx

Audrey Johanns

08/26/10

N/A



Kimm Jones

01/01/10



xxxxx

Susan Keyton

02/15/07



xxxxx

Kevin Lowrance

02/01/10

N/A



xxxxx



Carolyn Lewis

04/24/08



xxxxx

Dwight Massey

01/01/09



xxxxx



Ken Pearson (Joined April 2009)

02/23/09



xxxxx



Murray Purcell

01/01/01

xxxxx



Lisa Thomeczek

10/01/04



xxxxx



Name

Key:  - Present

A - Non Excused Absence

Sept. 23

xxxxx - Excused Absence

P:\Administration\Board\Attendance\Board Attendance 2010 - New.doc

Oct. 28

Director’s Report - Darin Preis -Preis@ShowMeAction.org 573-443-8706 x1025 573-864-2281 cell September 2010 Central Missouri Community Action Strategic Commitments (SC) SC 1. Engage the community to assure that all people have their basic needs met. SC 2. Enhance community capacity to ensure all individuals have lifelong learning opportunities. SC 3. Build community capacity to enhance economic and community assets. SC 4. Build relationships across class and race lines. SC 5. Develop an innovative, caring agency dedicated to being an influential leader in our communities.

I look forward to seeing you at the CMCA board meeting on September 23. It is critical that ALL board members attend this meeting because I will be reviewing our agency budget and making a recommendation for you to approve our 2010-2011 budget. This is one of the most important tasks you will be asked to consider as it sets the tone and expectations for agency activities for the next year. As we discussed in August, I am recommending that we plan to spend some of our reserve funds as a continued investment in ARRA-initiated activities that have the potential to sustain themselves in the future. This recommendation carries risk with it but after discussing with our Finance Director and Auditor I believe that is fiscally acceptable and programmatically prudent. Please review the enclosed budget documents closely. I would be happy to discuss any questions or comments you have about the budget prior to the meeting. In fact this would be helpful to me so that I can better anticipate questions and discussion points to fully prepare for the meeting. Per our bylaws, this is the last board meeting with our current Executive Committee. Please join me in thanking Alice Brandt (President), Lisa Thomeczek (Vice President), Susan Keyton (Treasurer), Carolyn Lewis (Secretary), and At-Large members Gabe Craighead and Jim Ertle, for their service to CMCA over the last two years. In particular I would like to thank Alice for her leadership, support to me personally, and willingness to put in extra time again and again. Alice is a long time member of the board serving in an appointed role for the Cole County Commission and has stood out as an advocate for our work. The nominating committee will be meeting via conference call during the week of September 20 to nominate a slate of officers for the next year (At-Large members are appointed by the President). If you would like to participate in that conference call, please contact Leah Patrick at 573-443-8706 x1026 or patrick@showmeaction.org. You may also suggest board members for the committee to consider by contacting Leah or offer a nomination during the board meeting. Program Updates this month will include a report from our Development Director on volunteer registrations for the Roots N’ Blues Half Marathon (keep those referrals and teams coming!) and continued exploration of your fundraising role as a board member. We will also hear extensive information about Head Start’s progress towards goals, its monitoring plan for the coming year, and plan for meeting In-Kind contribution requirements. The board training portion of the meeting will focus on the process for the annual evaluation of the Executive Director. I will have a packet of information for you to consider for my evaluation and we will discuss the process you would like to use to complete this important task this year. Your feedback and guidance are very helpful for me to know whether I am on the right track. Our Action Items in the board agenda are relatively straightforward but I expect that the budget consideration will generate discussion. Here’s the rundown:

Consent Agenda – Very straightforward this month. If you have any questions about anything in the consent agenda, please as the President to “pull” that item out of consent so that it can be considered separately. For example, if you have a question about something in the financial report, just let the President know you have a question and we will discuss your question before voting on the consent agenda. Staff Recommendation: Approve Agency Budget: You will see that the draft budget includes $121,000 of spending into the CSBG reserves. We were aiming for spending reserves in the neighborhood of $100,000 but as a budgeting exercise I just could not get there. At the meeting I will describe the reasons that I do not think we will actually spend that much out of reserves and how I would justify it even if we did. Please bring your questions. Staff Recommendation: Approve Head Start Self-Assessment: We are required to present our self-assessment to the board each year. An amazing amount of work went into this process and I believe that CMCA has an uncommonly robust process for ongoing program improvement. As our largest and most strictly monitored program funding source, you will want to pay close attention to this report. Staff Recommendation: Approve Foster Grandparent Program Grant: CMCA has operated the Foster Grandparent Program for many years. It has been well-managed, monitored, and fiscally sound throughout. Staff Recommendation: Approve Board Calendar: Each year you establish the regular meeting dates for the board. Last year we met on an odd night in November to avoid Thanksgiving conflicts and then had a gap in summer time meetings. We have included a different option this year to be more consistent with the 4th Thursday of the month cycle. Staff Recommendation: None Election of Officers: The Nominating Committee will present a slate of officers for the board to consider for the 2010-2011 board term (October - September). Staff Recommendation: None Please plan to arrive by 5:50 for a board picture in front of the building prior to the meeting. Also, you can expect to receive your official invitation to the Annual Dinner at the meeting. The Director’s Report for this month can be accessed by clicking on September 23, 2010 at ://www.showmeaction.org/board/meetings.html and all previous reports are available at ://www.showmeaction.org/board/archives.html.

COMMUNITY SERVICES BLOCK GRANT CSBG Contract Update The FY11-13 Community Services Plan has been submitted to FSD/CSBG Unit for review. We anticipate some revisions to this plan will be requested before a final CSBG Contract is issued prior to October 1, 2010. The plan allows for CMCA to earn $564,069 of CSBG funds during the original contract period. It is expected that CMCA will receive a supplemental contract mid-year to increase CSBG earnings to $812,996 – the equivalent of FY09 funding level, or a bit higher. As is historically practiced, the amount of the mid-year supplemental contract depends on the Federal Budget and the final CSBG Allocation passed by Congress. Plans to earn CSBG funds over the next three years include a mix of Community Collaboration Resource Development (CCRD) projects and Family Development (FD) projects. CCRD Projects that have been proposed include: • •

•

Circles (Cole County) – This project will focus on the community development and ally recruitment and support for the Circles initiative in Cole County. Leadership Development/Step Up to Leadership – this project will expand Step Up to Leadership from one annual class to four (4) classes each year. Classes will be hosted at the County level rather than through the CMCA Central Office as has been in the past and will utilize the talents and skills of local, trained volunteers from the community as facilitators and helpers. Participants will have the opportunity to connect with local organizations to serve as ad hoc and board members upon graduation. Community Action Teams – This project is a continuation of the CAT project developed through the CSBG ARRA contract. Community Action Teams, or CATs, will utilize the information and work started during the Mid-Missouri Community Alliance Summit to develop local strategies to address causes and conditions of poverty at the local level. CMCA will serve as facilitators and supporter of these local efforts. Skills Based Reciprocity – This project is an evolution of the Volunteer Development Project developed through the CSBG ARRA contract. CMCA will work with other service organizations throughout the region to develop volunteer positions that provide skills based training and job readiness opportunities to volunteers looking to enhance their job skills to enter or re-enter the job market. Micro Loan Program – The Micro Loan program is also a continuation of a project that began with ARRA funding. This project will focus on the implementation of a Micro Loan program through CMCA for low income individuals to acquire low interest loans that will allow them to start a small business. Family Development Credentialing Program – CSBG will continue to support the FDC program for CMCA staff and community partners. The program is designed to provide FDC classes to professionals working on the front line with families in need. Participants participate in a 6month class, develop a professional portfolio and test for the Family Development Credential.

Family Development (FD) projects that have been proposed include: • Intake/Assessment/Referral – A process by which family members are directed to agency and community programs and services designed to help them meet their immediate needs as well as long-term goals • Resource Distribution – Allows CMCA to bill the State for services provided to families utilizing funding that does not include Administrative costs to support the service. Such services include

•

• • •

Dollar More utility assistance with funding through Ameren UE, some rental assistance programs, and item donation such as food, clothing and household goods. Family Support – CMCA is taking an aggressive step toward providing more Family Support or case management services to families participating in one or more CMCA programs such as Section 8. Family Support services consist of long-term goal planning and implementation and include shared responsibility for the accomplishment of goals between CMCA staff and families. Life Skills – Classes designed to provide learning of daily responsibilities faced by families including parenting, stress management, communication, and job readiness. Targeted Coaching – Similar to Family Support, Targeted Coaching is short-term goal setting and support to help families meet immediate needs so that they have the ability to evolve into Family Support and long-term goal planning. VITA – Voluntary Income Tax Assistance program will continue to provide free income tax assistance to low income families throughout the region.

CMCA has completed all required Family Development units for the FY10 and ARRA contracts. Although we continue to provide Family Development services to families, we no longer bill the state for those service units. To date, CMCA has provided 5,189 additional units of Family Development of services to families. This tells us that there are more families requested assistance than resources available to fund those needs. Statewide CSBG ARRA Projects •

Fresh Start Housing Project – This CCRD project has undergone numerous transformations over the year. The initial project was developed in partnership with CMCA, 3 other CAP agencies, MACA and the Department of Corrections to build affordable housing for low-income families. Because of state budget cuts, the Department of Corrections had to pull out of the project. Community Action staff from all 4 agencies and MACA immediately worked with the CSBG Unit manager and developed a new partnership with the Division of Youth Services. This new partnership changed the scope of the project from working with incarcerated adults in the DOC system to developing a project that will provide incarcerated youth an opportunity to develop job skills to sustain them and reduce the rate of youth recidivism. The goal of providing safe, quality and affordable housing remains the same. To date, the partners are working with a project consultant to determine the feasibility and process of such a project. A final feasibility report that will guide the next steps of this project is due in September.

•

Renewable Energy Project – This project was developed in partnership with MACA and 17 of the 19 CAP agencies in Missouri. To date, a consultant has worked with the group to develop and feasibility study to determine the best renewable project or projects for the state as well as a business plan for agencies to utilize. The recommendations for Renewable Energy business initiatives include Energy Audit/Retrofit, Architectural Salvage and Organic/Sustainable Agriculture.

Foster Grandparent Program •

In-service training is required for all Foster Grandparent volunteers. This July, Dr. Janice Beaty, early childhood consultant, presented a program to the Boone County grandparents on Bilingual and dual language development in young children. Staff videotaped this and used it throughout the counties for summer training. Many grandparents are finding they have assigned children who speak two languages or are trying to learn English as a second language.

•

Our program was chosen by the funding source, Corporation for National Service, as a “Peer Mentor” program for Missouri in 2010. There are two new Foster Grandparent directors in Missouri. Both have attended in-service programs and participated in our activities. August is the time for the program to plan assignments and volunteers to return to their elementary school placements. With the reduction of school budgets in many school districts, grandparent volunteers are welcomed. They primarily are assigned students in grades K-2 who have basic literacy deficiencies such as reading level, spelling, and writing skills. The grandparents provide support activities, either one-on-one or in small groups.

LIHEAP Summer ECIP services began June 1, 2010. CMCA has utilized all ECIP funds serving more than 2,725 families with $491,118 of summer cooling assistance. CMCA has received information from the State LIHEAP office to begin planning for the FY11 LIHEAP Winter season. Winter EA and ECIP crisis services will begin October 1, 2010 for elderly and disabled households. All other households will be eligible for services in November. EA Applications have been received from the State LIHEAP office and CMCA will begin mailing the 8,979 applications in midSeptember. Like CSBG, we are uncertain of the level of LIHEAP funding that will be available for the next program year until a final budget is passed by Congress. However, we anticipate a cut in LIHEAP funds for FY11. As a result of this expectation, LIHEAP services will be limited because funding for staff will not be available. Therefore, LIHEAP ECIP (crisis) services will be provided on a limited basis in the Family Resource Centers by appointment only. EA services will be provided through the CMCA Energy Office now located at 800 N. Providence. Families seeking EA benefits will be encouraged to mail their applications to the Energy Office for services.

CSBG/LIHEAP Monitoring Visit CMCA is scheduled be monitored by the State FSD/CSBG Unit the week of September 20 -24. State staff will be reviewing all agency programs and services for Fiscal Year 2009. Because the Community Services Block Grant provides CMCA the designation of “Community Action”, all agency programs and services are monitored along with CSBG records and files. Please note that state monitoring staff will be requesting to meet with agency board members during their monitoring visit and FSD/CSBG Unit staff will be attending the September Board meeting. EMPLOYMENT AND TRAINING Employment and Training staff have been busy finishing up the Missouri Summer Jobs Program (MSJP) and Missouri Summer Parks Youth Corps (SPYC) programs, which both end on September 30, 2010. As of August 31, 2010 we have enrolled a total of 276 clients in MSJP and a total of 51 clients in SPYC.

Adult and Dislocated Worker ARRA contracts have been extended through 12/31/10. Staff is currently busy putting on new enrollments for the Adult, Dislocated Worker and Youth programs for the new program year which began on July 1st. As of 9/15/10, we are still waiting to hear the outcome of the Missouri Work Assistance Program (MWAP) Request for Proposal (RFP) which was submitted in August. MWAP replaced the Career Assistance Program (CAP) which we are currently operating and have been since July 2003. The current contract will end on September 30, 2010. HEAD START For info regarding the Head Start Program, please refer to the enclosed Head Start Directors Report, or access it online at .showmeaction.org . DEVELOPMENT AND COMMUNICATION The Roots - N - Blues BBQ and Half-Marathon is scheduled for Saturday, October 2nd. Thank you so much for those of you that have offered your time to help out. We also appreciate the recruitment you have done on our behalf. Our recruitment efforts have been much more effective as a result of the relationship linking we have done so far. Please continue to think about how you can fit CMCA into your social network. The agency Annual Dinner is scheduled for October 28th. This capstone event will celebrate our success in Fiscal Year 2010, and honor the achievements of the agency, our volunteers, and partners. We are looking for sponsors for this event. Please let us know if you know of a business that may be willing to contribute to this event. October is Head Start Awareness Month. As part of the Family Fun Festival on October 16th, a table will be set up for kids to paint creative pieces for potential art exhibits/auctions for the purpose of Fund Development. Watch your inboxes for the next iteration of the CMCA newsletter. This quarterâ&#x20AC;&#x2122;s theme is partnerships that support Strategic Commitment #2: Enhance community capacity to assure that all individuals have lifelong learning opportunities.

Central Missouri Community Action Early Childhood Programs - Head Start and Early Head Start Passion – Commitment – Excellence CMCA Head Start Director’s Report September 8, 2010 CMCA Head Start 2010-2011 “Providing the BEST for young children and their families….Our Performance Targets include ….”Healthy Pregnancy and Birth, Thriving at Three, Successful at 5 leading to children who are Competent and Well Rounded at Eight” Thank you to the CMCA Head Start Policy Council for their commitment to the children, families and program. The summer attendance of the Council has assisted the program in meeting outcomes, planning for the 2010-2011 program year and development of long-range goals and objectives. A THANKS from all of us at CMCA Head Start you support and guidance is always appreciated! CMCA Annual Meeting Date has been confirmed – mark your calendars now to be in attendance on October 28, 2010 beginning at 6:00 PM. Policy Council members receive special invitations to this annual event. Please be advised that this is an invitation-only event and you need to notify CMCA if you will be able to be in attendance. Let us know if you have not yet received your invitation. Policy Council Meeting will be held on Thursday, September 16, 2010, at the Central Missouri Community Action Central Offices. Come join us for a light meal at 5:30 PM, committee meetings begin at 6:00 PM and the Policy Council meeting will immediately follow the committee meetings. We look forward to seeing you there! We realize that some Head Start locations have elected new members for the Council. These members are welcome to come to the September meeting, however, the new member training for the Policy Council will not be held until the October meeting. Missouri Head Start Association (MHSA) held a Board Training and Retreat in September with the goal of re-invigorating HS and EHS member programs through meetings, trainings, ongoing opportunities for collaboration and advocacy on behalf of Head Start state-wide. Mernell King continues to serve as the Vice President of the MHSA at this time. CMCA Head Start will be looking for a staff, parent (from PC) and a community representative. The Policy Council

will elect a representative at the October meeting – are you interested and willing to serve?

T/TA System – the Head Start T/TA (training and technical assistance) system has changed. This is in response to the need, as identified by the Office of Head Start, to provide more direct training and mentor-coaching to the teaching staff in programs. CMCA Head Start did submit a grant to the Office of Head Start to enhance our current mentor coach program. Missouri Head Start State Collaboration Office – is currently working with the American Academy of Pediatric Dentists (AAPD) to help programs identify developmentally appropriate classroom curricula for teaching children (and their families) about oral health. The I CAN project will present materials from the “What to do for Healthy Teeth” (Healthy Smiles) training curriculum at the first meeting of the committee on Wednesday, September 15, 2010.

PROGRAM UPDATES: I CANThe I CAN team has secured a location in Albuquerque, New Mexico, for the upcoming Train-the-Trainer program on November 11-12, 2010. Contracts have been executed by both parties and are on file. The Year 3 programs have begun working on their Health Improvement Plans (HIP). The program HIPs are to be completed and turned in by October 4, 2010. These HIPs will be reviewed by the I CAN team and returned to the programs at the Training in November. Comments and suggestions for improvement are provided to the programs and they will work on quality enhancement of the HIPs at the Train-the-Trainer. A HIP webinar/G0To Meeting was held for some of the grantees on September 8, 2010. The second and final webinar/GoToMeeting will be held on September 15, 2010. These webinars give the grantees clarity on how to properly complete their HIPs and gives them an opportunity to ask questions of Dr. Ariella Herman. The I CAN team is assisting in the development of the materials for the I CAN..Read a Medicine Label training which will be held at CMCA Head Start for EHS families in the Home Based program. The training will follow assessment of health literacy using the “TOFHLA” (Test of functional health literacy in adults) assessment tool. Dr. Carol Tuestch, MD, will be coming to CMCA Head Start in October to conduct the training for our families. Dr. Tuestch is a member of the Health Care Institute at UCLA and was the former medical director of MERCK pharmaceuticals. We are honored to host her visit to a Head Start program!

I Can…Help my Child Stay Healthy Training will be held on September 28th at Donita’s Catering in Jefferson City – check with your local center for more details on how you can participate.

CFC (Connecting for Children) Updates:

With September comes the close of Connecting for Children’s third year of programming. To date we have achieved 632 units, and have delivered over 5,000 hours of direct training. The 5-week session of Family Wellness currently in progress will raise these figures even higher (please see Amy Rhodes’ DLL update), making Year 3 a huge success. As Connecting for Children gears up for Year 4, we are excited to announce that we are in the process of hiring for two additional positions. The first, a Training Coordinator will help with event planning as well as enhancing the skills of our Community Trainers. The second, an Administrative Assistant/Data Specialist will be working closely with Head Start to help identify how Connecting for Children, as well as the other supplementary programming offered, effects child outcomes. We expect to gather rich data on how increased positive communication, parent involvement, and more, effect children’s school readiness! For any information regarding enrollment or signing up for a class, please have families call us at 443-8706 or toll-free at 800-706-1742 ext. 1030 (Rebecca) or ext. 1022 (Nolanda) or ext. 1032 (Amy-for Spanish speaking participants or enrollment and questions and sign-up). We also have information on other trainings offered in the community that we can refer families to-don't hesitate to contact us! Interpretive Services/DLL (Dual Language Learner) Updates: In August, Team Leaders were trained on the Revised and Updated Head Start Multicultural Principles and the new contracts and procedures for the use of interpreters. Interpreter Orientations were held and five newly contracted interpreters came on board for the 2010-2011 school year. We focused on translation of forms and materials from English to Spanish that involved parent involvement and parent consent. In addition, the forms for Parent Orientations were translated and distributed as a bilingual packet of information. Interpreters have been assisting with Parent Orientations in Boone, Audrain, Moniteau and Cole counties as the new school year gets started. We also have been helping with a class for Latino parents through Connecting for Children. It is a five week class that uses the Family Wellness curriculum. This series of classes is offered during the evening and also provides childcare.

At each class, parents and children enjoy a dinner together and following the dinner, the parents receive at least two hours of training. We are utilizing interpreters to assist with registration and childcare, and bilingual trainers are providing the parent training. During the first three classes, participation has ranged from 24-30 parents each night. Thank you to all the staff and volunteers that are helping to make this class a success! Family Development Update: The 4th Annual Fatherâ&#x20AC;&#x2122;s First "Family Fun Carnival" is on Saturday October 16th from 10-2:00. The event will be held at Calvary Baptist Church in Columbia and will offer quality parent-child time while generating awareness of multiple family development programs CMCA has to offer. This event will allow staff to recruit for participation in those events and will involve community representatives who will share information on their services and/or child development and parenting. The Family Development team is officially kicking off our campaign to promote awareness of the emotional needs of children and to give professionals and families practical strategies for enhancing the emotional well-being of children. We have a strong network of community supporters engaged and are confident this project will be a success and far-reaching. The project will involve Dr. Gerald Newmark, PhD who is the author of the book "How to Raise Emotionally Healthy Children" Dr. Newmark will, with the support of our partners, be appearing in Columbia offering a forum of training and consultation for professionals and families in an effort to create an "emotionally healthy and resilient community" while generating public awareness of this important topic. In this section, training for our team in Family Development strategies will also be highlighted. This month we are pleased to report that Bryon White has secured training from a certified SEARCH Institute trainer regarding the Developmental Assets of Children. This training will be made available to the staff of CMCA Head Start. In addition, Home Visitation Training is being planned for later in the fall.

Child Services Update: This section is new for the Policy Council/Board report. We will be providing monthly updates for our education, disabilities, mental health and health content areas to our Policy Council and Board each month. This will include updates on mentor-coach services and training updates as they relate to the education of our CFDAs (Child and Family Development Advocates) in classroom strategies.

Due to the number of infants/toddlers we have expanded to support and serve we have determined that a full-time nurse is needed for our program. We are currently seeking applicants for this position. Train-the-Trainer for IMIL (I am Moving, I am Learning) infant/toddler curriculum – healthy choices for little voices will be attended later in September by 3 staff from the Child Services team. T The Education team has recently participated in the pre-service training for the CFDAs of the EHS and HS programs. The mentor-coaches are providing onsite assistance to the staff of the partnerships as well as the CMCA Head Start staff. The EHS team is making plans to have the Partners for a Healthy Baby training at CMCA in October. This is a prenatal curriculum that can also be applied to children/families in EHS. We are offering this to outside agencies and childcare providers across Missouri. Our Nutrition Assistant Administrator, Melissa Scheer, will be providing training to our cook/nutrition staff on October 1, 2010. She also reports they are excited to be able to present I am Moving I am Learning training for all staff who work in classrooms. Our Mental Health Administrator, Jennifer Davis, has completed training and is now certified in TF-CBT (Trauma Focused-Cognitive Behavioral Therapy). She will be doing some addendum work through Washington University to add grief work to this certification. Congratulations Jennifer! Other Updates University Students Learn from CMCA Management Team Members– CMCA Head Start will have a number of students working with program management this year……here are a few of those placements: The Mental Health department has two interns this semester: Jill Schweitzer from MU and. Lindsey Crozier from Stephens College. These students will work with Jennifer Davis, MSW, as they seek degrees and certifications in social work. CMCA will partner with the University of Missouri’s Master’s Degree Program (public health) to assist in the training of masters-level students in the use of the training protocol. They will then develop follow-up training modules for use in the home on home visits. They will provide the initial training to identified EHS families in the home. This is a great project and a great partnership with MU – and we get a little $$$ for it! Special Education Practicum Students from the University of Missouri will be working again with the EHS program in Columbia. Students will be in both

Tiger Paws and Bear Creek EHS locations. This is a great learning experience for the students and a great learning experience for the staff. Melissa Chambers, Wendi Matilck and Mernell King will be meeting on Monday, August 16th with representatives of MU’s School of Education – Special Education unit to confirm plans, etc. CMCA Head Start’s No Tobacco/Tobacco Free committee has been formed to study the development of both policies and procedures. More information will be shared at the meeting….and a video of Third Hand Smoke!! If you’d like to join our committee, please let Mernell King (Mernell-King@showmeaction.org or 573443-8706 (x1028) know and she will be sure to sign you up! Next meeting of the committee will be Friday, September 24th in Columbia, MO. FEDERAL REPORTING: ARRA Reports are due quarterly – Reports will be submitted by October 10, 2010 I CAN quarterly report will be submitted to the Office of Head Start by October 30, 2010. CFC quarterly report will be submitted to the Office of Head Start by October 30, 2010 September 30, 2010 marks the end of the Quality Improvement funding made available through the 2009 ARRA (American Recovery and Reinvestment Act). Health Service Advisory Committee (HSAC) – Are you interested in participating? Do you know a health practitioner in your area that might be interested in joining the HSAC? Next Meeting is September 15, 2010. Please contact Melissa Scheer or Beth Vossler at 443-8706 for more information. Peer Review Updates: Peer Review responses were sent to the Office of Head Start - Region VII on Friday, May 28, 2010. All but one (1) item of non-compliance were corrected onsite during the review and remain in compliance at this time. Only one (1) finding remained at the end of the review week and that non-compliance was corrected on December 4, 2010 immediately following the Peer Review. These areas remain in compliance as of the date of this report (9/9/2010) Self Assessment Findings and Ongoing Monitoring Completed document of SA Findings (complete with regulatory references) will be presented to the Policy Council and Board of Directors at their September meetings. Please find this document attached to this report for your review. The

findings will be monitored on a quarterly basis first with the Management Team (Team Leaders and Central Office staff) and then with the Policy Council. It was determined at the August Policy Council meeting that PC members will continue to review the safety of centers, once per quarter, utilizing the SA committee developed review tool. PC members will report findings to the PC. These findings will be reviewed by the program Directors with action plans developed in consultation with the Council. OHS Site Visit: We have been told by our Office of Head Start Program Specialist, Clarence Small, that he will be making a site visit for the EHS Expansion some time soon. Mr. Small will likely come after the program has its RAM (Risk Assessment Meeting) in October. That meeting takes a strong look at program successes and needs and utilizes PIR data (Program Information Report) to drive the discussions. Darin Preis, Anita Sanderson, Mernell King, Beth Vossler and Melissa Chambers attend the RAM meetings which are held at the Regional Office in Kansas City. OHS Peer Review: Will take place some time in the FY2011 which begins October 1, 2010. This review will take place for the Expansion of EHS only and will be conducted by a much smaller review team than a full-blown peer review would require. You will receive more information as soon as we receive it…We have not received first quarter information to upload to the Fed, therefore, we will not be having our peer review in the first quarter of FY’11 (not in October, November or December 2010). PARTNERSHIP UPDATES: Other News on the EHS Start Up Front: Work continues in Chamois (Osage County) on their new modular classroom. The anticipated start date of 8/1/2010 had to be revised, however, the modular is in the community and set –up is being completed currently. The start date will be before 9/30/2010.The community is excited and the school is happy to continue the partnership in service to families (prenatal to age 5) in the new HS/EHS. We utilize land owned by the school (and have for many years) and we also have a transportation/bus partnership with the school district. Can’t wait to get this one up and running! Capital Early Learning Center in Jefferson City is a partnership with Lincoln University to serve 16 infants/toddlers and preschool children. The university is renovating a property at this time and the anticipated start date is very soon and by the end of September. This partnership will strengthen the strong relationship with Lincoln and eventually provide practicum opportunities for their ECE students. We are excited about this partnership as Well!

Partnership with Columbia Housing Authority –We have received word that the CHA has been approved, by the city of Columbia, for a $77,000 grant (CDBG funds) for the renovation of the space. We will begin work on this project very shortly. Columbia Public Schools – we have developed another 2 classrooms with the Columbia Public Schools for Title I/Head Start wrap-around classrooms at the school’s new early childhood center. We are excited to have more opportunities for wrap around services with Columbia Public Schools. Lindsay Massie holds the leadership role of overseeing all CPS/Head Start partnership locations in Columbia. Parents as Teachers /Head Start partnerships - are being developed in some locations – Linn School District is the first official school district to seek a formal partnership with CMCA Head Start for the provision of PAT services to Head Start and EHS families. Partnership for space with Centralia Fair Board – continues this year. We are also pleased to announce that they have enough children to hold 2 sessions of Head Start this year. Congratulations on your efforts to reach families …..to Tracy and the entire team at Centralia Head Start. Training updates Pre-Service for CMCA Head Start part-day staff continues this week and we conclude our pre-service with attendance at the Agency’s Health and Safety Day on Friday, September 10, 2010. Partnership for a Healthy Baby (Florida State Curriculum) will train CMCA EHS staff in October – The Partnership curriculum is a program for parenting education. We look forward to having these on-site training opportunities for our staff and staff of other EHS programs across Missouri. MANAGEMENT UPDATES: Our focus this month – The PIR has been finalized and was sent to the Office of Head Start. The Program Information Report (PIR) is required of all HS and EHS programs and reports findings of key outcomes to congress, federal agencies, etc. This report (for HS and EHS) will be shared at the meeting. Eligibility – Recruitment- Selection - Enrollment and Attendance (ERSEA) Activities – Enrollment continues to meet expectations - Enrollment Report is contained within this report packet/mailing.

MONITORING CONCERN AREAS NOTED by Program Director: We continue to struggle with follow-up for child identified health and dental needs. We will be implementing a new monitoring plan this year and also will be hiring a full-time Health Administrator for the program.

We remain always concerned with Inkind donations as we develop more and more programs and are expected to have an 80-20 match (federal/local). While we did meet the non-federal share in FY’09 (ended April 30, 2010), we had a lot of difficulty and w were still collecting inkind the last week of July (for time periods earlier in the program year). There is now a formalized INKIND plan for the year (2010-2011) with expectations of both sites and individual administrators, specialists and managers outlined. This will be shared with the Policy Council at the meeting. ACTION ITEMS: Grants: Approval of the following grant application is requested:

Other REQUIRED INPUT/Approvals: ERSEA Report Credit Card Report USDA Meal Count/Report Attendance Report Monitoring Report – REQUIRED APPROVAL: Policy for CFC – participant support policy (in your packet)

OTHER BUSINESS ITEMS: Share updated Self Assessment Monitoring tool (shared at meeting) Share Annual PIR report (shared at meeting) Share Monitoring plan for 2010-2011 (shared at meeting) Share In-kind plan for 2010-2011 (shared at meeting)

IM/PI:

Information Memorandums and Program Instructions – those we have received since our last Council meeting are found for your information and review within this mailing. In addition, they can be found on the eclkc web site: www.eclkc.ohs.acf.hhs.gov.

Web Sites of Interest to Policy Council Members: www.moheadstart.org - this is the official web site of the Missouri Head Start Association. Missouri Head Start Association works for children, families, staff and communities regarding issues of interest to Missouri’s Head Start programs. The site gives detailed information on all of Missouri’s Head Start and Early Head Start Programs. www.ECLKC.ohs.acf.hhs.gov – this is the Early Childhood Learning and Knowledge Center. This web site is the complete repository and library of all items from Head Start since 1965. This is a great web site and if you have access to a computer –check it out!

Respectfully submitted, Mernell T. King Early Childhood Programs Director Central Missouri Community Action 807 B North Providence Road Columbia, MO 65203 573.443.8706 (x1028) Mernell-King@showmeaction.org "It is easier to build strong children than to repair broken men." -- Frederick Douglass

CMCA AGENCY BUDGET 2010-2011

REVENUES Federal State Local Agency programs and Reserves Total EXPENSES Salaries Fringes Professional Fees & Audit Consultants ContractualHealth Services Mental Health Services Travel-in area -out area -area board Program/Pupil Transporation Parent Activities Child Care Expenses Stipend (Transportation, etc.) Rent Utilities Play Ground Safety Incidental Alter./Renovations Space Costs (Cleaning,snow,grass) Suppliesoffice Computer Upgrade/Support classroom/program/board kitchen/cleaning nutrition medical/dental Leveraging Materials Advertising/Recruitment Equip.Purchase Equip.Maintenance/Repair Equip.& software Depreciation Interest Expense on Buildings Insurance-Liab.,Cont., Fire& Theft Dues, Publications/subscriptions Training & Development Marketing Registration- Fees Telephone-Basic Long Distance Cellular Internet Copy/Printing Incentive Postage MiscIndirect costs Sub-Total Participant Pass-thru Grand Total Inkind requirements

ADM

DEVELOPMENT

Indirect Pool

FUND

FAMILY Fundraising

RESOURCE

91,542

23,849

9,600

$91,542

23,849

9,600

605,551 186,729 26,750 10,000 10,000

53,549 15,999 1,000

15,600 5,320

5,551 2,016

5,000 14,529 2,591

800 1,000

1,060,042 $1,060,042

100

Comm. CSBG

EHS

Work Supp.

All WIA 1,088,465

Extended

HEAD START 4,513,073

Childcare

1,682

8,500 24,344 3,000 2,500 1,100

500 3,000

244

I CAN 824,342

3,604 18,653 23,799 16,000 9,072 6,388

$36,786

1,088,465

$4,513,073

371,968

824,342

$384,501

$363,292

16,722 5,124

483,098 157,987

2,154,960 838,885

192,988 71,937

220,972 71,634

$88,866 $33,147

82,990 25,224 100

2,000

43,774 100,343

19,000 2,148

24,990 18,500 5,450 500 38,060 15,722

15,000 9,000

433

5,500 60,500 13,500

16,000 4,000

8,200 28,500 7,500 9,500 500

2,000 4,000 16,500

75 225 600 1,500

9,500 5,000 1,371 1,270 5,176 5,639

100

125 30

250 1,100

250 50

4,234

500

100

$1,060,042

9,737 $91,542

2,929 $23,849

$1,060,042 $0

$91,542 $0

$23,849 $0

$384,501

121,969 $934,965

2,500

$2,300 $1,672

57,500 124,777

$1,472 $1,453 $200

2,300 2,000

25,500 8,000

5,652 500

$1,800

6,432 969

2,000

142,119 76,375 6,500 21,568 104,459

6,000

1,840

$900 $675

1,182

20,000

56,477

1,000

12,962

$2,178

54,700 33,500

13,108 9,000

31,900

$10,450

600 4,000

2,500

492 500

$950

15,390 15,000 10,530

200

2,400

$175

100

4,980

$100

500

800

1,200 200 6,072

$998 $256 $11,050

250

1,200 840

$600 $75 $75

2,600 3,250 9,000

2,000

19,547 2,099 22,787

7,500 9,800 6,500 1,500 4,700 10,750

2,000 4,500 2,200 4,000 2,200 4,000

8,304 22,643 8,700 6,300 15,650 16,618

50 1,150 100

2,000

125

$207,315 $220

8,792 11,942

4,800

1,618

FGP & State Trans. 358,292 5,000

36,786

460,864 145,769 3,000

223,181 148,787

EHS STATE

812,996

46,472 31,068 2,690 42,549 5,575

H. Marriage

1,059 $9,600

3,500 1,103 84,929 $934,965

3,058 $25,464

0 $734,233

8,157 245,081 418,472 $4,513,073

$9,600 $0

$934,965 $0

$11,322 $36,786 $0

$354,232 $1,088,465 $0

$0 $4,513,073 $1,057,835

200

450

$75 $239

1,300 450 700 550 350

900 20 100

5,477

$178

873

37,090 371,968

2,535 64,985 40,965 824,342

$17,082 $384,501

15,150 $142,771

$0 $371,968 $0

$0 $824,342 $206,086

$0 $384,501 $57,675

$220,521 $363,292 $84,990

Page 1

CMCA AGENCY BUDGET 2010-2011

LIHEAP 1,865,558

Participant Pass-thru Grand Total Inkind requirements

$1,485,064 $1,865,558 $0

$1,865,558 205,286 68,849

2,500 2,800

25,074 5,000

2,000 4,000

150

150 700

1,750 100 2,600 650 5,000 2,500 120 3,000 3,830 3,500 2,556 38,379 $380,494

Page 2

CMCA AGENCY BUDGET 2010-2011 ALL REVENUES Federal State Local Agency programs and Reserves Total EXPENSES Salaries Fringes Professional Fees & Audit Consultants ContractualHealth Services Mental Health Services Travel-in area -out area -area board Program/Pupil Transporation Parent Activities Child Care Expenses Stipend (Transportation, etc.) Rent Utilities Play Ground Safety Incidental Alter./Renovations Space Costs (Cleaning,snow,grass) Suppliesoffice Computer Upgrade/Support classroom/program/board kitchen/cleaning nutrition medical/dental Leveraging Materials Advertising/Recruitment Equip.Purchase Equip.Maintenance/Repair Equip.& software Depreciation Interest Expense on Buildings Insurance-Liab.,Cont., Fire& Theft Dues, Publications/subscriptions Training & Development Marketing Registration- Fees Telephone-Basic Long Distance Cellular Internet Copy/Printing Incentive Postage MiscIndirect costs Sub-Total Participant Pass-thru Grand Total Inkind requirements

All Housing

WX SECTION 8 & Econ. Dev. 229,667 1,600,852 33,359 200,822 8,000

$430,489 147,496 69,409

9,629 $1,610,481

27,500 $68,859

105,073 35,217 7,150

33,798 9,058 1,250

All WIA

750 7,125

ARRA 3,672,938

EXP 1,426,418

EXP 142,603

115,616

$301,838

$3,672,938

$1,426,418

$142,603

55,875 18,021

38,398 12,197 9,083

855,696 402,680

684,857 273,147

76,845 33,699

803,262

44,049 10,501 975

2,160 300 100

23,852 10,855

852 930

22,448 618

2,953 83

47,764 15,246 4,500 8,500 5,224

500 272

11,935

1,376

22,320 5,460 15,500 3,100

2,125

2,800

2,000

18,686

1,167

1,124 180

900 6,500 100

54,000

300 500 10

2,000

88,593 7,942

133,180 50

475

11,000

4,178 365 1,000

129 500 150

2,000 2,000 1,500 1,000 1,350 2,100

1,500 100 275 350 200 200

31,170 $430,489

5,000 2,600 19,641 $227,574

400 3,680 7,529 $68,859

$430,489 $0

$1,382,907 $1,610,481 $0

$68,859 $0

7,594

17 15,476 $142,603 $142,603 $35,651

$3,720,636 $18,277,184 $1,442,237

164,990 750

2,753

340

949,937 400

4,000

40,166 368 15,683

500 300 300 1,200 50

9,554

1,963

3,792 436 29,212

750 100 2,825

4,817 3,744 4,200 3,000 7,800 4,450

650

$84,103

7,083 $66,762

176,173 $3,672,938

1,071 12,125 134,120 $1,426,418

$31,514 $115,616 $0

$235,076 $301,838 $0

$3,672,938 $0

$1,426,418 $0

Total 16,173,021 1,671,286 273,779 159,098 18,277,184 5,979,485 2,295,321 21,583 114,973 1,168,325 6,745 500 144,925 68,194 0 192,187 182,699 3,591 5,500 400,347 130,570 11,000 31,468 133,052 0 237,307 19,668 144,103 48,610 15,500 9,190 0 1,083,117 24,699 194,990 42,160 0 0 81,488 7,899 111,223 1,500 29,271 61,431 26,830 18,170 37,322 49,514 0 29,902 332,147 1,060,042 14,556,548

85,576

14,500 5,000

616

HPRP 301,838

26,104

7,000 3,000

EHS

ARRA 115,616

200

Page 3

Central Missouri Community Action FGP Grant Report 2010 Date presented to board

9/23/2010

Department(s)

Staff person submitting

Foster Grandparent Program

Angela Hirsch

Title:

Central Missouri Foster Grandparent Program

Program operation date (federal grant award for three years)

Jan 1, 2010â&#x20AC;&#x201C; Dec. 31, 2012 Federal Grant Year: 2 award: Jan 1, 2011- Dec 31, 2011 July1, 2010- June. 30, 2011 State Grant Year

Funding amount: 20102011 (calculated yearly)

$358,292 Federal Funding; $79,990 Local contributions

Staffing levels:

2 full time, 1 part time (30 hours), 10% supervisor

Funding Sources:

Corporation for National and Community Service Missouri Department of Transportation

Target Population:

Low-Income Seniors 55 years +, Income and Physical Eligibility: income allowed is 200% of poverty guidelines

Counties of Operation:

Audrain, Boone, Callaway, Cole, Cooper, Howard, Moniteau, and Osage plus Randolph and Montgomery

Expected number of participants/clients: Objectives of Program:

Outcomes:

year of the three year

$5,000 State Funding (MEHTAP); $5,000 Local contributions

70 â&#x20AC;&#x201C; 85: Served 79 in 2009 (1) Assist seniors to remain independent and productive: (2) to tutor, mentor, and nurture special needs/at-risk children; ages 0-21, one-to-one or small group activities. Served 1530 children in 2009, Performance Measurements showed 60%70% of children served improved in school preparedness, social relations, and/or literacy skills.

Collaboration with other CMCA Programs:

Direct referral: Section 8, Energy Assistance, VITA, and Weatherization/home improvement. Family referral: Early Childhood, Job-Training programs, and other applicable services.

Community partners involved:

Big Brothers/ Big Sisters, United Way, County Health Departments, Central Missouri Area on Aging, County Senior Services, RSVP, Boone County Council on Aging, Division of Youth Services, Public School Districts. 9/24/2010

Board of Directors Meeting Schedule for October 2010 - September 2011 YEAR

MONTH

DATE

TIME

2010

October

6:00 p.m.

2010

November

6:00 p.m.

(Wednesday)

2011

January

(Joint meeting of Board and Policy Council)

2011

February

6:00 p.m.

2011

April

6:00 p.m.

2011

May

6:00 p.m.

2011

August

6:00 p.m.

2011

September

6:00 p.m.

2011

October

6:00 p.m.

All Regular Meetings are on the fourth Thursday unless stated otherwise and are held at the CMCA Central Office Conference Room starting at 6:00 p.m. Dinner will be available at 5:30 before all board meetings.

Central Missouri Community Action Strategic Commitments (SC) Central Missouri Community Action Strategic Commitments (SC)

SC 1.the Engage the community to assure that all people their basic needsmet. met. SC 1. Engage community to assure that all people havehave their basic needs SC 2. Enhance community capacity to ensure all individuals have lifelong learning opportunities. SC 2. Enhance community capacity to ensure all individuals have lifelong learning experiences. SC 3. Build community capacity to enhance economic and community assets. SC 3. Build community capacity to enhance economic assets. SCrelationships 4. Build relationships classrace and lines. race lines. SC 4. Build acrossacross class and SC 5. Develop an innovative, caring agency dedicated to being an influential leader in our communities. SC 5. Develop an innovative, caring agency dedicated to being an influential leader in our communities.

P:\Administration\Board\Board Calendar\2010-2011 Board Calendar.doc

Pending Approval of the Board 9/23/2010

Board of Directors Meeting Schedule for October 2010 - September 2011 YEAR

MONTH

DATE

TIME

2010

October

6:00 p.m.

2011

January

6:00 p.m.

(Joint meeting of Board and Policy Council)

2011

February

6:00 p.m.

2011

April

6:00 p.m.

2011

May

6:00 p.m.

2011

June

6:00p.m.

2011

August

6:00 p.m.

2011

September

6:00 p.m.

2011

October

6:00 p.m.

Central Missouri Community Action Strategic Commitments (SC) Central Missouri Community Action Strategic Commitments (SC)

SC 1. Engage SC 1.the Engage community the community to assure to assure that all that people all people havehave their their basic basic needs needsmet. met. SC 2. Enhance community capacity to ensure all individuals have lifelong learningexperiences. opportunities. SC 2. Enhance community capacity to ensure all individuals have lifelong learning SCcommunity 3. Build community capacity to enhance economic and community assets. SC 3. Build capacity to enhance economic assets. SCrelationships 4. Build relationships classrace and lines. race lines. SC 4. Build acrossacross class and SC 5. Develop an innovative, caring agency dedicated to being an influential leader in our communities. SC 5. Develop an innovative, caring agency dedicated to being an influential leader in our communities.

P:\Administration\Board\Board Calendar\2010-2011 Board Calendar Option 2.doc

Pending Approval of the Board 9/23/2010

Board of Directors Terms of Office Board Year : October - September

Beginning Date

Current Term Ends

2007

2008

Alice Brandt

10/1/2000

Election

1/1/07

Public

Connie Bowman

5/27/2010

9/30/2011

Loretta Breeding

12/3/2003

9/30/2010

Marian Bridges

5/27/2010

9/30/2011

Kristal Charles

1/1/2009

9/30/2010

Gabe Craighead

11/1/2007

Election

Paul Davis

1/1/2009

Cami Drew

First

Term

2009

Second

2010

2011

First

Term

First

Term

Election

1/1/09

Public

1/26/2009

9/30/2010

First

Term

Jim Ertle

2/15/2007

9/30/2010

Term

Second

John Flanders

1/1/2009

9/30/2010

First

Term

Lilla Jefferson

5/1/1997

9/30/2010

Second

Term

Audrey Johanns

8/26/2010

9/30/2011

Kimm Jones

1/1/2010

9/30/2010

Susan Keyton

2/15/2007

Election

Carolyn Lewis

4/1/2008

9/30/2010

Kevin Lowrance

2/25/2010

Election

Dwight Massey

1/1/2009

Election

1/1/09

Public

Ken Pearson

4/23/2009

Election

4/23/09

Public

Murray Purcell

1/1/2001

9/30/2010

First

Term

Second

Term

Lisa Thomeczek

10/1/2004

9/30/2010

First

Term

Second

Term

First

2/15/07

Low Income Private Sector Public Official

2014

2015

2016

2017

2018

2019

Term

Public

First

2013

Term First

11/1/07

2012

First

Term

Second

Term

Public First

Term

2/25/10

Terms Ending September 30, 2010 Cami Drew

Lilla Jefferson

John Flanders

Loretta Breeding

Kristal Charles

Kimm Jones

Murray Purcell

Carolyn Lewis

Lisa Thomeczek

Public Officials serve until their term of office ends

P:\Administration\Board\Appointment\Board Terms Bar Graph 12-2009

2020

U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACF Administration for Children and Families

1. Log No. ACF-PI-HS-10-03

2. Issuance Date: 08/23/2010

3. Originating Office: Office of Head Start 4. Key Words: Enrollment, Re-enrollment, Migrant.

PROGRAM INSTRUCTION TO: All Migrant and Seasonal Head Start and Early Head Start Grantees SUBJECT: Enrollment and Re-enrollment of Migrant Children INSTRUCTION: Background The children and families served by Migrant and Seasonal Head Start Programs have certain unique characteristics which distinguish them from other Head Start families. The children of migrant farmworkers change their residence and geographic location as their parents follow the agricultural work opportunities, which vary greatly across the nation. Based on Program Information Reports (PIR) data, the native or home language of approximately 90 percent of migrant children is Spanish or another language other than English. Migrant families are frequently required to work long hours, and a six-day work week is not uncommon. In the absence of Head Start, migrant children may be exposed to the dangers of farm equipment, and pesticides when they accompany their parents to the farms. In order to meet the needs of the migrant farm worker families, Migrant and Seasonal Head Start programs may operate 8-10 hours per day and weekends to provide an alternative to exposing the children to the dangers of the farm environment. In order to assist the children to learn to speak and understand the English language, necessary for achieving school readiness, the programs try to hire bilingual staff in a competitive employment market. Because the families change geographic locations many of the programs must provide staff, equipment, and facilities in multiple locations and re-enroll the children when they arrive at the new locations. The unique characteristics of the programs and the populations that they serve pose many challenges. The slot vacated by the child that has changed geographic locations may be filled by a new enrollee requiring services similar to those previously provided to the child who has departed. Each re-enrollment of a child who has changed geographic location means that a program must meet the costs of providing services to the same child in different facilities with different staff and equipment. In order to provide the migrant family with an alternative to taking their child to the fields, the program must try to re-enroll the child, sometimes facing competition with other children in need for a limited number of vacancies. These challenges make counting the number of children served and accurately computing the costs of Migrant and Seasonal programs very difficult.

Are Migrant and Seasonal Programs grantees permitted to count children more than once when they change geographic location and re-enroll at another center or delegate agency of the grantee? No. The Office of Head Start (OHS) is required to report the actual number of migrant and seasonal children served to Congress each year. If grantees count some children more than once during the granteeâ&#x20AC;&#x2122;s budget year, the result will be an inaccurate annual report on the number of migrant and seasonal children served by Head Start. OHS expects the annual funded enrollment figure to reflect an unduplicated count of the number of children served by a grantee during their budget year. How can Migrant and Seasonal grantees ensure that the number of children they report is an unduplicated count? In order for Migrant and Seasonal grantees to accurately report their funded enrollment, without counting children more than once during a budget year, OHS recommends that those grantees that do not already assign unique identifiers to enrolled children do so beginning with their Fiscal Year (FY) 2011 grants. OHS believes this will be necessary to prevent counting children more than once when families re-locate and their children are served by other centers or delegates funded by the grantee, including centers and delegates in other States. The tracking of children to avoid counting them more than once requires efficient and effective procedures, computer equipment and software, and well-trained staff who can interview families skillfully and recognize identifying information. Many programs already have these tracking systems in place. OHS believes all Migrant and Seasonal grantees should have tracking systems in place when the FY 2011 cycle begins.

Please direct any questions on this Instruction to your OHS Regional Office.

/ Yvette Sanchez Fuentes / Yvette Sanchez Fuentes Director Office of Head Start

Central Missouri Community Action HEAD START PROGRAM Type of Issuance:

Subject:

References: Performance Standard: Policies/Procedures:

POLICY

Effective Date:

OCTOBER 2010

CONNECTING FOR CHILDREN PARTICIPANT SUPPORTS

? Connecting for Children Participant Supports Procedure

Licensure:

N/A

Parent Handbook:

N/A

Personnel Manual:

N/A

Financial Policies:

N/A

Forms/Formats:

N/A

Documents:

N/A

Pursuant to, and in accordance with the Healthy Marriage Initiative of the Office of Head Start, it is our intent to eliminate barriers that might prevent participation in the Connecting for Children program at CMCA Head Start. To that end, we will offer: â&#x20AC;˘

A flat cash stipend per event to assist with costs families might incur regarding childcare and/or to offset some transportation costs. The cash stipend amount varies based on the length of event: o $10 per family for attending an event that lasts less that 8-hours o $20 per family for attending an 8-hour event o $40 per family for attending an 16-hour event

â&#x20AC;˘

A twenty-five dollar ($25) gift card per person for every 8 hours of training a participant completes.

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Central Missouri Community Action HEAD START PROGRAM Type of Issuance:

Subject:

References: Performance Standard: Policies/Procedures:

PROCEDURE

Effective Date:

OCTOBER 2010

CONNECTING FOR CHILDREN PARTICIPANT SUPPORTS

? Connecting for Children Participant Supports Policy

Licensure:

N/A

Parent Handbook:

N/A

Personnel Manual:

N/A

Financial Policies:

N/A

Forms/Formats:

N/A

Documents:

N/A

Purpose: To eliminate barriers that might prevent participation in Connecting for Children. Procedure: 1. At the time of Intake, staff will explain to potential participants the program’s barrier reducing policy, including the prorated cash stipends per the Policy. 2. Two weeks prior to an event, a designated staff member will be in charge of requesting cash from the finance office. 3. Prior to an event, a designated staff member will be in charge of recording all gift-card numbers and PINS for tracking purposes. 4. At the completion of an event, each family will receive a flat cash stipend commensurate with the length of the event (please see Connecting for Children Participant Supports policy). Each family must sign to acknowledge receipt of stipend prior to leaving the event. 5. At the completion of 8-hours of direct training, each participant will receive a $25 gift card. A $25 girt card will also be issued to participants working with Connecting for Children’s FDA II once a self-identified goal is met. Each participant must sign to acknowledge receipt of gift-card prior to leaving the event. 6. Within 48-hours of an event, a designated staff member will be charged with reconciling any funds not used during the event. 7. In the event that a participant claims their gift-card was invalid, a staff member will utilize the recorded gift-card number and PIN to verify the claim. If indeed the gift-card is invalid, a new card will be issued. If the claim is a false, the staff will offer to share documentation of the giftcard expenditures with the participant and a copy of said documentation will go into the participant’s file. 8. On matters requiring negotiation, the CFC Program Manager will make the final decision in consultation with the Early Childhood Programs Director. 9. If families/individuals wish to file a community complaint, the policy/procedures of the CMCA Head Start program shall be followed.

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