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Table of Contents March 24, 2011 Board Meeting All Board Members Receive: Cover Letter Agenda Consent Agenda Documents:       

th

Minutes from February 28 Meeting Approved Action by Executive Committee February Financial Reports February Credit Card Statements Head Start Reports Board Attendance Report Board Terms of Office

Action Item Documents:  

Grant Summary Sheet - United Way 2011 Grant Summary Sheet - CCHD 2011

Director’s Report Head Start Directors Report For those who do not have internet access: Policy Council Mailing For those on the Finance Committee: Agenda th Minutes of February 28 Finance Committee Meeting Complete Financial Report for February

P:\Administration\Board\Board Mailings\2011 Board Mailings\March 24, 2011\03-24-2011 Table of Contents.doc


CENTRAL MISSOURI COMMUNITY ACTION NOTICE OF MEETING Notice is hereby given that the CMCA Board of Directors will conduct a meeting at 6:00 p.m. on Thursday, March 24, 2011 at the Central Office Large Conference Room, 807 B North Providence Road, Columbia, Missouri. Central Missouri Community Action Strategic Commitments (SC) SC 1. Engage the community to assure that all people have their basic needs met. SC 2. Enhance community capacity to ensure all individuals have lifelong learning opportunities. SC 3. Build community capacity to enhance economic and community assets. SC 4. Build relationships across class and race lines. SC 5. Develop an innovative, caring agency dedicated to being an influential leader in our communities.

AGENDA I.

Call to Order and Welcome

II.

Consent Agenda Items - Requires Action A. B. C. D. E. F. G.

III.

Agenda th Minutes from the February 28 Board Meeting Ratify Executive Committee Decisions February Financial Reports February Credit Card Statements Head Start Reports Board Attendance Report

Action Items A. B. C. D. E. F.

Agency Audit Non-Federal Share Waiver HS Conversion of Slots Boonville CDBG United Way 2011 Catholic Diocese Human Development Fund

IV.

Board Training - Agency Overview

V.

Program Updates A. Fund Development - Trina Almond B. Discussion - HS/EHS Redesign - Mernell King

VI.

Executive Director’s Report

VII.

Other Business

VIII.

Adjournment CMCA Mission: To empower individuals and families to achieve self-reliance

CMCA is committed to equal opportunity. If you are disabled and need an accommodation such as an interpreter for the hearing-impaired, please contact our office. A three-day notice is required for scheduling. Representatives of the news media may obtain copies of this notice by contacting: Leah Patrick, Executive Assistant CMCA 807-B N. Providence Road, Columbia, MO 65203 Phone: (573) 443-8706, Ext. 1026


CENTRAL MISSOURI COMMUNITY ACTION Board of Directors Meeting February 28, 2011

I.

Board Members Present Greg Petersen Elaine Kime Loretta Breeding John Flanders Connie Bowman

Gabe Craighead Alice Brandt Paul Davis Susan Keyton Marian Bridges

Board Members Absent DeAnn Gould Jim Ertle Ed Robb Lisa Thomeczek

Kevin Lowrance Lilla Jefferson Audrey Johanns Dwight Massey

Staff Present Dianna Moore Anita Sanderson Chris Macy Trina Almond

Angela Hirsch Darin Preis Leah Patrick Joyce Davis

Call to Order and Welcome Susan Keyton, President, called the meeting to order at 6:04 PM. Susan introduced 2 out of the 4 new members that were present at this meeting: Elaine Kime; Low Income Representative from Callaway County, and Greg Petersen; Policy Council Representative. Darin Preis, Executive Director, introduced himself and welcomed everyone to the meeting. Regular introductions of all Board Members and Staff followed.

II.

Consent Agenda Items Susan began by explaining that the consent agenda items would be presented as a whole to conserve time. Susan asked if any corrections needed to be made to any Consent Agenda documents. It was unanimous that no changes were needed. John Flanders made a motion to approve the Consent Agenda Items. Alice Brandt seconded the motion. The motion carried.

III.

Action Items

A. Microenterprise Loan Fund Darin began by introducing Dianna Moore, Economic Development Director. Dianna started by mentioning that there were 3 items that required action pertaining to the


Microenterprise Loan Fund. Dianna gave a brief description of the Microlending program for the new Board Members. Dianna continued by referencing the first item, a memo that was sent out regarding the Microenterprise Loan Fund prior to the meeting that was cancelled in January due to inclement weather, and 2 grant summary sheets. The memo explained the differences between what staff normally request in terms of grants, and how this program will be different. The requests being brought to the Board in this programs regard will be called ‘Intermediary Loan Requests.’ CMCA will get money from various federal government agencies which CMCA then in turn will lend to the small business owner. CMCA will be dubbed an ‘Intermediary Lender.’ In this memo, Dianna is asking for permission to pursue these types of loans as the Intermediary Lender. Dianna then presented the first Intermediary Loan Request to apply to the State of Missouri for State Community Development Block Grant Funds in the amount of $25,000, plus another $5000 to be used for operations. This money can be used as a match for the other intermediary loan request being presented this evening in which CMCA will be requesting a $50,000 revolving loan fund from the US Department of Agriculture (USDA). As well as a $7,500 grant fund for technical assistance that will pay for staffing. A discussion followed regarding the Policies and Procedures that make up the Microenterprise Loan Fund Program, and Dianna answered questions any questions the Board Members had. John Flanders made a motion to approve pursuing actual applications for money to be used for the Microenterprise Loan Fund. Marian Bridges seconded the motion. The motion carried. Dianna then continued by presenting a recommendation to the Board from the Microenterprise Loan Committee to establish the interest rate that will be applied to loans given to small business owners. The committee suggested that a fixed interest rate of 8% above prime be applied. Prime meaning whatever the regular interest rate is for a small business loan at that time. The next recommendation from the Microenterprise Loan Committee included the cost of a onetime Service Fee in the amount of $100 which can be included in the loan. This fee will help CMCA in terms of monthly billing and services that come with this program. Finally, the committee recommends a non refundable application fee in the amount of $25. A small discussion followed regarding the non refundable application fee and it was requested that the committee discuss the possibility of putting a cap on the amount of applications taken in, the fear being CMCA would continue to collect the $25 app fee even though there may not be any funds available. John Flanders made a motion to approve the interest rate, service fee, and non refundable application fee on the contingency that the Microenterprise Loan Committee discuss what was requested. Connie Bowman seconded the motion. The motion carried. Dianna finished by asking for approval of the Board to establish an LLC subsidiary for the Microenterprise Loan Initiative which would take the liability off of CMCA. She reminded the Board that an LLC was created for the Transitional Housing Project back in October. She explained that this request is similar to that one. Alice Brandt made a motion to approve the establishment of an LLC for the Microenterprise Loan Project. Greg Petersen seconded the motion. The motion carried.

2


B. ERSEA Darin referred the Board to a document that was included in the handout packet at the member’s place settings. This document outlines what determines priority in the selection process for Head Start and Early Head Start. A few changes were made to this document, highlighted in yellow. The first one consists of homelessness. Before, families were given precedence if they were considered ‘homeless’ even if they had a place to live. Now, there are 2 categories: Homeless and Homeless with Residence (meaning the family lives with someone else). The second change is noting whether or not English is the primary language in the home. Gabe Craighead made a motion to approve the ERSEA selection criterion as presented. Connie Bowman seconded the motion. The motion carried.

IV.

Board Training – Sunshine Law Darin referred everyone to the Sunshine Law Booklet that was provided at the members seats. He gave a brief overview of how the Sunshine Law pertains to CMCA, and asked that the Board Members look over this book in order to be informed regarding some of the processes.

V.

Program Updates

A. Fund Development Darin introduced Trina Almond, Communication and Development Director. She started by mentioning that at this particular point in time with everything going on in congress, that it is critical for the Board to be talking about Fund Development, and really taking a Leadership Role in the Fund Development aspect of CMCA. Our goal is 100% participation in terms of gift giving by the Board. Trina stated that last year, the Board gave a total of $2000, which was about $1500 shy of the $3500 goal that was set. She then referred the members to the Commitment handout. This document outlines what the Board Members plan to give in FY11 and how frequently, as well as connections that can be made within their respective communities and so on. Trina then directed everyone to the second handout which is the format for a report card that will report out where board members are at with their giving, as well as a place for Board Members to set goals regarding how many people they will talk to about CMCA, or clubs that they will introduce CMCA to. Trina finished up by mentioning that the Board needs to set a new goal pertaining to giving as a group. A small discussion followed regarding what the amount should be. Loretta suggested that the Board set the goal at $2500. It was unanimous that that would be the goal for this year.

VI.

Executive Directors Report Darin began by mentioning that Board Manual Updates were included in a folder at their place settings, and that the old documents should be recycled and replaced with the new documents. He then continued by rewarding Alice Brandt, former Board President, with a plaque to express his gratitude for years of service. He mentioned that this was intended to be given to her at the Annual Dinner, but Alice was sick at that time. He then planned to give it at a regularly scheduled

3


Board Meeting, but all have been cancelled due to inclement weather. Darin went on by mentioning that there are some site changes that will take place within Head Start. He stated that in Jefferson City we have Cole West, which serves 40 kids and Cole East, which serves 80 kids. Because a partnership fell through with Jefferson City Public Schools, CMCA will be closing down Cole West. Those slots will be redistributed to different areas within the counties we serve, such as Glasgow and Fulton. In addition to that, Tiger Paws a full day center, will be closing down. One of the Head Start Classrooms will be partnering with the Columbia Housing Authority, and the other Head Start classroom will go to the Worley Location. That leaves 24 Early Head Start slots, 8 of which we would like to run internally although at this point a space for that classroom has been decided upon yet. The other 16 would be home based slots and be contracted out with existing child care providers. The Transformational Plan and Community Assessment was then discussed. Darin referred the members to a copy of the plan that was included within their Board Manual Updates. He reiterated that the plan is critical to the Agency. Having this plan in place when ARRA hit was invaluable, an example of how it works includes the starting up of the Microenterprise Loan Program. It opens several doors for CMCA. As a part of CMCA’s regular planning process, CMCA offers a Community Assessment. Darin explained that CMCA is ramping up the project this year. We start with a set of data given to us from MACA and a partnership they hold with a Data group. One of the things CMCA does, is hold focus groups to talk about some of the data and discuss what we should do differently, if anything. Darin feels like the perspective of the these groups are limited in scope due to the fact that the surveys have been given solely to clients. This year CMCA is expanding that to local businesses to fill out the Community Assessment, including Wal-Mart. Next month, the Board will submit their feedback that CMCA will use for the Community Assessment. Darin finished by giving the update on what Congress is doing in terms of the federal budget, and what that could mean for CMCA. He hoped to gather some ideas, or talk about what we could do to advocate for the people who generally cannot advocate for themselves. Last week, the house passed a budget that includes a $61 billion worth of cuts to Domestic Discretionary Funding for FY11 which began October 1, 2010. Domestic Discretionary Funding is 12% of the federal budget. This includes cutting CSBG by 44%, 15% cut for Head Start, and additional cuts that will eliminate the WIA program, Foster Grandparent Program, and Weatherization. These cuts will put a lot of people out of work, especially at a time when we are making some steps toward recovery. These kinds of cuts will set us back and create a double dip recession, according to some economists. Darin explained that the President’s budget has fewer cuts, which would start October 2011. This is a slower set of cuts where he freezes domestic spending for 5 years. It does include a 50% cut to CSBG. He then went on to say that because of this, CMCA had to start thinking about worst case scenario in the event the budget passes. Head Starts 15% cut is workable. WIA’s FY11 starts July 1, if the House version of the budget passes we will no longer have an Employment and Training Program, it will cease to exist. All offices will close and staff will be laid off. With CSBG’s FY11 year that started October 2010, all the money that was awarded to CMCA will be spent as they are currently almost 6 months into the program year with only 54% of the budget that was originally given. Rural Family Resource Centers may be closed, which are the front doors to people needing help within our communities. Also, staff will be laid off. We would consolidate staff as much as possible. Darin then asked if anyone had any questions pertaining to the information at hand. A discussion followed regarding action that the Board Members could take to contact local Legislators, Congressman, and Senators to have our voices heard. Darin referred Board Members to a sheet that was included in the mailing that listed a link that individuals could use to sign a petition to

4


protect the WIA program. Other than that Darin, Susan, Angela, and Dianna are attending the NCAF conference in Washington the week of March 7. They will be meeting with Congressmen and Senators at that time.

VII.

Adjournment John Flanders made a motion to adjourn. Elaine Kime seconded the motion. The motion carried. The meeting adjourned at 8:19pm.

5


Approved Action by Executive Committee

Executive Committee Electronic Vote - March 8, 2011: Children’s Trust Fund 1. This builds on the success of our Week of the Emotionally Healthy Child. We guided an energetic group of 16 human service organizations towards the common goal of creating awareness and teaching strategies throughout Boone County on raising emotionally healthy children. The group was so ambitious that it named itself Columbia Cares for Kids and agreed that they wanted to build on the momentum we started. This grant will allow us to do that AND try to engage all eight counties in local versions of this kind of activity. 2. This initiative will provide training and technical assistance to thousands of parents and teachers to identify and prevent child abuse and neglect, while offering positive guidance models. 3. It fits perfectly into strategic commitment 2, to "enhance the community's capacity for lifelong learning opportunities." This is a great example of a way to strengthen our communities through existing avenues. 4. It offsets some existing salary expenses at a time when we are looking for options to reduce Head Start expenses in the face of possible cuts. 5. This is the kind of innovative thinking that gets us new friends and supporters. Congress pays attention to local groups acting together to address local problems. Executive Committee Electronic Vote - March 16, 2011: Request to Apply to Provide Housing Counseling Services Request to submit a bid to the City of Columbia to provide home buyer education classes and one-onone housing counseling services for their home buyer and neighborhood stabilization programs. This will entail holding home buyer education classes once per month in Columbia and providing a minimum of 4 hours one-on-one counseling to those wanting to purchase the City of Columbia rehabilitated homes in the neighborhood stabilization neighborhoods. One requirement of this bid is that we apply to become a Housing Counseling Approved Agency by HUD within the year. If approved by HUD as a counseling agency, we will be required to provide more services such as foreclosure counseling (funding would have to be obtained to provide these services).


CENTRAL MISSOURI COMMUNITY ACTION Board Report FEBRUARY 28, 2011 Program Code

Performance Based Programs

10,B,C,S CSBG PHA7 HOUSING - Section 8** 27 STATE CHILD CARE-DFS & PARENTS 27E CHILD CARE EXPANSION

Contract Dates

Contract

YTD

YTD

TOTAL BUDGET

Amount

Earned

Expended

REMAINING

10/01/10-09/30/11 10/01/10-09/30/11

$564,069.00 $227,574.00

$241,019.00 $81,259.37

$408,440.59 $89,325.86

05/01/10-04/30/11

$371,968.00

$297,859.49

10/01/10-09/30/11

$222,663.00

$41,374.89

$1,386,274.00

$661,512.75

TOTAL

% of Year

% of Contract Earned

($167,421.59) ($8,066.49)

41.66% 41.66%

42.73% 35.71%

$307,463.05

($9,603.56)

83.33%

80.08%

$78,897.76

($37,522.87)

41.66%

18.58%

$884,127.26

($222,614.51)

**Does not reflect direct participant benefits (see below)

Line Item Budgets 12 FAMILY SUPPORT-Mexico United Way

Contract Dates

Budgeted

YTD Expended

Unexpended

% of Year

% Expended

79 LIHEAP

01/01/11-12/31/11 07/01/09-06/30/11 10/01/10-09/30/11

$9,600.00 $713,096.00 $1,716,907.38

$2,087.81 $605,155.32 $1,176,356.33

$7,512.19 $107,940.68 $540,551.05

16.66% 83.33% 41.66%

21.75% 84.86% 68.52%

69 DOLLAR MORE

10/01/10-09/30/11

$47,823.65

$13,438.00

$34,385.65

41.66%

28.10%

10/01/10-09/30/11

$22,492.82

$8,808.48

$13,684.34

41.66%

39.16%

35 VITA IRS

07/01/10-06/30/11

$6,541.00

$6,379.61

$161.39

66.66%

97.53%

93 THRIVE

07/01/10-05/31/13

$44,817.00

$5,921.42

$38,895.58

22.86%

13.21%

05/01/10-04/30/11

$3,829,129.00

$2,957,994.73

$871,134.27

83.33%

77.25%

05/01/10-04/30/11

$402,212.00

$350,563.18

$51,648.82

83.33%

87.16%

88 CONNECTING FOR CHILDREN

09/30/10-09/29/11

$483,352.00

$128,706.17

$354,645.83

41.66%

26.63%

89 I CAN

09/30/10-09/29/11

$340,990.00

$273,703.15

$67,286.85

41.66%

80.27%

25 USDA

05/01/10-04/30/11

$281,732.00

$238,113.35

$43,618.65

83.33%

84.52%

07/01/10-06/30/11

$384,501.00

$276,386.41

$108,114.59

66.66%

71.88%

40,41,42 WEATHERIZATION - DOE & 16-AMUE-07-Elec

06A LISC

20,21,22,24S HEAD START 70,71,72 EARLY HEAD START

105 EHS STATE 61B,C GUARD AT HOME 09A,09D,09Y WIA-Adult & Dislocated Workers,Youth 07,07A,07B MO WORK ASSISTANCE PROGRAM (CAP) 08O ONE STOP 15 STATE TRANSPORTATION 10-CC CATHOLIC CAMPAIGN HUMAN DEVELOPMENT 14 FOSTER GRANDPARENTS

07/01/10-06/30/11

$20,000.00

$0.00

$20,000.00

66.66%

0.00%

07/01/10-06/30/11

$1,088,465.38

$430,263.88

$658,201.50

66.66%

39.53%

10/01/10-06/30/12

$2,033,745.00

$274,511.02

$1,759,233.98

23.81%

13.50%

07/01/10-06/30/11

$1,650.00

$177.80

$1,472.20

66.66%

10.78%

07/01/10-06/30/11

$5,000.00

$2,558.00

$2,442.00

66.66%

51.16%

05/01/10-03/31/11

$5,500.00

$3,792.46

$1,707.54

90.91%

68.95%

01/01/11-12/31/11 TOTAL

$358,292.00 $11,795,846.23

$59,694.01 $6,814,611.13

$298,597.99 $4,981,235.10

16.66%

16.66%

83 DEVELOPMENT FUND

07/01/10-06/30/11

$48,077.00

$32,751.57

$15,325.43

66.66%

68.12%

00 ADMINISTRATION (included in above totals)

10/01/10-09/30/11 10/01/10-09/30/11

$1,137,356.00 $1,318,980.00

$436,245.90 $563,893.23

$701,110.10 $755,086.77

41.66% 41.66%

38.36% 42.75%

PHA7 SECTION 8- Participant Benefits

Agency Contract Totals

$14,549,177.23

$8,295,383.19

$5,529,032.79

23 HEAD START NON FEDERAL ( Inkind)

05/01/10-04/30/11

$957,282.00

$334,680.55

$622,601.45

83.33%

34.96%

73 EARLY HEAD START ( Inkind)

05/01/10-04/30/11

$100,553.00

$59,422.51

$41,130.49

83.33%

59.10%

88I CONNECTING FOR CHILDREN (Inkind)

09/30/10-09/29/11

$120,838.00

$24,143.48

$96,694.52

41.66%

19.98%

89I I CAN (Inkind)

09/30/10-09/29/11

$85,248.00

$48,228.80

$37,019.20

41.66%

56.57%

105I EHS-ST (Inkind)

07/01/10-06/30/11 01/01/11-12/31/11

$57,675.15 $80,785.00

$15,744.59 $4,849.45

$41,930.56 $75,935.55

66.66% 16.66%

27.30% 6.00%

16 FGP NON FEDERAL (Inkind)


CENTRAL MISSOURI COMMUNITY ACTION Board Report FEBRUARY 28, 2011 Program Code

Line Item Budgets

91,92 HS EXPANSION 140,141 WX-ARRA 142,142A ENERGIZE MO HOUSING INITIATIVE (WX INNOV) 106,107,108 HPRP 96,97 EHS EXPANSION

HS EXPANSION ( Inkind)

Contract Dates

Budgeted

YTD Expended

Unexpended

% of Year

% Expended

09/30/10-09/29/11 04/01/09-03/31/12 07/01/10-03/31/12 10/01/10-09/30/11 09/30/10-09/29/11 TOTAL

$142,603.00 $5,336,253.00 $1,500,000.00 $322,214.00 $1,426,418.00 $8,727,488.00

$46,682.83 $2,381,145.31 $415,700.29 $134,390.62 $593,943.83 $3,571,862.88

$95,920.17 $2,955,107.69 $1,084,299.71 $187,823.38 $832,474.17 $5,155,625.12

41.66% 63.89% 38.10% 41.66% 41.66%

32.74% 44.62% 27.71% 41.71% 41.64%

09/30/10-09/29/11

$35,651.00

$3,769.44

$31,881.56

41.66%

10.57%


Central Missouri Community Action February-11

Ratio Analysis Liquidity Ratio – Is also referred to as solvency ratios to indicate the ability of the agency to meet financial obligations over the short term.

Current Ratio =

Current Assets divided by Current Liabilities

Compares assets expected to be available as cash within the next year with liabilities that will become due within the next 12 months. This ratio should be 1.21 or higher. Current Assets Total Cash Receivables Investments Total

February 28, 2011 ratio =

1,574,046.43 581,951.61 237,936.75 2,393,934.79

Current Liabilities Accounts Payable 1,326,612.27

1.80

Cash Ratio = Cash + Cash equivalents divided by Current Liabilities Relates current liabilities to the agency’s most liquid assets: cash, cash equivalents and short-term investments. This ratio should be .50 or higher. Cash + Cash Equivalents Total Cash $1,574,046.43 Investments $237,936.75 Total $1,811,983.18

February 28, 2011 ratio =

Current Liabilities Accounts Payable

1.37

$ 1,326,612.27


Central Missouri Community Action Statement of Revenues and Expenditures - CMCA -REVENUE AND EXPENSE GROUP REPORT-BOARD From 10/1/2010 Through 2/28/2011

Employment & Training

Community Services

Early Childhood

Foster Grandparents

Energy

Weatherization

Housing Development

Area Housing Dev.

Adm/Corporate

Total

Revenue 732,156.31

248,815.66

3,442,984.14

149,447.38

1,402,408.38

1,056,867.13

76,331.44

0.00

175,545.39

7,284,555.83

Federal/State In-Kind Local Total Revenue

0.00 0.00 0.00 732,156.31

0.00 0.00 10,386.34 259,202.00

0.00 55,618.91 59,555.04 3,558,158.09

0.00 2,426.45 0.00 151,873.83

0.00 0.00 500.00 1,402,908.38

16,280.00 0.00 220.00 1,073,367.13

0.00 0.00 1,331.40 77,662.84

0.00 0.00 750.00 750.00

0.00 0.00 517,298.54 692,843.93

16,280.00 58,045.36 590,041.32 7,948,922.51

Expense Salaries Fringe In-Direct Consultant Travel Space Cost Consumable Supplies

443,302.74 127,385.16 25,424.85 1,489.97 708.78 18,537.70 33,651.39

212,031.66 59,007.58 39,535.63 17,913.43 8,089.14 48,199.14 13,693.18

1,571,801.60 564,452.56 312,145.98 58,114.33 47,470.08 194,771.45 292,773.46

32,012.29 9,789.23 6,472.93 52.06 0.00 3,197.68 3,755.35

84,059.17 25,473.44 15,955.66 165.54 0.00 10,827.35 4,042.80

287,390.49 129,711.51 59,740.31 651.82 4,040.45 31,664.15 341,157.33

40,380.94 13,250.81 7,830.24 4,397.54 2,515.30 10,896.47 3,919.12

5,459.25 1,347.02 993.72 3,952.76 466.46 658.74 1,056.38

290,806.51 85,609.96 6,343.95 7,892.24 12,853.74 29,291.66 22,201.88

2,967,244.65 1,016,027.27 474,443.27 94,629.69 76,143.95 348,044.34 716,250.89

Equipment Contractual Participants Other In-Kind Total Expense

0.00 0.00 133,365.49 24,606.51 0.00 808,472.59

0.00 0.00 4,145.10 36,873.51 0.00 439,488.37

3,424.00 237,356.68 162,905.14 162,889.89 7,135.11 3,615,240.28

0.00 0.00 99,949.51 3,564.66 2,426.45 161,220.16

0.00 0.00 1,028,046.02 7,790.99 0.00 1,176,360.97

68,398.24 66.86 296,448.18 24,275.71 0.00 1,243,545.05

0.00 5,340.00 0.00 11,552.12 0.00 100,082.54

0.00 0.00 1,081.00 1,396.92 0.00 16,412.25

0.00 0.00 104,520.45 72,110.97 0.00 631,631.36

71,822.24 242,763.54 1,830,460.89 345,061.28 9,561.56 8,192,453.57

(76,316.28)

(180,286.37)

(57,082.19)

(9,346.33)

226,547.41

(170,177.92)

(22,419.70)

(15,662.25)

61,212.57

(243,531.06)

Total Revenues (Expenditures)

Date: 3/16/11 07:59:55 AM

Page: 1


Central Missouri Community Action Balance Sheet - AREA DEVELOPMENT HOUSING PROJECTS-BOARD As of 2/28/2011

Woodcrest Village

Prior Devel. Fees

Abbey Orchard

Hanover Gardens

North Central

AHAP

HDC Properties

Rehab Properties

CHAPEL HILL

WEATHE... ROCK

Total

Assets Cash 129,101.29

0.00

0.00

51,643.36

7.09

4,975.21

21,876.32

(28,453.73)

0.00

0.00

179,149.54

317,791.48

0.00

0.00

0.00

0.00

0.00

0.00

16,915.97

0.00

0.00

334,707.45

0.00

0.00

0.00

0.00

30,000.00

0.00

0.00

0.00

0.00

0.00

30,000.00

0.00 446,892.77

0.00 0.00

0.00 0.00

0.00 51,643.36

0.00 30,007.09

0.00 4,975.21

0.00 21,876.32

0.00 (11,537.76)

0.00 0.00

0.00 0.00

0.00 543,856.99

0.00

0.00

0.00

0.00

0.00

0.00

0.00

2,228.30

0.00

0.00

2,228.30

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 2,228.30

0.00 0.00

0.00 0.00

0.00 2,228.30

446,892.77

0.00

0.00

51,643.36

30,007.09

6,565.98

22,176.32

5.42

0.00

0.00

557,290.94

0.00 446,892.77

0.00 0.00

0.00 0.00

0.00 51,643.36

0.00 30,007.09

(1,590.77) 4,975.21

(300.00) 21,876.32

(13,771.48) (13,766.06)

0.00 0.00

0.00 0.00

(15,662.25) 541,628.69

446,892.77

0.00

0.00

51,643.36

30,007.09

4,975.21

21,876.32

(11,537.76)

0.00

0.00

543,856.99

Receivables Fixed Assets Other Total Assets Liabilities Accounts Payable Long Term Payables Total Liabilities Net Assets Fund Balance Excess Revenue/Expenditures (Loss) Total Net Assets Total Liabilities and Net Assets


Central Missouri Community Action Balance Sheet - AGENCY BALANCE SHEET-BOARD As of 2/28/2011

Current Year Assets Cash CASH IN BANK CASH IN BANK-PAYROLL CASH IN BANK -HOUSING CHDO SAVINGS CASH IN BANK- CORPORATE AHAP- TAX CREDIT CMCHDC PROPERTIES CASH ACCT PETTY CASH Total Cash Receivables ACCTS.RECEIVABLE- DUE FROMS ACCOUNTS RECEIVABLE HIP MATERIALS HIP LABOR NOTES RECEIVABLE PRE-PAID EXPENSE ACCUMULATED DEPRECIATION-EQUIP ACCUM DEPRECIATION-VEHICLE Other Total Receivables Fixed Assets INVENTORY REAL ESTATE & BUILDING PROPERTY - LAND PROPERTY-RENOVATIONS EQUIPMENT VEHICLES WEATHERIZATION CREW INVENTORY Total Fixed Assets Contra Fixed Assets EQUITY -BUILDINGTotal Contra Fixed Assets Other INVESTMENTS Total Other Total Assets

562,887.32 814,962.28 102,905.88 57,073.00 7,676.42 4,975.21 21,876.32 1,690.00 1,574,046.43 9,330.01 443,733.27 574.04 11,329.88 717,945.28 141,870.54 (187,600.61) (560,566.34) 5,335.54 581,951.61 3,137.59 625,637.28 381,524.88 38,506.00 804,779.51 775,773.40 31,157.40 2,660,516.06 (270,423.68) (270,423.68) 237,936.75 237,936.75 4,784,027.17

Liabilities Accounts Payable Long Term Payables Total Liabilities

1,326,612.27 590,237.99 1,916,850.26

Net Assets Fund Balance EQUITY-PROPERTY FUND BALANCE RESERVE ACCOUNT Total Fund Balance Excess Revenue/Expenditures (Loss) Total Net Assets

172,632.14 2,184,252.24 753,823.59 3,110,707.97 (243,531.06) 2,867,176.91

Total Liabilities and Net Assets

4,784,027.17

Date: 3/16/11 07:58:54 AM

Page: 1


Central Missouri Community Action Balance Sheet - HOUSING DEVELOPMENT BALANCE SHEET-BOARD As of 2/28/2011

Vandalia Housing

Columbia Affordable Housing

CMCA Real Estate

Warnhoff Subdivision

CHDO

Fulton Affordable Housing

Section 8

Columbia Oaks Centralia

Total

Assets Cash (139,711.39)

30,605.54

(15.34)

(3,232.76)

57,080.10

(5,164.83)

187,788.01

(13,930.43)

113,418.90

15,200.00

65,533.98

0.00

0.00

298,474.42

20,945.40

0.00

13,044.19

413,197.99

85,460.55

13,536.32

625,506.00

0.00

80,082.49

10,000.00

0.00

0.00

814,585.36

0.00

0.00

(127,699.06)

0.00

0.00

0.00

0.00

0.00

(127,699.06)

0.00 (39,050.84)

0.00 109,675.84

0.00 497,791.60

0.00 (3,232.76)

0.00 435,637.01

0.00 25,780.57

46,096.45 233,884.46

0.00 (886.24)

46,096.45 1,259,599.64

0.00

570.50

58.03

0.00

0.00

0.00

53,005.57

113.09

53,747.19

57,868.11 57,868.11

0.00 570.50

532,369.88 532,427.91

0.00 0.00

0.00 0.00

0.00 0.00

0.00 53,005.57

0.00 113.09

590,237.99 643,985.18

(94,736.31)

112,267.39

(32,178.16)

(2,987.51)

434,305.61

28,729.86

193,630.31

(997.03)

638,034.16

(2,182.64) (96,918.95)

(3,162.05) 109,105.34

(2,458.15) (34,636.31)

(245.25) (3,232.76)

1,331.40 435,637.01

(2,949.29) 25,780.57

(12,751.42) 180,878.89

(2.30) (999.33)

(22,419.70) 615,614.46

(39,050.84)

109,675.84

497,791.60

(3,232.76)

435,637.01

25,780.57

233,884.46

(886.24)

1,259,599.64

Receivables Fixed Assets Contra Fixed Assets Other Total Assets Liabilities Accounts Payable Long Term Payables Total Liabilities Net Assets Fund Balance Excess Revenue/Expendi... (Loss) Total Net Assets Total Liabilities and Net Assets


HEAD START Enrollment Local ID 2102 2101 2103 2202

Head Start County AUDRAIN

BOONE

Monthly Totals: Site Name WFSC Lakeview Community R6 Centralia

F.E. 38 20 20 30

Enrolled 39 20 21 28

Waitlist 16 9 2 123

Income Eligibility 0-100% 101-130 21 5 13 0 14 3 19 3 37 3

2203

Park

60

63

2213

Tiger Paws

30

35

30 38 78 40 40 36 20 36 18 18 552

30 38 82 43 40 29 21 37 20 20 566

6 2 4 17 5 3 273

14 21 25 45 19 24 23 13 26 11 15 340

102.54%

49.46%

61.59%

2209 2301 2401 2406 2501 2601 2602 2701 2851 2852

Field CALLAWAY Callaway County Cole East COLE Cole West COOPER Clubhouse Howard County HOWARD Glasgow MONITEAU Moniteau County Linn OSAGE Chamois

22 64

Mandated Requirements

0 0 1 3 4 1 1 4 0 2 1 31 5.62% <35%

>130 2 0 4 1

Foster 2 0 0 0

Homeless 2 3 0 0

Public 7 4 0 5

Concern 0 0 0 0

Disability 2 1 4 3

4

0

2

17

0

3

1

1

5

14

0

7

0 1 3 0 1 1 1 0 0 3 22

0 0 1 0 0 0 0 1 0 0 5

3 4 8 4 3 0 1 5 3 0 43

6 7 22 16 11 4 2 5 4 1 125

0 0 0 0 0 0 0 0 0 0 0

1 4 9 6 2 1 3 5 1 3 55

0.91%

7.79%

22.64%

0.00%

3.99% <10%

9.96% 10% or >

Enrolled:

Cumulative number of children served during the reporting month.

Vacancies:

All Terminated Children were not replaced within 30 days; the end of the part-day program option is less than 60 days away. In accordance with PS 1305.7. See ChildPlus Report 2210 in Enrollment Binder.

FE:

Funded Enrollment

*FE:

Current Enrollment during the summer months when part-year classrooms are not open.


Early Head Start

Public Asst.

Income Eligibility

Local ID

County

Site Name

F.E.

Enrolled

Waitlist

0-100%

101-130

>130

Foster

Homeless

Concern

Disability

2104

AUDRAIN

Community Early Learning

16

20

4

7

0

1

2

0

3

0

3

WFSC

20

19

14

13

0

2

0

1

3

0

1

Bear Creek

8

8

5

4

0

0

0

3

1

0

3

Tiger Paws

24

24

0

0

5

7

0

1

2102 1200

BOONE

1211 2301

CALLAWAY

Callaway County

20

18

10

12 8

0 2

1

0

4

3

0

1

2409

COLE

Capital Early Learning

14

15

15

4

1

0

0

2

8

0

2

2407

JC Day Care

16

16

9

1

0

0

1

5

0

2

2408

Open Book

16

18

9

2

1

1

4

1

0

1

3

0

0

0

0

0

0

0

7 8

0

1

2

0

3

0

3

2

0

0

2

0

0

1

12

4

1

0

0

3

0

2

2 98

0

1

0

1

0

0

1

12

8

5

23

37

0

21

2501

COOPER

Clubhouse

4

3

2601

HOWARD

Howard County

12

13

0 4

2701

MONITEAU

Moniteau County

12

12

8

2852

OSAGE

Chamois

20

20

Linn

4

4

0 1

186

190

61

2851

PRENATAL FAMILIES

Public Asst.

Income Eligibility

Local ID

County

Site Name

F.E.

Enrolled

Waitlist

0-100%

101-130

>130

Foster

Homeless

Concern

Disability

2104

AUDRAIN

Community Early Learning

1

1

0

0

0

0

0

0

1

0

0

WFSC

-

0

0

0

0

0

0

0

0

0

0

Bear Creek

-

0

0

0

0

0

0

0

0

0

0

1211

Tiger Paws

-

0

0

0

0

0

0

0

0

1213

Central Office

12

8

0 6

0

0

0

0

2

0

0

Callaway County

1

2

0

0

0

0

0

1

1

0

0

Cole

2

5

0

3

1

0

0

0

1

0

0

2409

Capital Early Learning

-

0

0

0

0

0

0

0

0

0

2407

JC Day Care

-

0

0

0

0

0

0

0

0

0

2408

Open Book

-

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

1

0

0

0

0

0

0

0

2102 1200

BOONE

2301

CALLAWAY

2401

COLE

2501

COOPER

Clubhouse

-

0

2601

HOWARD

Howard County

-

1

0


2701

MONITEAU

Moniteau County

1

2

2

0

0

0

0

0

0

0

2852

OSAGE

Chamois

1

0

0

0

0

0

0

0

0

0

0

Linn

-

0

0

0

0

0

0

0

0

0

0

18

19

0

12

1

0

0

1

5

0

0

F.E.

Enrolled

Waitlist

0-100%

101-130

>130

Foster

Homeless

Public

Concern

Disability

204

209

61

110

13

8

5

24

42

0

21

102.45%

29.90%

53.92%

6.37%

3.92%

2.45%

11.76%

20.59%

0.00%

10.29%

<35%

<10%

2851

EHS PROGRAM TOTALS Mandated Requirements Enrolled:

Cumulative number of children served during the reporting month.

Vacancies:

All Terminated Children were NOT replaced within 30 days. in accordance with HSPPS 1305.7 vacancies do not have to be filled within the last 60 days of a program year..

FE:

Funded Enrollment

10% or >


HEAD START AND EARLY HEAD START CACFP MEALS PROVIDED Local ID County

#DSS Child Care Subsidy

Site Name

ADA

Community Early Learning

86%

0

73

75

63

2103

Community R-VI*

1

N/A

N/A

N/A

2101

Lakeview

92% 80%

NA

2102

WFSC

79%

219 565

219 565

N/A 492

N/A

N/A

N/A

NA

123 618

269 617

129 611

2104

AUDRAIN

# Breakfast

15 3

# Lunch

# PM Snack

Bear Creek CFDC

74%

2202

Centralia

2203

Park

83% 91%

1200

Pregnant Moms

2213

Tiger Paws

82%

NA 26

N/A 549

N/A 567

N/A 471

2209

Field

85%

NA

CALLAWAY

Callaway County

76%

23

298 290

306 474

278

2301 2409

COLE

Capital Early Learning

9 18

99

102

542

719

87 488

1211

BOONE

NA

440

2401

Cole East

82% 73%

2406

Cole West

75%

NA

192

358

160

2407

JC Daycare**

81%

NA

N/A

N/A

N/A

2408

Open Book**

75%

NA

N/A

N/A

N/A

COOPER

Clubhouse

79%

NA

182

382

195

HOWARD

Glasgow

88%

NA

N/A

N/A

N/A

Howard County

3

271

457

275

NA

165

285

111

2501 2602 2601 2701 2852

MONITEAU

Moniteau County

81% 90%

OSAGE

Chamois

89%

3

338

336

306

Linn

90%

TOTAL

82%

NA 100

193 4644

193 5849

149 4192

2851

*CACFP Reimbursement collected by partner.

ADA: DSS Child Care Subsidy: CACFP Meals Provided:

**DSS Reimbursement collected by partner.

Average Daily Attendance (ADA) is tracked and analyzed in accordance with 1305.8 of the Head Start Performance Standards. reimbursement. (Those that are enrolled in a full-day classroom.) For more information on the DSS/Child For more information regarding the Child and Adult Care Food Program (CACFP), please visit http://www.fns.usda.gov/CND/Care/CACFP/aboutcacfp.htm.


Central Missouri Communit y Act ion HEAD START PROGRAM

Quality Assurance Summary Report

ONGOING MONITORING for the Month of: March 2011 SUMMARY OF ONGOING MONITORING ACTIVITIES Different data sources were utilized by the team during this monitoring period; review of Participant Files, classroom observations, review of Child Plus reports (database), etc. Strengths were identified by the team along with areas needing improvement. The monitoring emphasis for the month is reviewed using the OHS Monitoring Tool, review of the program work plan, policy, procedure, forms and formats. Monitoring Emphasis for the month: DSP Performance Indicators HEAD START EARLY HEAD START As of 3-10-11

2009-2010 PIR

2008-2009 PIR

As of 3-10-11

2009-2010 PIR

2008-2009 PIR

01. Children up to date on a schedule of Preventative and Primary Health Care:

29%

92%

91%

15%

80.38%

94%

02. Children needing medical treatment:

.6%

3.75%

0.00%

.3%

2.38%

0.00%

03. Children receiving medical treatment:

50%

90.91%

--

0%

75.0%

--

53%

67.14%

--

--

--

--

17%

20.89%

31%

--

--

--

25%

33.33%

18%

--

--

--

97%

97.18%

101%

83%

74.16%

73%

83%

96.34%

94%

76%

98.12%

89%

79%

56.76%

77%

52%

89.47%

100%

04. Children completing dental exams since last years PIR: (Preschool Only) 05. Children needing dental treatment: (Preschool Only) 06. Children receiving dental treatment: (Preschool Only) 07. Children with up-to-date, or all possible, immunizations: 08. Children enrolled in Medicaid, SCHIP, or Paid Health Insurance at EOY: 12. Classroom teachers with an ECE or related degree ( AA, BA or graduate):

Strengths The following are the strengths identified by the monitoring team:

  

Community & Partnership Development Child Outcomes--our children are progressing as the year goes on Follow-up documentation is improving

Areas in Need of Improvement Possible Systems Issue(s)



Family Development goal setting data entry and documentation

Plan of Action



Family Development entry pilot at 2 sites to see if information can be streamlined

Page 1 of 1

QA Monitoring Report 3-10-11


Board of Directors Attendance 2011 Began Service

Jan 20

Feb 28

Connie Bowman

05/27/10

Cancelled



Alice Brandt

10/01/00

Cancelled



Loretta Breeding

12/03/03

Cancelled



Marian Bridges

05/27/10

Cancelled



Gabe Craighead

01/01/08

Cancelled



Paul Davis

01/01/09

Cancelled



Jim Ertle

02/15/07

Cancelled

xxxxx

John Flanders

01/01/09

Cancelled



DeAnn Gould

01/01/11

Cancelled

xxxxx

Jean Ispa - Advisor

01/01/10

Cancelled

xxxxx

Lilla Jefferson

05/01/97

Cancelled

xxxxx

Audrey Johanns

08/26/10

Cancelled

xxxxx

Susan Keyton

02/15/07

Cancelled



Elaine Kime

01/01/11

Cancelled



Kevin Lowrance

02/01/10

Cancelled

xxxxx

Dwight Massey

01/01/09

Cancelled

xxxxx

Greg Petersen

11/01/10

Cancelled



Ed Robb

01/01/11

Cancelled

xxxxx

Lisa Thomeczek

10/01/04

Cancelled

xxxxx

Name

Key:  - Present

March 24

April 28

A - Non Excused Absence

June 23

Aug. 25

Sept. 22

xxxxx - Excused Absence

P:\Administration\Board\Attendance\Board Attendance 2011.doc

Oct. 27


Board of Directors Terms of Office Board Year : October - September

Beginning Date

Current Term Ends

2007

2008

Alice Brandt

10/1/2000

Election

1/1/07

Public

Connie Bowman

5/27/2010

9/30/2011

Loretta Breeding

12/3/2003

9/30/2012

Marian Bridges

5/27/2010

9/30/2011

Gabe Craighead

11/1/2007

Election

Paul Davis

1/1/2009

Election

Jim Ertle

2/15/2007

9/30/2011

John Flanders

1/1/2009

9/30/2011

DeAnn Gould

1/1/2011

9/30/2013

Lilla Jefferson

5/1/1997

9/30/2012

Audrey Johanns

8/26/2010

9/30/2012

Susan Keyton

2/15/2007

Election

Elaine Kime

1/1/2011

9/30/2013

Kevin Lowrance

2/25/2010

Election

Dwight Massey

1/1/2009

Election

Greg Petersen

11/1/2010

PC Rep

Ed Robb

1/1/2011

Election

Lisa Thomeczek

10/1/2004

9/30/2012

Low Income Private Sector PC Rep Public Official

First

11/1/07

Term

2009

Second

2010

2011

First

Term

Term

Third

First

Term

2012

2013

2014

2015

2016

2017

2018

2019

Public 1/1/09

Public

First

Term

Second

Term

First

Term

Second

Term First

First

Term

Second

Term

Third First

2/15/07

Public First 2/25/10 1/1/09

Public

Public

1/1/11 First

Term

Second

Term

Third

Consecutive Terms Ending September 30, 2012 Loretta Breeding

Lilla Jefferson

Lisa Thomeczek

Per Section IV, Article 3 of the CMCA By Laws: Private/Low Income Reps can serve a 2 year term, renewable up to 3 terms for a total of 6 years. Public Officials serve until their term of office ends

P:\Administration\Board\Appointment\Board Terms Bar Graph 03-2011

2020


Central Missouri Community Action Grant Summary Sheet Date presented to board

Department(s)

Staff person submitting

March 2011

Community Services

Angela Hirsch

Title:

Cole County Circles速 Initiative

Program operation dates:

October 2010-September 2011

Funding amount:

Up to $50,000.00

Staffing levels:

Family Support Coordinator, Family Development Coordinator

Funding Source:

United Way of Central Missouri

Target Population:

Families living at or below 125% of the Federal Poverty Level committed to moving out of poverty. Cole County

Counties of Operation: Expected number of participants/clients:

16 increasing to 30 in the next program year.

Summary of Program:

Collaboration with other CMCA programs:

Circles速 is designed to build relationships across race and class lines. A Circle is a supportive, intentional, reciprocal, befriending relationship made up of one Circle Leader who is living in poverty and two or three Circle Allies who are usually from the middle class. Circle Leaders complete the Getting Ahead Curriculum and Allies are trained using Bridges Out of Poverty. Circle Leaders and Allies participate in weekly community meetings which allows them to form relationships with other families, community allies, and volunteers while working on their goals. Circle Leaders and Allies are also invited to participate in the Guiding Coalition which gives them the opportunity to practice their leadership and decision-making skills in a safe environment. This equips Circle Leaders and Allies with the confidence to participate in outside community boards and councils. Circles collaborates with all CMCA programs and initiatives.

Community partners involved:

Jefferson City First United Methodist Church, the Redeem Project, Salvation Army

3/17/2011


Central Missouri Community Action Grant Summary Sheet Date presented to board

Department(s)

Staff person submitting

March 2011

Community Services

Angela Hirsch

Title:

Cole County Circles速 Initiative

Program operation dates:

October 2010-September 2011

Funding amount:

$10,000.00

Staffing levels:

Family Support Coordinator, Family Development Coordinator

Funding Source:

Catholic Campaign for Human Development-Jefferson City Catholic Diocese Families living at or below 125% of the Federal Poverty Level committed to moving out of poverty. Cole County

Target Population: Counties of Operation: Expected number of participants/clients:

16 increasing to 30 in the next program year.

Summary of Program:

Collaboration with other CMCA programs:

Circles速 is designed to build relationships across race and class lines. A Circle is a supportive, intentional, reciprocal, befriending relationship made up of one Circle Leader who is living in poverty and two or three Circle Allies who are usually from the middle class. Circle Leaders complete the Getting Ahead Curriculum and Allies are trained using Bridges Out of Poverty. Circle Leaders and Allies participate in weekly community meetings which allows them to form relationships with other families, community allies, and volunteers while working on their goals. Circle Leaders and Allies are also invited to participate in the Guiding Coalition which gives them the opportunity to practice their leadership and decision-making skills in a safe environment. This equips Circle Leaders and Allies with the confidence to participate in outside community boards and councils. Circles collaborates with all CMCA programs and initiatives.

Community partners involved:

Jefferson City First United Methodist Church, the Redeem Project, Salvation Army

3/17/2011


Directorâ&#x20AC;&#x2122;s Report - Darin Preis darin-preis@ShowMeAction.org 573-443-8706 x1025 573-864-2281 cell March 2011 Central Missouri Community Action Strategic Commitments (SC) SC 1. Engage the community to assure that all people have their basic needs met. SC 2. Enhance community capacity to ensure all individuals have lifelong learning opportunities. SC 3. Build community capacity to enhance economic and community assets. SC 4. Build relationships across class and race lines. SC 5.Develop an innovative, caring agency dedicated to being an influential leader in our communities.

I had hoped, perhaps naively, that Congress would have passed a budget for the year that started six months ago since last we met. Instead, we are operating under yet another Continuing Resolution. Most of our programs start at different times of the year so they are not in jeopardy yet, at least from a timing perspective, but our Community Services Block Grant (CSBG) and Foster Grandparent (FGP) programs started months ago. For example, our 2011 Head Start program year starts May 1. So if they pass a 2011 budget that includes a cut to Head Start, we still have time to make adjustments to our program to either decrease the number of families we serve or downgrade the scope of our services (contingency planning is taking place right now). The same thing will happen for Weatherization and Workforce Investment Act programs that both start July 1 and both of which have been "zeroed" out of the 2011 budget. So at the board meeting on March 24 we need to talk about some different scenarios for our CSBG and FGP -funded programs that are looking more and more likely. Several of us, including Susan Keyton, visited Washington DC last week and had some productive conversations with our legislative delegation. Susan and I will summarize those meetings next week for you but ultimately, it appears that Congress is bitterly divided about the approach to the budget they will accept. As I write this, another Continuing Resolution is moving quickly through Congress to extend federal operations through April 8. This makes it extremely difficult to plan locally because we are trying to figure out the point at which our initial allocation of CSBG funding runs out so that we can either thoughtfully and carefully spend reserve funds or thoughtfully and carefully prepare to downsize our agency. The "not knowing" is the difficult part. I think our team can plan for anything if given parameters but we need the parameters. In the meantime, we are exploring other funding opportunities and will continue to look for the resources to support our Transformation Plan. Our board meeting will not be all doom and gloom as we continue to do some pretty impressive work and are deeply engaged with our communities. You will hear about some of these things next week. The high impact strategies to engage communities will continue one way or another but I need your participation and perspective on these issues. Please make every effort to attend the March 24 board meeting. I look forward to seeing you there. Until then, if you have access to the internet, check out www.friendsofCMCA.org. This website will continue to evolve but I hope that it will serve as a resource for our partners and community members interested in advocating for, and supporting the work of CMCA. The Directorâ&#x20AC;&#x2122;s Report for this month can be accessed by clicking on March 24, 2011 at http://www.showmeaction.org/board/meetings.html and all previous reports are available at http://www.showmeaction.org/board/archives.html.

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COMMUNITY SERVICES CSBG Contract The Community Services Plan has been finalized and the CSBG contract signed with the Division of Family Support. The plan allows for CMCA to earn $564,069 of CSBG funds during the original contract period. As reported in January, it was expected that CMCA would receive a supplemental contract mid-year to increase CSBG earnings to $812,996 – the equivalent of FY10 funding level. Because of the Federal Budget debate, this supplemental is not guaranteed. As is historically practiced, the amount of the mid-year supplemental contract depends on the Federal Budget and the final CSBG Allocation passed by Congress. Because Congress has not yet passed a FY11 budget (we are working under a Continuing Resolution) we are in a “wait and see” mode. The House of Representatives has submitted a FY11 budget that will cut CSBG nearly 50% for the current fiscal year. The Senate has not recommended any cuts to CSBG at this time. In the event that our CSBG Base of $564,069 is the maximum funding that will be available this year, we will rework the CSBG budget. This will mean a complete restructuring of the Community Services Department for CMCA and a reduction in the services we are able to provide to families and the community. Because of impeding cuts to CSBG, CMCA will not be able to complete all of the Community Collaboration Resource Distribution (CCRD) projects originally written into our FY11 Community Service Plan. The following project has been cut from the plan: •

Community Action Teams – This project is a continuation of the CAT project developed through the CSBG ARRA contract. Community Action Teams, or CATs, will utilize the information and work started during the Mid-Missouri Community Alliance Summit to develop local strategies to address causes and conditions of poverty at the local level. CMCA will serve as facilitators and supporter of these local efforts.

Although we have removed this project from the CS plan, the work involving the Community Action Teams will continue throughout the CMCA service area as long as funding allows for staff to continue the coordinating efforts. The funds originally slated to be earned through this project, $160,000, will be earned instead through Family Development services. Those services have not changed and we will continue to provide the FD services to families. CSBG Contract work completed to date: CMCA has completed the first benchmark for the Leadership Development for all four classes as well as the second benchmark for the first class. We have also completed the first two benchmarks for the Poverty Simulation CCRD project, the first benchmark for the Family Development Credentialing project and the Micro Loan project and three of the benchmarks for the CSBG “Higher Ground” planning project. Classes for Step Up to Leadership will be hosted throughout the service area this year. Twelve week classes have started in four counties with graduation dates set as follows: • • • •

Boone County – May 11 Callaway/Audrain: May 18 Cole: June 15 Osage: June 16

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Please plan to attend your local Step Up graduation celebration. Invitations for the events will be sent as the graduation dates get closer. CMCA has hosted four (4) Poverty Simulations for various community groups so far this year. Poverty Simulation participants/hosts have been: • • • •

North Callaway High School, faculty and staff (Callaway County) University of Missouri Service Learning Students (Boone County) Tipton Public Schools, faculty and staff (Moniteau County) Hickman High School, faculty and staff (Boone County)

Additional Poverty Simulations are being scheduled in Cole, Howard and Callaway counties for the year. In addition, the Community Services staff has provided the following Family Development services from October 1, 2010 through February 28, 2011: • • • • • •

Comprehensive Intake Assessment and Referral – 2761 Units Resource Distribution (Help Fast/Emergency Asst) – 383 Units Family Support – 191 Units Life Skills Learning – 195 Units Targeted Coaching – 558 Units VITA – 147 Units

Foster Grandparent Program • • •

The program completed the first year of a three-year grant award and the program’s requirements. The 2nd year grant award for 2011 was received. The federal budget amount will be the same as 2010, $358,202. The state transportation grant (MEHTAP) was awarded at $5,000. At present, 75 seniors are active participants in the program, 5 are inactive due to illness. Our plans for 2011 include placing more grandparents in Osage and Moniteau counties.

LIHEAP Winter LIHEAP has kept the Community Services staff very busy since October 1st. As of March 13, 2011 CMCA has processed 8,573 Energy Assistance Applications. Of those, 8,552 households have received noncrisis Energy Assistance. As of March 15, 2011 we have provided $1,121,288 of Winter ECIP (crisis) funds through 4,706 pledges on behalf of 3,211 households. CMCA has expended all Emergency Crisis funds for the program. The final date to accept any non-emergency applications is March 31, 2011. The Winter LIHEAP program will end April 15, 2011. The Summer LIHEAP program is scheduled to begin June 1, 2011. Participant Spotlight Thank you and congratulations to Sheila Durnil and Jessica Decker. These two women testified before the Missouri House Tax Reform sub-committee on March 16, 2011 on behalf of House Bill 581. This legislation, sponsored by Representative Jeanette Mott Oxford would establish a State Earned Income Tax Credit (EITC) for Missouri – something that thousands of families earning low wages could benefit from. The state EITC authorizes an individual income tax credit equal to 20% of any earned income tax credit claimed by the taxpayer on his or her federal income tax return.

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INFORMATION TECHNOLOGY CMCA will be unveiling its new & improved website in April! The new site sports a completely different look and layout, but is built on a Joomla backend which means staff will be able to update their respective areas without knowing how to program HTML. In addition, the site places a heavy emphasis on incorporating video content, scrolling news feeds, an improved news story rotator, and search functionality as opposed to sprawling navigational elements. The test site is currently being hosted at www.cmcasandbox.com, but will move to the normal www.showmeaction.org upon going live. Also, a sister site, www.friendsofcmca.org, is also planned for an April launch. This site is intended to be more of an advocacy area. Because of the restrictions placed on federal funding and advocacy, we are regarding this as a separate project and allocating development time accordingly. Feel free to check these sites out and offer your feedback to itdepartment@showmeaction.org. In non-website related news, the department is well ahead of schedule with regard to completing the networking requirements outlined in the new MWA (Missouri Work Assistance) contract. The contract calls for the creation of VPN tunnels into the State (Truman Building). Each employment & training site is being outfitted with a Cisco 2811 router which will pass State related traffic directly through an encrypted tunnel, while all other traffic will flow as normal. The Jefferson City Career Center has been completed, and the Columbia Career Center installation is scheduled for March 14th. Finally, after migrating e-mail services to Google Apps last year - the 'old' mail server is being reprovisioned to test several document management software packages. First up is OpenKM, an open-source (read free) platform with many of the capabilities of high-end, proprietary systems. A true document management system is a piece of the puzzle CMCA has been missing, and high on the department's list of priorities over the next fiscal year. EMPLOYMENT/TRAINING We are continuing to take applications for the State Parks Youth Corps (SPYC) program; to date we have received 74 applications for the 41 openings. The youth must be 17-21 years of age and meet Workforce Investment Act eligibility criteria. The youth will be placed at one of the following work sites: Finger Lakes State Park, Katy Trail State Park and Rock Bridge Memorial State Park in Boone County and The Facility and Visitor Services Program, Central Office, Financial and Information Resource Program, Resource Management and Interpretation Program and Jefferson Landing Historical Site in Cole County.

For the Regular Workforce Investment Act (WIA) Programs in the 8 county area, we have enrolled 40 Adults and 54 Dislocated Workers into Intensive/Training services and enrolled 45 Youth. We continue to see a large number of customers coming into our three Career Centers located in Columbia, Jefferson City and Mexico. For the month of January we saw over 7,700 customers at the three Career Centers.

HEAD START For info regarding the Head Start Program, please refer to the enclosed Head Start Directors Report, or access it online at www.showmeaction.org .

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Central Missouri Community Action Early Childhood Programs - Head Start and Early Head Start Passion – Commitment – Excellence CMCA Head Start Director’s Report March 10, 2011 CMCA Head Start 2010-2011 “Providing the BEST for young children and their families….Our Performance Targets include ….”Healthy Pregnancy and Birth, Thriving at Three, Successful at 5 leading to children who are Competent and Well Rounded at Eight” Thank you to the CMCA Head Start Policy Council for their commitment to the children and families of the program. We have a lot of great things going on in Head Start and we are very happy to be able to share them with you… Head Start Policy Council Meeting will be held in Central Office on Thursday, March 17th with committees meeting at 6:00. Missouri Head Start Association (MHSA) held its Annual Meeting and Annual MHSA and Awards Ceremony in February. CMCA Head Start honored our Partnership of the Year- Columbia Cares for Kids Coalition. Also being honored at the Annual Event were staff members from across Missouri with more than 20 years of service to Head Start. Congratulations to Carmalee Hall (Cole West), Tori Sims (Community R-VI), and Krescenz Hundley (Cooper County) for their years of service – all have over 20 years of service to Head Start!!! Stephanie Herman (our Parent Representative to the MHSA) was recently elected to serve on the MHSA board as a state-wide parent representative. Mernell King was re-elected to the MHSA Board of Directors. Currently Mernell serves as the Vice President of the MHSA. T/TA -Training and Technical Assistance– The focus for the Federal T/TA system is going to be child outcomes and school readiness. In addition the work with families to understand outcomes for children and readiness goals will be the focus for the near future. Missouri Head Start State Collaboration Office – Hosted a 2-day event, along with the MHSA, for dental health education for Missouri grantees. Cavity Free Kids has excellent classroom materials which will compliment our Healthy Smiles work already in place. Those trained for our program were Jackie Rivera, Beth Vossler and Melissa Scheer. These managers will be training families and staff members. Jackie will be training parents of CFC using the curriculum.


I CAN…Help My Child Stay Healthy Updates: EXCITING I CAN/Health Care Institute Partnership Conducted Training in St. Louis for 67 trainers from across the country! A CMCA’s I CAN program has partnered with UCLA’s Health Care Institute (HCI) to bring an Executive Training program to St. Louis Missouri. The program was a huge success as we had 67 individuals and 32 programs from across the United States attended the 2 day Train-The-Trainer at the Hilton St. Louis Airport. At the end of the 2-day event, I CAN was asked to assist with another Executive Training session for the HCI in September 2011. More to come… The I CAN team is traveling to Arlington, VA on March 14-16, 2011 to attend the final Innovation and Improvement Project (IIP) grantee meeting with the Office of Head Start and other IIP grantees from across the country. We are one of a few programs asked to make a 20 minute presentation on our work. In addition, we will be developing a poster for display at the meeting The I CAN team will be conducting a presentation during the 2011 NHSA Annual Conference on April 7, 2011. We are excited to share the success of our work with our colleagues in Head Start from around the country. The I CAN team has been asked to attend the NAACP conference in LA this June to represent the I CAN and HCI programs as the guests of Johnson & Johnson Family of Companies – more to come. CFC (Connecting for Children) Updates: The Weekly Classes for Audrain and Cole County are winding down- Tuesday will be the last class for these counties, followed by a 1-day Booster. We will also be offering a 1Day Booster for ALL CFC participants (returning only) on March 19th here in Columbia. We are taking registration now so please call in today! Additionally the second pilot for our new class format will be up and running later this month in Moniteau County and Howard & Cooper county. If you would like to attend these classes please tell your Team Leader or call us now! For any information regarding enrollment or signing up for a class, please have families call us at 443-8706 or toll-free at 800-706-1742 ext. 1022 (Nolanda) or for Spanish speaking participants/enrollment questions and sign-up please call ext. 1032 (Amy). We also have information on other trainings offered in the community that we can refer families to, so don't hesitate to contact us! Interpretive Services/DLL (Dual Language Learner) Updates: During the last month, interpreters have been used for an orientation, a dental visit, an eye examination, conferences, home visits, parent meetings, and classroom support. Recent translations from English to Spanish include materials for the Pre-Natal/Pregnant Mom Program and the CMCA Client Survey. A program-wide newsletter in Spanish for Head Start parents was also developed and distributed. The CMCA Head Start Basic Spanish Class will re-convene for 2 weeks for a refresher


session in Columbia and a new session of classes will be starting in Mexico, MO on March 17th. The instructor has also been in-kinding her time to visit classrooms to support the staff members that are enrolled in the Spanish class and assist them with vocabulary, songs, labeling their classroom, etc. Family Development Updates: 100 Man Lunch: We anticipate our most successful week of 100 Man Luncheons ever! The events will be March 8, 9, 10, 11 and we are confident that each child will benefit from sharing lunch and a literacy building activity with a positive male lunch mate! Children’s Trust Prevention Grant Funds: CTP Grant funds are being sought to support an area-wide educational program recognizing the power of three; parents, professionals, and community members coming together to ensure emotionally healthy environments for children. Under the proposed model, community-wide campaigns and multiple training venues will offer extensive information to vulnerable families, early childhood and social service professionals, as well to the larger community. NHSA Presentation: Bryon White and Rebecca Karlinsky were selected to present at the National Head Start Conference which will be held the first week of April. They will be speaking on the subject of coalition building and sharing their experiences with the formation of Columbia Cares for Kids who collaborated to develop “The Week of the Emotionally Healthy Child”. Fathers First: Fathers First hosted its third annual skating party on Saturday, February 26th from 11:301:30. The event was held at the Empire Roller Rink in Columbia. Congratulations to the Father's First group for another successful family event. The skating day was just awesome with 201 people signed-in for the event and 156 skaters taking part in the fun! CHILD SERVICES UPDATES: Health and Nutrition Updates: Beth Vossler attended an informational meeting hosted by AT Still University in Kirksville, Missouri. The university is contemplating establishing a dental school at their Kirksville campus. The good news about this is there would be regional (Missouri) clinics. The University has targeted central Missouri as a potential location for one of the regional clinics which would increase access for our families. We will keep our eye on this. At this time it looks like 2013 would be the soonest the clinics would become operational.


Beth Vossler, Melissa Scheer, and Jackie Rivera attended the Cavity Free Kids curriculum training offered by the MHSA. They report that they received tons of great ideas and information. The information was from prenatal up. They have new ideas for teachers to do in the classroom that are fun and inexpensive. The trainers will be introducing the program at pre-service in August and Jackie will be doing the parent portion of this program with CFC on March 19th. CMCA will provide in-house CPR/First Aid classes and the first are set for March 18th and April 27th at central office. The classes are from 9am-4pm. The CPR cards will be good for 2 years and the first aid cards for 3 years. Jackie Rivera will be training families in CPR/First Aid as well. She is planning trainings for the CFC families at this time. The Early Sprouts Gardening Project is a grant funded project offered to our Boone County Head Start sites through the University of Missouri-Extension. Early Sprouts is a prevention program with the following goals: to increase young children's food preferences for and consumption of fruits, vegetables, whole grains and low fat, to promote school and family-based dietary changes, and to reduce the risks and issues associated with childhood overweight and obesity. Gardens are schedule to be built for our Boone County Head Start sites starting in April. IMIL (I am Moving, I am Learning) project has selected Jackie Cornell (our HS MentorCoach) to go to North Carolina and train fellow Head Start entities and childcare partners on the IMIL curriculum!!! Big congratulations to Jackie on her selection!! DISABILITIES SERVICE PLAN (DSP) is updated annually and you will have a copy of the new plan (with minor changes) to review at the meeting. HSAC (Health Service Advisory Committee) has been recruiting new members to serve on the committee. The next meeting is in March. We are always looking for parents to be a part of our HSAC. Contact Jackie Rivera at 573-443-8706 for more information! CLASS Assessment - Several more staff have become CLASS certified- Beth Vossler, Shelly Weed, Tawnya Pace, James McNairy…more to come. Mental Health: We are planning to celebrate MH Awareness Day through a digital photo contest that celebrates our children. The categories would be wacky, creative, love, passion, and joy. Staff will be encouraged to send in photos electronically that will be judged by 3 CO staff (for the 1st round, narrowing each category to 3 photos. The Policy Council will then be the second round of judges at the April 21st meeting. Additionally, on May 3rd Children’s Mental Health Awareness Day would have predistributed green ribbons w. the silver lettering, “Children’s Mental Health Day”, that staff will wear to celebrate the positive mental wellness of children. MH Assistant - Lisa Snow, MSW, LMSW, has started as MH Assistant with Head Start. Lisa will be working twenty hours a week on mental health duties.


ERSEA (eligibility, recruitment, selection, enrollment and attendance) Selection Priorities have been approved by the Board and we are now ready to start the thrust of applications for the 2011-2012 program year. Infant/Toddler CDA (Child Development Associate) is now offered at Lincoln University. CMCA Head Start has 11 participants involved in this important certification process! A big thank you to Lincoln University for developing this important curriculum and coursework!!!! OTHER PROGRAM UPDATES: CMCA Head Start’s Tobacco Free Committee: The committee will meet on Friday, March 11 and will be reviewing the letter and survey that was approved by the Policy Council at the February meeting. In addition they will review the 2nd draft policy. Tiger Paws Head Start is going to be our test pilot site to implement the policy. They have received their countdown poster, room posters, and resource information. Nicole Johnson, team leader, will be keeping the staff and parents involved in the pilot. Jackie Rivera is also contacting our CMCA health insurance company to find out what they offer and what is covered for smoking cessation for the staff of CMCA. We will also be sharing much information with the families as we move forward – more to come. School Reach is our parent/family notification system. If your phone number (or contact number for you) changes, please make sure to notify your Head Start team member. If you have difficulty, or are not receiving your School Reach announcements, please let your local Team Leader know so that we can correct this immediately. Also remember that you can choose which language to receive your notifications in – make this system work for you!

CURRENTLY IN DEVELOPMENT: CMCA Head Start develop a working committee to look at Social Networking Policies and Procedures. We have several examples to begin our work. Would you like to serve as our parent representative on the work group/committee? Let Mernell know at 573443-8706 (x 1028) if you would like to join the committee. The committee will begin meeting very soon. FEDERAL REPORTING: ARRA Reports – Due April 30, 2011 I CAN Quarterly Report- Due April 30, 2011 CFC Quarterly Report – Due April 30, 2011 GRANT SUBMISSIONS Waiting on approval of 2011 budget/grant from Office of Head Start (begins 5/1/2011)


Peer Review Updates: Peer Review responses were sent to the Office of Head Start - Region VII on Friday, May 28, 2010. All but one (1) item of non-compliance were corrected onsite during the review and remain in compliance at this time. Only one (1) finding remained at the end of the review week and that non-compliance was corrected on December 4, 2010 immediately following the Peer Review. These areas remain in compliance as of the date of this report (3-10 -2011) OHS Peer Review: We will NOT have an Onsite Peer Review this year – This is great news as we implement all of the new HS and EHS sites and initiatives! PARTNERSHIP UPDATES: We are excited that our new partnership with the Columbia Housing Authority (for one classroom at Bear Creek) is coming along and is slated to be ready in the spring…we will keep you updated! Discussions will be held with Westminster University in Fulton about a possible, stronger partnership. We are always looking for good childcare partners – if you know of any in your area (especially in Jefferson City), please let us know. MANAGEMENT UPDATES: Our focus this month – Beginning discussion of program design changes if the ARRA funding is not maintained. Revising the 2011 budget to the satisfaction of the Office of Head Start. Eligibility – Recruitment- Selection - Enrollment and Attendance (ERSEA) Activities – Enrollment continues to meet expectations - Enrollment Report is contained within this report packet/mailing. It is noteworthy that this year, CMCA Head Start has a lot more homeless families than we have had in the past. This is especially challenging when “slots” fill up and enrollment levels remain at capacity. MONITORING CONCERN AREAS NOTED by Program Director: We remain always concerned with Inkind (non-federal match) donations as we develop more and more programs and are expected to have an 80-20 match (federal/local). Grants: Other REQUIRED INPUT/Approvals: ERSEA Report


Credit Card Report USDA Meal Count/Report Attendance Report Monitoring Report OTHER BUSINESS ITEMS: IM/PI: Information Memorandums and Program Instructions – those we have received since our last Council meeting are found for your information and review within this mailing. In addition, they can be found on the eclkc web site: www.eclkc.ohs.acf.hhs.gov. Web Sites of Interest to Policy Council Members: www.moheadstart.org - this is the official web site of the Missouri Head Start Association. Missouri Head Start Association works for children, families, staff and communities regarding issues of interest to Missouri’s Head Start programs. The site gives detailed information on all of Missouri’s Head Start and Early Head Start Programs. www.ECLKC.ohs.acf.hhs.gov – this is the Early Childhood Learning and Knowledge Center. This web site is the complete repository and library of all items from Head Start since 1965. This is a great web site and if you have access to a computer –check it out! www.showmeaction.org – this is the Central Missouri Community Action web site check it out!

Respectfully submitted, Mernell T. King Early Childhood Programs Director Central Missouri Community Action 807 B North Providence Road Columbia, MO 65203 573.443.8706 (x1028) Mernell-King@showmeaction.org

“Every Child Deserves a GREAT Head Start!”

/03242011BM  

http://www.showmeaction.org/board/pcdocs/archives/03242011BM.pdf

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