http://www.showmeaction.org/board/pcdocs/pc061710 by Central Missouri Community Action

NOTICE OF MEETING Notice is hereby given that the CMCA Head Start Policy Council will conduct its next regular meeting on Thursday, June 17, 2010 at Central Missouri Community Action Central Office, Large Conference Room, at 807‐B North Providence Road, Columbia, MO 65203.

__________________________________________________________________________________________

TENTATIVE AGENDA

COMMITTEE MEETINGS (6:00 pm – 6:30 pm) I. II. III.

Grants/Budget By‐Laws Personnel & Community Complaints POLICY COUNCIL MEETING (6:30 pm or immediately following the Committee Meetings)

I. II.

III. IV. V. VI.

VII.

VIII. IX.

Call to Order A. Seating of New Members and Roll Call Action Items A. Approval of June Agenda B. Approval of May Policy Council Minutes C. Human Resources Report D. Budget Report E. Quality Assurance, Enrollment and Attendance Reports Director’s Report Program Instruction (PI) and Information Memorandum (IM)—what’s new? A. PI: Income Eligibility for Enrollment Report From Sites Old Business A. Ratify Head Start Expansion Grant‐Year 2 B. Ratify Early Head Start Expansion Grant‐Year 2 C. Ratify I Can Grant‐Year 3 D. Ratify CFC Grant‐Year 4 New Business A. Approve Mentor‐Coach Grant B. Approve Head Start/Body Start Grant Business from the Floor Adjournment

CMCA is committed to equal opportunity. If you are disabled and need an accommodation such as an interpreter for the hearing‐ impaired, please contact our office. A three‐day notice is required for scheduling. Representatives of the news media may obtain copies of this notice by contacting: Nicole Meyer CMCA, 807B N. Providence Road, Columbia, MO 65203 Phone: (573) 443‐8706 ext. 237, TTY: (800) 735‐2966

CENTRAL MISSOURI COMMUNITY ACTION HEAD START Policy Council Meeting May 20, 2010 Policy Council Members Present Cassandra Wren Lisa Thomczek

Debby Mehmert Tamara Sutton

Policy Council Members Absent Ashley Bagby Marie Anderson Kristal Charles Kelly Marietta Lori Bernicky Debby Mehmert Mick Beyers Clarice Johnson

Nygia Edwards Chrisma Edward Heather Early Deann Gould Julie Kinneman Rosa Stone Jamie Leeling

Staff Present at Policy Council Meeting Nicole Meyer Beth Vossler Anita Sanderson Shannon Schmid

Others Present Roger Sutton

COMMITTEE MEETINGS I.

PERSONNEL & COMMUNITY COMPLAINTS A. Employee Listings 1. All of our job postings can be found on our website: www.showmeaction.org. 2. These are updated continuously. B. Confidential Personnel Report 1. We had an employee leave abruptly, so we had to do an emergency hire. Background checks and reference checks are completed before the individual is hired. The difference is we can poll Policy Council after the hire. The individual has done an excellent job!

II.

2. We did have two terminations. Both were Early Head Start employees within their orientation period. GRANTS/BUDGET A. Head Start 1. In April, we spent $363.883. Overall, we have spent $3,958,053 in 12 months. We budgeted $3,991,026, so we were within $32,972 of our budget. In the last two weeks, Finance has received many bills from April that have not been paid yet. 2. We are within $190,470 of the In‐Kind needed. It usually takes a couple of months to get in all of the In‐Kind that we need. B. Early Head Start 1. We spent $46,334 in April. Over 12 months, we have spent $416,867 which leaves us within $874 of the budgeted amount. 2. The majority of the In‐Kind that we will receive will come from space costs. For example, WFSC we do not pay rent. All of that will be turned in for In‐kind. 3. Please, continue to complete your (parents) In‐kind individualizations. We get the majority of our In‐kind from parents. C. Early Head Start Expansion 1. Began November 1, 2009, so we are 6 months into the Fiscal Year. In April, we spent $116,585. Overall 6 months, we spent $547,970. We under spent by $302,614. The total budget is $1,688,040. 2. A lot of the budget is spent in Contractual and Equipment. The contractual that we are not seeing yet is for Capital Early Learning Center through Lincoln. Once they are up and running (July/August), we will see more money taken out of that category. 3. No In‐kind necessary. D. Head Start Expansion 1. We are 7 months into the Fiscal Year. In April, we spent $12,432. Overall, we have spent $91,981. Our budget for 7 months was $94,126, so we are within $2,145. We have $55,587 left to spend. 2. In‐kind will mainly come from our partnership with Glasgow public schools. They are doing everything: custodial, paper products, etc. E. I Can 1. Completely separate contract from Head Start. The total budget for 12 months is $340,990. We spent $8,413 in April. Overall 7 months, we have spent $287,247. We have over spent by $85,336 which is not surprising. A lot of expenses happen in a certain month. 2. In‐kind looks very good. We only need $3,572 more. F. Healthy Marriage 1. Began 7 months ago on October 1, 2009. In April, we spent $39,929. Overall, we have spent $258,900. We are under spent by $23,054 mostly in personnel. 2. In‐kind looks pretty good. We have $52,093; we need $12,631. G. QI/ARRA 1. Began 10 months ago on July 1, 2009. This money provided extra pay through COLA and allowed us to hire special staff for one year. We also pay summer insurance with this grant money.

2. The total budget is $297,260. This is a 15 month contract, so there are 5 months left in the Fiscal Year. We spent $15,498 in April. Overall, we spent $151,738. We are a little under budget by $24.840. 3. In‐kind has been waived. H. Early Head Start State 1. We do not report to the Federal Government; we report to the State of Missouri 2. In April, we spent $21,445. Over 10 months, we have spent $256,571. We are under budget by $63,846. The contract started late, so we will be catching up very soon. 3. We have $22,454 of In‐kind; we need $16,031. This will come from parents, space costs, and partnerships.

POLICY COUNCIL MEETING I.

Call to Order—6:23 p.m. A.

Seating of New Members and Roll Call 1. We did not achieve quorum.* However, those members who were not present were polled and all corresponding approvals are herein described and footnoted at the bottom of this section. 2. We do want all Policy Council members to know that even though some Head Start sites close for the summer we still need each member to continue attending meetings.

II.

Action Items A.

Approval of May Agenda 1. With the addition of Personnel action, approval of new hire, Tamara Sutton moved to approve May Agenda. Cassandra Wren seconded the motion. *The motion carried.

Approval of April Policy Council Minutes 1.

On page 7, under Disability Services Plan, remove “procedures” from “1.”

2. With the change, Tamara Sutton moved to approve April Policy Council Minutes. Cassandra Wren seconded the motion. *The motion carried. C.

Human Resources Report 1. Tamara Sutton moved to approve the Human Resources Report. Lisa Thomeczek seconded the motion. *The motion carried. 2. We need to hire a TA/Cook for Community Early Learning Center (CoELC). This hire is pending a background check. This individual has worked with the elderly and disabled. She has her certification for CPR/First Aid for adults, children, and infants. She also has received training in ASIST Suicide First and Crisis Prevention. a) Lisa Thomeczek moved to approve new hire. Tamara Sutton seconded the motion. *The motion carried.

Budget Report 1. Cassandra Wren moved to approve the Budget Report. Lisa Thomeczek seconded the motion. *The motion carried. 2.

Credit Card Report a) The pink highlighted items shows whose credit card is being used. Accessline is used for our conference calls. b) Tamara Sutton questioned Eventbrite under Joyce Davis. This was registration for Trina Almond, Communications Director, to attend training. c) Missouri Dept. of Health and Senior Services (last page) charges $10 for background checks. d)

Prep Inc. is educational products for CFC training materials.

Saket is for I Can program. We had to return bags for larger bags.

f) Lisa Thomeczek moved to approve the Credit Card statement. Cassandra Wren seconded the motion. *The motion carried. E.

Quality Assurance, Enrollment, and Attendance Reports 1.

Quality Assurance a) Percentages are beginning to increase, but we will not see our PIR numbers go up until schools close down. Hopefully, we will see a large increase next month. We don’t report the numbers to the Federal Government until August 31st. b) Head Start and Early Head Start numbers on up to date health care (#1) are extremely low. Our percentages by hand tracking are a lot higher than 23% and 15%. c) Classroom teachers with an ECE (Early Childhood Education) or related degree (AA, BA, or graduate) show a very high percentage under Head Start. Nationally, we are supposed to have 50% of all teachers with a degree. d) Early Head Start’s percentage decreased with the new hires. Within one year they will need to have certain qualifications (i.e. Infant/Toddler CDA). Early Head Start is required to have 100%. e) Self Assessment highlights our strengths as well as areas of improvement. We will start to receive reports in the next few months. f)

No systems issues, so, in turn, we have no plan of action.

Early Head Start Enrollment a) We are 79.47% enrolled. The federal mandate is 97%. We have several facilities that are not open. Disability is at 0.53% which is tied into Head Start’s disability. b) Prenatal Family enrollment is at 92.86%. Our Funded Enrollment (FE) is 14; we have 13 enrolled.

Head Start Enrollment a) We are 100.54% enrolled. We have 10.69% disability plus Early Head Start’s 0.53%. The new Federal mandate allows us to combine HS and EHS disability percentages.

Attendance a) Our Average Daily Attendance (ADA) is at 86.16%, which surpasses our goal of 85%. b)

The last three columns show the meals served.

5. Debby Mehmert moved to approve the Quality Assurance, Enrollment, and Attendance Reports. Lisa Thomeczek seconded the motion. *The motion carried. III.

Director’s Report A. Ming Wong was awarded the National Father of Year Award by the NHSA. Bob Green was awarded the National Support Staff Member of the Year Award. Congrats to them both!! B. The Self Assessment Committee will meet on the day of the Board meeting (5/27/10) at 4:00 p.m. in Mernell King’s office. C.

The I Can Graduation has been changed to June 1st at 5:30 at Riverside Park. 1. I Can training for year 3 was to be held in Phoenix, AZ. We are re‐evaluating going to Phoenix due to the immigration battles.

Family Development Updates 1.

Dave Bruns, FDA II, is now certified as a Love and Logic Instructor.

CFC (Healthy Marriage) 1. We have had a change in leadership. Rebecca Karlinsky is the Interim Program Administrator. 2.

CFC has delivered all the units (1 unit= 8 hours of training) required per year.

IV.

Grant Updates 1.

Continuation Refunding approval was received.

Early Head Start State—waiting on approval.

Childcare Facility Improvement‐State—waiting on approval.

Program Instruction (PI) and Information Memorandum (IM) A. IM: Revising and Updating the Multicultural Principles for Head Start Programs Serving Children Ages Birth to Five

Report from Sites A.

Chamois’ lot has been leveled for new modular.

VI.

Old Business

VII.

New Business A.

Early Head Start Expansion GrantYear 2 1.

Program dates are from 10/1/10‐09/31/11.

2. The funding amount is $1,358,439. The funding amount for Training and Technical Assistance (T & TA) is $67,925. 3. This grant will cover 25 staff and 124 prenatal families, infants & toddlers and their families. 4. Our partners include Cole County United Way, Lincoln, JC Daycare, Community R‐6, and Osage R‐1. 5. Debby Mehmert moved to approve the Early Head Start Expansion Grant‐Year 2. Cassandra Wren seconded the motion. *The motion carried. B.

Head Start Expansion GrantYear 2 1.

The program will run 10/01/10‐09/31/11.

2. The funding amount for the program is $138,807. The funding amount for T & TA is $2,796. 3. This grant will cover 5 staff (3 classroom and 2 managers) and 17 children for Glasgow Head Start. 4. Our partners are HSAC, Social Services Advisory Committee, Central Methodist University, and Glasgow Public Schools (including PAT). 7

5. Lisa Thomeczek moved to approve the Head Start Expansion Grant‐Year 2. Tamara Sutton seconded the motion. *The motion carried. C.

I Can…Help My Child Stay Healthy GrantYear 3 1.

The program will run from 9/1/10‐9/31/11.

2. The funding amount for the program is $349,990 which covers 4 staff members (Director, Administrative Assistant, and Interpreting Services Specialist). 3. The target population is Missouri Head Start Grantees and Grantees from western United States. 4.

The expected number of participants/clients is 2,300 families.

5. Our partners are UCLA—Health Care Institute, Johnson & Johnson, Aetna— Medical Data Assessment Project, etc. 6. The number one expected outcome is to “provide training and information to participating Head Start agencies to successfully implement healthcare literacy training programs for their families.” 7. Tamara Sutton moved to approve the I Can Grant‐Year 3. Debby Mehmert seconded the motion. *The motion carried. D.

Healthy Marriage (CFC) GrantYear 4 1.

The program will run 9/30/10‐9/29/11.

2. The funding amount is $483,352 which will cover 3 current staff, up to 5 total staff. 3. The expected number of units to be delivered is 496 (1 unit=8 hours of training). 4. Head Start eligible families residing in our service areas is the target population. The program is designed to “assist Head Start families develop and strengthen 5. positive adult relationships leading to building strong, healthy families and children.” 6. Cassandra Wren moved to approve the Healthy Marriage Grant‐Year 4. Lisa Thomeczek seconded the motion. *The motion carried. E.

Peer Review Findings 1.

Page three discusses the Areas of Noncompliance Corrected at the site.

We are no longer serving raw vegetables to children.

The Finance Director now has a physical exam and TB test on file with HR.

c) There were some issues with playgrounds (i.e. a splinter on playground equipment, drain pipes needing end caps, etc.). These were all corrected on site. 2.

Page six discusses New Area of Noncompliance Determinations. a)

All staff are required to have a yearly criminal background check.

Policy Council acknowledges the corrective actions have been taken and will be submitted by June 1, 2010 to the Office of Head Start. The Board will now receive the corrective actions report and plan. VIII.

Business from Floor

IX.

Adjournment A. Lisa Thomeczek moved to approve adjournment. Tamara Sutton seconded the motion. *The motion passed at 7:20 p.m.

*To achieve quorum, Policy Council was polled. Those that approved all items were DeAnn Gould, Mick Beyers, Rosa Stone, Kristal Charles, and Heather Early.

CMCA Employment Listings

1 of 1

http://www.showmeaction.org/employ/employment.php

CMCA EMPLOYMENT OPPORTUNITIES UPDATED 06/02/2010 Position Open Child & Family Development Advocate Child and Family Development Advocate Child and Family Development Advocate Child & Family Development Advocate Teacher Aide Weatherization Auditor Weatherization Crew Foreman Weatherization Crew Laborer Child & Family Development Advocate Substitute Teacher Teacher Aide

Area Boone County Audrain/CELC Cole/CELC Howard County Callaway County Boone County Boone County Boone County Cooper County 8 County Service Area Audrain County

Hrs/Wk 40 40 40 40 Temp position 25 Temp position 40 40 40 40 As Needed Temp 25

Type In-House/Public In-House/Public In-House/Public In-House/Public In-House/Public In-House/Public In-House/Public In-House/Public In-House/Public In-House/Public In-House/Public

Ann/Reg Regular Regular Regular n/a n/a Regular Regular Regular Annual n/a Regular

App Deadline June 02, 2010 June 02, 2010 June 03, 2010 June 04, 2010 June 04, 2010 June 04, 2010 June 04, 2010 June 04, 2010 June 08, 2010 Until Filled Until Filled

Click here to print the employment listings

To apply for a position, mail your application to CMCA, Attn: HR, 807-B N. Providence, Columbia, MO 65203, fax 573-875-2689 or email to HRAssistant@ShowMeAction.org.

Applications must be filled out completely. Applications must be turned in by the closing date in order to be considered for a specific position. If sent by mail, applications are accepted only if the postmark on the envelope meets the above guidelines. Click on the position title to see the job description. Applications can be printed off from our employment link. When applying for a position, please specify the title and location of the position.

Note: “Annual” positions are defined as positions that are expected to be active for approximately 9 months of the calendar year. “Regular” positions are defined as positions that are expected to be active for approximately 12 months of the calendar year.

6/2/2010 7:17 AM

CONFIDENTIAL PERSONNEL REPORT TO THE HEAD START POLICY COUNCIL 06-09-10

There were no CMCA Head Start and Early Head Start New Hires for 05-15-10 to 06-09-10.

There were no CMCA Head Start and Early Head Start Terminations for 05/15/10 to 06/09/10.

Note: “Annual” positions are defined as positions expected to be active for approximately 9 months of each calendar year. “Regular” positions are defined as positions expected to be active for approximately 12 months of each calendar year. FT = Full-Time. PT = Part Time.

Central Missouri Community Action HEAD START Summary Budget Comparison From 5/1/2010 Through 5/31/2010 Account Account Title

Code

Spent this Month

Spent Overall

CAN Spend for 1

Under or (Over)

Total Budget for 12

Under or (Over)

Month

Spent for 1 Month

Months

Total Budget

HS FY00 20 130 160 200

HEAD START HEAD START - T & TA Travel Supplies Other

2,922.03 0.00 1,257.39

Total 20

HEAD START - T & TA

4,179.42

3,867.58

11,034.83 3,161.06 31,715.32 0.00 357.39

9,457.44 2,509.31 30,614.33 337.25 723.33

46,268.60

43,641.66

(2,626.94)

523,699.95

477,431.35

159,964.11 52,378.03 6,798.63 2,848.68 0.00 0.00 31,945.72

147,960.15 58,747.11 142.00 10,561.75 1,250.00 503.75 47,800.67

(12,003.96) 6,369.08 (6,656.63) 7,713.07 1,250.00 503.75 15,854.95

1,775,521.75 704,965.30 1,704.00 126,741.00 15,000.00 6,045.00 573,608.00

1,615,557.64 652,587.27 (5,094.63) 123,892.32 15,000.00 6,045.00 541,662.28

HEAD START - PROGRAM

253,935.17

266,965.42

13,030.25

3,203,585.05

GRAND TOTAL

304,383.19

314,474.67

10,091.48

3,773,696.00

21 100 110 120 160 200 Total 21 22 100 110 130 160 170 180 200 Total 22

HEAD START ADMINISTRATION Personnel Fringe Benefits In-Direct Supplies Other HEAD START ADMINISTRATION HEAD START - PROGRAM Personnel Fringe Benefits Travel Supplies Equipment Contractual Other

0.00

In-Kind Additional Head Start In-Kind needed through May 2010:

76,095.80

1,105.50 162.25 2,599.83

(1,816.53) 162.25 1,342.44 (311.84)

(1,577.39) (651.75) (1,100.99) 337.25 365.94

13,266.00 1,947.00 31,198.00

10,343.97 1,947.00 29,940.61

46,411.00

42,231.58

113,489.25 30,111.70 367,372.00 4,047.00 8,680.00

102,454.42 26,950.64 335,656.68 4,047.00 8,322.61

943,424.00

2,949,649.88 3,469,312.81

Central Missouri Community Action EARLY HEAD START Summary Budget Comparison From 5/1/2010 Through 5/31/2010

Account Code

Account Title

Spent this Month

Spent Overall

CAN Spend for 1

Under or (Over)

Total Budget for 12

Under or (Over)

Month

Spent for 1 Month

Months

Total Budget

EARLYHS 70 130 160 200

EARLY HEAD START EARLY HEAD START T&TA Travel Supplies Other

0.00 0.00 25.20

515.67 54.50 235.67

Total 70

EARLY HEAD START T&TA

25.20

805.83

262.68 63.51 3,813.64 0.00 0.00 57.31

4,197.14

71 100 110 120 130 160 200 Total 71 72 100 110 130 160 180 200 Total 72

515.67 54.50 210.47

6,188.00 654.00 2,828.00

6,188.00 654.00 2,802.80

780.63

9,670.00

9,644.80

264.31 66.61 3,406.58 90.42 9.92 127.58

1.63 3.10 (407.06) 90.42 9.92 70.27

3,171.69 799.27 40,879.00 1,085.00 119.00 1,531.00

2,909.01 735.76 37,065.36 1,085.00 119.00 1,473.69

4,197.14

3,965.41

(231.73)

47,584.96

43,387.82

19,454.30 7,459.77 0.00 190.57 0.00 2,733.45

17,113.86 6,887.81 148.58 1,121.17 37.92 2,957.67

(2,340.44) (571.96) 148.58 930.60 37.92 224.22

205,366.31 82,653.73 1,783.00 13,454.00 455.00 35,492.00

185,912.01 75,193.96 1,783.00 13,263.43 455.00 32,758.55

EARLY HEAD START PROGRAM

29,838.09

28,267.00

(1,571.09)

339,204.04

309,365.95

GRAND TOTAL

34,060.43

33,038.25

(1,022.18)

396,459.00

362,398.57

EARLY HEAD START ADMINISTRATION Personnel Fringe Benefits In-Direct Travel Supplies Other EARLY HEAD START ADMINISTRATION EARLY HEAD START PROGRAM Personnel Fringe Benefits Travel Supplies Contractual Other

In-Kind Additional EHS In-Kind needed through May 2010:

0.00 $

8,515.11

99,114.75

Central Missouri Community Action HS EXP Summary Budget Comparison From 5/1/2010 Through 5/31/2010 Account Account Title

Code

Spent this Month

Spent Overall

CAN Spend for 8

Under or (Over)

Total Budget for 12

Under or (Over)

Months

Spent for 8 Months

Months

Total Budget

HS EXP 91 130 160 200

HEAD START EXPANSION HS EXPANSION - T & TA Travel Supplies Other

0.00 47.90 0.00

0.00 92.90 0.00

Total 20

HEAD START - T & TA

47.90

92.90

6,825.99 1,387.37 1,149.88 49.84 0.00 206.90

40,117.50 13,454.25 7,500.05 26,357.45 12,880.00 1,267.50

HS EXPANSION

9,619.98

101,576.75

107,518.44

5,941.69

144,675.00

43,098.25

GRAND TOTAL

9,667.88

101,669.65

109,447.80

7,778.15

147,569.00

45,899.35

92 100 110 120 160 180 200 Total 92

HS EXPANSION Personnel Fringe Benefits In-Direct Supplies Contractual Other

0.00

In-Kind Additional Head Start In-Kind needed through May 2010:

18,558.78

462.64 33.36 1,433.36

462.64 (59.54) 1,433.36

694.00 50.00 2,150.00

694.00 (42.90) 2,150.00

1,929.36

1,836.46

2,894.00

2,801.10

49,425.42 19,853.71 10,253.23 18,080.00 8,466.64 1,439.44

9,307.92 6,399.46 2,753.18 (8,277.45) (4,413.36) 171.94

63,422.00 26,035.00 13,239.00 27,120.00 12,700.00 2,159.00

23,304.50 12,580.75 5,738.95 762.55 (180.00) 891.50

26,937.00

Central Missouri Community Action EHS-EXP Summary Budget Comparison From 05/01/2010 Through 05/31/2010 Account Code 96

Account Title

Spent this Month

Spent Overall

CAN Spend for 7

Under or (Over)

Total Budget for 11

Under or (Over)

Months

Spent for 7 Months

Months

Total Budget

100 110 120 130 160 200

EHS EXP - T & TA Personnel Fringe Benefits In-Direct Travel Supplies Other

0.00 0.00 0.00 38.75 47.90 8,550.91

42,745.29 11,846.23 7,642.81 12,267.27 123.19 45,569.73

Total 96

EHS EXP - T & TA

8,637.56

120,194.52

97 100 110 120 130 160 170 180 200

EHS EXP - PROGRAM Personnel Fringe Benefits In-Direct Travel Supplies Equipment Contractual Other

54,849.54 18,619.83 10,285.71 343.25 1,372.62 0.00 1,122.40 5,571.37

216,232.94 73,209.58 40,521.95 999.98 120,388.14 0.00 1,871.20 101,219.94

Total 97

EHS EXP - PROGRAM

92,164.72

554,443.73

905,155.16

350,711.43

1,544,615.00

100,802.28

674,638.25

1,018,075.78

343,437.53

1,688,040.00

GRAND TOTAL

IN-KIND REQUIREMENTS WAIVED

46,926.00 4,936.00 7,676.00 1,597.26 982.52 50,802.84 112,920.62

313,800.87 120,318.28 64,249.51 4,864.37 143,873.52 95,454.52 100,061.83 62,532.26

4,180.71 (6,910.23) 33.19 (10,670.01) 859.33 5,233.11 (7,273.90)

97,567.93 47,108.70 23,727.56 3,864.39 23,485.38 95,454.52 98,190.63 (38,687.68)

46,926.00 4,936.00 7,676.00 2,510.00 1,544.00 79,833.00 143,425.00

569,920.00 218,738.00 116,721.00 7,644.00 226,087.00 150,000.00 157,240.00 98,265.00

4,180.71 (6,910.23) 33.19 (9,757.27) 1,420.81 34,263.27 23,230.48

353,687.06 145,528.42 76,199.05 6,644.02 105,698.86 150,000.00 155,368.80 (2,954.94) 990,171.27 1,013,401.75

Central Missouri Community Action EHS STATE Summary Budget Comparison From 5/1/2010 Through 5/31/2010

Account Code

Account Title

Spent this Month

Spent Overall

CAN Spend for 11

Under or (Over)

Total Budget for 12

Under or (Over)

Months

Spent for 11 Months

Months

Total Budget

EHS-ST 105 100 110 120 130 160 180 200

EHS STATE EHS STATE Personnel Fringe Benefits In-Direct Travel Supplies Contractual Other

7,975.28 2,382.83 1,450.13 28.40 951.15 12,907.60 6,133.58

87,363.56 28,673.96 16,073.13 568.40 39,714.43 79,765.75 37,284.63

92,789.29 29,851.69 18,150.88 3,355.00 68,810.06 111,409.43 28,093.23

5,425.73 1,177.73 2,077.75 2,786.60 29,095.63 31,643.68 (9,191.40)

101,224.65 32,565.44 19,800.93 3,660.00 75,065.48 121,537.50 30,647.00

13,861.09 3,891.48 3,727.80 3,091.60 35,351.05 41,771.75 (6,637.63)

Total 105

EHS STATE

31,828.97

289,443.86

352,459.58

63,015.72

384,501.00

95,057.14

GRAND TOTAL

31,828.97

289,443.86

352,459.58

63,015.72

384,501.00

95,057.14

In-Kind Additional EHS-ST In-Kind needed through May 2010:

22,454.64 $

20,961.94

57,675.15

Central Missouri Community Action QUALITY IMPROVEMENT-ARRA Summary Budget Comparison From 5/1/2010 Through 5/31/2010 Account Account Title

Code

QI-ARRA QUALITY IMPROVEMENT-ARRA 122 HEADSTART - QI-ARRA 100 Personnel 110 Fringe Benefits 120 In-Direct 180 Contractual 200 Other Total 122 172 100 110 120 200 Total 172

TOTAL HEADSTART - QI-ARRA EHS - QI-ARRA Personnel Fringe Benefits In-Direct Other TOTAL EHS - QI-ARRA GRAND TOTAL In-Kind Waived

Spent this Month

Spent Overall

CAN Spend for 11

Under or (Over)

Total Budget for 15

Under or (Over)

Months

Spent for 11 Months

Months

Total Budget

8,921.86 2,822.79 1,644.25 0.00 1,263.42

88,836.95 31,826.49 16,728.30 554.10 15,285.56

92,055.31 24,442.72 17,241.68 18,333.34 18,333.33

14,652.32

153,231.40

277.05 110.46 54.25 1,620.00

4,194.75 1,459.95 795.05 8,761.74

2,061.76

15,211.49

26,146.00

10,934.51

28,523.00

13,311.51

16,714.08

168,442.89

196,552.38

28,109.49

297,260.00

128,817.11

170,406.38

4,880.66 633.61 816.14 19,815.59

3,218.36 (7,383.77) 513.38 17,779.24 3,047.77 17,174.98

685.91 (826.34) 21.09 11,053.85

128,116.00 71,132.32 29,488.68 20,000.00 20,000.00 268,737.00

5,324.00 691.68 890.32 21,617.00

39,279.05 39,305.83 12,760.38 19,445.90 4,714.44 115,505.60

1,129.25 (768.27) 95.27 12,855.26

Central Missouri Community Action I CAN Summary Budget Comparison From 5/1/2010 Through 5/31/2010 Account Code 89 100 110 120 130 160 180 200 Total 89

Account Title

Spent this Month

I CAN - PROGRAM Personnel Fringe Benefits In-Direct Travel Supplies Contractual Other

Spent Overall

CAN Spend for 8

Under or (Over)

Total Budget for 12

Under or (Over)

Months

Spent for 8 Months

Months

Total Budget

4,686.20 1,213.86 826.01 1,635.96 127.99 0.00 429.05

37,511.23 10,399.19 6,707.46 55,080.55 20,043.13 90,668.00 72,893.39

37,460.72 9,781.44 6,991.36 43,000.08 17,198.00 66,895.36 46,000.00

(50.51) (617.75) 283.90 (12,080.47) (2,845.13) (23,772.64) (26,893.39)

I CAN - PROGRAM

8,919.07

293,302.95

227,326.96

(65,975.99)

340,990.00

GRAND TOTAL

8,919.07

293,302.95

227,326.96

(65,975.99)

340,990.00

67,489.76

In-Kind Additional I CAN In-Kind needed through May 2010:

5,835.98

56,191.00 14,672.00 10,487.00 64,500.00 25,797.00 100,343.00 69,000.00

85,248.00

18,679.77 4,272.81 3,779.54 9,419.45 5,753.87 9,675.00 (3,893.39) 47,687.05

47,687.05

Central Missouri Community Action HEALTHY MARRIAGE Summary Budget Comparison From 5/1/2010 Through 5/31/2010 Account Code 88

Account Title

Spent this Month

Spent Overall

CAN Spend for 8

Under or (Over)

Total Budget for 12

Under or (Over)

Months

Spent for 8 Months

Months

Total Budget

100 110 120 130 160 180 200

HEALTHY MARRIAGE - PROGRAM Personnel Fringe Benefits In-Direct Travel Supplies Contractual Other

9,601.19 2,605.79 1,708.97 205.40 17.54 2,599.08 3,345.88

111,367.75 33,547.28 20,288.10 7,839.61 2,977.36 15,519.08 87,956.85

Total 88

HEALTHY MARRIAGE - PROGRAM

20,083.85

279,496.03

322,234.72

42,738.69

483,352.00

GRAND TOTAL

20,083.85

279,496.03

322,234.72

42,738.69

483,352.00

52,093.45

In-Kind Additional Healthy Marriage In-Kind needed through May 2010:

17,780.56

133,894.64 38,134.72 25,460.00 7,429.36 12,670.72 8,942.64 95,702.64

22,526.89 4,587.44 5,171.90 (410.25) 9,693.36 (6,576.44) 7,745.79

200,842.00 57,202.00 38,190.00 11,144.00 19,006.00 13,414.00 143,554.00

120,838.00

89,474.25 23,654.72 17,901.90 3,304.39 16,028.64 (2,105.08) 55,597.15 203,855.97

203,855.97

Central Missouri Community Action HEAD START PROGRAM

Quality Assurance Summary Report

ONGOING MONITORING for the Month of: May 2010 SUMMARY OF ONGOING MONITORING ACTIVITIES Different data sources were utilized by the team during this monitoring period; review of Participant Files, classroom observations, review of Child Plus reports (database), etc. Strengths were identified by the team along with areas needing improvement. The monitoring emphasis for the month is reviewed using the OHS Monitoring Tool and review of the program work plan, policy, procedure, forms, and formats. Monitoring Emphasis for the month: Human Resources and Mental Health Services PROGRAM INFORMATION REPORT (PIR) – Comparison of Performance Indicators HEAD START EARLY HEAD START As of 06/06/10

2008-09

2007-08

2008-09

2007-08

01. Children up to date on a schedule of Preventative and Primary Health Care:

As of 06/06/10

54.83%

91%

93.20%

20%

94%

88.68%

02. Children needing medical treatment:

.87%

0.00%

2.13%

03. Children receiving medical treatment:

33.33%

100.00%

65.93%

91.42%

20.67%

31%

22.30%

31.40%

18%

36.51%

91.76%

101%

104.69%

65%

73%

100.00%

93.82%

94%

91.28%

73.33%

89%

100.00%

73.17%

74%

80.33%

62.5%

100%

83.33%

04. Children completing dental exams: (Preschool Only) 05. Children needing dental treatment: (Preschool Only) 06. Children receiving dental treatment: (Preschool Only) 07. Children with up-to-date, or all possible, immunizations: 08. Children enrolled in Medicaid, SCHIP, or Paid Health Insurance at EOY: 09. Classroom teachers with an ECE or related degree ( AA, BA or graduate):

Strengths: • Continuous monitoring and data software problem solving by the Health and Data Team has lead to the correction and improvement of PIR Performance Indicator Number 1 (above). The percentage is now accurately reflecting the program’s current status. • Quality training that has been provided on infant‐toddler care and early education. • Completion of the program’s annual Self‐Assessment in accordance with the Head Start Program Performance Standards (HSPPS). Possible systems issues: • The ARRA funded position of Compliance Specialist will end on July 31st. This position is responsible for monitoring facilities and producing several monitoring reports. When this position ends, there will be a gap in the program’s monitoring system. Plan of action: • The Administrative Team will be review the Annual Monitoring Plan at its June meeting and will begin problem solving the re‐assignment of duties currently performed by the Compliance Specialist.

SUMMARY OF the Enrollment Report (Pages 3‐4) • •

No enrollment concerns to report regarding Head Start, Head Start Expansion or Early Head Start. Enrollment for the Federal Early Head Start Expansion is an area of concern. We have experienced difficulty in recruiting families for the home based program option in Audrain County and we have struggled to identify children that meet both programs requirements to be enrolled at our childcare partner in Jefferson City. The month of June targeted recruitment strategies are being implemented in Audrain and Cole

Page 1 of 5

County. We have already seen an increased number of applications for these program options. We expect to be fully enrolled by June 30th.

SUMMARY OF the Attendance Report (Page 5) • • •

Program‐wide we are in compliance with maintaining 85% Average Daily Attendance (ADA). Centers that did not meet the mandate have documented the reasons why children were absent. Children receiving DSS Subsidy has increased. There are no concerns to report on this report.

Page 2 of 5 Revised 1/2006

May 2010 Quality Assurance Report

EHS Pregnant Moms May Monthly Enrollment Report May 2010 INFANTS & TODDLERS County Local ID

Site Name

2104 2102 1200 1211 2301

AUDRAIN BOONE CALLAWAY

2409 2407

COLE

2408

6/11/2010 Income Eligibility 0-100% 101-130

>130

Foster

Homeless

Public Asst.

Concern

Disability

5 18

F.E.

Last Day

Enrolled

Waitlist

Community Early Learning

WFSC

Bear Creek

Tiger Paws

Callaway County

Capital Early Learning

JC Day Care

Open Book

2501

COOPER

Clubhouse

2601

HOWARD

Howard County

2701

MONITEAU

Moniteau County

OSAGE

Chamois Linn

16 4

19 4

5 NA

15 3

0 0

2 0

2 1

0 0

190

167

170

100

116

F.E.

Last Day

Enrolled

Waitlist

>130

Foster

Homeless

Public Asst.

2852 2851

PRENATAL FAMILIES County Local ID

Site Name

Concern

Disability

2104

Community Early Learning

WFSC

Bear Creek

0 0

2102

AUDRAIN

1200 1211

BOONE

Tiger Paws

Income Eligibility 0-100% 101-130

0 3

Callaway County

2401

Cole

2409

Capital Early Learning

JC Day Care

Open Book

1213

Central Office

2301

2407

CALLAWAY

COLE

2408

2501

COOPER

Clubhouse

2601

HOWARD

Howard County

2701

MONITEAU

Moniteau County

OSAGE

Chamois Linn

0 0

F.E.

Last Day

Enrolled

Waitlist

>130

Foster

Homeless

Public Asst.

Concern

Disability

2852 2851

Income Eligibility

EHS PROGRAM TOTALS Mandated Requirements

204

0-100%

101-130

180

189

103

131

92.86%

64.22%

3.43%

0.98%

0.49%

7.84%

15.20%

0.00%

0.98%

<35%

<10%

>97%

Last Day:

# of children/pregnant mothers enrolled on the reporting date or terminated and still in 30-day replacement window prior to reporting date. Reported on-line to ACF each month.

Enrolled:

Cumulative number of children served during the reporting month.

Vacancies:

All Terminated Children were NOT replaced within 30 days. in accordance with HSPPS 1305.7 vacancies do not have to be filled within the last 60 days of a program year..

FE:

Funded Enrollment

Page 3 of 5

10% or >

HEAD START

Monthly Totals:

May-10 Local ID

Income Eligibility County

2102

Site Name

F.E.

Last Day

Enrolled

Waitlist

WFSC

Lakeview

2103

Community R6

2202

Centralia

2203

Park

Tiger Paws

2101

2213

AUDRAIN

BOONE

2209 2301 2401 2406 2501 2601 2602 2701 2851 2852

CALLAWAY COLE COOPER HOWARD MONITEAU OSAGE

>130

Foster

Homeless

Public Asst.

Concern

Disability

0-100%

101-130

10 8 9 0

109

Worley

Callaway County

Cole East

Cole West

Clubhouse

Howard County

Glasgow

Moniteau County

Linn

Chamois

549

558

552

100.54% Mandated Requirements

107

329

272

108

59.60%

49.28%

5.62%

4.71%

0.91%

5.07%

19.57%

0.00%

10.14%

<35%

<10%

>97%

Last Day:

# of children/pregnant mothers enrolled on the reporting date or terminated and still in 30-day replacement window prior to reporting date. Reported on-line to ACF each month.

Enrolled:

Cumulative number of children served during the reporting month.

10% or >

Vacancies:

All Terminated Children were not replaced within 30 days; the end of the part-day program option is less than 60 days away. In accordance with PS 1305.7. See ChildPlus Report 2210 in Enrollment Binder.

FE:

Funded Enrollment

Page 4 of 5

HEAD START AND EARLY HEAD START May-10

CACFP MEALS PROVIDED

Local ID County

Site Name

F.E.

Enrolled

ADA

#DSS Child Care Subsidy

# Breakfast

# Lunch

# PM Snack

2104

Community Early Learning

2103

Community R-VI*

93.66%

NA 187

NA 186

643

648 NA 114

2101

AUDRAIN

Lakeview

84.10%

2102

WFSC

82.92%

1211

Bear Creek CFDC

82.08%

27 6

2202

Centralia

2203

Park

81.98% 88.69%

NA 117

766

794

NA 783

1200

BOONE

NA 514 NA

Pregnant Moms

2213

Tiger Paws

NA 82.65%

NA 53

NA 799

NA 824

NA 760

2209

Worley

84.37%

220

440

207

2301

Callaway County

86.21%

257

503

402

Capital Early Learning

Cole East

NA 29

2401

NA 80.00%

589

836

NA 636

2406

Cole West

86.50%

205

443

232

JC Daycare

82.70%

Open Book

24 44

85.79%

Clubhouse

80.75%

186

427

232

Glasgow

91.97%

Howard County

48 46

48 45

85.82% 79.63%

Moniteau County

308 207

609 397

371 218

Chamois*

88.49%

Linn

92.43%

NA 213

NA 212

NA 194

TOTAL

754

747

85.30%

144

4697

6433

4549

CALLAWAY

2409 COLE

2407 2408 2501 2602 2601 2701 2852 2851

COOPER HOWARD MONITEAU OSAGE

*Reimbursement collected by partner. ADA:

Average Daily Attendance (ADA) is tracked and analyzed in accordance with 1305.8 of the Head Start Performance Standards.

DSS Child Care Subsidy:

For the purpose of this report, we are only reporting the children for whom we receive DSS reimbursement. (Those that are enrolled in a full-day classroom.) For more information on the DSS/Child Care Assistance Program, please visit http://dss.mo.gov/cd/childcare/pdf/ccare.pdf.

CACFP Meals Provided:

For more information regarding the Child and Adult Care Food Program (CACFP), please visit http://www.fns.usda.gov/CND/Care/CACFP/aboutcacfp.htm.

Central Missouri Community Action

Early Childhood Programs

- Head Start and Early Head Start Passion – Commitment – Excellence CMCA Head Start Director’s Report June 10, 2010

CMCA Head Start 2009-2010 “The Year of Leadership Development”

Policy Council Members will be meeting on Thursday, June 17th at the Central

Missouri Community Action Central Offices. Come join us for a light meal at 5:30, committee meetings at 6:00 and PC meeting immediately following the committee meeting. We look forward to seeing you there.

NOTE THE CHANGE OF DATE – The Self-Assessment Committee will meet

on the 1st Thursday in July – July 1, 2010 beginning at 4:30 PM in Mernell King’s office at the CMCA central office. The committee continues its work in assessment of the results of the SA surveys and processes. The meeting in May will focus on the safety checks which are conducted by parents of the program. Missouri Head Start Association - UPDATES from the June 10, 2010 Meeting: MHSA (Missouri Head Start Association) will continue to provide a number of trainings throughout the summer and fall and as these become more formalized; we will keep our staff and parents updated. MACA (Missouri Association for Community Action) will provide another Poverty Summit in 2011 and planning is begging for that training. MHSSCO (Missouri Head Start State Collaboration Office) will be sending grantees (in July) copies of the state-wide Head Start wage comparability study. This document will help our program assure that the wages and benefits we provide to our HS staff are consistent with similar jobs across the state. T/TA System – the Head Start T/TA (training and technical assistance) system is changing beginning in July 2010. This is in response to the need, as identified by the Office of Head Start, to provide more direct training and mentor-coaching to the teaching staff in programs. More to come as this develops. MHSA is developing a partnership with the St. Louis RAMS for some fundraising for association work. They will likely be offering (at a drastically reduced price) Rams Football tickets to programs that would like to use them for parent (or policy council) activities.

PROGRAM UPDATES: I CANThe Year 3 applications have been collected and forwarded to our panel of experts for review on May 24, 2010. We have received all scores back from the review panel and will be presented to the I CAN team on June 21, 2010. Each program was notified that their applications were received. Out of the 44 applications we received for the west coast, 23 programs will be accepted to participate. Accepted programs will be notified in July 2010. The I CAN team is continuing to relocate the upcoming Train the Trainer in November 2010. Their hope is to relocate the training to Albuquerque, NM. CFC (Connecting for Children) Updates: Connecting for Children is busy planning events for the summer. The team is looking forward to adding two new training opportunities for families to our calendar. In the month of July, a series of classes in Spanish will be offered. Stay tuned for more details! In addition, Connecting for Children and the Family Development team will be working together to provide Love & Logic classes. The first one will be Saturday, July 24th in Columbia. Both of these opportunities will be a great way to work on Building Healthy Relationships. For any information regarding enrollment or signing up for a class, please have families call the CFC team at 443-8706 or toll-free at 800-706-1742 ext. 230 (Rebecca) or ext. 222 (Nolanda) or ext. 232 (Amy-for Spanish speaking participants/enrollment, questions, and sign-up). The CFC team can also provide a host of information on other trainings offered in the community that they can refer to Head Start families. Don't hesitate to contact us! FAMILY DEVELOPMENT UPDATES: The Fathers First Fishing Event will the 6/19 from 10 a.m.-2:00 p.m. at Bass Pro in Columbia. Dave Bruns, FDA II, will be presenting Love and Logic training for CFC families on July 24th (location and times not known yet). Please speak with your Team Leader for information about this upcoming training opportunity for the CFC families in July! GRANT UPDATES: Continuation Refunding Application â&#x20AC;&#x201C; has been approved. COLA Grant Application has been sent into the Feds and we anticipate being funded very soon for the COLA funds.

Early Head Start - State (year 2) – awaiting approval…we have learned just this week that the Governor will need to sign the budget PRIOR to contracts being provided to grantees. Childcare Facility Improvement Grants (ARRA funded) – State (1 for HS and two for EHS) – awaiting approval (pending Missouri Budget approval) FEDERAL REPORTING: ARRA Reports are due quarterly – Reports will be due in to the Feds by 7/10/2010 I CAN quarterly report (quarter 3) will be due July 31, 2010. CFC quarterly report (quarter 3) will be due July 31, 2010 Health Service Advisory Committee (HSAC) – met on May 19th. Are you interested in participating? Contact Melissa Scheer or Beth Vossler to become a member. Peer Review Updates: Peer Review responses were sent to the Office of Head Start - Region VII on Friday, May 28, 2010. All but one (1) item of non-compliance were corrected onsite during the review and remain in compliance at this time. Only one (1) finding remained at the end of the review week and that non-compliance was corrected on December 4, 2010, immediately following the Peer Review. PARTNERSHIP UPDATES: Community R-6 in Laddonia – We are expanding our current partnership to include infants and toddlers. The school has a small house which will be renovated for infant/toddler care. The house is located on the school campus and would serve infants/toddlers of the school district service area in Audrain County. Contractors are working on the required renovations and we should be operational soon! An open house is currently being planned for late in June. We will keep you posted and hope you can be there! Chamois Public Schools – We are working with the Chamois School District to expand our partnership by placing a larger modular classroom unit on the school grounds in order to serve infants, toddlers and preschool children. We have had a long relationship with the schools in Chamois and we look forward to

expanding this partnership. The District has signed the lease agreement which was necessary for us to begin the process of preparing the land for the arrival of the triple-wide modular which will hold the EHS and HS classrooms .We are now awaiting the delivery and set up of the modular classroom and the ground work has been taking place recently in preparation of the arrival of the modular unit. This is a large undertaking as the modular is a triple wide unit which will have a kitchen. – Update – we hope to have the site up and running by August 1 (maybe sooner)! Columbia Housing Authority – We are discussing space needs with the Columbia Housing Authority. They are interested in assisting our program meet space needs for the program in the city of Columbia and have provided commitment from the CHA Board to continue discussion of using space at Bear Creek for a much needed preschool classroom. If we accomplish this, there will be space at Tiger Paws (Columbia) for offices for staff. In addition, the children who attend Bear Creek would have access to preschool in their current school “neighborhood”. We continue to meet with the administrators of the CHA and are very hopeful about the possibilities this partnership can bring. Update – progress will be slower than expected and the space will not be ready at the beginning of the 2010-2011 program year. Columbia Public Schools – we have been approached to consider the development of another 2 classrooms with the Columbia Public Schools for Title I/Head Start wrap-around classrooms at the school’s new early childhood center. We are currently determining if this can be feasible in the 2010-2011 program year. More to come as the opportunity develops. Callaway County Early Learning Center is now open to serving Infants and toddlers. Go by the center in Fulton and see how great it looks! Lincoln University in Jefferson City – is beginning the renovations necessary to develop a space partnership for EHS classrooms in Jefferson City (on the Lincoln campus). We have a lease agreement finalized and ready to sign by the appropriate officials of the University and of CMCA. Down the road, practicum teaching experiences may be added as an outcome of this partnership in development. NEWS on our EHS CHILDCARE Partnerships – JC Daycare Open House will be held on Thursday, June 24th at 4:00PM. Please join us to celebrate this wonderful partnership in service to families in Jefferson City!

CMCA Head Start’s INTERPRETIVE SERVICES UPDATE: •

•

To help communicate with the many Latino families served at WFSC, we have contracted with a bilingual person to help with parent communication, ongoing assessment and daily classroom activities through Sept. 30th. As part of self assessment, we are evaluating the procedures and forms used to contract with interpreters in Head Start. New contracts will be utilized for the 2010-2011 year.

MANAGEMENT UPDATES: Eligibility – Recruitment- Selection - Enrollment and Attendance (ERSEA) Activities – Enrollment continues to meet expectations - Enrollment Report is contained within this report packet/mailing. MONITORING CONCERN AREAS NOTED by Program Director: We continue to struggle with follow-up for child identified health and dental needs. The 2009 Program Information Report (PIR) noted concerns with follow up care and, therefore, we are targeting follow up as a major part of our ongoing monitoring system in this program year. If your child has been noted as needing follow up care, are they receiving it? We are also always concerned with In-kind donations as we develop more and more programs and are expected to have an 80-20 match (federal/local). Our 2010 PIR will be due to the Office of Head Start by August 31, 2010. The ECP Director continues to be concerned with the generation of In-kind for the early childhood programs. While it has trickled in, it does not meet the monthly averages that would be expected. We will have targets per month in the next program year as well as an in-kind PLAN that will begin with the new program year. MORE Management UPDATES: We are currently working on 4 grants: I CAN for year 3; CFC for year 4, Head Start Expansion and Early Head Start Expansion – all due June 30, 2010! We are also working on the analysis of our Annual Self-Assessments made in all areas of the program. We will have the printed document ready in August 2010 after our federal report – the Program Information Report is submitted to the Feds.

Mernell was out of the office on Friday the 4th of June through Monday the 7th of June to attend, as a member of the Missouri Professional Development Planning Team, to the NAEYC conference and meeting in Phoenix, Arizona. Dr. Kathy Thornburg, PhD leads the team on behalf of Missouri Department of Elementary and Secondary Education. Mernell represents the interest of Head Start programs on the team. Melissa Chambers, EHS Director of Operations, continues to receive national training as a national EHS start-up planner. Her knowledge is extremely valuable as we develop more EHS classrooms and programs. Wendi Matlick will be attending a National Head Start Association Administrators Credential program in San Antonio, Texas late in June. Wendi serves as the CMCA Head Start Intervention Team Administrator – congrats Wendi on your selection to this program! Exciting News – University of Missouri Extension just received word that their proposal to the JR Albert Foundation was funded for 3 years! This will support bringing Early Sprouts to the Boone County Head Start classrooms. More information will be coming on this exciting project which helps young children and their families learn the importance of healthy living through gardening (their own)……this will be a very neat project….Target to start is September 1, 2010. ACTION ITEMS: Grants: Approval of the following grant application is requested: ARRA of 2009 – Early Learning Mentor Coaches Grant* * Grant summary sheet will be provided at the PC meeting. Other REQUIRED INPUT/Approvals: ERSEA Report Credit Card Report USDA Meal Count/Report Attendance Report Monitoring Report – IM/PI: Information Memorandums and Program Instructions – those we have received since our last Council meeting are found for your information and review within this mailing. In addition, they can be found on the eclkc web site: www.eclkc.ohs.acf.hhs.gov.

Web Sites of Interest to Policy Council Members: www.moheadstart.org - this is the official web site of the Missouri Head Start Association. Missouri Head Start Association works for children, families, staff and communities regarding issues of interest to Missouri’s Head Start programs. The site gives detailed information on all of Missouri’s Head Start and Early Head Start Programs. www.ECLKC.ohs.acf.hhs.gov – this is the Early Childhood Learning and Knowledge Center. This web site is the complete repository and library of all items from Head Start since 1965. This is a great web site and if you have access to a computer –check it out! Respectfully submitted,

Mernell T. King Early Childhood Programs Director Central Missouri Community Action 807 B North Providence Road Columbia, MO 65203 573.443.8706 (x228) Mernell-King@showmeaction.org "It is easier to build strong children than to repair broken men." -- Frederick Douglass

U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACF Administration for Children and Families

1. Log No. ACF-PI-HS-10-02

2. Issuance Date: 05/10/2010

3. Originating Office: Office of Head Start 4. Key Words: Income Eligibility for Enrollment

PROGRAM INSTRUCTION TO: Head Start and Early Head Start Grantees and Delegate Agencies SUBJECT: Income Eligibility for Enrollment in Head Start and Early Head Start Programs INSTRUCTION: Head Start programs are required to verify family income before determining a child is eligible to participate in the program. The requirements that pertain to income eligibility are found in 45 CFR 1305.4 (c), (d) and (e). Head Start employees must complete two actions when verifying family income. First, a Head Start employee must examine individual Income Tax Form 1040, W-2 forms, pay stubs, written statements from employers, or documentation showing current status of recipients of public assistance. By examination of these documents, the Head Start employee will be able to calculate the family’s annual income and determine if the child is eligible to participate. In order to complete income verification for each child, the Head Start employee must verify the size of the family as defined in 45 CFR 1305.2 (e)(1)(2) and have a copy of the most current Federal Poverty Guidelines. The second action requires that the Head Start employee, who examines the documents and makes a determination of eligibility, must sign a statement attesting to their review of the specific documents and to the determination that the child is eligible to participate based on family income. In June of 2009, the Office of Head Start (OHS) created an eligibility verification form as a useful tool to assist programs in completing the second step in income verification. OHS made improvements to the Head Start Eligibility Verification form and it has been approved by the Office of Management and Budget [OMB: 0970-0374] and is available on Early Childhood Learning and Knowledge Center (ELCKC). Although use of the Head Start Eligibility Verification form is not required, OHS strongly encourages programs to use it. It will guide employees, who are verifying income documentation, to properly document the grounds for income eligibility determinations. Please remember that completion of a signed income verification form is required before a child is accepted and must be retained as part of the child’s official record. Currently programs are not required to maintain copies of the documents reviewed to determine income eligibility; however, OHS encourages programs to maintain copies of the eligibility documents with the eligibility verification form in the child’s official record. Programs should provide annual training to employees responsible for determining and verifying income eligibility and to ensure that those employees are fully aware of the consequences established by the grantee for employees who knowingly sign a verification form that contains false information. If OHS determines that a grantee has contributed to the misrepresentation or falsification of family income, OHS will issue a notice of deficiency and take other adverse actions. / Yvette Sanchez Fuentes / Yvette Sanchez Fuentes Director Office of Head Start

Central Missouri Community Action Grant Summary Sheet Date presented to board May 29, 2010

Department(s) Head Start

Staff person submitting Beth Vossler

This Grant falls under all 5 of CMCA Strategic Commitments: Engage the community to assure that all people have their basic needs met Enhance community capacity to assure all individuals have lifelong learning opportunities 3) Build community capacity to enhance economic and community assets 4) Build relationships across class and race lines 5) Develop an innovative, caring agency dedicated to being an influential leader in our communities 1) 2)

Title:

Glasgow Head Start Expansion 2010

Program operation dates:

Funding Source:

Budget period of 10-1-10 through 9-30-11 Center Operation of August-May $139,807 for program operations $2,796 for T/TA 5 total: 3 classroom staff 2 Manager (one split between Glasgow Head Start and Howard County Head Start) plus a small percent of the Director of Head Start Operations. DHHS- ACF- Office of Head Start

Target Population:

Head Start Eligible Children and Families

Counties of Operation:

Howard-Glasgow

Expected number of participants/clients:

Funded enrollment of 17 children for Glasgow Head Start

Summary of Program:

•

Provide comprehensive HS services in the CMCA Head Start Service Area of Howard County-Glasgow

Expected Outcomes:

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Children are ready for kindergarten through a high quality comprehensive early childhood program

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Support families with needs and goals

Funding amount: Staffing levels:

Collaboration with other CMCA programs:

Community partners involved:

All other CMCA Programs will be a part of project as it relates to recruitment of families and provision of supports and services that the agency provides to families Community Partners will Include: • CMCA Head Start’s HSAC •

CMCA Head Start’s Social Services Advisory Committee

•

Central Methodist University - Fayette

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Glasgow Public Schools to include PAT

Central Missouri Community Action Grant Summary Sheet Date presented

Department(s)

Staff person submitting

Policy Council 5‐20‐2010 Head Start Melissa A. Chambers Board of Directors 5‐27‐2010 This Grant falls under all 4 CMCA Strategic Commitments: 1. Engage the community to assure that all people have their basic needs met 2. Enhance community capacity to assure all individuals have lifelong learning opportunities; 3. Build community capacity to enhance economic and community assets 4. Build relationships across class and race lines Title: Early Head Start Continuation Grant‐ Year 2 Program operation dates: 10‐1‐2010 through 09‐31‐2011 $1,358,493.00 Operating Funding amount: $67,925.00 Training and Technical Assistance Staffing levels: 25 Funding Source: DHHS‐ ACF‐ Office of Head Start Target Population: Early Head Start Children and Families Counties of Operation: All 8 Counties Expected number of 124 expectant families, infants/toddlers and their families participants/clients: Provide intensive comprehensive early childhood services, in Summary of Program: accordance with our current service delivery model.

Expected Outcomes:

Collaboration with other CMCA programs: Community partners involved:

• CMCA will enhance children’s physical, social, emotional, and intellectual development • CMCA will support parent’s efforts to fulfill their parental roles • CMCA will help families move toward self‐sufficiency • CMCA will impact its community • CMCA will support economic recovery All other CMCA Programs will be a part of project as it relates to recruitment of families and provision of supports and services that the agency provides to families • Cole County United Way Early Childhood Advisory Committee • Lincoln University • Jefferson City Day Care Center • Community R‐6 School District • Osage R‐1 School District

Central Missouri Community Action Grant Summary Sheet Date presented to board 5/20/2010 To PC 5/27/2010 To BD

Department(s) Head Start

Staff person submitting Mernell T. King

This Grant Falls Under 2 CMCA Strategic Commitments: 1) enhancing community capacity to ensure all individuals have lifelong learning opportunities; 2) building relationships across class and race lines Title: Program operation dates: Funding amount: Staffing levels: Funding Source: Target Population: Counties of Operation: Expected number of participants/clients: Summary of Program:

Innovation and Improvement Grant (IIP) – I CAN…Help My Child Stay Healthy September 2010 – September 2011 $349,990 4 Staff members: Director,1 Administrative Assistant, and Interpreting Services Specialist DHHS- ACF- Office of Head Start Missouri Head Start Grantees and Grantees from western United States N/A – Except local program will operate as a Missouri Grantee under this project 2,300 families from western United States

CMCA Head Start, in collaboration with the UCLA/Johnson & Johnson Health Care Institute (HCI) is committed to improving the health of underserved populations. One of their principal projects, the UCLA HCI’s health literacy training program, is devoted to improving the health literacy of parents whose children are enrolled in the Head Start Program. Research has shown that parents with low health literacy often take their children to the emergency room or a medical clinic at the first sign of illness, contributing to an overstressed health care system and missed time at school and work (resulting in unnecessary costs). Parents of children enrolled in the Head Start Program are at particular risk. The UCLA HCI provides Head Start agencies with the tools and resources to lead effective health care training programs for Head Start parents. Our novel program trains parents to become better informed about their children’s health and to develop the skills to treat ordinary illnesses, such as fever, cold, or cough, at home. We are also currently creating training modules to address nutrition / obesity / physical activity and oral health for this same population. From 2001-2005, the Health Care Institute (HCI) has trained 9,240 parents in 35 states – impacting nearly 20,000 children. Since then, an additional 10,000 parents from Kansas and New Mexico have experienced the benefits of the UCLA HCI low literacy healthcare training program. Starting in 2008 and going through 2010, an additional 6,800 families in the State of Washington will receive the training. Since its inception, UCLA HCI has positively impacted thousands of people; children and Revision 3/17/2006

families are healthier and are leading more productive lives. Proposed Intervention Central Missouri Community Action, Inc. (CMCA) proposes to partner with the UCLA/Johnson & Johnson Health Care Institute (UCLA HCI) in the continued implementation of a health literacy innovation and improvement project that will serve 2,300 lowincome, Medicaid-eligible families, enrolled in the Head Start Program, over the course of a 1-year project period. Using a Train-the-Trainer model, grantee staff member “teams” will be trained to teach basic health care knowledge and skills, presented at a low literacy level, to the families enrolled in the program. CMCA will be the administrative and fiscal agent for this project and the HCI at UCLA will be the principal subcontractor for the project. The project collaborators (CMCA and HCI) will be responsible for the following:

Expected Outcomes:

•

UCLA HCI will provide (1) Train-the-Trainer session for identified trainers of West Coast Head Start programs.. The “trainers” will be trained to use the methodologies and implementation strategies of the UCLA/Johnson & Johnson Health Care Institute’s health literacy training program. Research-based materials provided by the HCI at UCLA will include trainer manuals, resource guides and other materials. The low-literacy training resource of the HCI, “What to Do When Your Child is Sick” will also be provided.

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UCLA I will provide all materials needed for Head Start training teams to train families using the HCI methodologies.

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UCLA will maintain a data base for use by programs to document processes and outcomes of the implementation, including individual-level data on program participants. UCLA HCI will provide online data entry access for staff of CMCA to facilitate data collection.

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UCLA will provide reports and data analysis as required by the IIP grant

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CMCA will provide administrative support for the project

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CMCA will attend at least 3 trainings of programs selected for inclusion in the project

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CMCA will provide incentives to program participants consistent with the methodologies of the Health Care Institute (HCI) - $30/family member trained, book and bag

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I Can Administrative Asst. will provide assistance and training to HS programs participating in the I CAN project

The goals of the Health Literacy Demonstration Project are: •

To provide training and information to participating Head Start agencies to successfully implement healthcare literacy training programs for their families

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To enable Head Start parents to become better caregivers to their children by improving the parent’s healthcare knowledge and skills

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To empower parents in their decision making for the Revision 3/17/2006

healthcare needs of their children

Collaboration with other CMCA programs:

Community partners involved:

•

To enhance the self esteem and confidence of the parents in meeting their parental objectives

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Train 23 Head Start training teams from the West Coast who will train 2,300 Head Start families in the I CAN project

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Find funding for sustaining the program into future years.

N/A in Year 3

Community Partners will Include: • Missouri Head Start State Collaboration Office and State Collaboration Offices from Western US •

UCLA – Health Care Institute

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Johnson and Johnson

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AETNA – Medicaid Data Assessment Project

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Local businesses from around the country and in Missouri to provide incentives for the project and provide support

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Local media to share the successes of the program (print and other media)

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Office of Head Start- ECKLC

Revision 3/17/2006

Central Missouri Community Action Grant Summary Sheet Date presented to board

Department(s)

Staff person submitting

May 20, 2010 â&#x20AC;&#x201C; PC May 27, 2010 - BD

Head Start and Early Head Start

Mernell T. King, ECP Director

This grant fulfills the following CMCA Strategic Commitment(s): #2 â&#x20AC;&#x201C; Enhance Community Capacity to assure all individuals have lifelong learning opportunities #4 - Building relationships across class and race lines Title:

Healthy Marriage Initiative Grant, Connecting for Children

Program operation dates:

September 30, 2010- September 29, 2011

Funding amount:

$483,352

Staffing levels: Funding Source:

3 current, up to 5 total DHHS/ACF/OHS/HMI

Target Population:

Head Start eligible families residing in our service areas Audrain, Boone, Callaway, Cole, Cooper, Howard, Moniteau, and Osage

Counties of Operation:

Expected number of participants/clients:

Expected number of units delivered is 496

Summary of Program:

This is a voluntary program for Head Start eligible parents who are single or in a non-violent relationship. Parents will receive various communication trainings designed to teach skills regarding how to talk with your partner, co-parent or the person you are starting a relationship with. These skills will aid parents in giving their children a better example of how families can communicate and solve problems.

Expected Outcomes:

This program is designed to assist Head Start eligible families develop and strengthen positive adult relationships leading to building strong, healthy families and children

Collaboration with other CMCA programs:

Head Start, Early Head Start, and all CMCA programs MCADSV, MediaCom, The Shelter, Lutheran Family & Child Services, University of Missouri Extension, Rainbow House, First Chance for Children, Lumina Child & Family Counseling, LLC, Missouri Child Care Resource and Referral Network

Community partners involved:

U:\My Documents\Grant Summary CFC Year 4 (final).doc

Revision 4/17/08

Central Missouri Community Action Grant Summary Sheet Date June 10, 2010 Strategic Commitments

Title: Program operation dates: Funding amount: Staffing levels: Funding Source: Target Population: Counties of Operation: Expected number of participants/clients: Summary of Program: Expected Outcomes:

Collaboration with other CMCA programs: Community partners involved:

Department(s) Head Start All: 1) enhancing community capacity to ensure all individuals have lifelong learning opportunities

Staff person submitting Beth Vossler & Melissa Chambers

Early Learning Mentor Coaches‐ARRA 17 months from grant award Requesting $225,000 Potentially 8‐10 staff members Department of Health and Human Services – Administration for Children and Families – Office of Head Start Education staff Audrain, Boone, Callaway, Cole, Cooper, Howard, Moniteau and Osage 552 children/families in Head Start 204 infant/toddlers and pregnant women in Early Head Start 756 = Funded Enrollment Develop a Mentor Coach Model that provides support, training, promote professional development, and model for education staff in order to improve the quality of teaching and will positively impact child outcomes. 1. Establish relationships with teaching staff and give reflective support/feedback 2. Provide training and technical assistance 3. Provide classroom strategies 4. Coaches will model appropriate strategies for engaging children in interactions designed to improve their vocabularies, content knowledge, and love of learning and persistence 5. Learning environment and teaching practices that positively impact child outcomes All other programs of CMCA are considered to be integrally important to the success of the Head Start program and, as such, we partner with each of them whenever possible. Local education professionals, universities in the surrounding area, Project Reach

Revision 3/17/2006