CASTLE HILL BOWLING CLUB
(Sub Club of Castle Hill RSL Club Ltd)
Minutes of the 61st Annual General Meeting of the Castle Hill Bowling Club, held at the Clubhouse, 79 Castle Street, Castle Hill NSW on Monday 19th August 2024 at 6:30pm.
1. Observance of a short silence in memory of our friends who died during the past year.
2. Attendance Jeff Everett, Returning Officer, confirmed attendance of 68 members, meeting the quorum requirements.
Apologies: Paik Wah U, Bobby McGhee, Wendy Wise, Thelma Morrison, Kim Bremner, Laura Pickering.
3. That the minutes of the 60th Annual General Meeting of CHBC (after presenting the amendment) be accepted:
Proposed: Joe Baliva
Seconded: Beau Barry
4. That the President’s report by Noel Benson be accepted:
Proposed: Paul Bryan
Seconded: Toni Pollock
5. That the Income and Expenditure Accounts by Treasurer Paul D’Arcy be accepted:
Proposed: Paul Bryan
Seconded: Mark Horan
6. That the Honorary Treasurer’s Report by Paul D’Arcy be accepted:
Proposed: Keith Rowe
Seconded: Ken Sherwood
7. That the Chair of Match Committee Report by Lynne Graham be accepted:
Proposed: Ken Sherwood
Seconded: Theresa Potter
8. That the Chair of Selection Committee Report by Dave Bremner be accepted:
Proposed: Tim Overland
Seconded: Helen Hope
Noel gave a vote of thanks to David Bremner for his work Chairing the Selection committee.
9. That the Bowls Coordinator’s Report by William Harkins be accepted:
Proposed: Darryl Hill
Seconded by: Phil Silk
10. To consider and if thought fit, appoint Theresa Potter as a Life Member.
Proposed by: Noel Benson
Motion: Carried unanimously
Seconded by: Paul Bryan
11. To consider and if thought fit, appoint Lan Lim as a Life Member.
Proposed by: Paul Bryan
Motion: Carried unanimously
Seconded by: Noel; Benson
12. The result of nominations for the Bowls Advisory Committee was presented and the Bowls Advisory Committee was declared elected.
President: Noel Benson (elected unopposed for two year term)
Vice President: Paul Bryan (second year of two year term)
Treasurer Paul D’Arcy (elected unopposed for two year term)
Secretary Sue O’Connell (second year of two year term)
Committee person Evelyn Brien (second year of two year term)
Noel thanked Jeff Everett and Geoff Fox for their role as Returning Officers
13. The transaction of any other business in accordance with the Articles of which due notice is given.
Proposed Business: None
14. General Business.
i) Welfare: Noel thanked Faye Williams and Phil Silk for the diligent job they have done as our Welfare Officers.
A new arrangement for ensuring the welfare of our members, while meeting privacy conditions, is being considered by the BAC and will be published to the members.
ii) Greens Update. Paul Bryan outlined that the DA is still being considered by council and the delay is probably because we are the first club in the Hills District to plan a synthetic green with a cover. The final issue is the drain in the back corner and we and CHRG hope to receive approval within the next few weeks.
Green 1 will be out for 5 months during the construction. When the DA is received, a Construction Certificate needs to be applied for, which can take up to 6 weeks. This Certificate will cover areas such as movement around the greens during construction, etc.
As a result of these delays, the renovation plan is now to work on a proper renovation of Green 2 during November and December, so that it will stand up to 5 months of solid use with the construction of Green 1 beginning, hopefully, in January.
Peter Thompson is currently on a month by month contract and is looking to retire. CHRG and BAC are currently in discussion with a potential new greenkeeper, who it is planned will conduct the renovation of Green 2. Lights on Green 2 will be installed as part of the construction of Green 1. They are part of the DA.
Q: How will Green 1 last for another 5 months? By taking good care – no dropping of bowls etc.
iii) Selection/Match committees. PB explained the procedure for selecting these committees. The BAC will decide the make-up of these committees at next Monday night’s BAC meeting, based on the Expressions of Interest received
iv) Website. WH demonstrated aspects of the new website which was launched last week. The url is the same address as previously: casthillbc.com.au
The Calendar section shows dates for all the Club Championships and special days, with the results appearing as they are played.
The News section will have photos and commentary.
The Resources section has links to all relevant Bowls bodies, eg Bowlslink.
In resources, you can print off a form to order an item of uniform, then give the completed form to William.
Responses to questions from the floor:
Q: Junior program not currently on our website but can be added later as the program is developed. For example, the school holiday camps can be advertised on the website.
Q: Signing up for games – not available yet. WH is currently investigating best practice before adding to our website.
Q: The website is run with the help of CHRG IT; WH is currently learning how to update the site. It can be updated very quickly.
Q: Live scoring is better handled with social media eg facebook
Q: The Honour Board section lists winners dating from 1963. Current Club Championships will be added to this section.
Q: News section will have Regional, State and National achievements. Pennant
Flags will be built as another banner on the website.
There are links to other venues within CHRG.
v) WH was asked to reflect on his time at CHBC.
William noted that he could not do his job without the help of the committees and the members in general. He considers it a good career move and has a renewed interest in his own bowling.
William enjoyed applause from the members as a sign of their appreciation for his work.
vi) Coaching Clinic: At 6:30 this evening already 40 people have signed up for the Coaching Clinic to be held on Sunday 8th September by Barry Lester, who regularly conducts clinics in Queensland, and Corey Wedlock. Barry will start with a coaching session in the auditorium, followed by on-green delivery and game management, finishing with a BBQ. The Coaching clinic will run from 11am to 2pm and is limited to 50 members.
Q: WH will request a written copy of Barry’s resources for follow up drills.
vii) Q: At amalgamation, members were promised green fees that represented the median amount of our regions; has that been investigated?
WH collected information from clubs around the region and it was determined that $15 was appropriate.
CHBC receives 30% of the green fees collected.
Negotiation with CHRG determined the membership fees for this year, which are very competitive.
President Noel thanked everyone for their attendance.
The meeting closed at 7:40pm with light refreshments.
Sue O’Connell BAC Secretary