11111111111111111111111111111111~11111111If1111111111111111111111111111111111111111111111
\___
~\.lt.;-98-2ic11 9-25900~
ALA M O RMA Alamo Regional Mobility Authority "Moving people faster"
AGENDA ALAMO REGIONAL MOBILITY AUTHORITY REGULAR MEETING OF THE BOARD OF DIRECTORS
Bexar County Public Works 1948 Probandt Street San Antonio, Texas 78214 April 17, 2019 3:00 p.m. PUBLIC COMMENT
Individuals may sign up to speak on any item shown below on the agenda. Individuals interested in speaking must sign up to speak prior to the meeting being called to order. Speakers are allotted no more than three (3) minutes to speak and time is not transferable between speakers. Any comments, which do not address a specific agenda item, must be made during the Citizens' Communications portion of the agenda.
1. Call meeting to order. 2. Approval of minutes from the Board of Directors meeting on March 20, 2019. 3. Executive Director's Report. (David Smith) A. Monthly Status Report on the Vehicle Registration Fee Program & Schedule B. Monthly Financials 4. Approval of the 2nd Quarterly Investment Report for FY 2018-19 in accordance with Section 2256.023(a) of the Texas Public Funds Investment Act. (Seth McCabe) 5. Discussion and presentation regarding a status update of the Vehicle Registration Fee Program. (Renee Green) 6. Discussion regarding professional services for revenue generation. (Renee Green) 7. Discussion of the Alamo RMA's Legislative Priorities for the 861h Texas Legislative Session. (Renee Green & Brian Cassidy) 8. Citizens' Communications. (Citizens must sign the register to speak) 9. Executive Session - Pursuant to Chapter 551, Subchapter D, Texas Government Code. ~
At any time during the meeting of the Alamo RMA Board of Directors, the Board may meet in executive session pursuant to Chapter 551 of the Texas Government Code, for purposes of the following: A. Section 551.071. Consultation with Attorney - Consultation with, and advice from, legal counsel concerning pending/ contemplated litigation, settlement offers and negotiations, ongoing disputes and potential disputes, legal issues associated with any item on this agenda, and other legal matters. B. Section 551.072. Deliberation Regarding Real Property - Discussion of real property purchase, exchange, lease, license, gift, donation, and/or negotiated settlement, including property to be acquired for right-of-way.
1-1
Alamo RMA Board of Directors Agenda -April 17, 2019 C. Section 551.074. Personnel Matters - Deliberations concerning the appointment, employment, reassignment, evaluation, duties, discipline, and/or dismissal of personnel. 10. Adjournment. NOTES: Agenda item numbers are assigned for ease of reference only, and do not necessarily reflect the order of their consideration by the Alamo RMA Board of Directors. PARTICIPATION BY TELEPHONE CONFERENCE CALL: One or more members of the Board of Directors may participate in this meeting through a telephone conference call, as authorized by Section 370.262, Texas Transportation Code. Under that law, each part of the telephone conference call meeting that by law must be open to the public shall be audible to the public at the meeting location. During the meeting, the identification of each party shall be clearly stated prior to speaking, and the meeting shall be documented by written minutes. On conclusion of the meeting, the written minutes of the meeting will be made available to the public. ALAMO REGIONAL MOBILITY AUTHORITY ACCESSIBILITY STATEMENT FOR DISABLED PERSONS: This meeting is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services, such as interpreters for persons who are deaf or hearing impaired, and readers of large print or Braille, are requested to contact Daisy Garza at (210) 335-7065 at least two working days prior to the meeting so that appropriate arrangements can be made. Presenters with audiovisual needs are requested to contact Daisy Garza at (210) 335-7065, at least two working days prior to the meeting. Posted at the Bexar County Courthouse, the Alamo RMA Administrative Offices (1948 Probandt Street, San Antonio, TX 78214) and at www.alamorma.org on April 12, 2019 at 5:00 p.m.
FILE INFORMATION
Document Number: 25900 Date/Time: 4/12/2019 10:53:45 AM Total Pages: 2 FILED IN THE OFFICIAL PUBLIC RECORDS OF BEXAR COUNTY LUCY ADAME-CLARK BEXAR COUNTY CLERK Total Fees: S0.00
1-2
Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer John M. Agather Director Lou Miller Director Bobby Perez Director
To: From: Copies: Date:
Board of Directors David Smith, Executive Director File Wednesday, April 17, 2019
Agenda Item 2: Approval of minutes from the Board of Directors meeting on March 20, 2019. Recommended Motion: Approval of the minutes from the March 20, 2019 Board of Directors Meeting.
William L. Raba Director Walter Serna, Jr. Director David L. Smith Executive Director
2-1
2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :
☐Yes ☐ Revenue ☐ Project N/A N/A N/A
Coordinated by: Verified by:
N/A N/A
☒ No ☐ Expense ☐ Indirect ☐ Other: _______________
Comments: There is no fiscal impact associated with this item.
2-2
BOARD MEETING MINUTES Wednesday March 20, 2019 3:00 p.m. Bexar County Public Works 1948 Probandt Street San Antonio, Texas 78214 1. Call meeting to order. M. Lynd called the meeting to order at 3:04 P.M. Members present: M. Lynd, W. Serna, B. Perez, J. Agather, and W. Raba. 2. Swearing-in of John Agather and William Raba as Directors of the Alamo Regional Mobility Authority. John M. Agather and William L. Raba were sworn in as Directors of the Alamo Regional Mobility Authority by Daisy Garza. 3. Approval of minutes from the Board of Directors meeting on October 17, 2018. A motion was presented by B. Perez for approval of the Meeting Minutes, seconded by W. Serna which motion was voted on as follows: M. Lynd, J. Agather, B. Perez, W. Raba, and W. Serna voting “Aye”. The motion was approved. 4. Executive Director’s Report. D. Smith presented. A. Monthly Financials
Monthly financial statements are attached for January and February 2019 including the following: 1. 2. 3. 4.
Balance Sheet Statement of Revenues, Expenses, and Changes in Net Assets Schedule of Budgetary Compliance and Changes to Net Assets Fund Balance Sheet
B. Monthly Status Report on the Vehicle Registration Fee Program & Schedule VRF Program and Schedule update:
Fischer Road Phase II (BC01) Construction 1. Contractor continued driveway pipe installations, began drainage ditch grading, began roadway excavation and placement of Type B Hot Mix Asphalt 2. 29.0% invoiced through February 25, 2019
Old FM 471/Talley Road (BC02) Design 1. Bexar County Public Works verified the proposed CPS Energy pole locations are not in conflict with the road reconstruction 2. CPS Energy scheduled to begin the pole relocations in March 3. Anticipated Summer 2019 Advertisement for Construction
Talley Road Phase I (BC03) Design 1. Property owners completed relocating fences to the new ROW
Alamo RMA Board of Directors Meeting Minutes for March 20, 2019 page 1 of 5
2-3
2. Bexar County Public Works cleared the new ROW of obstructions to facilitate the required CPS Energy pole relocations 3. CPS Energy scheduled to begin the pole relocations in March 4. Anticipated Summer 2019 Advertisement for Construction
West Military Drive (BC05) Design K Friese + Associates performed the following work: 1. Currently further analyzing the proposed roundabout intersection configurations based on community feedback
Blanco Road Phase II (BC06) (MPO Funded) Design CP&Y performed the following work: 1. Completed the USFWS Informal Consultation Letter and submitted to TxDOT for forwarding to USFWS 2. USFWS concurred with recommendations on February 28, 2019 3. Finalized the Public Hearing Summary Report 4. Staff prepared the required federal documentation necessary to complete the Project Manual 5. Staff transmitted the 90 percent submittal to TxDOT on February 28, 2019 6. Notice-to-Proceed to 100 percent plans issued March 1, 2019 7. Anticipated Summer 2019 Advertisement for Construction
Evans Road Phase I (BC07) Construction 1. Contractor began utility trenching and excavation 2. 4.1% invoiced through February 25, 2019
Evans Road Phase II (BC08) Design HNTB performed the following work under GEC Work Authorization Number 3: 1. SAWS coordinating with Developer for manholes installed in the ROW that are in conflict with the proposed project 2. On March 14, 2019 SAWS submitted their Edwards Aquifer Sewer Collection System plan to TCEQ for approval 3. Pending receipt of joint-bid utility plans (SAWS & CPS Gas) to prepare bid documents 4. Anticipated Summer 2019 Advertisement for Construction
Candlemeadow (BC09) Design LNV performed the following work: 1. 2. 3. 4. 5.
Completed initial subsurface utility engineering Continued utility coordination Began jurisdictional determination, section 404 and cultural resource reviews Staff provided 30 percent review comments on January 31, 2019 Notice-to-Proceed to 60 percent plans issued on February 18, 2019
Foster Road Phase III (BC10) Design PDM performed the following work under GEC Work Authorization Number 2: 1. Continued coordination with affected utilities, CPS Gas nearing completion of easements to relocate the 30” gas main outside of the ROW 2. Notice-to-Proceed to 100 percent plans issued January 2, 2019 3. Pending receipt of joint-bid utility plans (SAWS and CPS Gas) to prepare bid documents 4. Anticipated April 2019 Advertisement for Construction
Alamo RMA Board of Directors Meeting Minutes for March 20, 2019 page 2 of 5
2-4
5. Discussion and appropriate action regarding acceptance of the FY 2018 Annual Financial Statement Audit prepared by RSM. J. Bownds presented. This item requests approval of the FY 2018 Audited Financial Statements prepared by the Alamo RMA’s outside auditor, RSM. The opinion on the Financial Statements is “Unmodified”, also referred to as a “Clean Opinion”, with no findings noted. There were also no findings noted as it relates to compliance with laws and regulations. RSM will be providing a brief presentation on the Audit to the Board. A motion was presented by L. Miller for approval of the 1st Quarterly Investment Report for FY 2018-19 in accordance with Section 2256.023(a) of the Texas Public Funds Investment Act., seconded by J. Montford which motion was voted on as follows: M. Lynd, J. Montford, L.. Miller, D. Starr, and W. Serna voting “Aye”. The motion was approved. 6. Discussion and appropriate action regarding approval of the following FY 2018-19 Investment Items: J. Bownds presented. a. Discussion and appropriate action regarding approval of the FY 2018-19 Alamo RMA Investment Policy. (Seth McCabe) b. Discussion and appropriate action regarding approval of the FY 2018-19 Alamo RMA Investment Strategy. (Seth McCabe) c. Discussion and appropriate action regarding approval of the FY 2018-19 Alamo RMA Authorized Broker/Dealer list. (Seth McCabe)
There are no substantive changes to the FY 2018-19 Investment Policy. This is partially due to the fact that the State Legislature did not convene in 2018. Minor wording changes have been made. The proposed FY 2018-19 Investment Strategy includes the following: An economic and market overview of FY 2017-18 as well as commentary of what is expected in FY 2018-19. Guidelines establishing the parameters by which the Alamo RMA will invest its available funds. The Alamo RMA will invest its funds with the four primary objectives of safety of principal, liquidity, yield, and public trust. An investment strategy for both Operating Funds and Capital Funds that will be utilized throughout the fiscal year. Portfolio allocation targets that will serve as a guideline for the investment of funds throughout the fiscal year. On an annual basis, Alamo RMA staff works with its investment advisors to produce an Authorized Broker/Dealer list for investment transactions. For FY 2018-19, there are no proposed changes to the Authorized Broker/Dealer list.
A motion was presented by L. Miller for approval of Investment items for FY 2018-19 Alamo RMA Investment Policy, FY 2018-19 Alamo RMA Investment Strategy, and FY 2018-19 Alamo RMA Authorized Broker/Dealer list, seconded by J. Montford which motion was voted on as follows: M. Lynd, J. Montford, L. Miller, D. Starr, and W. Serna voting “Aye”. The motion was approved. 7. Discussion and appropriate action regarding Investment Advisory Services. S. McCabe Presented. The Alamo RMA’s current provider of investment advisory services is First Southwest Asset Management. An agreement with First Southwest was entered into on December 15, 2016 and provided for a term of two (2) years with two one (1) year renewal options. The original term of the agreement expired as of December 15, 2018. At the October 18, 2018 Board meeting, Alamo RMA staff recommended to the Board that the first of the one (1) year renewal options with First Southwest be exercised, which would have extended the agreement to December 15, 2019. The Board subsequently gave Alamo RMA staff direction to explore additional options in the marketplace for investment advisory services and return with a recommendation while continuing to work with First Southwest in the interim. Alamo RMA Board of Directors Meeting Minutes for March 20, 2019 page 3 of 5
2-5
At the Board’s direction for additional information, Alamo RMA staff released a Request for Information (RFI) to obtain information on other available options for investment advisory services in the marketplace. The purpose of this item was for Alamo RMA staff to make a presentation on the result of the RFI and provide a recommendation to move forward for Board consideration. A motion was presented by L. Miller for approval of Alamo RMA recommendation that the first of the one year renewal option with First Southwest be exercised which will extend the agreement to December 15, 2019 seconded by J. Montford which motion was voted on as follows: M. Lynd, J. Montford, L. Miller, D. Starr, and W. Serna voting “Aye”. The motion was approved. 8. Discussion and appropriate action regarding approval of a Professional Services Agreement between the Alamo RMA and the DeBerry Group for Public Involvement and Marketing Services. R. Green presented. On July 24, 2018, the Alamo Regional Mobility Authority issued a Request for Qualifications (RFQ) for Public Involvement and Marketing Services. Statements of Qualifications (SOQs) were due August 10, 2018. On October 17, 2018 the Board of Directors directed staff to negotiate with The DeBerry Group (SMWBE) to provide the requested services A motion was presented by L. Miller for approval of a Professional Services Agreement between the Alamo RMA and the DeBerry Group for Public Involvement and Marketing Services for a Not-to-Exceed amount of $250,000, seconded by W. Serna which motion was voted on as follows: M. Lynd, D. Starr, J. Montford, L. Miller and W. Serna voting “Aye”. The motion was approved. 9. Discussion of the Alamo RMA’s Legislative Priorities for the 86th Texas Legislative Session. R. Green and B. Cassidy presented. Alamo RMA staff and General Counsel presented and discussed the Alamo RMA’s Legislative priorities. There was no action required of the Board on this Item. 10. Citizens’ Communications. (Citizens must sign the register to speak). There were no citizens who signed up to speak. 11. Executive Session - Pursuant to Chapter 551, Subchapter D, Texas Government Code. The Alamo RMA Board of Directors met in Executive Session at 4:05 P.M. pursuant to Chapter 551 of the Texas Government Code. A.
Section 551.071. Consultation with Attorney - Consultation with, and advice from legal counsel concerning pending/ contemplated litigation, settlement offers and negotiations, ongoing disputes and potential disputes, legal issues associated with any item on this agenda, and other legal matters. i.
Legal matters regarding the former Trustee for the Alamo RMA’s Senior Lien Vehicle Registration Fee Revenue Bonds, Series 2016 and Junior Lien Vehicle Registration Fee Revenue Bonds, Series 2016.
B.
Section 551.072. Deliberation Regarding Real Property - Discussion of real property purchase, exchange, lease, license, gift, donation, and/or negotiated settlement, including property to be acquired for right-of-way.
C.
Section 551.074. Personnel Matters - Deliberation concerning the appointment, employment, reassignment, evaluation, duties, discipline, and/or dismissal of personnel.
Board of Directors reconvened to Open Session at 4:17 P.M. and no action was taken. Alamo RMA Board of Directors Meeting Minutes for March 20, 2019 page 4 of 5
2-6
12. Adjournment. There being no further action for the Board, Michael Lynd, Jr. adjourned the meeting at 4:01 p.m. APPROVED:
_________________________________________________________________ MICHAEL LYND, JR., CHAIRMAN DATE ADOPTED: April 17, 2019 I hereby certify that the above foregoing pages constitute the full, true, and correct minutes of all the proceedings and official records of the Alamo Regional Mobility Authority at its meeting on March 20, 2019.
ATTEST: ________________________________________ DAVID STARR, TREASURER/SECRETARY
Alamo RMA Board of Directors Meeting Minutes for March 20, 2019 page 5 of 5
2-7
Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer John M. Agather Director Lou Miller Director Bobby Perez Director William L. Raba Director Walter Serna, Jr. Director David L. Smith Executive Director
To: From: Copies: Date:
Board of Directors David Smith, Executive Director File Wednesday, April 17, 2019
Agenda Item 3: Executive Director’s Report. Background: The Executive Director’s Report for this month will cover the following topics: A. Monthly Status Report on the Vehicle Registration Fee Program & Schedule B. Monthly Financials This information is included in your packets for your review. Recommended Motion: There is no action required of the Board on this item.
3-1
2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :
☐Yes ☐ Revenue ☐ Project N/A N/A N/A
Coordinated by: Verified by:
N/A N/A
☒ No ☐ Expense ☐ Indirect ☐ Other: _______________
Comments: There is no fiscal impact associated with this item.
3-2
Executive Director’s Report A. Monthly Status Report on the Vehicle Registration Fee Program & Schedule VRF Program and Schedule update:
Fischer Road Phase II (BC01) Construction 1. Contractor continued drainage ditch work and placement of Type B Hot Mix Asphalt 2. 43.4% invoiced through March 25, 2019 3. Current date for Substantial Complete - October 2019
Old FM 471/Talley Road (BC02) Preparing to Bid 1. CPS Energy has begun the overhead electric pole relocations to the new Rightof-Way 2. Pending receipt of joint-bid utility plans (SAWS) to prepare bid documents 3. Anticipated June 2019 Advertisement for Construction
Talley Road Phase I (BC03) Preparing to Bid 1. CPS Energy has begun the overhead electric pole relocations to the new Rightof-Way 2. Pending receipt of joint-bid utility plans (SAWS and CPS Gas) to prepare bid documents 3. Anticipated July 2019 Advertisement for Construction
West Military Drive (BC05) Design K Friese + Associates performed the following work: 1. Currently further analyzing the proposed roundabout intersection configurations based on community feedback 2. Preliminary results of additional intersection analysis received April 4, 2019 3. Additional pedestrian counts conducted the week of April 8-12, 2019
Blanco Road Phase II (BC06) (MPO Funded) Design CP&Y performed the following work: 1. 2. 3. 4.
Continued addressing TxDOT Environmental and Design Comments Continued preparing 100 percent plans 100 percent plans due April 30, 2019 Anticipated Summer 2019 Advertisement for Construction
Evans Road Phase I (BC07) Construction 1. Contractor continued utility trenching, excavation, and began placing storm sewer items 2. 4.4% invoiced through March 25, 2019 3. Current date for Substantial Completion - May 2020
3-3
2
Evans Road Phase II (BC08) Preparing to Bid HNTB performed the following work under GEC Work Authorization Number 3: 1. Received final SAWS Sewer plans on April 1, 2019 2. Pending receipt of joint-bid utility plans (SAWS Water & CPS Gas) to prepare bid documents 3. Anticipated May 2019 Advertisement for Construction
Candlemeadow (BC09) Design LNV performed the following work: 1. 2. 3. 4. 5.
Continued utility coordination Continued jurisdictional determination, section 404 and cultural resource reviews Continued progressing to 60 percent plans Public Meeting held on April 10, 2019 60 percent plans due May 17, 2019
Foster Road Phase III (BC10) Preparing to Bid PDM performed the following work under GEC Work Authorization Number 2: 1. Coordinated with the City of San Antonio regarding Fire Station 54 and Foster Road improvements south of Houston Street 2. Received final SAWS Sewer and Water plans on March 28, 2019 3. Pending receipt of joint-bid utility plans (CPS Gas) to prepare bid documents 4. Anticipated May 2019 Advertisement for Construction
B. Monthly Financials
Monthly financial statements are attached for March 2019 including the following: 1. 2. 3. 4.
Balance Sheet Statement of Revenues, Expenses, and Changes in Net Assets Schedule of Budgetary Compliance and Changes to Net Assets Fund Balance Sheet
3-4
ALAMO REGIONAL MOBILITY AUTHORITY BALANCE SHEET As of March 31, 2019 (unaudited)
Assets Current Assets Cash & Cash Equivalents Investments Interest Receivable Accounts Receivable Due from Other Funds Other Assets Prepaid Asset-Bond Insurance Construction in Progress Total Assets Liabilities Accrued Liabilities Accrued Payroll Due to other agency Loans Payable Long Term Debt Premium/Discount Payable TxDOT FAA 1 TxDOT FAA 2 TxDOT FAA 3 TxDOT FAA 5 Accrued Interest Payable Retainage Payable
February 28, 2019
Change
March 31, 2019
$
14,043,524 $ 100,882,562 237,667 1,492,830 217,732 22,021,867
76,369 $ 1,480,806 22,635 (664) 153,144
14,119,893 102,363,368 260,302 1,492,830 217,068 22,175,011
$
138,896,182 $
1,732,290 $
140,628,472
$
- $ 34,611 1,763,023
-
$
34,611 1,763,023
110,825,000 17,719,315 913,890 4,542,185 128,714 12,390,000 1,150,438 56,012
(124,135) 460,175 1,826
110,825,000 17,595,180 913,890 4,542,185 128,714 12,390,000 1,610,613 57,838
149,523,188
337,866
149,861,054
1,504,332
-
1,504,332
Unrestricted
(12,150,945)
1,394,424
(10,756,521)
Total Net Position
(10,646,613)
1,394,424
(9,252,189)
138,876,577 $
1,732,290 $
Total Liabilities Net Position Investment in Capital Assets, Net of Related Debt
Total Liabilities and Net Position
$
*decimals not shown on above amounts
3-5
140,628,472
Alamo Regional Mobility Authority San Antonio, Texas Statement of Revenues, Expenses, and Changes in Net Assets As of March 31, 2019
(unaudited) Operating Expenses Payroll and payroll related expenses
178,735
Travel and conferences
1,295
Professional services
36,500
Banking Fees
13,386
Legal services
12,716
Memberships & accreditations
2,338
Copier rental & expense
1,285
RMA sponsored events
90
Liability insurance
1,674
Arbitage rebate calculation
900
Telephone and internet service
313
Supplies and postage
63
Less expenses capitalized to development in progress
-
Total operating expenses
249,295
Operating gain/(loss)
(249,295)
Nonoperating Revenues (Expenses) Vehicle registration revenues
7,565,560
Interlocal agreement revenue
1,671,977
Interest income
1,349,796
Amortization of bond insurance
(3,990)
Interest expense
(2,016,240) Total nonoperating revenues (expenses)
8,567,103
Increase in net assets before capital contributions
8,317,808
Capital contributions
-
Change in net assets
8,317,808
Net assets at beginning of year
(17,569,997)
Net assets at end of March 2019
$
*decimals not shown on above amounts
3-6
(9,252,189)
ALAMO REGIONAL MOBILITY AUTHORITY Schedule of Budgetary Compliance and Change to Net Assets As of March 31, 2019
(unaudited) Original Budget Operating Expense Salary regular Social security Medicare Life insurance Health insurance Unemployment insurance Workers compensation Retirement
$
March Actuals
Subtotal
238
875 125 83 1,083
Subtotal
47,000 50,000 30,000 47,000 135,000 1,000 4,500 100 2,000 2,570 500 500 3,000 900 1,500 325,570
20 4,832 214 14 52 5,132
4,167 2,500 3,917 11,250 83 375 8 167 214 42 42 250 125 23,140
4,167 2,500 3,897 6,418 83 375 8 167 28 42 250 73 18,008
36,500 13,386 12,716 2,338 1,285 90 1,674 900 313 69,202
36,500 25,002 15,000 23,502 67,500 498 2,250 48 1,002 1,284 252 252 1,500 900 750 176,240
Subtotal
2,000 500 2,500 1,000 6,000
-
167 42 208 83 500
167 42 208 83 500
63 63
1,002 252 1,248 498 3,000
939 252 1,248 498 2,937
Total Operating Expense
694,878
35,612
53,916
18,304
249,295
360,896
111,601
16,300,000 1,500,000 1,671,977 (8,125) (5,522,100) $ 13,941,752
1,520,000 1,481,518 246,741 125,000 (677) (665) (336,040) (460,175) 1,430,036 $ 1,145,666 $
Total Increase in net assets Net assets at beginning of month Adjust beginning net assets for prior capitalized labor Net assets at end of March 2019
1,394,424 (10,646,613) $
*decimals not shown on above amounts
3-7
(9,252,189)
(362) $ (50) 50 (630) 2 (9) (50) (1,049) (238) 875 125 83 845
38,482 121,741 12 124,135 284,370
134,415 7,436 1,866 265 15,556 168 736 18,293 178,735
$
YTD Variance
238
Nonoperating Revenues (Expenses) Vehicle registration revenues Interest income Interlocal Agreement Revenue Amortization of bond insurance Interest expense Total nonoperating revenues (Expenses)
$
YTD Budget
10,500 1,500 1,000 13,000
Office supplies Postage Computer supplies Minor equipment & machinery
22,087 1,276 360 44 2,278 29 114 3,005 29,193
YTD Actual
Subtotal
Auditing services Professional services Contracted services Banking fees Legal services Printing and binding Membership fees Accreditation & certification Marketing and advertisement Copier rental & expense RMA sponsored events Indemnification expense Liability insurance Arbitage rebate calculation Telephone and internet service
22,449 $ 1,326 310 44 2,908 27 123 3,055 30,242
Variance
265,046 15,311 4,318 522 27,336 345 1,373 36,058 350,308
ND-Training/Cert/Dev-Registrat Discretionary -training/cert/dev-regist Discretionary - mileage & parking Discretionary - transportation
$
March Budget
132,522 $ 7,656 2,160 264 13,668 174 684 18,030 175,158
(1,893) 220 294 (1) (1,888) 6 (52) (263) (3,577)
588 707 1,295
5,250 750 498 6,498
(588) 4,543 750 498 5,203 25,002 15,000 10,116 54,784 498 (88) 48 1,002 (1) 162 252 (174) 437 107,038
7,565,560 7,555,444 10,116 1,349,796 750,000 599,796 1,671,977 1,671,977 (3,990) (4,062) 72 (2,016,240) (2,761,050) 744,810 $ 8,567,103 $ 7,212,309 $ 1,354,794
Bexar County, Texas Alamo Regional Mobility Authority As of March 31, 2019 New Budget
Expenses To Date
Balance
Revenue Vehicle Registration Fees Bexar County Loans City of SA Loan TxDOT Loan FAA 5 TxDOT AG2 Grant Interest Income Proceeds from Debt Future Proceeds from Debt Intergovernmental Revenue MPO Funding Subtotal Interfund Transfers In Total Revenues
$ $ $ $ $ $ $ $ $ $ $ $ $
81,659,993 750,000 500,000 12,390,000 18,000,000 4,132,399 136,375,110 43,248,335 1,954,996 11,736,000 310,746,833 310,746,833
$ $ $ $ $ $ $ $ $ $ $ $ $
21,525,045 748,038 500,000 12,390,000 16,236,978 87,607,449 138,411 139,145,921 139,145,921
$ $ $ $ $ $ $ $ $ $ $ $ $
60,134,947 1,962 1,763,022 4,132,399 48,767,661 43,248,335 1,816,585 11,736,000 171,600,912 171,600,912
Appropriations Capital Projects Loop 1604 EA
$
12,931,417
$
12,427,680
$
503,737
Loop 1604 Project VRF Projects Previous Project Expenses Subtotal Interfund Transfers Out VRF Debt Service Bexar & COSA Loan Repayment Required Reserve (MADS) Amount Total Appropriations
$ $ $ $ $ $ $ $ $
1,631,920 111,555,419 17,603,705 143,722,461 7,437,100 1,673,438 7,440,900 160,273,899
$ $ $ $ $ $ $ $ $
1,626,004 8,514,017 17,021,349 39,589,050 2,761,050 1,673,438 44,023,538
$ $ $ $ $ $ $ $ $
5,916 103,041,402 582,356 104,133,411 4,676,050 7,440,900 116,250,361
Appropriated Fund Balance
$
55,350,551
TOTAL APPROPRIATIONS
$
171,600,912
Cash & Investments*
$
116,616,577
*Total Appropriations Less Future Proceeds from Debt & MPO Funding
3-8
MONTHLY PROGRESS REPORT Consultant: Consultant’s Project No.: Project Name: Contract Period: Contract Amount: % Contract Amount Expended: % Complete of Work Performed:
CP&Y, Inc. BEXA1500487.00 BC06 Blanco Road Ph. II March 20, 2017 $1,530,315.38 .45% .45%
Reporting Period:
03/01/2019 – 03/31/2019
Work performed this reporting period: Project Admin / Coordination - Monthly Invoicing and Progress Report Environmental Services - Updated/finalized USFWS Consultation Letter and submitted to TxDOT Survey Services - No work this Month Geotechnical Engineering - No work this Month Utility Coordination - Coordination with SAWS on joint bid plans SUE -
No work this Month
Traffic Control Plans - Review of plans and coordination with Sub for plan updates Roadway Design - Began addressing 90% Comments - Developed and submitted Design Exception Waiver for acceleration tapers Drainage Design - Began addressing 90% Comments - Scheduled and attended CZP Admin Intake with TCEQ Traffic Signing and Pavement marking - Coordination with Sub for updates to plan set Env. Storm Water Management - No work this Month. Waiting on TxDOT comments/approval
3-9
Submittal Requirements - 90% Review Comments - Development and submittal of Design Waiver to TxDOT - Prepared revised schematic for TxDOT Division review. Bid Construction Additional Services Public Involvement – Geotech Services – Retaining Wall Design –
Current problems which may impede performance and proposed corrective action: Deliverable Submitted: 4/10/19
Jaime Aguilar, PE Project Manager Name
Signature
3-10
Date
ARMA Monthly Status Report Foster Road Phase III Date: April 4, 2019
Work Authorization No. 2 98% Complete Project: Foster Road Limits: IH-10 to FM 1346 Status of Plan set: • NTP for Final received on 1/2/2019 • Finalizing PS&E package • Coordinating with adjacent developments Previous months progress: • Finalized Environmental Permits. • Coordinated with joint bid utilities. Projected work for this month: • Submit final PS&E package. • Final submittal anticipated 4/19/2019 Outstanding Issues/Action Items: • Waiting for CPS gas joint bid plans to deliver final PS&E.
1 of 1 3-11
ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR
Project: Fischer Road Phase II – Non‐Tolled (BC01) Location Map Precinct: 1 Limits: From IH 35 to Somerset Road Scope: Reconstruct the existing two‐lane roadway to a two‐lane roadway consisting of one 12‐foot travel lane and four‐foot shoulder in each direction with drainage improvements. Status: Construction Consultant: LNV, Inc. ARMA Funding: $4,097,065 (Construction) Construction Start Date: August 2018
Project: Old FM 471/Talley Road – Non‐Tolled (BC02) Precinct: 1 Limits (Old FM 471): Culebra Road (FM 471) to Culebra Road (FM 471) Scope (Old FM 471): Reconstruct the existing roadway from an existing two‐lane rural roadway to a two‐lane roadway configuration west of Talley Road and a three‐ lane roadway configuration east of Talley Road. Limits (Talley Road): Culebra Road (FM 471) to Old Talley Road Scope (Talley Road): Expand roadway from an existing two‐lane rural roadway to various sections including a three‐lane roadway configuration south of Old FM 471 and a five‐lane roadway configuration north of Old FM 471. Status: Preparing to Bid Consultant: Dannenbaum Engr. ARMA Funding: $500,000 (ROW) $10,000,000 (Construction) Est. Bid Date: June 2019
Location Map
Updated: April 2019 3-12
ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR
Project: Talley Road Phase I – Non‐Tolled (BC03) Location Map Precinct: 1 Limits: Potranco Road (FM 1957) to Wiseman Scope: Expand from an existing two‐lane rural roadway to a four‐lane urban roadway consisting of two 12‐foot travel lanes in each direction, a median, curb, and sidewalk. Status: Preparing to Bid Consultant: CP&Y, Inc. ARMA Funding: $1,000,000 (ROW) $12,500,000 (Construction) Est. Bid Date: July 2019
Project: Watson Road Phase II – Non‐Tolled (BC04) Precinct: 1 Limits: SW Verano to 4,900 feet south Scope: Reconstruct the existing two‐lane rural roadway to two 12‐foot travel lanes with six‐foot shoulders in each direction for improved connectivity and safety. Status: Planning Consultant: TBD ARMA Funding: $873,300 (Design) $2,911,000 (Construction) Est. Bid Date: Nov. 2020
Location Map
Updated: April 2019 3-13
ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR
Project: West Military Drive – Non‐Tolled (BC05) Location Map Precinct: 1 Limits: 0.1 mile west of Pinafore St. to Loop 1604 Scope: Reconstruct the existing roadway with 12‐foot lanes, a raised median, four‐foot shoulders, curb, and full‐width sidewalks from 0.1 mile west of Pinafore St. to Westcreek Oaks Drive and mill and overlay the existing roadway from Westcreek Oaks drive to Loop 1604 Status: Design Consultant: K Friese + Associates ARMA Funding: $702,000 (Design) $2,340,000 (Construction) Est. Bid Date: November 2019
Project: Blanco Road Phase II – Non‐Tolled (BC06) Precinct: 3 Limits: West Oak Estates Drive to Borgfeld Road Scope: Expand from an existing two‐lane rural roadway to a four‐lane roadway consisting of two 12‐foot travel lanes with six‐foot shoulders in each direction, a raised median, curb and sidewalk on the northbound side. Status: Design Consultant: CP&Y, Inc. ARMA Funding: $4,401,000 (Design) $2,934,000 (Construction) Est. Bid Date: July 2019 3-14
Location Map
Updated: April 2019
ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR
Project: Evans Road Phase I – Non‐Tolled (BC07) Precinct: 3 Limits: Bulverde Road to TPC Parkway Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes with four‐foot shoulders in each direction. Status: Construction Consultant: CDS Muery ARMA Funding: $10,100,000 (Construction) Construction Start Date: October 2018
Location Map
Project: Evans Road Phase II – Non‐Tolled (BC08) Location Map Precinct: 3 Limits: TPC Parkway to Hanging Oak Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes with four‐foot shoulders in each direction. Status: Preparing to Bid Consultant: HNTB ARMA Funding: $2,200,000 (Design) $7,500,000 (Construction) Est. Bid Date: May 2019
Updated: April 2019 3-15
ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR
Project: Candlemeadow – Non‐Tolled (BC09) Location Map Precinct: 4 Limits: Binz‐Engleman to Foster Road Scope: Reconstruct the existing roadway including two twelve‐foot travel lanes, six‐ foot shoulders, curb and full width sidewalks for improved connectivity and safety. Status: Design Consultant: LNV, Inc. ARMA Funding: $1,100,000 (Design) $3,771,176 (Construction)
Est. Bid Date: January 2020
Project: Foster Road Phase III – Non‐Tolled (BC10) Precinct: 4 Limits: IH 10 to Houston Street (FM 1346) Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes with six foot shoulders in each direction. Status: Design Consultant: Pape Dawson Munoz ARMA Funding: $2,295,000 (Design) $7,650,000 (Construction) Est. Bid Date: May 2019
Location Map
Updated: April 2019 3-16
ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR
Project: Loop 1604 South – Non‐Tolled (TxDOT01) Location Map This project will be delivered in partnership with the Texas Department of Transportation.
Precinct: 1 Limits: US 281 to FM 1303 Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes and 10‐foot shoulders in each direction. Status: Construction ARMA Funding: $10,000,000 Letting Date: June 2018
Project: FM 471 – Non‐Tolled (TxDOT02) This project will be delivered in partnership with the Texas Department of Transportation.
Location Map
Precinct: 2 Limits: Old FM 471 East to SH 211 Scope: Expand from an existing three‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes in each direction, turn lanes, bike lanes, and sidewalks. Status: Currently in planning/environmental ARMA Funding: $10,500,000 Est. Letting Date: Feb. 2022 Updated: April 2019 3-17
ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR
Project: FM 1516 – Non‐Tolled (TxDOT03) Location Map This project will be delivered in partnership with the Texas Department of Transportation.
Precinct: 4 Limits: FM 78 to IH 10 Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes in each direction, turn lanes, bike lanes, and sidewalks. Status: Currently in planning/environmental ARMA Funding: $11,750,000 Est. Letting Date: Feb. 2022
Project: Loop 1604 West – Non‐Tolled (TxDOT825) Location Map This project will be delivered in partnership with the Texas Department of Transportation.
Precinct: 1 Limits: Potranco Rd (FM 1957) to US 90 Scope: Expand from an existing four‐lane divided roadway to a full expressway section with main lanes and frontage roads. Status: Currently in construction ARMA Funding: $70,000,000 (Construction) Est. Construction End: Fall 2019
Updated: April 2019 3-18
Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer John M. Agather Director Lou Miller Director Bobby Perez Director William L. Raba Director Walter Serna, Jr. Director David L. Smith Executive Director
To: From: Copies: Date:
Board of Directors David Smith, Executive Director File Wednesday, April 17, 2019
Agenda Item 4: Approval of the 2nd Quarterly Investment Report for FY 2018-19 in accordance with Section 2256.023(a) of the Texas Public Funds Investment Act. Background: Section 2256.023(a) of the Texas Public Funds Investment Act (PFIA) requires that investment reports be filed with the governing body on a quarterly basis each fiscal year. Attached is the quarterly investment report for the 2nd quarter of FY 2018-19. The weighted average yield (WAY) at the end of the quarter was 256 bps. The weighted average maturity (WAM) at the end of the quarter was 156 days. Total investment income earned over the quarter was $710,968.
Recommended Motion:
Approval of the 2nd Quarterly Investment Report for FY 2018-19 in accordance with Section 2256.023(a) of the Texas Public Funds Investment Act.
4-1
2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :
☐Yes ☐ Revenue ☐ Project N/A N/A N/A
Coordinated by: Verified by:
N/A N/A
☒ No ☐ Expense ☐ Indirect ☐ Other: _______________
Comments: There is no fiscal impact associated with this item.
4-2
Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer John M. Agather Director Lou Miller Director Bobby Perez Director William L. Raba Director
To: From: Copies: Date:
Board of Directors David Smith, Executive Director File Wednesday, April 17, 2019
Agenda Item 5: Discussion and presentation regarding a status update of the Vehicle Registration Fee Program. Background: Alamo RMA staff will present an update regarding the status of the Vehicle Registration Fee Program. Recommended Motion: There is no action required of the Board on this item.
Walter Serna, Jr. Director David L. Smith Executive Director
5-1
2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :
☐Yes ☐ Revenue ☐ Project N/A N/A N/A
Coordinated by: Verified by:
N/A N/A
☒ No ☐ Expense ☐ Indirect ☐ Other: _______________
Comments: There is no fiscal impact associated with this item.
5-2
Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer John M. Agather Director Lou Miller Director Bobby Perez Director William L. Raba Director Walter Serna, Jr. Director
To: From: Copies: Date:
Board of Directors David Smith, Executive Director File Wednesday, April 17, 2019
Agenda Item 6: Discussion regarding professional services for revenue generation. Background: Item to discuss traditional revenue source alternatives and the potential to develop new revenue streams in support of major transportation initiatives to include a discussion of professional services that may be required. Recommended Motion: Discussion and direction from the Board regarding this item.
David L. Smith Executive Director
6-1
2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :
☐Yes ☐ Revenue ☐ Project N/A N/A N/A
Coordinated by: Verified by:
N/A N/A
☒ No ☐ Expense ☐ Indirect ☐ Other: _______________
Comments: There is no fiscal impact associated with this item.
6-2
Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer John M. Agather Director Lou Miller Director Bobby Perez Director William L. Raba Director
To: From: Copies: Date:
Board of Directors David Smith, Executive Director File Wednesday, April 17, 2019
Agenda Item 7: Discussion of the Alamo RMA’s Legislative Priorities for the 86th Texas Legislative Session. Background: Alamo RMA staff and General Counsel will present an update and discuss the Alamo RMA’s Legislative priorities. Recommended Motion: There is no action required of the Board on this item.
Walter Serna, Jr. Director David L. Smith Executive Director
7-1
2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :
☐Yes ☐ Revenue ☐ Project N/A N/A N/A
Coordinated by: Verified by:
N/A N/A
☒ No ☐ Expense ☐ Indirect ☐ Other: _______________
Comments: There is no fiscal impact associated with this item.
7-2
Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer John M. Agather Director Lou Miller Director Bobby Perez Director William L. Raba Director
To: From: Copies: Date:
Board of Directors David Smith, Executive Director File Wednesday, April 17, 2019
Agenda Item 8: Citizens’ Communications. Citizens must sign the register to speak. Individuals may sign up to speak on any item on the agenda. Individuals interested in speaking must sign up to speak prior to the item being placed in consideration before the Board of Directors. Speakers are allotted no more than three (3) minutes to speak and time is not transferable between the speakers. Any comments, which do not address a specific agenda item, must be made during the Citizens’ Communications portion of the agenda, provided the individual has signed up to speak prior to this period starting.
Walter Serna, Jr. Director David L. Smith Executive Director
8-1
Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer John M. Agather Director Lou Miller Director Bobby Perez Director William L. Raba Director Walter Serna, Jr. Director David L. Smith Executive Director
To: From: Copies: Date:
Board of Directors David Smith, Executive Director File Wednesday, April 17, 2019
Agenda Item 9: Executive Session – Pursuant to Chapter 551, Subchapter D, Texas Government Code. At any time during the meeting of the Alamo RMA Board of Directors, the Board may meet in executive session pursuant to Chapter 551 of the Texas Government Code, for purposes of the following: A. Section 551.071. Consultation with Attorney - Consultation with, and advice from legal counsel concerning pending/ contemplated litigation, settlement offers and negotiations, ongoing disputes and potential disputes, legal issues associated with any item on this agenda, and other legal matters. B. Section 551.072. Deliberation Regarding Real Property - Discussion of real property purchase, exchange, lease, license, gift, donation, and/or negotiated settlement, including property to be acquired for right-of-way. C. Section 551.074. Personnel Matters - Deliberation concerning the appointment, employment, reassignment, evaluation, duties, discipline, and/or dismissal of personnel.
9-1