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ALAMO RMA Alamo Regional Mobility Authority Movlng people foster

AGENDA

ALAMO REGIONAL MOBILITY AUTHORITY REGULAR MEETING OF THE BOARD OF DIRECTORS San Antonio Chamber of Commerce Northside Business Center 1100 NW Loop 410, Suite 109 San Antonio, Texas 78213 August 15, 2018 3:00 p.m. PUBLIC COMMENT Individuals may sign up to speak on any item shown below on the agenda. Individuals interested in speaking must sign up to speak prior to the meeting being called to order. Speakers are allotted no more than three (3) minutes to speak and time is not transferable between speakers. Any comments, which do not address a specific agenda item, must be made during the Citizens' Communications portion of the agenda.

1. Call meeting to order. 2. Approval of minutes from the Board of Directors meeting on July 18, 2018.

3. Executive Director's Report. (David Smith) A. Monthly Financials B. Monthly Status Report on the Vehicle Registration Fee Program & Schedule C. Monthly Status Report on the 1604 Managed Lanes Project 4.

Discussion and appropriate action regarding approval of the Fiscal Year 2019 Operating and Capital Budgets. (Renee Green)

5.

Discussion and appropriate action regarding approval of Amendment Number 1 to an Engineering Services Agreement between the Alamo RMA and K Friese + Associates (SMWBE) for Professional Engineering Services related to the West Military Drive Project. (Renee Green)

6. Discussion and appropriate action regarding awarding a contract to the lowest and best qualified bid submitted by Capital Excavation Company to provide for the purchase of construction services for the Evans Road Phase I Project in the amount of $8,616,347.32 and authorizing the Bexar County Purchasing Agent to execute and file the appropriate award documents for record on behalf of the Alamo Regional Mobility Authority. (Renee Green) 7.

Discussion and appropriate action regarding selection of Professional Construction Inspection Service Providers for the Evans Road Phase II and Foster Road Phase Ill Projects. (Renee Green)

8. Discussion regarding the 1604 Managed Lanes Project. (Renee Green) 9. Citizens' Communications. (Citizens must sign the register to speak)

I M II II III II IV III I III II I III II II II II I II ')C

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Alamo RMA Board of Directors Agenda 10. Executive Session

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August 15, 2018

Pursuant to Chapter 551, Subchapter D, Texas Government Code.

At any time during the meeting of the Alamo RMA Board of Directors, the Board may meet in executive session pursuant to Chapter 551 of the Texas Government Code, for purposes of the following: A. Section 551.071. Consultation with Attorney Consultation with, and advice from, legal counsel concerning pending/ contemplated litigation, settlement offers and negotiations, ongoing disputes and potential disputes, legal issues associated with any item on this agenda, and other legal matters. -

i.

Legal matters regarding the former Trustee for the Alamo RMA's Senior Lien Vehicle Registration Fee Revenue Bonds, Series 2016 and Junior Lien Vehicle Registration Fee Revenue Bonds, Series 2016

B. Section 551.072. Deliberation Regarding Real Property Discussion of real property purchase, exchange, lease, license, gift, donation, and/or negotiated settlement, including property to be acquired for right-of-way. -

C. Section 551 .074. Personnel Matters Deliberations concerning the appointment, employment, reassignment, evaluation, duties, discipline, and/or dismissal of personnel. -

11. Adjournment

NOTES: Agenda item numbers are assigned for ease of reference only, and do not necessarily reflect the order of their consideration by the Alamo RMA Board of Directors.

PARTICIPATION BY TELEPHONE CONFERENCE CALL:

One or more members of the Board of Directors may participate in this meeting through a telephone conference call, as authorized by Section 370.262, Texas Transportation Code. Under that law, each part of the telephone conference call meeting that by law must be open to the public shall be audible to the public at the meeting location. During the meeting, the identification of each party shall be clearly stated prior to speaking, and the meeting shall be documented by written minutes. On conclusion of the meeting, the written minutes of the meeting will be made available to the public. ALAMO REGIONAL MOBILITY AUTHORITY ACCESSIBILITY STATEMENT FOR DISABLED PERSONS:

This meeting is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services, such as interpreters for persons who are deaf or hearing impaired, and readers of large print or Braille, are requested to contact Daisy Garza at (210) 335-7065 at least two working days prior to the meeting so that appropriate arrangements can be made. Presenters with audiovisual needs are requested to contact Daisy Garza at (210) 335-7065, at least two working days prior to the meeting. Posted at the Bexar County Courthouse, the Alamo RMA Administrative Offices (233 N. Pecos La Trinidad, Ste. 420, San Antonio, TX 78207) and at www.alamorma.org on August 10, 2018 at 5:00 p.m. FILE INFORMATION

Document Number: 25299 Date/Time: 8/10/2018 2:11:26 PM Total Pages: 2 FILED IN THE OFFICIAL PUBLIC RECORDS OF BEXAR COUNTY GERARD C. RICKHOFF BEXAR COUNTY CLERK Total Fees: $0.00

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Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer Ramiro Cavazos Director Lou Miller Director John T. Montford Director

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, August 15, 2018

Agenda Item 2: Approval of minutes from the Board of Directors meeting on July 18, 2018. Recommended Motion: Approval of the minutes from the July 18, 2018 Board of Directors Meeting.

Bobby Perez Director Walter Serna, Jr. Director David L. Smith Executive DirectorÂ

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2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☐Yes ☐ Revenue ☐ Project N/A N/A N/A

Coordinated by: Verified by:

N/A N/A

☒ No ☐ Expense ☐ Indirect ☐ Other: _______________

Comments: There is no fiscal impact associated with this item.

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BOARD MEETING MINUTES Wednesday July 18, 2018 3:00 p.m. San Antonio Chamber of Commerce Northside Business Center 1100 NW Loop 410, Suite 109 San Antonio, Texas 78213 1. Call meeting to order. M. Lynd called the meeting to order at 3:04 P.M. Members present: M. Lynd, R. Cavazos, B. Perez, J. Montford, W. Serna and L. Miller. Members absent: D. Starr. 2. Approval of minutes from the Board of Directors meeting on May 16, 2018. B. Perez moved for approval of the Meeting Minutes, J. Montford seconded the motion. The minutes were approved without objection. 3. Executive Director’s Report. D. Smith presented. A. Monthly Financials 

Monthly financial statements are attached for May and June 2018 including the following: 1. 2. 3. 4.

Balance Sheet Statement of Revenues, Expenses, and Changes in Net Assets Schedule of Budgetary Compliance and Changes to Net Assets Fund Balance Sheet

B. Monthly Status Report on the Vehicle Registration Fee Program & Schedule VRF Program and Schedule update: 

Fischer Road Phase II (BC01) Construction 1. 2. 3. 4.

Staff coordinated insurance and bond information with the Contractor Pre-Construction Meeting held June 19, 2018 Contractor continuing to transmit for review the required submittals Groundbreaking Event scheduled for July 27, 2018

Old FM 471/Talley Road (BC02) Design 1. Bexar County Public Works continuing to coordinate with Developers for Rightof-Way (ROW) dedications to improve drainage conditions 2. Utility relocations will begin once dedications are complete 3. Revised 100 Percent Plans and Specifications received on May 30, 2018 4. Anticipated Fall 2018 Advertisement for Construction

Talley Road Phase I (BC03) Design 1. Bexar County Public Works continued the required ROW acquisition, as of June 15, 2018 Bexar County is in possession of 32 of the 34 parcels

Alamo RMA Board of Directors Meeting Minutes for July 18, 2018

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2. Condemnation proceedings are necessary for the two remaining parcels 3. CPS Energy has continued relocating existing power poles to the new ROW from Potranco Road to Medio Drive 4. CPS Energy preparing for next phase of pole relocation from Medio Drive to Wiseman 5. Bexar County Public Works performed minor clearing for the pole relocations 6. Ongoing coordination with Charter to relocate aerial telecommunications lines to the new CPS Energy poles 

West Military Drive (BC05) Design K Friese + Associates performed the following work: 1. Consultant prepared a revised draft contract amendment scope for additional roundabouts at Saxon Hill Drive and Kingsbridge 2. Consultant submitted a draft level of effort for the additional roundabouts 3. Staff continuing to negotiate the level of effort for the contract amendment 4. Anticipated August 2018 for Board approval of Amendment

Blanco Road Phase II (BC06) (MPO Funded) Design CP&Y performed the following work: 1. Continued the analysis for the Geotechnical Retaining Wall Report 2. Continued coordination with affected utilities including SAWS, CPS Energy, and CPS Gas 3. Continued addressing comments related to the Environmental Reports 4. Staff continued coordinating with TxDOT regarding Local Government requirements 5. 90 percent plans submitted on May 23, 2018 6. RS&H reviewed the 90 percent plans and submitted comments on July 9, 2018

Evans Road Phase I (BC07) Bidding 1. Staff completed negotiations with Foster CM for Construction Inspection Services (Board authorized at August 2017 Meeting) 2. Staff prepared the Inspection Services Agreement for Board Approval (Agenda Item 6) 3. Project advertised for construction on Friday, June 1, 2018 4. Pre-Bid Meeting held Wednesday, June 13, 2018 5. Bids due Friday, July 13, 2018 6. Eight bids received

Evans Road Phase II (BC08) Design HNTB performed the following work under GEC Work Authorization Number 3: 1. 2. 3. 4. 5.

Continued addressing 90 percent plan review comments Continued preparation of the Water Pollution Abatement Plan Continued coordination with affected utilities Finalized the environmental documents including the Geologic Assessment Performed survey of the temporary construction easement area and new SAWS driveways 6. Coordinated with property owner for temporary construction easement 7. Pending receipt of joint-bid utility plans (SAWS & CPS Gas) to proceed to 100 percent plans 8. Anticipated Fall 2018 Advertisement for Construction 

Candlemeadow (BC09) Design 1. Staff completed negotiations with LNV for the Engineering Services Agreement (Board authorized at January 2018 Meeting)

Alamo RMA Board of Directors Meeting Minutes for July 18, 2018

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2. Staff prepared the Engineering Services Agreement for Board Approval (Agenda Item 5) 

Foster Road Phase III (BC10) Design PDM performed the following work under GEC Work Authorization Number 2: 1. Staff continued coordination with Developers for ROW dedications, as of July 13, 2018 5 of 7 parcels have been dedicated to Bexar County 2. Continued coordination with affected utilities 3. 90 Percent plans submitted on June 8, 2018 4. Pending receipt of joint-bid utility plans (SAWS and CPS Gas) to proceed to 100 percent plans 5. Anticipated Fall 2018 Advertisement for Construction

C. Monthly Status Report on the 1604 Managed Lanes Project 

Work Authorization No. 5: Environmental Assessment (EA): 1. Staff continued coordination with TxDOT for the Financial Assistance Agreement which will outline the terms for receipt of the Federal Funds for the project

The report was accepted by the Board of Directors as presented. 4. Approval of the 3rd Quarterly Investment Report for FY 2017-18 in accordance with Section 2256.023(a) of the Texas Public Funds Investment Act. J. Bownds presented. Section 2256.023(a) of the Texas Public Funds Investment Act (PFIA) requires that investment reports be filed with the governing body on a quarterly basis each fiscal year. Attached is the quarterly investment report for the 3rd quarter of FY 2017-18. The weighted average yield (WAY) at the end of the quarter was 188.2 bps. The weighted average maturity (WAM) at the end of the quarter was 163 days. Total investment income earned over the quarter was $466,600. This included $85,227 in earned income on the two sweep accounts that the Alamo RMA utilizes and $381,373 on investment securities that the Alamo RMA holds. A motion was presented by W. Serna for approval of the 3rd Quarterly Investment Report for FY 2017-18 in accordance with Section 2256.023(a) of the Texas Public Funds Investment Act, seconded by J. Montford which motion was voted on as follows: M. Lynd, R. Cavazos, J. Montford, B. Perez, L. Miller, and W. Serna voting “Aye”. The motion was approved. 5. Discussion and appropriate action regarding approval of an Engineering Services Agreement between the Alamo RMA and LNV, Inc. (SMWBE) for Professional Engineering Services related to the Candlemeadow Project. R. Green presented. On November 7, 2017 the Alamo Regional Mobility Authority issued a Request for Qualifications for Professional Engineering Services for the Candlemeadow Project. Statements of Qualifications were due December 15, 2018. On January 25, 2018 the Board of Directors directed staff to negotiate with LNV, Inc. (SMWBE) to provide the requested services. The scope of work includes the preparation of Plans, Specifications, Estimate, Bidding Documents, and the performance of Construction Phase Services related to the Candlemeadow Project. A motion was presented by R. Cavazos for Approval of an Engineering Services Agreement between the Alamo RMA and LNV, Inc. for Professional Engineering Services related to the Candlemeadow Project for a Not-to-Exceed amount of $714,518, seconded by L. Miller which motion was voted on as follows: M. Lynd, R. Cavazos, J. Montford, L. Miller, W. Serna and B. Perez voting “Aye”. The motion was approved. 6. Discussion and appropriate action regarding approval of an Inspection Services Agreement between the Alamo RMA and Foster CM Group (SMWBE) for Professional Construction Inspection Services related to the Evans Road Phase I Project. R. Green presented. Alamo RMA Board of Directors Meeting Minutes for July 18, 2018

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On May 19, 2017 the Alamo Regional Mobility Authority issued a Request for Qualifications for Professional Engineering Services for the Evans Road Phase I Project. Statements of Qualifications were due June 23, 2017. On August 24, 2017 the Board of Directors directed staff to negotiate with Foster CM Group (SMWBE) to provide the requested services. The scope of work includes the performance of Professional Construction Inspection Services for the Evans Road Phase I Project. A motion was presented by L. Miller for approval of Inspection Services Agreement between the Alamo RMA and Foster CM Group for Professional Construction Inspection Services related to the Evans Road Phase I Project for a Not-to-Exceed amount of $978,352, seconded by B. Perez which motion was voted on as follows: M. Lynd, R. Cavazos, B. Perez, L. Miller, J. Montford and W. Serna voting “Aye”. The motion was approved. 7. Discussion and appropriate action regarding approval of an Interlocal Agreement between the Alamo RMA and the San Antonio Water System (SAWS) for the Fischer Road Phase II joint-bid utility relocations. R. Green presented. On May 16, 2018 the Board of Directors awarded the Fischer Road Phase II construction contract to Dean Word Company, Ltd. in the amount of $3,406,682. The total amount bid includes $246,104 for construction of SAWS joint-bid water utility relocations. On July 10, 2018 the SAWS Board of Trustees approved a Resolution authorizing the Interlocal Agreement between the Alamo RMA and SAWS governing the terms and providing the funding for the joint-bid items of work. SAWS will provide the Alamo RMA with the bid amount of $246,104 plus a fifteen percent contingency amount of $36,915 for total SAWS contribution of $283,019. A motion was presented by L. Miller for approval of an Interlocal Agreement between the Alamo RMA and the San Antonio Water System for the Fischer Road Phase II joint-bid utility relocations, seconded by B. Perez which motion was voted on as follows: M. Lynd, R. Cavazos, B. Perez, L. Miller, J. Montford, voting “Aye” and W. Serna abstained. The motion was approved. 8. Discussion and appropriate action regarding approval of a Resolution to pursue condemnation of a 0.132 acre Right-of-Way acquisition, utilizing the professional services of Ross Molina Oliveros, P.C. (condemnation attorney) under the same terms and conditions as Bexar County for the Talley Road Phase I Project. R. Green presented. On October 27, 2017 the Alamo Regional Mobility Authority Board of Directors approved the purchase of Right-of-Way in a total amount not-to-exceed $750,000 for approximately 35 parcels for the Talley Road Phase I Project (the Project). This item would authorize the use of the power of eminent domain and approve a Resolution declaring the public use and necessity for the acquisition in Fee Simple of a 0.132 acre tract of land being out of Lots 5 and 6, Block 7 of Hilltop Acres, Unit Two, recorded in Volume 4400, Pages 66-67 of the Deed and Plat Records of Bexar County, Texas, conveyed to Gloria A. Sanchez, described by instrument recorded in Volume 9047, Pages 531-532 of the Official Public Records of Bexar County, Texas and being more particularly described by metes and bounds in Exhibit “A” attached hereto and incorporated herein. The Project will reconstruct Talley Road from the existing two lane rural roadway to a four lane urban section with a center turn lane and required drainage improvements from Potranco Road to Wiseman Boulevard. The reconstruction of Talley Road will add additional capacity to relieve traffic congestion and accommodate current and projected traffic volumes to resolve threats to the health and safety of the public. This item would also authorize the use of the professional services of Ross Molina Oliveros, P.C. as the condemnation attorney under the same terms and conditions as Bexar County for the Project. Alamo RMA Board of Directors Meeting Minutes for July 18, 2018

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A motion was presented by B. Perez for approval of a Resolution to pursue condemnation of a 0.132 acre Right-of-Way acquisition, utilizing the professional services of Ross Molina Oliveros, P.C. under the same terms and conditions as Bexar County for the Talley Road Phase I Project, seconded by R. Cavazos which motion was voted on as follows: M. Lynd, R. Cavazos, B. Perez, L. Miller, J. Montford and W. Serna voting “Aye”. The motion was approved. M. Lynd requested to suspend the regular order of business to go into Executive Session. 12. Executive Session - Pursuant to Chapter 551, Subchapter D, Texas Government Code. The Alamo RMA Board of Directors met in Executive Session at 3:38 P.M. pursuant to Chapter 551 of the Texas Government Code. A.

Section 551.071. Consultation with Attorney - Consultation with, and advice from legal counsel concerning pending/ contemplated litigation, settlement offers and negotiations, ongoing disputes and potential disputes, legal issues associated with any item on this agenda, and other legal matters. i.

Legal matters regarding the 1604 Managed Lanes Project.

B.

Section 551.072. Deliberation Regarding Real Property - Discussion of real property purchase, exchange, lease, license, gift, donation, and/or negotiated settlement, including property to be acquired for right-of-way.

C.

Section 551.074. Personnel Matters - Deliberation concerning the appointment, employment, reassignment, evaluation, duties, discipline, and/or dismissal of personnel.

Board of Directors reconvened to Open Session at 3:49 P.M. and no action was taken. 9. Discussion regarding an upcoming Public Involvement and Marketing Services Request for Qualifications. M. Ramos presented. On May 16, 2018 the Board of Directors directed staff to prepare a Request for Qualifications for Public Involvement and Marketing Services. Staff presented the proposed Scope of Services to be included in the Request for Qualifications. A motion was presented by W. Serna for approval of Request for Qualifications for Public Involvement and Marketing Services, seconded by L. Miller which motion was voted on as follows: M. Lynd, R. Cavazos, B. Perez, L. Miller, J. Montford and W. Serna voting “Aye”. The motion was approved. 10. Discussion regarding the July 27, 2018 Groundbreaking Event for Fischer Road Phase II . M. Ramos presented. Staff presented information regarding the July 27, 2018 Fischer Road Phase II Groundbreaking Event. There was no action required of the Board on this item. 11. Citizens’ Communications. (Citizens must sign the register to speak). There were no citizens who signed up to speak 13. Adjournment. There being no further action for the Board, Michael Lynd, Jr. adjourned the meeting at 3:49 p.m.

Alamo RMA Board of Directors Meeting Minutes for July 18, 2018

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APPROVED:

_________________________________________________________________ MICHAEL LYND, JR., CHAIRMAN DATE ADOPTED: August 15, 2018 I hereby certify that the above foregoing pages constitute the full, true, and correct minutes of all the proceedings and official records of the Alamo Regional Mobility Authority at its meeting on July 18, 2018.

ATTEST: ________________________________________ DAVID STARR, TREASURER/SECRETARY

Alamo RMA Board of Directors Meeting Minutes for July 18, 2018

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Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer Ramiro Cavazos Director Lou Miller Director John T. Montford Director Bobby Perez Director Walter Serna, Jr. Director David L. Smith Executive Director 

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, August 15, 2018

Agenda Item 3: Executive Director’s Report. Background: The Executive Director’s Report for this month will cover the following topics: A. Monthly Financials B. Monthly Status Report on the Vehicle Registration Fee Program & Schedule C. Monthly Status Report on the 1604 Managed Lanes Project This information is included in your packets for your review. Recommended Motion: There is no action required of the Board on this item.

 

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2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☐Yes ☐ Revenue ☐ Project N/A N/A N/A

Coordinated by: Verified by:

N/A N/A

☒ No ☐ Expense ☐ Indirect ☐ Other: _______________

Comments: There is no fiscal impact associated with this item.

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Executive Director’s Report A. Monthly Financials 

Monthly financial statements are attached for July 2018 including the following: 1. 2. 3. 4.

Balance Sheet Statement of Revenues, Expenses, and Changes in Net Assets Schedule of Budgetary Compliance and Changes to Net Assets Fund Balance Sheet

B. Monthly Status Report on the Vehicle Registration Fee Program & Schedule VRF Program and Schedule update: 

Fischer Road Phase II (BC01) Construction 1. Groundbreaking Event held July 27, 2018 2. Contractor continuing to transmit for review the required submittals prior to Notice to Proceed 3. Traffic Signal Layout for the Fischer Road/Somerset Road intersection being revised due to utility information provided by SAWS

Old FM 471/Talley Road (BC02) Design 1. Bexar County Public Works continuing to coordinate with Developers for Rightof-Way (ROW) dedications to improve drainage conditions 2. 1 of 2 partial release of liens received 3. Utility relocations will begin once dedications are complete 4. Revised 100 Percent Plans and Specifications received on May 30, 2018 5. Anticipated Fall 2018 Advertisement for Construction

Talley Road Phase I (BC03) Design 1. Bexar County Public Works continued the required ROW acquisition, as of August 10, 2018 Bexar County is in possession of 32 of the 34 parcels 2. Condemnation proceedings are necessary for the two remaining parcels 3. CPS Energy preparing for next phase of pole relocation from Medio Drive to Wiseman

West Military Drive (BC05) Design K Friese + Associates performed the following work: 1. Staff completed negotiating the scope and level of effort for the contract amendment to add additional roundabouts at Saxon Hill drive and Kingsbridge 2. Staff prepared the First Amendment to the Engineering Services Agreement for Board Approval (Agenda Item 5)

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2 

Blanco Road Phase II (BC06) (MPO Funded) Design CP&Y performed the following work: 1. Continued coordination with affected utilities including SAWS, CPS Energy, and CPS Gas 2. Staff continued coordinating with TxDOT regarding Local Government requirements (Public Hearing) 3. Design 90 percent complete

Evans Road Phase I (BC07) Bidding 1. Bids were opened on Friday July 13, 2018. 8 bids were submitted with Capital Excavation the apparent low bidder (Agenda Item 6)

Evans Road Phase II (BC08) Design HNTB performed the following work under GEC Work Authorization Number 3: Continued addressing 90 percent plan review comments Submitted the Water Pollution Abatement Plan to TCEQ Continued coordination with affected utilities Continued preparing the documents for the Temporary Construction Easement Pending receipt of joint-bid utility plans (SAWS & CPS Gas) to proceed to 100 percent plans 6. Anticipated Fall 2018 Advertisement for Construction

1. 2. 3. 4. 5.

Candlemeadow (BC09) Design 1. Project Kickoff Meeting with LNV, Inc. scheduled for August 21, 2018

Foster Road Phase III (BC10) Design PDM performed the following work under GEC Work Authorization Number 2: 1. Staff continued coordination with Developers for ROW dedications, as of August 10, 2018 6 of 7 parcels have been dedicated to Bexar County 2. Continued coordination with affected utilities 3. Pending receipt of joint-bid utility plans (SAWS and CPS Gas) to proceed to 100 percent plans 4. Design 90 Percent Complete 5. Anticipated Fall 2018 Advertisement for Construction

C. Monthly Status Report on the 1604 Managed Lanes Project 

Work Authorization No. 5: Environmental Assessment (EA): 1. On August 3, 2018 the Alamo Area Metropolitan Planning Organization Technical Advisory Committee took action approving a Resolution in Support of Loop 1604 from SH 16 to IH 35 North as a Non-Toll Project

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ALAMO REGIONAL MOBILITY AUTHORITY BALANCE SHEET As of July 31, 2018 (unaudited)

Assets Current Assets Cash & Cash Equivalents Investments Interest Receivable Accounts Receivable Prepaid Asset-Bond Insurance Construction in Progress Total Assets Liabilities Accounts Payable Accrued Payroll Accrued Liabilities Loans Payable Long Term Debt Premium/Discount Payable TxDOT FAA 1 TxDOT FAA 2 TxDOT FAA 3 TxDOT FAA 5 Accrued Interest Payable Deferred Revenue TxDOT ARMA Grant2

June 30, 2018

Change

July 31, 2018

$

11,984,329 $ 94,372,151 166,102 1,426,350 223,052 19,877,533

5,501,638 $ (3,936,701) (2,310) (665) 138,144

17,485,967 90,435,450 163,792 1,426,350 222,387 20,015,677

$

128,049,517 $

1,700,106 $

129,749,623

$ $

- $ 33,980 $ 47,392 110,825,000 18,717,362 913,890 4,542,185 128,714 12,390,000 226,431

-

$ $ -

(124,135) 460,175

33,980 47,392 110,825,000 18,593,227 913,890 4,542,185 128,714 12,390,000 686,606

1,763,023

-

1,763,023

149,587,977

336,040

149,924,017

1,500,991

855

1,501,846

Unrestricted

(23,039,453)

1,363,211

(21,676,242)

Total Net Position

(21,538,462)

1,364,066

(20,174,396)

128,049,517 $

1,700,106 $

129,749,623

Total Liabilities Net Position Investment in Capital Assets, Net of Related Debt

Total Liabilities and Net Position

$

*decimals not shown on above amounts

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Alamo Regional Mobility Authority San Antonio, Texas Statement of Revenues, Expenses, and Changes in Net Assets As of July 31, 2018

(unaudited) Operating Revenues Refund prior year expense

$ Total operating revenues

-

Operating Expenses Payroll and payroll related expenses

280,564

Travel and conferences

2,743

Professional services

32,025

Banking Fees

20,928

Legal services

21,259 80

Printing Memberships & accreditations

4,588

Copier rental & expense

2,141

RMA sponsored events

141

Liability insurance

2,040

Telephone and internet service

520 Total operating expenses

367,029

Operating gain/(loss)

(367,029)

Nonoperating Revenues (Expenses) Vehicle registration revenues

13,279,520

Miscellaneous revenue

150

Interlocal agreement revenue

283,020

Interest income

1,366,308

Amortization of bond insurance

(6,650)

Interest expense

(3,375,429)

Conveyance of asset to other entity

(10,000,000) Total nonoperating revenues (expenses)

1,546,919

Increase in net assets before capital contributions

1,179,890

Capital contributions

-

Change in net assets

1,179,890

Net assets at beginning of year

(21,354,286)

Net assets at end of July 2018

$

*decimals not shown on above amounts

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(20,174,396)


ALAMO REGIONAL MOBILITY AUTHORITY Schedule of Budgetary Compliance and Change to Net Assets As of July 31, 2018

(unaudited) Revised Budget Operating Revenue Refunds Total Operating Revenue Operating Expense Salary regular Social security Medicare Life insurance Health insurance Unemployment insurance Workers compensation Retirement

$

July Actuals

-

$

July Budget

-

$

Variance

-

$

YTD Actual

-

Subtotal

252,138 14,559 4,107 478 26,929 353 900 33,307 332,771

21,777 1,297 303 44 2,278 28 122 2,964 28,813

21,012 1,213 342 40 2,244 29 75 2,776 27,731

(765) (84) 39 (4) (34) 1 (47) (188) (1,082)

Discretionary -training/cert/dev-regist Discretionary - mileage & parking Discr-lodging Discr-Meals Discretionary - transportation Subtotal

10,500 1,500 1,000 13,000

-

875 125 83 1,083

Subtotal

35,000 50,000 6,000 6,800 30,000 2,000 4,500 100 1,000 2,570 500 500 3,000 1,500 900 144,370

2,106 213 27 52 2,398

Subtotal

2,000 500 2,500 1,000 6,000

Total Operating Expense

496,141

Auditing services Professional services Contracted services Banking fees Legal services Printing and binding Membership fees Accreditation & certification Marketing and advertisement Copier rental & expense RMA sponsored events Indemnification expense Liability insurance Telephone and internet service Arbitrage Rebate Tax

Office supplies Postage Computer supplies Minor equipment & machinery

Nonoperating Revenues (Expenses) Vehicle registration revenues Miscellaneous Income Interest income Interlocal Agreement Revenue Amortization of bond insurance Interest expense Conveyance of asset to other entity otal nonoperating revenues (Expenses)

16,200,000 750,000 283,020 (8,125) (5,595,900) (10,000,000) $ 1,628,995

Increase in net assets Annual Capitalization of Direct Labor Total Increase in net assets Net assets at beginning of month Net assets at end of July 2018

-

$

YTD Variance

-

$

-

213,594 12,300 2,971 424 21,031 290 1,156 28,798 280,564

210,120 12,130 3,420 400 22,440 290 750 27,760 277,310

(3,474) (170) 449 (24) 1,409 (406) (1,038) (3,255)

875 125 83 1,083

1,120 858 119 646 2,743

8,750 1,250 830 10,830

7,630 1,250 (858) (119) 184 8,087

4,167 500 567 2,500 167 375 8 83 213 42 42 250 125 9,039

4,167 500 567 394 167 375 8 83 15 42 250 73 6,641

32,025 20,928 21,259 80 4,548 40 2,141 141 2,040 520 83,722

35,000 41,670 5,000 5,670 25,000 1,670 3,750 80 830 2,140 420 420 2,500 1,250 125,400

2,975 41,670 5,000 (15,258) 3,741 1,590 (798) 40 830 (1) 279 420 460 730 41,678

-

167 42 208 83 500

167 42 208 83 500

-

1,670 420 2,080 830 5,000

1,670 420 2,080 830 5,000

31,211

38,353

7,142

367,029

418,540

51,510

1,272,570 176,392 283,020 (665) (336,040) 1,395,277 $

$1,385,356 62,500 283,020 (677) (466,325) 1,263,874 $

(112,786) 113,892 12 130,285 131,403 $

1,364,066 1,364,066 $

$

YTD Budget

(21,538,462) (20,174,396)

*decimals not shown on above amounts

3-7

13,279,520 13,150,666 150 1,366,308 625,000 283,020 283,020 (6,650) (6,770) (3,375,429) (4,663,250) (10,000,000) (10,000,000) 1,546,919 $ (611,334) $

128,854 150 741,308 120 1,287,821 2,158,253


Bexar County, Texas Alamo Regional Mobility Authority As of July 31, 2018 New Budget

Expenses To Date

Balance

Revenue Vehicle Registration Fees Bexar County Loans City of SA Loan TxDOT Loan FAA 5 TxDOT AG2 Grant Interest Income Proceeds from Debt Future Proceeds from Debt Intergovernmental Revenue MPO Funding Subtotal Interfund Transfers In Total Revenues

$ $ $ $ $ $ $ $ $ $ $ $ $

71,173,213 750,000 500,000 12,390,000 18,000,000 2,495,013 136,375,110 43,248,335 283,020 11,736,000 296,950,690 296,950,690

$ $ $ $ $ $ $ $ $ $ $ $ $

18,467,546 747,030 500,000 12,390,000 16,236,978 85,703,383 134,044,938 134,044,938

$ $ $ $ $ $ $ $ $ $ $ $ $

52,705,666 2,970 1,763,022 2,495,013 50,671,727 43,248,335 283,020 11,736,000 162,905,753 162,905,753

Appropriations Capital Projects U.S. 281 Improvement Project (North) Loop 1604 EA Loop 1604 Project VRF Projects Previous Project Expenses Subtotal Interfund Transfers Out VRF Debt Service Bexar & COSA Loan Repayment Required Reserve (MADS) Amount Total Appropriations

$ $ $ $ $ $ $ $ $ $ $

4,245,442 12,931,417 1,589,662 121,158,226 13,357,784 153,282,531 7,440,900 1,673,438 7,440,900 169,837,769

$ $ $ $ $ $ $ $ $ $ $

4,245,442 12,426,619 1,624,579 16,166,204 12,775,428 47,238,272 7,440,900 1,673,438 56,352,610

$ $ $ $ $ $ $ $ $ $ $

504,798 (34,917) 104,992,022 582,356 106,044,259 7,440,900 113,485,159

Appropriated Fund Balance

$

49,420,594

TOTAL APPROPRIATIONS

$

162,905,753

Cash & Investments*

$

107,921,418

*Total Appropriations Less Future Proceeds from Debt & MPO Funding

3-8


MONTHLY PROGRESS REPORT Consultant: Consultant’s Project No.: Project Name: Contract Period: Contract Amount: % Contract Amount Expended: % Complete of Work Performed:

CP&Y, Inc. BEXA1500487.00 BC06 Blanco Road Ph. II March 20, 2017 $1,530,315.38 .45% .45%

Reporting Period:

7/01/2018 – 7/31/2018

Work performed this reporting period: Project Admin / Coordination - Monthly Invoicing and Progress Report Environmental Services - No work this Month Survey Services - No work this Month Geotechnical Engineering - No work this Month Utility Coordination - Coordination with Subs SUE -

No work this Month

Traffic Control Plans - Coordination with Subs Roadway Design - Update of Roadway plans Drainage Design - Update of Drainage plans Traffic Signing and Pavement marking - Coordination with Subs Env. Storm Water Management - No work this Month. Waiting on TxDOT comments/approval Submittal Requirements

3-9


-

Awaiting 90% Review Comments

Bid Construction Additional Services Public Involvement Geotech Services – Exercised Optional additional services Retaining Wall Design – Exercised Optional additional services

Current problems which may impede performance and proposed corrective action: Deliverable Submitted: 08/08/18

Jaime Aguilar, PE Project Manager Name

Signature

3-10

Date


ARMA Mothly Status Report Foster Road Phase III Date: August 4, 2018

Work Authorization No. 2 90% Complete Project: Foster Road Limits: IH-10 to FM 1346 Status of Plan set: • Submitted 90% design on 6/8/18 Previous months progress: • Design Status Meeting held 7/3/18 • Utility Coordination Meeting held on 7/20/18 o Shared Design Files with CPS and SAWS • Waiting for Final NTP. • Plan development continues. o Scour analysis of crossing B bridge. Projected work for this month: • Proceed final design. • Finalize hydraulics for bridge design – including scour. • Finalize bridge layout. • Submit Final Geotechnical report for bridge. • Finalize traffic signal design at Houston Street • Continue coordination with developments Outstanding Issues/Action Items: • None

1 of 1 3-11


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: Fischer Road Phase II – Non‐Tolled (BC01) Location Map Precinct: 1 Limits: From IH 35 to Somerset Road Scope: Reconstruct the existing two‐lane roadway to a two‐lane roadway consisting of one 12‐foot travel lane and four‐foot shoulder in each direction with drainage improvements. Status: Construction Consultant: LNV, Inc. ARMA Funding: $4,097,065 (Construction) Letting Date: May 2018

Project: Old FM 471/Talley Road – Non‐Tolled (BC02) Precinct: 1 Limits (Old FM 471): Culebra Road (FM 471) to Culebra Road (FM 471) Scope (Old FM 471): Reconstruct the existing roadway from an existing two‐lane rural roadway to a two‐lane roadway configuration west of Talley Road and a three‐ lane roadway configuration east of Talley Road. Limits (Talley Road): Culebra Road (FM 471) to Old Talley Road Scope (Talley Road): Expand roadway from an existing two‐lane rural roadway to various sections including a three‐lane roadway configuration south of Old FM 471 and a five‐lane roadway configuration north of Old FM 471. Status: Design (Bexar Co. funded) Consultant: Dannenbaum Engr. ARMA Funding: $500,000 (ROW) $10,000,000 (Construction) Est. Letting Date: Apr. 2019

Location Map

Updated: July 2018 3-12


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: Talley Road Phase I – Non‐Tolled (BC03) Location Map Precinct: 1 Limits: Potranco Road (FM 1957) to Wiseman Scope: Expand from an existing two‐lane rural roadway to a four‐lane urban roadway consisting of two 12‐foot travel lanes in each direction, a median, curb, and sidewalk. Status: Design (Bexar Co. funded) Consultant: CP&Y, Inc. ARMA Funding: $1,000,000 (ROW) $12,500,000 (Construction) Est. Letting Date: December 2018

Project: Watson Road Phase II – Non‐Tolled (BC04) Precinct: 1 Limits: SW Verano to 4,900 feet south Scope: Reconstruct the existing two‐lane rural roadway to two 12‐foot travel lanes with six‐foot shoulders in each direction for improved connectivity and safety. Status: Planning Consultant: TBD ARMA Funding: $873,300 (Design) $2,911,000 (Construction) Est. Letting Date: July 2020

Location Map

Updated: July 2018 3-13


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: West Military Drive – Non‐Tolled (BC05) Location Map Precinct: 1 Limits: 0.1 mile west of Pinafore St. to Loop 1604 Scope: Reconstruct the existing roadway with 12‐foot lanes, a raised median, four‐foot shoulders, curb, and full‐width sidewalks from 0.1 mile west of Pinafore St. to Westcreek Oaks Drive and mill and overlay the existing roadway from Westcreek Oaks drive to Loop 1604 Status: Design Consultant: K Friese + Associates ARMA Funding: $702,000 (Design) $2,340,000 (Construction) Est. Letting Date: March 2019

Project: Blanco Road Phase II – Non‐Tolled (BC06) Precinct: 3 Limits: West Oak Estates Drive to Borgfeld Road Scope: Expand from an existing two‐lane rural roadway to a four‐lane roadway consisting of two 12‐foot travel lanes with six‐foot shoulders in each direction, a raised median, curb and sidewalk on the northbound side. Status: Design Consultant: CP&Y, Inc. ARMA Funding: $4,401,000 (Design) $2,934,000 (Construction) Est. Letting Date: November 2018 3-14

Location Map

Updated: July 2018


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: Evans Road Phase I – Non‐Tolled (BC07) Precinct: 3 Limits: Bulverde Road to TPC Parkway Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes with four‐foot shoulders in each direction. Status: Construction Consultant: CDS Muery ARMA Funding: $10,100,000 (Construction) Letting Date: August 2018

Location Map

Project: Evans Road Phase II – Non‐Tolled (BC08) Location Map Precinct: 3 Limits: TPC Parkway to Hanging Oak Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes with four‐foot shoulders in each direction. Status: Design Consultant: HNTB ARMA Funding: $2,200,000 (Design) $7,500,000 (Construction) Est. Letting Date: Dec. 2018

Updated: July 2018 3-15


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: Candlemeadow – Non‐Tolled (BC09) Location Map Precinct: 4 Limits: Binz‐Engleman to Foster Road Scope: Reconstruct the existing roadway including two twelve‐foot travel lanes, six‐ foot shoulders, curb and full width sidewalks for improved connectivity and safety. Status: Design Consultant: LNV, Inc. ARMA Funding: $1,100,000 (Design) $3,771,176 (Construction)

Est. Letting Date: October 2019

Project: Foster Road Phase III – Non‐Tolled (BC10) Precinct: 4 Limits: IH 10 to Houston Street (FM 1346) Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes with six foot shoulders in each direction. Status: Design Consultant: Pape Dawson Munoz ARMA Funding: $2,295,000 (Design) $7,650,000 (Construction) Est. Letting Date: February 2019

Location Map

Updated: July 2018 3-16


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: Loop 1604 South – Non‐Tolled (TxDOT01) Location Map This project will be delivered in partnership with the Texas Department of Transportation.

Precinct: 1 Limits: US 281 to FM 1303 Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes and 10‐foot shoulders in each direction. Status: Construction ARMA Funding: $10,000,000 Letting Date: June 2018

Project: FM 471 – Non‐Tolled (TxDOT02) This project will be delivered in partnership with the Texas Department of Transportation.

Location Map

Precinct: 2 Limits: Old FM 471 East to SH 211 Scope: Expand from an existing three‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes in each direction, turn lanes, bike lanes, and sidewalks. Status: Currently in planning/environmental ARMA Funding: $10,500,000 Est. Letting Date: Feb. 2022 Updated: July 2018 3-17


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: FM 1516 – Non‐Tolled (TxDOT03) Location Map This project will be delivered in partnership with the Texas Department of Transportation.

Precinct: 4 Limits: FM 78 to IH 10 Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes in each direction, turn lanes, bike lanes, and sidewalks. Status: Currently in planning/environmental ARMA Funding: $11,750,000 Est. Letting Date: Feb. 2022

Project: Loop 1604 West – Non‐Tolled (TxDOT825) Location Map This project will be delivered in partnership with the Texas Department of Transportation.

Precinct: 1 Limits: Potranco Rd (FM 1957) to US 90 Scope: Expand from an existing four‐lane divided roadway to a full expressway section with main lanes and frontage roads. Status: Currently in construction ARMA Funding: $70,000,000 (Construction) Est. Construction End: Fall 2019

Updated: July 2018 3-18


Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer Ramiro Cavazos Director Lou Miller Director John T. Montford Director Bobby Perez Director

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, August 15, 2018

Agenda Item 4: Discussion and appropriate action regarding approval of the Fiscal Year 2019 Operating and Capital Budgets. Background: Staff will present the Fiscal Year 2019 Operating and Capital Budgets. Recommended Motion: Approval regarding the Fiscal Year 2019 Operating and Capital Budgets.

Walter Serna, Jr. Director David L. Smith Executive Director

 

4-1


2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☐Yes ☐ Revenue ☐ Project N/A N/A N/A

Coordinated by: Verified by:

Chris Trevino John Bownds

☒ No ☐ Expense ☐ Indirect ☐ Other: _______________

Comments: There is no fiscal impact associated with this item.

4-2


Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer Ramiro Cavazos Director Lou Miller Director John T. Montford Director Bobby Perez Director Walter Serna, Jr. Director David L. Smith Executive Director 

 

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, August 15, 2018

Agenda Item 5: Discussion and appropriate action regarding approval of Amendment Number 1 to an Engineering Services Agreement between the Alamo RMA and K Friese + Associates (SMWBE) for Professional Engineering Services related to the West Military Drive Project. Background: On October 26, 2017 the Alamo RMA Board of Directors approved an Engineering Services Agreement for Professional Engineering Services related to the West Military Drive Project (the Project). During preliminary design it was determined that two intersections within the limits of the Project, Saxon Hill Drive and Kingsbridge, would benefit from reconstructing the existing four-way stop configurations to roundabouts. The roundabouts would improve operation of the intersections and create a safer environment for pedestrians in the area. Reconfiguration of the intersections was not included in the scope of services in the original Engineering Services Agreement. This amendment will add the design and construction phase services necessary for the roundabouts. This amendment will increase the amount payable for services under the Engineering Services Agreement by $176,297 for a total Not-to-Exceed amount of $809,328. Recommended Motion: Approval of Amendment Number 1 to an Engineering Services Agreement between the Alamo RMA and K Friese + Associations for Professional Engineering Services related to the West Military Drive Project for a Not-to-Exceed amount of $176,297.

5-1


2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☒Yes ☐ No ☐ Revenue ☒ Expense ☒ Project ☐ Indirect ☐ Other: _______________ Capital Budget – VRF Projects (Debt) $176,297 $3,042,000

Coordinated by: Verified by:

Chris Trevino John Bownds

Comments: West Military Drive is a budgeted project within the FY 2017-18 Capital Budget. The budget is $3,042,000 with $513,643 encumbered and $146,335 expensed, leaving $2,382,002 remaining. This project is funded by bond proceeds from the Vehicle Registration Fee Revenue Bonds, Series 2016.

5-2


Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer Ramiro Cavazos Director Lou Miller Director John T. Montford Director Bobby Perez Director Walter Serna, Jr. Director David L. Smith Executive Director 

 

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, August 15, 2018

Agenda Item 6: Discussion and appropriate action regarding awarding a contract to the lowest and best qualified bid submitted by Capital Excavation Company to provide for the purchase of construction services for the Evans Road Phase I Project in the amount of $8,616,347.32 and authorizing the Bexar County Purchasing Agent to execute and file the appropriate award documents for record on behalf of the Alamo Regional Mobility Authority. Background: This contract provides for the purchase of all labor, materials and equipment to reconstruct Evans Road from Bulverde Road to TPC Parkway/ Dusty Canyon converting the existing two-lane rural section to a four-lane urban section consisting of two twelve-foot travel lanes, a four-foot shoulder, curb and sidewalk in each direction with a median and drainage improvements. The Bexar County Purchasing Department issued Invitation for Bid (IFB) 2018-007 on June 1, 2018. The project was advertised on Civcast and sent to 136 vendors. Eight responses were received by the closing date of July 13, 2018. Capital Excavation Company was considered the lowest and best bid for the project. Based on competition received the Bexar County Purchasing Department recommends the award of IFB 2018-007 to Capital Excavation Company in the amount of $8,616,347.32 for the construction of the Evans Road Phase I Project. Recommended Motion: Awarding a contract to the lowest and best qualified bid submitted by Capital Excavation Company to provide for the purchase of construction services for the Evans Road Phase I Project in the amount of $8,616,347.32 and authorizing the Bexar County Purchasing Agent to execute and file the appropriate award documents for the record on behalf of the Alamo Regional Mobility Authority.

6-1


2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☒Yes ☐ No ☐ Revenue ☒ Expense ☒ Project ☐ Indirect ☐ Other: _______________ Capital Budget – VRF Projects (Debt) $8,616,347.32 $10,100,000

Coordinated by: Verified by:

Chris Trevino John Bownds

Comments: Evans Road Phase I is a budgeted project within the FY 2017-18 Capital Budget. The budget is $10,100,000 with $1,995 encumbered and $21,128 expensed, leaving $10,076,857 remaining. This project is funded by bond proceeds from the Vehicle Registration Fee Revenue Bonds, Series 2016.

6-2


BEXAR COUNTY PURCHASING DEPARTMENT 1103 S. Frio, Purchasing Suite * San Antonio, Texas * 78207-6335 MARY E. QUINONES County Purchasing Agent

MEMORANDUM

DATE:

August 6, 2018

TO:

Renee Green, P.E., Director of Engineering & Operations

FROM:

Mary Quinones, Purchasing Agent

SUBJECT:

Approval of Award: Evans Road Phase I Project, IFB 2018-007

This action will provide for the purchase of all labor, materials and equipment to reconstruct Evans Road, converting the existing two-lane rural section to a four-lane urban section consisting of two twelve-foot travel lanes, a four-foot shoulder, curb and sidewalk in each direction with a median and drainage improvements within a 110-foot typical Right-of-Way. The Purchasing Department issued IFB 2018-007 on June 1, 2018. The project was advertised on Civcast and sent to 136 vendors and eight (8) responses were received by the closing date of July 13, 2018, Capital Excavation was considered the lowest and best bid for this project. Based on competition received the Purchasing Department recommends the award of IFB 2018-007 to Capital Excavation, in the amount of $8,616,347.32 for the construction of the Evans Road Phase I Project.

Website: www.bexar.org * E-mail: purchasing1@bexar.org * Phone: 210-335-2211 * Fax: 210-335-2219

6-3


Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer Ramiro Cavazos Director Lou Miller Director John T. Montford Director Bobby Perez Director Walter Serna, Jr. Director David L. Smith Executive Director 

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, August 15, 2018

Agenda Item 7: Discussion and appropriate action regarding selection of Professional Construction Inspection Service Providers for the Evans Road Phase II and Foster Road Phase III Projects. Background: On March 23, 2018 the Alamo Regional Mobility Authority issued a Request for Qualifications for Professional Construction Inspection Services for the Evans Road Phase II and Foster Road Phase III Projects. Statements of Qualifications (SOQs) were due May 4, 2018. Fourteen SOQs were received which staff reviewed and numerically scored. Staff will present a recommendation to the Board regarding firm selection. Recommended Motion: Discussion regarding the Construction Inspection Services firm selections.

7-1


2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☐Yes ☐ Revenue ☐ Project N/A N/A N/A

Coordinated by: Verified by:

N/A N/A

☒ No ☐ Expense ☐ Indirect ☐ Other: _______________

Comments: There is no fiscal impact associated with this item.

7-2


Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer Ramiro Cavazos Director Lou Miller Director John T. Montford Director Bobby Perez Director Walter Serna, Jr. Director David L. Smith Executive Director 

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, August 15, 2018

Agenda Item 8: Discussion regarding the 1604 Managed Lanes Project. Background: On August 3, 2018 at the Alamo Area Metropolitan Planning Organization Technical Advisory Committee meeting the Texas Department of Transportation (TxDOT) presented a plan to deliver Loop 1604 improvements from Bandera Road (SH16) to IH 35 North as a non-toll project. Subsequently, the Technical Advisory Committee took action approving a Resolution in Support of Loop 1604 from SH 16 to IH 35 as a Non-Toll Project. Staff will present an update regarding the proposed TxDOT non-toll improvements. Recommended Motion: No action is required of the Board on this item.

 

8-1


2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☐Yes ☐ Revenue ☐ Project N/A N/A N/A

Coordinated by: Verified by:

N/A N/A

☒ No ☐ Expense ☐ Indirect ☐ Other: _______________

Comments: There is no fiscal impact associated with this item.

8-2


Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer Ramiro Cavazos Director Lou Miller Director John T. Montford Director Bobby Perez Director

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, August 15, 2018

Agenda Item 9: Citizens’ Communications. Citizens must sign the register to speak. Individuals may sign up to speak on any item on the agenda. Individuals interested in speaking must sign up to speak prior to the item being placed in consideration before the Board of Directors. Speakers are allotted no more than three (3) minutes to speak and time is not transferable between the speakers. Any comments, which do not address a specific agenda item, must be made during the Citizens’ Communications portion of the agenda, provided the individual has signed up to speak prior to this period starting.

Walter Serna, Jr. Director David L. Smith Executive Director

 

9-1


Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer Ramiro Cavazos Director Lou Miller Director John T. Montford Director Bobby Perez Director Walter Serna, Jr. Director David L. Smith Executive Director 

 

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, August 15, 2018

Agenda Item 10: Executive Session – Pursuant to Chapter 551, Subchapter D, Texas Government Code. At any time during the meeting of the Alamo RMA Board of Directors, the Board may meet in executive session pursuant to Chapter 551 of the Texas Government Code, for purposes of the following: A. Section 551.071. Consultation with Attorney - Consultation with, and advice from legal counsel concerning pending/ contemplated litigation, settlement offers and negotiations, ongoing disputes and potential disputes, legal issues associated with any item on this agenda, and other legal matters. B. Section 551.072. Deliberation Regarding Real Property - Discussion of real property purchase, exchange, lease, license, gift, donation, and/or negotiated settlement, including property to be acquired for right-of-way. C. Section 551.074. Personnel Matters - Deliberation concerning the appointment, employment, reassignment, evaluation, duties, discipline, and/or dismissal of personnel.

10-1

Alamo Regional Mobility Authority Board of Directors Agenda Meeting Packet for August 15, 2018  
Alamo Regional Mobility Authority Board of Directors Agenda Meeting Packet for August 15, 2018  
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