YMCA Downtown PARENT HANDBOOK The YMCA of Saskatoon acknowledges that we are on the traditional lands, referred to as Treaty 6 Territory and that the City of Saskatoon and all the people here are beneficiaries of this peace and friendship treaty. Treaty 6 encompasses the traditional territories of numerous First Nations, including Cree, Dene (DENĒ), Nakota, Saulteaux (SO-TO), and Ojibwe (OJIB-WĒ) and the homeland of the Métis Nation. We are dedicated to ensuring that the spirit of Reconciliation and Treaty 6 is honoured and respected. This acknowledgement also reaffirms our relationship with one another.
Updated January 2024
Table of Contents
Welcome to the YMCA Child Development Centre............................................2 YMCA Child Development Centre Philosophy.....................................................3 YMCA Child Development Centre Objectives......................................................3 YMCA Child Development...................................................................................... 4 Centre Values.......................................................................................................... 4 YMCA Child Development Centre.........................................................................4 Character Values..................................................................................................... 4 Hours of Operation................................................................................................. 4 Professional Development Days...........................................................................5 Registration............................................................................................................. 5 Fees........................................................................................................................... 6 Tax Receipts............................................................................................................ 6 Financial Assistance............................................................................................... 6 Custody and Access................................................................................................ 7 Withdrawal and Dismissal..................................................................................... 7 Caring, Qualified Staff............................................................................................ 9 Our Program............................................................................................................ 9 Child Guidance....................................................................................................... 10 Methods for Behavior Management...................................................................10 The Daily Routine.................................................................................................. 12 Arrivals and Departures....................................................................................... 12 Late Pick-Up Policy............................................................................................... 13 Health and Wellness Policy.................................................................................14 Infectious and Contagious Diseases..................................................................15 Regulations for Communicable Diseases..........................................................15 Medication Policy...................................................................................................... 18 Sunscreen and Mosquito Repellent..........................................................................19 Clothing and Possessions.................................................................................... 20 Rest Period............................................................................................................. 21 Accident Procedure.............................................................................................. 21 Items from Home.................................................................................................. 21 Fire Drills and Emergency Evacuations.............................................................22 Abuse...................................................................................................................... 22 1
Confidentiality Policy........................................................................................... 22 Potty Training........................................................................................................ 23 Parent Advisory Committee (PAC).....................................................................25 Monthly Newsletter.............................................................................................. 25 Parent Participation and Communication.........................................................25 Feedback Process................................................................................................. 25 Parent Information Bulletin Board.....................................................................26 Before and After School Care Programs...........................................................26 ASQ.......................................................................................................................... 26 Teacher-Parent App.............................................................................................. 26
Welcome to the YMCA Child Development Centre
The YMCA of Saskatoon is pleased to welcome you and your child to our Child Development Program. We are one of the largest and most trusted providers of high-quality childcare services in the city of Saskatoon. We take our job of caring for your children very seriously. Our Child Development Programs deliver stimulating learning experiences in a safe environment that will enhance your child’s social, intellectual, physical, and emotional development. We stimulate children’s natural curiosity and encourage personal expression so that they develop into confident, caring, happy individuals. Children need role models. They model themselves after their parent’s first, peers second, and teachers third. Your child needs to know that you have confidence in us so that we will also have their confidence. We believe that the partnership between parents and our Child Development Centre’s is essential to the healthy growth of your children and your family. We understand that parents need to have peace of mind, knowing that their children are in a safe, nurturing environment that fosters healthy development. This handbook will provide you with program information and regulations regarding Child Development Services. If you require further information, please feel free to contact your Centre Director or Supervisor. Thank you for becoming a part of our YMCA family!!
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YMCA Child Development Centre Philosophy
We believe that children learn most effectively through play. Our goal is to provide the guidance and stimulation required by children, to make their choice of activity and experience the world around them. We encourage language development, problem solving and decision making with the emphasis on verbalization of feelings, thoughts, and ideas. The two basic rules within our Centre are that people are to be respected and property is to be cared for. In order for children to learn, they must first feel good about themselves and feel confident in their capabilities. We strive to provide a variety of experiences that will encourage children to have the confidence to successfully face new challenges. Each day, time is set aside for the development of intellectual and problem-solving skills, for creative arts, for learning and the satisfaction of curiosity, for work – including storing toys and participation in food preparation and service, for recreational activities and group exercises, for unstructured play and for rest and solitude. We encourage our children to appreciate and respect the diverse nature of humanity. We care for children of all races and colors, of all religions, of diverse nationality; we care for children of diverse social and economic background and, in consultation with professionals and our staff, exceptional children. Dedicated to quality service, our focus is on the family and the importance of providing a stimulating, nurturing environment – a special place where you are assured that your child will learn in a happy loving atmosphere.
YMCA Child Development Centre Objectives
To provide a warm caring environment which will develop your child’s potential creative, intellectual, emotional, social, and physical skills. To provide a safe environment that is a natural progression from home to school. To ensure that your child is cared for and is supervised at all times. To hire staff that are experienced and well trained to provide the best care and enrichment for your child.
To provide a communication system that ensures parent-to-staff contact throughout the program year
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YMCA Child Development Centre Values
The YMCA of Saskatoon Child Development Centre’s have a unique set of beliefs that are handed down through almost 95 years of helping people help themselves. We believe:
YMCA Child Care is available to everyone regardless of race, sex, religion, or economic circumstance. Parents have the right to pursue education, job opportunities, and personal growth, knowing that their children are cared for in a secure, safe, and developmentally appropriate program. Parent participation in their child’s program develops personal growth, confidence in parenting, and service to others. Children have a right to a secure and enriching environment that fosters cognitive, social, emotional, and physical development. Families require support and service at the challenging stage of life when childcare is required. Parents should have opportunities to make informed choices about childcare from a variety of sources and models.
YMCA Child Development Centre Character Values
We build strong kids, strong families and strong communities through programs that teach the values of caring, honesty, respect, and responsibility. These four values are interwoven throughout all the programs occurring within the Centre and are often highlighted in specific activities. As a values-based organization, we build upon the human values that you teach your child. We encourage the development of the individual, understanding and appreciation for differences, creativity, exploration, appreciation for our natural environment, and caring for others.
Hours of Operation
The YMCA Child Development Centre – Downtown is open from Monday to Friday, 7:30 AM to 6:00 PM. The Centre is closed on weekends and statutory holidays. In the event of a statutory holiday falling on a weekend the preceding or following day will be taken as a holiday and we will be closed. You may reach the YMCA Child Development Centre – Downtown at: 4
25- 22nd Street East Saskatoon, SK S7K 0C7 downtownCC@ymcasaskatoon.org Telephone: Director: Pedagogical Leader: Business Administrator:
306 652 7515 ext. 232 Caley Eikelenboom Alexandra Bastidas Saba Hojbi
Professional Development Days
The YMCA Child Development Centre in Saskatoon and Martensville have planned Professional Development days in the upcoming school year. On these days, childcare services will not be available as staff will be attending trainings essential for their professional development. The first Professional Development Day will be on the second Thursday of the month of October. This day is intended for our staff to attend an in-person training for our Play to Learn curriculum. The second Professional Development Day will be on the second Thursday of the month of April. This day is intended for staff to conduct the ASQ interviews with the families they have in their classrooms. During these Professional Development days, parents will be reimbursed for the childcare fees that they would have paid for these days.
Registration
The YMCA Downtown Early Learning and Child Care Centre is licensed for children of 18 months old to six years. Parents are requested to arrange an appointment for an initial visit at the Centre. During this visit, parents can fill out an application for childcare services. Once the application has been approved, parents will receive a phone call to come for a tour of the Centre and receive an admission package. All forms in the admission package must be returned before your child’s first day of attendance. It is essential that all information be completed – including Health Care Number, any Subsidy applications and emergency contact persons to ensure the safety and security of your child. The first month’s fees must also be paid prior to your child’s first day. We welcome children with exceptional/special needs based on our ability to accommodate the child.
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Fees
Fees are charged monthly, and payment must be made on the first day of the month. In order to keep your registration current, it is our policy that our families use pre-authorized payment plan with direct bank withdrawals, Visa, or MasterCard. During the registration process, the account administrator will contact parents/guardians to set-up their billing account. A deposit of $100.00 is required to secure a space. Your deposit will be credited on your last month of childcare if parents/guardian have given a month notice of withdrawal. Your child is not officially registered for the month until payment is made. Non-payment of fees or insufficient funds in paying fees will result in termination of all childcare services and your name and childcare account will be sent to/shared with Credit Bureau of Saskatoon and/or any other organization deemed necessary in order to collect outstanding fees. Full fees will be charged for weeks with statutory holidays and for children who miss any part of the week due to illness or vacation time.
Tax Receipts
Your childcare expenses may be tax deductible. Please keep your receipts for income tax purposes.
Financial Assistance
The YMCA Child Development Centre’s are licensed by Early Learning and Child Care - Ministry of Education. The Government of Saskatchewan provides subsidy to families according to their income. Supervisors can provide application forms for the parent/guardians however, parents/guardians are responsible for filling up and submitting their applications. Families are responsible for ensuring that their subsidy has been approved prior to the enrollment of their child in the Centre. Saskatchewan Community Resources/Child Care Subsidy Office allows approximately 15% of the total period of subsidy approval for sick days and holidays. Children must attend the Centre for a minimum of 36 hours in the first half or the last half of the month to receive full subsidy. Given that subsidy is granted by Saskatchewan Community Resources/Child Care Subsidy Office for limited periods of time, reapplication by subsidized families is necessary. Subsidized parents are responsible for renewing their subsidy prior to the expiry date.
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Parents are responsible for full childcare fees if request for subsidy is not approved/granted, or the subsidy is put on hold. Child Care Subsidy Unit 2405 Station Main Regina, Sk. S4P 4L7
Call toll free: 1-800-667-7155
Custody and Access
It is the Centre’s policy not to become involved in custodial disputes in the event that parents using the Centre separate, divorce, or become involved in legal proceedings over custody and visitation. The Centre will not - unless ordered by the Court – act as a third-party agency to supervise visitation rights by the non-custodial parent.
Unless there is a custody and access agreement ordered by the Court, the Centre is unable to withhold a child from either of his/her parents.
If both parents enter into a contract for childcare while living together, and then separate or divorce, the Centre will ask the custodial parent to enter into a new contract with the Centre. A copy of the custody and access order will go into the child’s file.
Nothing in this policy will affect the right of the contracting parent to authorize any person to pick-up or drop off his/her child.
In instances where the court has been involved in guardianship of the child, the Centre requires a copy of any legal documentation indicating parental guardianship and (if applicable) a copy of the court order limiting or restricting access to a child.
Withdrawal and Dismissal
The YMCA Child Development Centre’s require one month’s written notice to withdraw from care – due on the first day of the month prior to the month of withdrawal. YMCA Child Care is a shared experience for everyone to enjoy. The following circumstances will warrant immediate termination of services to the parent:
Non-payment of fees Non-payment of subsidy – if the parent is eligible for subsidy and if non-payment is due to the parent not sending in required information to the assessors. Non-compliance with policies and procedures of the Centre. Parent’s use of loud, rude, or foul language or any inappropriate behavior toward others. 7
Consistent lateness in picking up a child or a non-pickup. Assault or threat of assault made by any parent/guardian to others will warrant immediate termination and the police will be called. Absence from the Centre for five consecutive days without reason or notice. Children who are unable to manage in group care settings Refusal by parent/guardian to meet with the YMCA staff and/or consent to the use of support services for children
The YMCA is an inclusive organization that strives to meet the needs of children and families. In situations where the program is having difficulty meeting the child’s need, it may be deemed, in the interest of the family and/or YMCA, to end care.
Getting to Know Us 8
Caring, Qualified Staff
Our dedicated staff members are carefully chosen and have the appropriate educational background to ensure appropriate activities for children are provided to develop to their fullest potential. They have personal qualities of friendliness, warmth, and the ability to relate openly to both children and adults. Our Early Childhood Educators must be certified in First Aid and hold current CPR certification. All providers (past and potential) complete an investigation form that is submitted for a clearance report by the Saskatoon City Police or RCMP before commencing work at our Centre.
Our Program
Our Child Development programs are based on the four programming principles of the YMCA of Saskatoon: Wellness International Understanding
Physical Activity Family Enrichment
Our programs at the YMCA Child Development Centre concentrate on active learning on the part of the child – both physically and mentally. Our curriculum is based on children’s self-directed exploration, discovery, play, real work, building relationships, and gaining a sense of oneself as powerful and competent. Our child responsive curriculum emerges out of experience in the lives of children, families and teachers in our program. Children have ample time to explore and experiment at their own level of knowledge. Their activities are both interesting and satisfying to them and their teachers are aware of their needs for challenge and success, and for room to grow. Full involvement in, and satisfaction from one’s work is of prime importance for social and emotional growth. As well as teaching social and educational skills, our programs also include consideration for the physical development of your child. Our programs are also designed to help each child develop and enhance their gross motor skills through activities such as gym, outdoor play, and occasional swim that give each child a sense of pride and accomplishment in their own abilities.
Child Guidance
The goal of the YMCA Child Development Centre is to develop partnerships with families while providing consistent, quality child care. We want children in our care to learn to understand and accept responsibility for their actions. Children must be able to recognize behavior which conflicts with the YMCA 9
Character Values of respect, responsibility, caring, and honesty. Children will be encouraged to make appropriate choices. For those occasions when children make choices that are not acceptable, a guidance process is always considered.
Methods for Behavior Management
We believe that children both need and want limits. Being gently firm and consistent demonstrates our caring and provides the basis for developing trust between child and Child Development Staff. Our goal is to help the child develop self-discipline and inner control as he/she learns to meet his/her needs in an acceptable manner. Generally, the Child Development Staff members keep limits few and expectations realistic and clearly communicated. The safety of the children often determines whether staff intervenes. We will also protect a child from him/herself and from others when necessary. We try to tailor discipline to be meaningful to a child in his/her own terms – mindful of temperament, developmental stage and ability. Children are not attacked with name calling, sarcasm, belittlement, etc. Physical punishment is not permitted and viewed as disrespectful of the child as well as non-productive in the long term. Since preventative action is always preferable we use a number of techniques to encourage appropriate behavior including:
Redirection: guiding a child into acceptable options when engaged in an unacceptable activity. Logical and Natural Consequences: staff will ensure children are aware of the results of their actions or choices. Limit Setting: boundaries are developed by the teacher for the children as a group and for individual children according to each situation. Modeling: demonstration of appropriate ways of interacting. Providing Choices: providing appropriate choices or behavior as well as outlining consequences for unacceptable behavior. Children are encouraged to make decisions for themselves. Distraction: with activity, physical presence, or touch. Defining Procedures in Advance: providing time for transition from one activity to another or setting time limits for turns with a new toy. Anticipating Trouble: planning and preparing the environment. Emphasizing Positive Behaviour: giving inappropriate behaviour less attention. Acknowledgement of Feelings: all feelings are acknowledged as legitimate by verbally emphatic responses which clarify the child’s feeling and the adult’s acceptance of that feeling. 10
Conflict Avoidance: clearly communicating expectations, rephrasing a limit firmly and expressively when necessary or interceding in potential conflict between children.
In response to inappropriate behavior (social, aggressive, destructive) any of the following methods may be employed: Ignoring negative behavior if motive is attention seeking Brief expression of disapproval, verbal, or non-verbal Brief reminder of a limit in successively emphatic and detailed stages allowing the child to comply after each statement o clearly state what is seen, heard, etc., that is unacceptable o restate the problem adding your own feelings, and add your expectations for what needs to be done, etc. o provide physical assistance toward effecting desired change We find it effective to communicate expectations in terms of “need” rather than “want”. Limits remain objective; standards and opportunities for power struggles are minimized. Physical restraint to prevent hurting self or others until calm. Conference “time out” for two or more children to resolve conflict independently Separation to another play area with child selected toys. Ex: “You’re telling me by how you act that you are not happy playing with the group. Maybe you’ll be happier playing alone until you feel better”. Separation without toys to “cool off” and reflect on the situation. Any type of time away is followed by discussion between child and adult to help the child identify his/her thwarted need, review what happened and the consequences (did you get what you needed?) and suggest acceptable alternatives for next time (how could you get what you need?). We encourage children to accept responsibility for their own behavior (what you do affects what happens to you) and emphasize that the child’s choices determine the results. Finally, we try to communicate our understanding of their struggle to achieve self-control and our support and faith in their ability to succeed. Children can always try again. Continuous inappropriate/aggressive behavior may lead to the child being removed from the Centre.
The Daily Routine
You are invited and encouraged to bring your child for a visit during the week prior to their first day of attendance. This gives him/her an opportunity to become familiar with the Centre, the teachers and to meet the other children.
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During the initial period of adjustment, tears are a very natural occurrence. Our staff have specialized skills to help your child through a difficult time. We suggest that you settle your child into an activity, say goodbye and then leave. Our staff will assist you both as you say goodbye. A routine that is consistent from day to day gives children a specific way to understand time. Once your child has participated in the sequence of the daily routine a number of times, he/she will begin to understand time as a predictable sequence of events without depending upon an adult to tell what happens next. Our daily routine includes active and quiet times, time with friends and time to play alone. Many opportunities are given for your child to interact individually or as part of a group. Arts and crafts, science, language activities, counting activities, music, dramatic and outdoor play ensures a well-balanced day that combines learning with fun. If the weather is at all cooperative, we love to get the children outside. If the temperature falls below –25 or above +25 degree Celsius, play will remain indoors.
Centre Policies Arrivals and Departures
To ensure the safety and security of your child while attending the YMCA Child Development Centre, we require that: Parents provide an expected time of arrival and departure upon registration. Please inform us if your schedule changes. To promote a safe and healthy environment, parents are to take their child/children to wash hands upon entry and escort them to a staff member on duty. Our responsibility begins when you inform us that your child has arrived, and we have signed them in. Our responsibility ends once the child/ren have left the supervision of the Child Development Staff members upon arrival of the parent/guardian into the classroom. To enable us to schedule our programs effectively, we require that you inform us if your child will be arriving to the Centre later than scheduled. This will allow us to ensure that appropriate staffing is available. We encourage parents to bring their children to the Centre by 10:00 am or not until after 2:00 pm to maximize your child’s engagement, learning, and experience in the programming we provide for them. It is very difficult for children to make the transition to our routine when 12
brought in right before lunch or during nap time. Please note that provision can be made for Dr. appts, etc. We will not release your child to anyone under the age of 12 years. Your child will not be released to any person other than those persons named by the registering parent unless we are given written/verbal permission by the said parent. Proof of identification will be required from any person arriving to pick up the child/ren other than the registering parent. In the best interest of the child, YMCA Child Development staff will not release a child to any person, who in the opinion of the staff member on duty, appears to be under the influence of drugs or alcohol. In this situation the Director or Supervisor will:
Advise the person that the child should not be released and offer assistance to the person. Call the child’s parent/guardian or alternate emergency contact to arrange pick up. Notify the police if the child or their family is at risk of personal injury or harm.
Please do not leave your child/ren unattended while you are in the Centre. You are responsible for your child/ren until you have left the Centre. Again, please ensure that staff members are aware of your arrival/departure and that your child has been signed in/out by our staff.
Late Pick-Up Policy
A late charge of $25.00 for pick up one to 15 minutes after 6:00 pm and another $25.00 for 16 to 30 minutes after 6:00 pm will be charged to the parent for late pick up of their child(ren). The late pick up fee should be given before or by the next drop off to the director in cash or cheque. (If there has been an emergency and you are going to be late, we ask that you call the Centre and notify the staff. (Please note that the late fee will still apply.) In the instance that a child is not picked up by 6:05pm the following steps will be taken:
We will attempt to call the parent at work &/or home If unsuccessful, we will try to notify the person/people on the emergency list
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If none of the above are able to pick up the child and the parent has not arrived to the Centre by 6:25 pm, the mobile crisis unit/Crisis nursery at 1020 Victoria Avenue will be called to come and pick up the child. The closing staff member will then post a sign on the Centre door indicating the whereabouts of the child. The Director will be informed of the situation. Three consecutive late pickups may result in termination of your childcare services.
Health and Wellness Policy
To ensure a good standard of health within the Centre, we maintain constant awareness of the children’s health requirements. If a child’s illness prevents him/her from participating or being comfortable in normal program activities, or if staff cannot provide the care required, the child will be considered too ill to attend the Centre. As a guideline, a child should be kept at home or removed from the Centre if he/she: Has a temperature of 99.5 (37.5) or higher Is vomiting or has diarrhea Has an undiagnosed rash or discoloration of the eyes Has persistent pain Is not well enough to attend school Has a communicable disease 1. The staff will casually assess each child’s health daily. 2. Any peculiar symptoms should be noted and reported to the Director/Supervisor, who will further assess the condition of the child. 3. The Director/Supervisor will contact the parent(s) if the child is too sick to participate in the regular Centre activities or if there is any suspicion of a contagious disease. 4. In the event the parent(s) cannot be reached, the Director or Supervisor will contact the emergency person. 5. Please note that emergency medication (ex. extra Tylenol, Advil, Motrin) is not kept on site. In the event that a child has a fever, the parent is asked to pick up their child within the hour. If the parent is not able to pick up within that time frame or does not arrive to the centre, emergency contacts will be notified. 6. When ratios permit, a sick child will be isolated from the group until he/she is picked up from the Centre. (The child showing any COVID-19 related symptoms will be kept in the isolated area, and this includes immediate need to pick-up) 7. A complete health assessment will be done in a private room away from the group – again when ratios permit – otherwise it will be performed in the room. 14
8. Any bumps to the head will be assessed by the educator and supervisor, and parents will be notified. Any injury requiring more medical attention would require a call to 911 and the parents would be notified.
Infectious and Contagious Diseases
1. Parents are requested to inform the Centre of a positive medical diagnosis of an infectious or contagious disease within 24 hours of the diagnosis. 2. By law, a child who has contracted an infectious or contagious disease must be excluded from the Centre until the infectious period (as described by Saskatoon Health) is over and/or the condition has cleared up. 3. The Director/Supervisor will post a sign to inform other parents that an infectious disease has been introduced to the Centre. This sign will include the name of the disease, the last date it was introduced, the particular symptoms of the disease and the number of days an infected child must be excluded from the Centre (again, as described by Saskatoon Health).
Regulations for Communicable Diseases Provided by Saskatoon Health Disease
Incubation Infectious Period Exclusion Period Period (The time during (The time a child (The time it takes which a germ can must stay at home for the first signs or spread to other to prevent the symptoms after the people) spread of the germ enters the infection) body) As soon as illness First 5 days of begins and for 3 appropriate 6 – 20 days Whooping weeks or until treatment (or if Cough (Pertussis) completion of 5 untreated for 3 days of weeks from appropriate beginning of treatment coughing attacks) 8 – 13 days 4 days before, to 5 5 days from the Measles (rash comes 2 – 4 days after rash time rash appears days after illness appears starts) 4 – 7 days before, 5 days from the German 14 – 21 days to 5 days after time rash appears Measles rash appears 1 week before, 7 days after swelling 15
Mumps
14 – 21 days
and for the appears duration of swelling Usually 1 – 2 days before rash but Exclude until scabs Chicken Pox 14 – 21 days may be up to 5 are apparent and days after child is feeling well appearance of last crop Duration of illness Exclude for a Scarlet Fever and or until 24 hours minimum of 24 2 – 5 days Strep Throat after start of hours of antibiotic antibiotic treatment and until treatment feeling well and no longer fevered Variable-commonly When pus in sores Exclude for the first Impetigo 4 – 10 days or until 24 hours of 24 hours of antibiotic antibiotic treatment treatment When sores first appear. Infection Exclusion is not Hand, foot and 3 – 5 days spread by direct necessary, unless mouth disease contact with nose child is feeling and throat unwell or fevered secretions or stool of infected children Exclusion is not Infectious before usually necessary Fifth Disease 4 – 20 days the rash appears because the child is no longer infectious once rash appears Usually 1 day Exclude a child with Variable with each before symptoms a fever and/or Common Cold virus until up to 7 days persistent cough after symptoms until seen by a appear doctor When drainage is Exclude for the first Pink Eye 1 – 3 days present 24 hours of antibiotic treatment Head Lice
Can take days for symptoms to appear
Until treated
Until hair has been treated and nits removed
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Pin Worms
2-3 weeks
Infectious and spread by fecaloral route (transfer After initial dose of of ineffective medication, the pinworm eggs child can come to from the anus to the Centre someone’s mouth, either directly by hand or indirectly through contaminated clothing, bedding, food or toys)
These are the minimum requirements and should be considered only as a guide. Children with the following diseases must be treated before returning to the center: eye infections head lice scabies impetigo ring worm Scarlet fever strep throat Children with the following diseases may not return to the center until they have been seen by their family doctor and have a note or certificate stating that they are well enough to return: measles- German measles- Croup mumps- Whooping cough Children who have signs of illness such as: rashes (pending diagnosis) sore throats (pending diagnosis) diarrhea/vomiting fever 99.5 (37.5) or higher Should not attend the Center until they are well and/or have been treated by a doctor. Children who had two bouts in the Centre will be assess for symptoms of diarrhea. Parents will be notified as a warning that their child might have to go home because of diarrhea. Once the child has three bouts, the child needs to be sent home. 17
Children who have vomited, had diarrhea or had a fever should not return to the Centre until they have had a full 24 hrs. at home without one round of vomiting or diarrhea or have been fever free for 24 hours without the use of Tylenol, Advil, Motrin, etc. Children who have been exposed to serious diseases (e.g.: Diphtheria or Epidemic Encephalitis) may be re-admitted to the center only with the permission of the Medical Health Officer. A child who has had a communicable disease may be re-admitted to the Centre on submission of a certificate or note from the Public Health or from any doctor. Children who are not feeling well enough to be part of the Centre’s program or who are not supposed to play outdoors, need to stay at home.
Medication Policy
Our staff with First Aid certification, will administer medication when requested. A medical authorization form, provided by the Child Development staff member on duty, must be filled out by the parent indicating date, name of child, prescribing doctor, name of medicine, dosage and times to be given. For safety reasons all medication must be in its original container with the prescription marked, indicating date, name of child, prescribing doctor, name of medicine, dosage, expiry date, and times to be given. We suggest you request your pharmacist to put medication in two labeled containers – one to remain at the Centre, the other to remain at home. Non-prescribed medication can be administered as long as the medical authorization form is filled out. The medication must be in its original container and specify that it is suitable for the age of the child it is being given to, and/or a doctor’s note accompanies the medication. All medication must be given directly to Child Development Centre staff to be stored in a safe area. At no time is medication to be left in a bag, or in a cubby. Each time a new medication time frame becomes necessary for your child, you will be asked to complete a new medical authorization form.
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Labeling and release form requirements apply for asthma medication, Epi pens, and any intrusive medications. Children with asthma and Epi pens must have their medication at the Centre at all times. Medications will be stored in a locked container out of the children’s reach and refrigerated when necessary. The YMCA Child Development Centre will administer intrusive medication (needles) on the following conditions: On the parents’ understanding and acceptance that the Director and the staff do not hold themselves out as experts in the administration of medication to children. That the parent will supply the Director instructions from a medical doctor in the conditions necessitating the need for such medication and full and complete instructions for its administration. That the parent will sign a release which will acknowledge: - That the Child Development Staff are not experts in the administration of medication - That full medical information on the condition necessitating the medication and full instructions on its administration from a medical doctor have been supplied to the director. - Absolving the Child Development Centre and its staff of any responsibility or legal liability arising from the administration of the medication. - The undertaking to administer such medication will be subject to the capacity of the Child Development Centre to administer such medication and the Child Development Centre may withdraw it’s undertaking in event a change in circumstances occur.
Sunscreen and Mosquito Repellent
Sunscreen and mosquito repellent will be applied only when provided by a parent/guardian and ONLY if there has been a sunscreen/mosquito repellent application permission form filled out and signed by the parent/guardian. Mosquito repellent ingredients and sunscreen must adhere to these guidelines: - Sunscreen should have a minimum of SPF 30 or higher - Insect repellent with a concentration of 10% DEET or less will be used on children aged 2 – 12 years - Insect repellant with a concentration of 7% DEET or less will be used on children ages 2 months to 3 years.
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Insect repellant containing 10% DEET provides for approximately 2-3 hours of protection and will therefore be applied twice per day while at the Centre for children ages 2-12 years - Insect repellant containing less than 7% DEET will be applied once daily to children at the Centre ages 2 months – 2 years Sunscreen will be applied 30 minutes prior to going outdoors as required Rigorously check the temperature and UV index before going outside. Adhere to the SunSmart’s protection requirement for yourself and children based on the UV index. If the UV is over 7, we recommend not going outside.
Clothing and Possessions
Children should be dressed in casual, comfortable clothing that allows them to explore and play without fear of getting dirty. Clothing that is appropriate to the weather should be kept at the Centre at all times. In the spring, summer, and winter months we spend time outside each day. Winter: Children will not be taken outside when the temperature or the wind chill is below -25 degrees Celsius, but may go outside at that temperature with a lesser/no wind chill. Children will only spend short periods of time outside during these colder temperatures. Parents will be responsible for providing appropriate clothing, EVERYDAY, for their child: a hat, warm jacket, snow pants, winter boots, scarf, and lined mitts! Spills, splashes and accidents DO happen within the Centre, so we request that you keep an extra change of clothing (shirt, pants, underwear, socks) at the Centre at all times. Blankets for rest time are also a necessity. To help keep everything organized and to minimize loss we also ask that you label all of your child’s possessions.
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We also require that all children have a pair of shoes or slippers to wear inside the Centre. During inclement or cold weather when the children wear rubber or winter boots having indoor footwear is a must. During summer weather, regular sandals, running shoes or everyday outdoor footwear is just fine. “Sock feet” are not permitted. YMCA Child Care are NOT responsible for lost or stolen items.
Nutrition
All of our Centres provide a delicious morning snack, a full lunch, and afternoon snacks based on Canada’s food guide and are monitored by government standards. Menus are posted on the parent bulletin board. We encourage children to try each type of food. Our goal is to help children develop a taste for a variety of foods.
Please be certain to inform staff members of allergies. Cultural diversities will be respected. We ask that on your child’s birthday that you please bring in a snack so that we may celebrate their special day. If there are severe allergies in your child’s Centre, food restrictions will apply.
Rest Period
It is our requirement that all children attending a YMCA Child Development Centre program have the opportunity for a nap/rest period each day. The rest period lasts from 1.5 to 2 hours depending on the children’s age. Many factors may influence a child’s need to rest. On any given day their physical activity level, the quantity and quality of sleep they had the night before and the emotional needs of the child determines the length of his/her rest time. The children are not required to sleep but are given the opportunity for some quiet time in their day, (i.e. lie down and look at books). The rest/nap period is meant as a rejuvenation time to prevent fatigue and the development of illness. Following this idea, if the children fall asleep within the first 30 minutes of rest time, we will not prevent them from sleeping. We will however try to limit the amount of sleep by attempting to wake them and get them engaged in quiet activity. If this cannot be accomplished after three attempts the child will be allowed to sleep through to the end of the rest period) Please send a light blanket and a favorite sleeping toy with your child for his/her comfort.
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Accident Procedure
The Child Development Centre staff make every effort to reduce the possibility of accident and injury. All Child Development Centre staff members are trained in First Aid and CPR. Parents will be informed of any injuries. If an injury is sustained and the Child Development staff feel it is necessary for a child to be picked up by a parent, you will be called immediately. If the injury only needs a cleaning, a Band-Aid, or a hug, you will not be called, but you will be informed when you pick up your child. All injuries will be recorded in the Communication Book and on an Accident Report Form (excluding minor scratches, etc.) and the parent will be asked to peruse it and sign on the bottom. This form will then be placed in your child’s file. All injuries requiring medical care will be reported to Saskatchewan Social Services/Early Learning and Childhood.
Items from Home
We ask that toys, movies, and other items from home are kept at home. If your child has a special sleep time “cuddly” we ask that it stay in their cubbies until nap time. Again, please ensure that it is clearly labeled with your child’s name. This also helps us reduce loss. Please note that we are not responsible for lost or stolen items.
Fire Drills and Emergency Evacuations
Fire drills are held once per month (minimum), to prepare the children in the event of fire or any other emergency evacuation. The children are guided out of the nearest, safest exit and the senior staff member will check the washrooms and corners to ensure all children are evacuated. Attendance lists, emergency cards, and first aid kits are brought along. Fire drill/evacuation procedures are posted on/beside exit doors throughout the Centre.
Abuse Children
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Any suspicion of abuse is immediately reported to the Director. In Saskatchewan it is everyone’s legal obligation to protect children. This responsibility involves identifying and reporting a child who is/might need protection. The Child and Family Services Act (1989) requires that a Child Care Provider who has reason to suspect that a child has suffered or is suffering from abuse (neglect, emotional, physical, sexual, psychological) that may have been caused or permitted by a person who has or had charge of the child, must report the suspected abuse to Child and Family Services. Reporting procedures are designed to protect the child and parents. It is the responsibility of Social Services to investigate and decide if abuse has occurred and to make any necessary contact with the child’s parent or guardian. Staff Verbal Abuse directed to staff – At the YMCA Child Development Centre we treat people with respect and appreciate the same courtesy in return. Inappropriate language, verbal abuse, and aggressive behavior toward our staff will not be tolerated. Should inappropriate language be used or verbal abuse be directed toward any person on our floor, the Director will be notified, the incident documented and all child care agreements will be terminated. The YMCA is committed to providing a safe, respectful Centre for both our staff and families. Physical Abuse directed to Staff – Should this occur, the child will be immediately withdrawn, all contracts terminated and the police will be notified.
Confidentiality Policy
Access to a child’s information record is given only to the legal guardians of the child and the staff of the Child Development Centre. In the case of an emergency or injury to the child, information may be released to the proper authorities, medical staff attending the child, or, in the case of suspected abuse, the appropriate child protection agency. Parents should be aware that in the case of overdue accounts or bad debts, pertinent information will be provided to an external collection agency and any other organization deemed necessary in order to collect outstanding funds.
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Parents are responsible to update children’s files in the event that there are any changes in address, contact numbers, etc. In the event of research situations, you will be informed in advance as to the nature of the research, the extent of your child’s involvement, and in addition, you will be asked to give written consent for your child to participate in the specific study.
Potty Training
Setting a child up for success with potty training is a process. Potty training can differ from child to child. It takes time and effort for parents and educators to guide a child on how to learn a new skill. Potty training can be challenging, but we have created a guideline to support our families and educators in following clear signs and steps to look at when you believe your child may be ready to start potty training: The following are some indications that your child may be interested in using the potty: 1. The child stays dry for longer periods of time (especially when consistently waking up dry after naps). 2. The child starts to verbalize when they have a diaper needing to be changed, verbally ask to sit on the potty, and express greater interest in the bathroom and/or potty. 3. The child can pull their clothing up and down with little to no assistance. Once you feel that your child may be ready, we ask parents to start potty training at home for 4 weeks before educators can start at daycare. This gives the child a better foundation of training that will help ease the transition to daycare. We encourage families to communicate, ask questions, or raise concerns with the educators and supervisors. We understand that potty training can be a stressful process, but we can support families during this process so the training can be as smooth and successful as possible. Some tips to help your child be successful at potty training:
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Drop off. Give yourself time to sit your child on the potty every morning before bringing them to the classroom. This will help your child understand that this is part of their routine. Supplies. While potty training, please only provide pull-ups with Velcro sides. Extra clothes. We understand accidents happen. To help the educators facilitate training after your child is in underwear, please bring several pairs of underwear, pants, socks and shoes. Comfort. Please bring your child to daycare in pants that are easy and quick for your child to pull up and down themselves. (Tight-fitting clothing, zippers and buttons can be hard for your child to remove, which can potentially lead to more accidents and or frustration.)
Once training is ready to begin at the Centre, these are the expectations and procedures that the educators will follow: 1. Educators encourage children to try to sit on the potty during diaper changes. (The child is not forced to sit, and if the child refuses, we simply change the diaper as needed and will try again later on in the day.) 2. Educators start bringing children to the washroom more frequently throughout the day, especially when they see signals from the child that they may need to go, or when the child verbally asks to go, or when they have established a routine with that child (the child sits on the potty before nap time, before we go outside, etc.). 3. When the child is able to verbally indicate they need to use the potty, can stay dry in a pull-up, and uses the toilet consistently throughout most of the day, the educator will communicate with the parent when underwear can be worn at daycare without a diaper or pull-up. NOTE: If your child has multiple accidents throughout the day while in underwear, we will put them in a pull-up for that day and return them to underwear the following day. Please note that we might pause the potty-training process if we observe the child appears scared, anxious or worried in order to prevent the child from further regression. The educator will discuss with the parent an alternate strategy for potty training This is done to make sure your child is prepared to be successful.
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Parent Advisory Committee (PAC)
The Parent Advisory Committee (PAC) is a voluntary committee that gather once every few months to discuss happenings in the Childcare Centre. The discussions range from program development, staffing changes, Centre renovations and changes, special events, sharing fundraising ideas and planning as well as general questions about the Centre. We encourage a member from the PAC to chair the meetings, whether they do them all throughout the year or take turns, whichever works best for that committee at that Centre. Parent involvement is an important feature of Centre-based childcare.
Monthly Newsletter
Each Centre distributes a monthly newsletter containing information of interest to our families. This may include special events, monthly birthdays, program planning, field trips, requests, or other interesting tidbits. Your suggestions and comments are always welcome. Please note that newsletters will not be available on the month of July and August.
Parent Participation and Communication
At the YMCA Child Development Centre, we strongly believe that Child Care must be a shared responsibility between parents and the Child Development Centre staff. A variety of opportunities will be provided to ensure effective communication between you and our teachers. We see the role of the Child Development Centre and staff members as being a support system to the family. It is, therefore, important that there is communication between parents and the Child Development Centre staff. We encourage you to become involved in your Child Development Centre through visits, participation in the Parent Advisory Committee, fundraising activities, sharing your expertise or talents, or by contributing to the weekly themes, newsletters, special parties, or our clean-up/painting tasks. YMCA Child Development Centre staff members have a commitment to provide an environment that fosters your child’s growth and learning. If you feel that your child’s needs are not being met, we encourage you to express your concerns to your Child Development Centre Director or Supervisor.
Feedback Process
If you have a greeting, concern, or complaint, we encourage you to discuss them with the Supervisor or Director –greetings may be given directly to staff 26
members. Any complaints should be made discreetly and quietly in the absence of the children. We welcome your suggestions.
Parent Information Bulletin Board
In the course of your busy day, please take the time to read the information on the parent Information Boards. Weekly themes, planning sheets detailing program activities, notices regarding special events and other information of interest is posted here.
Before and After School Care Programs
The YMCA of Saskatoon offers several school age programs that provide before and after school care. The Before and After School Coordinator may be reached at 306-652-7515.
ASQ
The YMCA Child Development Centres uses ASQ – Ages and Stages developmental screening tool that pinpoints developmental progress in children. Its success lies in its parent-centric approach to support children’s development.
Teacher-Parent App
The YMCA Child Development Centres use a Teacher-Parent Software which has a Parent Portal that will enable parents/guardians to manage information about their child, as well as, to keep up with regular updates and pictures of your child from the Centre. During the enrolment process, the Centre’s Business Administrator gives parents an account to access their children’s daily highlights when in attendance in the Centre. The Business Administrator will set-up educator’s account to access the App. Each classroom has a designated tablet to use in updating the app. Follow the procedure listed below in using the Teacher-Parent App: Sign-in the attendance of the children using the app as they come in the Centre and sign-out as they leave. Take the tablet with you when you are doing activities with the children and take photos you will be using for documentation. During nap time, update the Daily Journal of each child in attendance. Write two more sentences about their play highlights. Daily Journals needs to be uploaded by 2:00 pm
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