3. Check the vial and 31-day removed from ULT expiry dates: • During the preparation of doses and document this on the drawn-up doses label • Before administration of the vaccine • At the end of the day check stock 4. Discard any expired vaccines and record this as waste in the CIR Inventory (see section
‘Recording vaccine waste’). 5. Any consumption and wastage must be recorded in the CIR Inventory daily. 6. Once consumption is recorded in the CIR Inventory, all remaining stock on site must be
checked against the stock showing in the CIR Inventory to ensure that there are no discrepancies. 7. Any discrepancies must be investigated and captured in the CIR Inventory as stock
adjustment. For more detail see the Standard operating procedure (SOP) for inventory management on this SOP for inventory management CIR link Table 9.5 – site delivery and receipt process Step
Action Site checklist The site checklist must be completed prior to the site commencing vaccinations (see Appendix A). Site contact
DHB/provider logistics lead provides site contact and delivery details
•
The DHB or provider logistics lead must provide the Ministry with: o
a site contact (a named role and a phone/mobile number)
o
detailed delivery instructions, including address and any special instructions (such as separate entrances and so on).
• Submit this information using the New facility/ site set-up form (Appendix B) at least 5 days prior to ordering vaccines for that site. Availability of site contact • The site contact should be regularly available on site to accept deliveries. This will minimise the administration involved changing the site contact person, for example. • Please notify urgent site contact changes to the Ministry’s logistics team. Cold chain accreditation • The Ministry recommends individuals handling vaccines are cold chain accredited; however, this is not a requirement. Version 28.0 Page 51
