2013 VRPS Annual Conference Sponsorship Packet

Virginia Recreation and Park Society 59th Annual Conference September 7-10, 2013

Williamsburg, VA Hotel & Conference Center

SponsorshipOpportunities

SPONSORSHIP OPPORTUNITIES

More Information • Mike Nealer • 757-926-1400 • MNealer@NNgov.com

VISIT WWW.VRPS.COM FOR MORE INFORMATION.

Dear friends and business partners: James City County will be hosting the Virginia Recreation and Park Society’s (VRPS) 59th Annual Conference, September 7 – 10, 2013, at theWilliamsburg Hotel and Conference Center, formerly the Williamsburg Marriott. TheVRPS Conference is the largest annual gathering of parks and recreation professionals in the state. In 2007, when the conference was last held in James City County, over 800 delegatesattended.Withtheeconomyslowlyimprovingandlocalagenciesstartingtorecoverfrom declining budgets, we anticipate greater participation and increased buying power this year.

The planning committee is already hard at work preparing the Exhibit Hall and planning the educational and social opportunities for delegates and our business partners.We’re also planning a golf outing on Saturday at theWilliamsburg National Golf Course for members, business associates and guests.

The first settlers inWilliamsburg’s HistoricTriangle found great beauty and faced noble challenges innearbyJamestownandYorktown.Attheaward-winningWilliamsburgNationalGolfCourse,these twohistoricsitesarerecognizedthroughtheJackNicklausdesignedJamestownCourseandtheTom Clark designedYorktown Course.The Jamestown course is a 4-star Golf Digest winner built with an emphasis on conditioning; it’s been said that it’s so well designed that it could improve your score!

According to Tom Clark, the Yorktown course is of traditional design and has no gimmicks. Each course offers outstanding amenities for those who love to golf.

We’ll provide our business partners with several opportunities to network with managers and directors at the golf tournament, in the Exhibit Hall and during three social events. We’ll showcase Go Ape, a treetop adventure course in our Freedom Park during the Sunday night social.The evening will also include outdoor activities, music, food and beverages, and a free swing through Go Ape! Please take a moment and review our sponsorship opportunities. Let us know how we can help you be a part of this exciting conference! If you have questions or are ready to consider a sponsorship opportunity, please contact Mike Nealer at 757-926-1400 or Jim Stutts at 804-730-9447.

This conference would not be possible without the continued support of our business partners and the 1,300 members ofVRPS. Best wishes in 2013 and I look forward to seeing you at the conference!

John H. Carnifax, Jr., CPRP Director, James City County Department of Parks and Recreation

DELEGATE BAG: $5,000

Logo placed on conference delegate bag distributed to all attendees Standard booth space in Exhibit Hall Half-page ad in conference booklet or Two person entry and hole sponsorship in Conference Golf Tournament Logo placed in all print and online conference materials

DELEGATE WATER BOTTLE: $5,000

Logo placed on conference water bottle distributed to all attendees Standard booth space in Exhibit Hall Half-page ad in conference booklet or Two person entry and hole sponsorship in Conference Golf Tournament Logo placed in all print and online conference materials

DELEGATE ROOM KEY: $5,000

Logo/graphic placed on hotel room keys Deluxe premium booth space in Exhibit Hall Half-page ad in conference booklet or Two person entry and hole sponsorship in Conference Golf Tournament Logo placed in all print and online conference materials

VISIT WWW.VRPS.COM FOR MORE INFORMATION.

SponsorshipOpportunities

Title Sponsorships

VRPS EXPO: $4,000

Logo on direct mail and electronic invitations to Monday’s special event for nontraditional delegates, including parks, purchasing directors, afterschool personnel Logo on event banner Standard booth space in Exhibit Hall Quarter-page ad in conference booklet or One person entry & hole sponsor in Conference Golf Tournament Logo placed in all print and online conference materials

KEYNOTE SPEAKER/OPENING SESSION: $4,000

Promotional Opportunities (brochures, logo displayed on screen, introduce keynote) Standard booth space in Exhibit Hall Quarter-page ad in conference booklet or One person entry & hole sponsor in Conference Golf Tournament Logo placed in all print and online conference materials

AWARDS BANQUET: $4,000

Promotional Opportunities (handouts, logo displayed on screen, promotional video) Standard booth space in Exhibit Hall Quarter-page ad in conference booklet or One person entry & hole sponsor in Conference Golf Tournament Logo placed in all print and online conference materials

VISIT WWW.VRPS.COM FOR MORE INFORMATION.

SponsorshipOpportunities

Platinum Sponsorships

SUNDAY EXHIBIT HALL DINE AROUND: $3,500

Standard booth space in Exhibit Hall Easel signage placed at dine-around Registration bag drop-in Logo placed in all print and online conference materials

SATURDAY SOCIAL: $2,500

Easel signage placed at social Two social tickets Registration bag drop-in Logo placed in all print and online conference materials

SUNDAY SOCIAL: $2,500

Easel signage placed at social Two social tickets Registration bag drop-in Logo placed in all print and online conference materials

DIRECTORS’ FORUM: $1,000

Ten-minute presentation at forum Logo placed in all print and online conference materials

VISIT WWW.VRPS.COM FOR MORE INFORMATION.

SponsorshipOpportunities

Gold Sponsorships

PROGRAM BOOK ADVERTISEMENT

Full Page: $1,200 Half Page: $700 Quarter Page: $375

REGISTRATION BAG DROP IN: $225

Must provide theVRPS Central Office with 800 copies of your collateral material by August 2, 2013. Collateral materials limited to leaflet style flyer or brochure. Any catalogs will be placed at an unmanned exhibit hall booth.

COUNTDOWN TO CONFERENCE BANNER AD:

TheCountdowntoConferencee-newsletterisdistributedtoover1,400VRPSmembersfor 10 weeks leading up to the annual conference.

Upper Banner Ad: $300/per newsletter Lower Banner Ad: $150/per newsletter

VISIT WWW.VRPS.COM FOR MORE INFORMATION.

SponsorshipOpportunities

Advertising Opportunities