VCCC Alliance Research Conference 2023

12 - 13

SEPTEMBER 2023

MELBOURNE CONVENTION AND EXHIBITION CENTRE

SPONSORSHIP PROSPECTUS BEY O ND THE B REAKT H RO UG H S RESEARCH CONFERENCE

BEYOND THE BREAKTHROUGHS

On 12 - 13 September 2023, the VCCC Alliance will convene its third Research Conference

ORGANISING COMMITTEE

Convenors

Professor Christobel Saunders, AO - James Stewart Chair of Surgery, Department of Surgery RMH, Melbourne Medical School, University of Melbourne, Royal Melbourne Hospital

Associate Professor Edwin Hawkins - NHMRC Leadership fellow, Inflammation Division, WEHI

Associate Professor Delphine Merino - Head, Tumour Progression and Heterogeneity Laboratory, Cancer Biology and Therapy Program, Olivia Newton-John Cancer Research Institute, School of Cancer Medicine, La Trobe University

Scientific Committee Members

Sophy Athan

Jessica Balson

Michelle Barrett

A/ Prof Piers Blombery

A/ Prof Kara Britt

Dr Mark Buzza

Jo Cockwill

A/ Prof Ian Collins

A/ Prof Niall Corcoran

Prof David Eisenstat

A/ Prof Karla Gough

Dr Dishan Herath

A/ Prof David Kok

Prof Mei Krishnasamy

Dr Javiera Martinez-Gutierrez

Prof Grant McArthur

Dr Bhupinder Pal

Prof Jennifer Philip

Prof Sandro Porceddu

Dr Niveditha Rajadevan

A/ Prof Elaine Sanij

Prof Andrew Scott

Kyleigh Smith

A/ Prof Craig Underhill

Avalee Weir

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ABOUT THE VCCC ALLIANCE

Collective impact in cancer

The Victorian Comprehensive Cancer Centre Alliance (VCCC Alliance) is Australia’s first and most ambitious comprehensive cancer centre: a joint venture of 10 member institutions, integrating cancer research, education, and clinical care.

Our members are academic, clinical and medical research institutions that are each leaders in their own right. The alliance brings the strengths of these organisations together, generating a critical mass of expertise, patient numbers and resources, underpinned by a pledge to work collaboratively towards shared goals in cancer control.

Our approach of dynamic, inclusive, system-level collaboration, coupled with world-class cancer education and the involvement of consumers, helps to accelerate the translation of scientific evidence into better outcomes for all Victorians affected by cancer.

purpose of the logo strip is to recognise all members of the VCCC Alliance equally. members strip is available in a number of sizes and to suit various print and digital applications, with the Victoria State Government (SGV) logo without. version with the SGV logo should be used in all applications relating to programs supported by the Victorian Government. use the supplied files at no smaller than 100 per as to meet logo minimum size requirements.

VCCC ALLIANCE MEMBER SGV A3

developed

use on

marketing materials.

VCCC ALLIANCE MEMBER PORTRAIT 4

VCCC Alliance members

We invite your support for a cancer research conference that is like no other in Australia. The VCCC Alliance Research Conference offers a multidisciplinary, tumour stream-agnostic approach that invites delegates to step outside their daily work, to learn, connect and gain new perspectives and inspiration, exploring the latest frontiers of cancer research.

This will be the third time the VCCC Alliance has hosted this major meeting. Building on past successes, we promise an interactive program bringing together leaders in the field and providing the opportunity for the Australian cancer community to focus on collaborative approaches to improve outcomes for all people affected by cancer.

The conference will be held over two days at the Melbourne Convention and Exhibition Centre in Melbourne, bookended by interactive forums and workshops.

Focused on a theme of Beyond the Breakthroughs, we are emphasising implementation, translation, and equity in a truly multidisciplinary conference, highlighting the integrated nature of a comprehensive cancer approach.

The first day will focus on cancer across the lifespan and social determinants of health, before day two looks to the future of cancer research, including emerging technologies and novel therapeutic pathways.

Headlined by speakers of national and international renown, the VCCC Alliance Research Conference is something special and unique, offering a dynamic and interactive program that is genuinely challenging and inspirational.

THE PROGRAM

Support multi-disciplinary cancer research

The VCCC Alliance Research Conference scientific committee, which includes consumers, has designed an engaging and creative program with the aim of attracting a diverse audience and encouraging learning across disciplines. The program promises to generate meaningful engagement and spark ideas and collaborations that will live well beyond the conference itself.

Spanning two days in Melbourne Australia, the conference is expected to attract around 400 - 500 delegates from across the VCCC Alliance membership and the broader cancer sector from Victoria and beyond.

The program will probe key questions, including:

• Multiple factors, including social, economic, and healthcare-related issues – how do we understand and address equity issues?

• Tumour immunology and micro environment –where are we now and where to next? How do we utilise strategies for reducing the burden of cancer on individuals and society?

• Will artificial intelligence have an effect on decision making and research in healthcare?

• What are the advances in cancer research and treatment that have led to improved survival rates and better quality of life for cancer patients?

The following pages detail the opportunities for sponsorship and exhibition at the VCCC Alliance Research Conference 2023. Conference registration and additional information is available on the conference website.

We hope you will share our excitement about this important event and would be delighted to welcome you as a sponsor and supporter of multidisciplinary cancer research in Australia.

DELEGATE PROFILE LOCATION

The VCCC Alliance Research Conference attracts a wide range of delegates with an interest in cancer research.

They are drawn from VCCC Alliance member organisations and other medical research and health institutions across the state and country, and represent a wide range of disciplines, including:

• early career researchers

• mid-senior career researchers

• clinician-researchers

• oncologists

• radiologists

• pharmacists

On the banks of the Birrarung (Yarra River), on the traditional lands of the Kulin Nation, Melbourne is undisputedly the cultural capital of Australia. A city where the world’s brightest minds gather to inspire, innovate and create real change in world-leading research and development, Melbourne is continually evolving.

• surgeons

• oncology nurses

• practitioners

• consumers

• cancer educators

TOPICS

The event will touch on a broad range of topics with a deep dive into key areas using a multidisciplinary lens, such as:

• Cancer incidence, detection and therapy through an equity lens

• Ageing and social determinants of health

• Prevention, screening, and early detection

• Cancer control and risk factors

• Genomics and personalised medicine

• Cancer across the lifespan

• Precision oncology

• The future of cancer research

• Emerging technologies

• Use of DNA and RNA based technologies

• Identification of new biomarkers and therapies to target cancer cells

• New therapeutic avenues to target the tumour microenvironment

VCCC ALLIANCE AND CONSUMER INVOLVEMENT

Consumer involvement is fundamental to the way the VCCC Alliance works.

The alliance strives to involve consumers in all its programs of work, underpinned by a philosophy that professional inclusion of consumers contributes to more relevant and impactful cancer research, education and clinical practice, supporting better outcomes for patients.

Pharmaceutical companies are advised that consumers will be in attendance at this event.

It is incumbent on the pharmaceutical company to ensure that their presence at the conference complies with Medicines Australia guidelines.

To support successful, consumer-inclusive sponsorship of our events by pharmaceutical companies, we have taken advice from Medicines Australia and provide identification on name tags to specify profession/role (clinician/ researcher/consumer etc).

Please contact us to discuss any other arrangements or requirements to ensure a successful sponsorship of this event.

CONFERENCE PROGRAM

The event will include plenary sessions, breakout sessions, a debate, panel discussions and poster viewing.

Monday 11 September 2023

PRE-CONFERENCE WORKSHOPS

Pre-conference workshops will be held prior to the conference offering attendees the opportunity to participate in interactive sessions, and in-depth discussions.

Tuesday 12 September 2023

PROGRAM

Cancer incidence, detection, and therapy through an equity lens CONFERENCE DINNER

Tuesday evening will feature a three-course networking dinner including acknowledgements and entertainment and promises to be a great opportunity for delegates to make meaningful connections.

Wednesday 13 September 2023

PROGRAM

The future of cancer research

PUBLIC CONSUMER FORUM

The conference will conclude with a free consumer forum open to the public. Cancer experts and community representatives will explore some of the key issues around the latest research and therapies, and what these mean for patients. All are welcome to attend.

SPONSORSHIP BENEFITS

There are few Australian conferences of this calibre in cancer research and multidisciplinary events such as this, are rare indeed.

This event is an ideal platform to generate exposure for your organisation, showcase your organisation to an influential audience, associate your brand with highly innovative content, and demonstrate your support for cancer research in Australia.

Sponsorship of the VCCC Alliance Research Conference 2023 is an opportunity to:

• Promote your brand to conference guests

• Network and build meaningful relationships with leaders in the cancer sector that will last beyond the conference itself

• Increase your brand profile and awareness across the VCCC Alliance via various promotional channels available to you within your desired package

• Interact with delegates during breaks and the conference dinner

Feedback from previous attendees

Fantastic conference! One of the better ones I’ve attended in Melbourne - the venue was magnificent and the lineup and breadth of speakers was sensational. The Monday morning session would be hard to beat at any conference, as well, the dinner was fantastic.

As a scientist there is limited opportunity to have “real-life” understanding of what is going beyond the lab and this meeting allows us to interact with cancer related professionals and community members which is very rewarding and meaningful.

This was a fantastic conference. I was engaged, excited and inspired. As a researcher, it was great to hear the perspectives of the patients and to learn about the importance of political and economic factors of translatable findings. I’m looking forward to attending next year.

“

SPONSOR PACKAGES 2023

SUPPORT * SHOWCASE * CONNECT SILVER $12,000

available BRONZE $6,000

available GOLD $25,000 4 available PLATINUM $35,000

2 available 12

Multiple

Only

Advertisement in conference program

Logo & acknowledgement in printed program

Acknowledgement on Sponsorship page of conference website

Acknowledgement on VCCC Alliance website conference event page

Acknowledgement on VCCC Alliance social media accounts

Exhibitors display in conference foyer/ trade display

Delegate list provided at the registration cut off (names and organisation only)

Opportunity for a representative from your organisation to deliver a two-minute address to guests* (details TBC)

Opportunity to host a breakfast session (subject to organiser approval):

• Room hire and standard AV is included

• Session to be featured in the program

• Includes catering for up to 30 attendees

Option to increase or upgrade catering & AV is at sponsors’ own cost

Naming rights to one tea break

Brand logo featured on self-registration kiosk

Branding on all QR code signage for attendees to access Wi-Fi in venue (subject to availability)

Naming rights to the conference Wi-Fi

Brand logo featured on holding slides throughout the conference (incl dinner)

All prices are in AUD. GST not included.

Full page Half page Quarter page

Benefit Platinum $35,000 - 2 available Gold $25,000 - 4 available Silver $12,000 - Multiple Bronze $6,000 - Multiple Conference dinner tickets 10 6 4 2 Complimentary registrations 8 6 4 2

on a VIP table at the conference dinner 2

Seats

6m x 2m 3m x 2m 3m x 2m 30% discount

OR OR 13

SPECIAL OPPORTUNITIES

There are several exclusive one-off sponsorship packages available for your consideration:

Pre-conference workshops

$5,000 – subject to availability

VCCC Alliance led education workshops

The opportunity is available to sponsor a workshop in the conference program.

The VCCC Alliance education will be running four half-day education sessions that will complement the conference program.

Workshop topics for 2023

• AI applications (including ChatGPT) for cancer care, research and education

• Consumers as active partners in research

• Using Genomic Data for Personalised Care

• Clinical trial protocol design

Delegates will be invited to attend these sessions via their conference registration. Please note delegates attending these workshop sessions may or may not attend the conference. Please note that consumers will also be invited to attend these sessions.

As a VCCC Alliance workshop sponsor, your logo will be included in all promotion and communication to conference delegates. Please note that your entitlements below only apply to the pre-conference workshop program.

• Opportunity for a representative from your organisation to deliver a 5-minute address to the attendees*

• Logo and URL on Sponsorship page of the conference website

• Acknowledgment as the workshop sponsor in the event program, on the conference website and any other workshop related collateral

• Promotion along with the conference program on the website and will form part of the registration process

• Your brand included on welcome screens in the session room

• Opportunity to display signage at the workshop venue outside the room where sessions are held (provided by sponsor)

• One (1) display table in catering area during the workshop for sponsor’s use

* In line with Medicines Aust guidelines, this may not be used to promote pharmaceutical products, due to presence of consumers at the conference

Workshops will take place on Monday 11 September 2023 and will run for a maximum of 4 hours, with a 20 minute break halfway. Due to room capacities, attendance is limited to 30 people.

SPONSOR-LED EDUCATION

$7,500 – subject to availability

The opportunity is available to host a workshop in the conference program.

Sponsor-led workshops will be held before the main conference sessions open. Sponsors can lead these initiatives by providing the presenters and content to deliver education of your choice.

For your workshop to be considered you must include the following details in your proposal:

• Proposed name/title of the workshop

• Who the workshop will be targeting

• Topic or brief overview of what the workshop will involve

• Details of who will be running the workshop

As the workshop host and sponsor, you will receive the following entitlements. Please note that your entitlements below only apply to the pre-conference workshop.

• Room hire and standard AV is included (catering and option to upgrade for additional AV is at sponsor’s own cost)

• Complimentary session passes for presenters involved in the session (not applicable to delegates)

• Session to be featured in the program, with acknowledgement as the sponsor in the event program, on the conference website and any other session related collateral

• Promotion along with the conference program on the website and will form part of the registration process

• Logo and URL on Sponsorship page of the conference website

• Logo on title slide in session room

• Opportunity to display signage at the workshop venue inside the room where sessions are held (provided by sponsor)

• One (1) display table in catering area during the workshop for sponsor’s use

• Access to delegate list for workshop attendees (subject to Privacy Act legislation)

All workshops will be run as a half-day session. Workshops will take place on Monday 11 September 2023 and will run for a maximum of 3 hours (option to hold at 9am – 12pm or 1pm – 4pm).

Due to room capacities, attendance is limited to 30 people.

SPECIAL OPPORTUNITIES 15

CONFERENCE DINNER SPONSOR

$15,000 – 1 available

The conference dinner will be held on the evening of day one - Tuesday 12 September 2023. An estimated 300-400 guests will enjoy pre-event networking drinks, a threecourse dinner and entertainment throughout the night. As a sponsor of this part of the event, your organisation’s brand will be directly linked with this dinner, a true highlight of the conference.

Your opportunity includes:

• The opportunity for your Chief Executive to deliver a relevant five-minute address to dinner guests*

• Verbal acknowledgement by the MC of your company as the sponsor of the conference dinner

• Acknowledgement as the dinner sponsor in the event program, on the conference website and any other conference related collateral

• Recognition on conference app (subject to app sponsorship)

• Access to the conference dinner attendees list prior to the function (name and organisation only) – hand pick from this network to maximise your networking on the evening

• Complimentary table for ten guests to attend the dinner (dinner only)

• Your brand included on screens throughout the evening and conference

• The option to provide a gift for each guest as a memento of the evening

*Content should not be of a commercial or sales nature and cannot reference pharmaceutical products

SPECIAL OPPORTUNITIES 17

EXHIBITION BOOTH MOBILE APP SPONSOR

$12,000 – 1 available

Mobile apps have transformed the way delegates network and communicate at conferences. By sponsoring the conference app you will offer delegates an interactive platform to connect with each other and build meaningful relationships that will last beyond the conference itself. The conference app promises to:

• Reduce the impact on the environment by reducing paper printing

• Offer a one stop hub point of reference for delegates

• Facilitate interaction including the opportunity for delegates to ask questions, participate in live polling whilst increasing engagement and interest

• Allow delegates to connect and engage

Your opportunity includes:

• The opportunity to gain exposure to a specific target group and exposure to all delegates due to your brand being featured in the app as the app sponsor

• Acknowledgement in the conference program and website

• Acknowledgment on VCCC Alliance social media where the conference is being advertised

• Verbal acknowledgement during conference

• Brand logo featured on holding slides throughout the conference

$4,000 – multiple available

Promote your brand to the conference audience whilst taking advantage of networking opportunities.

• Exhibition booth includes octanorm walls, fascia sign, power and lights

• Logo & URL included on the conference website

• Exhibitor listing in the conference programme

• 2 x conference registration

SPECIAL OPPORTUNITIES SPECIAL OPPORTUNITIES 18

ADVERTISING

Printed Program

$1,500 – multiple available

Half-page article/promotion included in the printed Conference Programme

$4,000 – 1 available

• A full-page advertisement on the inside front cover of the programme

• Logo & URL on the Sponsorship page of the conference website

• Logo on the back cover

Poster Session / E-Poster Sponsor

$3,000 – 1 available

• Logo & URL in the conference program and website

• Logo included on promotion of conference posters/ poster sessions

• Logo included on e-poster screens/poster boards in exhibition

CUSTOM PACKAGES

We would be delighted to work with you to tailor a package to suit your requirements. Simply decide what you want to achieve out of your Sponsorship, whether that be to increase awareness of a product, program, issue or service; to establish and build networks; or any other goal – we will work with you to find the best solution to meet your objectives.

HOW TO APPLY

Applications for sponsorship and exhibition can be made online via the conference website at www. vcccallianceconference.com.au

Applications will be reviewed by the conference organising committee. You will be advised by email of the outcome of your application. Please note this process may take up to ten (10) business days.

To discuss your individual requirements and options for a customised package, please contact: Trish Jacoby VCCC Alliance 2023 Conference Office Think Business Events P 03 9417 1350 E vcccalliance@thinkbusinessevents.com.au

TERMS & CONDITIONS

The term ‘Conference Organiser’ refers to Think Business Events Pty Ltd and includes associations, corporate and government bodies who have engaged Think Business Events as their representative.

The term ‘Exhibitor’ includes any person, firm, company or corporation and its employees and agents identified in the Application Form or other written request for sponsor/exhibition space. The Goods and Services Tax (GST) at 10% is applicable to all goods and services offered by the Conference. All prices displayed in the Sponsorship Prospectus are in Australian Dollars and exclude GST.

1. A completed online Application Form is required to allocate sponsorship and exhibition booth/s. Acceptance of sponsorship and exhibition offers is at the discretion of the Organising Committee.

2. Space will be allocated on a ‘first come, first served’ basis and other factors such as size, preferences and sponsorship level. Allocations will be as close as possible to the desired location. Payment does not need to accompany the online Application Form.

3. Upon receipt of a completed online Application Form, the Conference Organiser will confirm entitlements in writing and forward acknowledgement of receipt together with a tax invoice.

4. The deposit will be 50% of the full amount, and payment is due 14 days from date of invoice. If payment is not received, the space will be available for sale to another company. The balance of the full amount will be due at a date specified on the invoice by the Conference Organiser. No exhibitor shall occupy allocated exhibition space until all monies owing are paid in full or unless prior approval is given.

5. All amounts are payable in Australian dollars. Direct deposits must be made payable to account details on the invoice. All payments must include the 10% Goods and Services Tax component.

6. Cancellation Policy: In the event of a cancellation, the sponsor/ exhibitor must submit the request in writing to the Conference Organiser. 50% deposit can be refunded minus administration fee for all cancellations made prior Thursday 10 August 2023 (30 days out). No refunds will be made for cancellations after that date. After bookings have been confirmed and accepted, a reduction of the sponsorship package is considered a cancellation.

7. Sponsors/Exhibitors are not permitted to assign, sublet or apportion the whole or any part of their package / booked space unless prior consent in writing from Conference Organiser is provided.

8. Privacy Statement: To assist with your participation, your organisation and contact details may be shared with suppliers and contractors, and be included in the participant lists and for the information distribution in respect to other related events organised by Think Business Events Pty Ltd. If you object to your details being shared, please inform the Conference Organiser vccc@thinkbusinessevents. com.au

9. Discounts for any entitlements not used or required will not be provided.

Official contractors will be appointed by the Conference Organiser to undertake stand construction and freight forwarding plus supply furniture, electrics and IT equipment. This is for insurance and security reasons.

The Conference Organiser

10. Reserves the rights in unforeseen circumstances to amend or alter the exact site or the location of the stand and the exhibitor undertakes to agree to any alteration to the site or the space reallocated by the Conference Organiser.

11. Reserves the rights to change the exhibition floor layout if necessary.

12. May shorten or lengthen the duration of the exhibition and alter the hours during which the exhibition is open.

13. Agrees to provide the exhibitor with an exhibitor manual prior to the exhibition for the purpose of communicating required actions on the part of the exhibitor.

14. Reserves the right to refuse any person including exhibitor staff, representatives, visitors, contractors and/or agents’ entry to the exhibition if they do not hold a Conference name badge.

15. Will specify conditions relating to the movement of goods and displays prior during and after the exhibition.

16. Will arrange security onsite during the period of the exhibition but will accept no liability for loss or damage.

17. Will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally will not be accountable for the level of commercial activity generated.

18. Agrees to promote the exhibition to maximise participation. The Exhibitor

19. Must comply with all the directions / requests issued by the Organiser including those outlined in the exhibitor manual.

20. Will not display an exhibit in such a manner as to obstruct or affect neighbouring exhibitors. This includes blocking or projecting light, impeding or projecting into aisles or neighbouring exhibition spaces.

21. Agrees to adhere to all VCCC Alliance 2023 Conference venue rules and regulations.

22. Acknowledges that the Conference Organiser has a preferred freight forwarder and agrees to comply with all instructions relating to delivery times. If an alternate freight forwarder is engaged, the exhibitor acknowledges that the Conference Organiser will not be able to provide assistance in tracking lost deliveries. The exhibitor agrees that the Conference Organiser will not be liable for any goods rejected by the venue, lost or damaged prior to the delivery date specified.

23. Must produce a valid Insurance Certificate of Currency for the period of the exhibition and this must be submitted to the Conference Organiser at least one month prior to the start of the Conference.

24. Will submit plans and visuals of custom-designed exhibits to the Conference Organiser at least one month prior to the start of the Conference. Exhibitors failing to do so may be denied access to the exhibition to build or may be requested to cease building.

25. Must not display, promote, sell or distribute products or medications that have not been approved for registration in Australia by the Therapeutic Goods Administration (TGA). The Conference Organisers reserve the right to remove your exhibit and personnel from the meeting in this instance. All exhibitors and sponsors must be able to provide proof of TGA compliance upon request.