Timeline
September
FacilityMatrix –Facility allocations commence for Term 1
BUCS –Pre-meetings
TrailblazersClub Captains’ Away day
UniversityEvent SupportWelcome 2025clubs support
Participation Development–B:Active sessions commence
October
BUCSFixtures Commence
WorkforceDevelopmentGame Changers workshops commence
Trailblazersdrop-in sessions
January
FacilityMatrix–Facility allocations commence for Pre-Season & Term 2 Clubs’ review meetings with the Facilities Team
BUCS–Fixtures commence Review matrix spend (clubs informed of remaining funding from BUCS matrix allocation)
ParticipationDevelopmentB:Active sessions commence
February
REDSAwards–Nomination forms sent to club captains & coaches for the RED, Director’s, Wellbeing & Inclusivity Awards
FacilityMatrix–SEH Access Passes data collection for next year’s Facility Matrix process
December
S&C–Mid-year engagement review
November
UniversityEventsupport–Open Day (clubs support student recruitment)
Trailblazers–drop-in sessions
FacilityMatrixInvoices issued for additional facility hire
March
FacilityMatrix –New academic year Facility Matrix Process begins New clubs express interest in the Matrix
BUCS –League and cup fixtures end (with the exception of summer competitions)
REDSAwards – Nominations for Awards open
Introduction
Dear Student Leader,
The University of Bristol has adopted a student-led approach to the development and management of #WeAreBristol Sports Clubs I believe this means that you, as a student leader, play a more active role in delivering club sport than students at any other institution across the country In order to recognise the central role you play, and to assist you in your duties within your club, the Sport, Exercise and Health Division (S E H) have developed the Sport, Exercise & Health Sports Club Guide
The Sport, Exercise & Health Sports Club Guide provides critical information about the relationship between a sports club and S.E.H. It details the range of support, expertise and resources offered to clubs by S.E.H, and outlines the key processes, dates and contact points to allow you to engage productively with the division and maximize the support you receive. I’m sure every club aims to provide an inclusive, fun, and well-resourced environment for students. To achieve this outcome, a strong and productive relationship between club and division is essential. The Sport, Exercise & Health Sports Club Guide provides a framework for this positive relationship to grow, develop, and ultimately, deliver an outstanding experience for your members.
I wish you every success over the next 12 months
Best wishes,
MattBirch DirectorofSport,ExerciseandHealth
Student sports clubs are a critical part of the division’s offer to students. It is therefore important that the process we adopt to allocate resource to clubs is in line with the division’s strategic priorities:
1.ImprovingHealthandWellbeing
Increase the physical activity levels of our university community, driven by a focus on health and wellbeing.
Work with internal and external partners to ensure the benefits of physical activity are part of a ‘joined up’ approach to student and staff health.
2.SupportingourCommunitytoThrive
Provide an inspirational and inclusive sport and physical activity service that allows everyone across our community to thrive and reach their potential
3.DevelopingCommunitiesandSenseofBelonging
Use the power of sport and physical activity to enable our community to meet like minded people, develop lifelong friendships and build connections with the university
S.E.HStaff KEY CONTACTS
WillHorsley-Sports Administrator(BUCS) performance-sport@bristol ac uk
MollyPoulterWilliams-Development Officer(Wellbeing) molly williams@bristol ac uk
LornaHatch-DevelopmentOfficer (Health) lorna hatch@bristol ac uk
LisaDaley-Development Officer(Sport) lisa.daley@bristol.ac.uk
S.E.HFacilityAllocationMatrix
Keychanges:
The allocation matrix process is starting earlier than previous in years New equality, diversity and inclusion bonus point has been introduced to the matrix scoring.
Financial support for sustainable Surridge kit is available, please contact matt.paine@bristol.ac.uk
Facility requests over the allocation are chargeable at 50% of the normal student rate. A maximum purchasable limit has been added to the second round of the Facility Matrix process (see below).
Criteria
FinancePolicy
EscalationProcess
Final notification – Business Development Manager requests meeting (with Bristol SU notification)
If payment is not received coaching or S&C support will be suspended until payment is received
If payment is not received within 1 month the club may have their team entries into BUCS reduced for the following season.
First notification – UOB Credit Control
Second notification – Finance Administrator
Final notification – Business Development Manager requests meeting (with Bristol SU notification)
BUCSoutstandinginvoices
First notification – UOB Credit Control
Second notification – Finance Administrator
No additional BUCS expenses or travel bookings will be processed / made until the debt is cleared
If payment is not received within 1 month the Coordinator contract may not be renewed at the end of the existing period
HourlyPaid Coach–
Part-time (Septto April/June)
Hourly paid Coach contracted for between 6-8 hrs per week across two/three terms depending on the playing season.
Eligibility:
BUCS point total (highest total 1st teams) in order Clubs who have a Head Coach or Coordinator are not eligible for a HPT coach as well
PrerequisitestobeconsideredforHPTcoachingresources:
• A team in the Premier/National League in BUCS
• Bristol SU Group Accreditation- min. Gold Balloon Accreditation
• Clubs must be affiliated to Bristol SU (Students Union) and have a minimum of 30 club members to qualify for any of the above coaching resources
StrengthandConditioning(S&C)
Whatdoclubsneedtodotobe consideredforS&C?
Clubs who are interested in S&C need to contact our S&C Team to discuss your club's options.
The outcome of this process is attendance. We have an expectation that individuals will attend a minimum of 85% of sessions. Due to the capacity of the gym, and to ensure this is a safe and effective space, S&C squads will be capped relative to the sport size and timetable. The total capacity of the gym is 40.
Whilst we may use training or physical data from time to time to make sure we are maximising your physical development and provide training direction, the only metric which individuals and clubs are accountable to is attendance. Simply put, we can only do our job if you turn up to sessions S E H reserves the right to withdraw S&C support from clubs who aren’t achieving attendance expectations
Contact
• MattPaine(PerformanceSportManager)- matt paine@bristol ac uk
• WillRuscombe-King(LeadStrength&ConditioningCoach)- will ruscombe-king@bristol ac uk
Year-roundsupport:S&CTimeline
WhereisS&C?
Over the last 5 years, S E H has invested over £150,000 into our facilities at Coombe Dingle All sessions will be located within the S&C Gym at Coombe Dingle Sports Complex – otherwise known as the OWL gym.
BUCSCompetition
Clubs who are affiliated with Bristol SU are eligible to compete in BUCS by evidencing continued, sustainablyhighmembernumbers(30+),strong clubdevelopmentpractices (such as engagement in the Bristol SU Group Accreditation system) and participationinnon-BUCSleaguesandevents in their discipline
BUCS Competition suits student-athletes looking to engage in high-level competitive sport alongside their studies
Our BUCS Programme is managed by the Sport, ExerciseandHealth(SEH)Division of the University of Bristol.
Each Member Institution will have at least one BUCS Institute Administrator (IA) (Sports Administrator (BUCS & Competitions) - William Horsley) that administrates representative teams’ fixtures
Institute Administrators and Club Captains will both use the BUCS Play app, developed by BUCS, to jointly administer BUCS competitions.
S.E.Hwillorganisecoachtransportforteamsofover eightathletes, with smaller teams driving/ taking public transport to fixtures and claiming back costs. Cost of transport/claims is deducted from the allocated funding support for the club and can be tracked on the S.E.H BUCS Spend Tracker.
BUCSleaguesbegininlate-September,andrun throughtoApril, with a winter break between mid-December and mid-January. Predominantly, fixtures take place on a Wednesday, however teams will occasionally be required to compete on other weekdays or weekends. Clubandteamcaptainshavearangeof administrativeresponsibilities to conduct before and after league fixtures. These will be conducted via the BUCS Play app, and include uploading team sheets and entering scores on the BUCS Play App BUCSissuefines if information is not uploaded in line with guidance All fines will be passed onto the Club for payment
If your club will be competing in a BUCS competition next season, specifically in BUCS events, we would like you to be familiar with the details of BUCS competitions, BUCS regulations and how S E H will administrate and support your club’s events
S E H finance agreed entries to BUCS competition, and affiliation to BUCS for competing clubs
S E H will also provide financial support for transport and accommodation costs – your club will be provided with their funding amount in August prior to the beginning of the season
IndividualathletesmustregisterforBUCSevents onBUCSPlay – these athletes can then be approved and entered by our Institute Administrator.
FixtureChanges
team entries finalised in May If your club is interested in joining our BUCS programme and competing in BUCS Leagues or Events, please contact performance-sport@bristol ac uk before the Team Review process begins
Walkovers
By entering into BUCS all your clubs’ teams are expected to fulfil all of their fixtures Conceding walkovers has financial as well as performance implications through fines and loss of BUCS points Therefore, any club that concedes a walkover will receive a £100 reduction in S E H BUCS Funding for the subsequent season I e a club that concedes one walkover in the 2025/26 season will have £100 taken away from their S E H BUCS Matrix Allocation for the 2026/27 season
ConsolidationWeeks
On consolidation (reading) weeks (27 to 31 October 2025 and 23 to 27 February 2026) clubs will need to fulfil their fixtures Clubs entering into BUCS are committing to playing a full season and this includes fixtures on these weeks. Do not expect there to be any less of a fixture schedule on these weeks (league or cup).
products (either in bulk or through your club’s own webshop on the Surridge Sport website)
BUCSEventsGlossary
ReadtheRegs – please familiarise yourself with the BUCS regulations for the season ahead
Please use the following address to access the comprehensive collection of regulationsbucs.org.uk/rules-and-regulations.html
ParticipationDevelopment
Development opportunities for club members interested in gaining leadership and coaching experience.
An example session plan detailing the activities you would deliver
SportandPhysicalActivityteam
LornaHatch–DevelopmentOfficer(Health)
JoeLeaver–DevelopmentOfficer(Inclusion)
MollyPoulterWilliams–DevelopmentOfficer(Wellbeing)
WorkforceDevelopment
A discussion between the Game Changers team and club representatives. This can be arranged through email seh-gamechangers@bristol.ac.uk OR Sign up via the website.
Contact
SportandPhysicalActivityTeam- seh-gamechangers@bristol.ac.uk
LisaDaley-lisa.daley@bristol.ac.uk
Pre-Season
Pre-Season-August
WhatisPre-Season?
Catered breakfast and lunch for those returning in August (charges apply)
WhatdoweofferHPTCoachedSports clubs&allotherclubs
2 x 1 5 hours technical sessions from first week in September
Turn up in August or September, ready to go with your club and team mates
Pre-Season-January
Pre-season in January is an opportunity to return following the winter break to prepare for the 2nd half of the season
Facility bookings resume from Monday 5 January 2026
Matt Paine (Performance Sport Manager) - matt paine@bristol ac uk
Facilities Team - seh-bookings@bristol.ac.uk
Trailblazers
DerbyDay
Please ensure that you and your club members have read the local rules for use of the University of Bristol’s sports facilities. All users of the facilities must adhere to the outlined rules of use or risk being in breach of University policies relating to conduct and behaviour.
Local Rules - Pool;
Local Rules - Indoor Sports Centre;
Local Rules - Coombe Dingle Sports Complex
FacilityAccessManagement
When arriving at any of our facilities please ensure you register your attendance at either the Welcome Desk, on an access gate or access tile. The access tiles are situated across our facilities including at entrance to the S&C Gym and 3G pitch and you can use the University of Bristol Active App to register your attendance. By scanning your card or the APP on site you are supporting the site management and data collection for future capital investment applications In addition, if your student group committee would like access to session attendance reports, get in touch (SEHbookings@bristol ac uk)! For additional information on this process please follow these links: Registering attendance at training sessionsUniversity of Bristol Sport (@bristolunisport) • Instagram photos and videos Scanning into our facilities - University of Bristol Sport (@bristolunisport) • Instagram photos and videos
Spectators FirstAidandParamedics
If you are looking to host an event that will attract spectators you should, as part of your risk assessment and event planning, start thinking about how you will implement, and control spectators invited to your event (to include players and participants when not participating in the sport/activity)
You should define reasonable enforceable, and clearly communicable, limitations on spectators
• No alcohol
• Objects that can be thrown
• Noisemakers
• Objectionable signs
Also included in your event plan and risk assessment should be clear guidelines as to how you communicate the behaviour policy (listed in terms and conditions for SEH (Sports, Exercise & Health) and by the SU (Students Union)) such as profane language restrictions and cheers and chants that may be offensive.
How you communicate the policy i.e., signage, game programs, social media, event organisers and committee and how will you enforce it, or what is your response strategy for all the above
If your event attracts 100 plus spectators in nature or has in the past attracted poor behaviour your event will require security A minimum of 2 are required at your event but you may require more
PleaseNOTE:Security will be an additional cost to the club to include BUCS (British Universities & Colleges Sport) matches that have been selected by the club to be ticketed
Events that involve contact sports and those considered elevated risk (a large volume of people participating in a new sport/activity), multi sport events, day events, tournaments, will all require additional first aiders at the event
For larger scale events we may request paramedic cover:
‘Due to the Increased pressure on demands on the NHS there has been on occasion a significant delay in response time by an ambulance or paramedic of over and above a couple of hours Having a paramedic on site means assessment of the injury and in some instances, treatment provided preventing the injury escalating to a critical response/serious nature or permanent damage.’
We do have defibrillators at all our sites.
Your event request will be evaluated by the Site Safety Advisors and if your event has been identified as requiring Paramedic level cover, we will let you know as soon as possible with a quote for the additional cost. Your event will not be approved until t his has been agreed.
SEH will provide comprehensive Paramedic support to all clubs at Coombe Dingle for Wednesday BUCS matches
Hospitality
Refreshments and catering are available to book for your teams (and visiting teams) at Coombe Dingle Sports Complex. Part of the University’s Source catering outlets, the Sport, Exercise and Health division work closely with the Source Team to provide the opportunity for teams to eat all together in the main pavilion on match days. The menus have been collaboratively designed by our Source colleagues and our nutritionist, and therefore are nutritional and perfect to help recover after playing matches. There are also other opportunities to book hospitality at Coombe Dingle so contact our Facilities Team for more information. Contact
Facilities Team - seh-bookings@bristol.ac.uk
Source - source-events@bristol.ac.uk
MaroonScholars
Students from clubs with a Head Coach or Coordinator
To be considered for a Maroon Scholarship you must have attended Pre-Season with your club
BristolREDS
A Bristol RED and Director’s Award are the most prestigious sporting awards conferred by the University. Eligible students will have produced exceptional performances on and off the pitch in their respective sports. Their achievement and commitment places them at the absolute pinnacle of university sport. In addition we have the #WeAreBristol Inclusivity and Wellbeing Awards These categories allow us to celebrate the outstanding achievements of clubs and students who have developed new initiatives and best practice in these critical areas.
CriteriaforAwards:
When applying/nominating for any of the awards please make it explicit in your application if this is for a team, individual, or a whole sports club
A club initiative that has allowed a more inclusive environment and encouraged more members to participate, especially from under-represented groups This could be in terms of competition, training, or your club’s social engagement.
TheBRITChallenge
Overview
Student Sport Clubs are a critical part of the division’s offer for students It is, therefore, important that the process we adopt to allocate resource to clubs is in line with the division’s strategic priorities:
1 Increase student participation levels, driven by a focus on student health and wellbeing and student satisfaction This will be achieved through an offer which is fair and equitable
2 Facilitate students gaining employability skills through sports leadership, volunteering, officiating, coaching and administration opportunities and experiences
3 Develop an inspirational and inclusive student-led sporting community, which allows sports clubs and talented athletes to reach their potential This will be achieved in an environment which is built on pride, partnership, ambition and trust.
4. Contribute to the health and wellbeing of staff by providing access to healthy activities.
5. Maximise commercial opportunities in a manner that creates significant opportunities for student development and/or provides income that can be reinvested in the student experience.
In addition, the consultation with student clubs established several key principles for the allocation of facility resource in the future. The process must:
be clear and transparent
remove the link between the #WeAreBristol Club Development and Facility Allocation processes
acknowledge that there is a finite facility resource and encourage joint responsibility (SEH and clubs) to ensure facility allocations maximises opportunities for students within and across sports clubs
develop a culture that encourages facility requests from clubs based on need
Detail of the Facility Allocation Process
This section provides additional information about the Facility Allocation Process and looks to clarify key areas highlighted during the club consultations
Eligibility – for clubs to be eligible for free facility access, they must be affiliated with Bristol Students’ Union and meet the following criteria:
SU (Students Union) Affiliation (adherence to minimum member numbers)
Bristol SU accreditation
Minimum of a student coach
Minimum entry to a local league or competition
Termtime – Student club’s facility allocation will be for term time bookings only (vacation periods are excluded) During the University’s vacation opening - 3:30pm period there will be a focus on commercial bookings
Income generated from these bookings will be re-invested in sport and physical activity opportunities for students.
Externalfacilities - Where SEH are unable to provide a suitable facility for a club, the division will support the sourcing of external facilities. The division will cover the hire charge up to the club’s nonchargeable hours allocation. Appendix 1 outlines the type of facility which may be sourced externally if SEH are unable to provide a University facility. Where a club requires additional facility time (beyond the free allocation), that cannot be facilitated within SEH facilities, the division will support the club to find alternative venues, but the full cost of the booking will be met by the club.
Timeline– the process for allocating each club’s facility allocation will begin in March and conclude by the end of June each year. The timeline will be shared with the Club Captains and S.E.H. support staff (Head Coaches and Coordinators) in early March. The 2025 timeline is detailed in Table 3:
Table 3: Facility Allocation Timeline
Swapsbetweenclubs- Following the initial allocation of free facility time to clubs, SEH will publish the facility timetable for student sports club bookings on an agreed date. Student clubs will have a two-week window to discuss any potential swaps with other sports. If a ‘swap’ is agreed between clubs, both committees must confirm the detail of the change with the SEH Facilities Team. An amended booking confirmation will be circulated by SEH to finalise the swap.
Reviewperiod - Clubs will have the opportunity to meet with the SEH Facilities Team in December and March each year to review their allocation As part of the review, clubs will have the opportunity to discuss any operational issues they are experiencing with their facility bookings There will be no option in these meetings to request additional facility time, however if there are sessions which are not being fully utilised by the club, then there can be a discussion regarding the reallocation of specific training slots to other clubs SEH will also consider booking ‘swaps’ between clubs (where both clubs agree) as part of these discussions
Strength&Conditioning – SEH will aspire to link pitch/court training sessions with Strength & Conditioning sessions for clubs It is important to note SEH will be providing several new options for Strength & Conditioning training, including individual S&C (Strength & Conditioning) sessions in the S&C Suite and streamed training through the University of Bristol Sport APP
Coaches - If there is a change of club coach after the facility allocation process has been completed, SEH will work with the club to find alternative training times, if the coach is not available at the times allocated. This may not be possible in every case. It is therefore essential that all clubs keep their coach updated on the facility allocation process as it progresses.
SEHAccesspass - All students who attend training sessions will be required to have a valid SEH Access pass which will be automatically added to your basket when purchasing your student club membership (at the cost of £25). The total number of club members (who will have purchased the access pass) will be assessed on 1st February each year and will inform the club’s metrics for the following academic year. The SEH Access pass contributes to the following support provided by the Sport, Exercise & Health Division:
Access to training sessions that take place on SEH and SEH funded facilities
Access to facilities for BUCS and InterClub matches
BUCS administration support for BUCS including entries, scheduling travel and other expenditure
Access to support services provided by the SEH Performance Sport Team which includes:
Strength & Conditioning - in-person and virtual Club Development support Workforce Development support - including bursary support for training Volunteer opportunities which can be used as part of the Bristol Plus award Opportunities to request support participation through the B:Active programme and/or other entry level activities
Additionalfacilityrequest - Once all clubs have been allocated their free facility training hours, SEH will reopen the process for additional facility hire requests All clubs will be required to submit their request for chargeable facility time (at 25% of commercial rate) in line with the timeline in table 3, to
BUCS Expenses Guidance 2025-26
Each club is allocated a contribution towards their BUCS competition expenditure that can be spent on transport, and potentially accommodation (when required) Please note that expense claims will not be accepted if they are related to a sports’ ‘weekend league’ fixtures that are not eligible for BUCS points BUCS Matrix funding cannot be used to pay any BUCS fines incurred – any invoices for fines will be the direct responsibility of the club and forwarded to the Club Captain (if received by our Sports Administrator – BUCS & Competitions).
Please note that it is highly encouraged that expense claims are submitted on a regular basis and no longer than 14 days after the event date. This is to help ease administration pressures, prevent a backlog of claims and ultimately ensure quicker reimbursement.
A detailed breakdown of each club’s expenditure will be available for the club at the end of Term 1, Term 2, and for a limited number of clubs at the end of Term 3.
BUCS Matrix allocation, Clubs overspend and contribution to BUCS competitions
Any overspend of the allocated BUCS Matrix funding by clubs will result in an invoice being issued to cover the additional spend. This will be invoiced to the club’s SU account at the end of Term 2 and the balance will need to be paid within 30 days (in line with the University’s Financial regulations.)
After the final fixture/event of the BUCS season clubs will be given a two week deadline in which to submit all remaining expense claims Any expense claims submitted after this deadline will be rejected and claimants will be advised to settle with the club’s SU account instead
CoachTravel
Travel will generally be facilitated through our contracted coach company When this is the case and a coach is shared by more than one club, transport costs will be allocated on a percentage basis based on standard squad size For example, using the average squad sizes and a £600 50-seater coach to Exeter with a Rugby Union (22), Basketball (12) and Netball (14) team would be split 48 ways, equalling £12 50 per seat Rugby Union would therefore be charged (22 x £12 50), Basketball would be charged (12 x £12 50) and Netball (14 x £12 50)
Where a coach is provided for a club, the expectation is that all athletes will travel on the arranged transport. Any choice not to will not be reimbursed via the expense claims process.
ExpensesClaims(forexampletrainorbustravel)
If you are making your own way to a fixture and claiming travel expenses, please return your Non-Staff Expense Form via the S.E.H BUCS Expense Portal. Please do not return your form via email as it may not be processed.
Any claims exceeding £100 per person will need to have prior approval from the Sports Administrator (BUCS & Competitions). Please do not book and pay for any tickets or hotel rooms without receiving this approval as we may not be able to reimburse you from the BUCS Matrix allocation. You may therefore have to apply directly to your club to recoup any monies spent.
We are unable to pay for travel from your home to the bus/train station or meeting point within Bristol through the University non-staff expense claim. Only travel from your destination station to the venue can be reclaimed through this system Please refer to the guidance below on any caps on amounts claimed Please note that all items claimed will require receipts to support the amounts, except for mileage, which is claimed on the basis of numbers of miles travelled (calculated using the AA Route Planner)
If one person has paid for train or bus tickets for several participants, then all the names of the travellers will need to be included on the claim form.
Non-staff expense claim forms should be processed and paid approximately 2 weeks from submission (subject to staffing and operational resource).
In exceptional circumstances, the University (BUCS account) will make a payment to a Club’s SU account (for example for a facility booking or large accommodation purchase) with prior discussion and agreement from the Sports Administrator (BUCS & Competitions) A Purchase Order number will be issued by SEH and the SU will need to raise an invoice to enable the transaction to be processed
Mileage(inownvehicle)
Mileage can be claimed at 45p per mile if you are travelling by yourself If you are driving fellow team members by car then the mileage rate is 50p per mile but all passenger names must be listed on the claim form The passenger mileage rate can only be claimed if you are taking fellow players in the car, you cannot claim this rate if you are only taking spectators The claim form must also include the starting postcode and destination postcode and total number of miles claimed The total number of miles claimed will be based on The AA Route Planner calculation of the fastest journey between those postcodes and back (as it will be for the round trip) Please ensure you enter the postcodes into the Route Planner | Directions, traffic and maps | AA (theaa com) to get the mileage you are eligible to claim for and then enter that on your claim form
Accommodation
When an overnight stay is required for BUCS competitions running over two or more consecutive days then requests for accommodation will need to be submitted 3 weeks before the date of the competition (where possible) to the Sports Administrator (BUCS & Competitions). The Sports Administrator (BUCS & Competitions) will first look to book accommodation through the University of Bristol’s approved supplier and will require the following information to request accommodation:
Date of competition and sport
Date(s) accommodation required
Venue of competition (including post code)
Guest details for each team member (incl. Full name, Date of Birth, Email Address, Mobile Telephone number)
Once the bookings have been confirmed by the University’s approved supplier confirmation will be sent to the original requester for review and checking Any errors need to be identified and reported to the Sports Administrator (BUCS & Competitions) immediately Payment for these bookings are made directly through our budget codes so no direct expense is incurred by an individual and therefore no claim is required The necessary deduction will be viewable on the club’s BUCS Matrix Funding Tracker
In the event that accommodation is required and unable to be booked through the University’s approved supplier then an agreement can be reached for clubs to make their own accommodation bookings at a maximum of £50 per person per night and can be reimbursed through the usual expense claim process Any amounts over and above this would need to be discussed directly with the Sports Administrator (BUCS & Competitions) Receipts must be attached Please note, in line with the University Expenses Policy, we are unable to reimburse costs related to Airbnb or other similar room-letting agents as they cannot meet the standards of health and safety and insurance standards required by the University Should you wish to use these facilities then you would need to go directly to your club to discuss any reimbursement
JobDescription–HeadCoach
UOBHeadCoach
JOBDESCRIPTION
Faculty/SchoolorDivision:CentreforSport,ExerciseandHealth
Faculty/SchoolorDivisionAddress:TyndallAvenue,Clifton,Bristol,BS81TP
JobFamily: Professional & Administrative Services
Grade: H
Hoursofwork: 37 hours per week (evenings and weekends)Contracttype: Full-Time
Workpattern: Varied Vacancy Reference Number:
1.1MainJobPurpose
Develop, deliver and manage a coaching, playing and preparation programme to optimise performance and deliver on strategic aspirations. Work to instil a positive ‘can do’ culture and structure built on the core values of the University of Bristol Performance programme. Lead on player and coach development by ensuring pathways are logical, considered and deliberate. Ensure the sport contributes to raising the profile of Bristol University for academic and current sporting excellence
1.2StandardResponsibilities
• Provide leadership, direction and commitment to players and coaches about training, competition and personal development Use appropriate analysis methods to provide constructive feedback for coach, team and player development
• Display good coaching conduct and work to ensure an inclusive and engaging environment
• Work with fellow coaches to ensure all teams/athletes are represented and coached at fixtures and training sessions as required
• Report to the relevant manager, providing termly performance reports, and meet regularly with Performance Team
• Provide positive, knowledgeable support to the wider team as required, acting as a point of escalation for the most complex queries
• Monitors spend against a delegated budget and work with colleagues to increase income and grow the programme.
• Design, create and promote preseason programmes with the Performance Sport Team and Support service staff.
• Promote a culture of anti-doping in sport, maintain awareness of UK Anti-Doping (UKAD) regulations.
• Develop clear athlete development plans to support, develop and empower athletes.
• Identify and recruit prospective new applicants, for example students for VC scholarships and the Performance Programme that are specific to the sport they will be coaching.
• Line manage and mentor coaches and players to optimise delivery and performance with ultimate responsibility and accountability for whole sport performance and participation (unless a Director of the individual sport is in place, e.g. tennis)
• Work with the Performance Team to raise performance expectations, in and out of competition, through use of support functions such as sports medicine and sports science
• To be ultimately responsible and accountable for 1st team selection and performance and attend matches/events which are often on weekends
These duties provide a framework for the role and should not be regarded as a definitive list Other reasonable duties may be required consistent with the grade of the post
1.2.1AdditionalResponsibilities
• Oversee the University of Bristol Club (specific to specified sport) and junior performance sport (where applicable)
1.3Relationships
Linemanager: Performance Sport Manager – Matt Paine
Linemanagerto(whereappropriate):Coaching Staff
1.4JobHazardsandPre-employmentChecks
This role will require an enhanced DBS check
2PERSONSPECIFICATION
2.1SpecificSkills,Knowledge&ExperienceRequired
JobDescription-CoachingCoordinator
· Independent and initiative driven approach to the role and work within the parameters of the performance sport environment in the University
· Suggest changes when necessary, around individualised delivery for each athlete on a caseby-case basis, reported to the Head Coach to make the final decision.
1.1Relationships
Linemanager:Head Coach
Linemanagerto(whereappropriate):Head of Performance
1.2JobHazardsandPre-employmentChecks
The post holder will be subject to a satisfactory enhanced with child and adult barred list DBS check as a requirement to operate within role. This check will be completed prior to taking up post, with re-checks required every 3 years while in role.
