Introduction
Sport,ExerciseandHealth
ManagementTeam
MattBirch-DirectorofSport Exercise&Health matt.birch@bristol.ac.uk
JohnWilford-Sport&Health Manager john.wilford@bristol.ac.uk
GordonAitken-Facilities& OperationsManager gordon.aitken@bristol.ac.uk
AndyTrott-DirectorofTennis andytrott@bristolacuk
JamesRowntree-Group Health&FitnessManager jamesrowntree@bristolacuk
MattPaine-Performance SportManager matt.paine@bristol.ac.uk
JoBlackett-Business DevelopmentManager jo.blackett@bristol.ac.uk
BusinessDevelopmentTeam
ZanetaNedza-Deputy BusinessDevelopment Manager ka19711@bristol.ac.uk
VickyDickson-Business DevelopmentOfficer vicky dickson@bristol ac uk
KirstyTomlinsonEventsManager kirsty tomlinson@bristol ac uk
S.E.HMarketing& CommunicationsTeam SEH-comms@bristol ac uk
Sport&PhysicalActivityTeam
PeterBurrows-DeputySport &HealthManager peterburrows@bristol ac uk
JoeLeaver-Development Officer(Inclusion) joe.leaver@bristol.ac.uk
MollyPoulterWilliamsDevelopmentOfficer(Wellbeing) molly.williams@bristol.ac.uk
LornaHatch-DevelopmentOfficer (Health) lorna.hatch@bristol.ac.uk
LisaDaley-Development Officer(Sport) lisa daley@bristol ac uk
OperationsTeam
CaitlinCrawford-Aquatics Manager
StefanoRonchi-Centre Manager,IndoorSportsCentre
JacobGarrett-Centre Manager,CoombeDingle SportsComplex
Sport,ExerciseandHealth
Coaches
Strength&Conditioning(S&C)
WillRuscombe-King – Lead Strength & Conditioning
Ethan Preddy – Lead Strength & Conditioning
GarethPepperell– Strength & Conditioning Coach
Rugby
OllySlym – Head of Rugby & Men’s Head Coach
AmberReed – Head Coach Women
HollyPhillips – Assistant Women’s Coach
OllyRobinson – Assistant Men’s Coach
StevenLuatua - Assistant Men’s Coach
AndrewBell- Assistant Men’s First Team
Tennis
AndyTrott– Director of Tennis
AliBlackett – Head Coach Performance
OllyBendall – Tennis Co-Ordinator
JasonBoon – Community Tennis Manager
Hockey
ChrisWhite – Head Coach Men’s and Ladies
MartinHicks – Talent Academy Lead
NicSuller – Performance Coach
Boat
EdBloomfield – Head Coach
FreddieBryce - Senior Coach
Football
AlanTyers – Men’s Football
BillMeehan – Women’s Football
Netball
ChaniWopara – Netball
Badminton
RajPopat – Badminton
Polo
AdamSmith – Women’s Water Polo
SimonHalstead– Men’s Water Polo
Cricket
ChrisBolton – Cricket
Volleyball
MatthewPollock – Volleyball Men’s
ConnorRobins – Volleyball Women’s
Futsal
JonoTyrell- Futsal coach
SPORT, EXERCISE & HEALTH DIVISION
CodeOfPractice, Relationshipsand Responsibilities
YourResponsibilities:
1. Create an environment where everyone has the opportunity to participate in their chosen sport / activity at the appropriate level,
2. Maintain an environment free of fear and harassment,
3. Recognise the rights of all participants to be treated as an individual,
4. All participants have the right to seek advice and guidance from coaches / experts and staff,
5.Promote the concept of a balanced lifestyle, which support wellbeing of the participants in sport, and out of it
6. Provide a space that all participants can attend, and feel supported, respected, and included in all parts of the session,
7. Use feedback to reflect on your sessions and participation satisfaction Did you agree aims of the session and are they achieved?
8. Make sure that all participants have enjoyed the session, and want to come back again next week.
YourBehaviours:
When coaching / leading or delivering for the University, you must showcase a series of behaviors that holds you accountable for your actions. Using your position to change and shape the lives of your participants,
Respect all participants at all times, and build relationships that can thrive, challenge and develop as athletes and as people.
Use appropriate language at all times in sessions.
Do not allow any form of discrimination to go unchallenged.
Do not publicly use criticism or engage in the use of demeaning comments to others
Communicate with, and provide feedback to participants in a way that shows respect, care and clarity of message
SupportforyouasCoaches:
Bristol SU – Code of Conduct
Sport, Exercise and Health Values and Behaviors
Student Health Service – University of Bristol
Wellbeing Service – University of Bristol
Concussion Toolkit
HourlyPaidTeachers& TrainingSupportRoles
As an hourly paid teacher (HPT) you claim your fees using MyERP Payment is made on the 26th of the month, for work done in the previous month You'll need to know: the department that will be paying each fee claim your position ID
HowdoIfindthisinformation?
1.Log into MyERP using your normal UoB login and password (link opens in new window).
2.From the left-hand menu, go to My Details > My Personal Details
3.Select the Employment Details (HPT) tab.
Enteringyourclaim
1.Log into MyERP using your normal UoB login and password (link opens in new window).
2.From the left-hand menu, go to Forms > HPTClaim.
3 Press [Tab] to move to the Form description box
4 Enter a general description of the claim, for example "Coaching claim – Oct 21"
5 Under the claim details, pick your Position ID from the drop-down list (see introductory paragraph for where to find this) and press [Tab]
6 Applicant ID, Department and Role should get filled in automatically
7 Enter the claim date range - date claimed from and date claimed to (inclusive)
8.Enter the number of hours you are claiming for.
9.In the Comments section, break down the number of hours you are claiming by date and number worked on that date.
10.Select Submitform.
The form will go to Matt Paine to approve.
As an hourly paid teacher, you must submit each claim at the start of the month, for work done in the previous month.
Allow time for your claim to be approved by the deadline – SEH must receive your claim by the 3rd of the month to ensure payment is made in that month. Any later and payment won’t be made until the following month
Submit your final month's claim before your end date You won't have access to the system after this date
Toviewallyoursubmittedclaims
1 Go to Reports > My Reports > My HPT Claims
2. All your claims are listed.
Status D means the claim is a draft and has not been submitted
Status N means the claim is active and has been submitted and is in workflow
Status C means the claim has been closed and is no longer in workflow.
3. You can Export the list for your own records if you want: Select Export at the bottom of the screen. Select any of the.xlsx options.
To open/amend a draft or unapproved claim
1 Go to Forms >HPTClaim
2 Select the Form ID box
3 Press [Space] Any incomplete claims (draft/unapproved) appear
4 Select the claim to open it for editing and submission
RejectedHPTclaims
You'll receive a task if one of your claims is rejected
1 Log into MyERP using your normal UoB login and password (link opens in new window)
2. Click on the Task icon (tick with an orange number next to it) in the top right of the screen.
3. Select the rejected claim task.
4. Look at the Workflow log section near the top of the form.
5. At this point, either: Make the required changes and click Resubmit, or Click Discard
Any queries or questions regarding the above, please contact: Penny.Rowe@bristol.ac.uk
Mentalhealthandwellbeingservices
Our wellbeing services are free and open to all undergraduate, postgraduate taught and postgraduate research students.
StudentWellbeing
The Student Wellbeing Service offers help and guidance if students are experiencing challenges, or want some extra support. Advisers will listen and help plan and problemsolve with students
They will also connect students with specialist services if they need specific support
Requestwellbeingsupport
StudentCounselling
Student Counselling offers short-term individual counselling with experienced counsellors
They also offer therapeutic groups where individuals can discuss their issues with peers, led by a trained counsellor. These include: bereavement group cognitive behavioural group Mandarin speaking group postgrad support trans group women's group
Students cannot book directly. When students request support from student wellbeing, they will connect them to the best support or service.
DisabilityServices
Disability Services support students with a range of disabilities, learning difficulties and other health and mental health conditions Find out which students are supported
Mentalhealthadvisoryservice
The team work with students who have been referred with complex mental health difficulties
If students are referred, a mental health advisor will create a care plan for them which will focus on their strengths and help them find the right support at University and in the wider community
ResidentialLife
Residential Life offers a support network for students living in university accommodation
Each village has a Residential Life team of fulltime trained support staff. They are there to provide expert help, support and advice 24 hours a day, seven days a week.
The team includes chief and senior residents who live in the residences. They provide approachable and familiar faces and will listen to individuals and offer support for whatever concerns or worries they may have.
The contact details for the support centres in student villages: North, West and East Residential Support Centres.
SexualViolenceLiaisonOfficers
Our team of male and female Sexual Violence Liaison Officers (SVLOs) are specially trained to support any students who have experienced any form of sexual violence
Find out more about the support the SVLOs can offer
CONCUSSION What is it and what to do?
Concussions are a form of brain injury caused by twisting or bouncing motions of the brain in the skull
Research suggests that ~1/2 of athletes would return to sport experiencing concussion symptoms! Prompt symptom disclosure enables faster recovery and return-to- play (RTP) and prevents the impact syndrome, which can result in very serious, potentially fatal, brain swelling. ven when risk of second
Women often report higher symptomology and severity postconcussion, calling for a greater need for women to follow the RTP/RTL guidelines to ensure speedy recovery
Anyone with a suspected concussion MUST BE REMOVED FROM PLAY IMMEDIATELY
Medic on-site: listen to and follow the medics advice. They will direct you based on symptoms you have.
No medic on site: send athletes to Student Health Service (SHS) or call 111 (NHS) If you notice any of the red flags at the bottom, the athlete requires urgent medical attention
They must not return to activity that day and until an appropriate Healthcare Professional has excluded concussion or they have completed a return to learn and sport programme. Do your best to ensure they are supervised in a safe manner for the next 24 hours
Direct students to our Concussion Toolkit to follow our recovery advice and 6-stage returnto-play (RTP) and return-to-learn (RTL) guidelines.
Direct students to our Concussion Toolkit
WATCH OUT!
Concussion symptoms may be delayed following a head injury so keep an eye out!
Red Flags!
Don't ignore these red flags, athletes should seek immediate medical advice from Student Health Services (SHS) or A&E if they are experiencing any of these. This toolkit is not to be used as a replacement for advice from a qualified practitioner
Symptoms
What the athlete tells you / what you should ask about:
Headaches
Ringing in ears
Nausea
Vomiting
Fatigue
Visual problems
Confusion and mental fogginess
Amnesia
Dizziness
Sensitivity to light or sound
Physical Signs
What you might see / what you should look for:
Loss of consciousness
Slurred speech
Delayed question responses
Dazed appearance
Forgetfulness - e g , asking the same thing multiple times
Lying motionless on ground/slow to get up
Vomiting
Grabbing/clutching of head
Use this tool for baseline testing, symptom tracking and head injury assessments!
Baseline Testing
Encourage your athletes to baseline test at least once before the season starts!
Baseline testing is important for all athletes, so that symptoms after a suspected head injury can be compared to pre-injury levels If they are significantly different, the athlete may have sustained a concussion and should go to their GP/SHS (or call 111) for a formal diagnosis and then follow our six-stage return-to-play (RTP) and return-to-learn (RTL) guidelines. Baseline testing is especially important for women! Their baseline symptoms are likely to be different at each stage of their menstrual cycle So, tracking and understanding these will help you to differentiate between true concussion symptoms and menstrual cycle symptoms.
Encourage symptom tracking if athletes are concussed
Symptom tracking is important for...
Tracking recovery - check they are getting better, not worse! Noticing if levels of exercise in a particular stage are worsening symptoms - recovery process is being rushed! Identifying delayed symptoms of concussion - signs for concussion are not always obvious at first, they can take 24-48 hours - If so, direct athletes to seek medical advice! It is especially important for women, who should compare their symptom tracking tests to their baseline tests from a similar stage of their menstrual cycle to see whether any exacerbated symptoms are a result of their cycle rather than recovery relapse.
Being a Supportive Coach
Direct them to our Concussion Toolkit - this provides guides on coping mechanisms, maintaining a positive mindset and reaching out to social support networks Understand the Return to Learn and Return to Play protocol.
Sorry coaches, return to learn comes first! Athletes should only be back at full (contact) training after 14 days symptomfree at rest
Whilst the athlete is unable to train, help keep them involved by giving them coaching responsibilities - helping you run and plan training sessions or managing the team on game days. Check in on them - maybe their unsure of where to get help or just need a cup of tea and some motivation! Assign the concussed athlete a recovery buddy who helps them to stay accountable to their injury Understand that women may take longer to recover, may have different symptoms or higher symptom severity
Other Useful / Sport-Specific Resources
NHS - Head Injury and Concussion
UK Concussion Guidelines for Non-Elite (Grassroots) Sport Headway
The FA - Football Concussion Guidelines
RFU - Headcase GRAS Programme
England Netball Concussion Policy
England Hockey - Concussion Guidelines for Parents & Coaches
BUCSCompetition
“WhatisBUCS?”
BUCS (British Universities and Colleges Sport) is the NationalGoverningBodyforcompetitive, performance-levelinter-universitysport
The University of Bristol is a BUCS Member Institution, and we can enter representative teams in BUCS-run Leagues and Events to earn our institution BUCS points.
BUCS is a fantastic opportunity for you and your club-mates to play high-level,competitivesport andrepresentyouruniversity in fixtures against other institutions.
“WhoparticipatesinBUCSCompetitions?”
Clubs who are affiliated with Bristol SU are eligible to compete in BUCS by evidencing continued, sustainably high member numbers (30+), strong club development practices (such as engagement in the Bristol SU Group Accreditation system) and participation in nonBUCS leagues and events in their discipline. BUCS Competition suits student-athletes looking to engage in high-level competitive sport alongside their studies
“WhofacilitatesBUCSCompetitionat theUniversityofBristol?”
Our BUCS Programme is managed by the Sport, Exercise and Health (S E H) Division of the University of Bristol
Each Member Institution will have at least one BUCS Institute Administrator (IA) (Sports Administrator (BUCS & Competitions) - William Horsley) that administrates representative teams’ fixtures
Institute Administrators and Club Captains will both use the BUCS Play app, developed by BUCS, to jointly administer BUCS competitions
S.E.HBUCSLeagueResponsibilities:
• Communicate with BUCS
• Schedule fixtures
• Allocate facilities
• Book & schedule coaches (for teams of over 8 people)
• Communicate with other institutions
ClubBUCSLeagueResponsibilities:
• Sign up to BUCS Play
• Enter team sheets for league fixtures
• Enter scores for league fixtures
• Fulfil your fixture
MyclubisparticipatinginBUCSLeagues nextseason–whatdoIneedtoknow?”
If your club will be competing in BUCS competition next season, specifically in a league format, we would like you to be familiar with the details of BUCS competition, BUCS regulations and how S E H will administrate and support your club’s campaign BUCS participation comes with associate financial costs. S.E.H finances entries to BUCS competitions, and affiliation to BUCS for competing clubs.
S.E.H also allocate funding for transport and accommodation. The total figure allocated to each club will be confirmed in August each year. Details of your club’s expenditure will be available via the S.E.H BUCS Club Spend Tracker. Clubs will be contacted to with updates of their spend in January and the invoices for overspend will be issued in April.
S.E.Hwillorganisecoachtransportforteamsof overeightathletes, with smaller teams driving / taking public transport to fixtures and claiming back fuel costs. Cost of transport/claim is deducte d from the allocated funding support for the club and can be tracked on the S.E.H BUCS Spend Tracker. Clubs can opt-out of S.E.H organised transport.
BUCSLeagueTimeline
TeamEntryReview April
TeamEntered May
WelcomeBack&Pre-Season August
ClubCaptainTraining August
BUCSLeaguesStart September
WinterBreakStarts
Mid-December
BUCSLeaguesRecommence Mid-Januar y
BUCSleaguesbegininlate-September,andrun throughtoApril, with a winter break between mid-December and mid-January Predominantly, fixtures take place on a Wednesday, however teams will occasionally be required to compete on other weekdays or weekends Clubandteamcaptainshavearangeof administrativeresponsibilities to conduct before and after league fixtures These will be conducted v ia the BUCS Play app, and include uploading team sheets and entering scores on the BUCS Play App
S.E.HBUCSEventResponsibilities:
• Communicate with BUCS
• Communicate with other institutions
• Approve entries
ClubBUCSEventResponsibilities:
• Contact Institute Administrator expressing interest
• Sign up to BUCS Play
• Enter your event
• Book transport
• Book accommodation
“MyclubisparticipatinginBUCSEvents nextseason–whatdoIneedtoknow?”
If your club will be competing in BUCS competition next season, specifically in BUCS events, we would like you to be familiar with the details of BUCS competition, BUCS regulations and how S E H will administrate and suppor t your club’s events
S.E.H finance agreed entries to BUCS competition, and affiliation to BUCS for competing clubs S E H will also provide financial support for transport and accommodation costs – your club will be provided with their funding amount in July prior to the beginning of the season IndividualathletesmustregisterforBUCSevents onBUCSPlay – these athletes can then be approved and entered by our Institute Administrator.
“MyclubisinterestedinjoiningBUCS competitioninthefuture–whatdoI needtoknow?”
BUCS Competition takes the form of leagues with regular fixtures, or one-off events You can find out the format of your sport on the BUCS sports webpage: https://www bucs org uk/compete/sports html
BUCSChecklist
RegisteringforBUCSPlay – all your members must be registered by the star t of the season.
AllocateTeamCaptains – please do this on BUCS Play ahead of your first games in October. AttendaBUCSCatchUpMeeting – if you are competing in BUCS, you will be contacted by S.E.H during Pre-Season with meeting details.
Re-affiliate – please reaffiliate your club with your sport’s National Governing Body (where applicable).
ViewyourFixtureonBUCSPlay – League fixtures will be available from July Sports with stand-alone events, this calendar will be released in October
CheckyourFunding – you will be provided access to the S E H BUCS Spend Tracker in your ‘Welcome Back!’ email
PrintPlayingUnderProtestforms – these are available on the BUCS website
PrinttwocopiesofyourPaperTeamSheets –these are available on the BUCS website. ReadtheRegs – please familiarise yourself with the BUCS regulations for the season ahead. Please use the following address to access the comprehensive collection of regulationsbucs.org.uk/rules-and-regulations.html
BUCSPlayoffs
Clubs who reach the BUCS playoffs will be provided with 2 x 90 minutes of training time during the Easter vacation period to assist with preparation for the events These sessions will be specifically for the team who have reached the playoffs and therefore there may be an adjustment to the normal facility allocated as part of the Facility Matrix process (e.g. half a 3G rather than the whole pitch).
EUSACompetitions
Clubs who successfully qualify and choose to participate in EUSA Competitions will be provided with 2 x 90 minutes of training time for an additional four weeks following the end of the allocated facilities through the SEH Facility Matrix process to assist with preparation for the events These sessions will be specifically for the team who are participating in the EUSA Competition and therefore there may be an adjustment to the normal facility allocated as part of the Facility Matrix process (e g half a 3G rather than the whole pitch) Teams will also be allocated S&C support during this period
WorkforceDevelopment
i.Overviewofprogramme
Game Changers is the University of Bristol’s sports leadership and volunteering programme. It provides students with training, qualifications and opportunities to apply those new skills to your club environments in a range of areas including coaching, officiating and community outreach. The programme runs continuously throughout the year to fit flexibly around your studies. You can sign up at any time.
CoachandOfficiatingQualifications
If you are interested in upskilling your club workforce... Game Changers is here for you! We will cover 75% of the course cost, up to £200. All you need to do is sign up, attend a drop in with the team, attend the course and complete 10 hours volunteering with your student club!
This is a great opportunity for your club to utilise student coaches and create a better experience for participants within your club!
Stage1
Stage2 Stage3
Sign up and attend an information induction.
Choose your training workshop or coaching qualification
Complete 10 hours of volunteering (Wit hin your club or community group)
Workshops
We work with a range of different community partners to provide learning and development oppor tunities to our student groups; focusing around accessibility, inclusion, mental health and overall participation. This may be of particular interest to specific committee members
Visit: www bristol ac uk/sport/participate/game-changers/
REDSAwards
A Bristol RED and Director’s Award are the most prestigious sporting awards conferred by the University. Eligible students will have produced exceptional performances on and off the pitch in their respective sports. Their achievement and commitment places them at the absolute pinnacle of university sport. In addition we have the #WeAreBristol Inclusivity and Wellbeing Awards. These categories allow us to celebrate the outstanding achievements of clubs and students who have developed new initiatives and best practice in these critical areas.
CriteriaforAwards:
When applying/nominating for any of the awards please make it explicit in your application if this is for a team, individual, or a whole sports club.
Contact
• EventsTeam- sports-events@bristol.ac.uk
• PerformanceSportTeam- performance-sport@bristol.ac.uk
1.REDAward:
• Outstanding performance in BUCS Competition over a consistent period
• Performing in representative sport (student and junior international level upwards)
• Demonstration of ability at high level sporting competition (beyond BUCS)
• Three years significant contribution above and beyond club level
Trailblazers
2.Director’sAward:
• Students who have made a significant contributi on to their clubs on and off field
• Played at a consistently high level within their club
• Supported a change in culture within the club that has brought about different results
3.#WeAreBristolInclusivityAward:
• A club initiative that has allowed a more inclusive environment and encouraged more members to participate, especially from underrepresented groups. This could be in terms of competition, training, or your club’s social engagement.
4.#WeAreBristolWellbeingAward:
• A club initiative or fundraising project, with a clear well-being focus and strategy.
• The project or idea must have clear aims at improving the mental health and wellbeing of club members and the #WeAreBristol community at Bristol.
• This initiative should provide an environment that has enabled and actively promoted health and wellbeing
#WEAREBRISTOL
AboutNutritionX
Established with the vision of bridging the gap between nutrition and performance, Nutrition X has grown into a trusted brand among elite athletes globally. What began as a solo venture out of the founder's parents' house, inspired by a deep love for sport and the need for quality supplements to support personal recovery, has now grown into one of the largest nutrition companies within the sports space.
NutritionXEthos
At the core of Nutrition X's ethos is the empowerment of athletes. The company is dedicated to serving only elite athletes rather than the mass gym-goer market, ensuring that every product and service associated with the brand is of the highest quality and performance-driven.
NutritionXoperatesontwomainpillars:
EliteSupplementRange:
All supplements are founded on robust scientific research, ensuring they contribute to enhancing an athlete's health and performance Each product is formulated using literature-informed ingredients and dosages, guaranteeing the highest quality standards On the website, you’ll find a short video accompanying each product explaining how the product works, along with an easy-to-read document detailing the science behind it This reinforces the strong scientific foundation of each supplement.
Furthermore, every product is Informed-Sport certified, meaning each batch undergoes rigorous individual testing to ensure it is free from banned substances, making it safe for elite athletes to use.
NutritionEducationandSupport:
Nutrition X take a more holistic approach to performance nutrition. They support a food first approach, meaning that most of the nutrient’s athletes consume should come from whole foods, while also recognising the important role that supplements can play in an athlete’s regimen.
Therefore, they assist performance nutritionists by providing additional resources and support, alongside delivering educational talks and interactive sessions to groups of athletes. This is with the aim to educate the athlete on performance nutrition, so they can apply this to their daily lives.
Leadership&Expertise
The success of Nutrition X is, in part, driven by the expertise of world-renowned nutritionists, Professor Graeme Close and Don Mclaren. Professor Graeme Close, a leader in the field, has published approximately 175 papers and review articles, and has spoken at over 100 conferences worldwide. His career highlights include Head of Performance Nutrition for England Rugby and the DP World Tour Golf and consultant to several Premier League football clubs
Don Mclaren brings over 35 years of experience in sports nutrition, having supported several premiership football and rugby teams He is an Emeritus Professor of Sports Nutrition at Liverpool John Moores University, further solidifying the company’s foundation in scientific excellence
Check them out!
Discountcode:BRISTOLUNI
Nutrition X have kindly given us an exclusive discount code, so check them out!
You will not be disappointed by the standard and taste of their products, and the quality of service you receive
For additional information on how to integrate nutrition strategies into sports clubs using their products and support, please contact our Performance Nutritionist, Milly (millyboorman@gmail com)
CONTENTS
TRAINING
ADDITIONALBOOKINGSREQUESTS
ADDITIONALSTAFFING
HEADCOACH/CO-ORDINATORSKILLSESSIONS
PRE-SEASONALLOCATIONS
BUCS
FACILITIES–COMPETITIVECOMPETITIONS(OUTSIDEBUCS)
FACILITYINFORMATION
ADVERSEWEATHER-CANCELLATIONPOLICY
KEYCONTACTS
TRAINING
Facilities for training are allocated via the annual facility matrix process (see student clubs guide for more detail).
Clubs will need to submit yearly risk assessments to cover all health & safety aspects of matches and training.
For every hour of allocation there is an inbuilt 5 minutes at start/end of session to allow for changeover times between clubs and/or activities
If a training session is to be used as a match and or external guests invited to training session, we require that an e-mail is sent to seh-bookings@bristol.ac.uk so we can ensure that we have changing rooms and/or access to scoreboards, matchday equipment ready etc.
ADDITIONALBOOKINGREQUESTS
Additional booking request for student clubs should be made by the club (as they are responsible for the facility charges). It is important that the student clubs are part of the booking process from start to finish and that they understand the financial implications of their request, which may include additional staffing at facilities and/or hospitality provision which they would need to book separately.
This includes requests for meeting room and physio/treatment room bookings. The cost of these bookings for clubs are heavily subsidised.
For all internal requests as staff, please complete the online enquiry form and ensure you use the “Facilities - SEH Staff only” menu option
Swimming Pool - Ice baths
Ice baths are available upon request and can be hired at an additional cost. The limiting factor for these booking are availability and the production and storage of the ice. Therefore if we get multiple requests for ice baths we may have to look at a rota system in line with BUCS matches for 1st team players.
ADDITIONALSTAFFING/SESSIONSUPPORT
To assist with site management, we must have all volunteer coaches/support assistants/non–UOB salary staff in regular attendance registered on our database (LEGEND) and provide access cards for attendance monitoring for training sessions.
Please provide a list of any regular attendees that fall into this category for the club. We look to update our records on an annual basis ahead of pre-season.
The following forms are required:
Coaches qualification certificates for any staff attending the sessions
DBS evidence - under a new University policy, we do not need to see the actual certificate just the date of issue and reference number
Copy of coaches public liability insurance
HEADCOACH/CO-ORDINATORSKILLSESSIONS
The skill sessions are provided by the Performance Sport team to help develop talent in your clubs. The hours provided are for specific skills and development sessions for your scholars, maroons, and top keen performance players (it is not an extra training slot/session). Coaching hours are to be booked in advance ahead of each term and are dependent on availability following the completion of the Facility Matrix Allocation process - usually completed at the end of August.
Allocation of hours for skills sessions:
Head Coaches – 6 hours per week
Co-Ordinators – 3.5 hours per week
The maximum facility provision provided will mirror the allocation provided under the Matrix process (e.g., 4 tennis courts for Tennis). These sessions are aimed at small groups so numbers will also be considered.
Please only request the facility space that you require for skills sessions (e.g. the full sports hall this will limit availability, equally two coaches could share the 3G from different sports).
Head Coaches and Co-ordinators sessions will be booked in for term one in August These sessions will be reviewed with the Head Coaches and Co-ordinators in December and bookings secured for term 2. In March the Facilities Team will review skills sessions for Term 3 in line with competition periods.
Please complete the online enquiry form to request bookings
You will be required to submit the names and e-mail addresses of all players utilising these sessions as these will be added to an Interest Group to support data collection and analysis.
PRE-SEASONALLOCATIONS
WhatisPre-season?
Our pre-season has developed into a leading pre-season structure within the UK university sector. Simply put, it is the most valuable time of year to prepare for BUCS (British Universities and Colleges Sport) and your competitive season With no academic pressure, this is the perfect time for our students to improve performance, develop physically and technically, whilst having fun and making memories with friends.
Pre-season is for all Sports Clubs who participate in BUCS competition/complete the Facility Matrix process
When does it start?
Pre-season will start the second week of August for Head Coach and Coordinator sports, with all other sports starting in early September
WhatdoweofferHeadCoachandCoordinatorSportsClubs?
2 X technical sessions per day (AM and PM/ evening) = 8 per week
1 X S & C session per day in the OWL = 4 per week
Wednesdays and weekends off to recover and enjoy with friends
2 X Home Pre-season friendlies
Catered breakfast and lunch - August only (charges apply)
WhatdoweofferHPTCoachedSportsClubs&allotherclubs?
Access to all term time club training and the week prior to welcome week in September.
HPT Coaches – begin contracts on that Monday, so Pre-season is supported by your coaches
2 X S & C sessions per week
It is a requirement that the student committee for the club sign-up and complete any forms sent out via the Performance Sport mailbox
BUCS
Our BUCS programme is managed by the Sport, Exercise and Health (S E H) division of the University of Bristol (separate from Bristol Student Union).
Each Member Institution has a least one BUCS Institute Administrator – our Sports Administrator (BUCS) - and they lead on the following on behalf of the University: Communications with BUCS and other institutions
Schedule Fixtures
Allocate Facilities
Books and schedule coaches
Coordinates financial claims directly from clubs
Organising the invoicing of clubs for BUCS overspends (additional expenditure over the allocated funding provided by S.E.H).
We ask that you kindly refrain from any direct communication with other Institutes without consulting our Sports Administrator (BUCS) and/or Matt Paine. This includes for fixture changes, pitch allocations, disputes
Additional information relating to BUCS can be found in the Student Clubs Guide.
FACILITIES–COMPETITIVECOMPETITIONS(OUTSIDEBUCS)
S.E.H, subject to availability, will provide facilities free of charge for teams competing in National League competitions (max. 1 team per club).
S.E.H, subject to availability, will provided facilities free of charge for one female & one male team competing in local league competitions - now at capacity. Due to facility capacity restraints, we are currently not accepting any additional league teams.
If clubs wish to enter other teams into local league competitions they will need to source their own facilities - applications can be made for S.E.H facilities and, if available, will be hired at 50% of the standard hire cost.
If external facilities are required, the club will need to liaise with the third-party provider directly regarding the booking and payment for their match time
FACILITIESINFORMATION
The local rules of use for each facility are available by following the links below:
Coombe Dingle Sports Complex
University of Bristol Swimming Pool
Indoor Sports Centre
In addition to the local rules of use please note the following key facility information
Please ensure the playing area is not entered until the start of your allocated training period. If you are the first booking of the day we will endeavour to unlock gates to allow access 5 minutes before the start of your booking.
Coombe is a mixed use site with many of our customers being under 18. It is also surrounded by residential properties. Please give this due consideration. Amplified music is not permitted without prior authorisation from SEH Bookings.
Any event requests (events are consider where there will be over 100 in attendance) need to include additional First Aid and security requirements.
Event planning information
S E H approved providers are:
Armasec Security
Bristol Ambulance
Changingrooms–CoombeDingle
Each changing room that is signed out will require a key deposit of £10 to be made by card. The deposit will be refunded to the card holder when they personally return the key back in.
BUCSWednesdays
Due to the remarkably busy nature of BUCS on a Wednesday S.E.H Facilities Team preallocate lockable changing rooms to ensure every team gets a changing room for the prescribed amount of time.
The changing rooms are scheduled in team priority order, considering all the fixtures on site
Weekendfixtures
Hockey National League requirements stipulate that UoB Men's 1s, Clifton Men's, and Clifton Ladies teams all have to be allocated 2 changing rooms per match.
For all other hockey teams North Block 6 is available for female changing and North Block 5 for male changing.
Football/Rugby - S.E.H Facilities will pre-allocate lockable changing rooms for all league fixtures
ADVERSEWEATHER- CANCELLATIONPOLICY
Astro pitches - Upper & Lower
Temperatures of 2 degrees and falling will result in the booking being cancelled. Temperatures of 2 degrees and rising the pitch will result in the pitches being playable with care. However this is at the discretion of the hirer.
The expectation is that the club make their own decision about whether your booking is safe to go ahead (due to the varying start times of matches) and advise accordingly - cancellations made due to adverse weather fall outside of the minimum notification of cancellation period.
S.E.H will credit accounts (either hire fee or work with the club to schedule a rearrangement) where pitches are deemed to be unsafe for play. This includes if you have had to make an earlier call due to travel of the opposition and/or the forecast indicates that there is freezing weather.
Astro pitches - 3G
The 3G pitch is not affected by low temperatures, but snow can remain on the pitch longer than grass. SEH will decide on when bookings are safe to restart after a snow event.
Grass pitches & outdoor courts
S.E.H will e-mail advanced notifications before the weekend where a decision is taken to close a pitch. This will be undertaken on a Friday, at approx. midday following a grounds inspection.
S.E.H do not automatically provide notification to clubs of the cancelling pitches where there is a chance that matches can be played, especially if it is in the middle of the day.
Please e-mail seh-bookings@bristol.ac.uk to notify S.E.H of your request to cancel. Ensure that you list timings of the match/booked slot and reason so that we can adjust invoices.
Cancellations made after 5pm on Fridays and at the weekend.
Please ensure that our S.E.H Operations team are informed of your decision to cancel you booking due to the weather by calling Coombe Dingle (tel: (+44) 0117 394 0281).
Please ensure that you also send confirmation of the cancellation to sehbookings@bristol.ac.uk ahead of the following Monday to ensure your cancellation is registered for Invoicing purposes.
IndoorSportsCentre
Pleasefindbelowessentialinformationregarding bookingstakingplaceattheUniversityofBristol’s IndoorSportsCentre.
Checkin - Everyone must check in upon arrival at the reception area and then proceed directly to the booked activity.
All staff/students and those with cards/member cards are required to bring these for checking in to activity.
At all times, there will be two members of staff on site. For any queries/questions during the booking, please initially ask the reception staff member.
Studios- The three studios are different sizes and capacity varies depending on the activity involved. Please check with seh-bookings@bristol.ac.uk to ensure your activity is taking place in the correct studio.
First aid - There is a first aid kit located at the main reception and at the gym reception There is a defibrillator located in the office behind reception
Fire alarm procedure – If the fire alarm goes off, please walk immediately to the meeting point which is at the end of Tyndall Avenue, by the Arts and Social Sciences building. There is a weekly fire alarm test on Tuesdays at 8:30 am.
Changing rooms - For the sports hall and studios, changing rooms are located on the first floor for women and on the second floor for men. Gender neutral changing facilities are on the ground floor. Disabled changing rooms are located on the ground floor and first floor.
Lockers - Available in the changing rooms. Please bring a padlock to secure your belongings or one can be purchased at reception. All users of the changing room and lockers are to remain on site when using a locker. When you leave the building, you must take your belongings with you.
Water machines - Located on the ground and first floor. Please bring your own water bottle to refill or you can purchase a bottle at reception.
Equipment - Can be hired from reception for a £5 refundable deposit per item Payment must be made by card Shuttlecocks and table tennis balls can be purchased at reception
Spectators- All spectators of the sports hall must watch from the balcony on the third floor
Food and drink - Alcohol cannot be bought into the Indoor Sports Centre at any time No food and only water is allowed in the sports hall and studios
Contact number - 0117 4283 200
Directions - University precinct map or what3words smile racks hungry
CoombeDingleSportsComplex
Pleasefindbelowessentialinformationregardingbookingstaking placeattheUniversityofBristol'sCoombeDingleSports Complex.
Checkin-Everyone must check in at reception before their booking and pay any outstanding booking fees before play
At all times, there will be two members of staff on site For any queries/questions during the booking, please initially ask the reception staff member.
Firstaid- All duty staff are first aid qualified and there is a first aid kit located at reception and in the first aid room University of Bristol security staff are available and can be called if needed The defibrillator is located at the main reception
Firealarmprocedure – If the fire alarm goes off, please walk immediately to the meeting point which is in the main carpark, where the coaches park
Changingrooms - If you would like to use the changing rooms, please ask at reception for a key There will be a £10 deposit, charged on a card, and when the key is returned at the end of your booking, the £10 charge will be returned onto the card There is a disabled changing room in the Indoor tennis Centre, and another located in the North block There are disabled toilet facilities on site
Equipment- Tennis rackets can be hired from reception for a £5 refundable deposit Various sport items are sold at reception
Parking - Please ensure you park according to the markings in the car park If the car park is full, please park off site
Lighting - Site floodlights are on a timer system and cannot be overridden by staff on site
Litter – Please leave the site as you found it. There are several litter bins across the site but if they are full, please speak to one of the staff members who will be happy to help dispose of the litter.
Dogs - No dogs permitted on site except for assistance dogs.
Foodanddrink - No food or drink, apart from water, is permitted on the pitches or courts. There is a water machine in reception so please bring your own bottle to refill or you can purchase a reusable bottle
There is also a drink and snack vending machine at reception and in the pavilion Alcohol cannot be brought onto site at any time The bar in the pavilion is currently open on Wednesdays, Saturdays and Sundays but can also be open on request, subject to a minimum spend
Footwear- Please wear appropriate footwear for the relevant sport
Roomcapacities- If you wish to hire out a room at CoombeDingle, please note the following capacities;
Main pavilion: 100
Meeting room in the pavilion: 20
3G stand upstairs: 20
3G stand downstairs: 20
Contactnumber- 0117 394 0281
Directions- University precinct map, Coombe Dingle Sports Complex - Google Maps or what3words shelf awards voting
WITH THANKS TO OUR PARTNERS & SPONSORS
