July 9th Agenda, Old Business and New Business Items

TOURIST DEVELOPMENT COUNCIL JULY 9th, 2020 Webex Video Conference Call West Palm Beach, Florida AGENDA 1.

ROLL CALL

2.

AGENDA ADDITIONS AND DELETIONS – MOTION TO APPROVE

3.

MOTION TO APPROVE JUNE 11th TDC MEETING MINUTES*

4.

MOTION TO RECEIVE AND FILE THE CONSENT ITEMS FOR JULY 2020 MARKETING AGENCIES REPORTING A. DTPB ACTIVITY REPORT* B. CULTURAL COUNCIL ACTIVITY REPORT* C. SPORTS COMMISSION ACTIVITY REPORT* D. FILM & TV MONTHLY NEWSLETTER* E. FILM & TV PRODUCTION REPORT* PBC CONVENTION CENTER OPERATING REPORTS F. CONVENTION CENTER INCOME STATEMENT & FINANCIAL OPERATIONS ANALYSIS COMPARED TO BUDGET & PRIOR YEAR* G. CONVENTION CENTER MARKETING UPDATE* H. CONVENTION CENTER “PACE” REVENUE REPORT* I. CONVENTION CENTER FOOD & BEVERAGE OPERATING REPORT* OTHER TDC SUPPORTED AGENCY/DEPARTMENTS REPORTS J. ERM PROJECT STATUS REPORT* K. PBI TRAFFIC REPORT* L. HOTEL PIPELINE REPORT* M. CONTRACT TRACKING REPORT* N. SEMI-ANNUAL 3.31.2020 PERFORMANCE MEASURES*

5.

OLD BUSINESS – DISCUSSION ITEMS A.

TDC TOURISM PERFORMANCE METRICS 1.

TDC DASHBOARD CURRENT MONTH & YTD* a.

Discover Hotel Performance Dashboard* b.

Bed Tax Collections* c.

Report Out Metrics*

B.

FY2021 Budget Checkpoint# 3 *- Glenn J. Motion to Approve

2.

1

6.

C.

Draft FY2021 Performance Measures Post COVID* - Motion to Approve

D.

Marketing Recovery & Stimulus Timetable BCC- Glenn J.

NEW BUSINESS – DISCUSSION ITEMS A.

FY 2020 Diversity Overview included in Contract Renewals*

B.

FY2021 Agency Contract Renewals * Motion to Approve

C.

SPORTS COMMISSION 1.

Motion to approve the Cat. “G” Grant Agreements*: Grant a. b.

c.

2.

First Responder Games (September 9-20, 2020) - 15+ Venues in Palm Beach County.

NEW Perfect Game WWBA World Championship Weekend (October 8-12, 2020) – Roger Dean Chevrolet Stadium, FITTEAM Ballpark of the Palm Beaches, Santaluces Athletic Complex Perfect Game 14U World Championship (October 16-19, 2020) – FITTEAM Ballpark of the Palm Beaches Total Amount

DISCOVER 1.

Two Minute Update- Jorge Pesquera

E.

FILM & TV 1.

Two Minute Update- Chuck Elderd

F.

CULTURAL COUNCIL 1.

Two Minute Update- Dave Lawrence

G.

CONVENTION CENTER

2.

Room Nights

$15,000

1,200

$50,000

6,820

$10,000 $75,000

1,100 9,120

Two Minute Update- George Linley

D.

1.

Amount

Spectra Venue Management a.

Two Minute Update- Dave Anderson Spectra Hospitality a.

Two Minute Update- Vincent McPhail 2

H.

ERM 1.

Two Minute Update- Deb Drum

7.

BOARD COMMENTS

8.

PUBLIC COMMENTS

9

ADJOURNMENT August board meeting not scheduled, next Meeting September 10th. *Attachment included

Tdc/tdcmtgs2020/Agenda.07.09.2020

3

5. OLD BUSINESS

Palm Beach County

Tourist Development Council Board Meeting Checkpoint #3 Update 7.9.2020

5.B

Palm Beach County Tourism 2021 Budget

Key Metrics Calendar February 2020 • • • •

Hotel Rooms Available 3.6% Higher LY Hotel Rooms Sold 5.3% Higher LY Hotel Room Revenue 9.8% Higher LY 17,602 February Hotel Room Inventory Increased 3.5% from 17,013 Feb 2019

• Occupancy 86.9% vs. 85.5%1.6% Increase to 2019 • Average Daily Room Rate $279.00– 4.2% Higher than 2019 • Revenue per Available Room $242.56 5.9% increase from 2019

2

Palm Beach County Tourism 2021 Budget

Key Metrics Calendar March 2020 • • • •

Hotel Rooms Available 3.6% Higher LY Hotel Rooms Sold (41.9%) Lower LY Hotel Room Revenue (50%) Lower LY 17,602 March Hotel Room Inventory Increased 3.5% from 17,013 March 2019

• Occupancy 48.3% vs. 86.1%(43.9%) below 2019 • Average Daily Room Rate $233.79– (14.0%) lower than 2019 • Revenue per Available Room $112.88 (51.8%) down from 2019 * Late month closures, Breakers; Boca Resort: Eau PB

3

Palm Beach County Tourism 2021 Budget

Key Metrics Calendar April 2020 • • • •

Hotel Rooms Available (13%) Lower LY Hotel Rooms Sold (77%) Lower LY Hotel Room Revenue (87%) Lower LY 14,736 April Hotel Room Open Inventory decreased (16%) from 17,602 March 2020

• Occupancy 20% vs. 77%(74%) below 2019 • Average Daily Room Rate $135.34– (37%) lower than 2019 • Revenue per Available Room $27.14 (84%) down from 2019 * Closures, Breakers; Boca Resort: Eau PB; The BEN

4

Palm Beach County Tourism 2021 Budget

Key Metrics Calendar May 2020 • • • •

Hotel Rooms Available (1%) Lower LY Hotel Rooms Sold (62%) Lower LY Hotel Room Revenue (69%) Lower LY 16,973 May Hotel Room Open Inventory decreased (4%) from 17,602 March 2020

• Occupancy 27% vs. 70%(62%) below 2019 • Average Daily Room Rate $131.55– (15%) lower than 2019 • Revenue per Available Room $35.46 (67%) down from 2019

5

Palm Beach County Tourism 2021 Budget

Revenue Source- 2020/2021 Tourist Development Tax (Bed Tax) Re-Forecast 2020/Re-Budget 2021

Most Likely Case: Down (33%) Recover 25%

Back to 2016 & 2017 Levels

BOLD = Forecasted Collections 6

Palm Beach County Tourism 2021 Budget

Revenue Source- 2020/2021

Tourist Development Tax (Bed Tax) Checkpoint #1 March collected in April

$1M Up

Back to 2016 & 2017 Levels BOLD = Forecasted Collections 7

Palm Beach County Tourism 2021 Budget

Revenue Source- 2020/2021

Tourist Development Tax (Bed Tax) Checkpoint #2 April collected in May

$1.6M Up Over Base Back to 2016 & 2017 Levels BOLD = Forecasted Collections 8

Palm Beach County Tourism 2021 Budget

Revenue Source- 2020/2021

Tourist Development Tax (Bed Tax) Checkpoint #3 May collected in June

Back to 2016 & 2017 Levels 9

Palm Beach County Tourism 2021 Budget

Revenue Source- Metrics Occupancy/Rooms Sold/ADR’s

Checkpoints Performance

10

Palm Beach County Tourism 2021 Budget

Revenue Source- 2020/2021

Tourist Development Tax (Bed Tax) Staff Recommendation • Hold all Contract Targets FY2020 & 21 • Hold Proposed Original Stimulus of $6M • Plan for Additional Stimulus Release in FY21 from Reserves- Higher Collections

11

Tourist Development Tax (Bed Tax)

Mitigation Plan

Commit to Forecast 2020 Likely Case (28%) Down • Likely Revenue $38.9 Million • Hold Planning Revenue @ $36.3 Million • Loss Revenue FY2020 ($18.2) Million • Achieved Cost Reduction to Lower Targets • Provide Agencies Max 50% of Reserves • Move $2M of Beach Funding to Stimulus • Revenues above $36.3M flow to Reserves Re-Budget 2021 Hold Most Likely Case 25% Increase • Most Likely Revenue $48.4 Million • Hold Planning Revenue $45.4 Million • Effective Growth Rate 17% Increase • Revenue Growth FY2021 $9.5M • Limit Contract Growth Current 5.14 Plan • Allow usage (7.5%) of reserves (Risk) • Use $1.5M Special Projects to Stimulus • Hold $500K in Special Projects 12

Tourist Development Tax (Bed Tax)

Recovery Plan

Outlook 2022 Most Likely Case 10% Revenue Increase • Limit Contract Growth to 5% Yr. over Yr. • Review Risk on Cash Advance Needs • Any funds above 10% Reserve move to Stimulus Funding not Contract Outlook 2023 Most Likely Case 7.5% Revenue Increase • Limit Contract Growth to 5% Yr. over Yr. • Begin Reserve rebuilding to 15% • Any funds above 15% Reserve move to Stimulus Funding not Contract Outlook 2024 Most Likely Case 5% Revenue Increase • Limit Contract Growth to 5% Yr. over Yr. • Begin Reserve rebuilding to 20% • Any funds above 20% Reserve move to Stimulus Funding not Contract

13

Tourism 2020 Re-Fcst 2021 Re-Budget Palm Beach County

Operating Budgets Stimulus Potential

Tourist Development Council Board Meeting 7.09.2020

14

Palm Beach County Tourism 2021 Budget

All Stimulus Spending will be tracked outside of the Agency Contractual Budgets and approved by the TDC Finance Committee & TDC Board.

Stimulus of $6.5M was Approved.

Potential Stimulus Held in Reserves; Release after FY21 Checkpoint Reviews Allowable Uses: • Marketing and Promotion & Related Services • Marketing B / CII Grants- Culture • Marketing Grants- Sports 15

Operating Budget Targets FY2021 Potential Spending w/ 18 Mths Stimulus

DRAFT

$3.2M Increase Over Base Potential $3M of additional Marketing Stimulus available from FY20 and FY21 Bed Tax Revenues Exceeding Base Projections 16

Palm Beach County Tourism 2021 Budget

Tourist Development Tax (Bed Tax)

Next Steps- TDC Staff • Re-Budget @ Targets Complete • Funding Stimulus Complete • Checkpoint 1 Week 1 May (Mar) • Checkpoint 2 Week 1 June (Apr) • Checkpoint 3 Week 1 July (May) • Confirmation of FY2021 Growth for FY2021 Budget- Today • Approvals: BCC Contracts FY20 Amended July BCC Recovery Plan and Stimulus- 8/25 Contracts FY21 Renewed Sept BCC

17

Palm Beach County

Questions & Board Direction

18

PALM BEACH COUNTY Tourist Development Council Discover the Palm Beaches Semi-Annual Performance Measures

OBJECTIVE 1 2 3 4 5 6 7 8 9 10 11

Advertising Impressions Unique Visitors to Web Site Consumer & Travel Industry Database increase

STATUS Behind Schedule N/A Completed

PERFORMANCE INDICATOR Advertising Impressions

308,243,719 501,813,880 251,294,909 679,250,000

Percent of Goal

37.00% 686,100,000 400,000,000

1,162,695

N/A

N/A

0.00%

N/A

N/A

337,274

391,043

400,212

394,145

101.54%

400,000

400,000

Social Engagement

Ahead of Schedule

Social Engagement

Ahead of Schedule

FY 2020 Goal

732,754

Earned Media Impressions

Group Level Booked Room Nights Convention Center Shared

3/31/2020 Actual

Consumer & Travel Industry Database increase

Ahead of Schedule

Behind Schedule

3/31/2019 Actual

Post Covid 19 FY 2021 Goal

Unique Visitors to Web Site

Earned Media Impressions

Booked Room Nights - Hotel lead Program

3/31/2018 Actual

Pre Covid 19 FY 2021 Goal

Booked Room Nights - Hotel lead Program Group Level Booked Room Nights Convention Center Shared Group Level Actual FY Room Nights for Convention Center Shared

75,604,727 201,720,824 178,500,573 212,180,000

84.13% 201,571,000 150,000,000

403,947

723,501

911,454

1,522,500

59.87%

1,800,000

1,200,000

77,781

78,786

58,626

160,000

36.64%

144,000

90,000

28,114

15,787

31,676

53,000

59.77%

47,700

30,000

20,417

24,648

24,627

35,000

70.36%

31,500

20,000

Group Level Actual FY Room Nights for Convention Center Shared

On schedule

Destination Reviews

On schedule

Destination Reviews

38

35

19

65

29.23%

45

55

Destination Site Participation

On schedule

Destination Site Participation

49

52

51

90

56.67%

70

70

Generate 12 million Owned Views/ Digital Footprint

On schedule

Generate 12 million Owned Views/ Digital Footprint

N/A

N/A

7,165,356

12,000,000

59.71%

12,500,000

11,000,000

5.C.

PALM BEACH COUNTY Tourist Development Council Cultural Council of Palm Beach County Semi-Annual Performance Measures

4

OBJECTIVE Continue to expand the Council's destination marketing efforts through grants to eligible non-profit cultural organizations.

Provide both technical and professional development for the cultural industry in order to build capacity and sustainability within the industry.

Increase awareness of Palm Beach County as a cultural destination through intregrated advertising, marketing and public relations efforts.

Increase social media followers, specifically targeting users interested in arts, culture and/or travel.

5

Utilize the Cultural Concierge program to grow high-impact cultural tourism leads.

1 2 3

Expand co-op opportunities for cultural organization partners and hotels.

Promote the Robert Montgomery, Jr. building as a cultural destination and 7 informational hub for the County.

6

STATUS on schedule on schedule on schedule on schedule on schedule on schedule on schedule

PERFORMANCE INDICATOR Advertising and social media leads Website Visits Visitors to the Cultural Council Size of "out-of-county" audiences Estimated number of cultural room nights Direct room nights from cultural activity Number of cultural audiences

3/31/2018 3/31/2019 3/31/2020 FY 2020 Actual Actual Actual Goal

Pre Post Covid 19 Covid 19 Percent of FY 2021 FY 2021 Goal Goal Goal

2,966

N/A

N/A

N/A

0.00%

N/A

N/A

339,136

277,101

285,687

530,000

53.90%

580,000

580,000

6,550

9,714

5,206

12,500

41.65%

10,000

6,000

883,139

864,738

765,802 1,127,171

67.94% 1,327,506

889,429

388,928

187,152

194,132

264,167

73.49%

275,059

184,290

13,576

14,171

14,878

20,186

73.70%

23,493

15,740

2,512,458 2,657,801 2,739,325 3,957,823

8

Social media followers

N/A

30,690

9

Cultural Concierge program leads

N/A

10

Co-op program packages sold

69.21% 4,046,981 2,711,477

33,569

35,000

95.91%

38,600

37,500

512

598

1,000

59.80%

1,200

1,000

N/A

47

45

55

81.82%

55

50

Tourism email database

N/A

N/A

22,045

27,000

81.65%

33,750

32,000

Partner referrals

N/A

N/A

22,852

50,000

45.70%

52,000

40,000

PALM BEACH COUNTY Tourist Development Council Sports Commission Semi-Annual Performance Measures

Objective

1

2

3

4

5

STATUS

Performance Indicator

Actual 3/31/2018

Actual Actual 3/31/2019 3/31/2020

Pre Covid19

Post Covid19

FY 2020 Goal

Percent of Goal

FY2021 Goal

FY2021 Goal

Achieve sports related room nights.

On Schedule

Room Nights

118,460

128,309

172,132

254,000

67.77%

258,000

193,500

Submit or assist in the submission of event/activity bids.

Completed

Bids Submitted or Assisted

40

33

79

70

112.86%

73

73

Organize site visits to recruit events/activities to Palm Beach County

On Schedule

Site Visits

17

24

19

38

50.00%

39

28

Provide funding to events/activities

N/A

Events Provided Funding

63

69

N/A

N/A

#VALUE!

N/A

N/A

Host or supported events/activities

On Schedule

Events Hosted or Supported

97

106

95

170

55.88%

180

120

On Schedule

Assisted Events Providing TV Coverage

13

9

11

16

68.75%

16

16

Completed

New Sporting Event Grants - Actual Room Nights

19,817

14,828

30,693

30,000

102.31%

33,000

28,000

Assist events/activities that promote Palm Beach County as a tourist destination through national or international television coverage.

6 New Sporting Event Grants 7 Actual Room Nights

PALM BEACH COUNTY Tourist Development Council Film Television Commission Semi- Annual Performance Measures

OBJECTIVE

STATUS*

PERFORMANCE INDICATOR

Collect and monitor production revenue (dollars spent in PBC)

Production Revenue (In the On Schedule Millions)

Generate Hotel Room Nights

On Schedule Hotel Room Nights

On Schedule Permits Issued Issue Film Permits Provide professional assistance to other projects not required to pull a On Schedule Non-Permitted Productions film permit.

3/31/2018 3/31/2019 3/31/2020 FY 2020 Actual Actual Actual Goal

Percent of Goal

Pre

Post

Covid19 FY 2021 Goal

Covid FY 2021 Goal

$151.16

$150.90

$134.56

$245.00

54.92%

$252.00 $205.00

10,752

12,216

10,402

17,480

59.51%

18,000

14,640

163

186

160

382

41.88%

385

318

111

120

124

205

60.49%

220

171

Generate Production Leads

On Schedule Total Leads

146

150

133

277

48.01%

290

231

Response to Leads Develop new tourism based TV shows. Projects within this category include in-development, in-production and/or aired.

On Schedule Lead Responses

146

148

132

277

47.65%

290

231

9

110

112

110

101.82%

113

113

16,512

18,436

16,805

33,615

49.99%

34,600

28,150

Generate unique visitors to the website.

Completed

Secure tourism based TV shows

On Schedule Website Unique Visitors

*Status as of March 31, 2020 (halfway through the fiscal year) indicated that all categories were still within range to be completed "On Schedule". However, the FTC anticipates that the FY20 goals will not be completed by the end of the fiscal year due to the impacts of COVID-19, which will be reflected most in the second half of the fiscal year.

PALM BEACH COUNTY CONVENTION CENTER AS OF MARCH 31, 2020 OBJECTIVE

#

Objective

PERFORMANCE INDICATOR

Status

1 Achieve targeted gross rental revenue of $1,942,000

3/31/2019 Actual

3/31/2020 Actual

1 Gross rental revenue

$ 1,611,030

$ 1,437,012

$ 1,514,746

$ 1,942,000

78.00%

$ 2,227,000 $

1,780,000

2 Net Sales Food and Beverage

$ 1,528,713

$ 1,846,657

$ 1,874,553

$ 1,957,000

95.79%

$ 2,092,000 $

1,652,000

28,114

15,787

31,676

53,000

59.77%

47,700

30,000

20,417

24,648

24,627

35,000

70.36%

31,500

20,000

117

119

87

186

46.77%

131

131

82

95

69

134

51.49%

111

111

35

24

18

52

34.62%

20

20

Performance Indicator

Percent of Goal

Post Covid 19 FY 2021 Goal

3/31/2018 Actual

#

FY 2020 Goal

Pre Covid 19 FY 2021 Goal

On schedule

2 Realize F&B net sales of $1,957,000 On schedule

3 Group Level Booked Room Nights Convention Center Shared 53,000 Group Level Actual FY Room Nights Convention Center Shared 35,000 5 Total number of events 4

6 Number of Events Meetings, Conventions, & Shows 7 Number of Food & Beverage Banquets

7 Banquet cancellations in March due to COVID 19

On schedule

Group Level Booked Room Nights Convention Center Shared Group Level Actual FY Room Nights 4 Convention Center Shared 5 Total number of events Number of Events Meetings, 6 Conventions, & Shows

Behind schedule

7 Number of Food & Beverage Banquets

On schedule On schedule On schedule

3

Tourist Development Tax (Bed Tax)

• Re-Budget @ Targets (33%)/25% July 9th TDC Meeting • Checkpoint 3 Week 1 July (May) • Confirm of FY2021 Growth Budget July 14th BCC Contracts FY20 Amended Ordinance 1st Hearing Beach Allocation August 25th BCC Ordinance 2nd Hearing Beach Allocation Marketing Recovery Plans Funding Stimulus Special Projects Funding Stimulus Beaches Transfer Funding Stimulus Use of Reserves September BCC Contracts FY21 Renewals

Questions/Comments

5D

6. NEW BUSINESS

6.A.

6.B.

Grant Summary FY '20, FY '21 Event

Sport

Location

Date

First Responder Games (FY 20)

Multi‐Sport

Various Venues in Palm Beach County

September 9‐20, 2020

Perfect Game WWBA World Championship Weekend (FY 21)

Baseball

Roger Dean Chevrolet Stadium, FITTEAM Ballpark of the Palm October 8‐12, 2020 Beaches, Santaluces Athletic Complex

$50,000

Perfect Game 14U World Championship (FY 21)

Baseball

FITTEAM Ballpark of the Palm Beaches

$10,000

Recommended Grant Funds, FY '20

$15,000

Recommended Grant Funds, FY '21

$60,000

October 16‐19, 2020

Recmd. $ $15,000

Just Bring Your Game Palm Beach County Sports Commission 2195 Southern Blvd., Suite 550 West Palm Beach, FL 33406 – (561) 233-3180 Fax: (561) 233-3125 www.PalmBeachSports.com

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Event Bid Sheet

Event Name:

First Responder Games

Event Owner:

First Responder Sports, Inc.

Proposed Dates:

September 9-20, 2020

Sport:

Multi-sports

Grant Funds Recommended

$15,000

Level of Competition:

Amateur – Open to Police, Fire, Military, EMS personnel & Federal Agents

Age Range:

Adult

Proposed Venue:

Various venues will be utilized to accommodate the 30 different sports that makeup the 12-day multi-sports festival.

Estimated Participation & Room Nights:

Projecting 2,000 total athletes (1,200 traveling & 800 from South FL) 1,200 traveling adult athletes / 4 people per room = 300 rooms 300 rooms * 4.0 night avg. stay = 1,200 room nights

Estimated Economic Impact:

1,200 traveling adult athletes * 4.0 avg. day stay * $240 daily spending = $1,152,000 800 local adult athletes * 4.0 avg. day stay * $120 daily spending = $384,000 Total projected economic impact = $1,536,000

Event Description: The Palm Beach County Sports Commission is seeking to partner with First Responder Sports to bring the biennial First Responder Games to Palm Beach County from June 3-14, 2020. The First Responder Games is an Olympic-style competition dedicated exclusively for police, fire, military, emergency medical personnel, and federal agents The event will attract over 2,000 first responders from across the nation and will feature more than 30 different sports events, including soccer, flag football, softball, golf, 1 .

Just Bring Your Game

Palm Beach County Sports Commission

2195 Southern Blvd., Suite 550 West Palm Beach, FL 33406 – (561) 233-3180 Fax: (561) 233-3125

www.PalmBeachSports.com

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basketball, ice hockey, fishing, racquetball, tennis, etc. Hosting this event will generate considerable visitor spending and room nights in addition to significant public relations value for providing a forum to celebrate some of our country’s heroes.

Sports Included in the First Responder Games (as of February 1): 5K & 10K Run Archery Basketball Bench Press Bowling Cornhole CrossFit Five Stand Football Fishing – Inshore Hockey Pickleball Poker Pistol Racquetball Shotgun – Practical Skeet Soccer Sporting Clays Tennis Track & Field Trap

Billiards Dart Golf Push/Pull Softball

Marketing Plan: In order to promote the First Responder Games, direct mailings and an e-marketing campaign will be targeted to many, if not all, police and fire departments in the country. The First Responder Games, Inc., also maintains a large database of firefighters that routinely participated in the Florida Firefighter Games, as well as those national organizations that have participated in the First Responder Games.

The First Responder Games has also taken over the databases from the Florida Police and Fire Games, significantly increasing the direct marketing opportunities.

About First Responder Sports, Inc.: First Responder Sports, Inc. promotes several events for the professional firefighters and first responding personnel. The First Responders Games is their primary national event, which offers a multisport event festival for police, fire, military, federal agents, EMTs, paramedics, and others that serve and protect the United States.

First Responder Sports has taken over many of the assets of the United States Firefighter Games and Florida Police and Fire Games, which trace back more than 30 years and attracted nearly 5,000 participants. Due to this partnership and the loss of the Florida Police and Fire Games, the First Responder Games have grown significantly since their inaugural event, which took place in Tampa during the summer of 2012. Between USFFG’s history hosting the National and Florida Firefighter Games, and the partnership with the Florida Police and Fire Games (formerly the Florida Law Games and originally the Police Olympics), the First Responder Games has continued to grow into the premier national event for our nation’s heroes.

Projected Event Schedule for 2020 First Responder Games: 5K & 10K Run tentatively scheduled for June 14 at a location TBD Archery tentatively scheduled for June 5-6 at Gold Coast Archers in Delray Beach Basketball tentatively scheduled for June 5 & 12-14 at multiple gyms in Palm Beach County Billiards tentatively scheduled for June 11-13 at Slate Billiards in Boynton Beach Bowling tentatively scheduled for June 12-14 at Greenacres Bowl Cornhole tentatively scheduled for June 5 at Doubletree Palm Beach Gardens CrossFit tentatively scheduled for June 7 CrossFit 561 in West Palm Beach Darts tentatively scheduled for June 11-13 at the Doubletree Palm Beach Gardens Fishing scheduled for June 8-9

Just Bring Your Game

2

Palm Beach County Sports Commission

2195 Southern Blvd., Suite 550 West Palm Beach, FL 33406 – (561) 233-3180 Fax: (561) 233-3125

www.PalmBeachSports.com

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Five Stand tentatively scheduled for June 3 at Okeechobee Shooting Sports Flag Football scheduled for June 3-4 & June 8-11 at Palm Beach Gardens North County District Park Golf scheduled for June 8-11 at Madison Green, Palm Beach National, PGA National Resort & SPA Ice Hockey tentatively scheduled for June 10-13 at Palm Beach Ice Works in West Palm Beach Mountain Bike tentatively scheduled for June 5 at a location TBD Poker tentatively scheduled for June 6 at the DoubleTree Palm Beach Gardens Pistol tentatively scheduled for June 11 at Okeechobee Shooting Sports Pickleball tentatively scheduled for June 6 at Palm Beach Gardens North County District Park Powerlifting tentatively scheduled for June 6 at DoubleTree Palm Beach Gardens Racquetball tentatively scheduled for June 4-5 at a location TBD Shotgun tentatively scheduled for June 11 at Okeechobee Shooting Sports Skeet tentatively scheduled for June 4 at Okeechobee Shooting Sports Soccer tentatively scheduled for June 11-14 at Palm Beach Gardens North County District Park Softball tentatively scheduled for June 3-7 at Okeeheelee Park, Seminole Palms Park, & John Prince Park Sporting Clays tentatively scheduled for June 3 at Okeechobee Shooting Sports Tennis tentatively scheduled for June 10-12 at the Palm Beach Gardens North County District Park Trap tentatively scheduled for June 5 at Okeechobee Shooting Sports *Hospitality functions will be offered from June 4-13 at 6pm.

PBCSC Responsibilities: • Assist with identifying and coordinating the multiple venues required to host the multi-sport event • Assist with operational and logistical needs • Staffing registration and certain sporting events with volunteers • Assist with marketing & public relation efforts • Financial support – to assist with venue costs Benefits: • The First Responder Games takes over for the Florida Police & Fire Games, one of the largest Olympic-style festivals that takes place annually in Florida •

The First Responder Games is one of the largest sporting events dedicated for police, fire and military personnel, creating an opportunity to generate positive media coverage and embrace the local community

•

First responders traveling to participate view this as a major vacation opportunity and bring their entire families and spend heavily on shopping, dining, and entertainment opportunities

•

Room night generation is very strong during a time that hotels need the business

•

The event will occupy facilities located throughout Palm Beach County, creating countywide spending and public relations benefits

History: •

Palm Beach County hosted the 2014 First Responder Games on August 6-17 and utilized 15 hotels for a total of 654 room nights picked up.

Just Bring Your Game

3

Palm Beach County Sports Commission

2195 Southern Blvd., Suite 550 West Palm Beach, FL 33406 – (561) 233-3180 Fax: (561) 233-3125

www.PalmBeachSports.com

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•

The 2017 First Responder Games were also held in Palm Beach County in 2017. Due to weather issues, the event was held in both June and October. Combined, the event generated 819 room nights.

Just Bring Your Game

4

Palm Beach County Sports Commission

2195 Southern Blvd., Suite 550 West Palm Beach, FL 33406 – (561) 233-3180 Fax: (561) 233-3125

www.PalmBeachSports.com

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CATEGORY G GRANT APPLICATION REQUEST SUMMARY EVENT DESCRIPTION

Perfect Game World Wood Bat Association (WWBA) World Championship Weekend Over 3,000 athletes participating on more than 150 elite travel baseball teams will visit Palm Beach County to compete in one of the most competitive high school age baseball tournaments in the world. Perfect Game World Wood Bat Association (WWBA) World Championship Weekend will be returning for the 19th time in 20 years. This event, which has experienced tremendous growth in team and player participation, is conducted under Perfect Game USA and will take place at Roger Dean Chevrolet Stadium in Jupiter, FL, FITTEAM Ballpark of the Palm Beaches in West Palm Beach, and the Santaluces Athletic Complex in Lake Worth from October 8-12, 2020.

The Perfect Game WWBA World Championship is known simply as “Jupiter” amongst the amateur baseball community, and provides a showcase for more than 2,000 prospects (88 teams) while they perform in front of nearly 1,000 professional scouts and college recruiters over the course of five days.

The Perfect Game WWBA Freshman World Championship is another event held simultaneously featuring more than 1,000 athletes (70 teams) of 14u travel teams. By combining the two events on one weekend, Perfect Game can benefit from operational efficiencies, and players get the opportunity to be scouted at one time. This even was relocated to The Palm Beaches in 2017.

Perfect Game USA is the largest amateur baseball scouting service, hosting more than 100 showcases and tournaments each year. Perfect Game attracts the most talented amateur players in the nation and the proof is in the results. A total of 10,228 of Perfect Game’s alumni have been selected in the Major League Baseball (MLB) Draft since 2003. The number of MLB draft picks for Perfect Game leads all other baseball organizations.

GRANTEE CONTACT

Perfect Game USA Taylor McCollough / (319) 533-2067

BID/GRANT

Grant

BID FUNDS REQUESTED BID FUNDS RECOMMENDED

$50,000 $50,000

APPLICABLE CATEGORIES

Sanction Fees, Site Fees, Officials, Awards (non-monetary), Equipment, Rentals, Insurance, Security, Labor, Marketing (out of County), Event Production Materials

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MEDIA COVERAGE PLANNED

National

MARKETING PLAN

Perfect Game markets the event directly to their members and teams within their database. Tournament is also promoted on the Perfect Game website.

EVENT OWNER ESTIMATES

Estimated Economic Impact – $5,316,415 Estimated Room Nights – 6,820

SPONSORSHIP BENEFITS

Full page color program ad Opportunity for vendor booth Opportunity to display 3’x8’ banner at the venue Logo and link on website

OTHER TDC FUNDS REQUESTED

No

PRIOR EVENT HISTORY:

19 - 5,497 Room Nights 18 - 6,013 Room Nights 17 - 6,597 Room Nights 16 - 4,239 Room Nights 15 - 3,889 Room Nights 14 - 3,553 Room Nights 13 - 3,653 Room Nights 12 - 3,332 Room Nights 11 - 3,230 Room Nights

10 - 3,436 Room Nights 09 - 2,791 Room Nights 08 - 2,417 Room Nights 07 - 2,588 Room Nights 06 - 3,106 Room Nights 05 - 1,934 Room Nights 03 - 2,386 Room Nights 02 - 1,971 Room Nights

PREVIOUSLY APPROVED FUNDS:

19 - $50,000 18 - $50,000 17 - $50,000 16 - $25,000 15 - $25,000 14 - $25,000 13 - $12,000 12 - $12,000 11 - $12,000

10 - $12,000 09 - $12,000 08 - $12,000 07 - $10,000 06 - $10,000 05 - $10,000 03 - $5,000 02 - $5,000

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Event Fact Sheet

Event Name:

Perfect Game 14U World Championship

Event Owner:

Perfect Game USA, Inc.

Grant Recommendation:

$10,000 (FY 21)

Dates:

October 16-19, 2020

Sport:

Baseball

Level of Competition:

Amateur

Age Range:

High School Freshman (14U)

Proposed Venues:

FITTEAM Ballpark of the Palm Beaches (13 total diamonds)

Estimated Participation & Room Nights:

Projecting 32 total teams (26 traveling & 6 South Florida) 26 traveling teams * 18 players per team = 468 total youth athletes, 26 traveling teams * 2 coaches per team = 52 total coaches 26 traveling teams * 27 spectators per team = 702 total adult spectators 1,222 total traveling participants / 4.5 people per room = 275 rooms 275 rooms * 4 nights = 1,100 room nights

Estimated Economic Impact:

468 youth athletes * $120.36 avg. daily spending * 4 days = $225,313 52 coaches * $240.71 avg. daily spending * 4 days = $50,067 702 adult spectators * $240.71 avg. daily spending * 4 days = $675,913 Total Visitor Spending = $951,293

Event Description: The 2nd annual Perfect Game 14U World Championship will take place at FITTEAM Ballpark of the Palm Beaches on October 16-19, 2020. This event, which is tailored for high school freshmen, will feature 34

Just Bring Your Game

1

Palm Beach County Sports Commission 2195 Southern Blvd., Suite 550 West Palm Beach, FL 33406 – (561) 233-3180 Fax: (561) 233-3125

www.PalmBeachSports.com

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teams and nearly 600 athletes from across the nation. This is an invitation-only tournament allowing only wood bat play. Each team is guaranteed 4 games. Only a single champion will be crowned.

Unlike, the Perfect Game WWBA World Championship and Freshman World Series, this tournament will not attract professional and collegiate scouts. The third week of October is a “dead period” for recruiting.

However, Perfect Game will use this weekend to crown world champion in this rising age group.

The Perfect 14U World Championship will feature over 1,500 visitors, which includes players, coaches, and spectators. The event is expected to generate approximately 1,100 hotel room nights and $770,000 of economic impact. Combined with

Event Schedule: Thursday, October 15th: Friday, October 16th: Saturday, October 17th: Sunday, October 18th: Monday, October 19th:

Team Registration Pool Play takes place from 8am to 10pm Pool Play takes place from 8am to 10pm Elimination rounds / consolation games takes place from 8am to 8pm Championship Game / consolation games take place

Event History: The inaugural Perfect Game 14U World Championship was held in The Palm Beaches in 2019. This event generated 890 room nights. In addition to this event, Perfect Game annually hosts their Perfect Game WWBA World Championships and Freshman World Championships in October, which draw more than 6,000 room nights per year.

Marketing & Media: Perfect Game’s reputation as a baseball scouting service is unsurpassed. The Perfect Game WWBA World Championships and Freshman World Series will receive significant media exposure in baseball publications, especially the renowned “Baseball America” and “Baseball Weekly”.

About Perfect Game: Perfect Game USA is the largest amateur baseball scouting service, hosting more than 100 showcases and tournaments each year. Perfect Game attracts the most talented amateur players in the nation and the proof is in the results. A total of 10,236 of Perfect Game’s alumni have been selected in the Major League Baseball (MLB) Draft since 2003. The number of MLB draft picks for Perfect Game leads all other baseball organizations.

PBCSC Responsibilities:

• • • •

Operational and logistical support Coordination with FITTEAM Ball Park of the Palm Beaches Procurement of more baseball diamonds might be required (high school venues, colleges, and municipal parks and recreation facilities will be approached) Financial support to offset costs help offset event-related expenses 2

Just Bring Your Game

Palm Beach County Sports Commission 2195 Southern Blvd., Suite 550 West Palm Beach, FL 33406 – (561) 233-3180 Fax: (561) 233-3125

www.PalmBeachSports.com

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Primary Benefits: • Substantial room night generation for the shoulder season (October) • This event would utilize the FITTEAM Ballpark of the Palm Beaches • This event will significantly enhance Palm Beach County’s resume as a premier destination for baseball

Just Bring Your Game

3

Palm Beach County Sports Commission 2195 Southern Blvd., Suite 550 West Palm Beach, FL 33406 – (561) 233-3180 Fax: (561) 233-3125

www.PalmBeachSports.com

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