Space may be rented during open hours (Monday through Friday, 9am-9pm and Saturdays 10am-9pm) but programming may also be active during these times. Rentals during non-operational hours will be approved at the discretion of the Arts Center Director.
The Fuquay-Varina Arts Center is closed on the following days: New Year’s Day, Martin Luther King Jr. Day, Good Friday, Easter Sunday, Memorial Day, Veteran’s Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas eve, Christmas Day, and the Day after Christmas.
A Facility Use/Birthday Party Application and appropriate deposit is required for all rental requests for the Fuquay-Varina Arts Center and may be submitted up to 6 months in advance, but at least two weeks prior to the event date for consideration.
The Town of Fuquay-Varina may deny use of the facility to any group whose proposed activity is illegal or poses a significant threat of damage to the facilities or persons in attendance, or that fails to establish responsible supervision. The Town of Fuquay-Varina reserves the right to terminate any rental in progress without a refund due to situations arising out of the rental.
For personal rentals, the renters must be at least 18 years of age at the time of rental and be able to verify residency in Fuquay-Varina to secure resident rates.
For organizations wishing to rent space, the address of the organization will determine the appropriate rental rate.
Business transactions for profit are not permitted on Town-owned property unless the event is sponsored by the Town of Fuquay-Varina. Non-profit organizations must verify their status at time of rental.
A staff member will be on duty during all rental activities.
All areas of the Fuquay-Varina Arts Center are equipped with Wi-Fi.
The Fuquay-Varina Arts Center is a smoke free facility. The use of any tobacco products, e-cigarettes or vaping is prohibited.
Rentals running over their approved end time will be assessed at the rate of $25/30 minutes overtime.
Rentals require a signed, witnessed copy of the Release and Waiver.
Food and/or beverages are allowed in approved areas. Outside food is permitted for rentals, but we appreciate details regarding the caterer in advance.
The Renter is responsible for expenses incurred by the Fuquay-Varina Arts Center/Town of Fuquay-Varina in correcting, cleaning, repairing or replacing any part of the facility or any property of the Town which is damaged in connection with the activity or event for which the facility is rented.
Marketing items for events at the Arts Center must be submitted for approval at least 2 weeks prior to distribution; this allows us to confirm that info about the facility is correct, and helps our reception staff answer questions that may come to our front desk.
External signage for rentals is not permitted on site.
Photographs of events held at the Fuquay-Varina Arts Center may be used in print, video, and online marketing of the facility and the Town of FuquayVarina.
It’s Party Time! turn your celebrations into timeless memories at the Fuquay-Varina Arts Center Art Parties:
The Art Package includes a 1-hour instructor-led project with all the materials you will need and 1 hour in a separate room for cake, presents, snacks, etc.
Resident Rate: $150 (10 People)
Non-Resident Rate: $187.50 (10 People)
Additional Guests up to 15 Total
Resident Rate: $10 Each
Non-Resident Rate: $12.50 Each
Please schedule 2 weeks in advance Candles are not allowed in any part of the facility.
turn your celebrations into timeless memories at the Fuquay-Varina Arts Center
Movie Parties:
The Movie Package is a private movie experience in the Theatre for just your group. Each guest can pick out a snack and a drink (nonalcoholic) from the concession stand before the movie. Bring your own DVD/Blu-Ray or sign into a streaming service to play the movie of your choice. A separate party room is available following the movie for cake and presents.
Resident Rate: $150 (20 People)
Non-Resident Rate: $187.50 (20 People)
Additional Guests
Resident Rate: $5 Each
Non-Resident Rate: $6.25 Each
Please schedule 2 weeks in advance Candles are not allowed in any part of the facility.
Access: Each day of your event your primary contact is required to check in at the Front Desk unless otherwise instructed No persons or items may enter your reserved spaces before this check-in occurs No equipment or show-related materials may be delivered before your load-in or first scheduled date/time in the theatre unless prior arrangements have been made with the Fuquay-Varina Arts Center Technical Director. All equipment and show-related materials must be removed immediately after the final performance unless arrangements have been made with the Fuquay-Varina Arts Center Technical Director prior to loadout.
Conduct: The Renter is responsible for the conduct of all individuals involved in theevent
Capacity: Renter must adhere to maximum capacity in all rented and public spaces.
Children: Any performance with children under the age of 18 will require chaperones: one adult for every ten children Performers and/or crew cannot work as chaperones The Fuquay-Varina Arts Center does not provide chaperones.
Theater Rental Guidelines:
Damage: Presenters are responsible for all damages to the facility and its equipment during the engagement. The Renter is responsible for expenses incurred by the Fuquay-Varina Arts Center/Town of Fuquay-Varina in correcting, cleaning, repairing, or replacing any part of the facility or any property of the Town which is damaged in connection with the activity or event for which the facility is rented The Fuquay-Varina Arts Center is not responsible for any personal property or outside rental equipment brought into the facility.
Safety: It is the responsibility of everyone to ensure a safe work environment The Fuquay-Varina Arts Center retains the right to modify activities if they are deemed unsafe.
Accessibility/Clearance: At all times, elevators, sidewalks, passages, aisles, hallways, doorways, and stairwells must remain clear of obstruction. Exit lights and/or any other lights necessary for the safe occupancy of the building shall not be obstructed in any way.
Fire Pyrotechnics and Radiation: The use of fire, pyrotechnics, radiation (lasers) and other potentially dangerous effects must be approved in advance by the Fuquay-Varina Arts Center Technical Director and, if deemed necessary, the Fire Marshall Liability for these effects is solely the renter’s responsibility A copy of all permits pertaining to the Pyrotechnics or Radiation effects must be provided to the Fuquay-Varina Arts Center Technical Director before the effects can be used A firefighter may be required to be onsite at the renter’s expense
Smoking: Smoking is prohibited throughout the Fuquay Varina Arts Center.
Food and Drink: No food or drink is allowed in the auditorium unless it is specifically used as part of a theatrical presentation or purchased from the Fuquay-Varina Arts Center’s Concessionaire All food products used in a theatrical presentation must be approved by the Fuquay-Varina Arts Center Technical Director and proper cleaning supplies must be provided by the renter in case damage is done to the stage/floor
Alterations: Building structure alterations of any kind are not permitted.
Rentals running over their approved end time will be assessed at the rate of $75/30 minutes overtime.
Theater Rental Guidelines:
Painting and Set Construction: Renter’s sets must be built and painted offsite (not in the theatre) and broken into sizes that will fit through the Fuquay-Varina Arts Center’s loading doors.
Onsite scenery storage is limited. As such, scenic moves and shifts during a show generally require a high degree of choreography. A scenery ground plan that shows storage of unused pieces may be required
Cardboard may not be used as a scenic element unless it is painted or treated on all surfaces
Glitter and confetti are prohibited in all forms.
Ground-supported scenery must be stable and able to hold up to accidental contact without falling.
Scenery may not be placed in such a way that it obstructs or limits the view of any fire egress.
Furniture in the lobby and support spaces of the Fuquay Varina Arts Center may not be used as onstage scenery.
Loading Door Area: The loading door is available for loading and unloading of scenery, costumes, props and equipment only. Vehicles used for delivery or pick up of the items must be moved immediately upon completion of loading/unloading.
Dressing Rooms: Dressing rooms will be cleaned prior to performances Backstage halls, stairways and public spaces are also cleaned regularly. Please let us know in advance of any special request regarding custodial services.
Restore: Users of the Fuquay-Varina Arts Center Theatre are responsible for restoring the theater, all rented areas of the facility, and equipment to the same location and condition in which it was found unless prior arrangements have been made with the Fuquay-Varina Arts Center Technical Director. The renter will be responsible for both rental and personnel charges during the period that the restore is occurring
Technical Support: The number of technicians needed will be determined by the Fuquay-Varina Arts Center Technical Director
Booth: Production areas are for Arts Center staff only.
Theater Rental Guidelines:
Equipment: Any operation of Arts Center equipment by guest technicians must be negotiated in advance. The Fuquay-Varina Arts Center Technical Director will have final determination in the qualifications of any technicians working in the facility.
Scheduling: It is the responsibility of the renter to provide the Fuquay-Varina Arts Center Technical Director with the production schedule and other important show-related information in advance. Changes to crew calls after they have been set are at the discretion of the Fuquay-Varina Arts Center Technical Director.
Merchandise Sales: All merchandise sales must be approved by the Director of the Art Center at least one week prior to the event.
Cameras and Recording Devices: Photographic and recording equipment is typically not permitted in the Theatre during performances, however exceptions may be made for renter requests, news media or other production media Photographs of events held at the Fuquay-Varina Arts Center may be used in print, video, and online marketing of the facility and the Town of Fuquay-Varina.
Copyright Laws: Renter assumes all responsibility for the use of patented, trademarked, franchised, or copyrighted music, materials, devices, processes or dramatic rights used in or incorporated in the event Renter agrees to indemnify, defend and hold harmless the Town of Fuquay-Varina from any claims or costs, including legal fees, which might arise from questions of use of any material described above
Accessibility: If a request for a special accommodation is made by a person with a disability for a public or private event/performance, the Fuquay Varina Arts Center will assist in coordinating accommodations with a minimum of two weeks’ notice. Organizers agree to absorb 100 percent of the expense.
Health & Safety: The renter and its guests using the theatre and associated rooms during the designated time listed on the contract will adhere to any guidelines related to health and safety issued by the Center for Disease Control (CDC), the NC Department of Health and Human Services (NCDHHS), and/or the Town of Fuquay Varina.
