2024 OFSAA Volleyball Girls

VENTURING OUT PACKAGE – Varsity Girls A OFSAA Elliot Lake and Blind River, Ontario

March 3rd to March 6th, 2024 February 2nd, 2024 Dear Parents, Re: OFSAA Volleyball Girls Provincial Championships The Varsity Girls Volleyball team will participate in OFSAA A Girls Volleyball. The team will depart on March 3rd, 2024 and return March 6th, 2024.

Enclosed with this letter you will find an Excursion Information Form that outlines the educational rationale for the trip, our activities, risks associated with the trip, important contact information, and financial information. Please read the information carefully as it forms the basis of your consent for your child’s participation.

This excursion plays an important part in the overall educational plan for your child, however, it must be understood that should you, the parent or guardian, not feel comfortable with the activities and potential risks associated with this trip, you should contact me immediately to discuss special arrangements that might be made to modify the trip for your child.

Once you have satisfied yourself as to the suitability of this trip for your child, please fill out the following forms February 18th, 2022.

Parent Acknowledgement, Consent & Release Form Level II Code of Conduct Finally, please ensure that your child’s medical information and emergency contact information is up to date for this excursion. To confirm these details, log on to YorkNet. Yours truly, Rick DeMarinis Athletic Director rdemarinis@yorkschool.com Ext. 5277

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LEVEL II EXCURSION INFORMATION FORM Activity Name

Varsity Girls A OFSAA Volleyball

Group Involved

Varsity Girls Volleyball

Group Leader Staff Involved Destination Address

Derek Lam and Amy Cheng Holiday Inn Express 1325 Seymour North Blvd, North Bay, ON P1B 9V6 Various NOSSA School

Transportation: Dates & Times Activity Description and Educational Rationale

Depart:March 3rd, 2024 Return: March 6th, 2024 To provide students an opportunity to participate in a high level tournament away from home and to continue developing team dynamics.

Service Provider(s)

Coach Canada

Emergency Contact Information Approximate Cost

Rick DeMarinis - 416-819-0662

Please note that once you have provided consent to have your child participate on the excursion you will be charged for the expenses incurred on your child's behalf for this excursion. Where, after you have provided your consent, notice is given that your child cannot attend the excursion, efforts will be taken to avoid incurring expenses on your child's behalf for the excursion, and you will be only charged those expenses that could not be recouped.

Return Consent Form by

$425-$475 Following this excursion the balance shall be calculated based on the actual invoices and the remainder will be billed to the student’s York School account.

Students will require between $150 for meals for the excursion.

Feb 18th, 2024

Activities to be undertaken by students: Playing in a volleyball tournament, team building activities, Opening Ceremonies, team meetings, team meals, banquet travel by bus Student preparation for excursion: Attending team practices. Also, students will be informed o the specific trip rules that will apply. They will also be provided with a packing list to ensure 2023 | 2024

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proper attire has been packed. Once on site, students will be briefed on more specific objectives and additional on-site safety rules.

Risk Assessment Specific Risks Identified: 1. Highway and street safety: traffic concerns while on the chartered buses 2. Sports injuries and contact with other students: scrapes, cuts, bruises, sprains, fatigue, sprains, strains, head injuries 3. Walking on local paths: tripping, falling, fatigue, sprains, strains, head injuries, getting separated from group activities in busy urban areas 4. Allergens: Food, environmental Precautions to be taken to reduce or eliminate risks: All coaches will have cell phones and be able to communicate any emergencies to parents immediately. The staff is trained in first aid and there are medical personnel on site for games.

There is a 9:1 student to staff ratio. Assessment of situational risks will be ongoing and the teachers will have their Emergency Medical Information Folders with them. EMS/911 service is available in the area, maps to hospital ready, and evacuation plans from activity areas will be used. We use professional chartered bus service company, CDC with professionally trained and certified drivers Students will be paired with a buddy or small group and must not venture out alone. During independent time, students will be provided with a map of the area and geographic limits will be identified for students. When partially supervised, students must be with their buddies, and when given the opportunity to venture away from the group, they must remain within specific geographic limits and will check in periodically with a teacher at a specific place and time. Students will have cell phone contact numbers for both teachers and the hotel.

Students will be made aware of the risks and will discuss the importance of being aware and vigilant. Independent time protocols will be followed and will only take place in safe areas of the city.

Contingency plan for bad weather/trip interruption: Any transportation delays will be communicated to parents. Elliott Lake High School has an Emergency Action Plan in place for all participants.

Location of nearest Emergency Medical Service: While playing at various gyms in Elliott Lake and Blind River, we will use on-site medical personnel. In Elliott Lake, the nearest hospital to the athletic venue is: St.Joseph’s Hospital- 70 Spine Road, Elliott Lake, Ontario, P5A 1X2 Arrangements to be made to transport person/group to EMS (including route to be taken): If required, Mr.Lam will accompany any student to hospital.

Additional Information: - Coaches will provide all athletes the opportunity to participate in games and develop their skills 2023 | 2024

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SPECIFIC EXCURSION RULES In addition to the expectations set out in the Code of Conduct, the following rules will apply during this trip: Dress: York School apparel will be worn to and from games and on plane/bus to and in Vancouver. Casual clothes can be worn in between games. As representatives of The York School students must wear appropriate clothing for the activity, location and weather.

Personal Electronic Equipment: Can only be used during transport and on site (when appropriate). A cell phone may be carried to and from games, but is not required.

Independent Time Protocol will be followed: Students will be paired with a buddy and must not venture out alone. During independent time, students will be provided with a map of the area and geographic limits will be identified for students. When given the opportunity to venture away from the group, they must remain within specific geographic limits and will check in periodically with a teacher at a specific place and time. Students will have cell phone contact numbers for both teachers and the hotel. Students will be made aware of the risks and will discuss the importance of being aware and vigilant. Independent time protocols will be followed and will only take place in areas deemed safe in advance.

Participation: Student participation in activities is mandatory and they must be on time.

General: Students must wear appropriate shoes and clothing at all times. Dress appropriately for both indoor and outdoor activities. Do not bring valuables, such as jewelry as they are not required. Finally, there will be no swimming in any hotel pools while on the excursion.

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ACKNOWLEDGEMENT, CONSENT, AND RELEASE The following sets out statements to which you, the parent(s), must agree by signing electronically below in order for your child to be permitted to participate in the intended trip.

Should you have questions regarding any of the statements below, you may contact Rick DeMarinis, our Athletic Director at rdemarinis@yorkschool.com (416-926-1325 Ext. 5277).

I/We understand, as the parent or guardian of the student named above, that students on York School trips are expected to participate fully in all activities undertaken during and in preparation for the trip, and that they must conduct themselves in a manner befitting of their role as ambassadors for the school community. I/We further understand that all students will be bound by The York School Code of Conduct and any additional rules and regulations listed in this information package and/or discussed and implemented while on the trip, and that any infraction of these rules may, at the discretion of the trip leader, result in the immediate return of the student to Toronto. Responsibility and payment for these arrangements will be borne by the parent/guardian. Any infraction of these rules may, at the discretion of the Division Head, result in appropriate disciplinary action including suspension from subsequent trips.

I/We have reviewed the contents of this information package and Code of Conduct expectations, rules and consequences with our child. I/We, the undersigned, consent to the participation of our child (as noted above) in The York School trip to the OFSAA Provincial Single A Championship Tournament.

Details concerning this event, including activities, travel, supervision, location and safety precautions have been communicated to us and are understood. In particular, we are aware that students will be engaged in the following activities:

Playing in a Volleyball tournament, team building activities, Banquet, team meetings, team meals, travel by bus

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Our emergency contact information is up to date. I/We agree to update the information with the trip leader if changes occur prior to the trip start date.

I/We have reviewed the Trip Plan and are aware that this excursion may expose my/our child to the following risks: Highway and street safety: traffic concerns while on the chartered buses Sports injuries and contact with other students: scrapes, cuts, bruises, sprains, fatigue, sprains, strains, head injuries Walking on local paths: tripping, falling, fatigue, sprains, strains, head injuries, getting separated from group activities in busy urban areas Allergens: Food, environmental

I/We, the undersigned, grant the trip supervisors appointed by The York School permission to act on my/our behalf and to consent, to any medical, dental or surgical treatment, including pain relief and admission to hospital which may be required for my/our child, in the opinion of a qualified medical practitioner if, after reasonable attempts have been made to contact me/us at the phone numbers provided to the school, I/we cannot be reached. I/We do hereby release The York School, its directors, employees and its agents, from every manner of suit, claim or legal action which may arise as a result of an injury to, or the death of, my/our child sustained by reason of my/our child’s participation in this excursion. As parent(s) of the child above, I/we 1. acknowledge that I/we understand the statements made regarding the intended excursion with respect to expected behavior, consequences for misbehavior, and the details of the trip, including activities and risks, 2. consent to my/our child’s full participation in the trip, and to the school taking the measures set out above in response to any medical emergency that may arise, and 3. release the school from legal action arising from injury or death according to the terms set out above.

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LEVEL II CODE OF CONDUCT I understand, as the parent or guardian of the student named above, that students on York School trips are expected to participate fully in all activities undertaken during and in preparation for the trip, and that they must conduct themselves in a manner befitting of their role as ambassadors for the school community. We further understand that all students will be bound by The York School Code of Conduct and any additional rules and regulations listed in this information package and/or discussed and implemented while on the trip, and that any infraction of these rules may, at the discretion of the trip leader, result in the immediate return of the student to Toronto at the parent/guardian’s expense and that any infraction of these rules may, at the discretion of the Division Head, result in disciplinary action. We have reviewed the contents of this information package and Code of Conduct expectations, rules and consequences with our child.

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