EXCURSION INFORMATION FORM
Transportation Details Date(s) and Times
Grade 7 Quebec City
Depart: Monday, May 5th at 7:00am from Canadian Tire Parking Lot at Laird & Eglinton (825 Eglinton Ave East)
Return: Friday, May 9th at 5:30pm arrival at Canadian Tire Parking Lot at Laird & Eglinton (825 Eglinton Ave East)
Group Involved Grade 7 students
Group Leader and any other Staff Involved
Destination Address
Activity Description and Educational Rationale
Danielle Lemieux, Rory Grant, and six other Middle School faculty
Hôtel Palace Royal Avenue Honoré-Mercier Québec, Québec, G1R 6A5, Phone: +1 418-694-2000
Students will explore the rich French-Canadian history Quebec City has to offer through a variety of activities The excursions will augment the History and French curriculum as students will get hands-on experiences and opportunities to reflect and question the role the geographical area played in the foundation of Canada as a country
Service Provider
Emergency Contact Information
Approximate Cost
Please note that once you have provided consent to have your child participate on the excursion you will be charged for the expenses incurred on your child's behalf for this excursion. Where, after you have provided your consent, notice is given that your child cannot attend the excursion, efforts will be taken to avoid incurring expenses on your child's behalf for the excursion, and you will be only charged those expenses that could not be recouped.
Georgia Hardy Tours
Andrea Lossing (in Toronto)
At School: 416 926 1325 ext 1221 Cell Number: 416 526 6595
$1700-1900
Cost includes: Cost includes any entrance fees or instructional fees as well as hotel cost and hotel security, bus charters, tour directors and specialists costs and programmes
Meals included in the cost: breakfast and dinner daily; 4 lunches ($20 will be provided for each lunch by tour provider)
Cost does not include:
Lunch on Monday (suggested lunch and snacks cost is $25-30). It is also suggested that students bring nut-free snacks for the bus on Monday (Day 1). Students can bring their lunch on Monday to save the cost of one lunch OR they can purchase a lunch at the ONRoute stop
A 50% non-refundable deposit will be levied to your account upon receiving a completed Venturing Out Package The remainder of the cost will be charged at the end of the excursion
Return VO Form via YorkNet by
Log on to your YorkNet account at https://yorkschool myschoolapp com/app #login to complete your child’s VO Package and give consent for their Tuesday, February 25th, 2025
participation in this excursion
What to Bring
Packing List included below
Activities to be undertaken by students: Students will take part in moderate walking in urban areas (some guided, some teacher-led) and explore parks and nature reserves. Students will eat meals at restaurants and participate in interactive activities at various museums, local attractions, and education centres. Students will take part in many tourist activities including a visit to a local sugar shack, attending a circus school, having a bike tour, and participating in a walking tour around Montmorency Falls The group will travel by chartered bus around the area Student preparation for excursion: Students will participate in a pre-trip packing and itinerary information sessions with teachers outlining safety and expectations Teachers will prepare students in class through the curriculum Follow-up: Post-excursion students can expect to connect their explorations to their classes, particularly History and French.
Risk Assessment
Specific Risks Identified:
Students may be exposed to activities that have the risk of a number of physical injuries including: cuts, scrapes, broken bones, bruising, sprains, head injury, concussions, and slips, trips, and falls from heights Students are at risk of temperature related injuries from physical activity outdoors While on this excursion, students are at risk of getting lost or separated from the group, as well as damage or loss of property While on this excursion with other students and staff, students are also at risk of exposure to allergens and illness. There is also the risk of a traffic accident when en route or within the city.
Precautions to be taken to reduce risks:
Pre-trip preparation will include briefing boundaries, safety rules and emergency procedures, including contingency plans in case of separation All trip equipment and gear will be checked by staff before departure Students will be oriented to new sites Boundaries and out-of-bound areas will also be described Buddy systems will be outlined with students. Students will be monitored while in urban areas, and during independent time. Independent Time Protocol will be followed At minimum, 1:8 staff to student ratio will be maintained There will be regular check-ins with students to monitor energy levels and adjust accordingly Teachers will carry a cell phone, medical and contact information for their groups and first aid kits York staff is trained in first aid and CPR
The use of a coach bus company and professional driver for all bus services Driving will be done during daylight hours on major roadways where possible. Maps and directions are available to the driver. The York School communicates dietary and medical needs to Georgia Hardy Tours in advance and they communicate these needs to restaurants and other providers
Everyone will exercise precautions to avoid sun burns and heat related issues by applying sunscreen, wearing a hat and/or sunglasses, and monitoring time spent in direct sunlight Risks will be assessed by teachers on an ongoing basis and there will be continuous communication with each other and the leadership at The York School
Contingency plan for bad weather/trip interruption:
Students will dress for the weather and outside of extreme temperatures many of the activities will run as scheduled Some walking tours may be altered to bus transport if necessary Depending on the nature of the interruption the route and itinerary will be altered In the event an activity cannot take place, the itinerary and programme goals would be adjusted according to the situation Should we encounter hazardous road conditions on route, we will pull off at a restaurant or public convenience until conditions improve. Parents and the school will be contacted in the event of a later-than-anticipated return to Toronto.
Location of nearest Emergency Medical Service:
Quebec City: Centre Hospitalier Affilié
de Québec (CHA),
1401 18e Rue, Quebec City (418) 649-0252
Arrangements to be made to transport person/group to EMS: In the event of a student with an injury, an adult would stay with the injured students and apply any necessary first aid. A second adult would ensure the rest of the group is safe and stable. However, if there is a major accident requiring EMS, a York School staff would accompany any student who would need to be taken to hospital Teachers will keep in contact with The York School and parents will be kept updated on the incident Route taken will be based on current location at time of incident
Additional Information:
- Students should travel with a photocopy of their health card, and parents are encouraged to keep the original at home
- The students will travel in TWO separate chartered buses Stops will be arranged along the way for food and washroom breaks and teachers will be in contact between the buses
- At times the students will be split up into smaller groups and supervised by York Teachers as well as Georgia Hardy Tour guides. Teachers will have cell communication between one another.
- Students will be given the opportunity to submit room requests and teachers will create appropriate room assignments of 3-4 per room Students will share a double/queen bed
- Students are encouraged to pack nut-free snacks and a lunch for the bus on Monday
TENTATIVE ITINERARY
This is a draft itinerary. Timing and programming details can change A final itinerary will be sent out prior to the departure Itineraries are slightly different for each bus to accommodate the numbers at each of the venues and planned programming
6:45 AM
Meet at The Canadian Tire on Eglinton and Prepare for Departure 825 Eglinton Ave E, Toronto, ON M4G 4G9
7:00 AM
Depart for La Belle Province!
This drive is typically 8-9 hours without stops 10 hours will be allocated for this drive to accommodate comfort stops and lunch along the way Stop for lunch together @ ONRoute Morrisburg
5:00 PM
Arrive at Hotel Palace Royale! Check-In
ACCOMMODATIONS CHECK-IN CHECK-OUT
Hôtel Palace Royal Avenue Honoré-Mercier Québec, Québec, G1R 6A5,
6:00 PM
Dinner at a Restaurant Close to Ghost Walking Tour
7:30 PM
Ghost Walking Tour
Enjoy a 90-minute Interactive Street-Theatre Walking Tour.
9:00 PM
Return to Hotel for Lights Out
10:00 PM
Security Confirmed nightly from 10pm - 6am
TUE MAY 6
8:00 AM
Breakfast in the hotel
8:45 AM
Finish Breakfast
9:15 AM
Depart for Immersion Quebec!
Enjoy the casual walk (~25 minutes) to Immersion Quebec while highlighting points of interest along the way.
10:00 AM
Immersion Quebec 60 Rue du Marché-Champlain, Québec, QC G1K 4H3
11:00 AM
Costumed Guided Walking Tour
12:00 PM
Lunch on Rue St. Jean
1:50 PM
Arrive at the Citadelle
2:00 PM
Citadelle Guided Tour 1 Côte de la Citadelle Québec, QC G1R 3R2
3:00 PM
Transfer to Montmorency Falls
3:30 PM
Montmorency Falls Visit
Enjoy these iconic falls!
Montmorency Falls Québec City, Quebec G1C 1S1
4:30 PM
Return to Hotel
5:00 PM
Approx Arrival time to the Hotel
Have a quick change and freshen up before the transfer to The Sugar Shack
5:45 PM
Board your coach and transfer to tonight's Sugar Shack Dinner!
6:15 PM
Dinner @ Sugar Shack Le Relais Des Pins
Enjoy a traditional dinner at this Sugar Shack (Cabane à sucre)
The sugar shack experience is very festive, with live folk music, the students can play the musical spoon all along the meal, we provide them
Le Relais des Pins
2013 Chem. Royal Sainte-Famille
8:15PM
Transfer to Hotel
8:45 PM
Approx. Arrival at Hotel for Lights Out
WED MAY 7
8:00AM
Breakfast Buffet In the hotel
9:00 AM
Transfer to Plaines d'Abraham for Mortello Tower Workshop
9:30 AM
Martello Tower 1 Guided Tour
Meet at Mortello Tower 1 for the 'Soldier of the Martello Tower' program
11:00 AM
Scenic Walk to Lower Town via Parc du Bastion-de-la Reine
11:30 AM
Lunch in Lower Town Group 1 & 2 Together
1:15 PM
Funiculaire Ride up
1:30 PM Transfer by Coach to Improdôme for Improv Game
2:00 PM
Enjoy a 1-hour Improv game!
Improdôme
151 Rue Saint-François E, Québec, QC G1K 2Y6
3:15 PM
Transfer to Copper Museum + Workshop
3:45 PM
Copper Museum Guided Tour & Workshop
Enjoy a guided tour and workshop at Cuivres d'Art Albert Gilles Boutique et Musée, a 90-year old, family run, global Copper experience
7450 Bd Sainte-Anne, Château-Richer,
4:45 PM
Transfer to Hotel or Straight to dinner
5:15 PM Return to Hotel for Quick Freshen-up
5:20 PM
Transfer to Birra & Basta for tonight's dinner (on foot)
5:30 PM
Dinner at Birra & Basta
Enjoy a cozy delicious meal at Birra & Basta
802 Rue Saint-Joseph E, Québec, QC G1K 3C9
6:45 PM
Transfer to Défi-Évasion Québec! (Escape Room)
7:00 PM
Check-in and get organized ahead of tonight's activity at Défi-Évasion Québec!
7:30 PM
Défi-Évasion Québec Escape Room Challenges Begin!
Escape Rooms Completed at 8:30 - 8:50pm
8:50 PM
Return to the Hotel for Light's Out
THU MAY 8
8:00AM
Breakfast Buffet in the hotel
8:45AM
Transfer to Huron Wendat Village
Board your coach and transfer to Huron Wendat Village for today's first activity.
9:30AM
Huron Wendat Village Guided Tour
Enjoy a guided tour, workshop and time in the gift shop
Workshop: Medicine Wheel
Site Traditionnel Huron
575 Rue Chef Stanislas-Koska Wendake G0A 4V0
11:00AM
Transfer to Upper-Town (St Jean Street) for lunch
11:30 AM
Supervised Free Time & Lunch
12:30PM
Group 1 & 2 meet together to rearrange Groups ahead of Bike/Circus activity
Group A - Transfer by Coach to École de cirque de Québec
1:00 PM - 4:00PM
École de cirque de Québec Workshop
40 students confirmed from 1-4pm
4:00PM
Return to hotel
Group B - Begin the walk or drive to Cycle Services: 289 Rue Saint-Paul Street.
12:45 PM - 3:15PM
Check in for Bike Tour
Enjoy a 2-hour bike tour of Old Port & Saint-Charles River
3:15 PM
Return to hotel
5:00 PM
Dinner @ a local Restaurant
6:30 PM
Transfer to Quillorama Frontenac (by Coach)
7:00 PM
Quillorama Frontenac
Enjoy 2 hours of bowling from 7 - 9pm
9:00PM
Return to hotel
FRI MAY 9
7:00 AM
Breakfast Buffet in the hotel
8:00 AM
Transfer Home!
Following breakfast, say Au revoir Québec, à bientôt and begin the journey home. With comfort and lunch stops along the way
Stop for lunch together @ ONRoute Blainsville
5:30 PM
Approx Arrival time at The Canadian Tire, 825 Eglinton Ave E
GRADE 7 CHALLENGE WEEK PACKING LIST
Note: The excursion is 4 nights and 5 days and there will not be an opportunity to launder any items Many of the activities take place outside so be sure to pack weather-appropriate clothing
6 pairs of socks
2 pairs of shoes (one sturdy pair good for walking, one indoor pair for hotel)
3 pairs of pants (and 2 pairs shorts)
5 t-shirts
3 long sleeve t-shirts
2 sweaters or sweatshirts
1 warm jacket
Raincoat and rainboots
Mittens, scarf
Warm hat
Small Backpack
Additional Items:
Peanut-free snacks for the bus
Cell phone & portable charger
Packed lunch for bus (optional)
Camera
Pocket money ($70-$100 for souvenirs, gifts)
What Not to Bring:
No food containing nuts is allowed
Excessive amounts of candy should not be brought
Water bottle
Pajamas!
5 pairs of underwear
Toiletries
Book
Journal (optional)
small backpack
sunscreen
baseball/brimmed hat
Things to do on the bus: deck of cards, movies, games
Personal medications (Any personal medication should be given to the teachers at buses in ziplock bag with written instructions For epi pens, please ensure that the student carries one epi pen on them and gives one to the teacher.)
Valuables, such as money, cell phones, electronics (ipads, laptops, gaming devices), and dangerous items, such as pocket knives, should not be brought
ACKNOWLEDGEMENT, CONSENT, AND RELEASE
The following sets out statements to which you, the parent(s), must agree by signing electronically below in order for your child to be permitted to participate in the intended trip Should you have questions regarding any of the statements below, you may contact the Divisional Principal or Experiential Educator, Andrea Lossing, at alossing@yorkschool com (416-926-1325 Ext. 1221). I/We understand, as the parent or guardian of the student named above, that students on The York School trips are expected to participate fully in all activities undertaken during and in preparation for the trip and that they must conduct themselves in a manner befitting of their role as ambassadors for the school community I/We further understand that all students will be bound by The York School Code of Conduct and any additional rules and regulations listed in this information package and/or discussed and implemented while on the trip and that any infraction of these rules may, at the discretion of the trip leader, result in the immediate return of the student to Toronto. Responsibility and payment for these arrangements will be borne by the parent/guardian Any infraction of these rules may, at the discretion of the Division Head, result in appropriate disciplinary action, including suspension from subsequent trips
I/We have reviewed the contents of this information package and Code of Conduct expectations, rules and consequences with our child. I/We, the undersigned, consent to the participation of our child (as noted above) in The York School trip to Quebec City on Monday, May 5th to Friday, May 9th, 2025
Details concerning this event, including activities, travel, supervision, location and safety precautions, have been communicated to us and are understood In particular, we are aware that students will be engaged in the following activities:
Studentswilltakepartinmoderatewalkinginurbanareas(someguided,someteacher-led)and explore parks and nature reserves Students will eat meals at restaurants and participate in interactive activities atvarious museums, localattractions, andeducationcentres Studentswill take part in many tourist activities including a visitto a localsugar shack, attending a circus school, having a bike tour, andparticipating in a walking tour aroundMontmorency Falls The groupwilltravelbycharteredbusaroundthearea.
Our emergency contact information is up to date I/We agree to update the information with the trip leader if changes occur prior to the trip start date
I/We have reviewed the Trip Plan and are aware that this excursion may expose my/our child to the following risks:
Students may be exposed to activities with a risk of a number of physical injuries including: cuts, scrapes, broken bones, bruising, sprains, head injury, concussions, and slips, trips, and falls from heights Students are at risk of temperature related injuries from physical activity outdoors While on this excursion, students are at risk of getting lost or separated from the group, as well as damage or loss of property While on this excursion with other students and staff, students are also at risk of exposure to allergens and illness There is also the risk of a traffic accident when en route or within the city
I/We, the undersigned, grant the trip supervisors appointed by The York School permission to act on my/our behalf and to consent, to any medical, dental or surgical treatment, including pain relief
and admission to hospital which may be required for my/our child, in the opinion of a qualified medical practitioner if, after reasonable attempts have been made to contact me/us at the phone numbers provided to the school, I/we cannot be reached I/We do hereby release The York School, its directors, employees and its agents, from every manner of suit, claim or legal action which may arise as a result of an injury to, or the death of, my/our child sustained by reason of my/our child’s participation in this excursion. As parent(s) of the child above, I/we 1. acknowledge that I/we understand the statements made regarding the intended excursion with respect to expected behavior, consequences for misbehavior, and the details of the trip, including activities and risks, 2 consent to my/our child’s full participation in the trip, and to the school taking the measures set out above in response to any medical emergency that may arise, and 3 release the school from legal action arising from injury or death according to the terms set out above.
CODE OF CONDUCT
I understand, as the parent or guardian of the student named above, that students on York School trips are expected to participate fully in all activities undertaken during and in preparation for the trip, and that they must conduct themselves in a manner befitting their role as ambassadors for the school community We further understand that all students will be bound by The York School Code of Conduct and any additional rules and regulations listed in this information package and/or discussed and implemented while on the trip, and that any infraction of these rules may, at the discretion of the trip leader, result in the immediate return of the student to Toronto at the parent/guardian’s expense and that any infraction of these rules may, at the discretion of the Principal result in disciplinary action We have reviewed the contents of this information package and Code of Conduct expectations, rules and consequences with our child
Please Note:
This copy of the Venturing Out Package is for reference only. Log on to your YorkNet account at https://yorkschool.myschoolapp.com/app#login to complete your child’s VO Package and give consent for their participation in this excursion.
