Staff Induction Supplemental Information
Welcome to Winchester We are delighted to welcome you to the University of Winchester! We want your time at Winchester to be transformational; where you can belong, thrive and excel. Our ambition is to become a great place to work, fuelled by a diverse, inclusive and welcoming University community - and that’s where you come in! The Welcome to Winchester Session will provide you with the opportunity to meet other recent joiners to the University, hear first-hand from the Executive Leadership Team, and learn about our strategic direction, values, and why Winchester is already such a great place to work. The supplemental materials enclosed in this booklet are intended to support your wider onboarding. If you require any further assistance having reviewed this information, please reach out to your manager who will be able to help you. Thank you for joining the University of Winchester. We are lucky to have you, and wish you every success in your role!
Established in 1840, the University of Winchester combines rich heritage with innovative learning and teaching. Nearly 185 years on, the University now employs over 800 colleagues, providing transformational education to approximately 6,000 students. We are incredibly proud of our achievements and our people. We look forward to you being part of the next chapter of our enduring story.
STAFF INDUCTION: SUPPLEMENTAL INFORMATION
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Agenda and Speakers REGISTRATION AND NETWORKING OVER LIGHT REFRESHMENTS TALK:
Welcome and introduction to the University of Winchester DR ANGUS PADDISON
Interim Vice-Chancellor Executive Leadership Team
GAVIN HUNTER Chief Operating Officer Executive Leadership Team
TALK:
The Love of Learning DR MATT WEBSTER Pro Vice-Chancellor Executive Leadership Team
BREAK TALK:
Making a Difference SAM JONES Pro Vice-Chancellor Executive Leadership Team
TALK:
Individual and Shared Endeavour KIERON GALLOWAY Chief People Officer Executive Leadership Team
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STAFF INDUCTION: SUPPLEMENTAL INFORMATION
Wellbeing At the University of Winchester, we take the mental health and wellbeing of our colleagues very seriously. We understand that a great employee experience is directly linked to a great student experience. As such, all colleagues have access to a range of resources to positively support mental health and wellbeing. These include: • Access to heavily subsidised physiotherapy and sports therapy sessions at the Winchester Health Clinic. • Support, advice, guidance and signposting on a monthly ‘spotlight’ wellbeing campaign. • Discounted membership at the University gym on Burma Road and at other local gyms All colleagues also have access to a free, confidential, and comprehensive Employee Assistance Programme provided through Optima
STAFF INDUCTION: SUPPLEMENTAL INFORMATION
Health (previously Care First), and available 24 hours a day, 365 days a year. Through Optima Health, colleagues can access a range of information and support, including up to eight sessions of short-term counselling, access to monthly on-demand webinars on themed topics, and advice on budget planning and managing finances. Information and support is available online, over the phone, or through face-to-face counselling. For more information about our Employee Assistance Programme and wider wellbeing resources, please look at the Wellbeing pages on the intranet. Please scan the QR code to find out more about Optima Health Confidential Support for all staff.
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Equalities, Diversity and Inclusion At the University of Winchester, we positively encourage and embrace diversity in the background, culture and outlook of our students, colleagues, and Governors.
To learn more about our network groups and wider equalities work, please look at the Equality, Diversity, and Inclusion (EDI) pages on the intranet.
We understand that a diverse organisation is a key driver of sustained success. The University takes its obligations under the Public Sector Equality Duty very seriously, and as part of this, you will be asked to complete mandatory equalities training as part of your onboarding. However, this is just the start! There are lots of opportunities to get involved in our wider equalities work, including through our network groups (e.g. Global Ethnic Member Network, LGBTQIA+ Network etc.), where you can collaborate with students and colleagues from across the University.
39%
800+
OF COLLEAGUES WORK PART-TIME
PEOPLE WORKING AT THE UNIVERSITY
8
YEARS AVERAGE LENGTH OF SERVICE
50+ NATIONALITIES WORK FOR THE UNIVERSITY
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STAFF INDUCTION: SUPPLEMENTAL INFORMATION
Harassment and Sexual Misconduct The University is committed to preventing and addressing all forms of harassment and sexual misconduct. All colleagues are required to maintain the highest standards on discharging their contractual responsibilities and promoting and implementing the policies of the University. Importantly, there are specific rules relating to relationships (close personal and/or intimate) with other colleagues and /or students. Details of our approach, which applies to all staff, are found in our Staff Relationships Policy which you will find in the People and Culture policy section on the intranet. You are advised to
Free Speech and Academic Freedom Free speech and academic freedom within the law are fully protected at the University of Winchester and you will find our approach outlined on our website by searching “Free Speech”. More detail of how our processes and policies apply to our students, staff and visiting speakers can be found in our Free Speech Code of Practice which you will also find on our policy pages on the intranet. Information on how to make a free speech related complaint is also found on those pages and includes contact information for the Office for Students complaints process for staff.
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speak to a member of the People and Culture team if you believe these rules apply to you. You will find full details of our approach to bullying, harassment and sexual misconduct on our external website. Just type in “harassment and sexual misconduct” to find the page. This page holds comprehensive information about our policies and processes around harassment and sexual misconduct, training, how to report issues, and where to get support. We take all reports of harassment and sexual misconduct seriously, and ensure appropriate action is taken and support given.
Trade Unions UNISON represents Professional Services staff at the University and is a Constituency of the Hampshire Branch. UNISON hold four constituency meetings a year for members. UCU represents Academic staff at the University. UCU hold four branch meetings each year and hold additional extraordinary meetings where required. For more information on the University’s recognised Trade Unions, please see the Trade Union pages on the intranet.
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Knowledge and Digital Services Knowledge and Digital Services (KDS) covers a wide variety of support services at the University including:
Multimedia guidance by visiting the KDS pages on the intranet or by emailing digitalskills@winchester.ac.uk
IT • Hardware (laptops, docking stations, and PC’s) • Software (including Microsoft 365 and other apps) • Classroom technology • Printers • Networks and WiFi • Cybersecurity
For more information on the services available, or for help with any IT, Library or Media queries, please either contact your Business Partner directly (details on the KDS intranet pages), visit the ServiceDesk in our libraries, or email servicedesk@winchester.ac.uk
Please note that KDS does not support Canvas, our Virtual Learning Environment. For Canvas enquiries, please contact the Technology Enhanced Learning Team on tel@winchester.ac.uk MULTIMEDIA • Recording Studios (TV and Sound) • Editing suites • Multi-media loan counter; you can borrow cameras, microphones, and a range of other equipment. LIBRARIES AND LEARNING SPACES We are immensely proud of our Libraries and Learning Spaces which offer bright and modern collaborative study areas with space for individual and creative work. We have two libraries; West Downs Library in the West Downs Quarter, and the Martial Rose Library at the King Alfred Quarter. The facilities available in our libraries include access to OneSearch, including millions of resources (books, articles, news, images and videos) and the provision of support with Resources Lists. HELP WITH OUR SERVICES You can book a session with a digital skills developer for IT, Library Resources, and
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STAFF INDUCTION: SUPPLEMENTAL INFORMATION
Health & Safety The University recognises the importance of health and safety in all its undertakings. It relies upon the initiative, teamwork, and active participation of all colleagues to maintain safe working practices and procedures. In addition to fulfilling its legal obligations, the aim of the University is to achieve best health and safety practice in all that we do.
1974 and Health & Safety Executive guidance.
The University’s Health and Safety Policy establishes procedures for ensuring the health and safety of all colleagues, students, visitors, other employers and their employees and others who may be affected by activities on its premises.
• Fire Awareness • UK GDPR • Staff Harassment, Sexual Misconduct and Freedom of Speech
However, a policy can achieve nothing on its own – it’s what people do that counts. As an employee, you have legal duties under the Health and Safety Act, including taking reasonable care for your own health and safety and that of any other person who may be affected by your acts or omissions and not interfering with or misusing anything provided for your health, safety or welfare. Colleagues are also responsible for making themselves familiar with, and conforming to, all University regulations and good practice and for reporting any accident, dangerous occurrence or hazard. Finally, colleagues have to ensure that any students under their supervision conduct themselves in accordance with health and safety requirements. If in doubt, please ask! MANDATORY TRAINING As an employer, we are required to provide appropriate training for you. As a colleague, you are required to undertake the training provided. This helps to ensure we collectively provide a safe environment for colleagues, students and visitors. As such, our mandatory training elearning, which must be completed as part of your onboarding, is in accordance with the Health & Safety at Work Act STAFF INDUCTION: SUPPLEMENTAL INFORMATION
Each training module takes approximately 30 minutes to complete and you should complete this as soon as you are able to during your first few weeks with us. You will receive an invite to complete the training from workrite.co.uk. The courses include:
You may also be required to complete further training dependant on your role, including Hybrid Working (including display screen equipment and workstation assessments) and Manual Handling Awareness. If you do not have access to these courses, or need assistance completing them, please email: safety@winchester.ac.uk ACCIDENT AND INCIDENT REPORTING An accident is an unplanned event that results in injury, damage to property or some other loss. Accidents and incidents can include a wide range of scenarios - near misses, threatening behaviour, incidents requiring first aid or medical treatment. All accidents, however minor, must be recorded using the Workrite accident reporting and management system. The cause of the accident or incident can then be investigated which helps to prevent a recurrence. For immediate assistance with serious incidents, please contact security on 7666. For further information on a number of other Health and Safety matters such as infectious diseases, safe systems of work, and off-campus activities, please access the Health & Safety pages on the intranet or email: safety@winchester.ac.uk
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Further Information for all Colleagues Like all educational establishments, the University holds and processes personal data, about its employees, students, applicants, alumni, and other individuals for a variety of purposes. These include employment administration such as managing payroll, administration of the admissions process, the effective provision of academic and welfare services, recording academic progress, and to enable correspondence and communications. We take data protection very seriously, especially when it comes to how it uses your own personal data. Under the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR), the University is classed as a data controller. To ensure its compliance with this legislation the University has appointed a Senior Information Risk Owner (SIRO), this is assigned to the Chief Operating Officer, Data Protection Officer (DPO), and an Information Compliance Officer who provide oversight and guidance on how UK GDPR is met. All employees are expected to adhere to the
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Data Protection Policy which details how the University complies with the UK GDPR and the individual responsibilities each of us has when using the personal data of others in a safe and secure way. The Information Compliance Team is here to support you to ensure you feel confident in how you are using personal data within your job role, and to assure you that the University is using your own data responsibly and with the same level of care. We can help with the following areas: • Your own data rights • Data breaches • Queries about using other people’s personal data • Compliance queries about data collection and data use • Freedom of Information requests • Subject other access requests For further information, or to contact the team, please email DPO@winchester.ac.uk
STAFF INDUCTION: SUPPLEMENTAL INFORMATION
Further Information for Academics If you are unsure which team is best placed to support the students you are meeting, the Student Journey team are often a good first point of call. They support students who may be experiencing issues which are affecting their personal or academic life, such as difficulties settling in, family or friendship issues, housing issues or traumatic events, for example. Email: studentsupport@winchester.ac.uk. REGISTRY AND ACADEMIC QUALITY (RAQ) Registry and Academic Quality’s commitment to the maintenance and governance of the student journey records, enhancement of academic quality and standards and the management of all aspects of student casework is delivered by a team with wide ranging responsibilities. STUDENT SUPPORT & SUCCESS (SSAS) The mission of the Student Support and Success department is to support students to achieve their ambitions, by providing services to the staff and student body that: • enhance the quality of the student experience • support access and retention • enable progression, and • promote personal development and success. The department is comprised of a number of teams, each with particular specialisms (e.g. Academic Success, Disability and Inclusion, Mental Wellbeing). Further information about all the teams and how to get in touch can be found on the SSaS intranet pages. There are also dedicated pages with Information for Staff.
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Registry designs and implements key aspects of the University calendar academic and student journey events from Enrolment, Examinations, Progression and Award Boards and Graduation. As the guardians of the Student Records (SITs) we manage the governance of key student information such as any regulatory requirements (DBS, Council Tax exemptions, Change of Circumstances etc.) and ensure that effective data management of student records is in place for statutory returns to the Office for Students. Further information and resources can be found via Registry | Winchester
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Quality Office holds the responsibility to ensure that all programmes of study are maintained to the highest benchmarked standards and focuses on programme development, validations and revalidations and providing continuous monitoring frameworks to ensure the University is meeting many of Conditions of Registration with the Office for Students (OfS). Providing information, advice and guidance to academic teams in the management of Professional, Statutory and Regulatory Body (PSRB) requirements, supporting the delivery of Senate and its subcommittees’ business and the development of academic policy underpins our strategic work. Further information and resources are available via Quality | Winchester
RAQ continue to deliver with an ethos of continuous improvement and support the delivery of the University’s strategic plan with inclusion of better practice within our suite of academic and attendant regulations, enhanced and efficient systems and processes, including leadership of My Record and as such we welcome collaboration and contributions from the wider community. Please contact us at registry.enquiries@winchester.ac.uk, quality@winchester.ac.uk or appeals@winchester.ac.uk, complain@winchester.ac.uk and report@winchester.ac.uk as well as our intranet page: Registry and Academic Quality | Winchester
Casework Team priorities are focused on the management of all Student Appeals (Academic, Exceptional Circumstances and enforced change of student status), Student Complaints (including the Report & Support platform) and Student Conduct and Disciplinary processes. In a heavily regulated environment by both the OfS and Office of the Independent Adjudicator (OIA), the team provide invaluable advice and guidance to all members of the University community to ensure that our collective high standards are maintained and to help ensure the culture and environment in which we work and study is a safe one. Further information is available via Complaints and Casework | Winchester
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STAFF INDUCTION: SUPPLEMENTAL INFORMATION
Further Information for Researchers The Research & Innovation (R&I) Directorate is responsible for leading and enabling research, innovation and knowledge exchange (KE) activity at the University of Winchester. This includes income generation through research grants and KE, the Research Excellence Framework, the Knowledge Exchange Framework, and the management of postgraduate research education.
Our University Research Centres and Groups, Consultancy Units, Impact Teams, REF Units of Assessment, Departments and Faculties, work together with individual academic and professional services staff to develop an excellent research and innovation culture, providing a dynamic, inclusive and supportive environment for academic staff and doctoral students.
The R&I Directorate consists of five teams:
The current REF Units of Assessment can be found on the R&I Intranet pages.
• R&I Operations • Knowledge Exchange • Research Environment and Impact • External Funding • Doctoral School In 2024, a new University of Winchester R&I Enabling Strategy was approved as an enabling strategy for the University Strategic Plan. This strategy outlines four key objectives: 1. Ensure sustainability by focusing Research England Quality Related funding on areas of proven research excellence aligned with substantial teaching provision.
Detailed information on the support the Research & Innovation Directorate can offer and the research and knowledge exchange conducted at the University can be found on the R&I Intranet pages, which can be accessed under Teams and Services > Research. If you have questions related to your current or future R&I-related activity that cannot be answered by the intranet page or your line manager, please email researchinitiatives@winchester.ac.uk
2. Support academic staff to maximise research and/or knowledge exchange income generation, where individual, Departmental and Faculty objectives are set, and teaching and administrative priorities allow. 3. Develop the University of Winchester’s role as an anchor institution in the city and region, continuing to forge mutually beneficial research and knowledge exchange links with business and other external collaborators and networks. 4. Support externally networked and impactful research and knowledge exchange that feeds into educational practice and the student experience.
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Key Documents and Policies There are a number of documents and policies that you should be aware of and that it would be advisable for you to review, including:
• Probationary Policy
• The University’s Strategic Plan 2023-28
• Records Management Policy
• The Enabling Strategies which are: – The Education and Student Experience Strategy – The Research and Innovation Strategy – The People & Culture Strategy – The Finance Strategy
• Data Protection Policy • Staff Relationships Policy
• Internet and Email (acceptable use) Policy • Health & Safety Policy • Smoke Free Policy • Starters, Movers, and Leavers; A Cyber Defence Policy • Network Security Policy
– The Estates Strategy
• Bullying Harassment and Sexual Misconduct Policy
– The Digital Strategy
• Freedom of Speech Code of Practice
All of the above documents can be found on the University’s intranet.
Feedback and Evaluation Once you have completed the Welcome to Winchester Session, we would love to hear from you! As we seek to always try to improve our Staff Development offering, we’d be grateful to receive your feedback on a short, anonymous form that you can access here, or by scanning the following QR code:
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Thank you for your assistance in this matter. To get in touch about any other Staff Development matter, please feel free to email the team on: People@winchester.ac.uk
#WeAreUoW
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