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Appendix 3
Policy and Procedure for Deferring, Suspending or Cancelling an Overseas Student’s Enrolment at The Knox School
The Knox School considers overseas students’ applications for deferring, suspending or cancelling enrolment at the School very seriously and carefully.
An application shall be actioned within 7 days upon receipt of written application, and the decision will be made available to the student and the family within 14 days of receiving the written application.
During the suspension or cancellation of the enrolment of the overseas student, The Knox School will continue to approve the welfare arrangements for that student until any of the following applies:
• the student has alternative welfare arrangements approved by another registered provider. • care of the student by a parent or nominated relative is approved by Immigration. • the student leaves Australia. • the Knox School has notified Immigration that it is no longer able to approve the student’s welfare arrangements, or it has taken the required action after not being able to contact the student.
• Parent/guardian submits a written application to the Director of International Program (DIP) requesting for deferring, suspending or cancelling enrolment at The School. • DIP responds in writing to acknowledge receipt of the application. • Students will only be granted a deferment of commencement of studies for compassionate and compelling circumstances. This also applies to the suspension of studies where a student has already commenced studies at
The Knox School. • Records of communication including the decisions made will be kept in the student’s file for future reference.
The Knox School may suspend or cancel a student’s enrolment including but not limited to, the following circumstances:
• Misbehaviour by the student • the student’s failure to pay an amount he or she was required to pay the Knox School to undertake or continue the course as stated in the Written Agreement • a breach of course progress or attendance requirements by the overseas student, which must occur in accordance with Standard 8 (Overseas student visa requirements) • The suspension or cancellation of the overseas student’s enrolment cannot take effect until the internal appeals process is completed, unless the overseas student’s health or wellbeing, or the wellbeing of others, is likely to be at risk.
Before imposing a suspension or cancellation of overseas student’s enrolment at The Knox School, the school will
• Inform the overseas student of the intention and the reasons for doing so, in writing. • Advise the overseas student of their right to appeal through the provider’s internal complaints and appeals process, in accordance with National Code 2018 Standard 10 within 20 working days
When deferral, suspension or cancellation action is taken, The Knox School will
• Inform the overseas student of the need to seek advice from Immigration on the potential impact on his or her student visa. • Report the change to the overseas student’s enrolment in accordance with Section 19 of the ESOS Act. • Records of communication including the decisions made will be kept in the student’s file for future reference.
