Appendix 2

The Knox School International Students Transfer Policy and Procedures

The Knox School treats each overseas students’ transfers with prudence and care. Each transfer will be considered on a case by case basis. Decisions will be made available to the student and family within 14 days, and applications to transfer to and from The Knox School will be actioned within 7 days.

Application to transfer to The Knox School prior to the overseas student completing their first six months of the first registered course.

International students are restricted from transferring from their principal course of study for a period of six months. The Knox School will not knowingly enrol an international student seeking to transfer from another registered provider’s course prior to the overseas student completing the first six months of their first registered school sector course, except where any of the following apply:

• The releasing registered provider, or the course in which the overseas student is enrolled, has ceased to be registered. • The releasing registered provider has had a sanction imposed on its registration by the ESOS agency that prevents the overseas student from continuing his or her course at that registered provider. • The releasing provider has agreed to the overseas student’s release and recorded the date of effect and reason for release in PRISMS. • Any government sponsor of the overseas student considers the change to be in the overseas student’s best interest and has provided written support for the change.

Application to transfer to another registered provider prior to the overseas student completing first six months’ study at The Knox School

International students at The Knox School are restricted from transferring to another registered provider within the first six months of their study at the Knox School.

• Any transfer request must be lodged in writing with a valid enrolment offer from another registered provider provided. • The application must be signed or have written confirmation that overseas student’s parent or legal guardian supports the transfer. • If the overseas student is not being cared for in Australia by a parent or suitable nominated relative, the Knox School will confirm it accepts responsibility for approving the student’s accommodation, support and general welfare arrangements in accordance with National Code 2018 Standard 5. • Applications will be discussed and considered on a case by case basis.

Transfer Refused

• The Knox School does not approve international students to transfer to another provider within the first six months of their study as it is a government regulation for overseas students to remain for the first six months in their principal course. • If a transfer request is refused, The Knox School will inform the overseas student in writing of the reasons for the refusal and of the overseas’ student’s right to access The Knox School’s Complaints and Appeals process within 20 working days. Please refer to the enclosed “Complaints and Appeals: The Knox School Policy for the Resolution of Student Difficulties and Grievances”

• In the case of an appeal, the Knox School will not finalise the student’s refusal status in PRISMS until the appeal finds in favour of The Knox School. In the case that the overseas student has chosen not to access the complaints and appeals process within the 20 working day period, or the overseas student withdraws from the process, the student’s refusal status shall be recorded in PRISMS.

Transfer Granted

The Knox School will grant the application and issue a letter of release if we believe the transfer is in the overseas student’s best interests, including but not limited to where the Knox School has assessed that:

• The overseas student will be reported because they are unable to achieve satisfactory course progress at the level they are studying, even after engaging with The Knox School’s intervention strategy to assist the overseas student in accordance with Standard 8 (Overseas student visa requirements). • There is evidence of compassionate or compelling circumstances. • The Knox School fails to deliver the course as outlined in the written agreement. • There is evidence that the overseas student’s reasonable expectations about their current course are not being met. • There is evidence that the overseas student was misled by The Knox School or an education or migration agent regarding The Knox School or its course and the course is therefore unsuitable to their needs and/or study objectives. • An appeal (internal or external) on another matter results in a decision or recommendation to release the overseas student. • If a release is granted, it will be at no additional cost to the overseas student and The Knox School will advise the overseas student to contact Immigration to ask advice on whether a new student visa is required. • The Knox School will maintain records of all requests from overseas students for a release and the assessment of, and decision regarding, the request for two years after the overseas student ceases to be an accepted student.