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Appendix 1
Policy and Procedure for Managing Students at Risk at The Knox School
The Knox School requires students are in attendance 80% of scheduled course contact hours.
Attendance will be monitored by the relevant Head of School. Student attendance is:
• Checked and recorded daily • Assessed regularly • Recorded electronically and calculated over each term
Late arrival at School is recorded and will be included in attendance calculations. All absences from School should be accompanied by a medical certificate, an explanatory communication from the student’s carer or evidence that leave has been granted by the Head of School.
Any absences longer than five consecutive days without approval will be investigated by the School.
Student attendance will be monitored every week throughout the semester. The class roll is marked electronically every lesson and a report is sent to Heads of House. A report on an individual student can be viewed at any time to determine satisfactory progress.
Students at risk of breaching the School’s attendance requirements will be interviewed by the Head of House or Head of School, as might be appropriate. Students will be counselled and offered necessary support when they have absences reaching 10% of classes missed. If a student’s absence from classes exceeds 20% the School will advise the student of its intention to report the student for breach of Visa condition 8202 and the student has 20 working days in which to access the School’s internal complaints and appeals process.
The School will notify DHA via PRISMS of the students’ unsatisfactory course attendance as soon as practicable where:
• The student does not access the Complaints and Appeals process within 20 days • The student withdraws from the Complaints and Appeals process • The Complaints and Appeals process results in a decision in favour of the School.
Students will not be reported for failing to meet 80% threshold for class attendance where:
• The student produces documentary evidence clearly demonstrating compassionate or compelling circumstances. For example, medical illness supported by a medical certificate and • Class attendance is not below 70%
If the student does not obtain a suspension of studies under The Knox School Deferment, Suspension and Cancelation Policy, and falls below the 70% threshold for attendance, the process for reporting the student for unsatisfactory attendance will commence.
The Knox School will monitor, record and assess the course progress of each student for the course in which the student is currently enrolled.
The course progress of all students will be assessed at the end of each semester of enrolment. Students who have begun part way through a semester will be assessed after one full period of attendance. To demonstrate satisfactory course progress, students will need to achieve competency in at least 75% of units in any assessment period.
If a student does not achieve competency in at least 75% of units studied in an assessment period, The Head of House or Head of School, as might be appropriate, will meet with the student to develop an intervention strategy for academic improvement.
Intervention strategies might include:
• supervised study • tutorial assistance • other intervention strategies as deemed necessary including private tutoring at additional cost to the family
A copy of the student’s individual strategy and progress reports in achieving improvement will be forwarded to parents.
The student’s individual strategy for academic improvement will be monitored throughout the following semester by the assigned person; records of the student’s response to the strategy will be kept.
If the student does not improve sufficiently academically and achieve satisfactory course progress by the end of the next assessment period, The Knox School will advise the student in writing of its intention to report the student for breach of visa condition 8202, and that he/she has 20 working days in which to access the School’s internal complaints and appeals process.
The School will notify Department of Home Affairs via PRISMS of the student not achieving satisfactory course progress as soon as practicable where:
• the internal and external complaints processes have been completed and the decision or recommendation supports the school or • the overseas student has chosen not to access the internal complaints and appeals process within 20 working days period or • the overseas student has chosen not to access the external complaints and appeals process, or • the overseas student withdraws from the internal or external complaints and appeals process by notifying the school in writing.
