Getting Started with TEAMS MEETINGS

The Salvation Army - Eastern Territory GETTING STARTED W ITH TEAM S M EETINGS

TheSalvation Army existsto meet human need wherever,whenever,and however wecan.Technology and effectivecommunication play akey rolein carryingout themission of TheSalvation Army.

Since2020,Teamshasrevolutionized theway our organization communicates and collaborates.Theimplementation of Microsoft Teamshasenabled The Salvation Army to further realizeour goalsby bringingthelatest technology into theterritory.

TheEastern Territory Information Technology Department isdedicated to providingresponsive,timely,and consistent support to every employeeand officer.

TEAM S M EETINGS GUIDESECTIONS

Thisguidecontains5 sections:

TABLEOF CONTENTS

Schedule a Meet ing

Outlook (1)

Outlook (Schedule a Meeting for Someone Else) (2) (2b)

Outlook Meet Now (3)

Portal Office com (4)

Teams Calendar (5)

Teams Chat (6)

Teams Meet Now (3)

Ot her Scheduling Tips

Assign and Delegate Calendar Access (2)

...Delegate Scheduling Meetings in Outlook (2b)

Scheduling Assistant (7)

Before t he Meet ing

Add a Person (8)

All Meetings Teams Meetings (9)

Audio Visual Options/Device Settings (10)

Bluetooth Headphones (11)

Co-Organizer (12)

Meeting Options (Change/Set) (13)

Profile Picture (14)

Recurring Teams Meeting: Create (15)

Recurring Teams Meeting: Cancel/Edit (16)

Show as Status (17)

Speakers (External) (10)

Test Call (18)

Join a Meet ing

Join a Meeting from Outlook (19)

Join a Meeting from Teams Calendar (19)

Join a Meeting with Call-In Feature (19)

During t he Meet ing

Add a Person (20)

Camera Options: On/Off (21)

Device Settings/Audio Visual (22)

Live Captioning (23)

Meeting Icons (24)

Microphone Options: On/Off (Mute) (25)

More... Tab (26)

Record a Meeting (27)

Recording (Find) (27) (32)

Share Your Screen (28)

Teams Meeting Reactions (29)

Transcription of a Teams Meeting (30)

Transfer a Meeting to Another Device (31)

Aft er t he Meet ing

Find a Recorded Meeting (32)

Share a Recorded Meeting (33)

OUTLOOK: SCHEDULEA TEAM S M EETING

1. InOutlook,select the Calendar iconinthe left sidemenu

2. Select New TeamsMeetingtab.

3. A Meetingemail will open. Enter thedetailsof your meeting: a.Title;

b.Required Attendees;c.OptionalAttendees;

d.Date;e.Start Time;f.EndTime;f.Recurring;h.Details andMessagetoRecipient(s).

4. After youhaveenteredall thedetails,select Send.

William Booth@USESalvationArmy org

a. Add Title

b. Add Required Attendees

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d. Date

c. Add Optional Attendees

e. Start Time

f. End Time

h. Add Detailsand Message to Recipient(s)

g. MakeRecurring

NOTE:

You can invite entire contact groups (formerlyreferred to asdistribution lists)!

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OUTLOOK: SCHEDULEA M

Set thePermissions: Youcangiveanyonewithinyour organizationeditor or delegateaccesstoyour calendar.Editorscanbeassignedtoyour primary calendar (named"Calendar")or toany additional calendarsthat youcreated.Delegatescan only beassignedtoyour primary calendar.Note:Youcan't haveeditor or delegate accesstopeopleoutsideyour organization. Thedelegateisn't grantedpermission toreadother messagesinyour Inbox.

1. Click the Filetab.

2. Click Account Settings,andthenselect DelegateAccess.

3. Click Add.

4. Typethenameof thepersonyouwant to designateasyour delegate,or searchfor and thenclick thenameinthesearchresultslist.

5. Click Add,and thenclick OK.

6. Inthe DelegatePermissionsdialogbox, accept thedefault permissionsettings or select customaccesslevelsfor Exchangefolders.If adelegateneedspermissiontowork only withmeetingrequestsandresponses,thedefault permission settings,Delegatereceivescopiesof meeting-relatedmessages sent tome,issufficient.Youcanleavethe Inbox permissionsettingat None. Meetingrequestsandresponseswill godirectly tothedelegate'sInbox.

Note:Bydefault,thedelegateisgrantedEditor permission(canread, create,and modifyitems)toyour Calendar folder.Whenthedelegaterespondstoameetingon yourbehalf,it isautomaticallyaddedtoyour Calendar folder.

7. Tosendamessagetonotify thedelegateof thechangedpermissions,select the Automaticallysenda messagetodelegatesummarizingthesepermissions check box.

8. If youwant,select the Delegatecanseemyprivateitemscheck box.

Important:Thissettingaffectsall Exchangefolders.Thisincludesall Mail,

OUTLOOK: Continued

Contacts,Calendar,Tasks,Notes,andJournal folders.(Privateitemscannot beaccessed.)

9. Click OK.

Note:Messagessent withSendonBehalf permissionsincludeboththedelegate'sand yournamesnext toFrom.Whenamessageissent withSendAspermissions,onlythe yournameappears.

Onceyouaddsomeoneasadelegate,theycanaddyourExchangemailboxtotheir Outlookprofile.

OUTLOOK: SCHEDULEA TEAM S M EETING AS A DELEGATEPart 2

ScheduleaTeamsMeetingasaDelegate:Toscheduleameeting,thedelegatewill needtoaccessthecalendar (at least asEditor permissions)inorder toschedulea Teamsmeetingonbehalf of someoneelse.(PreviousInstructionsPart 1.)

1. If youarethedelegate,select the Calendar iconinOutlook.

2. Opentheappropriatecalendar.

2. Select thedateandtimeyouwant toschedulethemeeting.

3. Click onthe New TeamsMeetingiconat thetopof theappropriatecalendar to schedulethemeeting.The Fromfieldwill auto-populatewiththeemail address/nameof thecalendar owner.Fill inthedetailsincludingthe Title, Required,Dateand Timefields.Click Send.

William Booth@USESalvationArmy org

a. Add Title

b. Add Required Attendees

c. Add Optional Attendees

e. Start Time

d. Date

f. End Time

g. MakeRecurring

Toscheduleameetingimmediately,usethe Meet now featureinOutlook and TeamsCalendar.

In Outlook Calendar:

In TeamsCalendar:

1. Select the Calendar iconinOutlook.

2. Select Meet now optionat thetopof thenew window.

3. Select Joinnow.

4. Select Addparticipants(or theoptiontocopy themeetinglink).

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5. Select Invitesomeoneor dial a number.

6 Typethenameandselect Request tojoin

a. Select the Calendar iconinTeams.

b Select Meet now optionat thetop of thenew window.

c. Select Start meeting.

d Follow steps#3 - 6 above.

6

a.

William Booth

Evangeline Booth

1. Inyour webbrowser,visit Portal.Office.com.

2. Select Outlook icon(topleft).

3. Select the Calendar icon(topleft).

4. Select New Event buttonand Event from thedrop-downmenu.

5. The Event screenwill open.Enter the detailsof your meeting: a.AddTitle;

b.InviteAttendees(andOptionalAttendees);

c.Date;d.Start Time/EndTime;e.Repeat/Don't Repeat?; f.TeamsMeetingOption;g.AddDescription orAttachDocuments.

6. After youhave enteredall the details,select Save.

6 a. Add Title

b. InviteAttendees (and Optional Attendees)

c. Date d. Start Time/End Time

e. Repeat/Don't Repeat

f. TeamsMeetingOption

g. Add Description or Attach Documents

IMPORTANT!

Don't forget to select the Teamsmeeting toggle button!

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TEAM S CALENDAR: SCHEDULEA M EETING

1. IntheTeamsmenuontheleft of your screen, select the Calendar icon.

2. Select New meeting(topright).

3. The New meetingscreenwill open.Enter thedetailsof your meeting: a.Add Title;b.AddRequiredAttendees(andOptionalAttendees);c.Date;d.Start Time;e. EndTime/Duration; f.Select:DoesNot Repeat/EveryWeekDay/Daily,Weekly,etc. g.AddDetails.

4. After youhaveentered all thedetails,select Save. 4

a. Add Title

b. Add Required Attendees (and Optional Attendees)

d. Start Time

c. Date

e. End Time/Duration

f. Select:DoesNot Repeat/EveryWeekDay/Daily, Weekly, etc.

g. Add Details

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TEAM S CHAT: SCHEDULEA M EETING

1. If youarechattingwithsomeoneandrealizethat hoppingonaquick meeting wouldbemoreproductiveand time-saving,select the Calendar iconat the bottomof your chat.

William Boot h 2/01/2022 3:01 PM

You cannot warm the hearts of people with God's love if they have an empty stomach and cold feet.

Type a new message.

3. After youhave enteredall thedetails,select Send.

a. Add Title

2. The New meetingwindow will open.Enter thedetailsof your meeting: a.Add Title;b.Optional(toaddmoreattendees);c.Date;d.Start Time;e.End Time/Duration; William

c. Date

d. Start Time

b. Add Optional Attendees

e. End Time/Duration

f. Doesnot repeat/EveryWeekDay/Daily, Weekly, etc.

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WiththeSchedulingAssistant,youcan easily seeyour coworkers' availability andfindatimethat worksfor all meeting attendees.

1. Onceyou'vecreatedameeting event fromyour calendar and added your coworkerstothe Required field,select SchedulingAssistant tab at thetop.Youcannow seethe attendees' availability.Unlessyou clickedonthedateyouwant the meetingtobe,it willdefault tothe timenearest tothecurrent time.

2. Choosethetime(anddate)for the meetingby selectingoneof the suggested times,usingthestart andendtimedrop-downmenus,or select directly onfromthescreen.

3. Whenyouhavemadeyour selections,click Sendbuttonandthemeeting invitationwill besent totheattendees.Thedateand timewill bedisplayedas Start timeand Endtime.

NOTE:Privacy! It isimportant toconsider whohasaccesstoview thedetail of your calendar toensurethat youare not sharingpersonal data It maybeappropriatetomakeaspecificappointment private,whichwill hidethedetails of theappointment but still show thespaceinyour calendar asbusy Thiscan bedoneby selectingthe privatebutton onthe Appointment tab

6. Theattendeecanchooseto accept,tentativelyaccept,or declinethemeeting invite.They canalso tentativelyaccept but propose a new time,or decline themeetingand suggest a new time.Witheither of theseoptionsthe schedulingassistant will appear for themtofindanew time/date.The originator of themeetingwill receivetherequest andcanaccept or declineit.

ADD A PERSON TO A SCHEDULED TEAM S M EETING

Youcanaddanother attendeetoanexistingTeamsmeeting

If you are the meeting owner:

1. Openyour scheduledmeetingonyour calendar inTeamsor Outlook.

William Booth is calling you

2. Inthe Requiredfield,enter or searchfor thepersonyouwant toadd.

3. Select SendUpdate.

William Booth@USESalvationArmy org

Evangeline Booth@USESalvationArmy org

William|

If you are NOT the meeting owner:

1. Openthemeetingrequest.

2. Inthetopribbonselect the Respondtab.

3. Select Forwardfromthedrop-downmenu.

4. Enter thenameof theattendee(s)youwant toaddtothemeetingrequest.

5. Select Send.Themeetingowner will receiveanotificationthat youhave forwardedthemeetingrequest toanother person.

Evangeline Booth@USESalvationArmy org

William Bamford@USESalvationArmy org

William Booth@USESalvationArmy org

M AKEALL M EETINGS TEAM S M EETINGS (DEFAULT)

YoucanturnonaCalendar optionsoall themeetings youschedulefromOutlook (includingOutlook onthe webandmobile)will beheld onlinewithTeams.

William Booth is calling you

1. At theleft topof Outlook,select?File.

2. Select?Options(bottomleft).

3. OntheOutlook Optionsscreen,select?Calendar? (top left.)

4. Under?Calendar options,select?Addonlinemeetingtoall meetings.

5. Select OKtosave.

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Dependingonyour version (update)of M365,your Calendar optionsmayappear withthe AddMeetingProvider options.

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Dependingonyour computer'ssetup,youmay havemorethanonemicrophoneor camera. Youcanswitchbetweenthesedevicesprior tothemeetingor duringthe meeting.

1. InTeams,click theellipsis(threedots ) totheleft of your profilepicture(located topright of your Teamsscreen).

2. Select Settings.

3. Select Devices.

4. Thedevicesettingspane opensandyoucanseeand changeyour audiovisual options.Thespeaker and microphonethat youare currentlyusingwill belisted under the Audiodevices heading.Under the Camera headingyoucansee thecurrent camerayouare using.

5. Maketheappropriate updatestoyour settings andthechangesyoumake toyour audioand camera deviceswill takeeffect immediately. RefertoAudioVisual/DeviceSettings DuringMeetingSection#10 formore information.

BLUETOOTH HEADPHONES

WhenconnectingBluetoothheadphones(likeearbuds),makesureyour Bluetooth settingsareenabledinWindows. OpenWindowsSettings> Devices> Bluetooth and other devices.

Makesurethe Bluetoothtogglebar isenabledandthensearchfor your bluetoothdevicetopair andenable.

ADD A CO-ORGANIZER

After you'veinvitedpeopletoyour meeting,youcanaddupto10 co-organizersto helpmanageyour Teamsmeeting.Note:Beforeadding?co-organizers,makesureyour co-organizersarealreadyaddedasrequiredattendees.

Openyour scheduledmeetingonyour calendar inTeamsor Outlook.Scroll down tothemeetinginfosection. Select Meetingoptionsat thebottom.

Inthe Meetingoptions window,navigateto Chooseco-organizersand select thedownarrow. Choosethenameof the co-organizer(s).

And Save.

Co- organizerscan:

- Accessandchangemeetingoptions

- Becomeabreakout roommanager

- Bypassthelobby

- Admit peoplefromthelobby duringa meeting

- Lock themeeting

- Present content

- Changeanother participantsmeeting role

- Endthemeetingfor all

Co- organizerscannot:

- Changemeetingoptionduringchannel meetings

- Managethemeetingrecording

- Removeor changethemeeting organizer'srole

William Booth is calling you

After youscheduleameeting,youcan changeor set your MeetingOptions.

1. Openyour scheduledmeetingonyour calendar inTeamsor Outlook.Scroll down tothemeetinginfosection.

2. Select Meetingoptionsat thebottom.

3. Select andchangetheoptionsfor your meeting. Select Save. (Seeoptionsbelow.)

OutlookNote: YoucanalsoquicklyaccessTeamsMeetingoptions inOutlookusingthetopribbonandMeetingOptionstab.

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Tochangeyour profilepicture,click your current profilecircleat thetopright of thescreen Hover over your current profilepictureand thenclick thecameraiconthat appears Fromthemenu that appears,click Uploadpicturetoaccessthe filesonyour computer andchoosethephoto Click Openandthenselect Save.

CREATERECURRING M EETINGS IN TEAM

S APP

1. InTeamsCalendar,select New meeting (topright).

2 Addtitlefor your recurringmeeting andaddall attendees.

3. Select recurringmeetingdrop-down menuand choosetheappropriate settings.

4. Select thedateandfrequency for the first andlast occurrenceof your recurringmeeting. Select frequency.

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5. Addany additional detailsandselect Save.

1. InTeamsCalendar, click on the recurringmeetingyouwant tocancel or edit.

2. Select Edit occurrence from the drop-downmenuand follow the promptstoadjust themeetings. Remember toselect Sendupdatewith your changes.

SET YOUR SHOW AS STATUS

Asanorganizer,youcanset the Show Asstatusof themeetinginthe?actionbar. WhenparticipantsRSVP,their?statuswill automatically reflect thestatusthe organizer set ?

Asaparticipant,youcanchooseto set your individual statusfor the meetingthrough Show As, independent of thestatusset by the organizer.Theupdatedstatuswill reflect onyour calendar.The default Show Asvaluefor all the meetingsanorganizer schedules?is?

Busy.

Youcanalsoset your?own Show As statusontheDetailstabof your TeamsMeeting.

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InTeamsapp,click theellipsis ...........(threedots )totheleft of your profilepicture(located topright of your Teamsscreen).

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2. Select Settings.

3. Select Devices.

4. Select Makea test call.

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Teamsmeetingsarebest whenyoujointhemfromtheTeamsappbut thereother waystojoin! Youcanjoinby link,fromyour calendar,achat or channel,andmore. Let'slook at afew options.

Join a TeamsMeeting from Outlook Calendar:

Option1: Click Joinonlinenow link inthemeetingrequest

Option2: Inthemeetingreminder,click Joinonline.

Join a TeamsMeeting from Teams Calendar:

1. OpentheTeamsapp,andselect Calendar iconlocatedon theleft sideinthenavigational sidebar.

2. Select themeetinginviteinyour calendar. Younow have twooptionstojointhemeeting:

Option1: Inthemeetinginvite,click thelink Click heretojointhemeeting

Option2: Select the Joinbuttonlocatedonthetopright sideof the screen.

Join a TeamsMeeting by Call In (Audio Only): If you'reunabletousetheTeamsappor Teamsontheweb,youcanjoinmeetingsby callingaphonenumber.If there'saphonenumber andconferenceID inthemeeting invite,just dial thenumber tojoin.

Visit

ADD A PERSON TO TEAM S M EETING IN PROGRESS

Youcanaddanother attendeetoanexisitngTeamsmeeting.

If you are the meeting owner:

1 Openyour scheduledmeetingonyour calendar inTeamsor Outlook

William Booth is calling you

2. Inthe Requiredfield,enter or searchfor thepersonyouwant toadd.

3 Select SendUpdate

William Booth@USESalvationArmy org

Evangeline.Booth@USE.SalvationArmy.org

William|

If you are NOT the meeting owner:

1. Openthemeetingrequest.

2. Inthetopribbonselect the Respondtab.

3. Select Forwardfromthedrop-downmenu.

4. Enter thenameof theattendee(s)youwant toaddtothemeetingrequest.

5. Select Send.Themeetingowner will receiveanotificationthat youhave forwardedthemeetingrequest toanother person.

Evangeline Booth@USESalvationArmy org

William Bamford@USESalvationArmy org

William Booth@USESalvationArmy org

CAM ERA ON/OFF

Duringameeting, youmay want to turnyour video (camera)onand off at different times duringthemeeting.

1. Inyour Teamsmeeting,click the More...tablocated top of your Teamsscreen).

2. Select Devicesettings.

3. Devicesettingsscreenwithopen displayingcurrent devicesandsettings. Select/changeyour preferencesin:

Audio devices

- Speaker

- Microphone

- Noisesuppression

Video Settings

- Camera

- Adjust brightness

- Soft focus

For example,if you'dprefer peopleonly seeyouwhileyou'retalking,gotothe meetingcontrolsand click the Camera icontoturnyour cameraonandoff. Visit

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TURN ON/OFF LIVECAPTIONING

Teamshasbuilt-inclosedcaptioningyoucanturnonfromthemeetingcontrols.

1. Inameeting,click theellipsis(threedots/More)topright.

2. Select Turnonlivecaptions.

3. Select languagepreference.

4. Click Confirm.

5. Toturnoff closedcaptioning,click theellipsis(threedots/More)topright. Select Turnoff livecaptions.

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WhenyouareinaTeamsmeeting,several meetingoptions(icons)appear across thetopof themeetingscreen(aswell additional optionsthat canbeaccessedusing the More... tab.(Refer to More...inSection#26 for moreinformation.)

People: Providesa)alist of peoplewhoareinthemeeting,b)alist of people invitedbut not yet inthemeeting,andamechanismtoenter apersonor dial a phonenumber tobringthat personintothemeeting,c)a?shareinvite?link which providesalink that canbeemailedor chattedtosomeone.

Chat:Providesamechanismfor userstocommunicatewitheachother either throughacomment,attachment,formattedtext,or reaction.Thesechatscanbe viewedby othersduringandafter themeeting.

Reactions:Allowstheuser toraisetheir handor provideavisual reactiontothe teamschat for all tosee(thumbsup,heart,clap,laugh,surprisedface).(Refer to TeamsMeetingReactionsinSection#29 for moreinformation.)

Rooms:Allowsthemeetingorganizer tocreateadditional breakout rooms.

+Apps:Allowstheuserstoaddadditional Microsoft-approvedappstothemeeting (i.e.,polls)whichthenbecomesanother meetingoptionat thetopof thisparticular meeting.

More...:(Refer to More...inSection#26 for moreinformation.)

Camera: Allowstheuser totogglebetweentheir camerabeingonand off.

Mic: Allowstheuser totogglebetweenmutedandunmuted.

Share: Allowstheuser tosharetheir screen. (Refer to ShareYour ScreeninSection #28 for moreinformation.)

Duringameeting,you may want toturnyour microphoneonandoff at different times duringthemeeting Perhapsyouwould prefer peopleonly hear you whileyou'retalkingandnot hear your backgroundnoisethroughout themeeting.

Gotothemeetingcontrolsat thetopof your screenandclick the Micicontoturnyour cameraon andoff.

TIP! A slashmark will appear throughthemicrophoneiconwhenyour microphoneismuted (turnedoff).

M ORE... TAB

Device settings: Allowstheuserstoadjust audio, noisesuppressionandvideosettings.

Call health: Providestechnical informationonyour call details.(Ifyouhavedifficultieswithyourmeeting quality,submit aHelpDeskTicket to usehelpdesk@use.salvationarmy.org.)

Meeting options: Makeschangesduringthemeeting Refer to MeetingOptions(Change/Set)inSection#13.

Meeting notes: Addsameetingnotestabtoyour meetingwhereyoucantakenotesavailableduring andafter themeeting.

Meeting info: Providesthetime,date,andcall-in informationfor thecall. Youcancopy theinformation tosharewithothersviaemail or chat.

M ORE... TAB (con't)

Gallery / Together mode: Providesavisual of your participantsthat only youcansee(or othersif youarepresenting)

Full screen: Allowsfor your content tobeonafull screen.(Uncheckthesameoptionto revert back.)

Call me: Allowsauser toenter aphonenumber if they want themeetingtocall themona separatephonenumber.

Apply background effects:Allowstheuserstoselect adifferent background. Hint!Click Previewtotryit out beforeothersseeit.

Turn on live captions: Allowstheuserstoselect thelanguageinwhichthecaptionsand transcriptionsappear (samefor everyone). Click ?Savefor futuremeetings?when needed

Turn on Speaker Coach: Allowsa?coach?tolistentoyour speechandprovidefeedback privately toyou.

Start recording: Startstherecording.Patricipantsreceiveanotificationbanner alerting that themeetingisbeingrecorded.(By default,themeetingwill betranscribed.)

Start transcription: Startsthetranscription(if not beingrecordedbothwill start when youchoose?start recording?).

Show/hide transcript: Controlswhether thetranscript boxshowsontheright.

Show/don? t Show chat bubbles:Controlswhether bubblesappear whenyouget new messages.

Allow/Mute Notifications:Turnsoff/onnotifications.(Thedefault isMuteNotifications.)

Turn on/off incoming video:Turnsvideoon/off.(Thedefault isTurnoff incomingvideo.)

Help:TakesyoutoMicrosoft support.(Link)

QUESTIONS?

Email the Help Desk Team at: UseHelpDesk@use.salvationarmy.org

Visit M icrosoft Support for how -to articles, videos and training materials. support.microsoft.com

Pleasenote:Whenyoustart recordingaTeamsmeeting,livetranscriptionsis automatically enabled.

Therecordinglink will be inthemeetingchat after themeetinghadended. Select themeeting recording,thenselect Moreoptions( )> Get link tofindtherecordinglink.

Refer

SHAREA MEETING RECORDING

Meetingrecordingswill automatically beavailableto everyoneinvitedtothemeeting.Youcanalsosharethe recordinglink withpeoplewithinour organizationwho weren't intheoriginal meeting

Tosharethelink toyour meetingrecording andset viewingpermissions: IntheTeamschat,findtherecordingandselect Moreoptions(...)> Open Oncethemeetingrecordingopensinyour browser,select Share.

Refer to Sharea RecordedMeetinginSection#33.

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1. Inameeting,click theellipsis(threedots/More)topright.

2 Select Start recording

3. Tostoprecording,click theellipsis(threedots/More)topright.Select Stop recording.

FIND A MEETING RECORDING

to Finda Recorded MeetinginSection#32

1 After youhavejoinedaTeamsmeeting,select the Shareicon (topright)

2. Sharecontent boxwill appear.Select what youwant toshare.

Duringyour meeting,select Reactionsinmeeting controlsat theupper-right areaof thescreento expressyour reactiontowhat'sbeingshared.

Choosefromarangeof livereactions:

- Applause -

- Love

The Raiseyour handreactionisusedwhena particpant isrequestingtospeak or hasaquestion.

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TEAM S M EETING REACTIONS

Duringany Teamsmeeting,youcanstart alivetranscription.Thetext appears alongsidethemeetingvideoor audioinreal time,includingthespeaker'sname (unlesstheychosetohideit)andatimestamp.

1. Inameeting,click theellipsis(threedots/More)topright.

2. Select Start transcription.

3. Select thepreferredlanguagefromthedrop-downmenuand click Confirm.

4. Tostoprecording,click theellipsis(threedots/More)topright.Select Stop transcription.

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If you'vejoinedameetingononedevice,youcanjoinit onanother deviceat the sametime.For example,if you'realready inameetingonyour laptop,youcanalso joinonyour phonetosharelivevideo,control apresentationwithyour phone,and muchmore. Youcaneither transfer themeetingtotheseconddeviceor keepboth devicesinthemeeting.

Transfer:

1. Whileyou'reinameetingononedevice, openTeamsonthesecondone(the device youwant totransfer themeetingto).

2. Fromthenew device,select Join.

3. Select Transfer tothisdevice.

4. Youcanset your audioandvideopreferences for themeetingonthenew device,thenselect Join.

Addaseconddevicetoameeting:

1. Whileyou'reinameetingononedevice, openTeamsontheseconddevice andselect Join.

2. Select Addthisdevice.

TIP! Toprevent anechoeffect,Teamswill automatically turnoff thecameraandmicon theseconddevicebeforeit entersthemeeting Onceit'sjoined,youwill beableto turnthemicandcameraonor off asneeded. Withbothdevicesinthemeeting,youcan sharecontent fromeither one.

Therecordinglink will beintheTeams meeting Chat tabafter themeetinghad ended.

TIP! Recordingsandtranscripts expireafter 30 days.Download thefileif youwant tosaveit for futurereference.

Meetingrecordingsareautomatically availableto everyoneinvitedtothemeeting.Youcansharethe recordinglink withpeople whoweren't inthe original meeting.Tosharethelink toyour meeting recording:

1. Click onthemeeting Chat tab.

2. Next torecording,select Moreoptions(...).

3. Select Get link.

4. Select Copytocopy the recordinglink you want toshare.

TIP! Youcanalsoaccessthemeetingrecording that wassavedinSharePoint.

Click onthemeeting Chat tab>

Select MoreOptions(...) > Select Open

Youwill beredirected toaSharePoint site whereyoucan Share, Copylink,Copylink at current time,Embed codeand Manageaccess.

(Recordingsandtranscripts expireafter 30 days. Downloadthefileif youwant tosaveit for future reference)

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