Resident travel to the following scientific meetings will generally be approved for departmental support: American Association for Research in Otolaryngology (ARO), Combined Otolaryngological Spring Meetings (COSM), American Academy of Otolaryngology-Head & Neck Surgery Annual Meeting (AAO-HNS), and Section Meetings of the Triological Society. Travel to other meetings may be approved on a case-by-case basis by the program director. In addition, funding approval will require that the following three circumstances exist: The resident must be the podium speaker, course lecturer, or poster presenter. Poster presentations are generally acceptable only for PGY1-3 residents (at the time of the presentation). If a poster of a PGY4-PGY5 resident is accepted the resident may be eligible for travel funding but this must be approved by the program director ahead of time. However, posters on laboratory basic science topics are acceptable at any training level. In addition, the work must be original and presented for the first time and, the presentation must be accompanied by a manuscript that is submitted to a peer reviewed journal before the time of the meeting. Expense Guidelines (pending update on moving all travel booking to Stanford Travel Program): ▪ Roundtrip airfare will be reimbursed at the lowest available fare. ▪ Meeting registration reimbursement will be based on early pre-registration, not at-thedoor fees. ▪ Hotel lodging costs should be reasonable and follow university’s Hotel Lodging Rate Guidance: https://web.stanford.edu/group/fms/fingate/staff/travel/policy_notes/lodging.html ▪ Meals will not be reimbursed. ▪ Total departmental reimbursement for a given meeting will be a maximum of $1,400 per domestic trip. ▪ Poster expenses are reimbursed up to $100. This is considered separate from the travel expenses. NOTE: The ultimate approval of all resident travel at departmental expense is at the discretion of the program director and departmental chair. Approval of reimbursement for travel not meeting the above criteria may be possible under certain circumstances and will be evaluated on a caseby-case basis.
13. Personal Time-off: House staff are permitted to take up to three weeks of personal time off with pay during each one-year period. Vacation should be scheduled in 1-week blocks unless prior approval is obtained from the program director and the rotation director (for example if 2 weeks are requested together or if a partial week is requested). Personal time off must be requested and subsequently approved through the MedHub system. Stanford University Medical Center believes that personal time away from the residency program is important to the welfare of house staff, so unused personal time off does not accumulate from year to year and there is no provision to pay in lieu of time off.
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