PROVINCE ARCHON MANUAL
UPDATED SEPTEMBER 2025
TABLE OF CONTENTS
Congratulations on your election or appointment to serve as a Province Archon! This manual will give you an overview of the role, including its main responsibilities, challenges, and the resources available to you.
Sigma Alpha Epsilon understands that each of our Province Councils operates a little differently; some are more established than others. The information in this manual was created to assist those Province Archons in their beginning stages or those needing additional guidance. Please also review your Province’s bylaws, as there may be differences between the duties outlined in those bylaws and in this manual. Unless otherwise directly outlined in the Fraternity Laws, the responsibilities outlined in your Province’s bylaws supersede what is outlined here.
This manual was developed in a collaboration between Fraternity Service Center staff and Council of Province Archons leadership.
WELCOME & INTRODUCTION
Province Archons are important partners in the success of Sigma Alpha Epsilon. Brothers who serve do so at the pleasure of their constituents - the Chapters Collegiate and Alumni Associations within each respective Province. They have either elected you or appointed you to fill a vacancy. In either case, you were selected because of your dedication to the ideals of Sigma Alpha Epsilon.
The role of Province Archon is multifaceted. You will preside over all sessions of the Province Convention and all meetings of the Province Council; enforce the Fraternity Laws and other orders of the Fraternity Convention or the Supreme Council; visit each Chapter Collegiate and Alumni Association in your Province; submit a full report of these visits to the Eminent Supreme Recorder; and perform any other duties assigned to you by the Fraternity Convention, the Supreme Council, or the Province Convention.
You will not be alone in these efforts, and support will be provided. There are high expectations of each Province Archon and exhilarating rewards for successful Province Archons. If you are new to the Province Archon role, you will be assigned a Province Archon Mentor to help guide you through your first few months in the role. With their experience in the position, they will be available to answer any questions or concerns you may encounter, as well as provide advice and share best practices.
This manual and the other resources provided are tools to help guide you and help you succeed in this role. Remember that the best Province Archons create a dynamic team and collaborate with one another to advance the mission and vision of Sigma Alpha Epsilon.
MISSION, VISION, & THE TRUE GENTLEMAN
The Fraternity’s mission and vision guide our chapters and members in everything we do.
MISSION
Advancing the highest standards of friendship, scholarship, leadership, and service for our members throughout life.
VISION
True Gentlemen making our global community better.
THE TRUE GENTLEMAN
The creed of Sigma Alpha Epsilon is The True Gentleman. As a member of this Fraternity, it is important to exemplify the traits and values found within the TG in everyday life.
The True Gentleman is the man whose conduct proceeds from good will and an acute sense of propriety, and whose self-control is equal to all emergencies; who does not make the poor man conscious of his poverty, the obscure man of his obscurity, or any man of his inferiority or deformity; who is himself humbled if necessity compels him to humble another; who does not flatter wealth, cringe before power, or boast of his own possessions or achievements; who speaks with frankness but always with sincerity and sympathy; whose deed follows his word; who thinks of the rights and feelings of others, rather than his own; and who appears well in any company, a man with whom honor is sacred and virtue safe.
Our vision, mission, and the True Gentleman are guiding tools that make our Fraternity great. Think of our mission as our why - why are we members? The vision gives us direction in our actions.
Like you, we believe it is our duty to better ourselves, our brothers, and everyone around us by holding true to our beliefs while taking the next steps in our collective journey. Your journey as a Province Archon is just beginning, and you will be paving the way for the future members of your Province and across the Realm. Now more than ever, the world needs True Gentlemen, and we will provide you with everything you need to know to leave your Province better than when you started!
FRATERNITY GOVERNANCE
THE FRATERNITY LAWS
Sigma Alpha Epsilon Fraternity is governed by the following bodies, ranked in order: the Fraternity Convention, the Supreme Council, Province Conventions, Chapters Collegiate, and Alumni Associations as prescribed by The Fraternity Laws. The Fraternity Laws serve as the official governing document for Sigma Alpha Epsilon. Broken down into articles and further into sections, the laws are not determined by any one person. Instead, these laws are voted upon and accepted by the Fraternity Convention, composed of collegiate and alumni members, Province Archons, and Officers of the Fraternity, as it includes the ESR and Honorary ESA.
You will want to review the Fraternity Laws before the start of your term. The Fraternity Laws are under “SAE Governing & Financial Documents.”
VOLUNTEER LEADERSHIP
Sigma Alpha Epsilon is governed by Fraternity Conventions, held biennially, where members from across the Realm gather to consider amendments to the Fraternity Laws, elect national officers.
The Fraternity Convention is the supreme authority of the Fraternity. It consists of the following: Past Eminent Supreme Archons who have served for a full term of office
Each Province, represented by its Province Archon or, in the absence of such Province Archon, the Province Deputy Archon or another Province officer designated by the
Each Chapter Collegiate, represented by one delegate
Each alumni association, represented by one delegate
Chapters Collegiate that do not send at least one delegate to Convention are fined $1,500 for non-
Between conventions, governance is carried out by the all-volunteer Supreme Council composed of the Eminent Supreme Archon, Eminent Supreme Deputy Archon, Eminent Supreme Warden, Eminent Supreme Herald, and Eminent Supreme Chronicler. Other Fraternity Officers include the Honorary Eminent Supreme Archon and the Eminent Supreme Recorder, who serves as the
Province
A Province is comprised of chapters, emerging chapters, and alumni associations within a geographical district. The Province Council performs the duties required by the Fraternity Laws, enforcing the orders of the Fraternity and Province Conventions, and managing the affairs of the Province. Each of the 30 provinces is led by a Province Archon, who is a regional alumni volunteer supported by a Province Council and the Fraternity Service Center staff.
As prescribed in the Fraternity Laws, the Province Council, including the Province Archon, should be elected at the Province Convention held every two years.
District
There are four districts across the Realm, with a Supreme Council member serving as a district liaison: Central, East, South, and West.
You can find the most up-to-date list of Province Archons, Chapter Service Consultants in each district, and Supreme Council district liaison assignments through our Districts resource.
The most essential role a Province has is ensuring the success of the collegiate chapters and alumni associations in the Province. As such, you will be asked to help identify key alumni members in the Province who could contribute positively to your chapters, Alumni Associations, and Province Council, and recommend them for any volunteer role openings. As you may know, there is a high correlation between the success of a chapter and positive alumni involvement. It is the role of the Province Archon to officially appoint new advisors to the chapters within your Province.
You may also contact the Fraternity Service Center Alumni Engagement team at any time to help you identify alumni volunteers in your Province. You can email alumni@sae.net with the information you need, and they can send you the report.
As part of your onboarding process, the Alumni Engagement team will provide you with
Open and Closed Collegiate Chapters with a list of Officers for each of the open
Open and Closed Alumni Associations (Chapter- and Area-based) with a list of Officers for each of the open Alumni Associations.
Open and Closed House Corporations with a list of Officers for all House Corporations, whether they are open or closed, as some closed Collegiate Chapters still own the property with the anticipated hope of returning to campus.
List of all SAE alumni who reside in the Province.
THE FRATERNITY SERVICE CENTER
Comprised of the Sigma Alpha Epsilon Fraternity, Sigma Alpha Epsilon Foundation, and Sigma Alpha Epsilon Financial and Housing Corporation, the SAE Fraternity Service Center (FSC) is based out of the Levere Memorial Temple.
SIGMA ALPHA EPSILON FRATERNITY
The Fraternity provides programs and services for the daily operations of collegiate and alumni members and their various entities. Nine teams make up the Fraternity Staff:
● Alumni Engagement
● Chapter Services
● Communications
● Education
● Expansion & Growth
● Finance
● Membership & Records
● Risk Management
● Office of the Eminent Supreme Recorder
The Fraternity Staff is a vital resource and partner to you as a Province Archon. Various staff members will keep you informed of events in the Realm and will ask you to share relevant information with the chapters and alumni volunteers in your Province.
The Fraternity is governed by the Supreme Council, which sets the vision and strategic priorities for the Fraternity. You can find a list of Supreme Council members on our Meet Our Leadership page
The Fraternity staff provides leadership for the day-to-day operations of the Fraternity. You can find contact information for the Fraternity staff on our Meet the Team page
SIGMA ALPHA EPSILON FOUNDATION
The Foundation was established in 1927 as a 501(c)(3) non-profit corporation separate from the Sigma Alpha Epsilon Fraternity. The Foundation was created primarily to generate funds for the construction and maintenance of the Levere Memorial Temple. Its secondary functions were providing for the Sigma Alpha Epsilon Foundation Collection, the Fraternity’s archives, and museum holdings, and establishing and funding scholarships to deserving collegiate and graduate members. It receives donations, bequests, legacies, and estate gifts to further the Foundation’s objectives. Over the years, the Foundation has expanded its mission to include funding for educational programs of the Fraternity.
The Foundation gives out scholarships annually. Applications open in the fall. Learn more about the process and the various scholarships here
The Foundation also maintains Chapter Education Funds (CEF), which are special chapter accounts that can be used toward educational expenses and scholarships. To find out if a chapter has a CEF, who their fund administrators are, or what this fiscal year’s spendable amount may be, foundation@sae.net.
Supporting the Foundation is critical for the success of the Fraternity and our educational SAE website and select the “Donate” button in the banner on the
The Foundation is governed by a Board of Trustees that sets the vision and strategic priorities for the SAE Foundation. You can find a list of the Board of Trustees on our Meet Our Leadership page
You can find contact information for the Foundation staff on our Meet the Team page.
SIGMA ALPHA EPSILON FINANCIAL & HOUSING (F&H)
F&H has a rich legacy that has evolved over 100 years by responding to the ever-changing needs of the Fraternity. F&H’s origins begin with the National Endowment Fund, created by the 1920 St.
F&H collaborates with chapters, alumni, and house corporations in four distinct offering areas. These areas include housing development, management, loans, and housing services. As of 2023, F&H owns 13 houses and continues to grow and offer services to more chapters and chapter
F&H is governed by a Board of Directors that sets the vision and strategic priorities. A list of the F&H Board of Directors can be found on our Meet Our Leadership page
F&H staff manage the day-to-day operations of F&H. To learn more, visit their website. You can find contact information for the F&H staff on our Meet the Team page
THE OFFICIAL FAMILY
As a Province Archon, you are part of Sigma Alpha Epsilon’s “Official Family.” This group also includes members of the Supreme Council, standing committees/task forces, Financial and Housing Corporation Board of Directors, Foundation Board of Trustees, Fraternity Service Center Staff, Past ESAs, Past ESRs, and Distinguished Service Award recipients.
ALUMNI ENGAGEMENT OPPORTUNITIES
ALUMNI INVOLVEMENT
With more than 250,000 living alumni, the engagement of our largest group of initiated members is essential to the long-term success of Sigma Alpha Epsilon. We instill in our collegiate members the opportunities they have as alumni members once their collegiate experience ends. It is equally important that we continuously interact with our alumni members and keep them involved with our various forms of alumni engagement opportunities.
OPPORTUNITIES FOR INVOLVEMENT
Province Leadership
This leadership usually consists of Province Officers. Generally, these positions are elected at Province Conventions. However, it is within the interest of the Province Archon to make appointments as necessary, especially if there are vacancies between conventions. One particular area of concern is a Province Alumni Secretary who could be invaluable in assisting you in promoting alumni involvement.
Chapter/Alumni Advisors, Advisory Boards, & Alumni Commissions
Every chapter or emerging chapter needs a Chapter/Alumni Advisor. We know from experience that chapters that have the support and guidance of Chapter/Alumni Advisors perform better in areas such as chapter management. As the Province Archon, you may be asked and can make recommendations of alumni members to Chapters to serve as Advisors.
It is highly recommended that chapters and emerging chapters have multiple advisors to serve as the chapters’ Advisory Board. Advisory Boards can include, but are not limited to, overall chapter management, member education, recruitment, finances, etc. Having an Advisory Board creates opportunities to disperse the amount of work among each advisor. It allows them to focus on specific areas that can benefit the chapter. This prevents burnout of Chapter/Alumni Advisors and promotes more alumni engagement within the chapter and emerging chapters.
In some cases, the Supreme Council will place a chapter under the control of an Advisory Board or Alumni Commission if it needs additional support. This is outlined in the Fraternity Laws. You can provide recommendations to the Supreme Council for members on the Advisory Board or Alumni Commission.
The Fraternity Service Center has created an Advisor Manual modules, and other resources that would help manage the chapter. Please ensure that the Advisors in your Province know about these resources.
Alumni Associations
Alumni Associations serve as a connection for brothers to Sigma Alpha Epsilon beyond the collegiate experience. There are two types of alumni associations: chapter-based, which exists for alumni to support their collegiate chapter and build community, and geographic-based, which exists to build a community of brothers within a specific region. Alumni who join alumni associations find great value in broadening personal and professional connections and deepening the Bonds of Our Beloved Order.
Alumni Associations are one of the governing bodies of the Fraternity, and if they are in good standing by the payment of annual dues and presentation of an annual report, they are entitled to a seat at a Fraternity Convention. This means that alumni have a direct voice in the governance of our Fraternity. Please review the Fraternity Laws section on Alumni Associations.
Review the Establishing Alumni Associations & Alumni Affinity Group resource for more information on starting an Alumni Association.
Review the Alumni Association Reactivating Existing Charter resource for more information on reactivating an Alumni Association.
Use the Alumni Associations map to find all of the Alumni Associations in your Province.
Expectations for an Alumni Association:
● Elect a president and such other officers as deemed necessary
● Pay $100 annual dues to remain as a voting member of the Official Family
● Submit an annual report to the Eminent Supreme Recorder of its current officers and activities for the preceding year by August 1st
● Prepare or have prepared the appropriate IRS Form 990 at the close of the alumni association’s fiscal year as required by applicable law and IRS regulations, and a copy of this form must be sent to the Fraternity Service Center
● Have a presence on various social media platforms, such as Facebook and Instagram
● Host at least one (1) social gathering every three months, such as an SAE Third Thursday
● Host at least one (1) collegian recruitment event annually
● Host at least one (1) community service activity annually with local nonprofit organization(s)
● Host an annual Founders’ Day celebration
● Participate in Province Leadership School and other educational program opportunities
● Attend the Biennial National Anniversary Convention
House Corporations
If a chapter has a house, it should have a House Corporation. They provide leadership in maintenance, renovations, collections, food service, taxes, and other regulatory measures for chapter houses and facilities. The House Corporation board is typically composed of alumni volunteers who can assist with state, university, and local community expectations. For more information about House Corporations and liability issues, contact the Fraternity Service Center.
It is essential to have a diverse network of House Corporation Officers. Some examples include, but are not limited to:
● Alumni Members
● Attorney
● Banker, Finance, or Investment Banker
● Architect
● Accountant
● Contractor
● Public Servant
● Fundraiser
● Food Services Employee
● Law Enforcement/EMS
● University Administrator
● Engineer
● Real Estate Broker
You may be asked to choose or recommend Alumni members to serve as House Corporation Officers to promote more alumni engagement.
More information regarding the development and rules of a House Corporation can be found in the Fraternity Laws.
The Fraternity Service Center has created a House Corporation Manual Onboarding/Training modules, and other resources that would help manage the chapter. Please ensure that the House Corporation Officers in your Province know about these resources.
Alumni Leadership Academy
It’s important that our alumni volunteers have a greater proficiency and understanding of many aspects and elements of Sigma Alpha Epsilon, especially at the collegiate chapter level. Throughout the academic year, the Alumni Services Staff Team hosts a series of virtual workshops to enhance alumni engagement and volunteer experience, as well as provide tips and helpful information for successful and efficient chapter operations.
SAE Third Thursdays
SΑΕ Third Thursdays is an alumni engagement initiative to gather Brothers together on the third Thursday of each month in locales and cities throughout the Realm. Whether you are new to your city, a long-time resident, seeking to build your professional network, or simply enjoy meeting other local SΑΕs. Sigma Alpha Epsilon wants you to have a place to celebrate brotherhood on the third Thursday of each month. We know Brothers attending these informal gatherings will find great value in broadening personal and professional connections and deepening the Bonds of Our Beloved Order.
Keep an eye out for the Alumni Newsletter for updated locations and news about Third Thursdays!
Some well-established alumni gatherings that have been in place before the Third Thursday initiative was launched in October 2022 have monthly events on other days of the month, and many of those are listed as part of the monthly Third Thursday map.
Interested in hosting a Third Thursday gathering and being added to the Third Thursday map? Fill out the Event Publication Request form.
SAE Career Connect
SAE Career Connect is a set of initiatives and resources tapping into our national network of Brothers! In today’s diverse and inclusive workplace, it’s important that SAEs continue to build important life skills in accountability, teamwork, resilience, responsibility, self-awareness, problemsolving, and communication.
This initiative includes the following:
● True Gentleman Mentor Program
● Backpack to Briefcase
● TG Talk
● SAE Job Board
You can learn more about each of these initiatives on our SAE Career Connect page
When working with alumni in your Province, it is vital that you advocate for these initiatives and educate alumni members on the importance of becoming a Career Mentor and keeping up to date with these initiatives.
Short-Term FSC Volunteer Opportunities
We understand that finding time for volunteer roles can be challenging for some of our members due to their schedules. The Fraternity Service Center is always looking for volunteers to review Award applications or to facilitate our Educational Programs. These volunteer roles do not have a long-term commitment, which is perfect for our alumni members who want to volunteer but do not have enough time to hold a long-term volunteer role!
Award Reviewers for the Fraternity Awards Competition
● SAE’s annual awards program for chapters, individuals, and Alumni Associations is designed to give our members greater recognition for our chapters’ hard work.
Facilitating Educational Programs
● Alumni members can facilitate at the John O. Moseley Leadership School and DeVotie Ritual Institute, hosted annually in the Chicago/Evanston, IL, area.
● Leadership School is the first weekend of January. DRI typically takes place on the first weekend of August.
A new application comes out each year and is shared with alumni via email, so look out for that and be sure to apply by the appropriate rolling deadline(s). They can also sign up through our Volunteer Interest Form
If you or any alumni members have any questions regarding the Fraternity Awards or becoming a facilitator, please contact the Education team at education@sae.net
Ways to Give
Some chapters have a Chapter Education Fund (CEF) that can be used to benefit the educational needs of a chapter’s undergraduate or graduate school members. A CEF can be established with a tax-deductible contribution or combined contributions totaling $5,000. Anyone can donate directly to the fund by selecting the chapter designation on the CEF donation page. All donations to a CEF are 100% tax-deductible and included in the donor’s lifetime giving record with the Foundation.
Directly donating to the Foundation can be a great way to recommit to our brotherhood. There are many ways to donate and how to donate and invest in Sigma Alpha Epsilon. Visit the Ways to Give page to learn more about the different donation options available.
SUPPORT PROGRAMS FROM THE ALUMNI ENGAGEMENT TEAM
● Counsel Sessions / Best Practices with Alumni Engagement team members
● Updated alumni contact lists
● Event promotion via the monthly SAE Alumni Newsletter
● Event promotion via targeted email and social media
● Website Hosting via The SAE Portal
● Printed Invitation and Program Templates
● If you have any additional questions or need support, contact our Alumni Engagement Team at alumni@sae.net.
CHECKLISTS & TIMELINES
PROVINCE ARCHON CHECKLIST
Below is a checklist to help prepare you for your role. These items should be completed within the first month of your tenure.
● Review this Manual.
● Review your Province’s Bylaws.
● Schedule a meeting with the previous Province Archon to transition, including discussing goals and future ideas.
● Meet with your Province Council, Province’s Eminent Archons, Chapter Advisors, Alumni Associations, and House Corporations to get to know them, review expectations of your role, and set communication expectations.
● Ensure your contact information is up-to-date in your profile on The SAE Portal.
● Ensure contact information and officer roles are updated in The SAE Portal for all Province Officers, Chapter Advisors/Advisory Board members in your Province.
● Reach out to the Fraternity Service Center at membershiprecords@sae.net to ensure you are listed as the Province Archon on The SAE Portal.
● Review the Fraternity Laws (they are available in The SAE Portal under “SAE Governing & Financial Documents”).
● Review the Fraternity’s Strategic Goals.
● Review and understand Minerva’s Shield.
● Review and understand the Phoenix Member Education Program (the unblurred version containing Ritual can be found in The SAE Portal through the ”Learning Modules” tile) and ensure the chapter complies with the Member Onboarding process (initiating Candidates for Membership within 96 hours of receiving their bid; three-week post-initiation education).
● Review all Policies & Position Statements.
● Review Forms & Reports
TIPS TO HELP START A SUCCESSFUL TERM:
● Ensure that our Ritual is the centerpiece of all your work with the Province. To remain a credible leader, you must always model the principles and obligations of our Fraternity when interacting with our members and constituents.
○ There is a “Volunteer Ritualist Training” module via The SAE Portal. Please contact Alumni Engagement (alumni@sae.net) to get access to this module, which includes several downloadable resources to assist you.
● Establish collaborative working relationships with your Province Council, chapters, Alumni Associations, advisory teams, and FSC staff. The stronger your working relationships, the more positive influence you can exert.
● Focus on building the support infrastructure for your chapters and Alumni Associations. Province Archons are NOT Chapter Advisors; they help assemble advisory teams when necessary.
● Find a healthy balance of challenging and supporting your chapters and Alumni Associations - both are important.
● Set short-term and long-term goals for your Province and ensure they align with the strategic goals set by the Fraternity.
● There may be times when you have to make difficult decisions. In these cases, lean on the Fraternity Service Center staff and your Province Council, and know the right decisions will lead to long-term success.
● Enjoy this experience. Don’t forget to take time to savor the relationships you form. These can be as strong (or stronger) as those you had during your collegiate experience.
PROVINCE ARCHON TIMELINE
Monthly:
● Province Council Meetings
● Monthly CoPA Calls
● Advisor Check-ins
● Province Alumni Engagement
Annually:
Semesterly/Quarterly:
● Official Chapter Visits/Calls
● Fraternity Service Center Meeting/Call
● House Corporation Meetings
● Yearly CoPA In-Person Meeting with the Supreme Council. One of these meetings happens at the Anniversary Convention in odd-numbered years and the other at a time during the biennium in even-numbered years.
● Plan/Execute Province Convention in even-numbered years.
● Ensure you have a Province Secretary, Treasurer, and additional officers as needed. If you have a vacancy, please fill the position immediately.
● Update/Establish Province Bylaws
● Collect Province Dues and maintain the bank account
● Complete the IRS: 990N Form
● Submit Province Annual Report
● Submit Province Council Election Report
● Submit Province Visit Reports
We understand there are varying circumstances, and not all Province Archons/Councils will operate the same. This checklist overviews the basics of getting the Province Archon/Council onboarded. There may be additional items that you will need to do that go beyond this checklist.
COUNCIL OF PROVINCE ARCHONS
ROLE, RESPONSIBILITIES, AND STRUCTURE
The Council of Province Archons (CoPA) acts as a leadership body that supports the success of Sigma Alpha Epsilon at the regional level. CoPA has three primary functions:
● Serve in an advisory capacity to the Supreme Council.
● Be a source of best practices for Province governance and leadership.
● Act as an appellate body as permitted in the Fraternity Laws.
OFFICERS
The officers and duties of CoPA are as follows:
● The Chairman: Will preside over all meetings of CoPA.
● The Deputy Chairman: Will assist the Chairman and will act as the Chairman in case of his absence or disability.
● The Secretary: Will keep a record of the CoPA proceedings.
MEETINGS
The Supreme Council must meet with CoPA at least twice per biennium, including once in conjunction with each regular session of the Fraternity Convention and a subsequent meeting at a time and place agreed upon by the Chairman and the Supreme Council.
Virtual CoPA calls are also held monthly. All Province Archons are expected to attend.
PROVINCE ARCHON DUTIES & RESPONSIBILITIES
The Province Archon is the lead volunteer officer in a geographical Province and is responsible for ensuring alignment with Fraternity Laws and national initiatives. Duties include:
● Preside over all sessions of the Province Convention and all meetings of the Province Council.
● Enforce the Fraternity Laws and the orders of the Fraternity Convention, the Supreme Council, and the Eminent Supreme Archon.
● Issue such orders as may be necessary.
● Visit or ensure a Province Council officer visits each Chapter, Emerging Chapter, and Alumni Association in the province at least annually.
● Submit a full report of each visitation to the Eminent Supreme Recorder in a format prescribed by the Eminent Supreme Recorder.
● Perform any other duties assigned by the Fraternity Convention, the Supreme Council, or the Province Convention.
PROVINCE COUNCIL DUTIES & RESPONSIBILITIES
The Province Council serves as the administrative body between Province Conventions and ensures continuity and compliance. The Province Council will represent the Province Convention in all capacities in the interval between its sessions, perform the duties required by the Fraternity Laws, enforce the orders of the Fraternity Convention and Province Convention, and manage the affairs of the Province. Each Province may elect as many Council members as needed to assist the Archon in managing Province affairs. The Province Archon should ensure the Province Council is fully constituted at all times, filling roles if they become vacant.
Province Deputy Archon
Assist the Province Archon and act as the Province Archon in case of his absence or incapacity.
● Provinces may elect multiple Deputy Archons.
Province Recorder
Keep a record of the proceedings of the Province Convention and Province Council meetings.
Province Treasurer
● Handle the funds of the Province.
● Make any necessary disbursements.
● Give corporate security bonds to be handled by the Fraternity Service Center.
Province Alumni Secretary
Assist and foster the growth of the alumni associations and alumni engagement in the Province.
It is important to develop a strong Province Council to ensure that you have the support that you need in this role. Although the descriptions above are what the Fraternity Laws provide as the minimum description of each role, your Province Convention may add more responsibilities to these. Your Province has the ability to elect as many Province Council members as necessary to help you manage the Province. Our most efficient and successful Province Archons have an active and robust council, and they delegate tasks to be completed to spread out the workload. It’s important to note that anyone from the Province Council may complete chapter or Alumni Association visits.
PROVINCE BYLAWS
A Province Convention may adopt, amend, or repeal bylaws for the governance of the Province as long as they are consistent with the Fraternity Laws or orders of the Fraternity Convention, or its Province Convention or Bylaws.
Each Province must submit their most updated copy of Province Bylaws to the Office of the ESR annually.
PROVINCE FINANCES
The Province Convention may provide for such dues and assessments as it deems proper. The Province Convention may make provisions to pay the expenses of its Province Officers. All reimbursement of expenses needs to be submitted in writing by the requester and retained by the Province Treasurer.
● If it is required by applicable law, each Province must prepare the appropriate IRS Form 990, as required by the IRS regulations, at the end of each Province’s fiscal year. A copy of this form must be sent to the Fraternity Service Center.
● Within 30 calendar days after the end of the Province’s fiscal year, a written accounting of all income, expenditures, and balances for Province funds for the past fiscal year must be prepared by the Province Treasurer and Province Archon or their designees and submitted to the Eminent Supreme Recorder (ESR) and provided to the Province Council and Chapters in the Province. If the Province has not established the fiscal year, use the Fraternity’s fiscal year end (June 30).
● The Province Archon and Province Treasurer should review and attest to the accuracy of the financial report submitted to the ESR.
● Failure to submit a financial report or if the Fraternity Service Center Staff suspects that a submitted report is inaccurate could result in the Supreme Council reviewing and authorizing the Province’s financial records and practices.
REPORTS
The Following Reports are required to be completed and submitted on behalf of the Province on an annual basis.
Province Archon Annual Report
The Fraternity Laws require that the Province Archon prepare and submit an annual report to the Eminent Supreme Recorder on the state of the Province between Fraternity Conventions. The Annual Report provides an overview of each chapter’s condition, alumni engagement, officer development, events held, advisor status, and general Province health.
This report is typically due in the spring. Completion of this report is required for you to serve as a delegate at the Fraternity Convention in odd-numbered years.
The form, found here, is automatically directed to the Eminent Supreme Recorder.
Province Election Report
The Province Election Report is to be submitted upon completion of biennial Province Officer elections, held during the Province Convention in even-numbered years.
Please utilize this form to report on the elections of your Province Officers. This will report their names and contact information to the Fraternity Service Center to update their records and credentials for the Fraternity Convention.
Province Archon Visit Report
The Fraternity Laws require a visit to each Chapter Collegiate and Alumni Association in the Province at least annually. This visit can be made by any Province Council officer, but you must ensure that the Visit Report is submitted for each. The report helps track chapter/association health and identify needs.
Please utilize this form to report on each visit to a Chapter or Alumni Association in your Province. Copies of the report will be sent to the Province Officer submitting the form, the Fraternity Service Center, the Eminent Archon, and the Chapter Advisor of the chapter you visited.
PROVINCE EVENTS
Each Province should organize and execute a Province Convention or Leadership School at least once per year.
PROVINCE CONVENTION
The Province Convention meets every two years (even-numbered years) to take care of the business of the Province. This includes the election of officers, amending the bylaws, approving Province budgets, recommending institutions for potential extension, and establishing Province programs and services. The Province Convention is also used to communicate chapter updates and share information to promote social interaction throughout the Province. Below are model convention guidelines and standards.
The membership, qualifications, and other essential pieces of the Province Convention are defined by Fraternity Laws, which can be found in The SAE Portal under “SAE Governing & Financial Documents.”
Credentials
The credentials of each member of a Convention shall be submitted to and reported upon by a credentials committee as hereinafter provided for. No report of such committee shall be acted upon by the Convention adversely to the Fraternity Laws or a provision hereof. All alumni wishing to be credentialed or to run for office must be in good standing in the Chapter Alumnus, as determined by Fraternity Laws.
Eligibility information - contact the Fraternity Service Center for information on a chapter’s reporting, delinquencies, money owed, etc.
Logistics
The Province Council or appointed Time & Place Committee shall have the authority to choose and negotiate an appropriate time and place for the next Convention. Many Provinces follow the tradition of rotating the “host chapters” in a set order. This rotation usually includes off-year meetings, Province Leadership Schools, and the Province Convention. The Province Convention shall take place biennially in years where there is no Fraternity Anniversary Convention. The Province Convention should be held around the same time biennially.
The selection of a site and dates must be completed no later than 90 days before the start of the Province Convention. The location should consider regional travel times so as not to adversely affect the travel time of any one chapter consistently for several years.
Each individual or group outlined in “Membership” shall be notified by a “Call to Convention” letter signed by the Province Archon and mailed at least forty-five (45) days before the date of the Province Convention. An email will suffice for the letter of notification.
The Province Recorder must take the minutes and distribute them to all delegates as soon as possible after the Convention. The format can follow your agenda and should contain all pertinent motions as well as a comprehensive list of the names of delegates making motions during the Convention. Reports of the committees and officers should also be attached to the minutes.
Possible Convention Committees
The Province Council may appoint such Convention Committees as are necessary to facilitate the business of the Convention. They may include, but are not limited to, the following:
● Credentials
● Auditing
● State and Condition of the Province
● Resolutions and Memorials
Absence From Roll Call
● Scholarship and Awards
● By-Laws
● Nominations
● Time and Location
If any member of the Province Convention, entitled to a share in the Convention Fund, is absent from an entire session, he shall be fined as defined by Province Bylaws for each such absence unless the Province Archon accepts a reasonable excuse. Any such fines shall be deducted from his share of the Convention Fund.
Sample Agenda
The Province Archon determines the agenda. A sample agenda is as follows (remember to excuse non-initiated members during ritual activities):
● Call To Order by Province Archon
● Welcome & Opening Ritual
● Roll Call
● Committee assignments
● Memorial service (where appropriate)
● Reports from each Collegiate Chapter
● Reports from each Alumni Association
● Report of Credentials Committee
Void Proceedings
● Committee Meetings
● Special Orders
● Election of the Province Council
● Reports of Committees
● General Orders / New Business
● Remarks for the Good of the Order
● Closing Ritual
● Installation of Province Officers
All actions of the Province Convention that do not violate the Fraternity Laws shall be held at the will of the Province. Violations found by the Supreme Council of the Fraternity Laws shall be considered grounds by the Supreme Council to invalidate actions taken by the Province Convention.
Convention Fund Disbursement
The Province Council may set aside those funds from its operating and Convention Budget for the purposes of a Convention Fund. Monies from the Convention Fund may be distributed to the chapters in one of several ways at the discretion of the Province Council. The methods of distribution include the following:
● The Council may decide to cover the costs of attending the Convention as monies are available, such as paying for delegate rooms.
● The Council may disperse the funds back to the chapters in the form of mileage allowance, the formula of which will be set by the Province Treasurer.
PROVINCE LEADERSHIP SCHOOL
The Purpose of a Province Leadership School:
● Provide collegiate members who cannot/could not attend the John O. Moseley Leadership School with leadership development opportunities.
● Provide a viable service to its chapters through leadership development, practical chapter management, effective programming, and the fraternal experience.
● Facilitate an increased awareness of the Fraternity, Province, and chapter activities.
● Provide networking opportunities for collegiate members and alumni members in the Province.
● Provide the opportunity for the collegiate members to effectively solve problems and share what is working or not working in their chapters.
Planning
The Province Council should meet with collegiate and alumni leaders of each institution and alumni association in the Province to discuss the basic plan, and the philosophy should be developed, which includes the date, location, facility, program, financing, faculty, and promotional campaign.
The Province Archon is responsible for ensuring that assignments are distributed and everyone is fully aware of what they should do. Follow up and make sure duties are being completed.
The most successful programs rotate between the locations of each institution in the Province.
The most successful programs take place on Saturdays exclusively. Friday evenings should be reserved for social gatherings, brief introductory sessions, Province business, etc.
Encourage delegates to arrive on Friday night if you want to start on Saturday morning. If delegates arrive on Saturday, start at lunchtime. A Friday arrival allows delegates to settle in, relax, and become comfortable around each other, which can be important in establishing the trust needed to share ideas effectively.
Have a meeting with your faculty in advance or before the program begins. If you can’t meet in person before, set up a Zoom call to go through the program logistics and set expectations. Having a well-coordinated faculty is a critical factor in ensuring that you have a successful program.
Suggestions for Faculty
Ensure a balance between presenting, facilitating, and group exercises and discussion. If there are large groups, have them condense down into smaller groups to have more fruitful discussions.
Presenting information can sometimes be overdone, but it also serves a vital function in providing information most effectively. When presenting information, be simple and direct, with emphasis on clarity. Provide the information and then allow groups to discuss and make connections with the information that was just presented.
The facilitator needs to know the audience as well as the topics being discussed. A great facilitator knows how to keep everyone involved and can relate to the group they are facilitating and presenting to. They need to be flexible and should be able to redirect the group when they get off topic. They should also not dominate the dialogue and should stay neutral during discussions.
Developing a Program
When considering program development, assessing your chapter’s needs and tailoring programming to fit their needs is important. The best practices for Province Leadership School are to focus on the skills necessary to develop best practices for chapter officers and general chapter leadership. Utilize the resources, manuals, and learning modules from the Fraternity Service Center to help guide you through this process. Some additional examples could include recruitment best practices, Ritual breakdown, chapter Standards Board process, collaboration with alumni, etc.
Financing
Collaborate with the Province Council and decide how you will fund the Province Leadership School. Will the expenses be covered by the province treasury, alumni gifts, registration costs, or a combination of each?
Create a budget. Account for all expenses, including but not limited to supplies, lodging, speaker honorariums, transportation, etc. Ensure that the raised income is adequate to cover all expenses.
Personnel/Committee
● Coordinator: Appoint a qualified collegiate officer or chapter member. He will be responsible for managing the programming and other logistics for the event.
● Advisor: This should be you, another Province Officer, or any other experienced alumnus to advise the coordinator.
● Host Chapter Coordinator: The host chapter must have someone take on the responsibility of representing the group in all transactions: food, sleeping arrangements, registration, picking up people from the airport, etc.
● Faculty: Province Officers, Chapter/Alumni Advisors, local professors, or chapter leaders are great choices to be your faculty. College administrators and faculty could be great guest speakers.
● Fraternity Service Center Staff: The FSC can be a resource and help with some programming gaps, and can usually have a staff member attend.
Evaluation
Create an evaluation before the end of the event and share it with the participants and faculty to provide feedback in order to make adjustments for the next Province Leadership School.
After Province Leadership School
Meet with the Province Council and discuss the following:
● Review evaluation feedback from participants and faculty.
● Conduct a report to send to the collegiate chapters in the Province, the Fraternity Service Center, Alumni Associations, and Chapter/Alumni Advisors. Report items should include preparation, programming, faculty, finances, chapters, and Alumni Associations in attendance, and highlights from the event.
● Send “Thank You” letters to anyone who helped make the event possible.
● Send pictures and stories to the FSC so they can highlight your accomplishments in The Record.
FRATERNITY RESOURCE AWARENESS
The Fraternity Service Center staff is always available to answer any questions or needs. They have compiled a List of Fraternity Resources, so you have all the necessary resources in one place. These are important resources you may need to reference regularly. Click the links below to learn more about our initiatives, programs, and more.
NATIONAL EVENTS/PROGRAMS
Each year, the Fraternity Service Center facilitates multiple educational programs for members of the Fraternity. Please utilize the links below to learn more about each of our National Events and programs.
John O. Moseley Leadership School
Leadership School provides collegians with an immersive learning and brotherhood-building experience. The program focuses on building leadership skills and competencies needed to lead within the Fraternity, community, and future professional roles.
This program is open to all collegiate active brothers. Alumni have the opportunity to participate as facilitators alongside our National Ambassadors, who serve as peer facilitators.
DeVotie Ritual Institute
DeVotie Ritual Institute provides initiated collegiate brothers and alumni with the experience of learning about the Ritual of Sigma Alpha Epsilon and its application in both chapter and individual life. This weekend event provides attendees with knowledge of the application, history, and use of our Ritual in daily life and chapter settings. In addition, DeVotie Ritual Institute gives brothers a memorable experience by using our historic headquarters at 1856 Sheridan Road as a backdrop. This program is open to all initiated brothers.
Inner Circle
The Inner Circle is an all-expense-paid weekend for a select group of collegiate leaders of Sigma Alpha Epsilon to meet and be mentored by some of Sigma Alpha Epsilon’s most powerful, accomplished, and influential leaders.
Anniversary Convention
Sigma Alpha Epsilon’s Anniversary Convention is the largest business meeting of the organization. More than 400 delegates who represent chapters and alumni associations in good standing vote upon board candidates and proposals for the Fraternity Laws. Although each chapter and Alumni Association gets only one vote and may only designate one main delegate, groups may elect to send multiple delegates.
National Ambassador Program
The National Ambassador Program provides support for all educational programs and events sponsored by the Fraternity and is an opportunity for undergraduate members to make an impact on the Fraternity. Those selected to be ambassadors will take part in brotherhood building, professional growth, and personal development.
Ambassadors participate in monthly calls, educational events, capstone projects, and personal and professional development experiences.
Ambassadors attend one educational event throughout the year hosted by the Fraternity. They are an essential part of the operation of our program, assisting with logistical support, facilitation of curriculum, and operational support of the program.
Phoenix Member Education Program
The Phoenix Member Education (PME) Program is outlined in The Phoenix Member Education Manual. The PME Manual is meant to serve as a resource for Member Educators and other chapter leaders as they plan and facilitate member education. There are two versions of the manual - one for Chartered Chapters and one for Emerging Chapters. The unblurred version containing Ritual can be found in The SAE Portal through the ”Learning Modules” tile.
SAE, as a national organization, does not allow for any division of “classes,” “pledge classes,” etc., and Candidates for Membership and newly initiated members should not be separated from the other chapter members unless it is indicated in the onboarding process for the PME Program.
The Phoenix Member Education Program is for every member, not just new initiates. This means that the Member Educator should be called “Member Educator,“ not “New Member Educator.”
The Phoenix Member Education Program has two main parts: Member Onboarding and Brother-toBrother Lessons.
Member Onboarding is a four-week experience that includes the 96-hour bid-to-initiation period for all chapter members plus a three-week post-initiation period for new initiates.
The Brother-to-Brother Lessons are lessons on personal and professional development topics that are meant for every member of the chapter.
Officer Onboarding & Training Modules
Officer-specific onboarding modules are available on The SAE Portal (under Learning Modules) for nearly all collegiate officers and chair positions. These modules are designed to provide rolespecific training that promotes strong leadership, enhances chapter operations, and mitigates risk. Completion of these modules is essential for the success of all chapters and the long-term sustainability of our organization.
All chapters are required to ensure the following officers complete their officer onboarding module by the specified semiannual date:
● Eminent Archon
● Eminent Deputy Archon
● Member Educator
● Health & Safety Officer
● Eminent Treasurer
● Eminent Recorder
Additional officer-specific training modules are included for most officers and chairs on applicable topics. All officers and chairs are encouraged to complete their onboarding module and all the available role-specific training.
If a collegiate officer does not see their assigned modules in the SAE Portal, it is likely due to that role not being updated on the chapter’s officer roster. Please help chapters ensure their officer roster is current so that modules populate accordingly. The Updating Officer Roles resource offers a step-by-step guide to this process.
This initiative underscores our commitment to equipping all chapter leaders with the tools and knowledge needed to foster safe, values-driven, and high-performing chapters across the Realm.
QPR Training
QPR stands for Question, Persuade, and Refer — the three simple steps anyone can learn to help save a life from suicide. This program aims to equip participants with the skills to recognize signs of crisis, respond to someone in crisis, and how to get help and save a life.
SAE provides the Online QPR Gatekeeper Training, a self-paced online module, to all collegiate members. It is interactive and taught in a clear, concise format using the latest in educational technology and practices.
Service and Philanthropy Initiatives
TG Day of Service
● Service is a core principle of Sigma Alpha Epsilon, helping to strengthen brotherhood while giving back to the community. Hosting a True Gentleman Day of Service is a great way to demonstrate this value and for our chapters to make a positive impact on their campus or in their local area.
● A TG Day of Service can be any service project or event organized by a group of SAEs, whether it’s Chartered or Emerging Chapters, Alumni Associations, or any group of members. Chapters are encouraged to host multiple TG Days of Service throughout the year, at any time.
Paddy Murphy
● For years, the brothers of Sigma Alpha Epsilon have embraced the spirit of philanthropy through one of our most celebrated and anticipated events: Paddy Murphy. A successful Paddy Murphy event can highlight the chapter’s year, building lasting traditions and creating unforgettable memories. More importantly, Paddy Murphy is an opportunity to give back and make a meaningful impact in the lives of others while fostering excitement and friendly competition on their campus.
● The mission is to inspire chapters and their communities in the spirit of generosity, while creating enthusiasm and energy on every campus.
Service & Philanthropy Partners
Children’s Miracle Network Hospitals
● CMNH raises funds that support the health of 10 million kids each year. Their network represents the premier children’s hospitals in their respective communities, providing the best health care possible. As True Gentlemen looking to make our community better, CMN Hospitals provides SAE members with the opportunity by serving children and their families during some of the most troublesome times imaginable. Our partnership also increases CMNH’s public exposure, thereby increasing the likelihood of reaching and serving the children most in need. Their founding pledge to keep 100% of donations in the area in which they were raised and to put children first in all they do also means SAE chapters can make a direct impact on their local hospital and local community.
● CMN Hospitals has been a partner of Sigma Alpha Epsilon since 2001. Since then, True Gentlemen have contributed over $1.6 million to support kids and families in their most vulnerable times and have left a lasting impact on the lives of families to remind them that the brothers of SAE stand with them.
NMDP
● Every three to four minutes, someone is diagnosed with blood cancer; this could be a stranger, a brother, or a family member. Becoming a donor is a direct way to help—you could be someone’s cure. Young, healthy male donors have the best medical outcomes for patients, making SAE brothers ideal donors.
● As partners, SAE can help grow the donor registry and save more lives. More than 26,000 registry members have been added, more than 95 of whom went on to donate lifesaving blood stem cells to a patient in need. To save more lives, SAE launched our national partnership with NMDP in July 2021.
Sleep in Heavenly Peace
● SHP offers brothers a rewarding way to make a direct impact in their local community. Through hands-on service opportunities, brothers can experience the tangible results of their efforts. Nothing compares to the joy of seeing a child receive their new bed. All beds remain within your community, ensuring that your contributions have a truly local effect. By supporting children in need, you not only help improve their futures but also strengthen schools, local organizations, and the community as a whole.
● Our Colorado Phi Chapter has been partnering with SHP since 2018, building beds, donating bedding, and delivering beds in the Colorado Springs area. SAE established our national partnership with SHP in July 2021, expanding the opportunity for brothers nationwide to get involved in this impactful work.
Movember
● As a men’s organization, men’s health is a top priority for SAE. The statistics are alarming: three out of four suicides are men, one in nine men in the U.S. will be diagnosed with prostate cancer, and testicular cancer is the most common cancer among young men. Movember is working hard to raise awareness and support research on these critical issues. By partnering with Movember, we can make a lasting impact on the well-being of our brothers, campus communities, and beyond.
● Since 2003, Movember has funded over 1,250 men’s health projects worldwide, challenging the status quo, advancing research, and motivating men to prioritize their health. While many SAE chapters have partnered with Movember for years, we officially launched our national partnership in July 2021, expanding our reach and efforts in promoting men’s health across the Fraternity.
SAE Career Connect
SAE Career Connect is a set of initiatives and resources tapping into our national network of Brothers! In today’s diverse and inclusive workplace, it’s important that SAEs continue to build important life skills in accountability, teamwork, resilience, responsibility, self-awareness, problemsolving, and communication.
This initiative includes the following:
● True Gentleman Mentor Program
● Backpack to Briefcase
● TG Talk
● SAE Job Board
You can learn more about each of these initiatives on our SAE Career Connect page
When working with chapters in your province, it is vital that you advocate for these initiatives and educate collegiate members on the importance of signing up for a Career Mentor, viewing the Job Board, and taking advantage of all these initiatives.
RISK MANAGEMENT/MINERVA’S SHIELD
Minerva’s Shield is SAE’s official health-and-safety guide, which details expectations, protocols, and crisis procedures that all members, alumni, and volunteers are expected to understand and follow. Sigma Alpha Epsilon maintains a zero-tolerance policy for behaviors and actions that violate our regulations or deviate from our creed and values. This guide provides a foundation for risk prevention throughout our chapters nationwide. The topics included in this guide are Membership Agreement, Reducing Risk, Event Planning, Crisis Management, and our Amnesty Policy. Please ensure you understand the policies in this guide.
Please review our additional policies, procedures, and plans:
● Amnesty Policy
● Crisis Management Protocol
● Sexual Assault & Misconduct Response Plan
● Good Samaritan Policy
● Incident Report Form
● Social Event Planning Guide
FRATERNITY AWARDS
Fraternity Awards Competition
The Fraternity Awards Competition is SAE’s annual awards program for chapters, individuals, and Alumni Associations. The Fraternity Awards Competition is designed to provide members with greater recognition for our chapters’ and members’ hard work. You can review all of the Fraternity Awards on our website
Recognition Awards
Recognition of achievement and dedication to the Fraternity is important. Members who have distinguished themselves on various levels of the Fraternity or within their professions bring honor to themselves and Sigma Alpha Epsilon. Our organization realizes the value of acknowledging exceptional service, and the presentation of an award of recognition is a primary way to show that appreciation. Recognition awards and certificates are given to individual members. There are nine (9) Recognition Awards that the Fraternity uses to recognize the contributions of our members.
THE SAE PORTAL
The SAE Portal is a central hub designed to streamline chapter operations and enhance engagement for both undergraduate and alumni members. It serves as a comprehensive tool for managing chapter rosters, tracking data, and overseeing important chapter functions. Through The SAE Portal, members can access vital fraternity documents and resources, Slack, chapter calendars, and navigate our Learning Management System (LMS) for member education and officer and volunteer leadership onboarding and training.
It also makes it easy to report service and philanthropy events, track service hours, and monitor dollars raised for philanthropic activity. It simplifies adding potential new members, recommending prospects, and managing financial statements.
Whether it’s managing chapter roles, keeping contact information up-to-date, or accessing important fraternity materials, The SAE Portal ensures that members have the tools they need to foster growth, stay organized, and strengthen their chapter’s impact.
The SAE Portal Resources provide a step-by-step guide on how to use different features in The SAE Portal.
SAE.NET
Our website is the central hub for the latest news, stories, events, programs, and resources. It serves as the primary source of information for collegiate and alumni members, parents, campus partners, and more. Below, you’ll find additional pages we haven’t yet covered in this training.
● Alumni
● Parents
● Campus Partners
● Resources
● SAE Foundation
BOARDABLE
Boardable is designed specifically for nonprofits and their board members, offering a streamlined and user-friendly experience. Sigma Alpha Epsilon utilizes this platform because it simplifies participation in meetings, document access, polling, voting, and effective collaboration.
INSURANCE COVERAGE
Province officers are included as insureds under the Fraternity’s general liability insurance program so long as they are acting in their official capacity, within the scope of their role as a volunteer and province officer, and are following the applicable Fraternity Laws and policies, including but not limited to the health-and-safety policies set out in Minerva’s Shield. Review the General Liability Insurance Program through The SAE Portal Documents.” If you have questions regarding the Fraternity’s insurance program, please contact the Fraternity Service Center at contact@sae.net.
VOLUNTEER SCOPE OF ASSOCIATION
This agreement outlines defined responsibilities, legal protections, confidentiality expectations, risk management protocols, and a commitment to the Standards of Sigma Alpha Epsilon.
The primary benefit of this agreement is the protection it provides our volunteers. While federal and state laws offer limited immunity from civil liability for those serving nonprofit organizations, this agreement goes further. It clearly defines the scope of a volunteer’s role and provides enhanced protections, as long as the volunteer acts in good faith and in accordance with Fraternity
This agreement must be signed annually by all volunteers. New Province Archons must sign the current year’s Volunteer Scope of Associations prior to being officially seated. The VSA can be
CONFLICT OF INTEREST
No volunteer of SAE shall derive any personal profit or gain, directly or indirectly, by reason of his participation with the Fraternity. Each individual shall disclose to SAE any personal interest in any matter pending before the organization and shall refrain from participation in any decision on such
Any volunteer shall identify his affiliation with any organization, company or agency doing business with SAE. Additionally, with regards to any committee or board action specifically directed to that organization, the volunteer shall not participate in the decision affecting that organization and the decision must be made and/or ratified by the remainder of the board while the involved board
Any volunteer of SAE shall refrain from obtaining any list of members and/or clients for personal or private solicitation purposes at any time during their term.
As a Province Archon, you must review and sign the Conflict of Interest Policy Form on an annual basis and return it to the Director of Finance & Human Resources.
ADDITIONAL RESOURCES
There are many important dates and deadlines the Province Archon should know. You can find this year’s event dates, fee deadlines, and more.
Details about upcoming educational programs and event dates
The Fraternity Service Center has compiled a Fraternity Resources list necessary resources in one place. Please star the Google doc to have it easily accessible whenever you need to reference it.
WHO TO CONTACT
The Who To Contact resource outlines the various SAE stakeholders and the topic areas they can support you on. You may want to bookmark this for when you have questions or concerns.