SGA Leader Guide 2020

DEPARTMENT OF STUDENT GOVERNANCE & ADVOCACY

SGA Leader

GUIDE 2020

2019-20 SGA Leader Guide 1

WELCOME TO

Student Government Association The Student Government Association is the university-wide governing body representing students in all divisions of the university. The SGA consists of executive, legislative, and judicial branches.

The powers of the executive branch are vested in the student body president and vice president, who represent the concerns of the student body. The students elect these two officers each spring semester. Some of the duties of the student body president and vice president include: 1) administering and enforcing the laws of the student body; 2) signing or vetoing acts of the student senate; 3) calling and presiding over meetings of the student body; 4) making recommendations for legislation to the student senate; and 5) creating new programs that address the needs of the students or better the campus.

Evan Steinberg Student Body President (he, him, his)

The judicial branch functions as the supreme court of the student body. This branch hears appeals from groups or individuals on such issues as controversies involving constitutionality of actions by students or student groups and violations of the student body constitution and statutes.

The legislative branch is made up of the student senate. Each of the 80 members of the senate represents academic divisions of FSU and works diligently to ensure that all students are heard and their interests are represented. It is the body that Florida law requires allocate the entire annual $13 million budget.

Senators sponsor bills to appropriate funds, adopt statutory amendments and revisions, and approve constitutional amendments for the student body electoral process.

Stephanie Lee Student Body Vice President (she, her, hers)

Caleb Dawkins Student Body Treasurer (he, him, his)

AD-VO-CA-CY noun public support for or recommendation of a particular cause or policy

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Table of Contents SGA Structure............................................................................................................. 4 Bill 2019 Allocation..................................................................................................... 5 Executive Branch and Affiliated Projects............................................................ 6 Agencies, Bureaus, Class Councils, and Institutes........................................... 8 SGA Signature Events.............................................................................................. 10 Student Senate Leadership & Organization...................................................... 12 Types of Legislation.................................................................................................. 14 Parliamentary Procedure & Roberts Rules of Order....................................... 16 Example Meeting Agenda....................................................................................... 17 Senate Committees.................................................................................................. 18 What Does COGS Do?..............................................................................................20 COGS Support Grants.............................................................................................. 22 COGS Bill Allocation................................................................................................. 23 Where Your Leadership Position Can Take You................................................ 24 Career Readiness...................................................................................................... 25 How Great Leaders Inspire Action....................................................................... 26 Social Change Wheel................................................................................................ 27 The BIG Picture.......................................................................................................... 28 Leadership @ the Next Level.................................................................................29 Goal Setting.................................................................................................................30 Time Management..................................................................................................... 31 Creating Inclusive Spaces....................................................................................... 32 10 Tips for Self Care.................................................................................................33 Relationship Building................................................................................................34 Programming Checklist...........................................................................................36 Excuses, Excuses, Excuses!................................................................................... 37 Finances.......................................................................................................................38 Planning Your Budget...............................................................................................44 SGA Advisors..............................................................................................................45 Marketing: Student Publications...........................................................................46 Marketing: Design/Print/Photography Timeline............................................... 47 Guidelines on Designing it Yourself.....................................................................48 Social Media................................................................................................................49 Programming Resources.........................................................................................50 Resources for Success............................................................................................ 52 Get Connected...........................................................................................................54 SGA Staff.....................................................................................................................56 Allies & Safe Zones...................................................................................................58 Green Dot Flyer..........................................................................................................59 KNOW More/Hazing Prevention............................................................................60 Report.fsu.edu............................................................................................................ 61 Notes............................................................................................................................. 62

“Social Justice is about assuring the protecting of equal access to liberties, rights, opportunities, and taking care of all members of our society.� #SocialJustice

2019-20 SGA Leader Guide 3

LEGISLATIVE BRANCH EXECUTIVE BRANCH

CHIEF OF STAFF Deputy Chief of Staff

CABINET

Pride Student Union

Hispanic/Latino Student Union

Press Secretary

Health + Wellness

Co-Collegiate Affairs

Accessibility

Women Student Union

Student Engagement Strategic Initiatives

JUDICIAL BRANCH

CHIEF JUSTICE

JUSTICES

ATTORNEY GENERAL

STUDENT DEFENDER

CLERK OF THE COURT

ELECTIONS

ELECTIONS COMMISSION

Supervisor of Elections

Deputy Supervisors of Elections

OTHER ENTITIES

ALLIES & SAFE ZONES

SGA ACCOUNTING Senior Class Council

CAMPUS RECREATION

TRANSFER LEADERSHIP INSTITUTE

FRESHMAN LEADERSHIP INSTITUTE

GOLDEN TRIBE

HEADLINERS

HOMECOMING

UNION BOARD

DIVERSITY & INCLUSION INSTITUTE

Sophomore Class Council

Junior Class Council

CLASS COUNCILS

Office of Entrepreneurship and Innovation

Office of Student Sustainability Initiative

Student Council for Undergraduate Research and Creativity

The Center for Participant Education

Inter-Residence Hall Council

Office of Governmental Affairs

BUREAUS

Veterans Student Union

Black Student Union

Asian American Student Union

AGENCIES

STUDENT BODY VICE PRESIDENT

STUDENT BODY PRESIDENT

Student Government Webmaster

V-89

Student Publications

First Responder Unit

SAFE Bus

Child Development Center

AFFILIATED PROJECTS

Deputy Treasurer

STUDENT BODY TREASURER

SENATE PRESIDENT SENATE PRO TEMPORE

STUDENT SENATE Budget Finance Judiciary Student Affairs Internal Affairs Rules & Calendar

FUNDING BOARDS Resources for Travel Allocations Committee (RTAC) Programming Allocations Committee (PAC)

CONGRESS OF GRADUATE STUDENTS COGS Supplemental Allocations Committee (C-SAC) Medical School Council (MSC) Law School Council (LSC) Presentation and Attendance Grants

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Bill Allocation 2019 ORGANIZATION

SALARY

OPS WAGES

CONT. SERV.

EXPENSE

FOOD

OTHER

TOTAL

SGA OFFICES COLLEGE LEADERSHIP COUNCILS

10,000.00

ELECTIONS EXECUTIVE BRANCH

7,425.00

150.00

19,888.00

8,962.00

EXECUTIVE PROJECTS

45,000.00

HOMECOMING

310,000.00

LECTURE SERIES

80,000.00

SGA ACCOUNTING & ADVISING

150.00

7,725.00 1,558.00

4,000.00

12,000.00

49,000.00 90,000.00

500.00

22,000.00

39,500.00 689,459.00

SENATE BRANCH SENATE PROJECTS SENIOR CLASS COUNCIL

1,200.00

SUPREME COURT

39,500.00

10,000.00 5,075.00

699,459.00

4,000.00

1,250.00

30,000.00

4,000.00

7,000.00

1,400.00

2,466.00

30,408.00 310,000.00

10,000.00

9,500.00

SGA ADMINISTRATION SGA SALARY ACCOUNT

10,000.00

400.00

600.00

10,925.00 34,000.00 9,600.00

50.00

2,916.00

AGENCIES AASU

2,393.00

7,000.00

7,000.00

3,070.00

1,000.00

20,463.00

BSU

2,393.00

5,000.00

10,000.00

3,415.00

2,000.00

22,808.00

HLSU

2,393.00

5,000.00

8,000.00

3,050.00

2,000.00

20,443.00

PRIDE

2,393.00

8,000.00

7,000.00

3,000.00

1,000.00

21,393.00

VSU

2,393.00

3,000.00

4,000.00

700.00

1,000.00

11,093.00

WSU

2,393.00

5,000.00

6,000.00

2,500.00

1,500.00

17,393.00

CPE

743.00

500.00

500.00

100.00

IRHC

743.00

150.00

1,000.00

500.00

1,000.00

3,393.00

800.00

BUREAUS

OEI

1,843.00

743.00

1,500.00

GOVERNMENTAL AFFAIRS

1,065.00

3,000.00

850.00

STUDENT SUSTAINABILITY

743.00

1,500.00

650.00

4,393.00

SCURC

743.00

7,500.00

600.00

8,843.00

1,500.00

2,243.00 5,715.00

AFFILIATED PROJECTS CHILD CARE CENTER

280,000.00

MEDICAL RESPONSE UNIT

280,000.00

5,808.00

10,000.00

SAFE STUDENT PUBLICATIONS

39,142.00

WVFS V-89

41,290.00

750.00

16,558.00

5,000.00

5,000.00

25,000.00

64,142.00

10,000.00

51,290.00

FUNDING BOARDS Organizational Fund

4,000.00

6,243.00

PAC -PROGRAMS

60,000.00

60,000.00

RTAC - TRAVEL

70,000.00

70,000.00

SPORT CLUB COUNCIL

87,000.00

87,000.00

SAP (Academic Programs)

14,000.00

14,000.00

562,400.00

562,400.00

OTHER REQUESTS COGS CTR GLOBAL ENGAGE TOTAL SGA

60,191.00

11,000.00

749,650.00

441,475.00

480.00 116,350.00

1,392,992.00

71,671.00 30,135.00

13,258.00

2,743,860.00

UNION

4,771,720.00

4,771,720.00

CAMPUS RECREATION

5,774,420.00

5,774,420.00

Overhead Assessment TOTAL

500,000.00 749,650.00

441,475.00

116,350.00

12,439,132.00

500,000.00 30,135.00

13,258.00

13,790,000.00

2019-20 SGA Leader Guide 5

EXECUTIVE BRANCH The Executive Branch of Florida State University’s Student Government Association includes the Office of the President, the Executive Cabinet, Agencies, Bureaus, Class Councils and special Executive Projects such as the Freshmen Leadership Institute and Transfer Leadership Institute. The Executive Branch is the administrative, advocacy, and programming branch of SGA. The Executive Branch represents the student body, through the Student Body President, on the Board of Trustees and on various committees and university-wide collaborations to work towards improving the quality of life of all students at Florida State. While there are standard processes, duties, and signature events for each component of the Executive Branch, each year’s administration may shift projects and agenda in the best interests of the student body.

sga.fsu.edu/sga-contacts

@fsusga

Executive Cabinet The Executive Cabinet is created by the Student Body President to assist the Executive Branch in their duties and goals for each administration. Cabinet positions are most often project or area-based positions, in which individuals work independently to support initiatives and programs of the Executive Branch. They are created and selected each year based on the priories of the Office of the Student Body President.

Secretary of Accessibility: Serves as a liaison between the Student Disability Resource Center and community to make Florida State’s campus safer. Also responsible for formally pursuing creating initiatives like a Disability Student Union.

Secretary of Co-Collegiate Affairs: Responsible for collaborating and communicating with other collegiate entities. This cabinet member will attend Florida Student Association meetings, work to cultivate relationships with other student governments in Florida and the Atlantic Coast Conference.

Additionally, they will be responsible for coordinating and collaborating with FSU’s Panama City Campus, Florida Agriculture & Mechanical University, and Tallahassee Community College.

Secretary of Health and Wellness: Responsible for making sure the health, wellness, and safety of the Student Body, ensuring executive branch has undergone Allies & Safe Zone Training, supporting the Mental Health Council, the safety of housing for all students, student sustainability, sustaining partnerships with Title IX and organizations that work with students with developmental disabilities.

Press Secretary: Maintains strong and consistent relations with various media outlets, effectively

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communicates to them the policies and stances of the SGA administration, and oversees all public relations and social media efforts of the administration. Required to be skilled in graphic designing and videography or have previous experience managing a team of individuals skilled in graphic design and videography.

Secretary of Engagement: In charge of promoting the active recruitment and development of all the students at Florida State University. Responsible for Navigating College Test, Nole 60 and in partnership with organizations, such as Seminole Boosters, Office of Fraternity and Sorority Life, and the Student Athletic Advisory Committee, Works to cultivate school spirit and in charge of coming up with initiatives that support students professional development.

Secretary of Fulfillment and Strategic Initiatives:

Follows the proceedings of the legislative and judicial branches and capitalize on opportunities for checks and balances. Responsible for the Platform Tracker, Annual Report, and working alongside the Deputy Chief of Staff and makes sure the administration and executive cabinet can fulfill their platform points.

Works to support the Florida State strategic plan through intentional programming efforts.

AFFILIATED PROJECTS FSU Childcare and Early Learning Program We care for and nurture young children of student parents so they may pursue their studies knowing their children are in a safe environment that promotes life–long learning. We capture and extend childrens natural eagerness to learn so that it is not lost or dampened by drill, rote or other mind-numbing practices. For young adult students, we provide an extension of the classroom that allows hands–on, learning opportunities to develop professionally. childcare.fsu.edu

@fsuchildcare

WVFS The Voice WVFS Tallahassee 89.7FM (also known as ‘The Voice of Florida State’ and affectionately referred to as V89) operates as a non-commercial, educational, public radio station. WVFS is on air 24 hours a day, 365 days a year, and maintains a terrestrial broadcast radius of 25-30 miles while also streaming audio worldwide on the web. WVFS is staffed by 150-200 hard working volunteers from both the campus and the community, all of whom work with the primary goal of providing a diverse source of new and different music, news, sports, and entertainment for greater Tallahassee and beyond. wvfs.fsu.edu

@WVFSTallahassee

@WVFS

Medical Response Unit The Medical Response Unit functions as a basic life support and quick response unit at FSU. Staffed by trained student volunteers, the Medical Response Unit offers support to existing emergency medical and safety units during campus events, such as intramural sports, 5K’s, the FSU Flying High Circus, Dance Marathon and many others. uhs.fsu.edu/health-care/mru/

@FSUMRU

@FSU_MRU

Student Publications Student Publications (Student Pubs) provides free graphic design, color printing, and event photography for Recognized Student Organizations, Student Government Association, and the Department of Student Governance and Advocacy. Student Pubs also provides professional and creative development opportunities through student employment, InternFSU, and the Experiential Recognition Program. The Student Pubs team of student creatives is dedicated to cultivating diversity, inclusion, and freedom of expression on campus through their services. sga.fsu.edu/student-pub.shtml

@FSUStudentPubs

S.A.F.E. Connection S.A.F.E. Connection (Student Alert Force Escort Connection) is a free service provided to FSU students that offers travel around campus at night, and promotes awareness of the dangers of driving under the influence of alcohol. S.A.F.E. Connection is sponsored by the Student Government Association and is an affiliated project with FSU Transportation and Parking Services.

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AGENCIES An agency is a programmatic division of the Executive Branch created to provide support for and education on a particularly select identity group of the Florida State University, whether it be based on race, ethnicity, sex, sexual orientation, gender identity, gender expression, disability, or veteran status (1000.2A). All agencies must be in compliance with Student Body Statutes, Student Body Constitution, and State of Florida Constitution.

Asian American Student Union The Asian American Student Union works to inspire, educate, and empower those interested in Asian Pacific Islander American issues. AASU hosts cultural and educational events to spread the knowledge and appreciation of Asian culture within campus and the Tallahassee community.

406 Thagard Building, 109 Collegiate Loop fsuaasu fsuaasu@gmail.com sga.fsu.edu/aasu

Black Student Union

Hispanic/Latino Student Union

The Black Student Union, the official representative on issues concerning Black Students, offers Black students a form of identity and a social life. BSU functions as a vehicle of communication to the FSU faculty and administration. BSU will remember our past, build on our present, and fight for our future.

The Hispanic/Latino Student Union seeks to unify, inform, and serve the Hispanic/Latino community at FSU and in Tallahassee. The HLSU offers educational and cultural learning opportunities for the FSU community and opportunities for the Hispanic/ Latino community.

Black Student Union House, 921 W. Jefferson St. fsu_bsu

fsubsu

fsublackstudentunion@gmail.com sga.fsu.edu/bsu

406 Thagard Building, 109 Collegiate Loop fsu_hlsu

fsuhlsu hlsu_fsu

hlsu.director@gmail.com sga.fsu.edu/hlsu

Pride Student Union

Veterans Student Union

Women Student Union

Pride Student Union supports lesbian, gay, bisexual, transgender, asexual, intersex, and queer students across campus no matter their sexual orientation or gender identity. Pride creates a safe and positive environment by addressing the needs of LGBTQ+ students and increasing awareness of issues pertinent to them.

The Veterans Student Union represents the collective interests of all student veterans of the armed forces and those who support them. VSU strives to provide and promote economic, political, and academic enrichment through its activities and promote awareness of an appreciation for those who have served in the armed forces and the military culture.

The Women Student Union fosters the growth of women personally, professionally, and politically. WSU celebrates the power existing within every woman to promote selfautonomy, denounce all limitations, educate on systems of oppression and advocate inclusivity within a diverse community.

406 Thagard Building, 109 Collegiate Loop pridefsu fsupride psu.director@gmail.com sga.fsu.edu/pride

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406 Thagard Building, 109 Collegiate Loop fsuvsu sga.fsu.edu/vsu

406 Thagard Building, 109 Collegiate Loop wsu_fsu FSUWomenStudentUnion fsuwsudirector@gmail.com sga.fsu.edu/wsu

BUREAUS

CLASS COUNCILS

A bureau is an administrative division of the Executive Branch created as a direct support services for the student Body as a whole. It is responsible for educating, respresenting, and facilitating programming for special interest groups.

The Center for a Participant Education sga.fsu.edu/cpe

fsucpe

The Class Councils work to instill unity in the Florida State University’s Senior, Junior, and Sophomore classes to enhance their college experience and encourage active participation in the Florida State University community as both students and alumnus.

Sophmore, Junior, and Senior Class Councils FSUClassCouncil

Office of Entrepreneurship and Innovation sga.fsu.edu/oei

oeifsu

Office of Governmental Affairs fsuoga

sga.fsu.edu/cpe

FSUClassCouncils

sga.fsu.edu/class-councils

FSU_ClassCouncils

INSTITUTES There are three Leadership Institutes hosted and sponsored by the SGA Executive Branch. All programs host weekly workshops for 10 weeks in the fall and spring semesters where they invite campus partners to share information and resources. These engaging programs are designed to help students acclimate to life as a college student and enhance their leadership skills and experiences. Executive board members are selected annually and work throughout the year to develop and deliver content.

Office of Student Sustainability sga.fsu.edu/oss

FSUStudentSustainability

Freshman Leadership Institute sga.fsu.edu/fli

FLIFSU

Student Council for Undergraduate Research and Creativity sga.fsu.edu/scurc FSU_SCURC

SCURCFSU FSUSCURC

Inter-Residence Hall Council sga.fsu.edu/irhc

irhcfsu

Transfer Leadership Institute sga.fsu.edu/tli

TLIFSU

FSUTLI

Diversity & Inclusion Institute sga.fsu.edu/dii

DIIFSU

FSU_DiversityInstitute

2019-20 SGA Leader Guide 9

Student Government Association

Signature Events AUGUST/SEPTEMBER SGA and Agencies Welcome Back BBQ (First Wednesday of the Academic Year) COGS Ice-cream and Grad Orientation Social Pride Drag Show (First Friday of Semester in Club Downunder) Hispanic Heritage Month (September 15-October 15) Black Student Union Pep Rally Budget Hearings

OCTOBER/NOVEMBER Women Student Union Love Your Body Week Black Student Union COBOL (Coalition of Black Organizational Leaders) Showcase Pride Month (October) SGA Fall Elections (Senate, Congress of Graduate Students, Campus Recreation Board) Black Student Union Pageant Veteran’s Awareness Month (November) Veteran’s Film Festival Pride Student Union Trans Awareness Week Asian American Student Union Fall Formal Black Student Union Bobby E. Leach Ball SGA Fall Inauguration

JANUARY/FEBRUARY MLK Week Senior Class Council’s 100 Days to Graduation Celebration Asian American Student Union Lunar New Year Celebration Black History Month (February) FSU Day at the Capitol SGA Spring Elections (Executive Branch, Senate, and Union Board)

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U

Ongoing Events ALL YEAR

FALL

Senate Meetings (every Wednesday night)

Away Game Viewings on the Green

Agency General Body Meetings- GBMs (approximately once a month)

(Night Games coordinated by Class Councils)

Congress of Graduate Students Meetings (First & Third Monday nights)

Minority Leadership Institute

Black Student Union, Seminole (Mondays, Fall Semester)

Transfer Leadership Institute (Tuesdays, Fall & Spring Semesters)

Freshman Leadership Institute

Center for Participant Education Workshops

(Mondays, Fall Semester)

Allies & Safe Zones Workshops (approximately twice a month) Golden Tribe Lecture Series

SPRING

Pride-U (Pride Student Union)

Diversity and Inclusion Institute

Womxn’s Initiative (Women Student Union)

(Spring Semester)

L.E.A.D (Asian American Student Union)

Noles Engaged in Politics (Spring Semester)

MARCH/APRIL SGA Spring Presidential Inauguration Women’s History Month (March) Inter Residence Hall Council’s Lord of the Wings Asian American Heritage Month (mid March – mid April) Women Student Union, Sexual Assault Awareness Week Black Student Union, Elections & Inauguration Pride Prom Hispanic Latino Student Union Gala Senior Week (April) OWL Release (Student Council for Undergraduate Research and Creativity) Veteran Student Union, Suck It Up Challenge

2019-20 SGA Leader Guide 11

Senate Leadership AND ORGANIZATION

Student Senate President

Committee Vice Chairs

The Student Senate President is the chief legislative officer of SGA. They run Senate meetings, appoint Senators to committees and liaison roles, preserve decorum in the Chambers, and sign all legislation passed by the Student Senate. The Senate President serves on the Golden Tribe Lectures Committee, Homecoming Planning Commission, OGA Board of Directors, and various other committees and appoints students to serve on the Academic Honor Policy Committee.

They meet weekly with the Student Senate advisor, and hold weekly office hours (elected at the first meeting of the new Student Senate in the fall after inauguration by the Student Senate, and whenever there is vacancy).

Committee Vice Chairs support the work of their committee and committee chair, compile and submit the Committee Report immediately after the Committee meeting each evening, and help move forward the goals of the Student Senate (elected by members of their individual committee through the process outlined in Senate Rules of Procedure 5.4 after committees have been assigned and posted).

Student Senate Pro Tempore The Student Senate Pro Tempore supports the Senate President in the organization of the Senate, manages the Legislative Certification Program, administers the oath to confirmed candidates, and ensures meetings run smoothly by managing the administration of voting tools and meeting presentations. The Senate Pro Tempore is also responsible for holding Senators accountable to attendance, financial certification, and Student Senator responsibilities and expectations. They keep attendance at each meeting and tabulate and post the votes. They chair the Rules & Calendar Committee and the Homecoming Planning Commission. They meet weekly with the Student Senate advisor, and hold weekly office hours (elected at the first meeting of the new Student Senate in the fall after inauguration by the Student Senate, and whenever there is vacancy).

Committee Chairs Committee chairs lead committees in the business assigned to their committee, call and communicate upcoming committee meetings to the Senate and Webmaster, serve on the Rules and Calendar Committee, and help move forward the goals of the Student Senate. As members of the Leadership Team of the Student Senate, Committee Chairs help train and educate members of the Senate, invite special guests to Committee meetings, and help generate ideas for legislation.

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PAC Chair The Program Allocations Committee Chair is a student senator elected by the Senate to serve as the Chair of the funding committee. They collect funding request forms from SG&A Accounting, communicate with student organizations, hold funding committee meetings, and present the decisions of PAC to the Finance Committee. The PAC Chair is also responsible for reviewing applications for PAC membership and forwarding to the Senate for Confirmation. As a member of the Leadership Team of the Student Senate, the PAC Chair also trains the PAC Committee on financial processes and procedures, and outreaches to RSOs regarding the funding process (elected in the spring after inauguration, or whenever there is a vacancy).

RTAC Chair The Resource & Travel Allocations Committee Chair is a student senator elected by the Senate to serve as the Chair of the funding committee. They collect funding request forms from SG&A Accounting, communicate with student organizations, hold funding committee meetings, and present the decisions of RTAC to the Finance Committee. The RTAC Chair is also responsible for reviewing applications for RTAC and forwarding to the Senate for Confirmation. As a member of the Leadership Team of the Student Senate, the RTAC Chair also trains the RTAC Committee on financial processes and procedures, and outreaches to RSOs regarding the funding process (elected in the spring after inauguration, or whenever there is a vacancy).

Student Senators

Student Senate Logistics Team

The Student Senate is comprised of up to 80 students representing their academic college on all legislative business.

Each senator:

Parliamentarian: The Parliamentarian gives advice on

•

•

•

Serves as a member of one Student Senate Standing Committee, attending weekly Committee meetings and being prepared to review legislation, candidates, and expenditures Attends weekly Senate meeting having reviewed the Senate Journal, legislation on first and second reading, and committee minutes, prepared to engage in debate and listen attentively to special guests and announcements

parliamentary procedure, Roberts Rules of Order, the SGA Constitution, Student Statutes, and Senate Rules of Procedure. (appointed by the Student Senate President & confirmed by the Senate) Sargeant-at-Arms: The Sargeant-at-Arms attends Senate meetings and maintains order under the presiding officer when requested. (appointed by the Student Senate President & confirmed by the Senate)

Is well versed in the Student Body Constitution, Student Statutes, Senate Rules of Procedure, and the SG&A Financial Manual

Senate Clerk: The Senate Clerk attends meetings, aids in

•

Meets (at least) quarterly with members of their academic college and communicates regularly with their constituents

Senate to conduct business. They record votes and motions

•

May serve on ad hoc committees, the Sweepings or Central Reserves committee, as a mentor to new Senators, or as a Senate Liaison to organizations and departments

distributing legislation, ballots, iClickers, Student Senate event announcements, and other necessary documents for the for Senate meetings. They may also support Student Senate’s social media efforts and alert the Senate to upcoming events paid for by A&S fees. (appointed by the Student Senate President & confirmed by the Senate)

Senate Organization Student Senate Logistics Team

SENATE PRESIDENT Sargent-at-Arms

Parliamentarian

Senate Clerk

SENATE PRO TEMPORE

Student Senate Budget

Finance

Judiciary

Student Affairs

Internal Affairs

Rules & Calendar

PAC

RTAC

Chair

Chair

Chair

Chair

Chair

Chair

Chair

Chair

Vice Chair

Vice Chair

Vice Chair

Vice Chair

Vice Chair

Vice Chair

Vice Chair *

Vice Chair *

* = not a senator

2019-20 SGA Leader Guide 13

Types of Legislation As the legislative arm of the Florida State University Student Government Association, legislation is the life of the Student Senate. Legislation formally express the opinions of the Student Senate, updates, or alters the current rules or statues, creates clarity in SGA practice, recognizes excellence, and supports the student body through funding, permission, or endorsement of ideas.

All Student Senate legislation must have a sponsor, or Student Senator(s) that draft and submit legislation for the Senate to discuss and vote upon. Legislation must be submitted using the proper Student Senate Forms (embedded in the form and in the Listserv Archives. Rules, Statute, and Constitution changes will not be accepted if not received in the proper format.

Legislation is due every Tuesday by noon prior to a Senate meeting to be placed on first reading on Wednesday night via the Senate Legislation Qualtrics Form at sga.fsu.edu/senatelegislation_forms/.

RESOLUTIONS Resolutions are formal expressions of the opinion and will of the Student Senate. They are used to make recommendations, share support, or the opinion of the Student Senate regarding particular issues impacting Florida State University students. In addition, Resolutions can:

•

Give permission to an RSO to spend over $3000 for a contractual service

•

Give permission to an RSO to spend A&S funds for an event off-campus

• •

Set the date for the SGA election

•

Make changes to the Student Senate Rules of Procedure

Approve the OGA Legislative Agenda

Resolutions are written with a series of “WHEREAS” statements – facts that share information about the cause that lead to “RESOLVED” statements, showcasing how Senate feels and what they believe should be done.

Resolutions are signed by the Student Senate President, and can be sent to various stakeholders depending on the nature of the Resolution.

PLEASE NOTE: You should provide the address of everyone you add to your CC list in a resolution .

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BILLS Bills are legislative proposals to appropriate and or transfer funds or adopt statutory or constitutional amendments and revisions. They require at least two weeks in the Senate.

•

The first week, they will be referred to committee(s), where they will be reviewed and discussed, and a recommendation will be sent to the Senate.

•

The second week, they will be discussed and voted on in the Senate.

•

Bills must be signed by the Student Senate President, Student Body President, and Vice President of Student Affairs before taking effect.

Sponsoring a bill that updates Statutes? Contact the Student

Senate advisor for a Word version of the statute you are working on to ensure you have the formatting correct!

Thinking about writing senate legislation?

sga.fsu.edu/senatelegislation_forms/

2019-20 SGA Leader Guide 15

Parliamentary Procedure Guiding Principles Everyone has the right to participate in discussion if they wish, before anyone may speak a second time. Everyone has the right to know what is going on at all times. Only urgent matters may interrupt a speaker. Only one thing (motion) can be discussed at a time.

Motions A motion is the topic under discussion (e.g., “I move that we add a coffee break to this meeting”). After being recognized by the Senate President, any member can introduce a motion when no other motion is on the table. A motion requires a second by another senator to be considered. Each motion must be disposed of (passed, defeated, tabled, referred to committee, or postponed indefinitely).

Another senator may object to a motion. If the original motioner does not rescind the motion, the Senate must vote on whether to pass that motion. This requires a simple majority vote.

Robert’s Rules of Order Intentions

What You Say

Action

Bring a new idea or course of action to the floor

I move to….

Simple majority vote.

Change wording of motion under debate

I move to amend...

Simple majority vote.

I move to refer _________ to ___________ committee.

Simple majority vote.

I move to table...

Simple majority vote.

Hear a item on the calendar out of order

I move to unlock the calendar.

Simple majority vote.

Allow a non-Senator to speak

I move for a non-Senator to speak.

Senate President gives or does not give permission

Take a brief break from debate or other business

I move to recess for _______.

Simple majority vote.

Call attention to rules of procedure being broken (when you know they have been broken)

Point of Order

Senate President corrects order to follow rules and procedure

Inquire further about the bill or resolution up for debate (during pro/con)

Point of Information

The individual to whom the point was directed answers the inquiry

Ask to have a personal request fulfilled

Point of Personal Privilege

Senate President gives or does not give permission

Want clarification on rules of procedure (when you are unsure whether rules of procedure have been broken)

Point of Parliamentary Inquiry

Parliamentarian or other delegate officer answer the inquiry

Would like to inquire beyond one question

May I reserve a follow-up?

Senate President gives or does not give permission

End the meeting

I move to adjourn.

Simple majority vote

Give more time for research of a bill or resolution

16 SGA Leader Guide 2019-20

Example Meeting Agenda THE SEVENTY-SECOND STUDENT SENATE THE CALENDAR: Today’s Date Call to order

The meeting begins.

Pledge of Allegiance

A student senator leads the room in the Pledge of Allegiance.

Moment of Silent Reflection

The Senate President holds a moment of silence.

Roll Call

The Senate Pro Tempore calls Senators names for attendance.

Verification of Quorum

We make sure there are enough people in attendance.

Corrections and Approval of the Journal

Senate approves the minutes of the previous meeting that were posted online.

Student and Non-Budgeted RSO Comments

Anyone can come and speak to Senate. They are asked to fill out a comment card so their message is noted in the Journal.

Special Introductions and Announcements

Special guests to Senate may visit to share updates or get feedback. (Please, no laptops open at this time).

Messages from the SGA Entities

SGA funded entities are invited to share updates about their organizations, upcoming events, and needs. (Please, no laptops open at this time).

Report of the SGA Accounting Office

A report of the funds available in Senate Projects, PAC, & RTAC.

Report of Committees

Committee Chairs update the Senate on their business, Reports are posted online.

Senate Confirmations

Senate interviews any forwarded candidates that have gone to Committee.

Consent Calendar

PAC & RTAC Resolutions, that have been heard by PAC/RTAC and Finance are approved unless enough Senators object.

Bills First Reading

Bills must be submitted by Tuesdays at 12:00pm. A bill on first reading will be referred to a Committee to be deliberated at the next Committee meeting.

Bills Second Reading

Bills on second reading have been voted on by at least one committee and are ready to be heard on the Senate floor. Any amended bills have been emailed to the Senate for review.

Constitutional Amendments

Amendments to the Constitution require special procedures.

Resolutions

Resolutions must be submitted by Tuesdays at 12:00pm. They may or may not be referred to Committee, or be voted upon the first week they are submitted.

Unfinished Business

If there is any outstanding missing business that hasn’t been taken care of yet.

New Business

New updates or required voting, for Senator of the Month, etc.

Statement of Dissent

Any Senator wishing to write a formal dissent about Senate decision announces it here, and sends it in electronically by Friday

Closing Announcements

Senators are invited to share upcoming events and announcements.

There are event cards to share business as well.

Final Roll Call

The Senate Pro Tempore takes attendance.

2019-20 SGA Leader Guide 17

Senate Committees

Senate Committees are where the work gets done! Senate is organized in 5 standing committees, 2 time-sensitive committees (Sweepings/Central Reserves), and ad hoc committees as decided by the Student Senate President.

Committees meet weekly prior to Senate to discuss legislation, vote on referred bills or resolutions, interview candidates forwarded to the Senate, and engage in the work of the Student Senate. Meeting time, place, location, and agenda must be advertised at least 24 hours in advance (but should be posted and advertised at the previous Senate meeting), and should take place at the same day and time each week for consistency. Senate Committee Reports must be emailed directly following the meeting to be posted online for the Student Senate to review.

Chapter 411 of Student Body Statutes outlines Senator’s Committee Rights, including submitting committee preferences, requests to be moved to a different committee, excused absences and removal processes, and additional responsibilities.

Budget The Budget Committee is responsible for discussing legislation related to SGA allocated Activity & Service (A&S) fees. This includes the annual budget, budget transfers for SGA entities, Senate Projects, and overall understanding of the SGA Budget. The Budget Committee may host workshops and meetings with A&S funded entities to learn and share more about how all Florida State students benefit from allocated funds. Review Chapters 411, 416, 418; and Chapter 800: Finance Code for more information.

Finance The Finance Committee focuses on Finance Code and ensuring student organizations are utilizing their funds in the best interest of the Student Body.

All fiscal matters (Statutes, Chapter 800) and PAC and RTAC funding requests and allocations are discussed in Finance. Review Chapters 600 and 800 for more information.

QUORUM Attendance at committee meetings is important, because there must be a quorum present to make the proceedings of that meeting valid. Rules 5.7 outlines Quorum as more than half of all voting committee members!

Judiciary The Judiciary Committee focuses on legislation pertaining to SGA policies, including any legislation amending the Student Body Constitution or Student Statutes. They are also responsible for interviewing candidates the Judiciary Branch, assisting the Supervisor of Elections with the Election Code certification, and enacting the Investigative Rights of the Student and impeachment proceedings. Judiciary members should be well versed in the Student Body Statutes, including details, grammar, cross-references, and review of all components of the document.

Internal Affairs The Internal Affairs committee interviews forwarded candidates for the SGA Executive Branch, including Agencies, Bureaus, and Affiliated Projects. They also review the SGA Application, internal proceedings and trainings of the Student Senate, and the Bureau Review process. Review Chapters 307, 703, and 900 for more information.

Student Life & Academic Affairs SLAA is interested in the needs of the student body and the quality of student life at FSU. This is a proactive and creative committee that considers allocations from Senate Projects, compiles Senate liaison reports, and connects with student affairs and academic affairs pertaining to issues facing current students. SLAA is also instrumental in the process for FSU Student Senate Award for Excellence and coordinating the annual Campus Safety Tour with numerous campus partners. Review Chapters 413, 418, and 1100 for more information.

18 SGA Leader Guide 2019-20

Rules & Calendar Chairs of all committees and funding boards comprise the Rules & Calendar Committee, which approves Senators requests for leaves of absences, deals with resolutions that changes the Rules of Procedure and resolutions that commend an individual.

Members of this committee also interview applicants that are forwarded to the Senate for Senate seats, and serve as the leadership team to support the growth and development of all Senators. Rules & Calendar members should be well versed in all the legislation being heard in committees and are the stewards of the Student Senate Rules of Procedure.

Sweepings/Central Reserves Committees Sweepings and Central Reserves Committees are special standing committees that exist only when there is a need to allocate Sweepings (previously allocated but unspent funds) or Central Reserves (unallocated funds from previous fiscal year) to requesting organizations or departments. 2 members of Budget, Finance, Judiciary, Student Life & Academic Affairs, and Internal Affairs comprise the membership of the committee, which elects its own Chair and Vice Chair. Review Chapter 412, 416, and 803 for more information.

Program Allocations Committee PAC is a funding board of the Student Senate. Chaired by an elected Senator, the committee is comprised of members of the Union Board, SOAR Board, and general students interested in student organizations and funding. The group meets at the beginning of each week in the fall and spring semesters to review requests from RSOs for funding for programming, events, and promotional items. Decisions of PAC are forwarded to the Finance Committee via Consent Resolution, which is then approved or objected to on the Senate floor. Review Student Statutes Chapter 807 for more information.

Resources for Travel Allocations Committee RTAC is a funding board of the Student Senate. Chaired by an elected Senator, the committee is comprised of members of the Union Board, SOAR Board, and general students interested in student organizations and funding. The group meets at the beginning of each week in the fall and spring semesters to review requests from RSOs for funding for group travel and competitions, including conference registration, rental cars, and reimbursement for lodging, airfare, and mileage. Decisions of RTAC are forwarded to the Finance Committee via Consent Resolution, which is then approved or objected to on the Senate floor. Review Student Statutes Chapter 807 for more information.

College Leadership Council Funding Committee CLCs receive a block amount of funding in the Student Senate Budget, which is allocated in the Spring semester for the upcoming fiscal year. The Student Body Treasurer chairs the committee, with 2 senators serving on the committee. The CLC Committee makes a recommendation to Senate for the fund distribution via a resolution submitted by the Senators serving on the committee, to be reviewed by the Budget Committee and approved on the Senate floor by a 2/3 vote. Review Student Statutes Chapter 621 for more information.

Student Academic Programs Funding Committee SAPs receive a block amount of funding in the Student Senate Budget, which is allocated in the Spring semester for the upcoming fiscal year. The Student Body Treasurer chairs the committee, with 2 senators serving on the committee. The SAP Committee makes a recommendation to Senate for the fund distribution via a resolution submitted by the Senators serving on the committee, to be reviewed by the Budget Committee and approved on the Senate floor by a 2/3 vote. Review Student Statutes Chapter 614 for more information.

Homecoming Planning Commission Homecoming receives a block amount of funding in the Student Senate Budget, which is allocated in the Spring semester for the upcoming fiscal year. The Senate Pro-Tempore Chairs the committee, with the Senate President also serving. Review Student Statutes Chapter 616 for more information.

2019-20 SGA Leader Guide 19

D

What COGS DOES

COGS was created by the 45th Senate in the 1993-1994 academic year to represent the interests of all graduate and professional students in issues pertaining to grad life, services, & academics. COGS works to ensure greatest participation by grad students in governance of and policy development for FSU. In this capacity, we provide an official voice through which the opinions of grad students may be expressed. Usually expressed by COGS via Resolutions voted on by Assembly in our bi-monthly meetings. Finally, each year SGA provides COGS with a budget; it is a portion of Activities & Service (A&S) fees paid by all grad students (30% of A&S fees).

Our responsibility to manage COGS funds and to allocate as we see fit to best benefit grad students across campus.

The COGS Advisor assists the Congress with better understanding SGA Statues, COGS Code, university policy, and best practices for outreach, collaboration, and advocacy. The COGS Advisor is also a great resource for learning about resources on campus and how to know about organizational programming process. The advisor is also a great person to ask questions about what you are working on in committees! An excellent practice is to Cc the advisor anytime you are reaching out to someone out of the Congress when conducting COGS business. They can support you with your goals!

20 SGA Leader Guide 2019-20

COGS Seats Seats in the Congress of Graduate Students for colleges are determined by the enrollment of each college (one seat per every two-hundred ninety nine (299 students) or advocacy seats.

1

Applied Studies

1

Nursing

6

Arts & Sciences

3

Social Sciences

3

Business

2

Social Work

3

Communication & Information

1

1

Criminology

Panama City Campus Representative

4

Education

1

Special/Undecided

1

Engineering

1

International Student Advocate

1

Film School: Motion Picture Arts

1

Disabilities Advocate

2

Fine Arts: Visual, Performing, etc

1

Graduate Housing Advocate

1

Human Sciences

1

Minority Student Advocate

3

College of Law

1

Veterans Advocate

2

College of Medicine

1

LGBTQ+ Student Advocate

2

Music

1

Member at Large

COGS Committees COGS has five committees, four that meet throughout the congress, and one that only meets during the budget process. Each committee is designed to tackle specific concerns/interests related to the graduate student community. All COGS representatives must belong to one of the four committees that meets throughout the year.

Student Advocacy Committee Focuses on the following areas:

• • • • •

Graduate Student pay and funding Childcare Relations with the Graduate Assistants Union

• COGS Monthly Newsletter • Updates to the Website • Membership & Outreach

Diversity on Campus

• Oversight of expenditures

Healthcare

• Train new COGS members

Student Affairs Committee Focuses on the following:

• • • • • •

Internal Affairs Committee

Academics& Honor Policy Parking & Transportation

• Maintain attendance records Budget Committee Allocated COGS budget to organizations & Funding boards

Housing and Dining Library

C-SAC

Health & Wellness

Meets to hear Allocation’s Request less than $1000 for the

Social & Community Planning

academic year.

2019-20 SGA Leader Guide 21

COGS Academic and Professional Conference Support Grants COGS provides two types of grants to graduate students; Presentation and Attendance

Presentation grants Presentation grants are designed for primary presenters at a conference either domestic or non- domestic travel.

Students are eligible to receive $200 reimbursement for non-international travel and $500 for international travel. Upon return from the conference, students have 10 days to submit their receipts to their department representative and the page from the conference program listing them as a presenter and/or approval email.

Attendance grants Attendance grants are designed for students who would like to attend a meeting, conference, recital, etc. for academic and professional purposes. Attendance grant reimbursements are for $100 for international and non-international travel. Upon return, students are required to submit their receipts on the COGS webpage within 10 days of travel.

COGS Grants are divided into three funding periods: July-October November- February March-June.

June 1st is the earliest time you can apply for a conference from July – October. October 1st is the earliest time you can apply for a conference from November-February. February 1st is the earliest time a student can apply for a conference from March-June. The latest time students are allowed to apply for funding is 15 business days before the start of the conference. Students are allowed to receive two grants per fiscal year and the award will not exceed $500.00 in any combination (i.e. 2 presentation grants or 1 presentation and 1 attendance).

22 SGA Leader Guide 2019-20

COGS Bill Allocation 2019 ORGANIZATION

SALARY

APPLIED SPORT PSYCHOLOGY

OPS CONT. EXPENSE WAGES SERV. STUDENT ORGANIZATIONAL SUPPORT 3,400.00

400.00

0.00

0.00

0.00

0.00

0.00

1,000.00

2,000.00

300.00

3,300.00

500.00

800.00

AMERICAN STATISTICAL ASC. (ASA) BLACK GRADUATE STUDENT ASC. CELL & MOLECULAR BIOLOGY GSA (TCGS) COUNSELING STUDENT RESEARCH ASC. DIRECTO FGLSAMP

FOOD

0.00 1,000.00

OTHER

TOTAL 3,800.00

1,300.00 200.00

200.00

0.00 0.00

0.00

1,000.00 0.00

800.00

800.00

300.00

1,900.00

50.00

0.00

GRADUATE WOMEN IN SCIENCE (GWIS) HISPANIC GSA (HIGSA)

3,500.00

300.00

1,080.00

HISTORY GSA (HGSA)

2,000.00

70.00

530.00

2,600.00

62.00 695.00

620.00 320.00

682.00 1,015.00

IRANIAN STUDENT ASC. LEAGUE OF GRADUATE STUDENT ARTISTS NATIONAL ART EDUCATION ASC. (NAEA) POLITICAL SCIENCE GSA PHILOSOPHY GSA

1,500.00

1,500.00

3,000.00 2,500.00

PHYSICS GSA (PGSA)

800.00 250.00 200.00

SOCIETY FOR MUSICOLOGY

4,000.00

3,800.00 2,750.00

800.00

1,000.00

200.00

4,200.00

DEPARTMENTS & AFFILIATED PROJECTS 64,642.00

FSU CHILDCARE CENTER THE GRADUATE SCHOOL

4,930.00

64,642.00

0.00

10,000.00

10,000.00

27,000.00

15,000.00

42,000.00

27,000.00

15,000.00

FUNDING BOARDS LAW SCHOOL COUNCIL MED SCHOOL COUNCIL

0.00

0.00

COGS GRANT PROGRAMS 160,000.00

CONF PRESENTATION GRANTS

42,000.00 160,000.00

CONF ATTENDANCE GRANTS

17,000.00

17,000.00

DISSERTATION RESEARCH

10,000.00

10,000.00

3,000.00

3,000.00

3,500.00

128,500.00

ORG SUPPORT GRANT (C-SAC) COGS ADMIN SGA SALARY ACCOUNT

125,000.00

COGS OFFICERS

14,700.00

OPS OFFICE STAFF

3,500.00

14,700.00 3,500.00

FOOD

1,500.00

OFFICE SUPPLIES TELECOMMUNICATIONS MAINTENANCE & REPAIR SPEAKERS REQUEST COGS UNALLOCATED TOTAL COGS CTR GLOBAL ENGAGE TOTAL SGA UNION CAMPUS RECREATION Overhead Assessment TOTAL

1,500.00

25,081.00

500.00 1,500.00 500.00 4,000.00 25,081.00

25,931.00

$562,400.00

500.00 1,500.00 500.00 4,000.00 143,200.00

64,642.00 20,900.00 OTHER REQUESTS

60,191.00 11,000.00 749,650.00 441,475.00

116,350.00

749,650.00 441,475.00

116,350.00

257,627.00 562,400.00 480.00 1,392,992.00 4,771,720.00 5,774,420.00 500,000.00 12,439,132.00

50,100.00

30,135.00

13,258.00

30,135.00

13,258.00

562,400.00 71,671.00 2,743,860.00 4,771,720.00 5,774,420.00 500,000.00 13,790,000.00

2019-20 SGA Leader Guide 23

WHERE YOUR

Leadership Position CAN TAKE YOU

Examples of transferable skills you are gaining through your involvement: COMMUNICATION • Leading or contributing at meetings • Communicating with University administrators • Public Speaking at general body meetings, rallies, programs, interacting with guests, and speaker introductions • Facilitating small group conversations at events • Professional email etiquette TEAMWORK IN DIVERSE GROUPS • Recognizing differences in identities and cultural backgrounds as it relates to representation in decision making • Navigating multiple perspectives within an identity group • Using consensus as a framework for decision making • Understanding how people work together CRITICAL THINKING AND ANALYTICAL REASONING • Balancing advocacy, activism, and bureaucratic systems • Recognizing the benefits of advocacy from outside and within a political system • Making tough decisions for the benefit of your organization APPLIED KNOWLEDGE IN REAL WORLD SETTING • Navigating bureaucratic systems • Thinking about issues and consequences from a broader perspective • Listening civilly and acting with civility, especially to people who you disagree with ETHICAL JUDGMENT AND DECISION MAKING • Being good stewards of student allocated funds (Activity & Service Fee funds) • Utilizing feedback from constituents and campus community in programmatic choices and organization governance • Voting based on your ethics, morals, values, and benefits to the student body COMPLEX PROBLEM SOLVING • • • •

Determining course of action in a dilemma Making quick decisions during programs and events Thinking through ideas in a clear and concise manner Following up on department and university processes while planning events

EFFECTIVE MANAGEMENT • • • • •

Delegating tasks and following up with group members Managing multiple perspectives and ideas Improvising when situations arise Creating and maintaining a budget, Minute by Minute, and submitting event permits and purchase requests Organizing office space, communicating with stakeholders and other officers

24 SGA Leader Guide 2019-20

Career Readiness

FOR THE NEW COLLEGE GRADUATE a definition and competencies DEFINITION: Career readiness is the attainment and demonstration of requisite competencies that broadly prepare college graduates for a successful transition into the workplace.

Career readiness of college graduates is of critical importance in higher education, in the labor market, and in the public arena.

In accordance with its mission to lead the community focused on the employment of the new college graduate, the National Association of Colleges and Employers (NACE), through a task force comprised of representatives from both the higher education and corporate sides, has developed a definition and identified competencies associated with career readiness for the new college graduate.

All information from the National Association of Colleges and Employers (NACE)

COMPETENCIES: •

Critical Thinking/Problem Solving: Exercise sound reasoning to analyze issues, make decisions, and overcome problems. The individual is able to obtain, interpret, and use knowledge, facts, and data in this process, and may demonstrate originality and inventiveness.

•

Oral/Written Communications: Articulate thoughts and ideas clearly and effectively in written and oral forms to persons inside and outside of the organization. The individual has public speaking skills; is able to express ideas to others; and can write/edit memos, letters, and complex technical reports clearly and effectively.

•

Teamwork/Collaboration: Build collaborative relationships with colleagues and customers representing diverse cultures, races, ages, genders, religions, lifestyles, and viewpoints. The individual is able to work within a team structure, and can negotiate and manage conflict.

•

Digital Technology: Leverage existing digital technologies ethically and efficiently to solve problems, complete tasks, and accomplish goals. The individual demonstrates effective adaptability to new and emerging technologies.

•

Leadership: Leverage the strengths of others to achieve common goals, and use interpersonal skills to coach and develop others. The individual is able to assess

and manage his/her emotions and those of others; use empathetic skills to guide and motivate; and organize, prioritize, and delegate work. Professionalism/Work Ethic: Demonstrate personal accountability and effective work habits, e.g., punctuality, working productively with others, and time workload management, and understand the impact of non-verbal communication on professional work image. The individual demonstrates integrity and ethical behavior, acts responsibly with the interests of the larger community in mind, and is able to learn from his/her mistakes.

•

Career Management: Identify and articulate one’s skills, strengths, knowledge, and experiences relevant to the position desired and career goals, and identify areas necessary for professional growth. The individual is able to navigate and explore job options, understands and can take the steps necessary to pursue opportunities, and understands how to self-advocate for opportunities in the workplace.

•

Global/Intercultural Fluency: Value, respect, and learn from diverse cultures, races, ages, genders, sexual orientations, and religions. The individual demonstrates openness, inclusiveness, sensitivity, and the ability to interact respectfully with all people and understand individuals’ differences.

2019-20 SGA Leader Guide 25

How Great Leaders Inspire Action

“S tri v po pro es lit mo to ic te p r al en an ec ovi ric d on de hm ac om an en ade ic, d t ”. m ic

g kin s, or tw ation e n iz nd ies an , a ilit rg ts ac ng o men s.”

F “ o rt ice am epa erv d s

What’s the purpose?

Why do you do what you do?

“I want to continue and improve the one place I was able to call home when I entered FSU” “I want to be an agency of change in my community… to be a part of something bigger than myself and lead this organization to achieve our vision to educate, advocate, and empower here at FSU” “I feel passionate about helping people in my communities. The agencies serve an extremely critical role in retaining students on campus, making students feel safe, and offering a place of resources for communities that are under-served elsewhere”

“Uplift, empower and put on educational, fun and politically active programming.”

“By pro viding e ve leaders hip opp nts, identity n ortu ights, media o u tlet, we nities and a s environ ocial are able ment th to foste at emp interse r an hasizes ctionalit inclu y and a ccessib sivity, ility.”

Why?

“T e sk ac i h pr in lls, ing om vo en le ot lvem co ad u e in g en rag rsh ad t i i vo and ng p ca cy .”

“Provides serv es ic and pro g address rams to the need s.”

“Advocate, provide support, and resources.”

How do you do what you do?

“P la Me n G o e c cu eting ner a ra t s th l Bo dy m lea at s o nt t on will h.” ce a

“C e re ntr so ali ur ze c es d c an oor d din s e rv ato ice r o s.” f

e, ac sp and ’s e , U f sa es S a rc F e ou on d s i n ov re io s.” pr e, at u o m nt p “T ho ese cam a pr re

How?

y, utonom te self-a itations, “Promo ce all lim of denoun on systems educate ion, advocate e s oppres ithin a divers ity w inclusiv mmunity.” co

1 26 SGA Leader Guide 2019-20

“P ro Ex gram to ecut mat p i i ed rovi ve B c div uc d ra is se atio e sup nch ion o lec n c t id on port reat f the en a p for ed tity art a n gro icul d up ar .”

What Do You Do?

e m sa ce e en an th eri hm e id exp res .” f U ov pr ing a FS o m as “T lco ad g to we t I h min a o th c

l ra s, ltu rial u c te ng a te di m o d vi nd om an ” o a pr s n pr y am h es tio “B ogr hic ren cia a re w r p aw pp a

What?

Simon Sinek. 2009. Start with Why: How Great Leaders inspire everyone to take action. Quotes from Agency Leader Survery, Student Governance & Advocacy.

s

ad pre ds an ss.” s ote ne om ware a “Pr

SOCIAL CHANGE WHEEL Choose a place on this wheel that you feel fits your personal stance or comfort level in creating social change. Remember that no stance is better than the other, just different. In order to create social change, we need all of these areas to make the wheel actually move forward.

Community Building & Belonging

Education & Awareness

Empowerment & Celebration

Systematic Participation

Adapted from Social Change Wheel by Minnesota Campus Compact (1996)

Political Activism

Campus Advocacy

Some additional questions to think about...

• • • • •

What is the second most comfortable place for you in this wheel?

Where do you think your agency stands the strongest in this wheel? How does that strength align with your own?

In what ways do your personal strengths contribute to the work your agency hopes to accomplish?

What is the most uncomfortable place for you on this wheel?

We might stand at different places at different times in our lives. What life events might cause you to stand in a new place, and which might you predict?

2019-20 SGA Leader Guide 27

THE

BIG PICTURE LARGE SCALE

FLORIDA STATE UNIVERSITY

YOUR AGENCY

28 SGA Leader Guide 2019-20

Leadership @

THE NEXT LEVEL Move Up/Down/In/Out: It’s about when to volunteer when no one else is volunteering, or doing something that no one else seems to be taking care of. Learning that often the most effective leaders are the ones who let others move up, while you take a back seat. It’s about sharing yourself and being part of the group, while stepping out of your normal comfort zones.

Look For It: It’s about using a critical eye, thinking ahead, and planning for what you know from experience is coming. It’s not about heading off without looking around you and saying ...hmm... what needs to be done here or what is going on here that I might need to jump into?

You Are THEM: It’s about understanding that you are now “them”; as a member of the executive /committee board, you are the organization and if there’s blame or praised to be received, it falls on you. As the old saying goes, “The buck stops here.”

Sniff It Out: It’s about not only seeing what’s going on and letting the information come to you, but realizing “what” needs to be found out, and taking the appropriate steps to discover the issues/concerns/information.

Hear Them: It’s about hearing as well as listening, and taking what you hear and actually using it. Distinguishing what is best for the group and what the group thinks is best. Ensuring that individuals within the organization feel like what they have contributed is valuable and useful.

Find Your Voice: It’s about speaking when necessary, and using your voice effectively and appropriately to help and support the organization/membership.

Truly Care: It’s about feeling it in your heart and believing in what you do 100%. You are the ones who will inspire the individuals and the groups to make this organization what it can become. Without caring, the spark will never catch.

Open Your Mind: It’s about being willing to say that you were wrong, changing your viewpoint, and flexing for the greater good of the group. Learning to see things in a new light and being willing to change when change is needed.

Reaching Out: It’s more than just the position – it’s about making a difference in as many people as you can. Every person you come in contact with forms an image of the organization, and every word you say, action you make, and thing you do will represent the organization, whether you intend it or not.

Letting Go: It’s about knowing when to move on and not dwell on something, and knowing when it’s time to let someone else take the lead.

2019-20 SGA Leader Guide 29

GOAL SETTING What is your vision for this year?

What would you like to get out of your leadership position?

How will you work with your executive board to make this the best year possible?

What will define your success this year?

What will you do differently from last year’s “position holder”?

How will you reach out to different groups? What communities do you need to reach your goals?

What can the Executive Branch do to support you? Your leadership? Your organization?

30 SGA Leader Guide 2019-20

D

Time Management 101 Set your goals and priorities: Review

all that you need to complete and decide what is the most important. Be realistic and specific when setting your goals. What needs to be done now and what can wait?

Clean your workspace: Keep your desk, room, backpack, and computer clean and organized so you can access needed materials quickly. Devise an organizational plan for storing old materials you may need later so they do not take up space on your desk in your room.

Work with (not against) your personal time clock: Do you work best in the morning or at night? Plan your weekly study schedule around your most productive times of the day. Put easier tasks or errands (i.e. laundry, grocery shopping, sending emails) during nonproductive times, leaving more focused and alert hours for studying.

Organize your classes and due dates: At the beginning of each semester write down all important class due dates (i.e. papers, test, quizzes, projects, etc.) on a paper or electronic planner. You will be able to see when you have busy weeks and plan ahead.

Budget and monitor your time: Take time to your review your plans each day and update your schedule/planner as needed.

Overestimate the time needed for academic tasks. If you get done early, move on to something else or reward yourself with a break. Be flexible and try to allow some time in your schedule for rescheduling.

Create a weekly study schedule:

Establish a routine for each week. Start with your classes and then add in study time for each class. The more specific the better, so pencil in what class you will study and where you’ll be much more productive if you have a set weekly routine helping you know what to work on and when.

Use a planner and to-do lists: Paper or electronic, it’s up to you! Either one is fine as long as you use something to record what needs to be done and when.

Include your class, work, studying, and organization responsibilities. Also, include your free time.

Know when to disconnect: Turn off

your phone or use airplane mode during class and study time to stay focused and manage distractions.

Break larger assignments into smaller segments: Take one large

paper or project and break it into smaller segments with your own internal deadlines. Follow your plans, stay on track, and avoid working on projects and papers last minute.

Use “hidden” time: When you have

20 minutes between classes or you are waiting for the laundry to finish, make use of down time by carrying note cards to study, review notes, or update your calendar and prioritize your activities for the next day.

Learn to say “no, but”: No doesn’t mean that you won’t do something, simply that you are not available at that given time. You may be able to do it on another day or at another time. For example, “I’m not free for a committee meeting tonight, but I am on Monday at 5pm.”

2019-20 SGA Leader Guide 31

CREATING

Inclusive Spaces DID YOU KNOW?

•

Serif Fonts (such as Times New Roman or Cambria) can be difficult for some people to read. Instead use Non-Serif fonts (such as Arial or Calibri) for agency documents and promotional materials.

•

It can be difficult to hear when lots of people are speaking. Be sure to use a microphone at large events, even if you can “project well”.

Ask participants to “stand if they are able” and introduce themselves prior to responding to a question so all students can fully participate

•

Each of us is responsible for inclusive spaces.

Discuss with your E-Board about how to handle problematic language used in agency spaces or events. Ask your Advisor for some strategies for continuing to make your spaces the most inclusive, safe, comfortable spaces they can be!

CONSIDER THIS

•

When coming up with themes and event names, would someone from a particular marginalized identity group think it is inappropriate or insulting?

How could you get to the spirit of this event without using sensitive language?

•

When expressing yourself on social media, ask yourself if you would want the information to be published on a national news website. Current and future collaborators and employers will be able to reference this for the rest of your professional career. If you are expressing a sensitive view, could it be more powerful to create an event, or present research in a class or conference about the subject?

•

When coming up with themes and event names, would someone from a particular marginalized identity group think it is inappropriate or insulting?

How could you get to the spirit of this event without using sensitive language?

SAY THIS, NOT THIS

•

“Good Morning/ Afternoon/Evening” or “How are you?” to greet someone, instead of “Hello Sir/ Ma’am”

•

Use “y’all” or “friends” when addressing a group, instead of “you guys” or “ladies/ gentlemen”

TIPS

•

Don’t assume you know which pronouns a person uses. Best thing to do is simply ask “I use _____, _____, _____ pronouns. What pronouns do you use?”

•

Plan out where E-board and Committee members will be at an event. Are folks actively welcoming others and being amongst the group or is there grouping going on?

•

Next time you are in your agency physical space, check out the surroundings. Could someone using a mobility chair or crutches, or someone who has vision limitations, access all areas?

Accessibility is a big part of what makes our agencies successful! Creating spaces, events, and activities that already have accessibility in mind is our greatest tool in making sure there is equitable space for everyone.

If you know that you need accessible materials at your programs, events, or workshops, or you would like to consider how you can further be inclusive in your spaces, reach out to Grace Wilson (cwilson4@fsu.edu).

32 SGA Leader Guide 2019-20

10 TIPS

FOR SELF-CARE 1.

Practice sleep hygiene by going to bed and waking up at the same time each night, making sleep a priority by scheduling it like any other daily activity, avoiding electronics use right before bed, and limiting naps to 20 minutes or less.

2.

Make sure you are eating balanced meals at least three times a day. If you are in class all day, bringing a lunch box is a great option. Visit CHAW to learn more about nutritious, delicious, quick and easy food options

3.

Take advantage of the water bottle refill options across campus as a way to stay hydrated!

4.

Don’t be afraid to use the services FSU offers! Free counseling is available to all students at the University Counseling Center and is a great way to make sure you stay aware of your emotions. Check out more FSU services on the next page!

5.

It sounds simplistic, but breathing is an important part of self-care. Try 4-7-8 breathing on the go (In class, in the car, while studying, etc.)

• Sit down comfortably with one hand on your stomach and the other on your chest.

• Breathe in slowly but deeply. Take 4 seconds to breathe in, feeling your stomach move in the process.

Hold your breath for 7 seconds.

• Breathe out as silently as you can manage, taking 8 seconds. Once you reach 8, you should have emptied your lungs of air.

• Repeat as many times as you need, making sure to stick to the 4-7-8 pattern.

6.

Find and stay engaged with other people in your community who you have identified as your empathetic and open support. Process your feelings with them.

7.

Spend time playing and simply enjoying life. Find things that you love doing and do them with the people who make you laugh. This goes beyond the community we find in going out to party. Go to an arcade, the beach, the movies, bowling, etc. Things that allow you to be in the moment and have fun.

8.

Find what you believe that gives your life meaning and purpose, whether this is religious or not.

9.

Focus on your goals , values, and beliefs and assess whether those are congruent with your life. It is important to set your priorities in a way that aligns with your values.

10. Find enjoyment in what you study: If you’re not able to study what you love, the key to self-preservation is to find some aspects of it that you really enjoy.

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Relationship Building As student leaders within your SGA Organization, it is imperative that you are thinking through the most effective ways to ensure that you are engaging your peers and working towards the advancement of your goals. Building dynamic and ongoing relationships allows your organization to reach out to a more diverse audience, make your interests a relevant and important topic on campus, and create sustainable endeavors.

You don’t have to do it all! FSU offers so many different organizations, offices, programs, and resources.

Make sure you have a good understanding of what already exists before creating something new. (HINT: Many are included in this book). Competing with the same services that are already offered decreases participation and the success of your own endeavors. When possible, find ways to collaborate or to publicize other events and programs that fit your mission.

Research the groups and offices on campus that share similar goals or values.

Get to know your partners and let them get to know you.

People are much more willing to listen and work together if they feel that you care about them and what their group is doing.

Collaboration Collaborating with other entities on campus should be mutually beneficial.

Be sure to sit down with your potential partners to discuss what you each hope to accomplish before planning further.

34 SGA Leader Guide 2019-20

Enter your collaboration with a mutual respect and understanding of each other’s missions. Avoid potential conflict by ensuring that the co-sponsorship will be consistent with your organization’s vision and branding.

Keep SGA Staff and the Student Body Vice President informed of what your organization is doing so they can ensure your success and help make you look good!

Make sure your organization is in compliance with Student Body Statutes, the Florida Administrative Code, State of Florida Statutes and Laws and the rules and regulations of Florida State.

Respond to emails, texts, Groupme, Facebook, etc. in a timely manner to maintain working and professional relationships across campus and in the community.

Stay true to your word by following through on what you say you will commit to your campus partners.

Compliance

Reach out to the experts! Within the interest area of your bureau, there are people on campus and in the community who have expertise in the subject matter.

They have done the research and have years of work experience to inform their understanding. Don’t ignore this important resource when planning out your events and programs for the year.

Complete tasks early so that you remain within deadlines and are able to do everything you want to do for the year.

Strategic Thinking

Think strategically about the types of partnerships you are seeking to build.

Why do you want to collaborate? What kind of collaboration are you looking for?

2019-20 SGA Leader Guide 35

Planning

PROGRAMMING

CHECKLIST

 Brainstorm program ideas  Consider what you want people to do or learn at the event!  Make sure the date and time doesn’t conflict with major campus or other agency events by checking the Student Governance and Advocacy calendar.  Secure funding and/or permission (Senate approval is required for contractual services over $3000)  Create a day-of schedule for your event and add any offcampus events.

Planning events can be some of the most fun ways to be involved with your SGA organization, and help you live out your purpose through bringing people together, education, and building community with them and providing opportunities to do something new. This is a checklist to ensure you cover all your bases from start to finish of an event.

 Complete an Event Permit for your event through Nole Central

Finances  Secure all quotes/contracts/agreements  Share purchase needs and details with organization treasurer  Treasurer submits all necessary Purchase Requests in Nole Central  Purchase items  Turn in your receipts to SGA Accounting ASAP!

Space

Event Name:

 Reserve space (reservations.dsa.fsu.edu)

Date/Time:

 Update setup information including tables, chairs and AV needs with Campus Event Services

Location Total Budget:

 Confirm setup needs 3-5 days prior to event

Space Setup Needs:

Promotion NOTES

 Submit a Student Publications design request 4-6 weeks before the event (except for fundraising programs)  Distribute flyers in the residence halls and around campus, pass out handbills at Market Wednesday, and share on social media  Thank attendees on social media and share pics showing all the fun that happened

Program  Confirm with caterers or companies delivering items, their date and arrival time  Collect all event supplies including schedules, printouts, decorations, etc.  Arrive early to setup and make sure the room is setup the way you want, and other technology works  Practice what is going to happen to make sure it runs smoothly  Assign tasks to E-board and remind them of their duties, one week out  Provide E-board with an overview of the event details during the e-board before the event  Clean the space and reset furniture if you moved it

Wrap Up  Send thank-you letters to presenter/entertainer, volunteers and other people who have been helpful.  Evaluate: information discussion with organization members, share feedback about program and write up a formal evaluation 36 SGA Leader Guide 2019-20

Excuses Excuses

Excuses Excuse: “We did that LAST year!”

Answer: Repeating programs in moderation is not always bad. Each year there are a new group of students who haven’t been exposed to that particular topic before. It may be a good program for all new people, and it can definitely be improved upon. Run with the successes, but constantly continue to evaluate them as well.

E: “No one knows who that is!”

A: Big name speakers, well-known faculty, or everyone’s “favorite” presenter don’t always do the best job. Don’t assume that a big name or favorite person will solve your programming problems. Bring in new people so that students can be exposed to different perspectives and styles.

E: “I don’t want to fail!”

A: Some people are afraid to try a new concept or idea, develop a different type of program, tackle a controversial issue, or step outside of their comfort zone. You are a student leader because we know you can do all of those things! If you don’t try new things, you’ll never learn anything different. Step outside of your comfort zone!

E: “They’ve got to be entertained!”

A: Too much fluff and not enough stuff will leave your audience with a cavity! Or at least yawning. They will not return to your programs if they don’t feel they’ve learned something valuable. Make sure you have quality, up to- date

information for them, and have challenged them to look at things differently. Entertainment is good as long as it isn’t the main performer.

E: “We can’t change our plans now!”

A: You sure can...so be flexible. Plan early enough so that if something happens, and your speaker has to cancel or you realize you planned a program during the season finale of Pose (gasp!) you can reschedule or reformat, and not leave yourself in a predicament. BUT, don’t keep putting it off until later for silly reasons….someone will ALWAYS have something else to go to or do.

E: “Audience participation CAN’T be planned!”

A: Wrong answer! Interactive games, dialogue, index cards with pre-set questions, and exercises can all be planned in a presentation to get even the quietest audience participating and discussing whatever the topic is. A good student leader always has questions ready for a presenter so that the group doesn’t sit in awkward silence.

E: “I haven’t heard back from the presenter, so I can’t plan the program!”

A: Again, WRONG! If you want a program to happen, you need to be persistent. One phone call doesn’t mean you’re finished. Call every day. Email. Stop by the office. You and only you are responsible for getting it done, and that excuse is never ok. And if you’ve waited until the end of the month to program, you have no one to blame but yourself so plan your programs far in advance.

E: “It’s too much to do myself!”

A: First, don’t forget that there are other students and staff who can all help program with you (within the scope of the requirements). AND you don’t have to program alone—get your friends to help. You might be surprised what they will do if you only ask for their help. Sometimes the best ideas come from those you’d least expect them from!

E: “I’m just going to get past this week, then I’ll plan it. It’s too busy right now.”

A: Yeah, I doubt it! Once you put something off, you’ll keep putting it off again and again. Don’t wait too long or the calendar will get full, other stuff will come up, and it’ll never happen. Get going, and you’ll be able to feel relieved that you finished instead of stressed that you didn’t.

2019-20 SGA Leader Guide 37

FINANCES INFORMATION AND POLICIES REGARDING SGA & COGS FUNDS Florida State University students pay a $12.86 activity & service (A&S) fee for every credit hour in which they are enrolled.

As required by Florida Statute, the Student Government Association allocates those funds to various entities and student organizations, including Campus Recreation, Oglesby Union, the branches and student organizations of Student Government, Congress of Graduate Students, and a variety of funding boards. To learn more about the 2019-2020 allocated budget, visit sga.fsu.edu/archives/70th-Senate/bills/Bill-2019-Budget-Proviso.pdf To ensure spending of A&S fee resources benefits the entire student body, the state, University, and SGA/COGS have many policies regarding the spending of student funds. Knowing your responsibilities as an A&S fee recipient in following all funding guidelines and policies are necessary for you to receive A&S funds and for SGA to process your requests in a timely manner.

YOUR A&S RECIPIENT RESPONSIBILITIES As a student organization wanting to utilize A&S funds, you are a steward for all the students who have paid their fees, SGA, and Florida State University as a whole. The funds distributed are not part of your own personal funds, and the policies and guidelines outlined below ensure the safety, security, and use of these funds. Failure to follow the policies and guidelines outlined in the Financial Manual, SGA Student Body Statutes, and Florida law will result in SGA/COGS not being able to fund your purchases!

Anything purchased utilizing activity & service fees must follow these overarching rules:

•

The event or activity must be free, open, and advertised to the entire student body.

•

The organization must not discriminate in membership or otherwise on the basis of race, creed, color, sex, religion, national origin, gender, age, disability, genetic information, veterans’ status, marital status, sexual orientation, gender identity, gender expression, or any other legally protected group status.

•

•

•

Purchase requests must be entered into Nole Central by an Executive Board member of a Recognized Student Organization (RSO) that has successfully completed the Financial Certification exam and submitted the SGA Statement of Understanding Form to the SGA office weeks prior to spending any funds.

Purchase requests must be pre-approved in Nole Central by the SGA Treasurer or COGS Deputy Speaker for Finance, and the Accounting Office or Campus Rec Sports Club Coordinator weeks prior to any spending of funds.

Purchase and travel requests must follow all the guidelines outlined in the Financial Manual, SGA & COGS Finance Code or Campus Rec Sports Club policies, and all University policies.

Title VIII, Chapter 800 of the Student Body Statutes contains the Finance Code and defines the standards of financial accountability and fiscal management. It is important to pay close attention to how funds are allowed to be spent, as requests outside of these guidelines cannot be processed.

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A&S SPENDING RULES & REGULATIONS 802.4 Accessibility of Meetings & Events (Cannot charge FSU students, events cannot be in a private home, must be advertised prior, must have SGA permission to be off campus) 802.5 Limitation on Outside (non-FSU) Benefits (Cannot use for political activities, community benefits, donations; must provide priority admission to current FSU students) 802.6 Acknowledgment of SGA Funding (Must use SGA logo or statement on all printed materials, publications, clothing, or awards.

Visit sga.fsu.edu/logos.shtml for logos.)

• • •

Online and printed publications Audio and video advertising All printed materials and broadcasts expressing a political message must also include “The views expressed herein do not necessarily reflect those of FSU SGA”

802.7 Personal Gifts (Not allowed cannot purchase anything that can be construed as a personal gift, including promotional items that are too expensive per person, end of the year recognition to participants, etc.)

802.8 Alcohol (Not allowed – cannot purchase alcohol, alcohol supplies, etc.)

802.9 Stolen property (Must be reported) 802.11 Receipts (Must be turned in within 10 days of purchase or your organization cannot spend money in the future) 811 The Service Funding Act of 2009 (This chapter details information for service groups and service trips)

OVERVIEW OF THE PURCHASE REQUEST PROCESS Your RSO is recognized, financially certified, and has secured funding through one of the ways detailed above for an event, clothing or promotional items, or a trip. You have funds in your Nole Central account, know what budget your money is coming front, and have all of your documents completed and ready to submit. You are ready to begin the Purchase Request process!

Here is a breakdown of the process and what you can expect:

1

Submit a purchase request in Nole Central under your RSO’s account 15-30 business days prior to your event as required by SGA/COGS policy. Complete all fields as necessary and submit all completed required documents.

2

SGA Accounting will review your request and verify forms are completed correctly, your vendor is in the system, the second signer form is accurate, funds are available in correct category, and there are no outstanding receipts. Check your email for any questions from SGA Accounting!

3

Approvals Begin: SGA Treasurer/COGS Deputy Speaker for Finance ensures the money is being spent according to SGA policies. In your Purchase Request, you will find any comments from them at the bottom on the page.

4

SGA Accounting generates a PO, check, Enterprise registration, conference registration, or reimbursement documents. The RSO Requestor and any student being reimbursed should regularly check their email for any questions from SGA Accounting!

EVENT OR PROMO ITEM 5

RSO receives email with PO and instructions to submit receipts, information on contract signatures and check pick up for performer/DJ/etc

CONFERENCE REGISTRATION OR ENTERPRISE RENTAL CAR RSO members will visit the SGA Accounting Office to book buses, rental cars, or conference registration.

TRAVEL REIMBURSEMENT SGA Accounting prepares reimbursement materials for the individual student being reimbursed for airfare, lodging, or mileage.

6

It’s time to make the purchases/travel! Print the PO, select items needed, and give the PO to the vendor.

7

Have an awesome event/trip or collect some great promo items and share with all students!

FOR SERVICES/PRODUCTS PAID FOR

BY SGA/ COGS:

8

Immediately submit receipts to the SGA Funding Evaluation Receipt Submission Qualtrics, sga.fsu.edu/ receipts. Receipts are considered late if not received within ten (10) days of receiving goods and services.

Vendors will not get paid and your RSO cannot spend additional funds until the receipt has been submitted.

Faster is better!

FOR PRE-APPROVED TRAVEL REIMBURSEMENT: Immediately submit receipts to the SGA Funding Evaluation Receipt Submission Qualtrics, sga.fsu. edu/receipts. Receipts are considered late if not received within ten (10) days of the trip. Failure to submit receipts could forfeit any reimbursement opportunities. Once receipts are submitted, the student being reimbursed must check their email to confirm and sign their ExpenseReport in order to receive a reimbursement from the University.

2019-20 SGA Leader Guide 39

IMPORTANT DOCUMENTS The following SGA & COGS documents are necessary for spending A&S funds and submitting Purchase Requests in Nole Central. They are all linked below and available on the SGA website. Visit sga.fsu.edu/accounting-forms.shtml for more info.

STATEMENT OF UNDERSTANDING FORM

Required signed document indicating review, understanding, and compliance of SGA/COGS Accounting processes. Must be completed and turned into Accounting in order to utilize SGA/ COGS funds as part of the recognition process, and updated when new officers are elected.

SECOND AUTHORIZED SIGNER FORM

All purchases require confirmation by 2 officers who have completed the “SGA Statement of Understanding,” the first is the student completing the purchase request in Nole Central, the second is a student that completes this form for each purchase request. Completed form must uploaded in Nole Central. Advisor signature required for purchases over $1000.

GROUP TRAVEL ROSTER

A list of all students participating in a trip funded by SGA/COGS funds. All students participating must sign the form and provide proper information. Completed form must be uploaded in Nole Central as part of the Purchase Request anytime more than one student is traveling.

TRAVEL INFORMATION FORM

Travel details and Payee information for trips funded by SGA/COGS funds. A separate form should be submitted for each type of travel payment (car reservation, conference registration, each individual student being reimbursed). Completed form must be uploaded in Nole Central as part of the Purchase Request.

CONTRACTUAL SERVICE/ AGREEMENT FORM

All the necessary information to bring a speaker, comedian, performer, DJ, or guest to campus.

Information submitted will help the University generate a contract or utilize the payee’s contract. Completed form must be uploaded in Nole Central as part of the Purchase Request.

EXPENSE REPORT

A signed document for any student receiving a reimbursement for travel. Once receipts are submitted, the University generates a document detailing travel and reimbursement allocations. A copy is emailed to the student traveler by SGA Accounting. It must be SIGNED AND RETURNED via email to SGA Accounting. Once submitted, the University can process the reimbursement.

Failure to return the form will result in reimbursements being delayed or cancelled.

REMEMBER: You should ask vendors for a quote only. Do not reserve services or commit your organization or the university to paying before receiving full approval with the purchase order!

GATHERING ALL OF YOUR DOCUMENTS TO SUBMIT A PURCHASE REQUEST Within Nole Central, each RSO will submit a Purchase Request for any spending you are hoping to do with SGA/COGS Funds.

The Purchase Request form will collect all the necessary information and documents you will need for any event, promotional item, or travel expenses. Prior to logging in to Nole Central, be sure you have all your documents ready to upload:

EVENTS

• • • • •

2nd Signer Form Vendor quotes and list of what you are purchasing Event Flyer with pertinent information Completed Contractual Service Agreement Form with all-inclusive amount if you are paying a person for a service Date and location of event

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PROMOTIONAL ITEMS

• • • •

2nd Signer Form Quotes for Purchases Artwork design with SGA/ COGS logo/statement included Preferred purchase date

TRAVEL

• • • • •

2nd Signer Form Group Travel Roster Conference Schedule Trip/Travel/Flight Itinerary Completed Travel Information Form outlining the type of travel and pertinent student information for travel reimbursement (flights, mileage, airfare)

UNIVERSITY VENDORS AND PURCHASING Companies RSOs often work with for programs, events, and travelling. There are many companies, payees, or vendors, that take Purchase Orders from the University. These vendors have an agreement with the University, and are frequently visited by RSOs, like the Publix on Ocala, T-Formation, or Hungry Howie’s. Existing vendors are the easiest companies to do business with when working with University funds because of this relationship, and often times, RSOs are required to use University vendors for particular items (office supplies from Office Depot, for example). They may also be helpful to RSOs using offcampus funds because they work with the university so often.

RSOs are encouraged to visit the University Shopping Guide (procurement.fsu.edu/how-buy/ shopping-guide) or ask the SGA Accounting Office to check if a company is a vendor in the University system. There are some companies that are not vendors in the system that will NOT accept purchase orders, including: Best Buy, Costco, JoAnn’s Fabrics, Target, Walmart, Party City, Sam’s Club, and Michael’s. Should you need to purchase something from these locations, please contact the SGA Accounting Office for options.

Please note: A&S funds cannot be used for any purchase requests for vendors not in the system. It is up to you to communicate with the possible vendor about what they need to do prior to submitting your request

GROCERY STORE VENDORS

Publix on Ocala

FOOD SERVICE VENDORS

Andrew’s Catering, Chuy’s, Habana Boardwalk, Hungry Howie’s, Gordo’s, Moe’s, MoMo’s, Newk’s, Red Elephant, Sonny’s BBQ, Super Perros, Seminole Dining

OFFICE SUPPLY VENDORS

Office Depot

T-SHIRT VENDORS

Full Press, Clothesline, T-Formation

AWARDS VENDORS

Awards 4U

RENTALS & NOVELTIES VENDORS

A-Z Rentals, Jumping Jacks

PRINTING & COPYING VENDORS

UPS Store on Woodward, Student Publications

MAILING & SHIPPING VENDORS

UPS Store on Woodward

RENTAL CAR VENDORS CHARTER BUS VENDORS

Enterprise/National Rental Car Annett Bus Lines, Astro Travel Tours

T-SHIRT & PROMOTIONAL ITEM VENDORS T-shirts and promotional items are a great way to get the word out about your organization. When ordering printed materials, keep in mind the vendor must have the rights to print licensed logos and/or images. This includes any FSU official logos, seals, and imagery. The vendor may require additional funds associated with printing licensed images. All promotional items paid for with SGA/COGS funds must have the SGA or COGS logo, sga.fsu.edu/logos.shtml. T-shirts must include the SGA logo or the phrase “Paid for by SGA” or “Funded in part by SGA”. Graduate organizations must include the COGS logo or the phrase “Paid for by COGS” or “Funded in part by COGS”. All promotional items purchased with SGA/COGS A&S funds must follow University branding requirements and policies.

TYPICAL T-SHIRT BREAKDOWN Small: 24% Medium: 32% Large: 32% X-Large: 10% XX-XXX-Large: 2%

When purchasing t-shirts and promotional items, be sure to submit the proof of your project from the company along with your purchase request.

Any promotional items funded by SGA/COGS or containing university or SGA imagery must be purchased from a licensed vendor and approved by University Branding. When ordering shirts, be sure that they are accessible to all types of students.

2019-20 SGA Leader Guide 41

TRAVEL REQUEST After completing the above required information within Nole Central, for any type of Travel Request, you will be required to upload a series of documents. Each Purchase Request should have it’s own Second Signer Form and Travel Information Form. If multiple students are getting reimbursed, or you were funded for multiple components of travel (rental car and conference registration, for example), you must submit a different Purchase Request for each component of Travel.

The signed Group Travel Roster, Conference Schedule or Agenda, and Travel Itineraries may be similar. Read below regarding the information that is necessary for all travel forms.

Travel Information Form: This for is available on the SGA Accounting website and required for all travel requests. It includes trip information, including dates and times of travel, travel destination, and conference meeting name and address. There is a breakdown of the form for Individual Student Reimbursement Information, Conference/Meeting Registration Payment Request Information, and Enterprise/National Car Rental Request information. Be as detailed as possible, save the file as “Travel.RSOName.ConferenceName.” and upload in Nole Central.

GROUP TRAVEL ROSTER A group travel roster showing the names and signatures of all students going on the trip must be attached to the travel request if there is more than one student travelling. This information is required for all travel funding. Each student traveler, as well as the organization’s advisor, must complete and sign the Group Travel Roster with their individual information, emergency contact, and type of travel prior to the RSO submitting the travel request in Nole Central. Once all signatures have been obtained, scan and save the file as “GroupTravelRoster.RSOName” and upload in Nole Central.

Conference Schedule or Agenda: To process travel requests, SGA Accounting must share the conference schedule or agenda with the University Travel department. You can usually find this on the Conference website, or in an email detailing when the event begins, ends, and the types of sessions or scheduled offered while there. Save a PDF file or photo of the schedule or agenda and upload it in the Nole Central Purchase Request, saved as “Agenda.RSOName.ConferenceName.”

Travel Itineraries: Travel details and itineraries are required by the University Travel department. This includes:

• • •

Quotes from Enterprise/National regarding rental cars Flight information including Ticket Number, trip details (departure/arrival times, airport, and stops), proof of payment Confirmation of any reimbursable requests (hotel reservations, etc)

When it doubt, upload the materials to the Purchase Request! The more details, the better!

COMPLETING YOUR PURCHASES FOR PAYMENT After a purchase is made and the materials have been received, it is imperative that you submit the receipt or invoice for processing. Without a receipt, vendors will not be paid, and your RSO cannot spend additional funds. To submit your receipts for purchases using SGA/COS funds, upload a picture or scan of the receipt to the “SGA Funding Evaluation Receipt Submission” Qualtrics link. Receipts can be submitted from your smart phone, tablet, or computer at any time.

All receipts for events, activities, items, or travel purchases with SGA/COGS funds must be submitted electronically within 10 days to ensure payments are processed and your RSO can continue spending SGA/ COGS funds. Receipts can be uploaded utilizing the SGA Funding Evaluation Receipt Submission Qualtrics, found online at sga.fsu.edu/receipts

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PLANNING EVENTS ON CAMPUS Event Proposal Process Events that take place on campus should go through the Event Proposal (EP) process. EPs are submitted through your RSO Nole Central page under the events tab, and are required for any large events (over 50 people), events that have food, may need security, etc. When submitting an EP, you will be asked a series of questions that help ensure your RSO is ready to host a successful event!

Did You Know? Your event permit should be submitted at least 10 days before your event

Facilities for Events Most RSO events take place in Student Affairs spaces, which can be reserved by RSO leaders through reservations.dsa.fsu.edu/.

Facilities requests should include room set-ups, any furniture, and/or Audio-Visual (A/V) needs. All spaces for RSO events should be reserved through the process outlined by that department. For some outdoor spaces on campus, RSOs may need to pay to have tables and chairs delivered and provided by FSU Building Services. RSOs must have funds allocated prior to requesting such services. If using SGA/COGS funds, the SGA Accounting staff will submit the request for you after acquiring funds and submitting a Nole Central purchase request at least 15 school days prior to the event. SGA Accounting staff will place the order for tables and chairs with Building Services, facilities.fsu.edu/requests/specialRequest/prices.php, with the proper funding information.

Planning Sustainable Events SGA encourages RSOs to plan events and make purchases with Sustainability in mind. Florida State University Sustainable Campus provides these tips, and check out sustainablecampus.fsu.edu/resources/greenevent-guide for more information:

• • • • •

Buy large containers or food platters and avoid individually-packaged snacks.

Encourage students to bring their own water bottles for drinks and avoid purchasing plastic water bottles or anything Styrofoam!

Always remember to recycle and purchase recyclable and recycled or biodegradable materials when you can!

Avoid putting years or leader names on promotional items so they can be used over time!

Purchase programming supplies you can share with other organizations or use for multiple events.

Hosting Games of Chance Organizations planning events that include any games of chance, such as “Casino Night,” must obtain approval from the EP process and cannot use A&S Fees. If you are hoping to have a raffle or game of chance, download, read, and following the gambling and games of chance provisions outlined in the RSO Handbook, union.fsu.edu/sac/involvement/rsoresources.

Public Performance Rights for Copyrighted Video Records Any RSO publicly showing a movie, DVD, Blu-ray, film, show, or any other copyrighted video recording, must obtain a purchase order for PUBLIC PERFORMANCE RIGHTS fifteen (15) business days prior to showing the copyrighted material. Contact Amie Runk at either (850) 644-4504 or arunk@fsu.edu for more information.

Did You Know? The ASLC co-sponsors events with RSOs. Contact Amie Runk for more details!

Renting Inflatables RSOs planning events which include rental of inflatables need to review the Event Planning Guide. FSU requires the inflatable company to have at least $100,000 of insurance coverage and the company must be approved by FSU Environmental Health and Safety.

Waivers Organizations hosting events that involve any form of risk including, but not limited to, personal injury, weather-related risks, misuse of equipment, or illness or harm from food and/or beverage consumption, are required to have all participants complete a “General Release and Waiver of Liability” form. Waivers should also be completed when organizations travel during any RSO sponsored event. Waivers can be found at union.fsu.edu/sac/eventplanning/forms-for-events.

2019-20 SGA Leader Guide 43

Planning Your Budget Creating a budget plan is a helpful way to ensure you are spending all of your allocated funds and that you have enough to do the things you want.

What is a budget plan?

•

A tool for planning and tracking your organization’s funds

•

A guideline describing your organization’s future goals regarding finances within a set period of time

•

A detailed statement of your organization’s estimated income and expenses

•

A historical record of your organization’s activities during a certain period

Remember to plan ahead when moving money between budget categories. A Senate bill is required to move budget and requires at least two weeks!

•

Rank events and programs in order by their relative importance (i.e. Guest speakers, signature events, heritage month activities, Homecoming, etc.)

•

Collect price quotations on big expenditures like guest speakers, performers, and off campus venues. Remember to delegate responsibilities to e-board members.

•

Outline projected numbers per category in a spreadsheet. Be sure the budget is flexible to anticipate any events that may have been overlooked. Give yourself a cushion

•

Share the budget with your organization executive board and advisors

•

Use this to help you plan your budget presentation for the next fiscal year.

How do we manage a budget?

•

Keep an accurate log of all transactions. Nole Central can help with this, but be sure to log all purchase requests and expenditures on an internal document.

•

Share the balance of each budget category at every e-board meeting

What can a budget plan do?

•

Assess the budget regularly and adjust when necessary

•

Help your organization use funds efficiently and appropriately

•

Meet with your advisor to discuss your budget and Nole Central at least once a month

•

Provide accurate information to adjust, analyze, and evaluate programs and activities

Annual Budget Request Process

•

Keep a historical reference to be used in future planning

•

•

Aide with effectively managing your time and resources

Each October, your organization will be required to submit a budget request for the next fiscal year budget and present that request in front of the Senate Budget Committee.

•

At least the president and treasurer should attend the presentation.

•

To project next year’s spending, you should keep in mind the last 2-3 years. Compile what you spent, what programs/events you held, and what the impact of those programs/events were. This will allow you to accurately advocate for your organization’s needs

How do you develop a budget plan?

•

Begin preparations as soon as your board is set and you know your SGA budget

•

Prepare an outline of your organization’s annual events and other planned activities for the coming year

•

Review your available funds including SGA allocated as well as self-generated funds

Did you know? Students pay $12.86 in activity and service fees (A&S) for every credit hour in which they are enrolled.

44 SGA Leader Guide 2019-20

SGA ADVISORS SGA advising is a little different than what you may have experienced through your involvement in RSOs and Greek organizations due to your responsibility, funding, and function on campus. The Agency advisors work to ensure your success and help make you look good! In doing so, there are some particular job responsibilities of Agency Advisors, including:

•

Ensure agency compliance of Student Body Statutes, the Florida Administrative Code, State of Florida Statutes and Laws and the rules and regulations of Florida State

•

Help agencies interpret and apply rules and regulations to their structure, spending and activities.

• • • •

Meet regularly (weekly or biweekly) with top leadership of agencies

•

Challenge and support agencies to continually live up to their potential and SGA expectations

•

Motivate and encourage leaders to get further involved in the FSU community

•

Inspire, empower, and educate student leaders to accomplish goals

•

Support educational goals, share good work, and celebrate accomplishments

•

Advocate for and promote ‘identity group’ culture throughout the campus

•

Provide resources relevant to the advancement of the organization and student leaders

•

Maintain a high level of accountability with student leaders for decisions made and actions taken on behalf of the agency

•

Serve as positive reference for you (if you ask us in a timely fashion!)

•

Establish and support relationships with faculty and staff across campus.

•

Ensure signature events are successful.

Attend agency General Body Meetings and large programs.

Attend agency Executive Board meetings Utilize student development theory, identity development models, leadership development and organizational development

3 Expectations I Have for My Advisor

We Are Here for You! Your advisors are here to make sure you are successful—academically, personally, and as an agency! Remember that all SGA advising staff and graduate advisors are here to help you! Though we do not all share the same identities, your advisors are here to support you and be your ally in the work you want to accomplish! Stop by their office for a chat, a question, or a snack!

WORKING WITH YOUR ADVISOR • • •

Help us help you by keeping us informed

•

Remember that your advisors are professionals who are not checking communication after hours (in case of emergency, contact Carolyn Harris or Dr. Danielle Morgan Acosta)

Set up a regular meeting time Respond to emails/text/GroupMe in a timely fashion

3 Expectations My Advisor Has for Me

*Remember, it’s not an expectation unless you share it with others!*

2019-20 SGA Leader Guide 45

U Marketing

HOW TO PRINT WITH STUDENT PUBS

STUDENT PUBLICATIONS Student Publications is a team of part-time student designers and photographers who are enrolled full time at FSU. They provide free color printing, graphic design, and photography services for all requesting recognized student organizations and branches of SGA. They can provide the following services, including, but not limited to:

• • • • •

Business Cards Fliers Handbills Posters & Banners T-Shirt Designs

• • • • •

Logos Buttons Invitations Programs/Booklets Event Photography

Student Publications can provide these services, so long as the organization’s event/project meets these requirements:

• • • •

Does not promote fundraising Does not promote events held at private residences Does not require a fee or donation to participate in or attend an event Has the SGA and appropriate RSO logos (printing/ design only)

AGENCY WEBSITES Student Government Association houses the websites for all agencies. These pages contain current information of your e-board, events, and how to get involved. Need to make any updates or changes? Feel free to contact the web designer, Ben Young at byoung@fsu.edu.

QUALTRICS FORMS Qualtrics are online surveys that can send results straight to your email. Useful applications include RSVPing for an event or filling out a questionnaire. For more information about this service, contact Ben Young at byoung@fsu.edu.

46 SGA Leader Guide 2019-20

•

Come to Student Publications in person (please note we do not take email print requests) to make your request, discuss finishing options, and transmit your file. USB, email to fsustudentpublications@gmail.com, or Google Drive works best!

•

For most print jobs, we will print it for you then and have it ready for you shortly. If it is a large print job or we’re backed up, we will offer to email you once the job is complete instead of making you wait.

•

If your file doesn’t have logos on it or they’re too small, you may be asked to modify your design.

PRINT WHAT YOU NEED Planning ahead to determine how much you need to print is the environmentally and financially responsible thing to do—printing is a lot of ink, trees, and energy!

Remember that your organization will be responsible for distributing and cutting your prints as well, so print what you need. Student Publications can always print more at a later date. Below are amounts needed for on campus distribution.

Residence Halls/Housing ..................................198 Fliers DSA Marketing ....................................................... 10 Fliers Tabling Regular Events ................................ 50 Handbills Tabling Larger Events ......................... 100-150 Handbills Tabling Involvement Fairs .............. 200 - 300 Handbills

Did You Know? It costs about $15 to post just one flier in the residence halls. (Housing requires 198 fliers.)

DESIGN PROCESS 1

Finalize Event Date, Time, and Location

2

Submit design request at least 2 weeks in advance at: sga.fsu.edu/student-pub.shtml 10 business day turnaround. Don’t forget to accommodate for any semester breaks/university closures when determining when to make your request! If you are requesting a publication, turnaround time is at least 5 weeks.

3

First Draft and Revisions Revision requests are turned over after 24 hours at earliest. Maximum two (2) content revisions for a total of three proofs (3). If you need more, repeat step 2.

4

Final Draft Approved

5

Request to Print and Pick Up (Tell us Quantities and Sizes) Same day or overnight printing. Please note that agencies are responsible for cutting prints, so be sure to factor finishing time in.

6

Uploaded to SGA Website

Uploaded to SGA Social Media Accounts

Uploaded to University Calendar, once EP is approved.

PHOTOGRAPHY PROCESS 1

Finalize Event Date, Time, and Location

2

Submit photography request at least 7 days before event at: sga.fsu.edu/student-pub.shtml Your agency must obtain publishing consent from all participating parties in order for events to be photographed

3

Student Publications checks Photographer Availability If students can or cannot attend, they will notify you via email in advance. There are no guarantees.

4

Photographer(s) attend event and edit photos taken 5 business day turnaround for edited photos

5

Uploaded to SGA Social Media Accounts

Uploaded to Google Drive for client download.

Images will remain available for download for two weeks before they’re removed for storage purposes.

2019-20 SGA Leader Guide 47

GUIDELINES FOR

DESIGNING IT YOURSELF These guidelines are to help you abide by University Communications and SGA standards when designing promotional graphics yourself. If you are submitting a file for Student Publications to print, they cannot edit, modify, or change any graphics in the file. Be sure that your design meets these requirements before asking them to print it. Any reprints you make from a design you created will count towards your print allotment.

COPYRIGHTED ARTWORK Although students are encouraged to create their own artwork, sometimes jobs will call for an exact photo or illustration to be used. If an image is going to be used, make sure you at least alter 30% of the image. This can include changing the colors, adding effects, or cropping the image so that the work is considered derivative. Although the “30% rule” is used by the graphic design industry, it is by no means bound by law, and, if you are asked by the original artist to remove the image, you must find an alternative. The best rule of thumb to follow is that if you see an image with a watermark or signature, or a known artists’ livelihood is dependent on this artwork, it is best avoided.

Logos used by companies should be avoided unless you have expressed permission to use them.

That said, it is best to go with images and graphics used by stock companies or images that already have derivative works (for instance, screenshots of a movie would be used for DVD covers, movie posters, Facebook banners, animated GIFs, etc.)

SGA LOGO The SGA logo must always be included in the design. Please pick a design from the following webpage: sga.fsu.edu/logos.shtml The SGA Logo should be at the top most layer, and not have any filters, blend modes, or effects applied to it other than a Drop Shadow, Outer Glow, or Stroke (whereas the Align Stroke Outside is applied). The SGA logo must take up at least 1/32 of the image.

NATIVE AMERICAN AND FSU IMAGERY The Seminole pattern, Chief Osceola’s death mask, feathers, and war paint are all trademarks of Seminoles Athletics. Refrain from using and printing these images. The Vires, Artes, and Mores torches are registered trademarks of Florida State University, and should also not be used. Finally, the Glades typeface (the iconic one used by Seminoles Athletics) is not to be used, as it is owned by Nike.

FILE FORMATS Student Publications can use a variety of different formats, but typically they are PDF, JPEG, or PNG. The general rule is the larger your image, the clearer it will print. All Student Publications graphics are printed at 8.5’’ x 11’’ in 300 dpi. Please make sure you export your files accordingly in order to have them printed properly. Handbills and posters should also be submitted in the same dimension, as Student Publications staff scales them accordingly.

48 SGA Leader Guide 2019-20

SOCIAL MEDIA

STRATEGY

• Conceptualize: Branding identity is crucial. Know

20%

your audience, cater to their interests, and form the impression that you would like to give the community.

• Diversify: Don’t treat every social media outlet the

same way. Tailor your message and approach according to the different platforms and their users.

• Strategize: Write a social media playbook by planning the content and scheduling the timing of your social media posts in advance.

SELF-PROMOTIONAL • • •

Plan, write, and publish posts Create original graphics Start conversations and inform

• Interact: Be sure to comment on, like, and share posts

80%

that your audience would find interesting. Take the step further and interact with the posts of your followers to make a more engaged community.

• Engage: Learn how to engage your audience by asking

questions and developing campaigns focused on creating value for your followers. Engagement is not counted as likes and follows but as comments and shares.

• Analyze: Reflect on the performance of each project.

What worked and what didn’t? Consider using qualtrics to create involvement surveys for in-depth feedback. Be sure to keep track of these changes.

SHARING & RESPONDING • • • • • •

Post text, photos, videos, news, and information Respond to conversations Offer tips and suggestions Monitor related tags and keywords Outreach to other related organizations SHARE CONTENT!

Elizabeth Arens for Sprout Social, Best times to post on social media for 2019

BEST TIMES TO POST •

The best times to post to Facebook are Wednesday at 11 AM and 1 PM.

•

Best times to post on Instagram: Wednesday at 11 AM and Friday at 10–11 AM.

•

The best times to post on Twitter are Wednesday at 9 AM. and Friday at 9 AM.

•

Wednesday is the best day to post on Facebook.

•

Wednesday is the overall best day to post to Instagram

•

•

The safest times to post are weekdays from 9 AM–3 PM.

•

•

•

Sunday has the least amount of engagement for Facebook during the week.

Most consistent engagement: Tuesday through Friday, 10 AM–3 PM.

Tuesday and Wednesday are the best days to post on Twitter.

•

Worst day: Sunday receives the least amount of engagement on Instagram

The safest times to post are Monday through Friday from 8 AM–4 PM.

•

Saturday gets the least engagement.

•

Lowest engagement: Occurs during late night and early morning from 11 PM–3 AM.

•

Times to avoid that get the lowest engagement are every day from 10 PM–4 AM.

•

Early mornings and evenings, before 7 AM and after 5 PM, have the least amount of engagement per day.

2019-20 SGA Leader Guide 49

Resources PROGRAMMING

Throughout the year there will be lots of people on campus that help you and your organization be successful. These are some of the most common folks contacted for planning events, booking space, looking for co-sponsorship opportunities, or registering for Sound Hour and Market Wednesday! Your Advisor can always help connect you to others across campus too.

Everyone is ready to support you!

Important Resources Nole Central

nolecentral.dsa.fsu.edu Nole Central is the online system where RSOs keep their organizational rosters, financial information, and is a great resource for students to find you. This is also the system used to update recognition each year, submit purchase requests, and complete Event Proposals. You can even contact members! For questions or help, contact:

The Globe

Reservations for the upcoming semester open one month before the start of the semester. Visit reservations.dsa.fsu.edu to make your reservation. For more information contact: Jesse O’Reilly Scheduling Coordinator jloreilly@fsu.edu 850-645-9779

Academic

Carolyn J. Harris Assistant Director, Student Governance & Advocacy cjharris@fsu.edu (850) 644-4850

To reserve space in academic buildings visit the Virtual EMS website. reservations.dsa.fsu.edu

Event Proposals

Outdoor Campus Spaces

nolecentral.dsa.fsu.edu Every event on campus needs an Event Proposal submitted through Nole Central at least two weeks prior to the event For issues or questions, contact:

Other space for programming includes Langford Green and Landis Green, but have special rules.

Talk with your advisor for more information.

Campus Event Services GuestServices@admin.fsu.edu 850-644-6083

Campus Recreation (The Rez, IM Fields)

Reserving Space Campus Event Services (Union Ballrooms, SSB, ASLC)

Reservations for the upcoming semester open the first week of April and November. Visit reservations.dsa.fsu.edu/ to make your reservation. For more information, contact: GuestServices@admin.fsu.edu 850-644-6083

50 SGA Leader Guide 2019-20

campusrec.fsu.edu For information about reserving the IM Fields, contact: Chris Toliver Program Coordinator, Facilities 850-645-0922 ctoliver@fsu.edu For information about reserving facilities or services at the FSU Rez, contact: Jen McKee Associate Director, FSU Reservation jmckee@admin.fsu.edu (850) 645-0283

Co-Sponsorship Opportunities Union Productions

up.union.fsu.edu To partner with Union Productions to bring performers, lecturers, or comedians, contact: upcosponsor@admin.fsu.edu

Campus Recreation - Fitness Classes

campusrec.fsu.edu To host an event with certified fitness instructors contact: Lynn Grasso Assistant Director, Fitness Programs lgrasso@fsu.edu (850) 644-0546

Student Life Cinema

movies.fsu.edu To discuss co-sponsorships involving movie screening or gaming at the Cyber Cafe, please contact: Amie Runk Program Manager, Askew Student Life Center arunk@admin.fsu.edu (850) 644-4504 Katie Svedman Co-sponsorship Chair ou-slc-cospon@fsu.edu

Center for Leadership & Social Change thecenter.fsu.edu

• • •

Community service Identity programming ServScript

Center for Health Advocacy & Wellness chaw.fsu.edu

• •

Sexual health Power-based personal violence, including Green Dot

Talk with your advisor to discuss who may be best to contact for your programming idea.

University Counseling Center

counseling.fsu.edu Provides mental health services. Refer to the Outreach & Presentation page and request a presentation: counseling.fsu.edu/outreach-presentations (850) 645-4868

Sustainable Campus

sustainablecampus.fsu.edu Environmentally friendly programming. For questions or help, contact: Cyndel Brunell Program Coordinator, Campus Sustainability sustainablecampus@fsu.edu

2019-20 SGA Leader Guide 51

RESOURCES ACADEMIC RESOURCES

HEALTH AND WELLNESS

CAMPUS TUTORING COOPERATIVE

STUDENT DISABILITY RESOURCE CENTER

Information about all tutoring services offered on campus, with many offered to particular academic areas and engagement areas on campus.

Collaborates with students to create an accessible and inclusive environment by identifying, minimizing, and where possible, eliminating barriers to equal access while encouraging equal participation for students with disabilities.

ace.fsu.edu/tutoring/campus-tutoringcooperative THE ACADEMIC CENTER FOR EXCELLENCE (ACE) LEARNING STUDIO Drop-in and appointment based peer tutoring in all undergraduate majors.

Sunday-Friday 8:00am-10:00pm Ground Floor, William Johnston Building (WJB) LEARNING DISTRICT (LIBRARIES) Drop-in peer tutoring Sunday-Wednesday Strozier Library and Dirac Library Chemistry, Physics, Biology, Economics, Math, Accounting, conducting research, and using technology. lib.fsu.edu/tutoring/about THE CENTER FOR ACADEMIC RETENTION AND ENHANCEMENT (C.A.R.E.) One-on-one, group, email, and telephone tutoring in Math and Science.

Sunday, 5:00-10:00pm; Monday-Thursday, 8:00am-10:00pm; Friday, 8:00am-5:00pm.

Thagard Building. care.fsu.edu/college-programs/caretutoring-computer-lab ADVISING FIRST William Johnston Building (WJB), all majors. Academic Advising services by major: undergrad1.its.fsu.edu/advising_first/advisors-display.php Resources for exploratory students, current, and prospective transfer students: advisingfirst.fsu.edu/exploratory College Life Coaches for holistic student success: advisingfirst.fsu.edu/college-life-coaching

52 SGA Leader Guide 2019-20

Phone (VOICE) (850) 644-9566 Phone (TDD for the D/deaf) (850) 644-8504 8:00am - 5:00pm 108 Student Services Building dos.fsu.edu/sdrc UNIVERSITY COUNSELING CENTER By-appointment for one-on-one, couple, and group counseling. Walk-in services for urgent situations.

Monday-Friday 8:00am - 4:00pm Second Floor, Askew Student Life Center (ASLC) After-hours and weekends hotline: (850) 644-TALK (8255) Free to all students counseling.fsu.edu PSYCHOLOGY CLINIC Individual therapy, child services, parenting skills, assessment services. Intake $25 per individual. Fees per session are on a sliding scale based on household income from $20-$60 per hour. Assessments range in price.

Insurance is not accepted at the Psychology Clinic.

By-appointment only.

Monday-Thursday, 8:00am-8:00pm.

Friday, 8:00am-4:00pm.

Psychology Building psy.fsu.edu/php/about/communityservice/psychologyclinic/ psychologyclinic.php HEALTH AND WELLNESS CENTER The medical professionals at University Health Services are passionate about student health and committed to helping students perform at their best. The medical professionals include clinicians who are certified in areas of medicine such as family practice, gynecology and psychiatry.

Appointments: (850) 644-4567 Information: (850) 644-6230 uhs.fsu.edu

FOR SUCCESS STUDENT RESILIENCE PROJECT

VICTIM ADVOCATE PROGRAM (VAP)

The Student Resilience Project is a web-based, researchinformed toolkit developed to encourage students’ wellness by helping them learn to manage stress in healthy ways and increase their sense of belonging. The website features videos, skill-building activities, resources and information, including podcasts by campus experts.

Emotional support, instructor notification, referrals, crisis intervention and assistance in student conduct, legal and medical matters.

strong.fsu.edu/ CENTER FOR HEALTH ADVOCACY & WELLNESS (CHAW) Nutrition services, HIV Testing, Smart Choices (alcohol/drug reduction), tobacco cessation, sexual health, sexual violence prevention, healthy relationships, peer health educators. Fee vary for services. Presentations and consultations are free to all students and student organizations.

Monday-Friday 8:00am-5:00pm Fourth Floor, Health & Wellness Center chaw.fsu.edu/ CAMPUS RECREATION LEACH CENTER AND FITNESS & MOVEMENT CLINIC Cardio & strength training areas, sport courts, indoor track, aquatic center, group fitness, personal training in large and smaller facilities.

FSU Reservation 73-acre lakefront property with canoeing, kayaking, picnicking, swimming, sand volleyball, disc golf, etc. Hours vary per location and activity. Most services and activities free to all students. campusrec.fsu.edu/

CRISIS MANAGEMENT DEAN OF STUDENTS, CASE MANAGEMENT SERVICES

24/7 Support Line: (850) 644-7161 Suite 4100, University Center A Free for all students, faculty, and staff dos.fsu.edu/vap FSU FOOD FOR THOUGHT PANTRY Food is available to all current FSU students and are allowed to take one bag of food at a time, but may visit the pantry as often as necessary.

(850)-644-2428 8:00am – 5:00pm University Center A NOLES C.A.R.E. A suicide prevention program which supports the goal of providing suicide prevention training, education, and resources to the campus community. Schedule a training by emailing: Jaymee Spannring, Suicide Prevention Coordinator jspannring@fsu.edu nolescare.fsu.edu/

COMMUNITY RESOURCES REFUGE HOUSE Confidential, 24-hour hotline, information and referral, crisis, intervention, advocacy and accompaniment: medical and legal support groups, medical referrals and followup, victim/survivor follow-up, shelter, and emergency financial assistance.

Emotional support, counseling, advocacy, identifying immediate needs, making appropriate referrals to campus and community resources.

850-681-2111 refugehouse.com

(850)-644-2428 Monday-Friday University Center A, Suite 4100 8:00am-5:00pm Free to all students dos.fsu.edu/cms/

211 BIG BEND Confidential, 24-hour crisis helpline and referral services for the Tallahassee community.

Phone: 211 211bigbend.net

2019-20 SGA Leader Guide 53

GET CONNECTED EXECUTIVE BRANCH

fsusga

Student Body President

FSUsgapresident@admin.fsu.edu

Student Body Vice President

fsusgavicepresident@admin.fsu.edu

Student Body Treasurer

sgatreas@admin.fsu.edu

ASIAN AMERICAN STUDENT UNION

fsuaasu

fsuaasu@gmail.com

Director

fsuaasu.director@gmail.com

Assistant Director

fsuaasu.assistantdirector@gmail.com

Treasurer

fsuaasu.treasurer@gmail.com

Secretary

fsuaasu@gmail.com

Programming Coordinator

fsuaasu.programming@gmail.com

Public Relations

fsuaasu.pr@gmail.com

Education Cooridnator

fsuaasu.education@gmail.com

Outreach Coordinator

fsuaasu.outreach@gmail.com

Historian

BLACK STUDENT UNION

fsu_bsu

fsubsu

fsublackstudentunion@gmail.com

President

fsublackstudentunion@gmail.com

Vice President

fsublackstudentunion@gmail.com

Secretary

fsublackstudentunion@gmail.com

Treasurer

fsublackstudentunion@gmail.com

COBOL Directors

bsucobol@gmail.com

COBOL Directors

bsucobol@gmail.com

COBOL Directors

bsucobol@gmail.com

Community Service

fsubsucommserv@gmail.com

Community Service

fsubsucommserv@gmail.com

Finance

fsubsufinance@gmail.com

Finance

fsubsufinance@gmail.com

Political Education

fsubsupoliticaleducation2019@gmail.com

Political Education

fsubsupoliticaleducation2019@gmail.com

Health & Athletics

bsuathletics1112@gmail.com

Health & Athletics

bsuathletics1112@gmail.com

Alumni Affairs

fsubsuhomecoming@gmail.com

Alumni Affairs

fsubsuhomecoming@gmail.com

Media Relations

fsubsupr@gmail.com

Media Relations

bsuincite@gmail.com

Public Relations

fsubsu.publicrelations@gmail.com

Public Relations

fsubsu.publicrelations@gmail.com

Master Coordinators

fsubsumastercoordinators@gmail.com

Master Coordinators

fsubsumastercoordinators@gmail.com

Membership

bsumembership@gmail.com

Membership

bsumembership@gmail.com

Professional Development

bsulead@gmail.com

Professional Development

bsulead@gmail.com

Professional Development

bsulead@gmail.com

Socials & Events

fsubsu.socialsevents@gmail.com

54 SGA Leader Guide 2019-20

Socials & Events

fsubsu.socialsevents@gmail.com

BSU Ambassadors

fsubsuambassadors@gmail.com

BSU Ambassadors

fsubsuambassadors@gmail.com

BSU Ambassadors

fsubsuambassadors@gmail.com

Street Team Street Team

HISPANIC LATINO STUDENT UNION

hlsu_fsu

fsu_hlsu

fsuhlsu

Director

hlsu.director@gmail.com

Assistant Director

hlsu.assistantdirector@gmail.com

Treasurer

hlsu.treasurer1@gmail.com

Secretary

hlsu.secretary@gmail.com

Outreach Coordinator

hlsu.outreach@gmail.com

Community Relations

hlsu.publicrelations1@gmail.com

Public Relations Programming Coordinator Programming Coordinator Programming Coordinator Programming Coordinator Programming Coordinator pridefsu

PRIDE STUDENT UNION Director

fsupride psu.director@gmail.com

Assistant Director Center Director

psu.centerdirector@gmail.com

Treasurer

fsu.psu.treasurer@gmail.com

Political Action Coordinator

psufsu.pac@gmail.com

External Affairs Coordinator

psu.externalaffairs@gmail.com

Secretary

secretary.psu@gmail.com

Public Relations Coordinator

fsuprideprcoordinator@gmail.com

Programming Coordinator

fsuprideprcoordinator@gmail.com

Membership Coordinator Membership Coordinator

WOMEN STUDENT UNION

membership.psu@gmail.com wsu_fsu

FSUWomenStudentUnion

Director

fsuwsudirector@gmail.com

Assistant Director

fsu.wsu.adirector@gmail.com

Director of Finance

fsu.wsu.finance@gmail.com

Political Education Coordinator

fsu.wsu.political@gmail.com

External Affairs Coordinator

fsu.wsu.external@gmail.com

Public Relations Coordinator

fsu.wsu.pr@gmail.com

Membership Coordinator

fsu.wsu.membership@gmail.com

Director of Administration

fsu.wsu.secretary@gmail.com

WHM Coordinator WHM Coordinator

fsu.wsu.whm@gmail.com

OWL Director

fsu.wsu.owl@gmail.com

Professional Development Coordinator Historian

VETERANS STUDENT UNION

fsu.wsu.historian@gmail.com fsuvsu

Director Assistant Director Chief Financial Officer External Coordinator Internal Coordinator

2019-20 SGA Leader Guide 55

SG&A STAFF

Danielle Morgan Acosta, Ph. D. Director dmacosta@fsu.edu (850) 644-1811 • SGA Policies • Executive Branch • Freedom of expression & demonstrations • Leadership

• • • •

Ebony Guidry Student Program Coordinator eguidry@fsu.edu (850) 644-0939 • • • •

Black Student Union Asian American Student Union Bureau & Affiliate Outreach Assessment

• • • •

• Student Publications

56 SGA Leader Guide 2019-20

• • • • •

Pride Student Union Women Student Union Allies & Safe Zones Accessibility

• • • •

Web Development Logo & T-shirt Design ITS Liaison Inventory

SGA Accounting Policies Purchase & Travel Requests Financial Certification PAC & RTAC COGS grants

Jacalyn Butts Student Program Coordinator jbutts@fsu.edu (850) 644-0939 • • • •

Ben Young Web Designer byoung@fsu.edu (850) 644-0089

(850) 645-0160

• Marketing & Social Media

Nole Central Class Councils Elections Agency Curriculum & Employment

Grace Wilson Student Program Coordinator clwilson4@fsu.edu (850) 644-0908

Media Specialist

• Print & Digital Design

Laurel McKinney Business Manager lmckinney@fsu.edu (850) 644-1814

Assistant Director (850) 644-4850

COGS Transfer Leadership Institute Freshman Leadership Institute Assessment

Da’Shaun Scott Student Program Coordinator dlscott@fsu.edu (850) 644-0072 • • • • •

Natalia Rivera-Hernandez Office Administrator nriverahernandez@fsu.edu@fsu.edu (850) 644-0078 • • • •

Nole Central Student Accounts Purchase & Travel Requests Purchase Orders & Receipts Travel grants

Payroll Appointments Key & Swipe Access SGA Applications Inauguration

Eduardo Caraballo Vega Accounting Representative ecaraballovega@fsu.edu (850) 644-6950

Rosalind Sapp Accounting Representative rsapp@fsu.edu (850) 644-7166 • • • •

Hispanic/Latino Student Union Veterans Student Union Diversity & Inclusion Institute Scholarships Management Work Study Managaement

• • • •

Nole Central Student Accounts Purchase & Travel Requests Purchase Orders & Receipts Travel grants

The Department of Student Governance & Advocacy cultivates environments of student engagement, inclusion, and experiential learning.

We create and support tailored opportunities for students’ personal and professional growth, where they practice leadership, use voice, manage funds and resources, and are actively engaged members of their community.

Christina Archipolo Graduate Student Co-advisor carchipolo@fsu.edu • Freshman Leadership Institute

Danny Dominguez Graduate Student Co-advisor djdominguez@fsu.edu • Hispanic Latino Student Union

London Judge Graduate Student Co-advisor ljudge@fsu.edu • Transfer Leadership Institute

Jada Toledo Graduate Student Co-advisor jtoledo@fsu.edu • Women Student Union

Frankie DiFranco Graduate Student Co-advisor fdifranco@fsu.edu • Allies & Safe Zones

Satcha Sanon Graduate Student Co-advisor ssanon@fsu.edu • Black Student Union

Jennifer Lee Graduate Student Co-advisor jylee@fsu.edu • Asian American Student Union

•

We believe that SG&A offers students hands-on, experiential, outside of the classroom learning.

•

We believe that advising the students of SG&A is a situational process of challenge and support.

•

We believe that diversity of thoughts, ideas, and identities bring a richer, more educational dialogue to leadership and the campus community as a whole.

•

We believe that all students have the potential to serve, lead, advocate on behalf of their peers, create change, and be positive financial stewards of their funds.

•

We believe that students learn through engaging in the leadership process, and that the limitless opportunities within SG&A is a venue to practice that leadership and hone their skills.

2019-20 SGA Leader Guide 57

ALLIES & SAFE ZONES Allies & Safe Zones is an ally development program to promote acceptance and support of Lesbian, Gay, Bisexual, Transgender, Queer, Questioning, Intersex, Asexual, Pansexual, and TwoSpirit-identifying (LGBTQ+) people. Allies & Safe Zones is coordinated through the offices of the Student Governance & Advocacy at Florida State University and is offered regularly to the campus community. The program is open to all, regardless of orientation, identity, or expression.

100 Level • • • •

Tuesday, January 14, 2020; 2:00-5:00pm Wednesday, February 19, 2020; 9:00am-12:00pm Thursday, March 19, 2020; 1:00-4:00pm Friday, April 10, 2020; 2:00-5:00pm

200 Level

• 201: Trans Ally Thursday, January 23, 2020; 10:00am-12:00pm Thursday, March 26, 2020; 10:00am-12:00pm A two-hour training that will engage participants in understanding trans identities, gender variance, socialized gender expectations, intersex identities, and becoming allies to people with trans and other gender variant identities.

• 204: Intersecting Identities Wednesday, February 12, 2020; 10:00am-12:00pm A two-hour workshop that will engage in better understanding the complex, at times conflicting, identities that intersect with an LGBTQ+ identity. Participants will discuss and reflect upon experiences and misconceptions of intersections between LGBTQ+ identities with other salient identities, including race, religion, geographic, and global.

• 205: Coming Out, Family Dynamics, and Other Support Systems Wednesday, April 22, 2020; 10:00am-12:00pm Participants engage in learning about the ongoing process of coming out for LGBTQ+ individuals, the challenges/ barriers associated with this process, and the benefits/ lived experiences of being out. Also, participants engage in understanding how family dynamics play into a person’s lifelong coming out process, with a range of support levels.

Join us to learn how to support someone who is coming out on campus and gather an understanding regarding how to navigate aspects of this journey.

2,050+ PARTICIPANTS*

170 20 SESSIONS

ACTIVE FACILITATORS

96%

+ 113 SCHEDULED

57 REQUESTED

REPRESENTING 11 DEPARTMENTS *SINCE 2013

of participants agreed or strongly agreed that they obtained resources for further support and connection for LGBTQ+ students and community members.

“I liked how it was very open, positive, and understanding of people’s different levels of LGBTQ+ exposure.”

“I liked the discussion-based learning. It was nice to learn from each other’s experiences opposed to a lecture style workshop.”

301 Level

Interested in Professional Development and being part of the facilitator team? Ask us about Allies & Safe Zones 301: Train the Facilitator.

Dates/Times don’t work for you?

Contact Allies & Safe Zones at safezone@admin.fsu.edu to schedule a 101 workshop for your department or organization.

Visit safezone.fsu.edu to register and for more information FSUAlliesSafeZones

58 SGA Leader Guide 2019-20

@AlliesSafeZones

2019-20 SGA Leader Guide 59

Hazing Education Initiative We believe no student should be harmed, demeaned, and/or put at any safety risk while joining, during membership or after membership of any student organization, club, group, or university entity.

What is hazing?

Hazing is defined as any group or individual action or activity that endangers the mental or physical health or safety or which may demean, disgrace, or degrade any person, regardless of location, intent, or consent of participant(s). Although hazing is generally related to a person’s initiation or admission into, or affiliation with, any group or organization, it is not necessary that a person’s initiation or continued membership is contingent upon participation in the activity, or that the activity was sanctioned or approved by the organization, for a charge of hazing to be upheld. The actions of active, associate, new and/ or prospective members, former members, or alumni of a student organization or student group may be considered hazing.

- FSU Student Conduct Code

@UpholdFSU #FSUHazingPrevention

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For more information about hazing visit hazing.fsu.edu.

To Report Hazing visit report.fsu.edu.

REPORT.FSU.EDU FLORIDA STATE UNIVERSITY

Florida State University’s report.fsu.edu is an easily accessible community information-sharing site where members of the campus community can report misconduct, concerning behaviors, discrimination, and many other situations to inform FSU’s administration. Each link asks for an incident occurrence and various other pieces of information that help administration investigate issues on campus. Reporting potentially harmful situations is everyone’s responsibility to keep our campus safe.

2019-20 SGA Leader Guide 61

NOTES 62 SGA Leader Guide 2019-20

NOTES 2019-20 SGA Leader Guide 63

This guidebook was developed, designed, and printed on-site by Florida State University Department of Student Governance & Advocacy staff and Student Publications, an affiliated project of the Student Government Association.

Designed by: Sarah Notley

64 SGA Leader Guide 2019-20