Programming Checklist

Planning events can be some of the most fun ways to be involved with your SGA organization, and help you live out your purpose through bringing people together, education, and building community with them and providing opportunities to do something new. This is a checklist to ensure you cover all your bases from start to fi nish of an event. Planning  Brainstorm program ideas  Consider what you want people to do or learn at the event!  Make sure the date and time doesn’t confl ict with major campus or other agency events by checking the Student Governance and Advocacy calendar.  Secure funding and/or permission (Senate approval is required for contractual services over $3000)  Create a day-of schedule for your event and add any off - campus events.  Complete an Event Permit for your event through Nole Central

Finances  Secure all quotes/contracts/agreements  Share purchase needs and details with organization treasurer  Treasurer submits all necessary Purchase Requests in Nole Central  Purchase items  Turn in your receipts to SGA Accounting ASAP!

Event Name: Date/Time: Location Total Budget: Space Setup Needs:

NOTES

Space  Reserve space (reservations.dsa.fsu.edu)  Update setup information including tables, chairs and AV needs with Campus Event Services  Confi rm setup needs 3-5 days prior to event

Promotion  Submit a Student Publications design request 4-6 weeks before the event (except for fundraising programs)  Distribute fl yers in the residence halls and around campus, pass out handbills at Market Wednesday, and share on social media  Thank attendees on social media and share pics showing all the fun that happened

Program  Confi rm with caterers or companies delivering items, their date and arrival time  Collect all event supplies including schedules, printouts, decorations, etc.  Arrive early to setup and make sure the room is setup the way you want, and other technology works  Practice what is going to happen to make sure it runs smoothly  Assign tasks to E-board and remind them of their duties, one week out  Provide E-board with an overview of the event details during the e-board before the event  Clean the space and reset furniture if you moved it

Wrap Up  Send thank-you letters to presenter/entertainer, volunteers and other people who have been helpful.  Evaluate: information discussion with organization members, share feedback about program and write up a formal evaluation