Procurement & Stores Newsletter - Winter 2022

Welcome to the Procurement and Stores Newsletter SHPS Oracle Training Teams Group: is growing fast with over 300 members!! - if you wish to join then please email m.watkin@nhs.net. The group is setup to provide information/news/guidelines and videos which helps provide advice covering Oracle/NHS Supply Chain following feedback from requistioners who wished for a more fast and direct two-way communication

Winter 2022

Winner of the HCSA Procurement Team of The Year.

Shropshire Healthcare Procurement Service have won a high-profile national award, The Health Care Supply Association Procurement Team of the year’ This was held on 23/11/2022 at HCSA Winter Conference.

Oracle upgrade: The upgrade from 12.1 to 12.2 is now complete: this was a joint venture by Procurement/Finance and the Oracle systems team – A huge thank you to all that took part and for the patience and understanding by all Oracle users during the transition.

Oracle training videos: We now have a few training videos to help you get used to the new look Oracle, these are now available from the “Oracle Training Teams Group” via the “Files” > “Oracle 12.2 - Videos” more will be added soon…..

Category e-Catalogues for NHS Supply Chain Products: As a trial we have produced a few category e-Catalogues that might be useful when trying to find the correct products, these are available from the “Oracle Training Teams Group” via the “Files” > “Oracle e-Catalogues” more will be added soon.

Procurement Training : Training for managers/supervisors on procurement processes and procedures via the Trust training library will be available shortly, this will provide all staff with an understanding of procurement do’s and don'ts, Trusts SFI’s, waivers and national legislation.

Sustainability and Reduction in waste: Procurement are working with key stakeholders to review how we can be more sustainable and reduce waste, mileage and carbon emissions.

Some examples are the increase in the use of recycled paper, reuse of walking aids, removal of plastic cups, reusable tourniquets, reduction in chemical cleaning products, tracking ethically sourced products and reusable gowns. Please contact the procurement department to discuss any ideas you may have in your areas.

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L egal Update: As a result of leaving the EU, the UK has both the responsibility and the opportunity to overhaul the current public procurement regulations (PCR2015) which govern all procurement carried out. There are currently over 350 different procurement regulations spread over a number of different regimes for different types of procurement and the new Procurement Bill will consolidate these regime's into one single regime which will be quicker, simplified and better meet the needs of the UK. It will essentially be based on value for money, competition, and objective criteria in decision -making. Hill Dickinson have provided training on updates and further Procurement training will be provided in the next 6-12 months to ensure Trust compliance.

Welcome to the Procurement and Stores Newsletter

Winter 2022

Savings Plans: The team are continuing the work on this years savings plans to achieve the ICS Trusts set targets. We are also working on the 2023/24 plan in line with our Divisions.

Procurement Leads will be in Contact with divisional and operational leads to review expenditure, product standardisation and rationalisation to help build the plan for next year.

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Divisional Spend Reports: Throughout the past 12 months new reports have been created to specifically target Non– Pay Spend for divisions, within each trust. This insight has given new transparency on spend, allowing the Procurement Leads to identify and drive new savings opportunities. This has allowed SHPS and the Finance Dept. to begin calculating each Trusts ‘s CIP savings target for 2023/24.

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Supplier Relationship Manager (SRM): SHPS have introduced a new contract and supplier relationship management programme across the Shropshire, Telford, and Wrekin Integrated Care System (STW ICS). The contract and SRM programme and proposed strategy will set a strong foundation and consistent approach to supplier and contract management across the ICS and will be aimed at consistently managing and developing our suppliers and contracts to ensure all contracts deliver best value to the Trust Going forward all SHPS contracts across the ICS (SATH, RJAH and SCHT) will be given a risk classification level which will determine how each contract will be managed. A brand new Contract Risk Classification Tool has been developed specifically for this which has been designed around a series of questions and parameters that buyers will complete for all contracts in order to determine the level of risk presented against each contract and therefore dictate the level of contract and SRM management that should be applied in terms of Gold, Silver or Bronze level.

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This SRM program will provide a professional and structured framework that focuses and builds on:

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Development of leaner and more efficient processes

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Regular engagement meetings between all key stakeholders

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360-degree performance evaluations which provide a safe environment where constructive feedback can be gathered from both parties

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Contract reviews to ensure the contractual terms and KPI’s are fit for purpose and promote value and innovation.

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Introduction of a governance hierarchy and tools for monitoring performance.

Update on Staff: We will be sad to see one of our staff Kelly Bevington leave on the 16th of December and we wish her well in her new role. We will also be welcoming a new post into the team of Deputy Director of ICS Procurement in March 2023.

Welcome to the Procurement and Stores Newsletter

Winter 2022

Annual Procurement Away Day. Procurement held its annual away day earlier this year which was a great success with staff members receiving awards for their hard work.

We had a number of speakers including Simon Walsh HCSA President who congratulated us on our successful team, and Karen Breese and Kath Preece to give an insight of Procurement from a nursing perspective.

The Rt Hon Lord Hunt of Kings Heath thanked us for our achievements in Procurement and contribution to the HCSA.

Stores Update Stores held their annual away day on 28th November where 19 member of stores staff attended. It was a very good day with both RSH & PRH staff coming together., with staff members receiving awards for their hard work.

Welcome to the Procurement and Stores Newsletter

Winter 2022

Clinical Procurement Nurse update – Amanda Price I believe clinical input is vital to supporting procurement and product choice success and I see my role as the conduit between procurement teams and the end users. Having clinical conversations regarding products can not only benefit patient outcomes, savings and sustainability but also bringing products alongside care pathways can benefit time to care. Quality and safety with product choice is something that is discussed along with the standardisation which can reduce the massive number of products being purchased and help with the required efficiencies in the NHS. Since the pandemic we have become accustomed to many suppliers struggling to supply products for a variety of reasons and as a result have had to use numerous new or different products, thank you for your understanding and cooperation as we try to work with you to source the most appropriate alternatives for your areas. Some of the challenges that have occurred recently are: Discontinuation or supply issues - 4litre hourly drainage bag. Chest drains and ascitic drain pack, Renal packs, Glucose meter and consumables, Mattress bags, Yankuer standardisation, Hypo boxes, decontamination bands, Catheterisation Packs, insulin syringes, anaesthetic masks and tracheostomies Framework changes within NHSSC- General wound care, including barrier cream, Post op dressings, Superabsorbent dressing pads, Surface cleaning and disinfection – Wipes. Skin disinfection – hand and face wipes.

Recent product changes, innovation and standardisation— New products introduced in the Trusts - Drainage and feeding tubes, yellow falls socks, transparent face mask, patient wet wipe, eye protectors, gravity sets, wound care packs, Full Face mask resulting from a Ventilator safety issue. New quick flow blood warmer machine that was brought in quickly and compliantly with education and training for Theatres and ED because of a supply issue and recall. Well done to all involved.

Become ISO compliant- change in Guedel airway to comply with the colour coding specification. Epidural products have now become Nrfit compliant.

Standardisation: cold water cups and bile bags, needle free connectors 3way taps.

Ongoing evaluation in the Trust- Posey mitts, arterial connectors, sensor mats, shower curtains. There is planned evaluation on new fixation pants that is to happen in on a ward area on both sites with the support of the Supplier, TVN’s and CPE’s. This will enable more appropriate use of the continence products through increased knowledge ensuring the right selection of product for the patient.

What you can do? Please go and look in your storerooms and cupboards, look at what is being used and why. Is it a case of right product, for the right procedure and can things be done differently, is there a more reusable option and a way to reduce waste? Always be questioning and have an enquiring mind. Engage with your procurement teams and sustainability leads, champion the green agenda and get involved with product selection and evaluation.