EPR Newsletter Issue 12

Go Live weekend is Friday 19 April - Sunday 21 April

EPR NEWSLETTER

4 WEEKS TO GO Are you ready?

Monday 25 March 2024 Issue 12

25

DAYS TO GO

Nigel Lee, Director of Strategy and Partnerships

Joshua Pagden, Chief Nursing Information Officer

Rebecca Gallimore, Director of Digital Transformation

Dr Shakawan Ismaeel, Chief Clinical Information Officer

Dr Sevina Tzortzis, Chief Clinical Information Officer

Welcome to the 12th edition of the Electronic Patient Record (EPR) programme newsletter.

With less than a month before Go Live weekend, the digital team were out and about last week, at both sites, to answer all your questions. We had some really good questions and feedback, and felt really encouraged that so many of you are ready ahead of time for phase 1 of our Electronic Patient Record (EPR) programme.

One of the most important things right now is to freeze all non-essential clinic changes to enable smooth migration of data. You can read more details here.

Retrospective data entry One of the big focus points before Go Live weekend, is on up-to-date data entry. All data needs to be updated on SemaHelix before Go Live to enable migration on to CareFlow. Congratulations to the Cardiorespiratory team across both sites, who have made a massive effort to catch up on their activity entry. Lainey Thorne, Assistant Operations Manager said: ‘This was a team effort involving colleagues from lots of different departments, we all worked really hard to get through all the records to make sure we were ready.’ Thank you to Lainey Thorne, Jess Bebb, Hayley Carpenter, Kamiljit Bhakar, Nina Beadle, Tracey Roberts, Zoey Roberts, Debbie Powell, Shane Breeze, Abbey Milner

Have you completed your training?

Our current overall training compliance is at 77.6%.

Some divisions are very close to achieving our target for the end of March which is 86%. If you have not yet completed your training on LMS, please do not leave it any later. After completing your training, you can access the CareFlow sandpit environment to test out the system in your own time.

If you don’t have access the LMS, you can find out more details about training here.

This week will be the last week of doctor’s training.

Any remaining doctors and consultants who have not completed the Clinician Overview module, should make sure to attend.

If you completed your training before Thursday 1 February, you are required to attend a refresher training course, these can be booked via LMS.

If you haven’t completed your training, you will not have access to the new systems at Go Live. sath.ittrainingteam@nhs.net.

digital.sath.nhs.uk PSAG ‘post-its’ are going PSAG will be replaced by Patient FLOW on Go Live weekend.

FLOW does not have the same functionality as PSAG, so we’ve been asking teams to alter their current ways of working.

Our clinical and operational teams have worked through and developed new ideas, in partnership with the digital team to make the system work for them.

Julie and Gerry are ward clerks on ward 23. Julie said: ‘The electronic "post its" on the PSAG board are currently used to show our ward staffing, TCI's, bed movement and outlying patients. In preparation for losing this function we had two whiteboards installed. We can now write and display all the information previously shown on PSAG, on our whiteboards.

Did you know? CareFlow ED This week we look at a few of the FAQs about CareFlow ED. For the full list of FAQs, visit digital.sath.nhs.uk What is DTA? Decision Time to Admit.

This is the time the clinician decides that a patient needs to be admitted

Who discharges the patient?

The person who last has an interaction with the patient before they leave.

Is prescribing going to be electronic?

No - prescribing will remain on drug charts

Is all paperwork in ED going electronic??

At Go Live only the contents of the present ED Cas card (notes) will go electronic.

Where do I find the paper documentation?

How do I put my patient in a cubicle?

Select patient, click on track within department, double click the cubicle/area you are moving them to.

In ED, the paper notes will be held in folders in the notes trolley.

When patient goes to ward they are scanned into Clinical Portal

Did you know? CareFlow Sandpit Is there a Sandpit system for Flow?

Unfortunately there isn’t a sandpit environment for Patient Flow. Only CareFlow PAS and ED have Sandpit Systems.

Can I access Sandpit on multiple computers in my area?

No – the Sandpit environment will be installed on one PC per request. We would recommend areas consider having a dedicated “Sandpit PC” – a machine that people can use for the sole purpose of practicing their CareFlow skills

Can I print on sandpit?

Printing through Sandpit is not possible – this is because there would be a risk of sandpit print outs getting mixed up with print outs for patients.

For the full list of FAQs, visit digital.sath.nhs.uk

Downtime Impact - What to expect on Go Live weekend In order to be ready for Go Live weekend, it is important that you understand the impact on you and your department. Do you know which systems are affected, and what will change?

You can find out the key system impact on our Key Impact Poster here.