Case documents GF Spring 24

Case documents

Case documents

SPRING 2024

18th March 2024

Case List

Case1 Approvalofagendaandmeetingsummoning

Case2 Approvalofchairsofmeeting

Case3 Appointmentof scrutinizersandminute-taker

Case4 Electingtworepresentatives tosignprotocolwithmain chairofthemeeting

Case5 ReportforStudentsamfunnetoftheprevious yearaccordingtotheestablished strategy

Case6 Approvaloftheannualaccountsforthe StudentsamfunnetiÅsandaccountant’s report

Case7 PreliminaryreportsforStudentsamfunnetiÅsforspring2024

Case8 Casessubmittedinaccordancewithapplicabledeadlines

Case9 Informativecases

Case10 Elections inaccordancewith Studentsamfunnet`s Articlesof Association

10.1The BoardofSamfunnet

a) Leader electedfortwoperiods

b) Headof Finance electedforthreeperiods

c) Headof Events electedforthreeperiods

10.2Tuntreet:

a) Editor electedfortwoperiods

10.3The BusinessCommittee:

a) Headof Event electedfortwoperiods

b) Headof Administration electedfortwoperiods

c) Headof CareerDay electedforthreeperiods

10.4The BoardofHouseandFinance:

a) StudentRepresentative electedfortwoperiods

10.5TheElectionCommittee:

a) Twomembers electedfortwoperiods

Case11 Additional Cases

Agenda

Openingof theGeneralAssemblybytheLeaderof theBoardofSamfunnet,Maja Raz Karterud.

Case2 Approvalof chairsofmeeting

Case1 Approvalof agendaandsummoning

Case3 Appointmentofscrutinizersandminute-taker

Case4 Electingtworepresentatives tosignprotocolwithmain chairofthemeeting

Case5 ReportforStudentsamfunnetoftheprevious yearaccordingtotheestablished strategy

Case6 Approvaloftheannualaccountsforthe StudentsamfunnetiÅsandaccountant’s report

Leaderofthe Board ofSamfunnetgivesthankstothosewhofinished theirpositions

Lead oftheBoardof Samfunnethonorsthefallen HonoraryMembersand the General Assemblyobservesaminute'ssilence

Case7 PreliminaryreportsforStudentsamfunnetiÅsforspring2024

Case8 Casesreceivedin accordancewithapplicabledeadlines

Case9 Informativecases

Breakand servingofpeasoup

Case10 Elections accordingtoStudentsamfunnet'sArticlesofAssociation

Case11 Additional cases

ClosingoftheGeneralAssemblyandtheNationalAnthem

HowdoesGAwork?

Useful information

StudentsamfunnetinÅs’GeneralAssemblyistheorganization'shighestauthority.Thisis whereyouhavetheopportunitytoinfluencetheoperationofSamfunnet.The General Assemblystartsexactlyat17:00o’clockinAud.Maxon Monday 18th March2024.

AllmembersandgoverningbodiesofStudentsamfunnetiÅshavetherighttopromote mattersinaccordancewith§1.2.MatterstobeaddressedatGAshallbesubmittedtothe Board ofSamfunnetwithin threeweekspriortotheGA,atthe latestMonday 26thFebruary 2024.If you have mattersyouwouldliketoaddtotheadditionalcases,you mustnotifythe Chairmaninwritingbefore themeeting starts.

IfyouwouldliketospeakattheGA,itmustbedone inthefollowingway:

Therearetalking-timelimitsduringGA:

Comment: 2minutes

Reply: 30 seconds

To addcaseinformation: 1 minute

Allvotingwillbedoneonline.Asamemberentitled tovote,youwillreceiveane-mail/SMS witha link,username and passwordtoan onlinevoting siteby attendance attheentrance. Howthissiteworks,and howyouuseit,willbedemonstratedduringGA.

Election

Ifyouare goingtorun forelection,itisrecommendedtosenda candidatepresentation. Sendthecandidatepresentationtovalgnemnda@samfunnetiaas.nobyMonday11thMarch 2024.ThecandidaciesarepublishedatSamfunneti Ås’websiteonFriday15th March.

Whenitisyourtimetospeakup onthepodium,you willhaveupto 2minutes topresent yourself.

Do you knowaboutanyonewhoshouldrunforelectionatGA?

Writethemdownhere:

https://www.samfunnetiaas.no/forum

Catering

Pea soupwillbeservedin theintermission, and refreshmentswillbe availablethroughout theGA.

Case 1: Approval of agenda and meeting summoning

Proposed resolution

The General Assembly approves agenda and meeting summoning.

Case 2: Approval of chairs of meeting

Proposed chairsofmeeting:TordisDrivenesandEirik-MathiasBjørnøRummelhoff.

Proposed resolution

Tordis Drivenes and Eirik-Mathias Bjørnø Rummelhoff are elected as chairs of meeting.

Case 3: Appointment of scrutinizers and minute-taker

Proposaltonotusescrutinizers,duetodigitalvoting system.

Proposed keeperoftheminutes:Julie-RegineLøken.

Proposed resolution

Scrutinizers expire.

Julie-Regine Løken is appointed as minute-taker.

Case 4: Electing two representatives to sign protocol with main chair of the meeting

Proposed signatories:LeaSkoftelandand SigveTrønsdalLyngstad.

Proposed resolution

Lea Skofteland and Sigve Trønsdal Lyngstad are elected signatories.

Case 5: Report for Studentsamfunnet of the previous year according to the established strategy

5.1 The Board of Samfunnet

TheBoardofSamfunnetspring2023consistedofthefollowingmembers

Leader – Vilde Kjelsrud Pedersen

Head of Administration– Hedda Solberg Sagen

Head of Finance– Ola Walberg Nilssen

Head of Bodega - Lars Michaloff Nordby

Head of Events – Åse Vigdisdatter Nytrø

Head of Marketing – Sebastian Nygaard

Head of Concerts – Julie Overrein

TheBoardofSamfunnetautumn2023consistedofthefollowingmembers

Leader – Maja Raz Karterud

Head of Administration– Hedda Solberg Sagen

Head of Finance– Ola Walberg Nilssen

Incoming Head of Finance – Håkon Kvernestuen

Head of Bodega - Lars Michaloff Nordby

Head of Events – Åse Vigdisdatter Nytrø

Head of Marketing – Sebastain Nygaard

Head of Concerts – Julie Overrein

EDITEDANDCONTINUEDGOALS:

During 2023, Samfunnet must organize at least 5 attractive events in collaboration with coorganisers during the semester, where at least 1 is a new co-organiser. The event will benefit the members. Examples of such co-organisers can be student associations, line associations, sports teams, interest organizations or the like.

Goalachieved: Had6eventsin collaborationwithco-organisersinthe springand autumn. Anewco-organizerwasNordiskLandskamp.

In consultation with ISU and ESN, at least five different events will be organized in the semester that are actively arranged for international students, to contribute to the inclusion of international students, among other things.

Goalpartiallyachieved: In2023,atotalof12eventshavebeenorganizedin English orwherearrangementshavebeenmadefor internationalstudents.Incidentally,all theeventshavenotbeen indirectconsultationwiththeISUand ESN.

At the end of the penultimate month of the spring semester and at the end of the penultimate month of the autumn semester, a survey will be sent out to members regarding the offer at Samfunnet for the current semester.

Goalachieved: A surveywassentouttomembersinboththespringparallelandthe autumnparalleltosurveytheofferatSamfunnetforthecurrentsemester.

During 2023, a survey of room usage will be carried out at Samfunnet.

Goalachieved: In2023,asurveywassentouttoassociationsand users ofthe buildingon behalfoftheHouseandFinanceBoard tosurveytheuseofroomsat Samfunnet.

In 2023, it will be mapped and actively worked to ensure that 50% of the guests are inside the house within 1 hour of opening on party nights.

Goalpartiallyachieved: The surveytocollectdataontheactivityoftheguestsinthe househasstarted.Activeeffortsarebeingmadetoensurethatmoreguestsshowup within1hourofopeningonpartynights,butthishasnot yetbeenachieved.

During 2023, Studentsamfunnet will have four major events that focus on the environment and sustainability for its participants.

Goalachieved: Atleast7eventswereheldwithafocus ontheenvironmentand sustainabilityin2023,includingRegifting,NatureQuizand SofaTalkwiththe Management:NMBUasaSustainabilityUniversity.

Through 2023, Klubben will have a daily, varied dinner offer.

Goalachieved: Klubbenhashadavaried dinnerofferonthedayswhenthey have beenopen.

At least 2 major events must be organized during 2023 outside of regular events.

Goalachieved: Severalmajor eventswereheldoutside regularevents,suchasToga PartywithWrestlingshow,InternationalFoodFestivalw/ISU,and RainbowRave.

A committee for UKA in Ås’ 100-year anniversary will carry out work with, among other things, Stentor, UKE book, anniversary UKE revue, etc. to UKA in Ås’ 100-year anniversary and will be followed up through 2023.

Goalachieved: There areseveralcommitteesthathaveworkedonthe varioustasks through2023.

Each semester, a theme week will be organized that focuses on at least one of the UN's sustainability goals.

Goalachieved: In2023,threethemedweekswereorganizedthatfocusedon atleast oneofthe UN'ssustainabilitygoals,includingmentalhealthweek,prideweekand sustainabilityweek.

The Business Committee at NMBU will work to offer 6 events per semester in addition to Business Day and Career Day. CV photography does not count as one of those events.

Goalachieved:

During 2023, the Business Committee at NMBU will test a new low-threshold event.

Goalachieved:

In 2023, the Business Committee at NMBU will examine alternative areas and solutions for future career fairs in connection with the renovation of Aud.Max.

Goalachieved:

NEW GOALS:

In 2023, the need for more passive offers at Samfunnet i Ås will be looked at.

Goalnotachieved: No structuredworkhasbeencarried outtomaptheneed for morepassiveoffersatSamfunnetin Ås.Westillsee anobjectiveneedformore passive offers.

A joint room booking system will be created which facilitates optimized use of rooms and cooperation between Studentsamfunnet, NMBU and SiÅs.

Goalachieved: TheroombookingmanagerusesGoogleCalendarin collaboration withNMBUand SiÅsas ajointroombookingsystem tooptimizetheuseof roomsinhouse.

During 2023, two major sober events will be held.

Goalachieved: Atleasttwomajor sobereventswereheld,forexampleGraskurspart 1andInternationalfoodfestival.

Several rooms must be used during the evening of the party, where it must be striven for that all rooms have a passive and/or active offer.

Goalpartiallyachieved: Duringsomepartynights,several roomshavebeenusedand apassiveand/oractiveofferhasbeenavailableinallrooms.Examplesof thisarethe discoinHalvor'sHybel,gamesandwaterponginMøterommet,water pongin FestsalenandshuffleboardinRosehagen.

During 2023, at least two events will be held at the Pergola per month in the months of April, August, and September.

Goalnotachieved: EventswereplannedatthePergola inthemonthsofAugust, Septemberand October,buttheywere canceledduetolowstaffingand/or bad weather.

In 2023, Samfunnet will survey the need for 3 party nights a week.

Goalnotachieved: Therewasneither capacitynordemandtohold3partynightsa weekin2023.

Members

EDITEDANDCONTINUEDGOALS:

During 2023, 40% of the student population must be members of Studentsamfunnet in Ås, and 80% of the international students must be members. Of the first-year students starting in 2023, 60% must be members during their first semester.

Goalpartiallyachieved: 50%ofthestudentpopulationweremembersof StudentsamfunnetinÅsin2023.Wehavenothadtheopportunitytoretrievedata fromNMBUorLinticket ontheremainingpoints.

During the spring of 2023, a recruitment strategy will be drawn up for Studentsamfunnet in Ås. Especially to attract new students at NMBU.

Goalpartiallyachieved: Theworkwasstartedinspring2023andwascontinuedin autumn2023.The recruitmentstrategywascompletedinspring2024.

In 2022, analyzes of events and use of the offer at Studentsamfunnet in Ås will be carried out. This data shall be used as a basis for decision-making in budgeting, planning and execution of events.

Goalachieved: Historicalfiguresonthenumber ofguestsatvariouseventsaswellas dataoneconomicactivityatvarious eventsareused asabasisfordecision-making in budgeting,planningandexecution ofevents.

During 2023, a revision of the membership benefits at Studentsamfunnet in Ås will be carried out.

Goalachieved: Thememberbenefitswererevisedinthe springof2023.

In order to facilitate the optimized operation of events and offers at Samfunnet, through 2023 the necessary hours performed by community services must be mapped each semester.

Goalpartiallyachieved: Committeeheadsfromthevariouscommitteesdetermine theneedforthenumberofcommunityservicestheyneedtobeableto carryout various events.Thedataonhowmanycommunityservicesturnuparecollectedbut havenotbeenmappedtofacilitateoptimizedoperation.

NEW GOALS:

At least 25% of completed community services must be self-reported.

Goalnotachieved: Aregistryhasnotbeencreatedshowinghowmanymembers themselvessignedupforcommunityservicesin2023.Thedataisalso notpossibleto retrievefrom Linticketasoftoday.

There must be at least 85% of registered community services who attend work.

Goalnotachieved: Dataisbeingcollectedonhowmany communityservicesattend work,butaregisterofthesefiguresfrom2023 hasnotbeencreated.

Volunteers

EDITEDANDCONTINUEDGOALS:

All volunteers must receive the necessary training and courses during 2023. Internal resources and expertise at Studentsamfunnet must be used where possible.

Goalachieved: In2023,relevantcoursesandtraininghavebeen offeredand arrangedfor volunteerswhohaveneededit,such asbaristacourses,conflict managementcourses,lawenforcementcourses,Linticketcourses,andfirstaid courses.In addition,thereisa separatebudgetpostfortrainingfromwhichall committeeheadshavetheopportunitytoapplyforfunds.

All volunteers must be invited, with a strong request to attend, to an introduction to Studentsamfunnet i Ås' history, organization, finances and explained work responsibilities. An overview of who participates in the history lesson must be kept.

Goalachieved: TheHRmanagerarranged ahistorylessonforallvolunteersaswell as acommitteeworkshop forthe volunteersinbothspringandautumn2023.TheHR managerkepttrackofwho attendedthehistorylesson.

The work with operating committees across the bodies at Studentsamfunnet i Ås will be evaluated and further developed through 2023.

Goalachieved: Thiswasevaluated andwiredoncontinuouslythroughouttheyear. Through 2023, the necessary hours performed by volunteers each semester must be mapped in order to facilitate optimalized operation of events and offers at Samfunnet.

Goalpartiallyachieved: Thisiscontinuouslyevaluated astohowmanypeopleare neededat workandtheneedfor recruitmentismappedatthestartofeach semester.

During 2023, a revision of the benefits for volunteers at Studentsamfunnet i Ås will be carried out.

Goalachieved: Thebenefitsforvolunteerswererevisedinspring2023andwere clarifiedintheir contracts.

NEW GOALS:

During 2023, the Board of Samfunnet will look at the possibility of a room reserved for volunteers.

Goalachieved: Tworooms intheofficewinghavebeenreserved forthevolunteers.

Finance

EDITEDANDCONTINUEDGOALS:

During 2023, the Board of House and Finance must implement measures to increase the return on equity.

Goalachieved: In2023,NOK10millionwasinvestedbytheBoardofHouseand Financein liquidityfundsthroughSöderberg&Partners.

Tuntreet must investigate the possibility of reducing its costs, for example by reducing printing costs or license costs.

Goalachieved: Tuntreethaslooked atthisand,among otherthings,reduced circulationandthethicknessofthepaperthey use.

Tuntreet will work to increase the amount of external support.

Goalnotachieved: Thiswasworkedonin2023,butnot achieved.

In order for committee heads to gain greater ownership of their work, all committee heads must revise their committee budget during the first semester and must submit proposals for the committee budget for 2024 during September.

Goalachieved: TheHeadofFinancesent outarequestanddeadlineforrevision of thecommitteebudgettothe committeeheadsinthespring.TheincomingHeadof Financehadmeetingswiththecommitteeheadsabouttheir budgetsfor2024 inthe autumn.

Climate accounts for 2022 will be presented at the spring General Assembly.

Goalachieved: Theclimatereportfor2023 waspresentedattheGeneralAssembly in spring2023.

The climate account must be used as a basis for decisions regarding planning and purchasing for Studentsamfunnet i Ås. Purchasing routines must be established to ensure more climatefriendly operations.

Goalachieved: Theclimateaccountinghasbeenused inparticularforpurchasing routines atSamfunnetand committeeheadsatSamfunnetwereintroducedto purchasing routinesintheautumn of2023.Itisdesirabletoimplementclimate accountingevenmore.

NEW GOALS:

The Board of House and Finance will look at entering into long-term investment plans with several of the committees at Samfunnet, to ensure that long-term thinking is reflected in the committee budget.

Goalnotachieved: No newlong-terminvestmentplanshavebeen madewiththe committees atSamfunnetin2023.

Thephysicalbuilding

EDITEDANDCONTINUEDGOALS:

The archive in Kajaveien is to be emptied, and the archive at Samfunnet is to be optimized and digitalised.

Goalnotachieved: Theprocesshasbeenstartedbuthasnotbeen completed.Many ofthedocumentsare insuch astatethatthere isaneedforthemtobeprocessedby peoplewithexpertiseinarchiving.

During 2023, the Board of House and Finance will establish a preliminary project for a possible expansion of the capacity at Samfunnet. This work should be seen in connection with the upgrading of Aud.Max. until 2024.

Goalpartiallyachieved: Asurveywasconductedtomapouttheuseofrooms,to formabasisforfurtherworkwiththepreliminaryproject.

During 2023, a plan will be drawn up for how the outdoor area above Anton Hjeltnes can be used to increase the capacity of the building.

Goalnotachieved: Ithasbeendiscoveredthatthe outdoor areaaboveAnton Hjeltnesshouldnotbeused forincreased capacity.

NEW GOALS:

A joint consumables store will be established for the Board and committee heads at Samfunnet.

Goalnotachieved: Thiswasnotcarriedoutin2023,andthetargetiscarried overto 2024.

A plan must be drawn up for the use of rooms at Samfunnet, and rooms will be allocated to the various committees that need it.

Goalachieved: Aplanwasdrawnupfortheuseof roomsinthehouse, andthe Light committeewasallocatedanew roomforstoringequipment.

Halvors Hybel will become a multipurpose room, which will be used for various events.

Goalachieved: During2023,HalvorsHybelwasused fordiscoduringpartynights,for tirsdagspåfyllduringTuesdays,company presentations,dancetraining,association meetingsand more.Thefurniturehasalsobeenupdated.

More rooms will be used during events to increase capacity and offer.

Goalpartiallyachieved: Moreroomswereusedduringeventsin2023,but the capacityofthebuildinghasnotincreased.

Collaborators

EDITEDANDCONTINUEDGOALS:

During 2023, a collaboration agreement will be signed with a major sponsor for Studentsamfunnet i Ås.

Goalachieved: In2023,acollaboration agreement wassignedwithTeknawhichis validfor 2024and 2025.

Tuntreet, in collaboration with the sponsor team, will work to obtain more advertisers.

Goalachieved: In2023,thesponsorteamhasworkedtoshareknowledgeregarding sponsorshipworktoTuntreet,sothatTuntreetitselfhastheabilitytoobtainmore sponsorshipagreements.

In 2023, the sponsor team will further develop guidelines and agreements with partners.

Goalachieved: Thesponsorteamworkscontinuouslytofurtherdevelopthe sponsorshipwork.Inorder toensurefurtherdevelopment,evaluationmeetingswere heldtogetherwithcollaborationpartnersaftertherespectiveagreementsexpiredin 2023.

NEW GOALS:

Sprellfestivalen in 2023 must have at least one major sponsor.

Goalnotachieved: Thiswasnot achieved in2023.

Samfunnet must look at the possibility of increased cooperation with SiÅs when it comes to external events.

Goalachieved: SeveralmeetingswereheldwithSiÅsandabetterbasisfor cooperationwaslaid. Inaddition,thereisgoodcooperationbetweenthebodega unit,roombookingmanagers,and operations managerSamfunnet(SiÅs).

In 2023, there will be collaboration with Fadderstyret at NMBU (the Buddy Board), where efforts will be made to ensure that Samfunnet becomes a more central part of the buddy week. The Board of Samfunnet must work to have a representative on the Buddy Board.

Goalachieved: In2023,therewasgoodcooperationwiththeBuddy Boardandthe variousbuddy leadersand the BoardofSamfunnet, includingthroughpromotion, facilitationandevents.

Samfunnet must look at the possibility of having a sponsor and/or support linked to individual events.

Goalachieved: Thiswascarried outin2023,forexamplequizwithTekna,Cocktail EngineeringwithNITO,and escaperoomwithNaturviterne.

Organizationaldevelopment

EDITEDANDCONTINUEDGOALS:

In 2023, all members and bodies at Studentsamfunnet i Ås must work to ensure that at least 20 % of the members attend the General Assemblies held in 2023.

Goalnotachieved: Itwasworkedon,butwedidnotreachthetargetof20% attendanceforthespringor autumnGeneral Assembly.

In 2023, 80 % of the participants at the General Assembly must register during the first hour.

Goalachieved: Thegoalwasachieved atboth GeneralAssemblies.At thespring GeneralAssemblytherewas93%attendanceinthefirsthours,andattheautumn GeneralAssemblytherewas96%attendanceinthefirsthour.

During 2023, Studentsamfunnet will map out what needs to change in Samfunnet's operation in order to have a need for a day-to-day manager.

Goalachieved: Thiswasmapped,andnoneedwasseenforaday-to-daymanagerin 2023.

NEW GOALS:

Studentsamfunnet must establish routines so that the organization becomes environmentally lighthouse certified (miljøfyrtårnsertifisert in Norwegian).

Goalpartiallyachieved: Workwasstarted,butthe certificationwasnotcompletedin 2023.

A plan for restructuring must be laid out in Studentsamfunnets' boars, and the work must be initiated.

Goalachieved: Thiswasdonein2023,whenUKA,NU andSamfunnetchangedthe structureoftheirrespectiveboards.

During 2023, a template will be established for the overlap and transfer of competence and knowledge for Studentsamfunnet i Ås.

Goalnotachieved: Thiswasnotcarriedoutin2023.

5.2 The Board of House and Finance

The members of Hus- og Finansstyret (The board for house and finance, HF for short) are elected by the General Assembly, either as directly elected representatives (external representatives and student representatives) or as a function of their role as board leaders. In addition, the board appoints one member at the General Assembly in the fall. The head of administrations at Samfunnet is secretary.

Spring 2023 Fall 2023 Currently

Leader of the Board/ External representative

Deputy/ External representative

Student representative

Erik Sand Erik Sand Erik Sand

Hans Gunnar Gravningen

Michelle Seigerud

Hans Gunnar Gravningen

Vilde Kjelsrud Pedersen

Hans Gunnar Gravningen

Vilde Kjelsrud Pedersen

External representative Lars B. Raaen Lars B. Raaen Marek Zimmermann

External representative Kristiane Holter Kristiane Holter Kristiane Holter

Appointed representative

Espen E. Syljuåsen

Espen E. Syljuåsen

Espen E. Syljuåsen

Leader of Samfunnsstyret Vilde Kjelsrud Pedersen Maja Raz Karterud Maja Raz Karterud

UKEsjef (Leader of UKA i Ås) Jørgen Bonden Ingeborg Tuften Ingeborg Tuften

Leader of Næringslivsutvalget (Business Committee)

Birte Una Songedal Liset Birte Una Songedal Liset Vetle S. Rosseland

Editor of Tuntreet Synne Stromme Celine Våga Martin Hansebråten

Hus- og Finansstyret is the highest authority at Studentsamfunnet i Ås between General Assemblies and works strategically to ensure a healthy and long-term management of Studentsamfunnet, its finances and building in accordance with the long term strategy. Hus- og Finansstyret has a special responsibility for making strategic assessments, in collaboration with other boards and bodies.

During 2023, Hus- og Finansstyret held 6 meetings and dealt with 52 cases. We have also held three seminars, and had several meetings with partners such as SiÅs and NMBU. For the year, the aim is to continue with these as an arena for cooperation, but we will also aim for annual meetings with Ås municipality at a strategic level.

Of the big issues, both the Festsalen and Rosehagen are to be renovated this year, and we have a representative in each of the steering groups together with NMBU. We are excited about the progress of the projects, and hope they can be utilized to the maximum for this autumn's big anniversary, UKA. We have also worked a lot with extraordinary expenses for the anniversary year 2024, as the Samfunns-building turns 90 years, Studentsamfunnet i Ås 160 years and the NMBU park, Hans Hovenhet Hestehoven and, of course, UKA turns 100 years. This must be marked, and there are many wishes and suggestions for anniversary markings.

Næringslivsutvalget has revised its cooperation agreement with NMBU, and the agreement is now ready for signing, which will ensure that we have a safe and good framework for carrying out the Career Days in the years to come. Pluto 7 has also been completed, and we will work until the autumn's General Assembly to make proposals for new work targets to fulfill this. We hope that the new Long-Term Strategy for Studentsamfunnet will mark us as a green and innovative Studentsamfunn, where NMBU students have a natural place to hang out, and that we stay relevant for self-development and to be the unifying community we have been for 160 years. This will be a demanding job, and we hope for input from all members, but also non-members so that we can make them feel included and gain a sense of belonging to Norway's second oldest Studentsamfunn.

Furthermore, there has been follow-up on the projects Daily Manager and Renovation Plan for Samfunnsbygningen. We now have completed reports and are processing these to include the challenges and opportunities found in the long-term strategic development of Studentsamfunnet. The renovation plan has identified the current use of the rooms and collected requests for them to be used more. Here, among other things, technical equipment and booking solutions can be mentioned as challenges, which we hope to solve in collaboration with NMBU. The report from the daily manager project has shown us that our organization has the financial room for it, but whether you are mature and want to take on employer responsibility is another matter. This project will probably take a long time to land, as the opportunities and challenges in the case are many.

Finally, I would also like to mention that at the last meeting this autumn we decided to invest part of our equity in solid liquid funds, and in Fixrate, a solution to find the best savings rates in all Norwegian banks. We believe this will contribute to a greater return on our equity and ensure that the money is not lost over time.

The financial result for 2023 shows a total operating result for Studentsamfunnet i Ås of NOK 757,392 as well as an ordinary result of NOK 1,090,047.74. If you subtract UKA's annual result, which for 2023 was NOK 12,772.99, Studentsamfunnet i Ås ends up with a total annual result of NOK 1,077,274.75. UKA's result is appropriate to deduct as this is a project account that is looked at over a two-year period.

With a turnover of NOK 11,219,835.21 without UKA, we would say that the result is very satisfactory, and the Board of Samfunnet and the Business Committee have delivered better than the budgeted return requirements that have been set. Tuntreet has some challenges with sponsorship income and increased paper costs but delivers good student welfare and contributes to a lot of marketing that cannot be measured financially for the whole organization.

With an equity capital of NOK 23,567,700.31, the level of liquidity is satisfactory, and it is established that there is a good basis for further operation of Studentsamfunnet i Ås.

Proposed resolution

The General Assembly takes note of the matter.

Hus- og Finansstyret 04.03.2024

Maja Raz Karterud Leader of Samfunnet

Vilde Kjelsrud Pedersen Student representantive

Espen Eikaas Syljuåsen Appointed Representantive

Martin Hansebråten Editor-in-chief Tuntreet

Erik Sand The Board’s Leader

Kristiane Holter External Representantive

Ingeborg Tuften UKEleader

Hans Gunnar Gravningen Deputy

Marek Zimmermann External Representantive

Vetle S. Rosseland Leader Business Committee

Case 6 Approval of the annual accounts for Studentsamfunnet i Ås and accountant’s report

Annual accounts for Studentsamfunnet i Ås

The Board of Samfunnet

Tuntreet

The Business Committee

Accountant’s report

Proposed resolution

The General Assembly approves the annual accounts for Studentsamfunnet i Ås and the accountant’s report for 2023.

Case 7 Preliminary reports for Studentsamfunnet i Ås for spring 2024

7.1 The Board of Samfunnet

Followingarethereportsfromboardmembersof the BoardofSamfunnet(Samfunnsstyret).The reportfromtheleaderisonbehalfofSamfunnsstyret.

Report from the Leader

Maja Raz Karterud

Honored General Assembly!

The Board of Samfunnet spring 2024 consists of the following members:

Leader: Maja Raz Karterud

Head of Administration: Natalie Slaatsveen

Nazareno

Head of Finance: Håkon Kvernstuen

Head of Bodega: Frida Helstedt Håtveit

Head of Events: Åse Vigdisdatter Nytrø

Head of Marketing: Emil Langsrud Westlie

Head of Concerts: Mathias Nordhagen

During 2024, the Board of Samfunnet will continue its efforts to ensure that Samfunnet i Ås offers a wide range of events and activities. We heavily rely on the work program for 2024, much of which focuses on improving the well-being of our volunteers. We aim to enhance conditions for our volunteers, making participation in the collective effort to manage the house and organize events for the membership enjoyable and attractive.

Collaboration with other actors

So far in 2024, we have had excellent collaboration with various actors regarding events at Samfunnet, and we thank everyone who contributes to the active use of our venue! The Board of Samfunnet aims to strengthen relationships with other actors on campus and in the local area, which we hope will further improve the management of Samfunnet.

We have had a good collaboration with SiÅs on joint events through various meeting points. Together with the Board of House and Finance, we have pursued several potential collaboration opportunities and explored ways to strengthen cooperation even further.

NMBU has been an important partner, especially regarding all our renovation projects. Samfunnet is heavily involved and represented in the user groups for the renovation of both Festsalen and Rosehagen, where cooperation with NMBU has been crucial. Inclusion in decisions regarding the renovation of Aud.Max. is also essential, although the project has been postponed for another year until January 2025. Nevertheless, NMBU has been very open, and both we and UKA were called in for a meeting shortly after the decision to postpone was made.

Additionally, we have had good collaboration with Ås municipality, exploring possible collaboration projects and support schemes that will benefit both parties.

Organizational development

Currently, there is a lot of work being done to update various declarations and instructions. I, together with the Head of Administration, the Head of Bodega, and the HR Manager, am working on updating the privacy statement for the organization, as well as the confidentiality agreement for volunteers, and establishing a confidentiality agreement for members. Additionally, the recruitment strategy and recruitment instructions are nearing completion, which we hope will make the recruitment process more transparent and better structured.

We are also actively working on integrating the Concert unit into the tasks of the Event unit, leading up to the closure of the Head of Concerts position. The work is well underway, and the collaboration between the units and the heads of units is going well.

The organization in general

So far, Samfunnet has had excellent collaboration across all bodies, which we are very pleased with. In particular, the collaboration with UKA i Ås has been crucial, as miniUKA is currently taking place. Collaboration in recruiting for operating committees has been essential, especially considering the upcoming events after miniUKA. We have also collaborated extensively in the various user groups for renovation throughout the house.

Furthermore, we are actively working to find space in internal budgets for general upgrades of the various units and committees, to ensure the most efficient operation of the house and the work being carried out.

We hope you are satisfied with the work so far this year, and we encourage everyone to provide feedback if there are issues you believe we should address.

For a more detailed description of the year, please read the reports from the other board members.

Finally, I want to say thank you for a fantastic year on the board! It has been a pleasure to lead the Board of Samfunnet together with two fantastic boards and an office wing with an enthusiasm that is hard not to be infected by. Samfunnet i Ås demonstrates that volunteering and participating in collective efforts can be fun, and that so much can be achieved as long as people have enthusiasm and joy in what they do. So, thank you to all the volunteers who create all the activity happening at the house for our

members. Without you, we wouldn't be Studentsamfunnet i Ås! I look forward to seeing what the next board, and the next leader, will achieve during 2024.

Maja Raz Karterud, Leader of Studentsamfunnet i Ås 2023/2024.

Report from the Head of Administration

Natalie Slaatsveen Nazareno

Honorable General Assembly!

The Administration Unit spring 2024

Administration Assistant: Julie-Regine Løken

HR manager: Marlene Zimmermann

Head of Staff: Solveig Christensen

Head of Staff: Sofie Totland Brækkan

Head of Linticket: Marte Mørk

Upcoming Head of Linticket: Tuva Kullvik

Head of IT: Martine Olsen

Upcoming Head of IT: Sebastian Mollan

There is an ongoing change of the administration unit’s committee heads and committee members this spring. Both new and old members have put in a lot of effort into their work and continue to impress with what they achieve!

The administration unit's work this spring

Administration assistant Julie is responsible for updating the overview of all volunteers at Studentsamfunnet and ensures they have the correct contracts. In addition, she communicates with NMBU often to give the right card access to volunteers who need it. She is doing an immaculate job, helps where it's needed, and is not afraid to ask for more tasks to do. Julie has also continued her responsibility of room bookings on the House, until the position was filled by two new committee members. Together, they continuously communicate with SiÅs, Samfunnet's members and social associations including music bands and choir.

The Heads of Staff, Solveig and Sofie, are responsible for setting members up for their community service. In addition, they answer questions related to memberships. They also receive feedback from people working during events and members completing their

community service, so we always have the possibility to improve. They are solution-oriented and find ways to ensure we have enough members working during event night.

Our HR manager, Marlene, is the person of contact for all volunteers at Studentsamfunnet. She is always one to coun on and does everything from helping with the hiring process to hosting history lessons for our committee members and forums for our committee heads. Her position is operating, which means that she is also responsible for everyone who has worked during miniUKA. Marlene still continues to take on several tasks such as updating of Studentsamfunnet's different declarations and instructions, and is doing an excellent job with making sure that everyone complies with the GDPR.

Marte and Tuva, Heads of Linticket, continuously work on improving Linticket so that the platform works well in accordance with Studentsamfunnet's use. They solve any problem that may occur, regarding everything from memberships to events and tickets. They know what they are doing and continue to do an essential job so that Studentsamfunnet can continue its daily business. The Linticket committee also has two committee members, Bettina and Milla, who help with posting Samfunnet's events on Linticket and release tickets accordingly.

The Heads of IT, Martine and Sebastian, deal with any problems or questions related to IT for the whole of Studentsamfunnet. Martine has acquired a lot of knowledge about the tools used by Samfunnet, and Sebastian has done an immaculate job of familiarizing himself with the tasks that the position entails!

Membership numbers

Studentsamfunnet i Ås has, as of 01.03.2023, 2339 members, of which 96 are international members. Lifetime members are not included in

this total. The Board of Samfunnet hopes that the interest of being a member of Studentsamfunnet i Ås is maintained. It is the engagement among our volunteers that makes the wheels turn, and we really appreciate that so many want to be a part of Samfunnet!

Thank you!

To all the committee heads and committee members in the administration unit - thank you so much for the great work! I am immensely grateful to get the opportunity to work with you

and to have so many skilled and hardworking people in the unit. The work you do may not be noticed first but is crucial for Studentsamfunnet. I look forward to another semester with you, and I am very proud of everything you accomplish. The last months have been exciting and at times challenging, but without doubt educational. I am enjoying my time with the Administration unit and in the Board of Samfunnet. I appreciate the trust I was given last autumn and look forward to what the rest of the year has to offer!

Natalie Slaatsveen Nazareno, Head of Administration of the Board of Samfunnet i Ås 2024.

Report from the Head of Finance

Håkon Kvernstuen

Honorable General Assembly!

The Economy Unit Spring 2024

Finance assistant: Kasper Kildahl Lauritsen

Accountants: Guro Aaby Bergan, Frida Riise, Peder Hvidsten Hem, Christian Linnebo, and Frida Amalie Gundersen

Head of Climate accounting: Even Tønnesen

Head of Analysis: Jony Karmakar

Head of Environmental lighthouse: Ingrid Hasaas

Economic update spring 2024

We can say we are very satisfied with spring 2024. The number of tickets per party night is on average 487 as of 26 February. This is a solid increase from last year and we are seeing more and more signs that the pandemic is now largely behind us.

The big news about the new payment system also seems to have been well received by both volunteers, guests, and internationals, where everyone now has the same opportunity to pay at the house. Here I think everyone who has converted from diggipay should have a lot to brag about.

Annual accounts

The annual result for the society is NOK 812,732. This is a result that is approx. 60,000 more than what was budgeted. There has been a lot of activity at the house, which has ensured good income. At the same time, we see that things have become more expensive after the pandemic, and this is reflected in higher event and bar costs.

The calendar year 2023 is the first full calendar year that has not been directly affected by a pandemic. This ensured several events with a high level of activity and especially the godfather's week with both, which really left a

positive mark on the autumn semester. I also want to thank my predecessor Ola for his fantastic efforts as finance manager. The foundation you have laid throughout the year has been invaluable. Thank you very much!

The work in the economy unit

The Economy Unit has continued its excellent work with the financial and sustainable operation of Samfunnet as a whole. This is something we will continue with and is very exciting to be a part of.

Financial assistant and accountants

Kasper is Samfunnet’s new financial assistant and acts as my closest assistant. Kasper took over for Sunniva last autumn and has familiarized himself with purchasing routines and invoicing in record time and ensured good communication with the other committee heads.

The accounting team has worked diligently throughout the year and especially with the annual accounts. This is a good group with very high accounting skills and means that Studentsamfunnet i Ås gets praise from the auditor year after year.

Analysis committee manager

Jony took over as the new Head of Analysis in autumn last year and is doing an important job to streamline and facilitate operations at the house. I look forward to following up on what kind of results we get.

Climate accounting committee

The Climate accounting committee invests a lot of time and effort with Even as head of committee. The job climate accounting does provide valuable data that we can use so that Samfunnet can operate as sustainably as possible. Great job, and I can't wait to find out how we can become even greener!

KS Environmental Lighthouse

Ingrid has continued her work to get Studentsamfunnet i Ås environmental lighthouse

certified through 2023. We are not quite there yet, but we are not far away either thanks to Ingrid's efforts.

Håkon Kvernstuen, Head of Finance of the Board of Samfunnet i Ås 2024

Report from the Head of Bodega

Frida Helstedt Håtveit

Honorable General assembly!

The Bodega Unit Spring 2024

Festkoordinator: Pernille Høili Øhrn

Overkonsernsdirektør: Sigrid Fause Lian

Ordensvern personal: Isabel Warem Øverås

Ordensvern teknisk: Trygve Samdal

Bar personal: Katrine Nilsen

Bar teknisk: Radoslaw Dworak

Mat: Marius Rossi

Inngang: Karoline Bjørnerød

Snekker: Simen Krogstie

Klubben: Julie Jebens Bakke

The committees

This semester has started well, with a large turnout from community services and wellexecuted party nights. Many of the Bodega unit’s committees are operational, and thus it has also been a focus to have enough committee members for miniUKA. Thanks to good work with recruitment and recruitment strategy last semester, we have a good basis to work from this semester. We are now working together with UKA to put extra focus on recruitment for our operating committees.

Bodegakonsernet together with Inngang have once again had a well-executed fire drill. In this way, we are even better equipped to handle fires during party nights.

Ordensvern is currently working on coordinating a new ordensvakt-course according to new guidelines from the police this autumn and plans to complete the course in April. Some good news is that Ordensvern has upgraded its technical equipment, by obtaining approval and purchasing

new communication radios as well as earplugs, and barriers for party nights.

In the bar, we've got a new tap with drinks for 18year-olds which will mainly be in Halvor's Hybel, but it is possible to move it to the Bodega or Rosehagen as well. With this, we hope to improve the offer for those under 20 years of age, and ease the pressure a little on Johanne's, among others.

Klubbens' day-to-day operations are running smoothly. It is becoming an increasingly popular meeting place for us students, which is very pleasing to see. With the help of Matkomiteen (the food committee), Klubben has a varied dinner offer at a cheap price, and Matkomiteen also provides food on a selection of party nights.

The building

This spring is characterized by the renovation of the Samfunnet part of the building. Both the Festsalen and Rosehagen are to be renovated, which means that we must have a slightly different use of rooms than usual. In Festsalen, the stage and the electrical system will mainly be rehabilitated, which will start from 15th March. The external roof above Rosehagen will also be refurbished, which will take place from May onwards.

Halvor's Hybel has been given a new projector and screen, which makes it even more possible for this room to become a functional multipurpose room. Snekkerkomiteen (the carpentry committee) is working on changing the cloth on the pool table in Klubben, which will hopefully lead to even more use.

Thanks!

Many thanks to all committee leaders and committee members who put in countless hours so that Samfunnet will be the meeting place it is for us students. It is impressive that we can run the house as we do and have the offer we have,

and it is your efforts that make this possible. It's an honor to call myself Head of Bodega for such a wonderful group!

Frida Helstedt Håtveit, Head of Bodega of the Board of Samfunnet i Ås 2024.

Report from the Head of Events Åse Vigdisdatter Nytrø

Dear General Assembly!

The Event Unit Spring 2024:

Event assistant: Hermine Halvorsen

Head of Activity: Otto Engum

Head of Current Affairs: Anna Vedelden

Robberstad

Head of Revue: Ronja Daniloff

Head of Sprell Festival: Inprocess

At the time of writing, the unit consists of a total of 21 committee members, where the Events Committee has 14 committee members, the Activities Committee has 3 committee members, and the Current Affairs Committee has 4 committee members, while the Revue Committee is in the recruitment process for newly created committee member positions.

Spring so far

The semester is flying by, and since last time, the Events Unit has created a holistic and varied semester program in close collaboration with the Concert Unit and various collaborators. The spring semester got off to a somewhat calm start, but soon picked up speed with the Exam Party and Semester Kick-off. This spring's program contains a varied offer that has so far created good engagement, and allowed room to explore new types of events, such as low-threshold concerts, and evenings focusing on mental health with the Erasmus Student Network (ESN). We are thrilled to have a total of five revues on the program, five intimate concerts, as well as many other features from social groups and associations such as BEdoga, FF-varieté with Åsblæst'n, Leikfest and a Swing lesson with Swingklubben Snurrebass. As for theme weeks, we have Uke Sex (Week Six/Sex) and Grønn Uke (Green Week), both of which contain themerelevant events. MiniUKA has otherwise formed a good and important part of the semester program, and generated great engagement!

Several of the spring semester's events will bear a mark of the renovation of Festsalen, as the start of this process starts earlier than May, which was originally the intended first month of renovation. The Concert and Event units otherwise work increasingly closer, after the decision of merging the two at the previous autumn's General Assembly. At the same time, we have looked at changing the position of the Head of Revue, which will now have adapted responsibilities and its own committee members.

The upcoming autumn

In short: this autumn is something you should already start getting excited for! At the time of writing, planning for this autumn’s semester program is well under way. As always, we strive for a varied and attractive offer. Events in collaboration with the Buddy week to meet the new students will be a focal point. As the UKEfestival makes up a significant part of the semester, we will also work closely with UKA so that we in combination can create an exciting and holistic offer. This autumn will also have a certain focus on anniversary celebrations, as Studentsamfunnet as an overall organization turns 160 years old in September, and UKA celebrates 100 years. We are otherwise looking forward to the reopening of a new and refurbished Festsal, which will be able to create new opportunities for event and concert planning.

Otherwise, I thank you for another lovely semester with the best unit, great collaborations with wonderful people, and look forward for what’s to come!

Åse Vigdisdatter Nytrø, Head of Events of the Board of Samfunnet i Ås 2024.

Report from Head of Marketing

Emil Langsrud Westlie

Honorable General Assembly!

Marketing Department Spring 2024

Marketing Assistant: Camilla Videm (7 committee members)

Head of Photo: Ben Børilden (12 committee members)

Inclusion Manager: Odin Seljestokken (incoming) and Henriette Julie Torgersen (outgoing) (7 committee members)

Heads of Design & Layout: Sivert Aarflot and Andrea Kinn (7 committee members)

Head of Film: Marcus Figenschau (1 committee member)

Head of Web: Birk Øines (no committee members)

Since the fall General Assembly, we have chosen not to fill the Head of SOME position and have returned the responsibility to the Marketing Assistant. We have finally brought in a new Head of Film, Marcus. Design and Layout has also gained an additional Head, Andrea.

The Committees' Work

We have continued our focus on TikTok and have seen steady growth there. Going forward, this effort will be heavily invested in as we have brought in a new Head of Film with ambitious plans. The Marketing Unit has recently made significant investments in new film equipment. This opens for new collaborations with UKA, NU, and TunTreet. We look forward to getting started on this work.

We have continued to work on a long-term publishing plan to ensure the best possible marketing for all events, as well as ensuring seamless collaboration between all committees. New instructions are also planned regarding the marketing of revues and less popular events.

Towards the end of last semester, various live updates were tried out during party nights. This is something that needs further development. Looking ahead, we have begun work on producing new merchandise. This is something we aim to accomplish by the start of the fall semester in 2024, so get ready to be excited.

A new website has also been in the works for the past six months. This will be available next semester. It will be completely revamped, and we are eagerly anticipating its launch.

A new branding of the office floor has also been initiated. We plan to improve signage to indicate where things are as we see a need for this.

In January, we had a brief tour and recruitment of international students, and we received a lot of positive feedback from international student organizations. Furthermore, we have established a good collaboration with Tuntreet for borrowing PCs for photo editing. Collaboration with UKA has also been continued, as we want both organizations to have as much activity in the house as possible, without competing against each other. Looking ahead, we are excited about completely new film production and a new recruitment period in the fall.

Thank you for your attention!

Finally, I would like to thank you for your trust in me as the Marketing Manager. I look forward to the next semester with new exciting plans and ideas. I also want to thank KS Film and Photo for their commitment to acquiring new film equipment.

Emil Langsrud Westlie, Head of Marketing of the Board of Samfunnet i Ås 2024.

Report from Head of Concert Mathias Nordhagen

Honorable General Assembly,

Without giving any guarantees, I hope that 2024 will be one of the greatest spring semesters in our history. To mark this, we organized a lowthreshold concert at Halvor's as early as January. The semester itself was kickstarted with Nico & Vinz the first weekend of February. Just over two and a half weeks later, Kris Winther performed in Festsalen at Afterski, which by the way was sold out. Tyr has also just performed on stage in Festsalen as the 4th (!) concert from Samfunnet's side this semester.

The booking managers have worked hard and long to offer the Ås audience the best selection this semester, and I thank them for all they have accomplished. At the same time, they are already planning for the autumn semester, and it will be exciting to see what they come up with.

Our technical department has been challenged by several concerts and revues. The personnel managers have held training sessions both within the committees and for others in the house, so that more people can become familiar with how sound and lighting work. In addition, KS Lighting Technical has continued its investment plan and is now in year five out of five. This year, two new sound mixers have been acquired, one for the disco committee and one for the sound committee. These will be extensively used during party nights, revues, and concerts, enhancing the production quality we can offer at concerts and shows.

The disco committee has also been able to offer a popular feature in Halvors Hybel during party nights this spring. With the brand-new sound mixer, we can expect even better disco nights.

I would like to thank the committee heads who have served this semester. Their efforts and

dedication have been significant, and together with the committee members, they have ensured that the audience has great experiences here at our venue. The current committee heads this spring have been: Håvard Smidesang (Light Personnel), Frøydis Nikita Nygaard Sveen (Sound Personnel), Alette Selliseth (Light Technical), Henrik Johan Larsson (Sound Technical), Magnus Schie Larsen (Booking), Synne Hatløy (Booking), Hedda Kirstine Gudbrandsen (incoming Booking), and Jamshid Suhrabi (Disco). Thank you very much for your work and collaboration this semester.

Status for Concert Unit V24

At the time of writing, there are four committees associated with the Concert Unit:

Sound Committee (15 committee members)

Lighting Committee (15 committee members)

Disco Committee (5 committee members) Artist & Booking (5 committee members)

Finally, I would like to thank you for the trust you placed in me nearly six months ago. I thoroughly enjoy my time with the Concert Unit and in the Board of Samfunnet.

Mathias Nordhagen, Head of Concert of the Board of Samfunnet i Ås 2024.

Honorable General Assembly!

Board spring 2024

Chair - Vetle Sølsnæs Rosseland

7.2 The Business Committee

Administration Responsible - Frida Aarrestad

Career Day Responsible - Ingeborg Aasebø

Event Responsible - Ingrid Rustad Røflo

Sponsor Responsible - Kristian Trepainer Walland

Incoming Sponsor Responsible - Mariann Mosvold

Marketing Responsible - Linus Vormeland

Career Day Spring 2024

On February 14, Næringslivsutvalget organized NMBU's career day for the spring. There were 40 companies present, and many students came by steadily throughout the day. We had companies covering all faculties, and the companies have provided positive feedback that they felt they made good contact with the students. Unfortunately, the Career Day banquet was canceled this time due to a few registered companies for this, and several of the companies at the last minute found out that they could not participate after all. We are looking at solutions to avoid such events in the future.

Other Events and Activities

Since the last GF, we have planned the spring semester and look forward to a semester with both familiar and new events! The week before Career Day Spring was kickstarted with "Preparation for Career Day with Naturviterne" here the focus was on how to stand out at Career Day, and in jobseeking context. Unfortunately, Career Day Nach had to be canceled, so we plan to carry this out well to conduct in the autumn instead. Otherwise, we have planned company visits in Rakkestad on March 5th, Ås-så-videre, and a self-development event. All events we have conducted have had over 40 attending students, something we are very pleased with! We look forward to the spring and are delighted to contribute to making NMBU students visible and better prepared for working life.

Career Fund

The Career Fund consists of 15% of the profit from the career days. The profit from 2023 is distributed in 2024. 2023 was the first year all the money has been distributed, and 227,578 NOK was distributed to career-promoting events. Funds from the career fund can be applied for three times a year, with the next deadline on March 20. To apply or read about guidelines and previous distributions, go to 'Karrierefondet' on www.nunmbu.no.

Sponsorship Work

The spring semester for the Sponsor Responsible involved continuing the work of acquiring partners for UKA in Ås 2024, Samfunnet, and Tuntreet. Before Christmas, we created package deals in various

sizes for anniversary partners, main collaboration partners, collaboration partners, and support partners. In addition, we made a decision together with the UKA board to approach companies with values in line with NMBU. This resulted in Equinor and Kongsberg Gruppen, which could have been an easy source of large sums, being struck from the list. The collaboration packages have worked well, and we plan to create a similar system to get more partners for Samfunnet and Tuntreet. We are proud to present that Tekna is the main collaboration partner for miniUKA, and Bane NOR is our anniversary partner and revue partner.

The focus is that the companies we bring in should be both attractive to the student body and in line with NMBU's values. This is reflected in the work laid down in Stena Recycling through REdu to help analyze the waste from the environmental stations during UKA and set a higher standard for sorting food, plastic, and rest.

Moving forward, the tasks will be to contact companies for the Grill Party and finalize contracts towards UKA in Ås 2024.

Climate

Næringslivsutvalget has assessed its activities to try to reduce the climate footprint of the body. Most of the greenhouse gas emissions come from purchases for events and sweaters. These are emissions that are difficult to reduce; we continue to work to maintain low emissions.

On behalf of the board of the Næringslivsutvalget, Vetle Sølsnæs Rosseland, Chair of the Næringslivsutvalget at NMBU 2024

7.3 Tuntreet

Honorable General Assembly!

Editorial staff

At the time of writing, Tuntréet's editorial staff consists of 42 contractual members, and most of the job positions have been filled. Tuntréet has had a great interest in all positions, and most new appointments at the time of writing are for positions where there is an advantage to have a longer overlap.

The responsible staff V24

Editor-in-chief: Martin Hansebråten

Managing editor: Tuva Hebnes

Head of Layout: Aurora My Evjen Pettersen

Head of Photography: William Fredrik Bakke Dahl

Head of Translation: Amalie Pedersen Brønmo

Head of Proofreading: Bjørg Eli Nymo

Editorial secretary: Julie Anine Strømme

Game page: Tilde Milia Skåtun

Finances and ads

Tuntréet continuously evaluates sources of funding and advertising revenues. The main funding comes from NMBU through the Communications department. The funding from NMBU comes to 220,000 a year. This is the same as last year's funding. The collaboration with NU on advertising packages has worked well in our opinion. This has helped to achieve a more stable advertising revenue, and NU is helpful in all areas where Tuntréet lacks expertise or capacity. However, NU does not cover all advertising revenue, and Tuntréet works to get appropriate advertisers and support. Generally speaking, it is becoming more difficult to get ads in print media, compared to how it has been in the past. This is a national trend, where interest in newspapers, magazines and other print media has been declining.

At the request of the Board of House and Finance (HF), more has been spent on social events within Tuntréet. This is very important to continue to have a good quality of the magazine. Tuntréet also has a goal that it should be pleasant to join. We take the simplicity of filling positions as a positive response to this work.

Editions

Tuntréet continuously assesses circulation figures, to reach as many people as possible without having to throw away editions. This autumn there were 800 Norwegian and 200 English editions. We have chosen to go down 50 English editions, since we have noticed that one is left with a good number of these. Nevertheless, one notices a great interest in the Norwegian edition. The last edition each semester seems to be very popular. We are therefore considering whether to increase the circulation figure for TT05 and TT10.

Modernization of technical equipment

Tuntréet has had a backlog in technical equipment, but through funding from HF, five new PCs have been purchased. The paper has thus gone from 2 PCs, to 5 completely new ones that are adapted to Tuntréet's needs. At the same time, Tuntréet's office landscape has been rebuilt to fit the new system.

Web & Social Media

The website of Tuntréet is constantly being worked on. 'Have you heard that' seems to be particularly popular. The website has room for improvement in the future, if one continues to have such successful recruitment. Other student newspapers, for example, have purely online stories, which we also consider whether it is possible.

Otherwise, we try to be present on social media, making sure that Tuntréet is known by the student body as a whole.

Thanks!

First, I would like to thank everyone in Tuntréet's editorial team for a wonderful year. I came in from outside the newsroom and was really welcomed with open arms. I've gotten to know people I'll never forget and have made friends for life. The year has been filled with both ups and downs, but has perhaps been one of the most rewarding things I have been a part of! I'm probably not going to disappear completely but want to say thanks to everyone anyway! Good luck to Tuva and the newly elected editor.

MartinHansebråten, Editor-in-chief,Tuntréet,Spring2024

7.4 UKA i Ås

Dear General Assembly!

We hope everyone has enjoyed miniUKA and is ready for UKA in Ås this fall!

It has been a year since the UKE board started working towards UKA in Ås 2024. The organization consists of nearly 500 volunteers who have completed miniUKA and have begun planning for the upcoming UKA in Ås this autumn.

miniUKA took place from February 28 to March 3, serving as a trial run before the main UKA event scheduled from October 3 to October 28. We've had three concerts, two miniUKA revues, and other activities, totaling 12 events. The execution has exceeded all expectations, and we have gained valuable experience to enhance the planning for UKA in Ås this fall. A big thank you to all the volunteers – this wouldn't have been possible without you!

We are already well underway with the planning for the main UKA this fall and are excited to show you what we've been working on!

Proposed resolution

The General Assembly takes note of the matter.

Case 8: Cases submitted in

accordance with applicable deadlines

8.1 Changes in Articles of Association

Proposal 1.1 Submitted by the Committee for Ethical Guidelines

Background

Since spring 2023, the Committee for ethical guidelines has prepared ethical guidelines for Studentsamfunnet i Ås. The committee consisted of Kristine Holter, Åslaug Flatabø, Vilde K. Pedersen, Johanna W. Hidle, Andreas Kinnari, and Brage Bærheim. The ethical guidelines clarify which ethical standard Studentsamfunnet has to ensure well-being and a good environment. The preparation of the ethical guidelines is based on the purpose clause §1.1, where we want to promote good camaraderie between the members of Studentsamfunnet.

The committee has received input for ethical guidelines from the members of Studentsamfunnet since the fall General Assembly 2023. The proposal for ethical guidelines was shared at Studentsamfunnet's website and in Tuntreet, and a form was sent out to all members of Studentsamfunnet. In addition, the ethical guidelines have been presented for the Board of House and Finance in three rounds and have been revised in five rounds. The committee thanks for all input that was submitted within the deadline.

Now, the committee wishes to implement the ethical guidelines in the organization. The proposal is to implement the ethical guidelines in the Articles of Association where the rules of order apply.

The ethical guidelines as a whole are presented in appendix 1.

Suggestions for change:

Addition to §1.2 and§6.5:

§1.2 MEMBERS

All members of Studentsamfunnet i Ås must comply with the ethical guidelines and the Rules of Procedure of Studentsamfunnet i Ås.

§6.5 SANCTIONS

Sanctions may be granted when violation of the ethical guidelines and the rules of procedures at Studentsamfunnet i Ås has occurred, or as a result of conflict or distrust cases. Anyone who participates in activities under the auspices of Studentsamfunnet or staying at Studentsamfunnet's property is obliged to comply with the sanctions given.

The Board House and Finance’s evaluation

The Board of House and Finance suggests the change in the Article of Association.

Proposal 1.2 Submitted by the Board of Samfunnet

Background

Currently, personnel issues that arise during party nights or otherwise running the house among volunteers are first handled by the HR manager in consultation with the Head of Bodega and Leader if necessary. The statutes state that the Board of House and Finance must deal with all core matters, including personnel matters. However, this does not happen in practice/very rarely. We would like to change point a) in section §4.1.4 Case management so that it appears that the Board of House and Finance has supreme authority in personnel matters but is not responsible for handling all personnel matters. In addition, we would like to raise the sum of investment costs that needs to be applied for through the Board of House and Finance from NOK 15 000 to NOK 30 000, since today’s monetary currency has changed greatly.

Suggestions for change:

Change of §4.1.4:

§ 4.1.4 Rules of procedure

The Board of House and Finance shall deal with all core issues. In this paragraph, the term "core issues" means the following:

a) Superior authority in Aall personnel cases

b) All investments with a cost estimate above kr 15 000 30 000

c) Approve budget for all activities with cost estimate above kr 300 000

d) Set requirements of result for Studentsamfunnet's other boards and bodies

e) Create and revise instructions for Studentsamfunnet's other boards and bodies annually

f) Enter contracts with a cost estimate over kr 300 000 which are not already included in the budgets of the board of Samfunnet, board of UKA, Tuntreet and the Business Committee

g) Follow up Studentsamfunnet's formal obligations

h) Work for Studentsamfunnet's established strategy, follow up on this at and superior level and report achieved goals in the strategy at the GA

i) All decisions affecting Studentsamfunnet's real estate

j) Other matters that are considered principally and strategically important for Studentsamfunnet

The Board House and Finance’s evaluation

The Board of House and Finance suggests the change in the Article of Association.

Case 9: Informative cases

9.1 Editorial changes for the articles of Studentsamfunnet i Ås

According to § 3.6.1 of the statutes of the Student Association in Ås, the Board of Samfunnet is authorized to make editorial changes. The General Assembly must be informed of any changes at the first opportunity. We take this opportunity to inform you about the following editorial changes in §2.7.2, §3.4.2, §3.7, §4.1.4, §4.1.8, §4.2.8, §4.3.2, §4.3.3, §4.3.8, §4.4.7, §4.5.3, §4.5.8, §6.4 and §7.1. For the English articles, the editorial changes only apply to §2.7.2 and §4.1.4

§ 2.7.2 The Operations and Maintenance Committee

A member of the Board of Samfunnet, a member of the Board of UKA, and one external member of the Board of House and Finance are representatives of the operations and maintenance committee (DUV).

§ 4.1.4 Rules of procedure

The Board of House and Finance shall deal with all core issues. In this paragraph, the term "core issues" means the following:

a) All personnel cases

b) All investments with a cost estimate above kr 15 000 30 000

c) Approve budget for all activities with cost estimates above kr 300 000

d) Set requirements of result for Studentsamfunnet's other boards and bodies

e) Create and revise instructions for Studentsamfunnet's other boards and bodies annually when needed

f) Enter contracts with a cost estimate over kr 300 000 which are not already included in the budgets of the board of Samfunnet, board of UKA, Tuntreet, and the Business Committee

g) Follow up Studentsamfunnet's formal obligations

h) Work for Studentsamfunnet's established strategy, follow up on this at and superior level and report achieved goals in the strategy at the GA

i) All decisions affecting Studentsamfunnet's real estate

j) Other matters that are considered principally and strategically important for Studentsamfunnet

Proposed resolution

The General Assembly takes note of the matter.

9.2 Climate accounting for Studentsamfunnet i Ås

The climate accounting for Studentsamfunnet i Ås is divided according to scope 1, 2 and 3. The scopes give a brief explanation of where the emissions come from and where they are listed in the climate accounting. The scopes are briefly explained below.

Scope 1

Direct emissions from own means of production or emissions controlled by the business, including fossil fuel used for transport and/or heating. Emissions from this scope have not taken place in 2023 as no fossil fuel has been used for heating or transport of own cars during this period. This goes for all the underlying bodies of Studentsamfunnet i Ås.

Scope 2

Indirect emissions associated with electricity, heating, regulation of the indoor climate in owned and rented buildings as well as other forms of possibly purchased energy are used for. The consumption figures have been received from NMBU Teknisk Drift (Technical Operations). Emissions from this scope can be calculated based on location and/or a market-based method, including which of the bodies have had the highest degree of use of the building mass during a given period. Guarantees of origin (GOs) have been given for all electricity consumption.

Scope 3

Scope 3 includes indirect emissions associated with the purchasing of goods and services, besides the purchase of electricity. The emissions under this scope is linked to the organization’s activity, but arise from sources that are neither owned nor controlled by the business. Below, items such as flights, mileage allowance, waste and other goods will naturally be found. Many of the emitting factors include several steps in the production process from raw materials to finished products and are marked with T1-4 for materials and A1-3 for food and beverages.

Results

The climate accounting for Studentsamfunnet i Ås 2023 show a total emission of 78,15 tCO2e. Emissions (scope 3) from activities, purchases, and waste accounted for the largest emissions with 95% of the total number, and district heating and electricity (scope 2) accounted for around 5% of the emissions. No emissions were registered under Scope 1.

Percentagedistributionofclimategasemissionsperunitin2023

UKA

UKA show a total (only Scope 3) greenhouse gas emission of 4.7 tCO2eq for 2023. Their largest emissions are related to food, beverages, and travel costs.

Samfunnet i Ås

Samfunnet i Ås show a total (Scope 2 + 3) greenhouse gas emission of 55,9 tCO2eq for 2023. The largest emissions are related to food, beverages, snacks, electricity, and district heating.

Tuntreet

Tuntreet show a total (only Scope 3) greenhouse gas emission of 2 tCO2eq for 2023. The largest emissions are related to printing of the student magazine and food.

The Board of House and Finance

The Board of House and Finance shows a total (Scope 2 + 3) greenhouse gas emission of 5,7 tCO2eq for 2023. The largest emissions are related to food and beverages. District heating and electricity that accrues to HF’s areas of responsibilities (3 of 12 months) are calculated in this case, which corresponds to 0,394 tCO2eq.

The Business Committee at NMBU

The Business Committee at NMBU how a total (only Scope 3) greenhouse gas emission of only 2,7 tCO2-eq. Food and beverages are the main sources of emissions.

Ringfest

Ringfest have a total emission of 4,1 tCO2eq. Over half of the emissions are related to meals containing meat. The numbers for Ringfest were included with the numbers for NU in CEMAsys.

Climate accounting for Studentsamfunnet i Ås is presented fully in appendix 2.

Proposed resolution

The General Assembly takes note of the matter.

Case 10: Elections in according with Studentsamfunnet’s Articles of Association

AccordingtoStudentsamfunnet’s Articlesof Association,thecandidaciesarepresented as an attachmentthreedaysbeforethe GeneralAssembly.

10.1 The Board of Samfunnet

10.2 Tuntreet

10.3 The Business Committee

10.4 The Board of House and Finance

Proposed resolution

10.5 Election Committee

The General Assembly has by voting elected the following candidates:

The Board of Samfunnet

Leader:

Head of Finance:

Head of Events:

Tuntreet

Editor:

The Business Committee

Head of Event:

Head of Administration:

Head of Career Day:

The Board of House and Finance

Student representative:

Election Committee

Representative:

Representative:

Case 11 Additional Cases

Casesthatarewished tobe addressedduringcase11canbedelivered tothemeeting managementbythetimethe GeneralAssemblybegins.

Appendix1-EthicalguidelinesforStudentsamfunnetiÅs

Ethical guidelines for Studentsamfunnet in Ås

The ethical guidelines build upon Norwegian law, Studentsamfunnet in Ås’ values, statutes and other decided guidelines. The ethical guidelines apply to all members of Studentsamfunnet in Ås. The Board of House and Finance are responsible for revising the guidelines and updating them when needed.

All members commit to follow the ethical guidelines upon concluding a membership. Members commit to be familiar with the current applicable guidelines. Objectionable circumstances are to rapported, and confidential information is not to be shared. Violations of the ethical guidelines can result in sanctions following an evaluation of the case.

1. Equality and inclusion

All members of Studentsamfunnet in Ås are to show respect for all people regardless of age, ethnicity, gender, gender identity and gender expression, sexual orientation, religion, philosophy of life, political views or degree of abilities. Studentsamfunnet in Ås does not tolerate any form of illegal discrimination, or any form for racism, harassment or bullying. Studentsamfunnet in Ås is a place where debate and exchange of words is encouraged, where the opinion of others shall be respected. Studentsamfunnet in Ås works to ensure all members are included and have access to Studentsamfunnet in Ås’ meeting areas and events.

2. Respect for other people’s integrity and boundaries

Studentsamfunnet in Ås is a safe organization where every individual’s integrity and boundaries are respected. Harassment, transboundary behavior and abuse is not tolerated.

3. Understanding of roles

Elected and volunteers in positions of responsibility are to be especially aware of the responsibility, power and influence opposite to others both within and outside the organization. They are not to abuse the trust they have by virtue of their position. This includes maintaining the trust and reputation outwardly of Studentsamfunnet in Ås. Members are not to expose themselves or others to danger when representing Studentsamfunnet in Ås.

4. Economical responsibility

All work is to be executed honestly, fairly and without corruption. Volunteers who manage Studentsamfunnet in Ås’ funds commit to be familiar with the current applicable guidelines for economy and management regarding their field and position.

5. Hability

Advisers are to be competent and uncompromised upon handling cases at Studentsamfunnet in Ås. In the presence of personal interest, close relations with either party in an ongoing case, the adviser is compromised and is not to assist the handling of the case.

6. Violation of the guidelines

Violations of the guidelines are to be reported to the nearest leader, HR-responsible, the Board of House and Finance or other contact persons at Studentsamfunnet in Ås. It is preferable that the person reporting states their own name so that the advisers can reach out during the handling of the case. It is possible to report anonymously, but this limits the opportunities of the advisers while handling the case.

If members violate the ethical guidelines, Studentsamfunnet in Ås has the authority to make a decision of a whistleblowing case. Studentsamfunnet in Ås reserves the right to suspend members while managing a whistleblowing case if necessary. Violations can be sanctioned with a verbal or written warning, exclusion from events or an injunction to resign from one’s position. Serious violations can be sanctioned through suspension or exclusion.

7. Revision

The Board of House and Finance reserves the right to revise the ethical guidelines when needed.

by the Climate Accounting Committee

1. Introductionandpurpose

At Studentsamfunnet i Ås’ General Assembly fall 2019, it was decided that Samfunnet i Ås shall develop a climate accounting report for the entities associated with Studentsamfunnet i Ås. This includes organizations such as Samfunnet i Ås, the Business Committee at NMBU, (NU), Tuntreet, UKA, and the Board of House and Finance (HF). Consequently, a climate accounting committee was established under the Economics Unit. The committee consists of one head of committee and five committee members. The climate accounting committee is tasked with identifying and collecting data, then calculating the carbon footprint using the CEMAsys software for the mentioned entities. The result of this work, the climate accounting report, are to be presented at Studentsamfunnet i Ås’ General Assembly. Subsequently, Samfunnet i Ås recognized the value of such a committee and expanded its responsibilities to include guidance on purchases. Thus, the climate accounting committee has adopted a dual role: climate accountant and advisor.

The purpose of this report is to present a method that can be used to maintain a climate account for Studentsamfunnet i Ås and to highlight the carbon footprint of Studentsamfunnet i Ås and the magnitude of greenhouse gas emissions. The method is based on “The Greenhouse Gas protocol” (the GHG Protocol), which is a guide on how an organization conducts climate accounting. The guide only covers six greenhouse gases defined in the Kyoto protocol. The report is also intended to provide a fact-based foundation for implementing cost-effective emission reduction measures. The accounts should be transparent, understandable, and accessible to the student community at Samfunnet i Ås.

2. Method

2.1 System delimitation

The purpose of a company’s climate account is to keep track of the company’s direct and indirect emissions of greenhouse gases that contribute to increased greenhouse effects. The climate accounting committee at Samfunnet i Ås has therefore chosen to follow the most common protocol for monitoring and reporting such information, "The Greenhouse Gas protocol" (GHG Protocol). In addition to organizational and operational limitations, the GHG Protocol helps define the framework for the committee’s work.

2.1.1 The GHG protocol

The protocol is developed for the measurement and reporting of greenhouse gases and is based on private initiatives through the World Resource Institute (WRI) and the World Business Council for Sustainable Development (WBCSD). The GHG Protocol consists of an accounting model that explains how a business can quantify its direct and indirect greenhouse gas emissions. The model helps link emissions to where they are used to prevent double counting and provides clear system boundaries for each business. This is done by dividing emissions into 3 parts/scopes.

Figure 1 – Overview of scopes

Results from the protocol are extracted in CO2 equivalents, after conversion of gases such as carbon dioxide (CO2), methane (CH4), nitrous oxide (N2O), hydrofluorocarbon gases (HFCs),

perfluorocarbons (PFCs), and sulphur hexafluoride (SF6). By following the protocol, the committee’s work can later be linked to any ISO standards, as they correspond with each other.

2.1.2 Scopes

The climate accounting for Studentsamfunnet i Ås is divided according to scope 1, 2 and 3. The scopes give a brief explanation of where the emissions come from and where they are listed in the climate accounting. The scopes are briefly explained below.

Scope 1

Direct emissions from own means of production or emissions controlled by the business, including fossil fuel used for transport and/or heating. Emissions from this scope have not taken place in 2023 as no fossil fuel has been used for heating or transport of own cars during this period. This goes for all the underlying bodies of Studentsamfunnet i Ås.

Scope 2

Indirect emissions associated with electricity, heating, regulation of the indoor climate in owned and rented buildings as well as other forms of possibly purchased energy are used for. The consumption figures have been received from NMBU Teknisk Drift (Technical Operations).

Emissions from this scope can be calculated based on location and/or a market-based method, including which of the bodies have had the highest degree of use of the building mass during a given period. Guarantees of origin (GOs) have been given for all electricity consumption.

Scope 3

Scope 3 includes indirect emissions associated with the purchasing of goods and services, besides the purchase of electricity. The emissions under this scope is linked to the organization’s activity, but arise from sources that are neither owned nor controlled by the business. Below, items such as flights, mileage allowance, waste and other goods will naturally be found. Many of the emitting factors include several steps in the production process from raw materials to finished products and are marked with T1-4 for materials and A1-3 for food and beverages.

2.2 Organisational limitations

Based on the operational structure of Studentsamfunnet i Ås, it is most practical to maintain a climate account focusing on purchases from sales lists for food and bevegares, Visma, Stena Recycling, and Energinet. Therefore, the climate account will only address physical products, as services that do not result in a measurable physical unit will have little to no impact on the climate account. Revenues, fees, insurance, VAT, licenses, and similar operational costs will not be included.

Depreciation will not be recorded in the climate account, as it occurs periodically at a later time than the purchase. However, emissions will have the greatest impact at the production/purchase time. Therefore, the total value at the time of purchase excluding VAT will be considered when recording in the climate account.

Since determining the exact production time for the purchasing company will be difficult, the climate account will be recorded based on the accounting date according to the accounts of Studentsamfunnet i Ås. This way, emissions will be reflected according to the activity for the given period.

2.3 Operational limitations

After an evaluation from the previous period, the committee has chosen to continue using the CEMAsys software for the period 2023/2024.

CEMAsys software converts the number of units used from relevant activities into tons of CO2 equivalents (tCO2e). The software is independent of the unit's designation within the system, providing comparable figures in tCO2e for all activities and purchases made by Studentsamfunnet i Ås or any of its sub-organizations. Emissions are reported with an accuracy of up to 0.1 tCO2e due to limitations in the software. The software rounds decimal numbers from 0 to 0.49 down to the nearest 0.1 tCO2e, and from 0.5 to 0.99 up to the nearest 0.1 tCO2e. This introduces significant uncertainty in the results, as smaller emissions are underreported. To counteract this effect, total figures for the year for each emission factor have been used.

While the collected data is well traceable, more accurate investigations can be conducted at a later date. Based on the experiences of the previous period, the same organizational structure has been chosen for allocation of emissions, making it easier to prioritize emission reductions.

Figure 2 – Organizational structure

2.4 Data quality and evaluation

Data quality and the database are crucial for how well the climate account represents the actual environmental impact associated with the operation of Studentsamfunnet i Ås. Precise and specific data will result in a better and more credible outcome, providing a better basis for decisions based on information from the climate account.

The data used for emissions calculation is primarily obtained from the direct consumption specified in the accounting program Visma eAccounting. In addition to this data, consumption figures for food and beverages come from ESPOS sales lists, and energy and waste data come from NMBU Technical Operations. No specific cutoff has been applied when extracting raw data, except when documentation has been impossible to decipher. As a cumulative database, this is assumed to represent the organization's activity well.

The raw data is further processed through Excel files that are well traceable back to the raw data. It is then the respective committee member's task to assess which emission factor and quantity correspond to the activity. This process involves some judgment and constitutes the greatest uncertainty in the climate account. Efforts are being made to reduce this uncertainty through standardized guidelines (see section 2.5.6 "Standardized Guidelines"). Additionally, there is uncertainty in reporting the number of people consuming meals.

All emissions are allocated to the part of the organization they are accounted for. This applies to the part of the climate account based on receipts from Visma eAccounting. Other emissions for energy and waste belong to the sub-unit Studentsamfunnet i Ås.

2.5 Relevant consumption figures for Studentsamfunnet i Ås

The majority of recorded emissions come from Scope 3, with the exception of electricity and district heating in Scope 2.

2.5.1 Transport

Data are obtained from account code 7100 Car allowance and 7130 Travel expenses. For flights, buses, and trains, the distance between destinations and the number of travelers is considered. Hotel and AirBnB rentals are included if applicable, but this is not mandatory. For kilometer allowances, the number of kilometers reported driven and the vehicle's fuel type are considered.

2.5.2 Waste

Data are obtained from Stena Recycling and collection points where Samfunnet delivers waste. Of the collected waste, 1/3 is allocated to Samfunnet, following the economic distribution key used for the joint ownership between Studentsamfunnet i Ås, NMBU, and SiÅs. For residual waste, a sorting rate of 23% is assumed based on figures from Stena Recycling. This means that 77% of residual waste is assumed to go to incineration, contributing to climate impact, while 23% does not represent a climate impact as it goes to material recycling according to the 0:100 principle.

2.5.3 Energy

Data is obtained from Energinett, which provides statistics for energy for NMBU's meters. Of the measured energy, 1/3 is allocated to Samfunnet, following the economic distribution key used for the joint ownership between Studentsamfunnet i Ås, NMBU, and SiÅs. Studentsamfunnet i Ås’ share is further distributed among the departments “responsible” for the building in specific periods. Emission figures for electricity into the building are calculated based on Norwegian hydropower, as origin guarantees for hydropower have been purchased. The calculation is based on NORSUS’ life cycle analysis of electricity from hydropower in Norway, with an emission factor of 16.4 kgCO2e/MWh. The emission factor for district heating is based on the emission stated by Statkraft for their plant.

2.5.4 Food and beverages

Data are obtained from Espos's overview lists and account codes 4010 Purchase of goods high VAT, 4020 Purchase of goods medium VAT, 4110 Purchase of goods tax-free, 4130 Purchase of beverages high VAT, 4140 Purchase of beverages medium VAT, 4150 Purchase of beverages, 7310 Food and beverages for own use, 7115 Food and beverages for community services. Some food and beverages also appear on other account codes such as 6000 Artist fees and 6005 Other fees.

We have entered the numbers as total kg and liters per type of food and beverage. For meals, this is entered per meal, divided among emission factors such as "vegetarian meal," "meat meal," "fish meal," and "average meal."

In 2023, Espos lists were allocated to Studentsamfunnet i Ås, so 100% of the distribution went to Samfunnet. In UKE years, distribution is based on the number of tickets sold for the person responsible for the building.

2.5.5 Operating materials

Operating materials include all materials purchased to ensure the operation of Studentsamfunnet i Ås can proceed as planned. This includes everything from larger purchases of technical equipment to tools, garbage bags, and T-shirts. If a product consisted of several materials (e.g., 50% cotton and 50% polyester), this was distributed among the materials. For products with more than 70% of a particular material (e.g., 85% polyester, 10% elastane, 5% cotton), it was entered.

2.5.5.1

Administrative costs,

supplies, operating materials etc. Here, data has been extracted from account codes 6800 Office and administrative costs, 6560 Supplies, 6710 Event costs, 6500 Technical equipment, 6540 Furniture, 6550 Operating materials, and 6620 Repairs and maintenance. If the product consisted of multiple materials (e.g., 50% cotton and 50% polyester), it was distributed among the materials. For products with more than 70% of a specific material (e.g., 85% polyester, 10% elastane, 5% cotton), it was categorized under the main material. Some electrical equipment, due to a lack of specific emission factors in Cemasys, was labeled as "Electric items, small [kg]" and "Cable unspecified [kg]."

2.5.5.2 Support, flowers, gifts, and prizes

Data were obtained from account code 7420 Flowers, gifts, and prizes and 7245 Social support within the organization. All physical purchases, such as flowers, medals, pins, alcohol, and Christmas gifts, are included. Products are recorded in terms of kilograms per material, and alcohol is measured in liters.

For flowers, no good emission factors were available in CEMAsys previously, but in 2023, data used a rose bunch from the Netherlands. In previous years, it was manually calculated with an average factor of 13.6 kgCO2e/kg of flowers.

2.5.5.3 Cleaning

Under the cleaning of Studentsamfunnet i Ås, data is extracted from account code 6360 Cleaning. Physical purchases such as plastic buckets, soap, cleaning agents, and parts used for maintenance are included.

2.5.5.4 Marketing costs and effects

Data were obtained from account code 7320 Marketing costs, 4050 Purchase of promotional items, and 7300 Promotional items for own use. Marketing costs include all physical purchases of clothing such as hoodies, T-shirts, etc. Additionally, all stickers, banners, skinsuits, and pins, among other items, are included. Products are recorded in terms of kilograms per material, and the weight was estimated where it was not provided or possible to find equivalent data online.

2.5.5.5 Printing costs

For printing costs, data were retrieved from account code 7330 Printing costs. Printing costs include the printing of Tuntreet, semester programs, various posters, the UKEmagazine, and recruitment programs. The approach here was to calculate the weight per product and multiply it by the number of products to find the total weight (kg) of paper used.

2.5.5.6 Emission factors

Emission factors are included in the CEMAsys software and are assigned to various activities. This, combined with weight, determines the amount of greenhouse gas emissions. Each committee member exercises discretion in this regard, meaning that different committee members may assess the material and weight differently for the same products. CEMAsys' emission factors are developed for more specific cases than what Studentsamfunnet i Ås requires. CEMAsys has not developed emission factors for all items purchased by Samfunnet. Consequently, the committee, on certain occasions, must either find its own data with emission figures or make adjustments and choose the emission factor that best reflects the purchased item or activity. With standardized guides, discussed in section 2.5.6 below, the uncertainty in the choice of emission factor and quantity is reduced.

2.5.6 Standardized guides

To reduce uncertainty and the time spent recording receipts from Visma, standardized guides have been created. These guides serve as templates for recording multiple entries. They have predetermined emission factors and material quantities. For example, a large pizza from SiÅs would be recorded with the emission factor "Meat meal avg. [pcs]" and three portions per pizza. This reduces the need for discretion in choosing emission factors, materials, and weights. The information entered into the standardized guides is based on concrete data, either from product sheets or individual weighing. Each time an entry is made more than once, the template is updated so that all committee members know how a specific item is recorded. This way, the template functions as a living document.

The climate accounting for Studentsamfunnet i Ås 2023 show a total emission of 78,15 tCO2e. Emissions (scope 3) from activities, purchases, and waste accounted for the largest emissions with 95% of the total number, and district heating and electricity (scope 2) accounted for around 5% of the emissions. No emissions were registered under Scope 1.

Table 1 – Total emissions per Scope, divided by collected subcategories (shown in Norwegian)

3.2 UKA

UKA show a total (only Scope 3) greenhouse gas emission of 4.7 tCO2eq for 2023. Their largest emissions are related to food, beverages, and travel costs. See appendix 1 “Key numbers UKA” for a more detailed overview.

3.3 Samfunnet i Ås

Samfunnet i Ås show a total (Scope 2 + 3) greenhouse gas emission of 55,9 tCO2eq for 2023. The largest emissions are related to food, beverages, snacks, electricity, and district heating. See appendix 2 “Key numbers Samfunnet» for a more detailed overview.

3.4 Tuntreet

Tuntreet show a total (only Scope 3) greenhouse gas emission of 2 tCO2eq for 2023. The largest emissions are related to printing of the student magazine and food. See appendix 3 “Key numbers Tuntreet» for a more detailed overview.

Percentage distribution of climate gas emissions per unit in 2023

Fordeling av utslipp 2023

3.5 The Board of House and Finance (HF)

The Board of House and Finance shows a total (Scope 2 + 3) greenhouse gas emission of 5,7 tCO2eq for 2023. The largest emissions are related to food and beverages. District heating and electricity that accrues to HF’s areas of responsibilities (3 of 12 months) are calculated in this case, which corresponds to 0,394 tCO2eq. See appendix 4 “Key numbers the Board of House and Finance” and appendix 6 “Electricity, district heating, and waste” for more detailed overviews.

3.6 The Business Committee at NMBU (NU)

The Business Committee at NMBU how a total (only Scope 3) greenhouse gas emission of only 2,7 tCO2-eq. Food and beverages are the main sources of emissions. See appendix 5 “Key numbers the Business Committee and Ringfest” for a more detailed overview.

3.7 Ringfest

Ringfest have a total emission of 4,1 tCO2eq. Over half of the emissions are related to meals containing meat. The numbers for Ringfest were included with the numbers for NU in CEMAsys. See appendix 6 “Key numbers NU and Ringfest” for a more detailed overview.

4. Discussionanduncertainties

Over the years, various approaches have been taken regarding how to input different purchases and activities into CEMAsys. This in itself introduces uncertainty, potentially rendering the climate accounts for 2022 and 2023 non-representative as a comparison baseline with previous years under normal operations. Nevertheless, it is possible to compare 2022 with 2023, even though 2022 was a UKE year. With an evidently good societal year, emissions would still be lower than in a year with a full UKE festival.

There is some uncertainty related to the raw data used in the climate account's calculations. This uncertainty arises from the discretion used in selecting emission factors and the rarity of weight specifications for products. Efforts have been made to find realistic figures, either through product information pages, weighing similar products, or making assumptions in certain cases. There is also an underlying uncertainty associated with the fact that emission factors are largely developed for general cases and not for the specific case of individual activities. The extent of this uncertainty cannot be quantified, and it can never be eliminated given the current requirements for environmental reporting.

As mentioned earlier, the CEMAsys software has a resolution of 0.1 tCO2e, which, for Studentsamfunnet i Ås, constitutes a significant portion of the total uncertainty. This is estimated to represent up to 5% uncertainty overall and would likely primarily increase emissions related to operating materials, secondary transport, and food.

The methodology from previous years has changed regarding which department is responsible for Studentsamfunnet (the building) in specific periods. During periods of regular operations, Samfunnet is responsible; in October during UKE years, UKA is responsible, and during periods without regular operations, the Board of House and Finance is responsible. This leads to a distribution where the Board of House and Finance is responsible for operations in June, July, and December; UKA will be responsible for operations in October during UKE years, and Samfunnet is responsible for the remaining months. This results in a distribution key used for allocating emissions related to energy, in the form of electricity and district heating, into the building for each of the mentioned departments.

The results show that waste accounts for 3.2% of the total emissions. Stena reports a sorting rate of 23%, and Samfunnet sorts its waste with a rate of 40.87%. This means that emissions could be reduced with better recycling and waste management, but with waste emissions of 2.5 tCO2e, there is still commendation for Studentsamfunnet Ås' waste management. Regardless, this is a relatively inexpensive way to reduce emissions, as material recycling is associated with much lower emissions than incineration.

District heating and electricity account for 5.19% of the total emissions. The low emissions associated with electricity are due to origin guarantees, and district heating uses biofuels. There is uncertainty about how much can be done about this, as SiÅs and NMBU are involved in management and each take their third of the pie for the climate account.

The majority of emissions from 2023 are associated with food, where the majority comes from meat-based meals. An average meat-based meal has 230% higher greenhouse gas emissions than a

vegetarian meal, based on data from CEMAsys. Therefore, it would be beneficial to encourage more vegetarian meals and fewer meat-based meals, considering greenhouse gas emissions.

Appendix 3: Candidate Booklet

Candidate Booklet

Case 10: Election

10.1 The Board of Samfunnet Leader

Running for election:

✔ Magnus Schie Larsen

✔ Wilhelm Olav Anthun

Presentation of Magnus Schie Larsen

Dear General Assembly,

My name is Magnus, I am 25 years old, and I hereby nominate myself for the position of leader of Samfunnsstyret. I am studying Chemistry and Biotechnology, currently in my second year at NMBU. Samfunnet is my social arena, where I have found my place in Ås.

I began my academic journey by volunteering at Samfunnet, and it has defined my time here. Volunteering has inspired and motivated me in my roles, bringing me joy. The more responsibility I have been entrusted with, the more inspired and motivated I have become. I am genuinely committed to ensuring we have the best possible student community!

As the committee chief for Artist & Booking, I have tried to create the best possible activities for students at NMBU. Samfunnet should be a place where everyone can feel a sense of belonging, and my goal is for everyone to feel included and seen. Unfortunately, a lack of volunteers is a significant challenge felt throughout the entire student community. To reverse this trend, I believe we must involve a larger portion of the students as members. Because the community is of and for the students! If we start there and encourage people to want to be part of the community, it can be easier to recruit volunteers.

In order for us to further develop Samfunnet, we must continue the excellent cooperation we already have. It is important to foster a sense of belonging and ownership within the committees, blocks, and the entire Samfunnet. It is also crucial to promote dialogue and experiential development across committees and bodies within the Student Community. I aim to contribute to internal cooperation within the student community, ensuring that the various entities work together to create a comprehensive offering. That we help each other, and learn together and from each other.

Through my various roles in Ås, I have gained valuable insight into how the Samfunnet operates. I have closely collaborated with Samfunnsstyret, especially in finance and marketing, and committees in several different blocks. As the leader of the department association and a representative in the faculty board, I have also learned a lot about how a board functions. In these roles, I have gained a good understanding of what it is like to work on a board and the challenges we face here in Ås. The more roles I have taken on, the more responsibility I have sought, and I have developed a greater desire to contribute. Now, I wish to engage even more as a leader of Samfunnsstyret.

I hope you will trust me to be the next leader of Samfunnsstyret.

Best regards,

Magnus Schie Larsen

If we can achieve this, we can create a vibrant and living student society.

Honored General Assembly,

My name is Wilhelm, and I hereby ask for your trust to become the leader of the Board of Samfunnet.

I have been a student at NMBU for almost six years, and I still have a bit of time left of my master's degree in Ecology. I wish to use this time to give back to the student community, which has made my time in Ås infinitely better than it could have been.

I have participated eagerly in large parts of the student community and believe that I possess a truly unique combinationof experiences andknowledgethatmakes me a good candidate for the leadership of Samfunnet. I have leadership experience from several associations, the student council, and a year as a full-time leader in the Student Board. After a year as a husmann, I know the community buildinginside andout, andIhave been in close contact with SiÅs, which means I know what it's like to collaborate with them. My time in the student democracy also means that I already have a relationship with key persons at the university and elsewhere in SiÅs.

As the leader of the Board of Samfunnet, my focus will be to create an organization that supports everyone who chooses to spend their time as a volunteer, and I will be first in line to applaud initiative and engagement. Samfunnet should be a place where one feels encouraged, succeeds in their tasks, and looks forward to returning after their shift is over.

Happy election!

Best regards, Wilhelm Olav

Anthun

Presentation of Wilhelm Olav Anthun

Head of Finance

Running for election:

✔ No pre-registered candidates

Head of Event

Running for election:

✔ No pre-registered candidates

10.2 Tuntreet Editor

Running for election:

✔ Marie Tjelta

Presentation of Marie Tjelta

Hello, dear general assembly!

My name is Marie Tjelta, and I am ready to step into the role of editor for Tuntreet. I am 21 years old and currently in my second year of studying International Environment and Development Studies.

I have been a journalist at Tuntreet since my first week at Ås, and through this, I have gained valuable expertise in both journalism and the workings of Tuntreet as a publication. Before coming to Ås, I spent a year studying creative writing, where I further developed my writing skills. Additionally, I have spent a significant portion of my youth engaged in political activism, leading various county groups. Notably, I have contributed several opinion pieces and media statements to various newspapers. This has provided me with relevant leadership experience and the ability to represent Tuntreet outwardly, even in challenging situations.

source of knowledge, and a playground for creativity. We will cover both entertaining and exciting topics, as well as those that are taboo and timely. Tuntreet should reflect life within the Ås community while presenting innovative content with a diverse range of subjects.

Furthermore, I want Tuntreet's staff to feel heard and proud of the excellent newspaper they consistently produce with each issue! Tuntreet would not be the same without them. Tuntreet is not only a publication but also a social hub for students who share a passion for the same student newspaper. Everyone should feel supported and included within Tuntreet, and I aim to achieve this through more frequent staff meetings and additional social events.

Dear fellow students, I am ready to take the next step into an editorial role and uplift your voices. Please honor me with the opportunity.

Best regards,

Marie Tjelta.

As editor, I will strive to amplify the voices of all students. Tuntreet should be a platform for debate, a

10.3 The Business Committee

Head of Administration

Running for election:

✔ No pre-registered candidates

Head of Events

Running for election:

✔ No pre-registered candidates

Head of Career Day

Running for election:

✔ No pre-registered candidates

10.4 The Board of House and Finance Student Representative

Running for election:

✔ Jørgen Måleng

PresentationofJørgenMåleng

Honorable General Assembly!

I hereby nominate myself as the student representative for the Board of House and Finance. My name is Jørgen Måleng, I am 23 years old, and I come from Våler in Østfold. I am about to complete my 5th year at NMBU and am in my 1st year of a master's degree in Economics and Administration. During my time in Ås, I have greatly enjoyed engaging in the student community and have been fortunate to have had the opportunity. I have participated in Student Parliaments, held various positions in my social association, and served as the Head of Finance for UKA i Ås 2022. Especially during my two years on the UKA board, I gained a very good insight into Studentsamfunnet and its importance for the students.

In my role on the UKA board, I also served for two years on the Board of House and Finance. Here, I gained a good understanding of how HF works on everything from investments to strategy, and the importance it has for the long-term operation of Studentsamfunnet. I found this incredibly exciting and it's work that I am truly passionate about. I will use my

previous experiences and commitment in the role of student representative to be the voice of Thorvald and Tora. Especially now, as we are in a building that is in dire need of renovation. Aud.Max. is deteriorating and unfortunately, it is falling far down on the priority list. It will be important for us students to demand more from our gathering point and teaching venue.

I see myself as an affable guy who is accommodating and thrives with extra responsibility. I care extremely about Studentsamfunnet and understand its importance for us students. As the student body is also constantly changing, I believe we should dare to look forward while still maintaining the traditions that have brought us to where we are today.

Dear Thorvald and Tora, I hope you will place your trust in me and allow me to be your voice for the next year.

Good election!

Best regards,

Jørgen Måleng

10.5 Election Committee

Member x 2

Running for election:

✔ Helene Fuglesang Svensen

✔ Ingrid Lamark PresentationofHeleneFuglesangSvensen

Dear General Assembly,

My name is Helene Fuglesang Svensen, and I am in my fourth year of veterinary studies. Since I arrived in Ås in 2021, I have managed to involve myself in various activities. I have served as the event coordinator in VSF and held numerous positions within both social and academic associations in the veterinary program. Almost three years ago, I joined “DÅs –Danseforningen Ås”, where I have served on the board, acted as revue manager, and held other roles. Additionally, I served as a student representative in the Student Council for one year. In short, I enjoy getting involved and contributing in different areas and contexts.

have to wait until my return. However, after some consideration, it feels right to apply now, as this is the last opportunity in my educational journey where I can take on such a role. Therefore, I want to give it a try even though I cannot physically attend the General Assembly.

My main motivation for running for Valgnemnda is to become a part of and contribute to the organizational aspect of Samfunnet. I believe this is an important position that requires motivated and capable individuals. I also enjoy socializing and have built a broad network here in Ås over the years. This network could be beneficial if I could be involved in selecting individuals who are suitable for the various roles at Samfunnet. Furthermore, I want to make more acquaintances and become part of the skilled team working at Samfunnet.

An most importantly, I want veterinary and veterinary nursing students to contribute more to the roles at Samfunnet. At the previous General Assembly, I believe there were only four representatives from my faculty in total, including myself. This is something I want to change, and I believe a lot of the work can be done by better disseminating information, especially internally among the students. After all, a large portion of the student body is located at the veterinary faculty, and there are many talented individuals who I know could contribute positively to the roles at Samfunnet.

Best regards,

Helene Fuglesang Svensen

I have thought about getting involved in a position at Samfunnet before finishing my studies in Ås for a while now. When I heard that I had been nominated for this position, which I had already found intriguing for some time, I felt compelled to give it a try. I am currently on exchange in France this semester, and initially, I thought that a position at Samfunnet would

Honorable General Assembly,

My name is Ingrid Lamark, I am 22 years old, from Sandnes, and am in my second year studying geomatics here at Ås. I hereby stand for election to the election committee.

Since I began my studies in the fall of 2022, I have had the great pleasure of actively participating in our student community. Through my involvement in association life, the Student Society, and when I was the Freshman Leader for my program, I have gained valuable insights into how the various aspects of Ås collaborate and thrive together. This has not only given me a deeper understanding of our shared culture but also strengthened my network and personal growth.

volunteerism that makes the Student Society the special place it is. Through my engagement, I wish to ensure that we not only maintain but also build upon this wonderful culture of community service and togetherness here at the Student Society in Ås.

Good luck with the election!

Kind regards,

Ingrid Lamark

As a positive, engaged, and extroverted individual, I am passionate about contributing to our community. My experiences from various positions have taught me the value of volunteerism and unity, which are the very backbone of the Student Society. I am convinced that my background and my network will make me a strong candidate to contribute to the recruitment work and continue the proud tradition of

Presentation of Ingrid Lamark