Last revised 24th of march 2025
LIST OF ABBREVIATIONS AND DEFINITIONS
NMBU–NorwegianUniversityofLifeSciences
GA–GeneralAssembly.ThehighestauthorityofStudentsamfunnetiÅs.ReferredtoasGF (Generalforsamling)inNorwegian.
NU–BusinessCommittee.ReferredtoasNæringlivsutvalgetvedNMBUinNorwegian
UKAiÅS–means“theweek”.Amonth-longfestivalmadebyÅsstudents.Herereferredto theorganizationbehindit.
TheBoardofHouseandFinance–ThehighestauthorityofStudentsamfunnetiÅs betweenGA
Tuntreet–Thestudentnewspaper.Herereferredtotheorganizationbehindit
ARTICLESOFASSOCIATIONFOR STUDENTSAMFUNNETIÅS
CHAPTER1.PURPOSEANDMEMBERSHIP
§1.1THEPURPOSEOFSTUDENTSAMFUNNET
StudentsamfunnetiÅsaimstopromoteagoodcamaraderiefortheirmembers.Through speeches,discussionsandentertainmentwhichshallcontributetojoyanddevelopmentfor theirmembers.
§1.2MEMBERS
AllmembersofStudentsamfunnetiÅsmustcomplywiththeEthicalGuidelinesandthe RulesofProcedureofSamfunnetiÅs.
§1.2.1Ordinarymembers
AnyonestudyingatNMBUhastherighttobecomeamemberofStudentsamfunnetiÅs.The BoardofSamfunnetmaygrantpeoplemembershiptoindividualswhootherwiseaffiliate withNMBUorStudentsamfunnetiÅs.
Ordinarymembershavemembershipforone,threeorfiveacademicyearsatatime,paying thecorrespondingmembershipfee.OneacademicyearistheperiodfromAugustthrough June.
Ordinarymembershavespeaking-,proposal-,andvotingrightsatStudentsamfunnet’s GeneralAssembly,hereaftercalledStudentsamfunnet’sGA.
§1.2.2Lifelongmembers
Tobecomealifelongmember,youmustbefinishedasastudentatNMBUorotherwise affiliatedwithNMBUorStudentsamfunnetiÅs.
LifelongmembershipisgranteduponapplicationtotheBoardofSamfunnet.
Lifelongmemberspaymembershipfeeasasinglepayment.
LifelongmembershavetherighttospeakatStudentsamfunnet’sGA.
Lifelongmembersshallnotconductcommunityservice.
§1.2.3Internationalmembers
AnyinternationalstudentstudyingatNMBUhastherighttobecomeaninternational memberofStudentsamfunnetiÅs.
Internationalmembersdonotpayamembershipfeebutareresponsibleforsigningupasa member.
Internationalmembersshallconductcommunityservice.
Specialbenefitsandcriteriaforinternationalmembersaredefinedinseparatedocuments compiledbytheBoardofSamfunnet.
Internationalmembershavespeaking-,proposal-,andvotingrightsatStudentsamfunnet’s GA.
§1.2.4Honorarymembers
Tobecomeanhonorarymember,onemusthavemadeextraordinaryeffortsfor StudentsamfunnetiÅs.
Studentsamfunnet’sBoardofHouseandFinanceappointshonorarymembers.Allmembers cansubmitnominations,withgoodrationale,forhonorarymemberstotheBoardofHouse andFinance.HonorarymembershipsareawardedatStudentsamfunnet’sGA.
HonorarymembershavetherighttospeakatStudentsamfunnet’sGA.
§1.2.5Membership
MembershipatStudentsamfunnetiÅsiscreatedbysigningupasmember.Themembership ispersonal,andanymembermustbeabletoverifytheirmembershipwhenusingtheirrights.
Amembermayapplyto theBoardofSamfunnettofreezetheirmembership.Thememberis responsibleforcontactingtheBoardofSamfunnetwhenapplyingtofreezeandre-opena membership.
Thefollowingrulesappliestofreezingofmembership:
a) Thememberwillnotbecalledtocommunityservice.
b) ThememberdonothaveeconomicbenefitsatStudentsamfunnetiÅs.
c) Thedurationofthemembershipwillnotbeextended.
d) ThememberstillhaverightsequaltoordinarymembersatGA.
MembersofStudentersamfundetiTrondhjemreceivethesamebeneficialgoodsasordinary members,buttheydonothavespeaking-,proposal-,andvotingrightsatGA
MembersatStudentsamfunnetiÅshavetheright toaccessprotocolsfromallorgansby deliveringanaccessrequest.Decisionsofmajorimportanceshallbedisclosedtothe membersofStudentsamfunnetandarereferredtoatGA.Thisdoesnotapplytopersonnel cases.
CHAPTER2.DAILYOPERATIONS
§2.1RESPONSIBILITY
TheLeaderofSamfunnetisultimatelyresponsiblefordailyoperationsatStudentsamfunneti Ås.
§2.2SIGNATORYRIGHTSANDPROCURATION
LeaderofSamfunnethassignatoryright.
TheChairoftheBoardofHouseandFinanceandonememberofHouseandFinancecan togethersignonbehalfoftheorganization.
ProcurationisassignedtotheHeadofFinanceoftheBoardofUKAandtheHeadofFinance ofSamfunnet.
§2.3RIGHTSTOUSESTUDENTSAMFUNNET’SFACILITIES
InorderforstudentassociationsorteamstousetherighttorentroomsatSamfunnetforfree, aminimumof¾ofthemembersofthestudentassociationorteammustbememberof StudentsamfunnetiÅs.ListofmembersmustbedeliveredtotheBoardofSamfunnetbythe 15thofSeptemberintheautumnsemesterandbythe15thofFebruaryinthespringsemester.
§2.4BODEGAKONSERNET- THEBODEGAGROUP
TheBodegaGroupisresponsibleforthepracticalimplementationofeventsdelegatedbyThe BoardofSamfunnet.
TheGroupDirectoristheleaderoftheBodegaGroup.
TheformerGroupDirectorandtheBoardofSamfunnetappointtheGroupDirectorfora one-yearperiod.TheremainingmembersofTheBodegaGroupareemployedincooperation betweentheGroupDirectorandtheBoardofSamfunnet.
§2.5GRADUATIONCELEBRATION
Thegraduationcelebrationisasocialcheck-offforcandidateswhoarefinishingtheirstudies atNMBU.TheBoardofSamfunnetfindsandhiresaleaderfortheGraduationCelebration Committee.Thisisdonebefore1stofJuneoftheyearpriortotherespectivegraduation celebration.
§2.6THEREWARDSFORTHEENGAGEDATSTUDENTSAMFUNNET
§2.6.1
Contributors
ContributorsofStudentsamfunnet’sdailyoperationsaredividedintofourmaincategories, accordingtoincreasingresponsibilitiesandrewards:members,committeemembers, committeemanagersandboardmembers.
TheBoardofHouseandFinancedetermineswhichbenefitsapplytoothertemporary committeesandrepresentativesassociatedwithStudentsamfunnetiÅs.
§2.6.2
Rewards-SamfunnetiÅs
TheBoardofSamfunnetdeterminestheamountofcharityandwhichrewardsapplyto Studentsamfunnet’smembers,committeemembersandcommitteemanagersthrough regulatorydocumentsforthese.Theboardmustgivewritteninstructionstoallwhoperform voluntaryworkatSamfunnetiÅs.
§2.6.3
Rewards-UKAiÅs
TheBoardofUKAdeterminestheamountofcharityandwhichrewardsapplytotheir volunteersduringUKAiÅsthroughregulatorydocumentsforthese.Therewardsystemfor thoseengagedintheUKEorganizationbesidestheactualUKEeventsshallbeagreedupon bytheBoardofSamfunnetandtheBoardofHouseandFinance.TheBoardofUKAmust givewritteninstructionstoallwhoperformvoluntaryworkatUKAiÅs.
§2.6.4
Rewards-BusinessCommitteeatNMBU
TheBoardofBusinessCommitteeatNMBUdeterminestheamountofcharityandwhich rewardsapplytotheirvolunteersincollaborationwiththeBoardofSamfunnet,through regulatorydocumentsforthese.TheBoardoftheBusinessCommitteeatNMBUmustgive writteninstructionstoallwhoperformvoluntaryworkonbehalfoftheBusinessCommittee atNMBU.
§2.6.5
Rewards-Tuntreet
Theresponsibleeditordeterminestheamountofcharityandwhichrewardsapplytotheir volunteersincollaborationwiththeBoardofSamfunnet.Theresponsibleeditormustgive writteninstructionstoallthosewhoperformvoluntaryworkonbehalfofTuntreet.
§2.6.6
Rewards-Boards
TheBoardofHouseandFinancedeterminestheamountofcharityandwhichrewardsapply totheBoardofSamfunnet,theBoardofUKA,theeditoratTuntreetandtheBoardofthe BusinessCommittee.
§2.7REPRESENTATION
§2.7.1TheBoardofCo-ownership
TheBoardofCo-ownershipthebuildingofSamfunnetpermanentlyappointstheLeaderof Samfunnet.TheotherrepresentativeisappointedamongtheexternalmembersoftheBoard ofHouseandFinance.
§2.7.2TheOperationsandMaintenanceCommittee
AmemberofTheBoardofSamfunnetandoneexternalmemberoftheBoardofHouseand Financearerepresentativesoftheoperationsandmaintenancecommittee(DUV).
§2.8SUSTAINABILITY
AllbodiesofStudentsamfunnetiÅsmustputeffortstowardsminimizingtheimpacton climateandenvironmentbyStudentsamfunnetiÅs.Theactionstakenshallbepresentedto GA.
CHAPTER3.GENERALASSEMBLYAT STUDENTSAMFUNNETIÅS
§3.1GENERALASSEMBLY
ThehighestauthorityofStudentsamfunnetistheGeneralAssembly;Generalforsamling, herebyreferredtoasGA.
GAisconvenedtwiceayear,oncepersemester.
InthespringsemesterGAisheldbytheendofMarch.
IntheautumnsemesterGAisheldbytheendofOctoberduringodd-numberedyears,andby theendofNovemberduringeven-numberedyears.
§3.2SUMMONINGANDAGENDA
§3.2.1Announcement
GAmustbeannouncedfourweeksinadvanceatthelatestcontainingtheagendaand informationofdeadlinesforsubmittingcasestotheBoardofSamfunnet.TheBoardof SamfunnetisresponsibleforannouncingandhencesummoningtheGA.
§3.2.2Submittedcases
AllmembersandgoverningbodiesofStudentsamfunnetiÅshavetherighttoproposecases cf.§1.2.ProposedcasesmustbesubmittedtotheBoardofSamfunnetwithinthreeweeks priortotheGA.
§3.2.3Casepapers
Thecasepapersshallbepublishedandavailableforallmembersatthelatesttwoweeksin advanceoftheGA.
§3.2.4Candidacy
CandidaciesshallbesenttotheElectionCommitteenolaterthansevendaysbeforeGAand shallbepublishedatthelatestthreedaysbeforeGAintheirownattachmenttothecase papers.Candidateswhohaven’tsenttheircandidacybeforethedeadlinearetobeconsidered proposalsduringmeetingcf.§3.8.3.
§3.2.5Additionalcases
AtGA,caseswhicharenotontheagendamaybeaddressedunderAdditionalcases.These casesmustbenotifiedtothechairofthemeeting,inwrittenform,beforethemeetingstarts. Thesecaseswillnotbeprocessedif¼ofthevotersopposetoit.
§3.2.6MeetingProtocol
AllelectionsanddecisionsmadebytheGAarerecordedinaseparateprotocol.Theprotocol ispublic.
§3.3SPEAKING-,PROPOSAL-,ANDVOTINGRIGHTS
ThemembersofStudentsamfunnethavespeaking-,proposal-,andvotingrightsunderGAcf. §1.2.
OrdinaryandinternationalmembersofStudentsamfunnethavetherighttorunforelectionat GA.
Anyonewhoisnotanactivestudenthastherighttorunforelectionasanexternal representativeintheBoardofHouseandFinanceatGA.
GAmaygrantspeakingrightstoothersthanmembersofStudentsamfunnet.
§3.4AGENDAFORGA
TheagendaforGAmustcontainthefollowing:
§3.4.1SpringGA
Case1 Approvalofagendaandmeetingsummoning
Case2 Approvalofchairsofmeeting
Case3 Appointmentofscrutinizersandminute-taker
Case4 Electingtworepresentativestosignprotocolwithmainchairofthemeeting
Case5 ReportforStudentsamfunnetiÅsofthepreviousyearaccordingtotheestablished strategy
Case6 ApprovaloftheannualaccountsforStudentsamfunnetiÅsandaccountant’sreport.
Case7 PreliminaryreportsforStudentsamfunnetiÅsforspring
Case8 Casessubmittedinaccordancewithapplicabledeadlines
Case9 Informativecases
Case10ElectionsinaccordancewithStudentsamfunnet’sArticlesofAssociation
10.1TheBoardofSamfunnet:
a) Leader electedfortwoperiods
b) HeadofFinance electedforthreeperiods
c) HeadofEvents electedforthreeperiods
10.2Tuntreet:
a) Editor electedfortwoperiods
10.3TheBusinessCommittee:
a) HeadofEvent electedfortwoperiods
b) HeadofAdministration electedfortwoperiods
c) HeadofCareerDay electedforthreeperiods
10.4TheBoardofHouseandFinance:
a) Studentrepresentative electedfortwoperiods
10.5ElectionCommittee:
a) Twomembers electedfortwoperiods
10.6TheBoardofUKA,duringodd-numberedyears:
a) Leader–HeadofUKAiÅs electedforfourperiods
b) HeadofOperations electedforfourperiods
c) HeadofEvent electedforfourperiods
d) HeadofMarketing electedforfourperiods
e) HeadofRevue electedforfourperiods
f) Headofservice electedforfourperiods
g) HeadofPartyManagement electedforfourperiods
h) HeadofFinance electedforfourperiods
Ineven-numberedyears
10.7HansHovenhetHestehoven,isappointedbythesittingOrdenskollegietandapprovedby theGAeveryfouryearsineven-numberedyears.
a) Ordenskollegietconsistingofthe Grandmaster,Masterof electedforeightterms CeremoniesandCantzler
Case
11Additionalcases
§3.4.2AutumnGA
Case1 Approvalofagendaandsummoning
Case2 Approvalofchairofmeeting
Case3 Appointmentofscrutinizersandminute-taker
Case4 Electingtworepresentativestosignprotocolwithmainchairofthemeeting
Case5 PreliminaryreportsforStudentsamfunnetiÅsforautumn
Case6 StrategyforStudentsamfunnetiÅs
a) ApprovalofStudentsamfunnet’soverallgoal(processedevery3years)
b) ApprovalofStudentsamfunnet’slong-termstrategy(processedevery3years)
c) Approvaloftheworkprogramfortheupcomingyear(processedeveryyear)
Case7ApprovalofbudgetsforStudentsamfunnetiÅsfortheupcomingcalendaryear
Case8 Casesreceivedinaccordancewithapplicabledeadlines
Case9 Informativecases
Case10ElectionsaccordingtoStudentsamfunnet’sArticlesofAssociation
10.1TheBoardofSamfunnet:
a) HeadofBodega electedfortwoperiods
b) HeadofMarketing electedfortwoperiods
c) HeadofAdministration electedfortwoperiods
10.2Tuntreet:
a) Editor electedfortwoperiods
10.3TheBusinessCommittee:
a) Leader electedfortwoperiods
b) SponsorshipCoordinator electedfortwoperiods
c) HeadofMarketing electedfortwoperiods
10.4TheBoardofHouseandFinance:
a) Externalrepresentative electedforfourperiods
b) Externalrepresentative electedforfourperiods
Ineven-numberedyears
c) ExternalrepresentativeappointedbytheHouseandFinanceBoard.ApprovedbyGA forfourperiods.
10.5ElectionCommittee:
a) Twomembers electedfortwoperiods
Case11Additionalcases
§3.4.3Casepresentation
Allcasesmustbepresentedinawaythatallowsmeetingparticipantstoaskquestionsand debate.
§3.5PERIODSOFMANDATE
Periodsaredefinedasthefollowing:
1st ofJanuaryto30th ofJune,and1st ofJulyto31st ofDecember.
Thoseelectedforthreetimeperiodshaveone-periodoftransitionwithcurrentboard member,followedbyatwo-timeperiodasanactingboardmember.Duringtransitionperiod theboard-electhasobligationtoattendbutnovotingright.
ThemandateoftheBoardofUKAlastsfourperiods.Theboardmembersareactingintheir positionsfromtheGAtheyareelectedatanduntilanewBoardofUKAiselected.
§3.6DOCUMENTSFORSTUDENTSAMFUNNETIÅS
§3.6.1ChangestotheArticlesofAssociation
ChangestoStudentsamfunnet’sarticlesofassociationcanonlybemadeatGA.Proposalsfor amendmentsoftheArticlesofAssociationmustbepresentedasanindependentcase.The casemustbesubmittedtotheBoardofSamfunnetinwritingatleast3weeksbeforeGAis convened.Proposalsforamendedphrasingintherelevantamendmentmustbeannouncedat least3daysbeforeGAisconvened.Theproposedamendmentisapprovedifitreceivesa2/3 majorityofthevotes.Blankvotesareconsideredasnotcast.
TheBoardofSamfunnetisentitledtomakeeditorialadjustmentsinStudentsamfunnet's articlesofassociation.Ifadjustmentsaremade,theGeneralAssemblyistobeorientedatthe nextpossibleoccasion.
§3.6.2Resolutions
Resolutionsaredecisions,declarationsorstatementsmadebyanorganizationorassembly.
ResolutionproposalsmustbepostedandsubmittedtotheBoardofSamfunnetnolaterthan sevendayspriortotheGAorextraordinaryGA,andamendmentproposalsconcerningthe case;nolaterthanthreedayspriortoGAorextraordinaryGA.StudentsamfunnetiÅscannot annulsuchproposalsfromtheagendawithoutdebate,unlessdecidedbyatwo-thirds majority.Undertheprocessingoftheresolutionproposals,editorialchangesmaybemade unlessthecase-presenteropposesit.Intheprocessingoftheresolution,afinalvoteshall decidewhethertheproposalfor resolutionisapprovedornot.Aproposalforresolutionis approvedifitreceivessimplemajority.
§3.6.3OtherDocuments
OtherdocumentsforStudentsamfunnetiÅscanbeadoptedbytheGAbyplurality.
§3.6.4InterpretationoftheArticlesofAssociation
Shouldtherebeanydoubtabouttheinterpretationofthewordinginthearticlesof associationtheinterpretationoftheNorwegianarticlesisassumedcorrect
§3.7VOTING
Votinggenerallyoccursbyshowofhands.IncaseswheretheGAseesitappropriate,voting maybeconductedelectronically.Writtenorelectronicvotingshalltakeplaceif atleastten membersrequireit.
Thechairofmeetingshallannouncetheopeningandclosingofthevoting.Outsidethistime period,votingcannotbedone.
Pluralitymeansmajority,butnotmorethanhalfthecastvotescounted.
Simplemajority(50%+1)meansmorethanhalfofthecastvotescounted,blankvotesalso counted.
Decisioncasesusuallyrequireasimplemajority.
§3.8ELECTIONS
§3.8.1Electionofcandidates
AllelectionsofcandidatesattheGAshallbedonebysecretballot.
§3.8.2Chronologyofelections
Candidatesareelectedbysimplemajority(50%+1).Firstly,theelectionoftheleaderis conducted.Furtherchronologyoftheelectionofpositionsisdecidedonthebaseofnumber ofcandidatesperposition.Thepositionwiththehighestnumberofcandidatesiselectedafter theleader.ThisappliestothosewhodisclosedtotheElectionCommitteeabouttheir candidacybeforetheGAhasbegun.
§3.8.3Proposalsofnewcandidatesduringmeeting
AttheGAit’spossibletoproposecandidatesforanypositionsduetobeelected,thismust happeninaccordancetothedeadlinessetbythechairofthemeeting.
§3.8.4Castingofvotes
Tocastthevotebyballot(notelectronically)onemustwritethenameofthecandidate runningforthepositioninquestion.Onlyonenameperpositionistobewrittenontheballot.
Iftherearemorethantwocandidates,andnonereachsimplemajorityofthevotesinthefirst voting,thenthetwocandidateswiththehighestnumberofvotespassontothesecond voting.
Ifnoneofthecandidatesreachsimplemajorityafterthesecondvoting,anewroundof questionswillbeopenedforthecandidates,followedbyathirdandfinalcastofvotes.
Ifstillnoneofthecandidatesreachsimplemajority,thentheelectionmustbepostponeduntil extraordinaryGA,andtheElectionCommitteewillbybesteffortsfindsuitablecandidates forelection.
§3.8.5Votingresults
ThevotingresultsofeachelectionofthepositionsmustbeannouncedtotheGAbefore presentationandelectionofthefollowingpositionstarts.
§3.9THEELECTIONCOMMITTEE
TheElectionCommitteeshallfindsuitablecandidatesforthepositionselectedbytheGA. TheElectionCommitteeconsistsoffourmembers.
TheBoardofSamfunnetappointsonepersonwho,onbehalfofStudentsamfunnet,ensures follow-upoftheElectionCommittee.ThispersonisresponsibleforgatheringtheElection CommitteethefirsttimepriortoeveryGA.TheElectionCommitteeshallworkin accordancewiththeinstructionsgivenbytheBoardofHouseandFinance.
§3.10EXTRAORDINARYGENERALASSEMBLY
§3.10.1RequirementsforextraordinaryGA
ExtraordinaryGAshallbeconvenediftheBoardofHouseandFinancedecides,orifatleast 70ordinarymembersdemandit.
§3.10.2CasepapersforextraordinaryGA
Thecasepapersshallbepublishedandavailabletoallmembersnolaterthanoneweek beforeextraordinaryGAtakesplace.ItistheBoardofSamfunnetsresponsibilitytoannounce extraordinaryGA.
§3.10.3RulesofprocedureforextraordinaryGA
ExtraordinaryGAcanonlyprocessthecaseorthecaseswhicharethereasonforconvening extraordinaryGA.Thesemustbeannouncedinthesummoning.
§3.10.4TheagendaforextraordinaryGA
TheagendaforextraordinaryGAmustcontainthefollowing:
Case1 Approvalofagendaandmeetingsummoning
Case2 Approvalofchairofmeeting
Case3 Appointmentofscrutinizersandminute-taker
Case4 Electingtworepresentativestosignprotocolwithchairofthemeeting
Case5 Submittedcase(s)
§3.10.5MeetingprotocolsforextraordinaryGA
AllelectionsandresolutionsatStudentsamfunnet’sExtraordinaryGeneralAssemblyare recordedinaseparateprotocol.Theprotocolispublic.
§3.11WAIVERANDEXEMPTIONAFTERELECTION
Position-electsshallbeexemptedfrombecomingactingintheirpositioniftheyaretomove fromtheplaceandinwritingrequireit.Otherwise,resignationafterstartingtheactingperiod ofapositionmayonlybegrantedifitismorethanonesemesterleftofthemandateandthe personthemselveshavesentawrittenrequestofresignationtotheBoardofHouseand Financeandtheygranttheresignation.Ifanunexpectedceasefromapositionoccurs,new electionsmaytakeplaceaftertheBoardofHouseandFinancehasreceivedwrittennoticeof vacantposition.
CHAPTER4.STUDENTSAMFUNNET'SBODIES
§4.1STUDENTSAMFUNNET'SBOARDOFHOUSEANDFINANCE
§4.1.1Objective
TheBoardofHouseandFinancehasthesupremeauthorityoverStudentsamfunnetiÅs`core issuesbetweenGAandshallworkstrategicallytoensureahealthyandlong-term managementofStudentsamfunnet,itseconomyanditsrealestateinaccordancewiththe establishedstrategy.TheBoardofHouseandFinancehasaparticularresponsibilityfor conductingstrategicevaluationsincooperationwithotherboardsandbodies.
§4.1.2Boardmembers
TheBoardofHouseandFinanceconsistsoftenmemberswithspeaking,proposalandvoting rights:
a) StudentRepresentative
b) Fourexternalrepresentatives
c) Appointedexternalrepresentative
d) LeaderofSamfunnetiÅs
e) LeaderofUKAiÅs-UKEboss
f) LeaderoftheBusinessCommitteeatNMBU
g) HeadofTuntreet–Editorinchief
ThefollowingpositionshavespeakingrightswithintheBoardofHouseandFinance:
a) HeadofFinanceofSamfunnetiÅs
b) IncomingHeadofFinanceofSamfunnetiÅs
c) TheHeadofFinanceofUKAiÅs
d) HeadofAdministrationofSamfunnetiÅs
Externalrepresentativesshallnotbeactivestudents.
TheappointedexternalrepresentativeisappointedbytheBoardofHouseandFinanceand approvedbytheGA.
§4.1.3Quorum
TheBoardofHouseandFinancehavequorumwhenatleastsevenofthememberswith votingrightsarepresent.Decisionsaremadewhenaproposalreceivesatleastfiveofthe votes.TheLeaderoftheBoardofHouseandFinancehasadoublevotein occurrencesoftie.
§4.1.4Rulesofprocedure
TheBoardofHouseandFinanceshalldealwithallcoreissues.Inthisparagraph,theterm ”coreissues”meansthefollowing:
a) Superiorauthorityinallpersonnelcases
b) AllinvestmentswithacostestimateaboveNOK30000
c) ApprovebudgetforallactivitieswithcostestimateaboveNOK300000
d) SetrequirementsofresultforStudentsamfunnet’sotherboardsandbodies
e) CreateandreviseinstructionsforStudentsamfunnet’sotherboardsandbodieswhen needed
f) EntercontractswithacostestimateoverNOK300000whicharenotalready includedinthebudgetsoftheBoardofSamfunnet,BoardofUKA,Tuntreetandthe BusinessCommittee
g) FollowupStudentsamfunnet’sformalobligations
h) WorkforStudentsamfunnet’sestablishedstrategy,followuponthisatasuperior levelandreportachievedgoalsinthestrategyattheGA
i) AlldecisionsaffectingStudentsamfunnet’srealestate
j) Othermattersthatareconsideredprincipallyandstrategicallyimportantfor Studentsamfunnet.
§4.1.5
Instructions
TheBoardofHouseandFinanceisentitledtorequirethatotherboardsandbodiesregularly submitandupdateinstructionsandguidelines.
§4.1.6
Economy
TheBoardofHouseandFinanceallocatesrentalincomeandprofitsgeneratedbytheBoard ofUKA,theBoardofSamfunnet,TuntreetandtheBusinessCommittee.
§4.1.7
ChairofHouseandFinance
TheBoardofHouseandFinanceconstitutesitself.Thechairanddeputychairareelected amongnon-studentboardmembersandthemandateisforoneyearatatime.
§4.1.8
Authority
TheChairofHouseandFinanceisauthorizedtoreceiveandprosecutelawsuitsonbehalfof Studentsamfunnet.Thisalsoincludespolicecases.
§4.1.9
Conflictresolution
TheBoardofHouseandFinancehasthesupremeresponsibilityforthesettlementofconflict betweenboards,cf.Chapter6.DisputesbetweentheBoardofHouseandFinanceandoneor moreoftheStudentsamfunnet’sboardsorbodiesshallbesettledatGA.Ifthedispute concernsStudentsamfunnet’sreal estate,two-thirdsofthemajorityatGAisrequiredto opposetheBoardofHouseandFinance’sdecision.
§4.2THEBOARDOFSAMFUNNET
§4.2.1
Purpose
TheBoardofSamfunnetmanagesStudentsamfunnet’sdailyoperationsandrepresents Studentsamfunnetoutwards.TheboardsshallhelpensurethatStudentsamfunnet’s establishedstrategyisfulfilled,thatStudentsamfunnet’sArticlesofAssociationsare compliedwithandthatdecisionsmadebytheGAandtheBoardofHouseandFinanceare implemented.
§4.2.2
Boardmembers
TheBoardofSamfunnetconsistsofsixactingboardmemberswithspeech-,proposition-, andvotingrights:
a) Leader
b) HeadofAdministration
c) HeadofFinance
d) HeadofBodega
e) HeadofEvent
f) HeadofMarketing
ThefollowingpositionshavespeakingrightswithintheBoardofSamfunnet:
a) Board-elects
§4.2.3
Quorum
TheBoardofSamfunnethasquorumwhenatleastfouroftheboardmemberswithvoting rightsarepresent.Decisionsaremadewhenaproposalreceivesatleastfourofthevotes.The Leaderhasadoublevoteinoccurrencesoftie.
§4.2.4
Economy
TheBoardshallensuregoodfinancialmanagementand,inaddition,followbudgetssetby theGA.TheBoardofSamfunnetshallfollowthefinancialguidelinesissuedbytheBoardof HouseandFinance.TheBoardshallissueabudgetproposalviatheBoardofHouseand Finance.TheHeadofFinanceofSamfunnetisresponsibleforfollowinguptheeconomyof theBoardofHouseandFinance,theBusinessCommitteeandTuntreet.
§4.2.5
Meetingprotocols
Protocolsmustbekeptforallmattersprocessedbytheboard.Theboardmemberspresent mustsigntheprotocol.
§4.2.6Delegatedauthority–hiring
TheBoardofSamfunnethastheauthoritytohirecommitteemanagersandemployeesinall committeesandotheremployeestheyneed.
§4.2.7Instructions
TheBoardofSamfunnetmustfollowthetaskinstructionsgivenbytheBoardofHouseand Finance.
§4.2.8Reports
EachmemberoftheBoardofSamfunnetisobligedtoprepareatransitiondocumentfortheir successor,aswellasmakingthemfamiliarwiththedutiesandproceduresoftheirposition.
§4.3UKAIÅS
§4.3.1Purpose
UKAiÅsaimstopromotegoodcompanionshipforthemembersofStudentsamfunnetiÅs. UKAwillcontributetoensuringthatStudentsamfunnet’sestablishedstrategyisfulfilled,and thatStudentsamfunnet’sArticlesofAssociationarecompliedwith.UKAiÅswillcontribute toinformationandpositiveawarenessaboutthestudentlifeinÅs.
§4.3.2Boardmembers
TheBoardofUKAleadsUKAiÅs.
TheBoardofUKAconsistsofeightmemberswithspeech-,proposition-,andvotingrights:
a) Leader–HeadofUKAiÅs
b) HeadofAdministration
c) HeadofEvent
d) HeadofHouseandLogistics
e) HeadofMarketing
f) HeadofRevue
g) HeadofPartyManagement
h) HeadofFinance
ItispossibletochangethecompositionoftheBoardofUKAifneededbe.Withintheendof JanuarybeforetheelectionofthenewBoardofUKA,theBoardofHouseandFinancehas theauthority,afterrecommendationfromasittingBoardofUKA,to changethecomposition oftheBoardofUKA.TherequirementsforthecompositionarethattheBoardofUKAmust consistof7-9members,wheretheHeadofUKAiÅs,HeadofFinanceandHeadofRevue shallbethreeoftheboardmembers.Anychangesincompositionshallbeannouncedtothe membersandinformedtotheelectioncommitteeinareasonabletimebeforetheGA.
§4.3.3Quorum
TheBoardofUKAhasquorumwhenatleastfiveoftheboardmembersarepresent. Decisionsaremadewhenaproposalreceivesatleastfiveofthevotes.Leaderhasadouble voteinoccurrencesoftie.
§4.3.4Economy
UKAiÅsmakethebudgetbasedontherequirementsofrevenuesetbytheBoardofHouse andFinance.UKAthemselvespresentthebudgetsandaccountsattheGA,afterthesehave beenprocessedbytheBoardofHouseandFinance.
§4.3.5Meetingprotocols
Protocolsmustbekeptforallmattersprocessedbytheboard.Theboardmemberspresent mustsigntheprotocol.
§4.3.6Delegatedauthority–hiring
TheBoardofUKAhastheauthoritytohirecommitteemanagersandemployeesinall committeesandotheremployeestheymayneed.
§4.3.7Instructions
TheBoardofUKAmustfollowthetaskinstructionsgivenbytheBoardofHouseand Finance.TheinstructionsarerevisedpriortotheGAinspringduringodd-numberedyears.
§4.3.8Reports
EachmemberoftheBoardofUKAisobligedtoprepareatransitiondocumentfortheir successor,aswellasmakingthemfamiliarwiththedutiesandproceduresoftheirposition.
TheBoardofUKAanswerstoStudentsamfunnetthroughtheGeneralAssemblyforthe decisionsmadeandarerequiredtoinformabouttheirwork.
§4.3.9Cooperativeagreements
AcooperativeagreementbetweenUKAiÅsandtheBoardofSamfunnetshallbesignedno laterthansixmonthsaftertheBoardofUKAhasbeenelected.Incooperationwithother bodies,acooperativeagreementmustbesignedwiththerespectivebodyat StudentsamfunnetiÅs.
§4.4TUNTREET
§4.4.1Purpose
TuntreetisabodyatStudentsamfunnetiÅs.Tuntreetshallhelpensurethat Studentsamfunnet’sestablishedstrategyisfulfilled,andthatStudentsamfunnet’sArticlesof Associationarecompliedwith.Tuntreetshallinformaboutactivitiesandmatterspertaining toNMBU,StudentsamfunnetiÅsandstudents’areasofinterest.Tuntreetshallandmustbea studentnewspaper.
§4.4.2Tuntreet’smanagement
Tuntreet’smanagementconsistsoftwoeditors.Thefirstperiodtheyshalloperateas managingeditor,andthesecondperiodaseditor-in-chief.Theeditor-in-chiefistheheadof Tuntreet.
§4.4.3Responsibilities
Tuntreetshallseekinformationandconductcriticaljournalism.
Tuntreetshallcapturemoods,conveydebatesandbeachannelforwriterswhowanttoshare experiencesandviewswiththereader.
§4.4.4Ethicalguidelines
Tuntreetshallberuninaresponsiblemanneraccordingtoestablishedjournalisticprinciples.
§4.4.5Economy
TuntreetsetsthebudgetbasedontherequirementsofrevenuesetbytheBoardofHouseand Finance.Editor-in-chiefisresponsibleforreportingofTuntreet’seconomytotheBoardof HouseandFinance.TuntreetmustpresentbudgetsandaccountsforTuntreetattheGA,after theBoardofHouseandFinancehasprocessedthese.
§4.4.6Delegatedauthority–hiring
Tuntreethastheauthoritytohirecommitteemanagersandemployeesinallcommitteesand otheremployeestheymayneed.
§4.4.7Reports
Theeditor-in-chiefandmanagingeditorareobligedtoprepareatransitiondocumentfortheir successor,aswellasmakingthemfamiliarwiththedutiesandproceduresoftheirposition.
§4.5BUSINESSCOMMITTEEATNMBU
§4.5.1Purpose
TheBusinessCommittee(NU)istobethelinkbetweentheuniversitystudentsandthe businessworld.NUshallhelpensurethatStudentsamfunnet’sestablishedstrategyisfulfilled, andthatStudentsamfunnet’sArticlesofAssociationarecompliedwith.NUorganizesCareer DaysandothercareerpromotingeventsforthestudentsatNMBU.
§4.5.2Boardmembers
TheBoardoftheBusinessCommitteeconsistsofsixmemberswithspeech,proposition,and votingrights:
a) Leader
b) HeadofAdministration
c) HeadofEvent
d) HeadofCareerday
e) HeadofMarketing
f) Sponsorshipcoordinator
ThefollowingpositionshavespeakingrightsintheBusinessCommittee:
a) Board-elects
§4.5.3Quorum
TheBoardoftheBusinessCommitteehasquorumwhenatleastfouroftheboardmembers arepresent.Decisionsaremadewhenaproposalreceivesatleastfourofthevotes.Leader hasadoublevoteinoccurrencesoftie.
§4.5.4Economy
TheBusinessCommitteesetsthebudgetbasedontherequirementsofrevenuesetbythe BoardofHouseandFinance.TheBusinessCommitteemustpresentbudgetsandaccountsfor theBusinessCommitteeattheGeneralAssembly,aftertheBoardofHouseandFinancehas processedthese.
§4.5.5Meetingprotocols
Protocolsmustbekeptforallmattersprocessedbytheboard.Theboardmemberspresent mustsigntheprotocol.
§4.5.6Delegatedauthority–hiring
TheBoardoftheBusinessCommitteehastheauthoritytohirecommitteemanagersand employeesinallcommitteesandotheremployeestheymayneed.
§4.5.7Instructions
TheBoardoftheBusinessCommitteemustfollowtheinstructionsgivenbytheBoardof HouseandFinance.
§4.5.8Reports
EachmemberoftheBoardoftheBusinessCommitteeisobligedtoprepareatransition documentfortheirsuccessor,aswellasmakingthemfamiliarwiththedutiesandprocedures oftheirposition.
§4.5.9TheSponsorTeam
ThesponsorshipteamisledbythesponsorcoordinatorintheBusinessCommittee,and consistsoftheHeadofFinanceintheBoardofSamfunnet,theHeadofFinanceintheBoard ofUKA,theeditorofTuntreetandsponsorshipassistants.Thesponsorshipteamdetermines thenumberofsponsoringassistantsthemselves.Thesponsorshipteamisresponsiblefor recruitingnewpartnerstoallorgansofStudentsamfunnetiÅs,aswellasfollowingup existingcollaborationagreements.ThesponsorshipteamreportstotheBoardofHouseand FinancethroughtheLeaderoftheBusinessCommittee.
§4.5.10TheCareerFund
15%ofthetotalprofitsfortheBusinessCommitteeconstitutesthenextyear’sCareerFund andisawardedtocareer-advancingmeasuresforstudents,teamsandassociationsatNMBU. FundsthatarenotusedbytheendofthecalendaryeararereimbursedtoStudentsamfunneti Ås.Cf.theguidelinesoftheCareerFund.
CHAPTER5.HANSHOVENHET HESTEHOVEN
§5.1
PURPOSE
HansHovenhetHestehovenisStudentsamfunnetiÅs'studentorder.Theorderconsistsof threedegreesKnight,CommanderandGrandCrossBearer.
§5.2ORDENSKOLLEGIET
HansHovenhetHestehoven'sOrdenskollegietisappointedbythesittingOrder’sCollegeand approvedbythemembersatStudentsamfunnetiÅs’generalassemblyinthespringevennumberedyearsandsitsforafour-yearperiod(8semesters).Ordenskollegietconsistsofthe GrandMaster,MasterofCeremoniesandCantzler.
RepresentativesinOrdenskollegietareappointedfromthemembersofHansHovenhet Hestehoven.ThemembersofStudentsamfunnetiÅsvoteovertheappointedcandidatesfor OrdenskollegietattheGeneralassembly.
§5.3
TAKEOVER
ThechangeofOrdenskollegiettakesplaceatthefollowingorderpromotionceremony.
CHAPTER6.CONFLICTANDDISTRUST
§
6.1CASERESPONSIBILITY
TheBoardofHouseandFinancehasthesuperiorcase-responsibilityintheeventof conflicts/distrustbetweentheelectedrepresentativesofStudentsamfunnetiÅs.TheBoardof HouseandFinancehandlesandmakesdecisionsinconflictanddistrustcasesunless otherwiseisdecided.
§6.2ESTABLISHMENTOFCASESOFCONFLICT/DISTRUST
AllmembersandguestsofStudentsamfunnetiÅsarerequiredtocomply withtherulesof proceduresatStudentsamfunnet.TheBoardofHouseandFinanceestablishacaseofdistrust whenapartydisclosesdistrustagainstanotherpartyinconnectionwithactivitiesconducted byStudentsamfunnetoronStudentsamfunnet’sproperty.Distrustcanbediscloseddirectly byortotheBoardofHouseandFinance,orthroughotherboards/bodiesoftheorganization. Thecaseisprocessedinaccordancewithguidelinesfordealingwithconflict/distrustcases.
§
6.3SUMMONINGFORMEDIATION
Aconflict/distrustcaseis firstsoughttoberesolvedbymediation.TheChairofHouseand FinanceandamemberoftheBoardofHouseandFinancesummonthepartiesfor informationgatheringandmediationassoonasacaseofdistrusthasbeenestablished.
§
6.4MEDIATION
Mediationisconductedinsuchawaythatthepartythatdiscloseddistrustandtheaccused partygetthechanceto explainthemselves.Thepartiesmay,byappointment,bringaperson forsupporttothemeeting.Mediationshallberecordedwithitsownpersonnelcasesecurity numberwithoutsensitiveinformationaboutthepartiesinvolved.Whendealingwith personnelcases,guidelinesforhandlingpersonnelcasesatStudentsamfunnetiÅsmustbe followed.
§6.5
SANCTIONS
Sanctionsmaybegrantedwhenviolationoftheethicalguidelinesandtherulesofprocedures atStudentsamfunnetiÅshasoccurred,orasaresultofconflictordistrustcases.Anyone whoparticipatesinactivitiesundertheauspicesofStudentsamfunnetorstayingat Studentsamfunnet’spropertyisobligedtocomplywiththesanctionsgiven.
§6.6CONFLICTSBETWEENBOARDS
Conflictsbetweenboardsaretreatedthesamewayasdescribedin§§6.1-6.5.
CHAPTER7.DISSOLUTION
§7.1DISSOLUTION
DissolutionofStudentsamfunnetcanonlybepassedatanordinaryGeneralAssembly,bya two-thirdsmajorityofthevotes.Thevoteshallbedonewithwrittenballots.Theproposalfor dissolutionmustbepublishedtothemembersatleast14dayspriortotheGA.Ifdissolution ispassed,extraordinaryGAisheldonemonthlater.InorderforStudentsamfunnetiÅstobe abletodissolve,thedecisionhastoberepeatedandhenceratifiedbyatwo-thirdsmajority. Mergingwithotherteamsofstudentassociationsisnotconsideredasdissolution.Decisions ofmergingandnecessarylegislativeamendmentsinaccordancewiththisshallbemadeafter themerge.Intheeventofdissolution,Studentsamfunnet’sassetsbelongtoTheStudents WelfareAssociationatNMBU(SiÅs).Thesefundscanonlybeusedtocreateanew StudentsamfunniÅs.