Case documents GF Spring 2023

SPRING 2023

March 20th 2023

Case List Case 1 Approval of agenda and meeting summoning Case 2 Approval of chairs of meeting Case 3 Appointment of scrutinizers and minute-taker Case 4 Electing two representatives to sign protocol with main chair of the meeting Case 5 Report for Studentsamfunnet of the previous year according to the established strategy Case 6 Approval of the annual accounts for the Studentsamfunnet i Ås and accountant’s report Case 7 Preliminary reports for Studentsamfunnet i Ås for spring 2022 Case 8 Cases submitted in accordance with applicable deadlines Case 9 Informative cases Case 10 Elections in accordance with Studentsamfunnet`s Articles of Association 10.1 The Board of Samfunnet a) Leader

elected for two periods

b) Head of Finance

elected for three periods

c) Head of Events

elected for three periods

10.2 Tuntreet: a) Editor

elected for two periods

10.3 The Business Committee: a) Head of Event

elected for two periods

b) Sponsorship Coordinator

elected for two periods

c) Head of Career Day

elected for three periods

10.4 The Board of House and Finance: a) Student Representative

elected for two periods

10.5 The Election Committee: a) Two members

elected for two periods

10.6 UKEboard: a)

UKEboss, elected for four periods

b) Head of administration, elected for four periods c) Head of Event, elected for four periods d) Head of Marketing, elected for four periods e) Head of Revue, elected for four periods f)

Head of House, elected for four periods

g) Head of Party, elected for four periods h) Head of Finance, elected for four periods

Case 11 Additional Cases

Agenda 17.00

Opening of the General Assembly by the Leader of the Board of Samfunnet, Vilde Kjelsrud Pedersen.

Case 2 Approval of chairs of meeting Case 1 Approval of agenda and meeting summoning Case 3 Appointment of scrutinizers and minute-taker Case 4 Electing two representatives to sign protocol with main chair of the meeting

17.15

Case 5 Report for Studentsamfunnet of the previous year according to the established strategy

18.15

Case 6 Approval of the annual accounts for Studentsamfunnet i Ås and accountant’s report.

18.45

Leader of the Board of Samfunnet give thanks to those who finished their positions.

19.00

Case 7 Preliminary reports for Studentsamfunnet i Ås for spring 2023

19.15

Case 8 Cases submitted in accordance with applicable deadlines Case 9 Informative cases

20.00

Break with pea soup

20.30

Case 10 Elections in accordance with Studentsamfunnet’s Articles of Association Case 11 Additional cases

23.00

Closing of the General Assembly and the National Anthem

Useful information How does GA work?

Studentsamfunnet in Ås’ General Assembly is the organization's highest authority. This is where you have the opportunity to influence the operation of Samfunnet. The General Assembly starts exactly at 17:00 in Aud.Max.

All members and governing bodies of Studentsamfunnet i Ås have the right to promote matters in accordance with § 1.2. Matters to be addressed at GA shall be submitted to the Board of Samfunnet within three weeks prior to the GA, at the latest February 27th 2023. If you have matters you would like to add to the additional cases, you must notify the Chairman in writing before the meeting starts.

If you would like to speak at the GA, it must be done in the following way:

Comment

Reply

There are talking- time limits during GA: Comment:

2 minutes

Reply:

30 seconds

To add case information:

1 minute

To provide a piece of information

All voting will be done online. As a member entitled to vote, you will receive an e-mail/SMS with a link, username and password to an online voting site by attendance in the entrance.

How this site works, and how you use it, will be demonstrated during GA.

Election If you are going to run for election, it is recommended to send a candidate presentation.

Send the candidate presentation to valgnemnda@samfunnetiaas.no by March 13th 2023.

Catering Pea soup will be served in the intermission, and refreshments will be available throughout the GA.

Table of Contents Case 1: Approval of agenda and meeting summoning Case 2: Approval of chairs of meeting Case 3: Appointment of scrutinizers and minute-taker Case 5: Report for Studentsamfunnet of the previous year according to the established strategy 5.1 The Board of Samfunnet 5.2 The Board of House and Finance 5.3 UKEboard Case 6 Approval of the annual accounts for Studentsamfunnet i Ås and accountant’s report Case 7 Preliminary reports for Studentsamfunnet i Ås for spring 2023 7.1 The Board of Samfunnet 7.2 The Business Committee 7.3 Tuntreet Case 8: Cases submitted in accordance with applicable deadlines 8.1 Changes in articles of Association Case 9: Informative cases 9.1 Editorial changes for the articles of Studentsamfunnet i Ås 9.2 Orientation from Pluto 7 commision 9.3 Climate accounting Case 10: Elections in according with Studentsamfunnet’s Articles of Association Case 11 Additional Cases

8 8 8 9 9 17 20 27 31 31 45 47 50 50 55 55 58 59 61 63

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Case 1: Approval of agenda and meeting summoning Proposed resolution The General Assembly approves agenda and meeting summoning.

Case 2: Approval of chairs of meeting Proposed chairs of meeting: Martine Bingen and Hans Kristian Sørum.

Proposed resolution Martine Bingen and Hans Kristian Sørum are elected as chairs of meeting.

Case 3: Appointment of scrutinizers and minute-taker Proposal to not use scrutinizers, due to digital voting system.

Proposed keeper of the minutes: Erica Caci Back.

Proposed resolution Scrutinizers expires.

Erica Caci Back is appointed as minute-taker.

Case 4: Electing two representatives to sign protocol with main chair of the meeting Proposed signatories: Sanne Iversen Lurås and Magnus Aalde Proposed resolution Sanne Iversen Lurås and Magnus Aalde are elected signatories.

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Case 5: Report for Studentsamfunnet of the previous year according to the established strategy 5.1 The Board of Samfunnet The board of Samfunnet spring 2022 consisted of the following members Leader – Hedda Mejlænder-Larsen Head of Bodega – Emilie Reitan Head of Administration – Anna Imsgard Strøm Head of Finance – Synne Strømmen Head of Events – Kristoffer Bovard Rønningen Head of Marketing – Harald Vie Pettersen Head of Concerts – Fredrik Skistad

The board of Samfunnet autum 2022 consisted of the following members Leader – Hedda Mejlænder-Larsen Head of Bodega – Emilie Reitan Head of Administration – Anna Imsgard Strøm Head of Finance – Synne Strømmen Head of Finance – Ola Walberg Nilssen Head of Events – Kristoffer Bovard Rønningen Head of Events – Vebjørn Røysland Head of Marketing – Harald Vie Pettersen Head of Concerts – Fredrik Skistad

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Activity and offers REVISED AND CONTINUED GOALS

During 2022, Samfunnet will organize at least 5 attractive events in collaboration with co-organizers during the semester, where at least 1 is a new co-organizer. The event should benefit the members. Examples of such co-organizers can be student associations, departmental associations, sports teams, interest organizations or similar.

Goal achieved: Had 5 events in collaboration with co-organizers in the spring and fall.

New co-organizers where NMBU, Siri and Ronny and OsteAkademiet. Tirsdagspåfyll alone has contributed to several new collaborative events.

In consultation with ISU and ESN, at least five different events per semester should be actively organized for international students, among other things, to contribute to the inclusion of international students.

Goal partially achieved: Five different events were held in English during the spring of 2022. Two events were held in English during the fall of 2022, but much of the semester program went towards UKA in Ås, which also had international inclusion.

Perogoland should be used at least 5 times per month in the months of April, August, and September for event organization at the Studentsamfunnet in Ås.

Goal achieved: Pergoland was used for event organization at least 5 times per month during the above months. There is a desire to use Pergoland for more than just event organization, so the goal has been continued with modified wording for 2023.

There should be at least two different passive offers at the Studentsamfunnet that can be used by members every day regardless of events.

Goal achieved: Passive offers that can be used by members regardless of events are board games and study rooms in Klubben, pool table in Fotballrommet, and shuffleboard in the meeting room.

At the end of the second-to-last month of the spring and fall parallel, a survey should be sent out to members regarding the offer at the Samfunnet for the current semester.

Goal achieved: A survey was sent out to members during both semesters.

A survey of the use and need for rombuk at the Samfunnet should be conducted in 2022.

Goal partially achieved: Work on this goal has begun and will continue into 2023.

In 2022, 50% of guests should arrive at 22:00 on party nights and bodega.

Goal not achieved: No data on this, so measures have been taken to achieve data in 2023.

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Samfunnet aims to offer monthly events in 2021 to increase environmental awareness among its visitors.

Goal not achieved: There were several events that increased environmental awareness, but not every month.

Klubben aims to offer a daily, varied dinner menu throughout 2022.

Goal achieved: There has been a daily dinner menu and it became more varied throughout 2022. It will continue in 2023, where the new menu can be found in Klubben.

At least 4 major events, including at least two party nights on Saturdays, are to be held.

Goal achieved: There were 4 major events, including at least two party nights on Saturdays.

The commission created in 2021 to revise Stentor before the 100-year anniversary of UKA in Ås in 2024 will be followed up in 2022.

Goal achieved: It has been followed up, and a plan for the work and completion has been established.

NEW GOALS: Every semester, a theme week will be organized that focuses on at least one of the UN's sustainable development goals.

Goal partially achieved: Two theme weeks focusing on at least one of the UN's sustainable development goals were organized in the spring. No theme weeks were held in the fall.

Throughout 2022, the Bodega block will map current tasks related to party nights and develop a draft on how to organize party nights in accordance with this.

Goal achieved: This goal was set due to the coronavirus situation, and to return the Bodega block to its pre-coronavirus state. It has been done and has developed a lot.

Among other things, a couple committee leaders were established in the Ordernsvern- and bar-committee.

Næringslivsutvalget ved NMBU will have at least 6 events per semester in addition to Karrieredagen. CV photography does not count as one of the events.

Goal partially achieved: In addition to the digital Karrieredagen, we organized 8 events in the spring of 2022, as well as three events that were postponed due to illness. Due to UKA, only 5 events were held in addition to Karrieredagen in the fall.

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Næringslivsutvalget ved NMBU will test out a new low-threshold event in 2022.

Goal achieved: We had several low-threshold offers, but all of these had been tried before. We wanted to try to have a mingle night and tried to make it happen in both the spring and fall semesters, but unfortunately did not find time.

Næringslivsutvalget will investigate alternative areas and solutions for future career fairs in connection with the renovation of Aud.Max in 2022.

Goal achieved: We in the NU have looked at the GG-Hall and the foyer in the Veterinary Building as alternative areas for future career fairs. If using only one of them is too small, an alternative solution is to divide Career Day in two with half of the companies at each venue distributed according to faculty, for example.

MEMBERS: EDITED AND CONTINUED GOALS: By the end of 2022, 40% of the student body should be members of the Studentsamfunnet in Ås. Of first-year students, 60% should be members, and of international students, 80% should be members.

Goal not achieved: 36% of the student body were members of the Studentsamfunnet in Ås. We have not been able to obtain data from NMBU on the remaining points.

A recruitment strategy for the Studentsamfunnet in Ås will be developed during the spring of 2022, especially to attract new students at NMBU. Goal not achieved: This was not developed, and the goal was continued to 2023.

An evaluation of the membership benefits of the Studentsamfunnet in Ås should be carried out in 2022.

Goal achieved: Membership benefits were evaluated.

The information database for events and the use of services at the Studentsamfunnet in Ås should be further developed in 2022. Analysis of this data should be used as a decision-making basis in budgeting and planning of events.

Goal achieved: It was used and will be continued in 2023.

In 2022, the community should use community services for more tasks than during parties and the General Assembly.

Goal achieved: Community services were used for Tuesday gatherings, quizzes, and events organized by Næringslivsutvalget ved NMBU .

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In 2022, collaboration with the NMBU Byddy Week should be established to work towards making the Studentsamfunnet a more central part of the orientation week.

Goal achieved: There was collaboration with the Buddy Week Committee and the head organizer, but the degree to which the Studentsamfunnet became a more central part of the orientation week varied.

NEW GOALS: To facilitate optimized operation of events and offerings at the Studentsamfunnet, necessary hours performed by community services will be mapped out each semester in 2022.

Goal not achieved: There was not enough data to map this out in 2022. This goal will be continued to 2023 with measures to obtain more data.

Volunteers EDITED AND CONTINUED GOALS: All committee members should receive necessary training and courses during 2022. Internal resources and expertise at the Studentsamfunnet should be utilized where possible.

Goal achieved: Relevant training and education have been provided to all committee members who needed it.

All committee members should be invited, with a strong recommendation to attend, to an introduction to the history, organization, finances, and explained work distribution of the Studentsamfunnet in Ås. Attendance at the history session should be recorded.

Goal partially achieved: Due to the COVID situation, the history session was not held in the spring, but it was held in the fall.

In 2022, work on operating committees across the organs of the Studentsamfunnet in Ås will be further developed.

Goal achieved: A UKEyear with operating committees was carried out, and this was further developed throughout the year.

NEW GOALS: To facilitate optimized operation of events and offerings at Samfunnet, the necessary hours worked by volunteers each semester should be mapped out throughout 2022.

Goal not achieved: We do not have enough data to map this out.

The benefits for volunteers will be reviewed during 2022.

Goal partially achieved: It was evaluated and will be revised in 2023.

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Finance REVISED AND CONTINUED GOALS: Hus and Finans will implement measures to increase the return on equity during 2021.

Goal not achieved: Solutions have been investigated, but no good ones have been found. The stock and fund markets have been unstable lately, so we have avoided investments here. High-interest savings accounts are likely the best option.

Tuntreet will investigate the possibility of reducing its costs, for example, by reducing printing or licensing costs.

Goal achieved: Tuntreet has investigated this. No better solution than the current one has been found. The possibility of using "Techsoup" was considered, but this was not optimal. They chose to continue with BK printers, Squarespace, and Dropbox.

Tuntreet will work to increase the amount of external support.

Goal not achieved: They were supposed to apply for Frifond, but this was never carried out. The goal has been continued into 2023.

To give committee leaders greater ownership of their work, all committee leaders should revise their committee budgets during the first semester and present proposed budgets for 2023 in August.

Goal achieved: The finance chief sent out an invitation and deadline for revising the committee budget to the KSene in the spring. The incoming finance chief had meetings with the committee leaders about their budgets for 2023 in the fall.

We need to present a carbon footprint report for 2021 with suggestions for improvement at the spring general meeting.

Goal achieved: The carbon footprint report for 2021 was presented at the spring general meeting.

NEW GOALS: The carbon footprint report should be used as a basis for decisions regarding planning and procurement for the Studentsamfunnet in Ås.

Goal achieved: The carbon footprint report has been used specifically in the purchasing routines at the Samfunnet. It is desirable to implement the carbon footprint report even more.

The physical building REVISED AND CONTINUED GOALS: Side 14 av 64

Hus og finans should establish a preliminary project for a possible capacity expansion at Samfunnet during 2022. This work should be considered in connection with the upgrade of Aud.Max to 2024.

Goal partially achieved: The project has been started, and a report is expected by the end of 2023. This will be the basis for further renovation of the Samfunnet building and possibly AudMax. The archive in Kajaveien should be emptied and the archive at Samfunnet should be optimized.

Goal partially achieved: The process has been started, but many of the documents are in such a state that they need to be handled by people with expertise in archiving.

A plan for the band room should be developed during 2022, and the podcast room should be further developed and followed up.

Goal achieved: The band room has been converted to a storage room for the event block, and the podcast room remains a podcast room, and it has been followed up by the respective blocks and responsible parties.

NEW GOALS: During 2022, a plan should be developed for how the outdoor area at Anton Hjeltnes can be used.

Goal not achieved: Goal not achieved, is continued and has been rephrased to 2023.

Partners REVISED AND CONTINUED GOALS: During 2022, a cooperation agreement should be signed with a main sponsor for the Studentsamfunnet in Ås.

Goal achieved: The Studentsamfunnet in Ås had Tekna as its main sponsor during the year 2022.

Extra: EY was signed as a smaller partner for the fall of 2022 and spring of 2023.

Tunreet, in cooperation with the sponsorship team, should work to attract more advertisers.

Goal partially achieved: Tuntreet had several ads in 2022 that were part of larger partnership agreements developed by the sponsorship team.

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NEW GOALS: The Sponsorship Team aims to further develop guidelines and agreements with partners in 2022.

Partially achieved goal: The Sponsorship Team has created clearer guidelines and agreement content for our partners in 2022. Among other things, it has been decided that price lists and guidelines should be revised once a year .

Organizational Development EDITED AND CONTINUED GOALS: In 2022, all members and bodies of the Studentsamfunnet will work to ensure that at least 20% of the members attend the General Assemblies held in 2022.

Goal not achieved: Efforts were made, but we did not reach the goal of 20% attendance for either the spring or fall GA. In 2022, 80% of the participants at the General Assembly should attend within the first hour.

Partially achieved goal: We did not have data on this for the Spring General Assembly 2022, but we achieved the goal during the Fall General Assembly with a first hour attendance rate of 94.5%.

NEW GOALS: In 2022, a plan should be developed for what we want to achieve with the daily manager.

Partially achieved goal: A mandate has been set to work on this throughout 2023.

All volunteers at Studentsamfunnet i Ås should have an average service time of two years.

Goal not achieved: No data is available on this.

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5.2 The Board of House and Finance The Board of House and Finance consists of members elected at the general assembly, both as direct representatives (external representatives and student representative), and by their positions as leaders of the different units of Studentsamfunnet. In addition, the board appoints one member at the General Assembly in the fall. The head of administration at Samfunnet is our secretary.

Fall 2022

Spring 2023

Leader of the Board/ External representative

Erik Sand

Erik Sand

Deputy/ External representative

Hans Gunnar Gravningen

Hans Gunnar Gravningen

Student representative

Michelle Seigerud

Michelle Seigerud

External representative

Espen E. Syljuåsen

Lars B. Raaen

External representative

Inger Johanne H. Sveen

Kristiane Holter

Appointed representative

Lars B. Raaen

Espen E. Syljuåsen

Leader of Samfunnsstyret

Vilde Kjelsrud Pedersen

Vilde Kjelsrud Pedersen

UKEsjef (Leader of UKA i Ås)

Jørgen Bonden

Jørgen Bonden

Leader of Næringslivsutvalget (Business Committee)

Nora C. Hjelme

Birte Una Songedal Liset

Editor of Tuntreet

Sofie Bergset Janols

Synne Louise Stromme

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Hus- og Finansstyret is the highest authority at the Studentsamfunnet i Ås between general assemblies and works strategically to ensure a healthy and long-term management of Studentsamfunnet, its finances and building in accordance with the long term strategy. Hus- og Finansstyret has a special responsibility for making strategic assessments, in collaboration with other boards and bodies.

Hus- og Finansstyret has held two meetings and one seminar since the autumn's report. The number of cases dealt with is 18. The board seminar has ensured that we have become better known, students and external representatives, boards and projects. At the seminar, we were also able to raise several issues that needed to be addressed in a larger forum than a regular meeting. These include new instructions to the Election Committee regarding candidates for the General Assembly, new organization of UKEstyret, Long-term strategy 2035, preparations for AudMax closing and sponsorship system in an increasingly professional society. This has been a useful and productive seminar, and all credit to the organizer Michelle for a good seminar.

We have had a thorough review of the different boards' organization, as a result of Pluto 6 which took effect from autumn 2020. Here, a change in UKEstyret has been adopted, and proposals for changes in Samfunnsstyret and the Næringslivsutvalget need approval from the General Assembly in order to be implemented . There has also been an internal round in Hus- og Finansstyret on the distribution of responsibilities, where the Student Representative now takes greater responsibility for the practical implementation of meetings and seminars in collaboration with the Chairman. Administrasjonssjefen in Samfunsstyret will then have less administrative work for Hus- og Finansstyret, and will only have the secretary function.

Among other matters, we have started and followed up two projects, Project Daily Manager and Project Renovation Samfunnet. These two projects are under the management of former students, and whilst one should have a finished product in the spring, with a potential job description for Studentsamfunnets first own employee, the other is in the start-up phase, where project frameworks have been set, but members of the project are being recruited. We also have a third project underway, which has now been going on for a while, namely Pluto 7 and Long-term strategy 2035.

Pluto 7 has its own orientation in the case papers, so further reading is referred to this. If you want more information about Project Daily Manager and Project Renovation Samfunnet, please send an email to husogfinans@samfunnetiaas.no.

In the past year, there have been minor upgrades to the house, as they have been waiting for a larger expenditure with regard to AudMax. Now the project has been postponed until 2025, so the time has come to invest in the Building. Of the previous year's investments, sparkling and painting have been completed in the corridor area of ​the house, the floor covering in Halvors Hybel has been replaced, and the kitchen lift has been upgraded. Looking ahead to the coming year, DVU has set aside funds for the renovation of Festsalen, with a focus on total rehabilitation of the stage. Festsalen is the oldest room we have in the house, and has remained in the same style since it was built in 1934. This is a room that deserves to shine again, and we can't wait to see the result. In addition, the roof over Rosehagen must be replaced, as the old one leaks heat out and water in. This will be good for electricity consumption and for the use of the room.

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Hus- og Finansstyret manages the investment funds on the house, and in all cases where unbudgeted investments exceed NOK 15,000, Hus- og Finansstyret has approval authority. Investments for a new camera for Tuntreet have been approved this autumn.

On behalf of Hus- og Finansstyret Erik Sand Chairman of the board Langhus, 26th of February 2023

Proposed resolution The General Assembly takes note of the matter.

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5.3 UKEboard

Report from UKA i Ås Honorable General Assembly!

UKA i Ås 2022 was organized from 5 to 31 October 2022. 35 events, 15 concerts and 12 revues have been organized. We have the opportunity to organize the first UKA i Ås after Corona, which has been a success.

During this year's UKE, we have had double concerts in Aud.Max for the first time. Which has been well received by the public. This has led to good visitor numbers, and we have had a total of 17 772 visitors. We are very satisfied with this, and it indicates that we have hit the right spot with our event offer.

We would like to thank all 1,100 volunteers who took part and made UKA in Ås the party it was.

Without you, we wouldn't have been able to create Norway's longest cultural festival, and it's amazing what you can do in a small place like Ås!

The UKEboard consist of: Leader of UKA i Ås – Jørgen Bonden Head of administration - Sigrid Lyslo Wilhelmsen Head of events – Hanna Steine Head of house - Hans-Kristian Undlien Taje Head of marketing - Isak Rakstang Head of revue - Mathilde Jordal Breivik Head of serving - Ingeborg Ohren Nordraak Head of finance - Jørgen Måleng

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At the general meeting in autumn 2021, the following goals for UKA i Ås 2022 were presented: The following are our goals for UKA i Ås 2022: -

UKA i Ås 2022 will maintain our obligations as an Miljøfyrtårn, and take measures that further reduce the festival's climate footprint.

-

UKA i Ås 2022 will, where appropriate, purchase used, and/or reuse what we already have.

-

UKA i Ås 2022 will achieve national positive attention.

-

UKA i Ås 2022 will sell at least 70% of all tickets put up for sale.

-

UKA i Ås 2022 shall strive for all volunteers to thrive at work. The volunteers should feel proud and have a sense of ownership of UKA i Ås.

-

UKA i Ås 2022 will have a wide range of alternatives for guests with food allergies and preferences.

-

UKA in Ås 2022 will now meet the required rate of return set by the Hus og Finans Board.

We believe that target achievement has been good, despite the fact that it has been difficult to measure some of our goals.

UKA i Ås 2022 will maintain our obligations as an Miljøfyrtårn, and take measures that further reduce the festival's climate footprint.

Throughout the festival, we have maintained all our commitments as an environmental beacon. We have focused on shopping locally, and we have mostly used shops and suppliers in the local area. In addition, we have had an electric heating solution in the tents in the loop.

Conclusion: Achieved UKA i Ås 2022 will, where appropriate, purchase used, and/or reuse what we already have.

During this year's UKE, we have focused on used goods, and we have had an agreement with Fretex, among others. This has led to all the costumes during the revue being second-hand clothes. In addition, we have had a reuse day in collaboration with Fretex. Most of what we have bought with a logo we have bought without a year, which makes it easy to reuse for further weeks. We have also Side 21 av 64

invested in rechargeable batteries, which make it possible for the revue and technicians to reuse the batteries during the festival.

Conclusion: Achieved UKA i Ås 2022 will achieve national positive attention.

During this year's UKE, we had a project with one of our headliners, Hagle. The project concerns that we have collaborated on the song "Felleskjøpetdress" and the associated music video with them. The video has been viewed 313,000 times with clear exposure of UKA in Ås. The song has 2.4 million plays on spotify.

Conclusion: Achieved UKA i Ås 2022 will improve the offer for those between 18 and 20 years of age This year, for the first time, we have had several double concerts in Aud.Max. This has led to greater activity in our 18-year-old areas. We still see from feedback that the offer for the under 20s has been too poor, with much of the reason being that Sløyfa is as popular as it is. We therefore see that we have not hit as well as we wanted.

Conclusion: Partially Achieved UKA i Ås 2022 will sell at least 70% of all tickets put up for sale.

Car sales during this year's UKE have exceeded all expectations. We have sold a total of 80.2% of the tickets.

Conclusion: Achieved UKA i Ås 2022 shall strive for all volunteers to thrive at work. The volunteers should feel proud and have a sense of ownership of UKA i Ås.

We have tried everything we can to ensure that the volunteers are comfortable during the festival. The survey we had after UKA shows that we have an average well-being of 4.1 (1-5). We are very pleased with this. As many as 2 out of 3 have also felt ownership of UKA in Ås.

Conclusion: Achieved

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UKA i Ås 2022 will have a wide range of alternatives for guests with food allergies and preferences.

During this year's week, we have had a wide range of catering options. UKEgrillen has had allergy-friendly, vegetarian and vegan options on large parts of the menu. During the big dinners, the menus were made according to different preferences and allergies. There was a wide selection of alcohol served, with different types of beer, sides, wine, sparkling wine and cocktails on tap. In addition to various drinks and mocktails in Sløyfa and Halvors. This year UKA had three UKE beers (UKEipa, UKEpale and UKEpils), UKE wine, UKE bubbles and revue soda. During the revues, a wide selection of revue ice cream was also sold.

Conclusion: Achieved UKA in Ås 2022 will now meet the required rate of return set by the Hus og Finans Board.

We have reached the return requirement. See report from head of Financial.

Conclusion: Achieved On behalf of the UKEboard, Jørgen Bonden, leader UKA i Ås 2023

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Annual accounts for UKA i Ås

The project accounts for UKA in Ås 2022 extend from 21.03.2021-20.03.2023. The accounts presented therefore extend over 3 different annual accounts. The budget is inclusive of VAT, while the accounts are exclusive, which leads to some minor deviations.

To budget a festival that hasn’t operated normally for 4 years was a challenge. miniUKA was also held for the first time since 2018 with great success and gave us some indication as to how we would do financially. The accounting shows that some items exceeded all expectations, while others performed weaker than budgeted. We can see a particular decline in sponsors, bar, and food revenues. We see this in a context of rising prices and poor financial purchasing power among students. And despite a very strong cooperation with a lot of sponsors, it is also noticeable that the companies have less to contribute with, with such steep power prices and the ripple effects after corona.

Still, there is no doubt that Thorvald and Tora are ready to party! Ticket revenues have exceeded all expectations as mentioned earlier in the report. This solid profit has increased where the other items have decreased. This was a trend we saw from miniUKA but didn’t even dare to hope for UKA.

The project accounts for UKA in Ås 2022 end up with a positive result of NOK 2 403 802 and an operating margin of 21.1%. This means that the return requirement set by Hus-& Finansstyret has been reached.

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Case 6 Approval of the annual accounts for Studentsamfunnet i Ås and accountant’s report Annual accounts for Studentsamfunnet i Ås

The Board of Samfunnet

Tuntreet

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The Business Committee

The Board of House and Finance

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Collected accounts

Financial balance

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Accountant’s report

Proposed resolution The General Assembly approves of the annual accounts for Studentsamfunnet i Ås and the accountant’s report for 2022.

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Case 7 Preliminary reports for Studentsamfunnet i Ås for spring 2023 7.1 The Board of Samfunnet Following are the reports from board members of the Board of Samfunnet (Samfunnsstyret). The report from the leader is on behalf of Samfunnsstyret.

Report from the Leader

important in the future and something we still want to work on.

Vilde Kjelsrud Pedersen Honored General Assembly!

The board of Samfunnet spring 2023 consists of the following members: Chairwomen Vilde Kjelsrud Pedersen Head of Administration Hedda Solberg Sagen Head of Finance Ola Walberg Nilssen Head of Bodega Lars Nordby Head of Events Vebjørn Røysland Head of Marketing Sebastian Nygaard Head of Concerts Julie Overrein During 2023, the Community Board will continue its efforts to ensure that the Samfunnet i Ås has a broad range of events and activities. We lean to a large extent on the work program for 2023, where much deals with the use of the house and its space. We want to optimize the use of the house to such an extent that we can map how and what is being used, to the various offers we have at the house.

Cooperation with other actors The Student Parliament together with the Samfunnet, continue to cooperate well. We have seen that this is important for all levels. This is how we get good contact with those who know other parts of the student environment than us.

Having meetings to maintain communication, exchange ideas, and not least knowledge - will be

AU, together with the student life coordinator, is working to make it easier to be a student association in Ås - regardless of whether it is brand new or has long traditions. Together we will work to improve the visibility of openstudent associations and their opportunities, how to find information about the various offers the associations have and can have, how to start and run an association and take care of all the student associations we have at Ås.

Throughout 2023, we will continue to work for a close collaboration between the other actors on campus, and the other bodies at the Studentsamfunn. We have worked well with SiÅs and worked closely with The Event Host, which has been a great help in the daily operations and the various events we have had at Samfunnet.

Serveringsavtalen is being followed up, and work is continuing to optimize this.

Organizational development In the first part of the year, the board has looked at the organizational structure together with the rest of the boards at Kontorfløya, and you will see some changes this year.

We have already begun to evaluate the operating committee. Overall, we are positive about this and satisfied with how it has worked out, but we need to improve on several points. After all, this is the first time it has been tried, and we are pleased with the implementation. Now it's just a matter of working on how to get it to its full potential.

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Together with the HR manager, the undersigned has worked to develop ethical guidelines, action plans, and a whistleblowing system that is optimized for the Studentsamfunnet. In order to create a safe study environment, we as a Studentsamfunn must have this in place. This is something I will continue to work on until the next person takes over. This needs time, and the Studentsamfun as a whole will focus more on this over the next year.

The rest of the organization We are pleased with the activity at the house this semester, both on and outside of party night. As mentioned, there is great pressure on the room capacity of the house, and we are constantly working to map the room use so that we can optimize operations. There are a lot of different acts through associations, and it is fantastic that they will use the house. Then we must also make sure that it is easy to book, use and find the rooms that are used so that student associations experience such smooth use of the rooms as possible.

together events and concerts we hope everyone enjoys.

For a more detailed description of the year, please read the reports from the other board members.

In conclusion, I would like to say thank you very much for a wonderful year on the Board. It has been a great honor to lead the organization along with two great boards, and a Kontorfløy with a commitment that is difficult to top. The desire to constantly make the Student Society in Ås a little better, is so nice to be a part of.

Studentsamfunnet i Ås shows that volunteering is great fun and that you can achieve a lot if you have eagerness and joy around what you do. So thank you so much to everyone who is a volunteer, who creates all the fun that happens at the house for our members. Without you, there would not have been a Samfunn in Ås!

Halvors Hybel will be a multipurpose room, where everything from cinema, lectures, disco, concerts, lounge, and good atmosphere can take place.

Johannes has a speaker that can create a good atmosphere, and we are working on optimizing this room on party nights. There will be even more development around the VIP room with everything from décor to music, bar maps, and utilization. We can't wait to work on it!

Together with the Studentsamfundet i Trondhjem, we, and other student societies, will help to declare that the climate crisis is still as real as it was when it was declared at GF in 2019. It is exciting to see the collaboration that you get across all student places and cities in the country.

The SPELLfestival is getting closer! It's the first physical SPRELLfestival since 2019, and we're looking forward to it! The KS SPRELLfestival and the Booking KSs have worked hard to put Side 32 av 64

Vilde Kjelsrud Pedersen, Leader of Studentsamfunnet i Ås 2022/2023.

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Report from the Head of Administration Hedda Solberg Sagen Honorable General Assembly!

Administrasjonsblokka Spring 2022 Administration Assistant: Erica Caci Back HR: Åslaug Flatabø Head of Staff: Mette Lea Head of Staff: Eline Lund Westgaard Head of Linticket: Aina Hustveit Upcoming head of Linticket: Marte Mørk Head of IT: Martine Olsen The committee leaders and committee member of Administrasjonsblokka have done great effort during this spring, both new and old!

Administration assistant Erica continuously updates the overview of all volunteers at Studentsamfunnet and contracts. She has also taken care of the communication with NMBU with card access, ensuring all needs for access to the house are covered!

Committee member Fredrik is responsible for communication in connection with room booking.

The Heads of Staff, Mette and Eline, answer questions about memberships and Community Service. The Heads of Staff works continuously to develop the layout in Linticket to the better.

Our HR manager, Åslaug, has made a brilliant effort with preparations and implementation of both KS forum and KS workshop. She is also available to talk to for those who make contact, and assists, among other things, in hiring processes!

Aina and Marte, Head of Linticket, constantly solves problems for anyone who has difficulties.

In their work with the development of LinTicket, they follow up which functions can be more useful in the future, how it can be made more user-friendly and adapted to Studentsamfunnet i Ås.

Problems and questions about IT are dealt with

by Martine, the Head of IT. She has had the new PCs installed in Kontorfløya this spring, to the delight of many!

Membership numbers Studentsamfunnet i Ås has as of 03.03.2023 2621 members, of which 115 are international members. This makes up about 41% of the students at NMBU! Lifetime members are not included in this total. The Board of Samfunnet hopes that the interest of being a member of the Student Society in Ås is maintained, we really appreciate that so many want to be a part of it!

To all the committee leaders and committee members in the administration block - thank you so much for the good work! Your commitment and effort are greatly appreciated, and Samfunnet would not have gone on without you!

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Hedda Solberg Sagen, Head of Administration of the Board of Samfunnet i Ås 2023.

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Report from the Head of Finance Ola Walberg Nilssen Esteemed General Assembly, This spring semester, the economics team consisted of: Økonomiassistent: Sunniva Moldstad Stormark Regnskapsførere: Marit Bakken, Yue Fang, Benjamin Kjølsås Jørgensen, Tina Marie Angell og Guro Aaby Bergan KS Klimaregnskap: Vegard Høgi Olsen KS Analyse: Krishna Mohan Shah Analysekomiteen: 1 medlm

remaining events performed up to budget but were unable to compensate for the unexpected start of the semester.

Work in the economics team The economics team has worked hard and shown both commitment and a willingness to learn. This has resulted in a well-organized, stable and sustainable operation. This applies not only to Samfunnet as an organization, but to Studentsamfunnet i Ås as a whole.

Accountants and Economic Assistant Sunniva is samfunnet's new economic assistant and my right-hand person. She is eager to learn and has taken on her tasks with enthusiasm. At the same time, she has managed to maintain good communication with every KS.

KS Miljøfyrtårn: Camilla Glomsås Financial update for Spring 2023 Financially, we are satisfied with the progress made so far this spring. As of 23.02, we have had an average of over 425 tickets sold at our party nights. This shows that students are eager to attend our events, which is very motivating for us.

Students also continue to make good use of klubben's offerings, which continue to generate good results in both food and drink sales.

However, it is worth noting that students are living in challenging times with rising costs, which also affects the revenue at Samfunnet, which has not fully recovered from the pandemic.

Annual accounts The annual result for the society is NOK 475,649.

The reason for a lower result than budgeted is that the difference between budgeted and actual operating revenues is higher than the difference between budgeted and actual operating expenses.

As is well known, the calendar year 2022 started with a new lockdown and a student society affected by restrictions. This resulted in lost revenue from the semester's largest event, the semesterkickoff, and subsequent events. The

Likewise, the accountants perform work of the highest level, through regular training and follow-up to maintain their high accounting competence. This spring, they have spent a lot of time since the new year completing a well-executed Annual Report. An extremely important task on behalf of the student society that saves us significant audit costs.

Climate accounting committee The Climate Accounting Committee, led by Vegard, has made significant efforts to complete the climate accounting for 2022. They have made careful calculations and analyses to shed light on Studentsamfunnet's carbon footprint and the size of greenhouse gas emissions. This is an important task that creates a fact-based basis for implementing measures that reduce emissions in a cost-effective way. You are doing a great job, and I look forward to seeing the developments throughout the year!

Analysis Committee Chief Krishna is our new KS Analysis. Analysis plays an important role in improving the efficiency and management of the house. This includes everything from creating good estimates of when guests will arrive at the house to improving Side 36 av 64

estimates when we create budgets. There is definitely significant potential in the sales data, and I look forward to following the progress.

KS Eco-Lighthouse Camilla has been tasked with assessing the possibility of certifying the Society in Ås as an Eco-Lighthouse. The process has been challenging and far from easy, but Camilla has been action-oriented and done a thorough job. Thank you!

Ola Walberg Nilssen, Head of Finance of the Board of Samfunnet i Ås 2023

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Report from the Head of Bodega Lars Michaloff Nordby Honorable general assembly!

The Bodega block spring 2022: Executive vice president: Gjermund Sandvik Halgunset

Klubben and Food have made a new dinner many which consist of a new dish every day of the week. Klubben have also started to serve wine.

Entrance have worked with a solution for the problem of the mountain of jackets that builds up when the bodega entrance is used.

We now try out a solution with making coat racks in Uggenspranget.

Chief executive officer: Martine Bingen Security – personnel: Synnøve Elisa Rønnekleiv, Isabel Warem Øverås(prospektive) Security – technical: Mathias Nordhagen Bar – personnel: Emilie Dufseth Nøkleholm Bar – technical: Tor Holmen, Pernille Løwe(prospective) Food: Silje Elisabeth Oulie Andreassen Entrance: Ingrid Kure Carpenter: Albert Hoffmann Klubben: Frida Helstedt Håtveit Committees During the spring we have worked on multiple solutions for optimizing our routines and offers on the house Bar -technical have started as its own subcommittee, with its own committee members. Whose main focus is holding the storage organized and clean.

Security have planned a course to certify its members that not already are certified as Ordensvakter. This way nearly all of the member of the committee is now certified.

Executive officers have gone through a conflict management course. This is to prepare them even better for possible situations during party nights.

Food is working with refining its offers that is offered on party nights.

We have as a response to false IDs started to faze out the use of stapes, so now everyone needs to show ID every time they enter Johanne’s The building We have ordered new tables and chairs for Rosehagen, and couches for Halvors. We hope that Halvors new will offer more of a lounge vibe with couch groups, dance floor and a new Bar chart for those under 20.

After witches form guest we have now put some bigger speakers in Johanne’s as a way of making a better atmosphere, as well a making more guest taking advantage of the whole room, as well as reducing the que in the bar.

We also is working in bettering the offer and using the VIP-room more. The VIP-room is for the committee members to use and is per time of writing placed in Formannens rom and offers a own bar and faster food delivery.

We are working with giving it a upgrade in the interior as well as its passive activities.

Thanks!

I want to make a enormasly big thanks to all the chiefs of the committees as well as all the committee members for their help in keeping the house running as it is. As well as for all the hours they put in to make the offers on the house as good as they are. It’s a honor to Side 38 av 64

call myself the Bodegachief of a so fantastic group of people!

Lars Michaloff Nordby, Head of Bodega of the Board of Samfunnet i Ås 2023.

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Report from the Head of Events Vebjørn Røysland Dear general assembly The event group currently consists of: Event assistant: Emina Kazinic KS Topical: Sóley Einarsdóttir KS Activity: Kathrine Glein Sørensen

activities at all and the job you guys do does not go unseen. The komiteemembers has also had a bigger part in the planning of parties, which has been very important for the overall impression of samfunnet. A shoutout to our cooperation partners is also in order. Thank you for wanting to use samfunnet for your activities! Without the rest of the board no parties or activities would be possible, thank you!

KS Revy: Simon Bakkejord KS Sprell: Emilie Aaen Spring so far This is the first spring in a long while we have had the house fully open and it has been a real pleasure to arrange parties and other activities. We have held grascourse, revues, concerts and more to come! We have also just held the sprell festival, for the first time since 2019, I’m crossing my fingers it was a success. It has also been a greater investment in sober-activities, with cosy evenings in Klubben, movienights and other activities for the student mass.

The autumn to come We have also begun the planning of autumn 2023. One of samfunnets goals is to cooperate closer with the buddy week to have a better inclusion of new students with seamless transitions from buddy-preparties to a party at samfunnet. We also want to set intimate concerts set to 20:00, so the transition from an intimate concert in klubben to the bodega.

Vebjørn Røysland, Head of Events of the Board of Samfunnet i Ås 2023.

Thank you Thank you to everyone that has made it possible to have activities and parties this spring. A bigger thanks to my KSes. Without you there wouldn’t be any parties or Side 40 av 64

Report from Head of Marketing Sebastian Nygaaard Dear General Assembly!

Marketing block spring 2023 ● Marketing assistant: Emil Langsrud Westlie (5 committee members) ● KS Photo: Margreta Brunborg (4 + 3 (film) committee members) ● Inclusion KS: Henriette Julie Torgersen (6 committee members) ● KS Design & Layout: Sivert Aarflot (6 committee members) Since the autumn's GF, we have had some replacements of KS’s and we have received three new KS’s. The new KS’s are markedsføringsassistent Emil Westlie, design and layout KS Sivert Aarflot and KS inclusion Henriette Julie Torgersen.

biggest change, but will be more modernized and get a new font.

We have also tried to put more pressure on recruitment through social media, this seems to work quite well. From previous feedback, we have seen that the use of stands has little merit. Moving forward towards SPRELL, we will also use the sprell comittee more for physical marketing.

As before, we have also organized the Tour of Samfunnet for international students. We still don’t see that many of them on party nights, but think this is a good measure anyway. All event descriptions are also written in English.

We are missing KS film, as of now, KS photo has had to take on some extra tasks despite a lack of competence. Hoping for an application in the near future.

The work of the committees

Thank you!

The marketing block runs its usual course and the machinery works almost by itself. We have been lucky to have a number of different committee member positions filled, which makes the job easier for our KS’s. Most notably, Some-responsible and a writer who makes the job of a marketing assistant easier.

We have also created a long-term publication plan to ensure the best possible marketing of all events.

Finally, I would like to thank you for the trust that has been placed in the autumn's GF. The challenges are waiting and so are the experiences. I learn an incredible amount every single day and make new acquaintances all the time. It would turn out that it is actually quite fun to sit on a board. I find the block and the three new KS’s very committed and have great faith in the coming year. I would also like to take this opportunity to thank the outgoing KSs, Pernille, Helge and Hallvard for the efforts they have made for Samfunnet in Ås. It is no challenge at all to lead such a skilled and committed group, and I look forward to continuing to work with everyone.

We are currently marketing the first proper SPRELL festival since 2019. We have our own design profile for the festival which we hope will catch people's attention. We experience varied pressure on events, some sell well and draw many people, while others sell less well.

We are also looking at the possibilities of renewing our logo. Will probably not be the

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Sebastian Nygaard, Head of Marketing of the Board of Samfunnet i Ås 2023.

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Report from Head of Concert Julie Overrein Honourable General Assembly!

Without giving any guarantees, I hope that 2023 will be the first restriction-free concert year since the pandemic. And to mark this, we kicked off spring and the new semester with a double concert à la Chris Abolade and Jesper Jenset on the first weekend in February.

The concert also set the mood for SPRELLfestivalen, which comes later in the spring. It is the first time since 2019 that Samfunnet i Ås organizes the festival physically, and we hope that unless there is a pandemic in the years to come, this tradition will continue. We are very much looking forward to being visited by William Gamborg, TØFL, Kapteinen, and Emma Steinbakken. In addition, we will have a stand-up evening with three comedians: Maria Stavang, Marlene Stavrum and Ahmed Mamow.

The booking managers have worked hard and for a long time to be able to offer the Ås public the best offer during SPRELLfestivalen and at semester kick-off, and I thank them for everything they have achieved. At the same time, they are planning the autumn semester, and it will be exciting to see what they come up with.

In addition to concerts, our technical department has had the chance to work on revues, Tuesday Talks, Graskurs and carnivals. The committee heads for the staff side have held courses both within the committees and for others at Samfunnet, so that more people can become familiar with how the sound and lighting committees work.

In addition, Lighting Technical has continued their investment plan and is now in the fourth out of five years. This year, new lamps have been installed in Halvor's Hybel, in addition to other lamps that have already been in frequent use in Festsalen and Audmax,

raising the production quality that we can offer at concerts and shows.

The Disco committee has also this spring been able to offer a popular feature in Halvor's Hybel during party nights, and with new light effects that can be easily turned on to create a good atmosphere, the Samfunnet i Ås has got a nightclub location. Disco also got to play in Festsalen during Carneval with a DJ with a bigger light show and crowd.

I would like to thank the committee heads who have served this semester. The effort and commitment has been great and, together with the committee members, they have ensured that the public have good experiences here at our house. The current committee heads this spring have been: Kathrine Bekkadal (Lighting Personnel), Bård Olav Andersen (Sound Personnel), Christian Bjørnstad (Lighting Technical), Nikolai Jensrud Skaar (Sound Technical), Thomas Drageset (to-be Sound Technical), Magnus Schie Larsen (Booking), Synne Hatløy (Booking) and Kristian Strøm (Disco). Thank you very much for your work and cooperation this semester.

Status for Concert block V23: At the time of writing, there are four committees associated with the Concert Block: Sound Committee (18 committee members) Lighting Committee (19 committee members) Disco Committee (7 committee members) Artist&Booking (4 committee members) In conclusion, I would like to thank you for the trust you gave me almost half a year ago. I really enjoy my time together with the Concert Block and with Samfunnsstyret.

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Julie Overrein, Head of Concert of the Board of Samfunnet i Ås 2023.

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7.2 The Business Committee Honorable General Assembly!

The Board in the spring of 2023 consists of: Leader - Birte Una Songedal Liset Head of administration - Olav Olsborg Head of career day - Hannah Storum Head of events - Erlend Bore Head of sponsorship - Magnus Sørhaug Wæhre Head of marketing - Ingrid Fagerbakke Career Day spring 2023 The Career Day spring 2023, was arranged on the 8th of February. There were 42 businesses, covering all seven faculties, something we are very proud of. Aud.Max. was filled with eager and curious students during the entire event. We offered CV photography and CV checking, which was very popular. Now we have started planning the Career Day autumn 2023, and are looking forward to this.

Other events and activities Since the last General Assembly there have been few events hosted by Næringslivsutvalget. Few businesses have shown interest for business presentations, and the lack of a career guidance counselor at NMBU has made hosting bigger events for all students challenging. In february our focus was set on hosting the Career Day. We have planned several events after the General Assembly, and for the next semester.

Næringslivsutvalget are continuously working with including the line associations more, so both can use our network as a resource. Since the last General Assembly we have had one seminar with the theme “what characterizes a good event?”. Representatives from all of the line associations were invited for a presentation and exchange of experience. In the future we hope to increase the contact between Næringslivsutvalget and the line assosiations, and the planning of the next seminar has started.

The career fund The career fund consists of 15% of last year`s profit from Næringslivsutvalget. It was distributed 31.664kr to career-promoting activities for students at NMBU. It is possible to apply for funds from the career fund three times a year, with the next deadline being 20th of March. The funds that are not distributed will be earmarked to the Samfunnsbuilding. Guidelines, application forms and brevious distributions are available at www.nunmbu.no Sponsor work The head of sponsor`s spring semester started already before christmas by evaluating sponsorships for both Samfunnet and UKA. The semester started in the best way, by renewing the deal between Samfunnet and our faithful partner Tekna. We have also continuously worked on sponsors for the Sprell-Festival, where we have gotten one partner. So far this semester the work have been characterized by many conversations with businesses and possible partners, without any luck. This Side 45 av 64

has a connection to the increased costs due to Covid and the world situation. We are starting to see results from the work done on organizing the sponsor team by managing to reach more potential partners and thereby also focusing on building relations.

In February the Career Day was hosted, where Gartnerhallen sponsored fruit for the businesses and career hosts. In the coming period we will focus on securing sponsors for Samfunnet`s Thursday quizzes, advertisements for Tuntreet, and keep building positive conversations with the businesses.

Having a good overlapping period is also a big focus to ensure that the work put down the last year can be continued in a good way. Lastly the process in hiring new heads of committees for the autumn semester and the next UKA has started.

Climate Næringslivsutvalget has assessed its own activities to try to reduce the committee`s climate footprint.

The majority of the greenhouse gas emissions arise from food and drink at various events, as well as the purchase of jumpers and t-shirts. These are emissions that are challenging to reduce, but Næringslivsutvalget continues to find new ways to reduce emissions.

On behalf of the board in Næringslivsutvalget, Birte Una Songedal Liset, leader in Næringslivsutvalget ved NMBU 2023

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7.3 Tuntreet Honorable General Assembly!

The editorial staff The staff of Tuntreet currently exists of 30 contracted members including committee heads and editors. This is a significant decline from our usual numbers, as we usually have had about 40 employed. Luckily, we have a solid bunch of freelancers that contributes well. The staff consists of journalists, photographers, proofreaders, translators, layout workers, illustrators, and distributors.

This autumn, we also created the head position of editorial secretary, to contribute to the administrative work.

During the spring of 2023, we have looked into restructuring the editorial, to ensure an even more structured and seamless working environment for our staff. Amongst other things, we have made the head of proofreading position into an official head position, through changes in the proofreading committee.

The editors and committee heads of Tuntreet Spring 2023 are: Editor-in-chief: Synne Louise Stromme Managing editor: Celine Våga Head of Layout: Sara Thu Head of Translation: Julie Hauge Blindheim Head of Proofreading: Aurora Tvete-Berger Amdam Helland Head of Photography: currently a vacancy Circulation During the autumn of 2022 we had 800 Norwegian and 200 English in circulation. Due to improved distribution, and a possible increased interest, we attempted to increase the circulation to 850 Norwegian and 250 English editions. This resulted in an increase of remaining editions, which made us return to the original number. Up until now, this has worked well, and we saw the success of TT01, as the editions were fast and fully cleared out.

Finances and advertisements The largest expense of Tuntreet is the costs of printing. These increased significantly in 2021 and 2022, due to the significant increase of cardboard and paper costs. Currently, there have been no observation of any changes in the price since autumn 2022, which we are very happy about!

Otherwise, our expenses are mostly related to licensing, some investment in technological assets, and social gatherings with the staff.

Tuntreet's main income is through the financial support from NMBU. The support from NMBU is a great help but does not cover the printing costs. We are also collaborating with the Business Committee's sponsorship team to get adverts for Tunteeet. The budget of 2023 was made in 2022, Side 47 av 64

with an increased income from advertisements in mind. We are currently working with this, and we are attempting to reinvent our approach to securing deals.

Online and social media Our editions are published online through https://issuu.com/tuntreet . On our webpage, https://tuntreet.org/ , we also publish a selection of stories and cases, both in English and Norwegian. We have made some changes to our webpage, where we amongst other things have created a "readers post" button, to emphasize that we are a platform for expressing opinions, and hopefully increase the engagement regarding debates.

We are, as always, working to become more active on social media; we succeeded in this last autumn and have continued to improve. We also publish many surveys related to various stories and articles.

The surveys are distributed through Facebook, but we still experience that there is less activity from this source. We want to find another way to get more responses, for example through working with publishing them at more specific times.

Thanks I, first and foremost, would like to thank the staff of Tuntreet for all their efforts! You are a lovely and hardworking group with an incredible amount of talents! Then, I would like to specifically thank our committee heads, who always go the extra mile, and make the job as an editor so much easier! The staff in itself is probably the sweetest and most fantastic bunch I have had the honor to befriend, and I really appreciate all of you<3 The office wing also deserves a thank you! I am very grateful for our cooperation working as well as it does, and that the threshold for asking for help remains as low as it is. There is never a silly question or statement amongst these guys!

Lastly, I would, of course, like to thank my co-editors, Sofie and Celine, for a great collaboration and for many great (and maybe a bit hard) times together! I wish Celine the best of luck as editor-in-chief, and the next managing editor the best of luck in the position! I'm sure you'll be wonderful!

Synne Louise Stromme, editor-in-chief Spring 2023

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Proposed resolution The General Assembly takes note of the matter.

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Case 8: Cases submitted in accordance with applicable deadlines 8.1 Changes in articles of Association Proposal 1.1 Submitted by the Business Committee Background: After Sponsoransvarlig (the Sponsorship Manager) was given the responsibility for all the bodies at Studentsamfunnet in Ås, it has proven to be inexpedient for the best possible operation of the Sponsorship Team to elect a new Sponsorship Manager in the middle of an UKA year. The proposal to change the period the Sponsorship Manager is selected from spring to autumn is to provide better continuity to the Sponsorship Team. That way, the new Sponsorship Manager will not have to familiarize themselves with and take over the work that has already begun in connection to UKA in Ås. This is for the benefit of the new Sponsorship Manager, the Sponsorship Team and UKA in Ås.

To maintain a balance between the newly elected and incumbent board, it is proposed that Administrasjonsansvarlig (the Administrative Officer) be elected at the spring GA. The Administrative Officer is the manager’s deputy and must step in if the manager is prevented from attending meetings or carrying out a task. When the Administrative Officer is elected in the spring, that person will be able to assist the manager in the role of newly elected.

Suggestions for change: § 3.4.1 Spring GA 10.3 Business Committee a) Event Manager Is elected for two terms b) Sponsorship Manager Is elected for two terms b) Administrative Officer Is elected for two terms c) Career day manager Is elected for two terms

§ 3.4.2 Autumn GA 10.3 Business Committee a) Manager Is elected for two terms

b) Administrative Officer Is elected for two terms b) Sponsorship Manager Is elected for two terms c) Marketing Manager Is elected for two terms

The Board House and Finance’s evaluation The Board of House and Finance suggests the change in the Article of Association.

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Proposal 1.2 Submitted by the Board of Samfunnet Background: The position of the Head of Bodega has important tasks related to the operations of Samfunnet.

Today, this is a position with a lot of work. We therefore want the position to be selected for 3 periods, as a new recruit can take some of the workload. The community board envisages that the upcoming Head of Bodega will be responsible for the house, including responsibility for rooms, stalls and maintenance of the house. At the same time, the new recruit can be trained in the entire role as Head of Bodega. The Head of Bodega will be responsible for party management and annual reporting. By sitting over three periods, we will also be able to increase some continuity and ensure that the Head of Bodega is trained well.

Suggestions for change: § 3.4.2 Autumn GA

Case 1 Approval of agenda and summoning Case 2 Approval of chair of meeting Case 3 Appointment of scrutinizers and minute-taker Case 4 Electing two representatives to sign protocol with main chair of the meeting Case 5 Preliminary reports for Studentsamfunnet i Ås for autumn Case 6 Strategy for Studentsamfunnet i Ås a) Approval of Studentsamfunnet’s overall goal (processed every 3 years) b) Approval of Studentsamfunnet’s long-term strategy (processed every 3 years) c) Approval of the work program for the upcoming year (processed every year) Case 7 Approval of budgets for Studentsamfunnet i Ås for the upcoming calendar year Case 8 Cases received in accordance with applicable deadlines Case 9 Informative cases Case 10 Elections according to Studentsamfunnet’s Articles of Association

10.1 The Board of Samfunnet: a) Head of Bodega b) Head of Marketing c) Head of Administration d) Head of Concert

elected for three two periods elected for two periods elected for two periods elected for two periods

10.2 Tuntreet: a) Editor

elected for two periods

10.3 The Business Committee: 52

a) Leader b) Head of Administration c) Head of Marketing

elected for two periods elected for two periods elected for two periods

10.4 The Board of House and Finance: a) External representative b) External representative

elected for four periods elected for four periods

In even-numbered years c) External representative appointed by the House and Finance Board. Approved by GA for four periods.

10.5 Election Committee: a) Two members

elected for two periods

Case 11 Additional cases

The Board House and Finance’s evaluation The Board of House and Finance suggests the change in the Articles of Association.

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Proposal 1.3 Submitted by Knut Sørbø, Ludvik Hugøy, Jakob Bruun Ånonsen, Einar Lyche Lebesbye, Åsmund Hamre Background Some associations have chosen to have their revues on the AudMax stage, most recently Mannskoret Over Rævne on February 10th. These events are usually sold out, as was the case on February 10th, and are something that Samfunnet earns a lot from, both in appreciation from the associations and in the sale of beverages. For associations that wish to hold these events, however, it currently costs the association NOK 9,000 in rent to Siås. In the past, this rent has been covered by Samfunnet both in its entirety and partially. This arrangement disappeared during the pandemic. In addition, the amount of support of NOK 10,000 that the association revues received from Samfunnet has been reduced considerably to NOK 3,000, which they receive today. These two things make it a big losing project to hold association reviews in AudMax. The student society in Ås has a long love of revues, which is shown in all the association revues during a year. For this to be kept the same, the Student Association´s principle is that an association that organizes a revue should not incur a loss when the revue is wound up.

Proposed resolution Proposal 1; addition to §2.3, § 2.3 RIGHTS TO USE STUDENTSAMFUNNET’S FACILITIES In order for student associations or teams to use the right to rent rooms at Samfunnet for free, a minimum of ¾ of the members of the student association or team must be members of Studentsamfunnet. List of members must be delivered to the board of Samfunnet by the 15th of September in the autumn semester and by the 15th of February in the spring semester. §2.3.1 Association revues: Samfunnet covers the rent of AudMax in its entirety and retains the current support for association revues of NOK 3,000.

Proposal 2; addition to §2.3, § 2.3 RIGHTS TO USE STUDENTSAMFUNNET’S FACILITIES In order for student associations or teams to use the right to rent rooms at Samfunnet for free, a minimum of ¾ of the members of the student association or team must be members of

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Studentsamfunnet. List of members must be delivered to the board of Samfunnet by the 15th of September in the autumn semester and by the 15th of February in the spring semester.

§2.3.1 Association revues: Samfunnet covers half of the rent for AudMax and increases the support for association revues to NOK 6,000.

The Board House and Finance’s evaluation The Board of House and Finance do not suggest the changing in the Articles of Association.

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Case 9: Informative cases 9.1 Editorial changes for the articles of Studentsamfunnet i Ås According to § 3.6.1 of the statutes of the Student Association in Ås, the Board of Samfunnet is authorized to make editorial changes. The general assembly must be informed of any changes at the first opportunity. We take this opportunity to inform you about the following editorial changes in §3.4.1, §4.3.2 and §4.5.1. § 3.4.1 Spring GA

Case 1 Approval of agenda and meeting summoning Case 2 Approval of chairs of meeting Case 3 Appointment of scrutinizers and minute-taker Case 4 Electing two representatives to sign protocol with main chair of the meeting Case 5 Report for Studentsamfunnet of the previous year according to the established strategy Case 6 Approval of the annual accounts for Studentsamfunnet i Ås and accountant’s report.

Case 7 Preliminary reports for Studentsamfunnet i Ås for spring Case 8 Cases submitted in accordance with applicable deadlines Case 9 Informative cases Case 10 Elections in accordance with Studentsamfunnet’s Articles of Association

10.1 The Board of Samfunnet: a) Leader b) Head of Finance c) Head of Events

elected for two periods elected for three periods elected for three periods

10.2 Tuntreet: a) Editor

elected for two periods

10.3 The Business Committee: a) Head of Event b) Sponsorship coordinator c) Head of Career Day

elected for two periods elected for two periods elected for three periods

10.4 The Board of House and Finance: a) Student representative

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elected for two periods

10.5 Election Committee: a) Two members

elected for two periods

10.6 The board of UKA, during odd-numbered years: a) Leader – UKEboss b) Head of Administration c) Head of Event d) Head of Marketing e) Head of Revue f) Head of House g) Head of Party Serving h) Head of Finance

elected for four periods elected for four periods elected for four periods elected for four periods elected for four periods elected for four periods elected for four periods elected for four periods

In even-numbered years 10.7 Hans Hovenhet Hestehoven, is appointed by the sitting Ordenskollegiet and approved by the GA every four years in even-numbered years. a) Ordenskollegiet consisting of the Grand master, Master of Ceremonies and Cantzler

elected for eight terms

Case 11 Additional cases

§ 4.3.2 Board members

The board of UKA leads the UKAfestival.

The board of UKA consists of eight members with speech-, proposition-, and voting rights: a) Leader – UKE boss b) Head of Administration c) Head of Event d) Head of Marketing e) Head of Revue f) Head of House g) Head of Party Serving h) Head of Finance It is possible to change the composition of the board of UKA if needed be. Within the end of January before the election of the new board of UKA, the Board of House and Finance has the authority, after recommendation from a sitting board of UKA, to change the composition of the board of UKA. The requirements for the composition are that the board of UKA must consist of 7-9 members, where the UKE boss, Head of Finance and Head of Revue shall be 57

three of the board members. Any changes in composition shall be announced to the members and informed to the election committee in a reasonable time before the GA.

§ 4.5.1 Purpose

The Business Committee (NU) is to be the link between, the university students and the business world. NU shall help ensure that Studentsamfunnet’s established strategy is fulfilled, and that Studentsamfunnet’s Articles of Association are complied with. NU organises two Career Days, Business Day and other career promoting events for the students at NMBU.

Proposed resolution The General Assembly takes note of the matter.

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9.2 Orientation from Pluto 7 commision The Pluto 7 commission is working on the revision of the long-term strategy for Studentsamfunnet in Ås until 2025 and preparing a strategy for the period 2025 to 2035. The revised long-term strategy until 2025 was presented to Studentsamfunnets general assembly autumn 2022.

Pluto 7 has started the work on the long-term strategy until 2035, and currently the main focus is to find a suitable structure and the main elements. The commission has brainstormed ideas with the sitting board members at Studentsamfunnet in Ås during the annual Jordfagseminar in January and have held a couple of workshops so far this year.

The commission plans several workshops the next six months, making sure to involve KSs, committee members, members, and other stakeholders of Studentsamfunnet in Ås. The commission aims to have a first draft ready for Hus &amp; Finans-styret during June 2023. The finished proposal for the Studentsamfunnet in Ås`s long-term strategy until 2035 will be presented to the Studentsamfunnets general meeting autumn 2023.

The goal is a strategy that all members can support and agree on, which gives future volunteers enough room for action, but at the same time ensures that the Studentsamfunnet moves in the right direction. We encourage all members who have thoughts and ideas about the long-term strategy to send an email to pluto@samfunnetiaas.no. There will be more opportunities to contribute to the strategy throughout the year.

Proposed resolution The General Assembly takes note of the matter.

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9.3 Climate accounting The climate accounting for the Studentsamfunnet i Ås is divided according to scope 1, 2 and 3. These are briefly explained below.

Scope 1 Direct emissions from own means of production or emissions controlled by the business, including fossil fuel used for transport and/or heating.

Emissions from this scope have not taken place in 2022 as no fossil fuel has been used for heating or transport of own cars during this period. This goes for all the underlying bodies of Studentsamfunnet in Ås.

Scope 2 Indirect emissions associated with electricity, heating, regulation of the indoor climate in owned and rented buildings as well as other forms of possibly purchased energy are used for. The consumption figures have been received from NMBU Teknisk Drift (Technical Operations).

Emissions from this scope can be calculated based on location and/or a market-based method, including which of the bodies have had the highest degree of use of the building mass during a given period. Guarantees of origin (GOs) have been given for all electricity consumption.

Scope 3 Scope 2 includes indirect emissions associated with the purchasing of goods and services, besides the purchase of electricity. The emissions from this scope is linked to the organization’s activity, but arises from sources that are neither owned nor controlled by the business. Below, items such as flights, mileage allowance, waste and other goods will naturally be found.

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Table: Total emissions per scope, divided by collected subcategories

Figure: Percentage distribution of greenhouse gas emissions per department in 2022.

Proposed resolution The General Assembly takes note of the matter.

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Case 10: Elections in according with Studentsamfunnet’s Articles of Association According to Studentsamfunnet’s Articles of Association the candidacies are presented as an attachment three days before the General Assembly.

10.1 The Board of Samfunnet 10.2 Tuntreet 10.3 The Business Committee 10.4 Kjernestyret 10.5 Election Committee 10.6 UKEboard Proposed resolution The General Assembly has by voting elected the following candidates: The Board of Samfunnet Leader: Head of Finance: Head of Events: Tuntreet Editor:

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The Business Committee Head of Event: Sponsorship coordinator: Head of Career Day: The Board of House and Finance Student representative: Election Committee Representative: Representative: Representative (one period): Hans Hovenhet Hestehoven Appointed Knight: Appointed Commander: Appointed Grand Cross Bearer:

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Case 11 Additional Cases Cases that are wished to be adressed during case 11 can be delivered to the meeting management by the time the General Assembly begins.

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