Case documents Spring 25

General assembly

Studentsamfunnet i Ås CASE DOCUMENTS

SPRING 2025 - 24/03/25

Table of Contents Table of Contents

2

Agenda

5

Useful Information

6

Case 1 Approval of the agenda and meeting notice

8

Case 2 Approval of meeting leadership

8

Case 3 Appointment of vote counters and protocol writer

8

Case 4 Selection of two representatives to sign the protocol together with the meeting leaders

8

Case 5 Report on Studentsamfunnet i Ås for the previous year according to the adopted strategy

9

●

5.1 Report from the board at Samfunnet and work program

9

●

5.2 Report from the House and Finance Board

20

●

5.3 Report from UKA i Ås

24

Case 6 Annual financial statement and auditor`s report for Studentsamfunnet in Ås

29

Case 7 Preliminary reports for Studentsamfunnet i Ås

33

Case 8 Matters submitted in accordance with applicable deadlines

53

Cae 9 Informative cases

54

● 9.1 Editorial changes for the articles of Studentsamfunnet i Ås

54

● 9.2 Climate accounting

56

Case 10 Elections in according with Studentsamfunnet`s Articles of Association

59

Case 11 Additional Cases

61

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Case list Case 1 Approval of agenda and meeting summoning Case 2 Approval of chairs of meeting Case 3 Appointment of scrutinizers and minute-taker Case 4 Electing two representatives to sign protocol with main chair of the meeting Case 5 Report for Studentsamfunnet of the previous year according to the established strategy Case 6 Approval of the annual accounts for Studentsamfunnet i Ås and accountant’s report.

Case 7 Preliminary reports for Studentsamfunnet i Ås for spring Case 8 Cases submitted in accordance with applicable deadlines Case 9 Informative cases Case 10 Elections in accordance with Studentsamfunnet’s Articles of Association 10.1 The Board of Samfunnet: a) Leader

elected for two periods

b) Head of Finance

elected for three periods

c) Head of Events

elected for three periods

10.2 Tuntreet: a) Editor

elected for two periods

10.3 The Business Committee: a) Head of Event

elected for two periods

b) Head of Administration elected for two periods Side 3 av 63

c) Head of Career Day

elected for three periods

10.4 The Board of House and Finance: a) Student representative elected for two periods

10.5 Election Committee: a) Two members

elected for two periods

10.6 The Board of UKA, during odd-numbered years: a) Leader – UKEboss

elected for four periods

b) Head of House and Administration

elected for four periods

c) Head of Events

elected for four periods

d) Head of Marketing

elected for four periods

e) Head of Revue

elected for four periods

f) Head of Service

elected for four periods

g) Head of Party

elected for four periods

h) Head of Finance

elected for four periods

Case 11 Additional cases

Side 4 av 63

Agenda 17.00 Opening of the General Assembly by the Leader of the Board of Samfunnet, Magnus Schei Larsen.

Case 2

Approval of chairs of meeting

Case 1

Approval of agenda and meeting summoning

Case 3

Appointment of scrutinizers and minute-taker

Case 4 meeting

Electing two representatives to sign protocol with main chair of the

Case 5 Report for Studentsamfunnet of the previous year according to the established strategy Case 6 Approval of the annual accounts for Studentsamfunnet i Ås and accountant’s report.

Leader of the Board of Samfunnet give thanks to those who finished their positions.

Case 7

Preliminary reports for Studentsamfunnet i Ås for spring 2023

Case 8

Cases submitted in accordance with applicable deadlines

Case 9

Informative cases

Break with pea soup Case 10 Elections in accordance with Studentsamfunnet’s Articles of Association Case 11 Additional cases Closing of the General Assembly and the National Anthem

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Useful information How does GA work?

Studentsamfunnet in Ås’ General Assembly is the organization's highest authority.

This is where you have the opportunity to influence the operation of Samfunnet. The General Assembly starts exactly at 17:00 in Aud.Max. monday 24th march 2025.

All members and governing bodies of Studentsamfunnet i Ås have the right to promote matters in accordance with § 1.2. Matters to be addressed at GA shall be submitted to the Board of Samfunnet within three weeks prior to the GA, at the latest Monday 3rd March. If you have matters you would like to add to the additional cases, you must notify the Chairman in writing before the meeting starts.

If you would like to speak at the GA, it must be done in the following way:

Comment information

Reply

To provide a piece of

There are talking-time limits during GA: Comment: 2 minutes Reply: 30 seconds To add case information: 1 minute All voting will be done online. As a member entitled to vote, you will receive an email/SMS with a link, username and password to an online voting site by attendance at the entrance. How this site works, and how you use it, will be demonstrated during GA. Side 6 av 63

Election If you are going to run for election, it is recommended to send a candidate presentation. Send the candidate presentation to valgnemnda@samfunnetiaas.no by monday 17th march 2025. The candidate presentation will be submitted to Samfunnet i Ås' website on Friday 21st march 2025.

When it is your turn to step up to the podium during the General Assembly, you will have up to 2 minutes to present yourself.

If you know anyone who should run for election, enter them here; https://www.samfunnetiaas.no/nominasjonsforum Catering Pea soup will be served in the intermission, and refreshments will be available throughout the GA.

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Case 1: Approval of agenda and meeting summoning Proposed resolution The General Assembly approves agenda and meeting summoning.

Case 2: Approval of chairs of meeting Proposed chairs of meeting: Tordis Drivenes and Håvard Sveen.

Proposed resolution Tordis Drivenes og Håvard Sveen are elected as chairs of meeting.

Case 3 Appointment of scrutinizers and minute-taker Proposal to not use scrutinizers, due to digital voting system.

Proposed keeper of the minutes: Erica Caci Back.

Proposed resolution Scrutinizers expires.

Julie-Regine Løken is appointed as minute-taker.

Case 4 Electing two representatives to sign protocol with main chair of the meeting Proposed signatories: Mathias Nordhagen and Kristin Fosse Proposed resolution Mathias Nordhagen and Kristin Fosse are elected signatories.

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Case 5 Report for Studentsamfunnet of the previous year according to the established strategy 5.1 The Board of Samfunnet

The board of Samfunnet 2024 consisted of the following members Spring 2024

Autumn 2024

Leader

Maja Raz Karterud

Magnus Schie Larsen

Head of Administration

Natalie Slaatsveen Nazareno

Natalie Slaatsveen Nazareno

Head of Finance

Håkon Kvernstuen

Håkon Kvernstuen

Head of Bodega

Frida Helstedt Håtveit

Frida Helstedt Håtveit

Head of Events

Åse Vigdisdatter Nytrø

Åse Vigdisdatter Nytrø

Head of Marketing

Emil Langsrud Westlie

Emil Langsrud Westlie

Head of conserts

Mathias Nordhagen

Mathias Nordhagen

Designated Head of Events

Egil Natvik Vestrheim

Designated Head of Events

Otto Hua Wei Engum

ACTIVITIES AND OFFERS EDITED AND CONTINUED GOALS: Side 9 av 63

By the end of 2024, Samfunnet shall organize at least 5 attractive events in collaboration with co-organizers per semester, with at least 1 new co-organizer. The event should benefit the members. Examples of such co-organizers may include student associations, faculty associations, sports teams, interest organizations, or similar.

Goal achieved: Samfunnet hosted 7 events in collaboration with co-organizers in spring and autumn. The new co-organizer was Leikarringen Frøy.

At least five different events should be organized each semester, actively accommodating international students to promote inclusion, preferably in cooperation with organizations such as ISU and ESN. Partially achieved: In 2024, eleven events were organized that actively accommodated international students, including Mental Mondays with ESN, English quiz, and Palentines.

At the end of the second-to-last month of the spring semester and at the end of the second-to-last month of the fall semester, a survey should be sent out to members regarding the offerings at Samfunnet for the current semester. The aim is for at least 50% of members to respond to the survey.

Partially achieved: A survey was sent to all members at the end of each semester via email, but only about 11% of the membership responded.

In 2024, active efforts should be made to ensure that 50% of guests are inside the venue within 1 hour after opening on party nights.

Goal achieved: No active efforts were made to get guests inside within the first hour; however, initiatives such as pre-drink pricing in Klubben and show start 1 hour after opening facilitated earlier arrivals. On average, 51% of tickets were scanned within an hour.

Samfunnet shall host four major events in 2024 focusing on environment and sustainability for its participants.

Goal not achieved: The event "Uaktuelt food for thought" was canceled. No further events focusing on environment and sustainability were organized.

Klubben shall offer a daily, varied dinner menu throughout 2024.

Goal achieved: A varied weekly menu was available in Klubben, featuring different dishes as well as a fixed selection.

At least 2 major events shall be organized in 2024 outside of regular scheduled events.

Goal achieved: Four major events were organized in 2024 outside of regular scheduled events.

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Committees for UKA in Ås' 100th anniversary shall work on projects such as Stentor, revue retrospectives, jubilee UKA revue, etc., and will be followed up throughout 2024.

Goal achieved: Stentor and the jubilee UKA revue were completed. A UKA documentary will be carried out, and a "house project" position was created to oversee the museum in Uggenspranget and additional jubilee elements in collaboration with the house manager. However, no committees were formally established.

Each semester, a theme week shall be organized focusing on at least one of the UN's Sustainable Development Goals.

Partially achieved: A Green Week and an Agriculture and Food Security Week were organized, but "Food for Thought" was canceled.

The NMBU Business Committee shall aim to offer 5 events per semester in addition to Career Days. CV photography does not count as one of these events.

Partially achieved: Four events were organized in spring 2024, and due to UKA in the fall of 2024, time constraints prevented the hosting of five events during the fall.

The NMBU Business Committee shall test a new event in 2024.

Goal achieved: A new event was held in both spring and fall. In spring, a sleep course was arranged, and in the fall, the "#huninvests" event with DNB was held.

The NMBU Business Committee shall identify alternative venues and solutions for future career fairs in connection with the renovation of Aud.Max. Goal achieved: Through board meetings and soil science seminars, alternative venues and solutions for future career fairs were discussed. Options considered included better utilizing the rest of the venue, using tents during UKA, or renting Kulturhuset in Ås.

In 2024, efforts shall be made to increase passive offerings at Samfunnet in Ås.

Partially achieved: The passive offering in Rosehagen was improved, and a better lounge area was established.

Two major sober events shall be held in 2024.

Goal achieved: Four major sober events were held in 2024.

Additional rooms shall be utilized on party nights to ensure that all rooms offer either a passive or active engagement opportunity.

Goal achieved: All rooms used during party nights offered either active programming or passive activities.

Rosehagen was utilized more actively with food service and a bar, and passively with shuffleboard and a lounge. However, no additional rooms were used beyond previous years, Side 11 av 63

except for the swing bodega event with the swing club and karaoke where the meeting room was utilized.

At least six events shall be held at Pergolaen in 2024.

Partially achieved: Four events were held at Pergolaen.

NEW GOALS: In 2024, possibilities for expanding offerings for guests under 20 years old shall be explored.

Goal achieved: A new bar was introduced in Halvors Hybel. The offering was moved to Bodega when needed.

MEMBERS EDITED AND CONTINUED GOALS: By the end of 2024, 40% of the student population shall be members of Studentsamfunnet in Ås, and 80% of international students shall be members. Among first-year students starting in 2024, 60% should become members within their first semester.

Partially achieved: Approximately 38% of the student population at NMBU are members of Studentsamfunnet in Ås.

About 25% of students who started their studies in 2024 became members of Studentsamfunnet in Ås in the fall of 2024. We have not been able to obtain data from NMBU on the remaining points. A project has been initiated to improve data collection and analysis.

In 2024, analyses of events and utilization of the offerings at Studentsamfunnet in Ås shall be conducted. These data shall be used as a basis for decision-making in budgeting, planning, and execution of events.

Goal not achieved: Event reports are produced, but a comprehensive analysis covering the entire Studentsamfunnet is not conducted. The Board has initiated a larger project for data collection and analysis to make budgeting and event planning more data-driven.

By the end of 2024, a revision of the membership benefits at Studentsamfunnet in Ås shall be conducted.

Goal achieved: Membership benefits have been revised by the Board.

At least 25% of completed community service duties shall be self-reported.

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Partially achieved: 24% were self-reported. The data is somewhat difficult to retrieve and, therefore, not entirely reliable. The Administration Chief has looked into improvements in Linticket to facilitate easier data retrieval.

At least 90% of those assigned to community service duties shall show up for their shifts.

Partially achieved: Approximately 74% of those assigned or self-reported for community service showed up for their shifts in 2024.

NEW GOALS: In 2024, efforts shall be made to increase recruitment for Studentsamfunnet in Ås, particularly to attract new students at NMBU. Goal achieved: Studentsamfunnet actively recruited students during Graskurs Part 1. The Board, KS members, and Sprell carried out an intensive recruitment campaign, including a new stand and roll-ups. Additionally, guided tours of Samfunnsbygningen were conducted for new and international students. Studentsamfunnet played a central role in the 2024 freshman week.

VOLUNTEERS EDITED AND CONTINUED GOALS: All volunteers shall receive the necessary training and courses throughout 2024.

Internal resources and expertise within Studentsamfunnet shall be used where possible.

Goal achieved: Several courses were conducted, both by external and internal instructors. In 2024, 153,000 NOK was spent on training and education within the organization.

All volunteers shall be invited, with strong encouragement to attend, an introduction to the history, organization, economy, and division of labor at Studentsamfunnet in Ås.

Goal achieved: All volunteers were invited to the history session preceding the committee workshop, which is mandatory for new volunteers.

Throughout 2024, the functioning of operational committees across the various organizational units of Studentsamfunnet in Ås shall be evaluated and developed.

Goal achieved: All operational committees conducted evaluations and implemented necessary changes.

The photo and film committee is considered operational. KS Bar Personnel has been designated as an operational committee for UKA in Ås 2026.

To facilitate optimal management of events and services at Samfunnet, the number of volunteer hours required each semester shall be mapped in 2024.

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Partially achieved: Time logs are maintained in relevant committees, while committee sizes are evaluated by committee leaders.

By the end of 2024, the benefits for volunteers at Studentsamfunnet in Ås shall be reviewed.

Goal achieved: The benefits have been revised by the Board. Among other changes, it was decided that a spring gala will be held for volunteers.

In 2024, Studentsamfunnet shall explore the possibility of providing a dedicated space for volunteers as guests on party nights.

Partially achieved: An evaluation in 2023 concluded that it was not feasible at a satisfactory level. No further evaluations have been conducted.

NEW GOALS: Studentsamfunnet shall work to enhance well-being and sense of belonging among volunteers.

Goal achieved: Active efforts were made in 2024 to improve volunteer satisfaction and engagement.

Committees have social budgets, and events were held specifically for volunteers. During a workshop, approximately 85% of committee members reported being very satisfied with their involvement, while the rest indicated they were satisfied.

By the end of 2024, ethical guidelines for Studentsamfunnet in Ås shall be developed and implemented.

Goal achieved: Ethical guidelines are available on the website.

ECONOMY EDITED AND CONTINUED GOALS: The House and Finance Committee shall implement measures in 2024 to increase the return on equity.

Goal achieved: Equity has been placed in accounts that provide a higher return than a standard savings account.

Tuntreet shall explore opportunities to reduce costs, for example by reducing printing costs or licensing expenses.

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Goal achieved: Since autumn 2024, Tuntreet has shared licenses with Samfunnet, which will help reduce future costs. Additionally, printing costs were reduced in 2024 by adjusting print volumes during periods of lower demand, such as mid-semester.

Tuntreet

shall

work

to

increase

external

financial

support.

Goal achieved: Tuntreet has explored various opportunities for advertising and diverse economic support and has successfully maintained a good level of external funding throughout 2024.

To ensure committee leaders take greater ownership of their work, they shall revise their committee budgets at the start of each semester and present a proposal for the 2025 committee budget by September.

Goal achieved: Budget meetings were held with all committees in connection with budget planning in September, where proposals for committee budgets were prepared. The overall budget was sent out in October for approval by the House and Finance Committee well before the general assembly.

A climate accounting report for 2023 shall be presented at the spring general assembly.

Goal achieved: The climate accounting report was presented at the spring 2024 general assembly.

The climate accounting report shall serve as a basis for decisions regarding planning and purchasing at Studentsamfunnet in Ås. Procurement routines shall be followed to ensure more environmentally friendly operations.

Partially achieved: Samfunnet has implemented a green procurement policy to facilitate more sustainable operations. However, the climate accounting report has not yet been directly used in planning and purchasing decisions.

The House and Finance Committee shall explore long-term investment plans with several committees at Samfunnet to ensure long-term thinking is reflected in committee budgets.

Goal not achieved: No new collaborations have been established. The need for long-term committee budgets must be initiated by the committees and students themselves. The House and Finance Committee will not proactively pursue this need.

THE PHYSICAL BUILDING EDITED AND CONTINUED GOALS: Side 15 av 63

The archive in Kajaveien shall be emptied, and the archive at Samfunnet shall be optimized and digitized.

Goal not achieved: The House Manager and KS House Project under UKA began digitizing parts of the archive.

Due to the condition and volume of the archive in Kajaveien and at Samfunnet, significant additional resources and specialized labor are needed to complete this goal. The Board will continue working on this in 2025.

The House and Finance Committee shall follow up on the project to expand Samfunnet's capacity and present findings at the spring general assembly.

Goal achieved: The report has been completed.

A shared supply storage space shall be established for the Board and committee leaders at Samfunnet.

Goal not achieved: A shared supply storage space was not established in 2023.

A plan for room usage at Samfunnet shall be developed, and rooms shall be allocated to committees that require them.

Partially achieved: A concrete plan for room usage has not been developed. However, an evaluation of different rooms was conducted, and some committees received new spaces as needed.

Halvors Hybel shall become a multi-purpose room for various events.

Goal achieved: Halvors Hybel has been and continues to be used as a multi-purpose room for various events.

More rooms shall be utilized during events to increase capacity and offerings.

Goal not achieved: No additional rooms were used beyond the usual ones for general parties. During the freshman party, Klubben and Pergola were used. This will be further developed in 2025.

NEW GOALS: Studentsamfunnet shall renovate Rosehagen during 2024.

Goal not achieved: The planning phase is completed, and construction is set to begin in 2025.

Studentsamfunnet shall renovate the Fest Hall during 2024.

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Partially achieved: Renovation has begun and will be completed in 2025.

A prioritized maintenance and development plan shall be created and presented at the spring 2024 general assembly.

Partially achieved: The plan was developed and presented in spring 2024.

PARTNERSHIPS EDITED AND CONTINUED GOALS: By the end of 2024, at least one sponsorship agreement with a major sponsor shall be signed for Studentsamfunnet in Ås.

Goal achieved: The sponsorship team has signed an agreement with Naturviterne for 60,000 NOK. Tuntreet shall, in collaboration with the sponsorship team, work to attract more advertisers to Tuntreet.

Partially achieved: Tuntreet secured some advertisements during UKA, but further improvements are being pursued.

The sponsorship team shall develop guidelines and agreements with partners in 2024.

Partially achieved: In 2024, work began on revising guidelines, including with Naturviterne. Additionally, efforts were made to create better templates for sponsorship agreements.

Samfunnet shall explore increased collaboration with SiÅs regarding external events.

Goal achieved: Events have been planned where both SiÅs and Samfunnet are co-organizers. There has been good communication with SiÅs regarding the use of AudMax. The graduation ceremony for students was a collaborative event between SiÅs and Samfunnet.

In 2024, cooperation with the Freshman Committee at NMBU shall be strengthened to ensure that Samfunnet becomes a more central part of freshman week. The Board shall work to have at least one representative in the Freshman Committee.

Goal achieved: The Board participated in Freshman Committee meetings, and Samfunnet was a key part of freshman week. The welcome BBQ was a joint event with the boards of Studentsamfunnet in Ås.

Samfunnet shall explore sponsorship or funding opportunities for individual events.

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Partially achieved: During UKA, several sponsors were involved in individual events. However, no sponsors or financial support were secured for standalone Samfunnet events.

NEW GOALS: Studentsamfunnet in Ås shall establish an annual meeting with the municipality to discuss their vision for the future management of the building. Additionally, an annual meeting with the NMBU Student Parliament Executive Committee shall be established.

Partially achieved: Meetings between the municipality and Studentsamfunnet are held each semester, but discussions on the future management of the building have not been included.

Several meetings with the Student Parliament Executive Committee have taken place.

ORGANIZATIONAL

DEVELOPMENT

EDITED AND CONTINUED GOALS: In 2024, all bodies within Studentsamfunnet in Ås shall work towards ensuring that at least 20% of members attend the General Assemblies held in 2024.

Partially achieved: Efforts were made, but only 12% attended each General Assembly.

In 2024, 85% of participants in the General Assembly should arrive within the first hour.

Goal achieved: Approximately 95% arrived within the first hour.

During 2024, Studentsamfunnet shall determine whether a general manager should be appointed.

Goal achieved: A report was evaluated, and alternatives were considered at the House and Finance meeting. There is currently no desire to proceed with hiring. Instead, the current cooperation agreement with SiÅs will be maintained and further developed.

Studentsamfunnet shall maintain procedures to ensure the organization remains certified as an Environmental Lighthouse (Miljøfyrtårn).

Goal not achieved: Studentsamfunnet has not previously been certified as an Environmental Lighthouse, but work towards certification has been ongoing and is expected to be completed in 2025.

During 2024, a template for knowledge transfer and competence handover within Studentsamfunnet in Ås shall be established.

Goal not achieved: A template for knowledge transfer within Studentsamfunnet was not established in 2024.

However, a draft has been created.

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NEW GOALS: The Business Committee at NMBU shall work to increase visibility among students and companies.

Partially achieved: In the fall, the event #huninvests with DNB was held. This event had more participants than any event in recent years, except for Career Day. However, there is still significant potential for increasing visibility among students and businesses.

The restructuring of Studentsamfunnet's boards in 2023 shall be implemented and evaluated.

Goal achieved: The restructuring of Studentsamfunnet's boards has been implemented. The Board has worked on merging the concert and events division. The incoming Events Manager received an overlap introduction to the role of Concert Manager. UKA has evaluated the new board structure and aims to balance the workload within the board by 2026. This is also to ensure the board has the capacity to develop the festival in the desired direction.

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5.2 The Board of House and Finance

The House and Finance Committee is the highest authority at Studentsamfunnet in Ås between General Assemblies and works strategically to ensure the sound and long-term management of Studentsamfunnet, its finances, and real estate, in accordance with the adopted strategy. The committee has a special responsibility for making strategic assessments in collaboration with other boards and organizational bodies.

The House and Finance Committee consists of members elected at the General Assembly, both as direct representatives and by virtue of their positions as leaders of different organizational bodies at Samfunnet. Additionally, the committee appoints one member to the board during the autumn General Assembly. The Administration Chief in the Board of Samfunnet acts as the secretariat for the House and Finance Committee. Below is an overview of the committee members for 2024.

Spring 2024

Autumn 2024

Leader of the Board/ External representative

Erik Sand

Erik Sand

Deputy/ External representative

Hans Gunnar Gravningen

Hans Gunnar Gravningen

Student representative

Vilde Kjelsrud Pedersen

Jørgen Måleng

External representative

Marek Zimmermann

Marek Zimmermann

External representative

Kristiane Holter

Kristiane Holter

Appointed representative

Espen E. Syljuåsen

Espen E. Syljuåsen

Leader of Samfunnsstyret

Maja Raz Karterud

Magnus Schie Larsen

UKEsjef (Leader of UKA i Ås)

Ingeborg Tuften

Ingeborg Tuften

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Leader of Næringslivsutvalget Vetle S. Rosseland (Business Committee)

Vetle S. Rosseland

Editor of Tuntreet

Tuva Hebnes

Martin Hansebråten

Investments 2024 Amount (NOK) Renovation of the Fest Hall 578,276.00 Sound and lighting equipment 173,153.70 Technical installations in Fest Hall 27,064.80 Effect lights 95,602.14 Smoke machine 34,036.92 Audio mixer 293,381.37 Photography equipment 263,052.56 Communication devices 27,750.00 Stage barricades 43,955.44 Zettle terminals 88,844.44 Total 1,625,117.37 Investment

A major investment in the Fest Hall has been carried out, including both fixed equipment and surfaces, technical installations, and movable items such as a smoke machine and barricades that can be used elsewhere in the venue. This aligns with the investment plan developed in collaboration with the lighting committee for 2020– 2024, ensuring that the Fest Hall is ready for increased use in case of a closure of AudMax. Additionally, new photography equipment has been acquired to enhance marketing ahead of UKA in Ås and for producing the UKA documentary in connection with UKA in Ås' 100-year anniversary. The decision was also made to switch from the DiggiPay solution to Zettle terminals, which facilitate standard bank card payments. The benefits of the tap function from DiggiPay have been compensated for, and operating costs remain nearly the same. This makes regular bank cards the preferred payment method, as they make transactions easier for guests.

Furthermore, the House and Finance Committee approved a budget of 400,000 NOK outside the regular operating budgets to commemorate the anniversary celebrations.

We see that UKA in Ås has benefited from the marketing effects in terms of revenue and results, and we successfully organized a 160-year anniversary event that will be remembered for years to come. A total of 363,343.19 NOK was spent, well within the budget set by the House and Finance Committee.

Financial Results and Balance For 2024, we see a total profit of 5,418,793.23 NOK, compared to 3,045,252 NOK in the previous UKA year.

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Expenses for the House and Finance Committee are lower than budgeted as the renovations of Fest Hall and Rosehagen have been postponed to 2025. This is also reflected in the overall surplus.

The House and Finance Committee has received up to 636,000 NOK in VAT compensation and energy subsidies on behalf of operations at Samfunnet.

Additionally, financial income has increased by 569,841 NOK in 2024, in accordance with the Long-Term Strategy, and it is encouraging to see good returns on equity in a sustainable fund.

Allocation of Annual Results The Business Committee’s profit is distributed as follows: o 85% to Studentsamfunnet’s equity fund (2,007,771.79 NOK) o 15% to the Career Fund (354,312.67 NOK). ● Studentsamfunnet in Ås’ surplus of 5,064,480.56 NOK will be allocated to equity, ensuring operations and long-term investments. ●

Future Outlook Studentsamfunnet in Ås offers a wide and varied range of activities to its members and external guests on a daily basis, serving as a valuable contribution to student life in Ås. After a decline in revenues and audience numbers in 2020 and 2021, it is encouraging to see that both the Business Committee and UKA in Ås have recovered and are developing both economic results and event offerings, promising a strong future.

The Board of Samfunnet has increased visitor numbers throughout the year, and 2023 was the first normal year since the pandemic, allowing a comparison of attendance and financial results. To compare 2024, we must look back to 2018, and the results are highly satisfactory. It will be exciting to follow the continued development, and we are laying the groundwork to make 2025 even better than 2023.

Tuntreet has had a steady deficit of approximately 50,000 NOK in recent years. The House and Finance Committee does not view this as a major issue within the broader financial landscape, as we consider the marketing value for other organizational bodies to be greater than this amount. At the same time, ensuring welfare and student engagement remains important. However, we will continue working on increasing advertising revenue and demonstrating to NMBU, SiÅs, and Ås Municipality that financial support is essential to sustain newspaper operations.

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Studentsamfunnet i Ås 06.03.2025 Magnus Schie Larsen Leader of Samfunnsstyret Jørgen Måleng Student representative Espen Eikaas Syljuåsen Appointed representative Marie Tjelta Editor of Tuntreet

Sigrid Lyslo Wilhelmsen Leader of the Board/ External representative Hans Gunnar Gravningen External representative Ingeborg Tuften UKEsjef (Leader of UKA i Ås)

Erik Sand Deputy/ External representative Marek Zimmermann External representative Anna Bårdseng

Leader of Næringslivsutvalget (Business Committee)

Proposed resolution The General Assembly takes note of the matter.

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5.3 UKEboard Report UKA Honored General Assembly!

UKA i Ås 2024 is soon coming to an end, and it has been a great pleasure to lead the UKE organization this year.

In recent months, the UKE Board has been working to lay the groundwork for UKA i Ås 2026, with financial support from NMBU and the use of the local cultural center for revue performances.

A huge thank you to the 1,100 volunteers who made UKA i Ås 2024 possible.

Without you, it would not have been possible to organize Norway’s longest cultural festival in a small town like Ås.

As His Majesty the King so beautifully wrote to us: "It testifies to creativity and talent, joy and enthusiasm, and the desire to create something together."

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So once again, THANK YOU!

UKEstyret 2024 har bestått av: Leader, UKEboss - Ingeborg Berli Tuften Head of Administration - Helene Sylvarnes Head of Event - Emilie Aaen Head of Party Management- Jakob Bruun Ånonsen Head of House - Albert Hoffmann Head of Marketing - Janihar Manohar Head of Revue - Aurora Tvete-Berger Amdam Helland Head of Finance - Magnus Aalde

Goals for UKA i Ås 2024: ● UKA i Ås should sell at least 80% of all tickets released for sale.

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Almost achieved; overall, we sold 76% of the tickets released. If we exclude revue tickets, we actually sold 92% of all tickets.

● UKA i Ås 2024 should organize a 100-year anniversary that highlights the festival’s history and traditions while also appealing to today’s students.

Achieved; we launched projects such as the UKE documentary, established a new KS position (KS Husprosjekt), and, together with the House Manager, initiated a museum in Uggenspranget. We also added more permanent decorations to the venue. The 100-year anniversary was reflected in our merchandise, including a redesigned UKE sweater. A special anniversary edition of Stentor was published. We sold out multiple concerts, demonstrating that we successfully engaged today’s students. Additionally, we reached students and audiences beyond Agraren’s borders, generating significant buzz around NMBU.

● UKA i Ås 2024 should improve offerings for students aged 18 to 20.

Achieved; we opened the bar in Halvors Hybel and worked to increase its attractiveness. We also expanded and redesigned Johannes into more of a lounge.

However, Sløyfa remains a major attraction, making it difficult to make Halvors equally appealing.

● UKA i Ås 2024 should increase attendance at non-party night events.

Achieved; we had more visitors at non-party night events than in previous years.

● UKA i Ås 2024 should increase the number of revue tickets sold.

Achieved; we sold a total of 3,580 revue tickets, which is 1,459 more than in 2022, marking a clear increase in ticket sales.

● UKA i Ås 2024 should strive for national recognition in celebration of the 100-year anniversary.

Not achieved; we received a letter from the King. We made an effort, but gaining national attention proved to be very challenging.

● UKA i Ås 2024 should promote sustainability by prioritizing reuse and recycling.

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Achieved; we significantly improved waste sorting and added several new recycling categories in collaboration with REdu. We introduced a glass deposit system. During miniUKA, we hosted a second-hand market, and UKErevyen created costumes from second-hand clothing in collaboration with Fretex. The House Committee also utilized as many recycled materials as possible.

● UKA i Ås 2024 should offer a diverse selection of food and beverages that accommodate allergies and dietary preferences.

Achieved; all menus included allergy-friendly options.

● UKA i Ås 2024 should ensure that all volunteers feel valued and connected to UKA i Ås 2024.

Achieved; according to our survey, over 80% of volunteers enjoyed their work, and 93% would volunteer again.

● UKA i Ås 2024 should meet the financial return target set by the House and Finance Committee.

Achieved; the Financial Manager will provide further details on this.

Annual accounts for UKA i Ås The project accounting period for UKA i Ås 2024 spans from March 20, 2023, to March 24, 2025. As a result, the financial report covers three different fiscal years.

The budget for UKA i Ås 2024 was characterized by high hopes and expectations due to the festival's 100-year anniversary. Following MiniUKA, we gained a more realistic understanding of revenues and expenses. After five budget revisions, we ensured that we met the House and Finance Committee's requirement of a 20% operating margin.

The financial report shows that we stayed close to the budget in many areas, though there were some significant deviations on both the revenue and expense sides. For example, bar and food sales, along with related costs, fluctuated but balanced each other out, meaning the margin was not significantly affected. In both areas, sales exceeded those of 2020 and 2022, but our budget estimates had been very ambitious.

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Another major deviation from both the budget and previous financial reports was technical equipment expenses, where we spent significantly less than planned. The equipment performed well, and we are pleased with the favorable agreements we secured.

We can confidently say that concerts during UKA i Ås were highly popular. We sold a massive number of tickets! With NOK 5,789,078 in ticket revenue, this is a new sales record. Of these revenues, general admission tickets accounted for over NOK 4 million.

The final project accounting for UKA i Ås 2024 concludes with a positive result of NOK 3,042,086 and an operating margin of 23.9%.

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Proposed resolution The General Assembly takes note of the matter.

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Case 6 Approval of the annual accounts for Studentsamfunnet i Ås and accountant’s report Annual accounts for Studentsamfunnet i Ås

The Board of Samfunnet

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Tuntreet

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The Business Committee

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The House and Finance Board

Consolidated Financial Statement for Studentsamfunnet i Ås 2024

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Balance for Studentsamfunnet i Ås

Auditors`s report

The agenda will be updated once the auditor's report has been finalized. A notification will be sent when the agenda has been updated.

Proposed resolution: The General Assembly approves the annual financial statements for Studentsamfunnet in Ås for 2024.

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Sak 7 Preliminary reports for Studentsamfunnet i Ås

7.1 The board at Samfunnet

The report from the leader is on behalf of the board at Samfunnet.

Report from Leader Magnus Schie Larsen Dear General Assembly!

The Board of Samfunnet spring 2025 consist of the following members: Leder Larsen Head of Administration: Head of Finance: Vestrheim Head of Bodega: Mariannedotter Orvedal Head of Events: Head of Marketing:

Magnus Schie Sigbjørn Flatin Egil Natvik Rakel Otto Engum Sivert Aarflot

Throughout 2025, the board at Samfunnet will continue working to ensure a broad range of events and activities for our members and the students of Ås. Our work is largely based on the action plan adopted by the General Assembly. This year, we are particularly focused on preparing for operations without Aud.Max in 2026. We therefore aim to utilize more rooms in the

Samfunnsbygningen during events while also increasing activity in the building.

Furthermore, we are working to strengthen internal communication within the organization, take care of our volunteers, and recruit more members to promote volunteerism in Ås.

Since the last General Assembly, we have not recorded any major break-ins at the building. Several security measures were introduced last semester to improve safety, and we understand that this may feel like a restriction on access to the building. However, we want to emphasize that our sole intention is to make Samfunnet a safe place for both members and volunteers while ensuring the proper storage of our equipment.

Decisions regarding security measures are not made by the boards alone but in collaboration with NMBU, as also mentioned in the report from the head of Bodega. We ask for understanding regarding the necessity of these measures and welcome feedback to improve our systems.

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So far in 2025, we have had good cooperation with various partners both on campus and in the local area. Building strong ties with these partners is important for us in board at Samfunnet as it allows us to offer an even better overall experience for members and students in Ås. In 2024, Studentsamfunnet became part of a newly established cultural association in Ås, an important step toward strengthening collaboration between students and the local community.

Throughout the year, we have arranged and planned several collaborative projects with different associations and partners, including the Sustainability Committee in the Student Democracy.

We would like to thank everyone who contributes to the activities and use of the building – your efforts are crucial in maintaining a diverse range of events.

Our goal is for the Samfunnsbygningen and Studentsamfunnet to be a natural gathering place where all students can feel a sense of belonging.

The collaboration with the Student Democracy and AU remains strong.

During the Sprell Festival, we participate in a joint event with the Sustainability Committee during Green Week, where we hold a sustainability week ending with a banquet in Aud.Max. Additionally, during Studentting 2, a cooperation agreement between AU and Samfunnet will be signed, formally ensuring AU's support for free membership for international students. We have also held meetings with the buddyweek team and want to contribute as much as possible to give new students the best possible start to their studies in Ås.

The collaboration with NMBU is becoming increasingly important, particularly during a period of extensive renovations and other projects at the building. As a coowner of Samfunnsbygningen, we rely on NMBU to carry out necessary upgrades.

Studentsamfunnet is represented in all projects concerning the building, including the renovation of Aud.Max, which will be a key issue for us moving forward. We experience good cooperation and wish to strengthen this further.

In the recent period, we have also worked on revising our operational agreements in collaboration with NMBU and SiÅs, which we will continue to prioritize to ensure the best possible conditions for operations.

Our cooperation with SiÅs is close and ongoing, with regular meetings and a shared effort to find good solutions.

We also have a strong collaboration with the municipality, and this year we will once again contribute as organizers of the graduation ceremony for the Ås high school graduates. This is partly because the police consider Studentsamfunnet to be the safest event organizer in the Follo area and a professional operator. This recognition is due to the fantastic efforts of our volunteers, who work towards a safe and inclusive community.

Organizational Development The board at Samfunnet aims to work towards a long-term and strategic development of Samfunnet, based on the long-term strategy and action plans adopted by the General Assembly. A key priority is to strengthen recruitment and adapt to the ever-changing student body.

We are looking at ways to develop the event offerings, utilize the building in new ways, and develop strategies to attract Side 36 av 63

more members and volunteers. As NMBU grows, it is crucial that we ensure Samfunnet remains a unifying place where students want to be members.

One point we have started working on from the long-term strategy is increasing the number of non-student members.

This is something we want to highlight throughout 2025 and begin working on in parallel with our goal of increasing our membership base.

Our ambition is for Studentsamfunnet to be an inclusive meeting place for all students in Ås. We want to promote Samfunnet as an "open association" where everyone feels welcome, seen, and included.

To better assess, plan, and work strategically moving forward, we have increased our focus on data collection and analysis, particularly related to membership, party nights, and events in general. The goal is to gain better insight into what works and, over time, adapt recruitment strategies and event offerings more precisely. This will be a major focus in 2025, with the greatest impact coming in the long term.

This year, we have also merged the concert and event divisions, allowing for more efficient operations, better cooperation, and less fragmentation within the organization. We in the board at Samfunnet want to reduce division between the different units and increase communication. It is important that we all work as one entity, both at Samfunnet and across Studentsamfunnet.

project has been ongoing for nearly 2.5 years and is a significant milestone in reflecting sustainability values in the longterm strategy and student environment in Ås. More information will be provided during the General Assembly.

The Organization Moving Forward 2025 is the final year before we lose access to Audmax for a period of 1.5 years. The board at Samfunnet and the committees are working to find good solutions to maintain our event offerings without our largest stage. We are exploring how to make greater use of the entire building and are taking inspiration from UKA i Ås. To develop strong solutions during the renovation, collaboration with the board of UKA 2026 will be crucial. Samfunnet can serve as a venue for testing new concepts before UKA. We also want to strengthen our focus on HSE (Health, Safety, and Environment) and aim to establish a safety representative by the end of 2025. Our overall goal is to increase the focus on HSE and integrate routines into all committees so that volunteers feel safe and well-supported in their work.

We appreciate your engagement and input – it is crucial for the continued development of Studentsamfunnet!

As mentioned in the head of Finance report, the work on the Miljøfyrtårn certification is nearing completion. This Side 37 av 63

Magnus Schie Larsen, Leader of Studentsamfunnet i Ås 2024/2025.

Report from Head of Administration Sigbjørn Flatin Honored General Assembly!

Administration Block Spring 2025 Administration Assistant / Room Booking: Julie-Regine Løken HR Manager: Bjørn Danielsen Personnel Managers: Solveig Christensen and Sofie Totland Brækkan KS Linticket: Tuva Kullvik IT Manager: Sebastian Mollan Additionally, we have two committee members under KS Linticket and two committee members under the administration assistant/room booking, all of whom do an excellent job of publishing events and managing room bookings at the house.

The committee managers and members of the administration block have put in a tremendous effort since the last General Assembly, both new and experienced members alike.

Administration Block’s Work This Spring

● Julie, our administration assistant, continuously updates the overview of volunteers at Studentsamfunnet and follows up on contracts. She also handles all communication with NMBU regarding access cards, ensuring that all access needs at the house are met. Committee members Sofia Buddeberg and Oliver Bruborg Falk have been responsible for communication regarding room bookings. ● Personnel managers Solveig and Sofie respond to inquiries about membership and community service. They work continuously to improve the setup in Linticket to make it as efficient as possible. ● Our new HR Manager, Bjørn, has gotten off to a great start in his role. Both a KS Forum and KS Workshop have already been held, contributing valuable ideas and solutions for future operations. He is always available for those who need assistance and provides support in the hiring process. ● Tuva, KS Linticket, continually resolves issues for those struggling with Linticket. The committee works on improving how different features can be better utilized, making it more user-friendly and tailored to Studentsamfunnet i Ås. ● IT Manager Sebastian Mollan handles all IT-related issues and requests. He is constantly creating new users and email groups within the organization, which simplifies communication between the different bodies.

Membership Numbers As of March 25, 2024, Studentsamfunnet i Ås has 2,493 members, of which 105 are international members. This accounts for approximately 38% of the students at NMBU! In the Community Board, we hope to maintain strong Side 38 av 63

interest in becoming a member of Studentsamfunnet i Ås, and we truly appreciate that so many students want to be part of it!

A Huge Thank You! To all committee managers and members of the administration block – thank you for your outstanding contributions! Your dedication and effort are truly appreciated, and Samfunnet would not function without you.

A special thanks for the trust placed in me at the last General Assembly to serve as Administration Manager for 2025. It has been incredibly interesting to step into this role, and now I feel like I am truly settling in. If you ever find yourself wondering whether to run for a position or not – just go for it! Many before you have stood on stage, and they all survived – including me!

Sigbjørn Flatin Head of Administration, Samfunnsstyret, Studentsamfunnet in Ås, 2025

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Report from Head of Finance Egil Natvik Vestrheim Honorable General Assembly Finance Block Spring 2025: ● Finance assistant: Kasper Kildahl Lauritsen and Skule Skei Kostveit ● Accountants: Frida Amalie Gundersen, Dalia Qadirzada, Nikolina Trifković, and John Stokkevåg Eide ● KS Climate Accounting: Håkon Basma ● KS Analysis: Jony Karmakar ● KS Miljøfyrtårn: Ingrid Hasaas

income is greater than the difference between budgeted and actual operating costs.

Throughout 2024, we have had lower ticket revenues than budgeted. We also see that the cost of food for volunteers has increased significantly more than other prices in society. A bright spot is that bar revenues have exceeded budgeted figures, and the transition to Zettle has had a positive effect on revenue. I would like to thank my predecessor, Håkon, for his fantastic efforts as Head of Finance. You have been a great support and ensured solid financial control, giving me and the accountants a strong foundation for working on this year’s annual accounts.

Thank you very much!

Work in the finance block Financial update spring 2025 Financially, we can be satisfied with the spring so far. As of March 7th, we have sold an average of over 375 tickets per party night. Samfunnet continues to be an important meeting place for students in Ås, which motivates us to continue our work. The club has good attendance numbers and contributes to filling the house with activity every day.

Additionally, we offer a diverse range of food and beverages.

Annual accounts The annual result for Samfunnet is NOK 315,000. The reason for a lower result than budgeted is that the difference between budgeted and actual operating

The finance block has truly stepped up and demonstrated both dedication and a willingness to learn. I am constantly impressed by the volunteers in our organization. Their efforts have led to an orderly, solid, and sustainable operation for Samfunnet and the Students’ Society in Ås as a whole.

Finance assistant Kasper is Samfunnet’s Economy Assistant and my right hand. He has been a great support in the Economy Block and has performed his tasks impressively. At the same time, he has ensured good communication throughout the organization. Skule will take over the position during the spring and is already well into his training.

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Accountants

KS Miljøfyrtårn

Accountants Frida, Dalia, Nikolina, and John ensure proper bookkeeping of all financial activities of the Students’ Society. Since the New Year, they have spent a lot of time completing the annual accounts in a thorough manner and have really put in the effort! This is an important task on behalf of the Students’ Society in Ås, and our auditor consistently praises how we handle it year after year.

Ingrid has been a key driver and coordinator in the effort to get the Students’ Society in Ås Eco-Lighthouse certified. She has contributed a wealth of knowledge and enthusiasm! The process has been long and challenging, and we have learned a lot along the way. On March 6th, we had a meeting with the certifier, and it looks promising that we will be certified before the General Assembly.

Analysis committee leader Jony is our KS Analysis. The analysis role helps us better understand trends and use data for improved planning.

This includes everything from creating accurate estimates for guest arrivals at the house to improving forecasting when we draft budgets. There is definitely great potential in the sales data, and I hope this work will lead to insights that help us improve Samfunnet’s operations.

Climate accounting committee Håkon and the Climate Accounting Committee have put in significant effort in compiling the climate accounts for 2024. Through thorough calculations and analyses, they have mapped the Students’ Society’s carbon footprint and greenhouse gas emissions. This work provides a solid, fact-based foundation for implementing measures to reduce emissions. They are doing an important job, and I look forward to following the progress!

Egil Natvik Vestrheim, Head of finance in the Samfunnet Board at the Students’ Society in Ås 2025

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Report for Head of Bodega Rakel Mariannedotter Orvedal

managing large-scale events. As a result, festival preparations have been less demanding than previous, allowing us to shift our focus toward improving and optimizing the event’s execution.

Bodegablokka Våren 2025 Event Coordinator: Isabel Warem Øverås Chief Executive Officer: Oskar Solberg Lægland Head of Security (personnel)l: Snorre Langeland Moberg Head Of Security (technical): Ingrid Lamark Head of Bar (personnel): Ole Josef Pinaas Head of Bar (technical): Radoslaw Dworak Head of Food : Marius Rossi

Event coordinator and the rest of the team have been working on increasing capacity for 75% events, which will remain a key priority going forward. The Bar and Security Committees, in particular, have seen some volunteer turnover following the demanding UKA year, though to a lesser extent than after UKA 22. To address this and ensure sustainable operations, we will place greater emphasis on recruiting new volunteers, helping to maintain a solid foundation for event execution in the months leading up to next General Assembly.

Head of Entrance : SofieHead of Carpenter : August Gjerdrum Head of Klubben: Ida Helene Wikstøl Andersen Incomming Head of Klubben: Atvan Sivashankar

This spring, we tested an improved solution for the wardrobe on fully booked nights. The AudMax wardrobe functioned exceptionally well during the Membership Party and will continue to be used on sold-out party nights and Bodega events.

The Committees

The spring semester has started off successfully, with great enthusiasm for the activities at Samfunnet. Following UKA, the Bodega team has focused on preparing for the upcoming Sprell Festival. The experience gained from UKA has been valuable, and the committees are now well-versed in

The Security Committee has arranged a security guard course for new security personnel. This ensures that we have well-trained and competent staff to look after our guests during events.

The Bar Committee continuously refines the drink selection to meet guests' preferences. The 18+ offering is now Side 42 av 63

well-established and available at Halvors Hybel on party nights. We have also experimented with expanding this offering to other bars, adjusting it based on demand and logistical possibilities.

We are pleased with the progress so far and look forward to further improvements.

The Food Committee has introduced a new concept for food service. They have invested in hot food counters, allowing guests to receive their meals immediately after payment. This has significantly reduced wait times and alleviated pressure on the kitchen during busy party nights. Additionally, the committee has organized courses on food safety, allergens, and crosscontamination for its members.

The Carpentry Committee is constantly seeking new projects. Currently, they are working on platforms for NU to use during Career Day—an initiative that could also benefit others. Two new members have joined the carpentry team, house design, focusing on enhancing the decor in our building.

Klubben has long offered merchandise, but efforts have recently been made to make the selection more visible. A coat rack has been introduced to display available items, and the product range has been expanded to include new offerings such as loose-leaf tea and syrups. If you discover a tea or syrup you particularly enjoy, you can now purchase it to take home!

Technical Maintenance

During Høstsjau, a lounge area was created in Rosehagen, making the space more inviting and functional for party nights. Now that we have entered 2025, planning for the renovation of the Rosehagen roof is well underway. Work is scheduled to begin in May/June, with completion targeted for September.

Throughout 2024, Samfunnet i Ås experienced multiple break-ins.

However, since transitioning to keycard readers and reinstalling the alarm system in the office wing, no further incidents have occurred. The Operations and Maintenance Committee aims to continue expanding the use of keycard readers and security zones, although progress has been somewhat slow.

Additionally, new AV equipment will be installed in both the Møterommet and the Festspisesalen to enhance their suitability for meetings and events.

Funds have also been allocated for the purchase of additional tables, which are expected to be acquired this spring.

Thank You!

A heartfelt thank you to all our volunteers, members, and guests who contribute to maintaining and improving both the activities and overall quality at the venue. Every committee has worked Side 43 av 63

hard to explore new opportunities and find ways to enhance our offerings. We truly appreciate everyone who goes the extra mile to ensure a great experience for all.

A special thank you to all committee leaders—you are doing an incredible job! Keep up the great work. It is an honor to be your Head of Bodega.

Rakel M. Orvedal, Head of Bodega for Samfunnsstyret at Studentsamfunnet i Ås 2025

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Report from Head of Events Otto Engum Honored General Assembly!

The Events Division, Spring 2025: ● Events Assistant: Klausine Barski ● KS Aktuelt: Jørgen Asmundvaag ● KS Activity: Stine Simonsen ● KS Revy: Hermine Halvorsen ● KS Sprell: Emina Kazinic ● KS Sound Personnel: Elias Rossetnes ● KS Sound Technical: Henrik Larsson ● KS Lighting Personnel: Sander Nygaard ● KS Lighting Technical: Håvard Smidesang ● KS Disco: David Hammer ● KS Booking: Louise Reitan & Hedda Kirstine Gudbrandsen The Semester So Far This is the first spring semester where the Events and Concert divisions have merged. This merger was planned well in advance, and so far, it has been a success. We have hosted revues, concerts, the Sprell Festival, and other events. This semester, we have also made a greater effort during Green Week in collaboration with AU, as well as working with student associations to organize sober events on Sundays. I hope everyone has had a great semester so far, and we are keeping our fingers crossed that the rest of the semester will be even better.

During the KS Workshop in Fall 2024, the idea of a Spring Gala was proposed, similar to the Christmas parties we hold in the fall semester. The reasoning behind this was that volunteers should have such an event not just once a year, but every semester. We thought this was a fantastic idea and have now included it in the semester program. Something similar has not been done since the 1970s, so this is a great tradition to bring back.

The Upcoming Fall Semester We have already begun planning Fall 2025, and we are moving closer to a semester without Aud.Max in 2026.

One of our key goals moving forward is to establish better collaboration with the Freshers' Week Committee. We aim to include them more in our planning to ensure our events complement rather than overshadow Freshers' Week.

Thank You! A huge thank you to everyone who has helped make all the events possible this spring, and an extra special thanks to our KS leaders. Without your dedication, none of this would be possible, and your hard work is truly appreciated! The committee members have also played a crucial role in executing these events, and their contribution has been invaluable to the overall success of the organization. I also want to give a shoutout to all our collaborators, student associations, external teams, and other enthusiastic contributors who have worked with us to create great events!

Without the rest of the board, these events would not have been possible either.

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Current Status of the Events Division, Spring 2025: ● ● ● ● ●

Events Committee: 13 members Aktuelt Committee: 5 members Quiz Committee: 7 members Revy Committee: 3 members Artist & Booking Committee: 5 members ● Lighting Committee: 14 members ● Disco Committee: 8 members ● Sound Committee: 17 members

Otto Engum, Head of Event in Samfunnsstyret ved Samfunnet i Ås 2024/2025

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Report from Head of Marketing Sivert Aarflot Honored General Assembly!

Markedsføringsblokka våren 2025 Marketing assistant: Mariama Jalloh KS Photo: Ben Børilden (outgoing) og Mathilde Bjørnås KS Film: Marcus Figenschou og Nicolai Terland KS Web: Birk Birk Øynes Recruitment chief: Odin Seljestokken (outgoing) og Henrikke Ellewsen KS Design & Layout: Andrea Kinn og Celina Phan I løpet av 2024 har markedsføringsblokka opplevd store endringer, blitt større og satt nye ambisjoner.

Throughout 2024, the marketing block has undergone significant changes, expanded, and set new ambitions.

The block has evolved to the extent that we have transformed the website to be more user-friendly and modern, adapting it to the needs of our users.

The website now has a new KS responsible for its management. We have focused more on quality in design and expanded the design committee with an additional KS. KS Inclusion has been restructured as KS Recruitment to better reflect the committee’s work.

Committee Work We see that the marketing block shows great drive and enthusiasm for its work.

As an extremely "visible" block, I am both pleased and impressed by the quality and knowledge that committee leaders and members demonstrate in their work.

The Communications Committee is currently working on ambitious and exciting projects. The SoMe group has long been planning association videos to showcase our collaboration with the student associations in Ås, which I see as a really fun project. The podcast team has been working hard and has initiated a rebrand of its profile. There are big plans for 2025, which I am very excited about.

Sprellfestivalen is - in the moment of writing - approaching, and we are using the visual profile from 2023. This is an intense period where all hands are on deck, and we are looking forward to an incredible week!

Both during Sprell and in general, we have observed that engagement in events varies greatly.

Some events are highly popular, while others struggle to sell out. This is a mix of general market competition and shifting trends among students.

Recruitment is an ongoing project, and our recruitment strategy has been revised to include more actionable steps and flexibility for both the Sprell and Side 47 av 63

Recruitment Committees. We saw great engagement after the 2024 freshman week, and we are beginning to see signs that the spirit of volunteerism is slowly making a comeback after a few uncertain years.

The Film and Photo team has secured funding for significant investments in new equipment. We now manage highquality gear, allowing for larger productions than ever before. Several projects are in progress, especially in film, and I am excited to see the results!

I am incredibly grateful to have been entrusted with the role of Marketing Manager for 2025. Every day is a new opportunity for learning and growth. A huge thank you to the amazing volunteers in the marketing block, who work tirelessly each week to produce content and show their dedication to such an essential part of the Samfunnet machine.

A new challenge we are facing is declining engagement in concerts—not only among attendees but also among artists. Additionally, we have noticed that Samfunnet’s alcohol-free events (except for quizzes) are also facing challenges.

We are adapting to highlight that Samfunnet offers diverse, fun, and rewarding experiences for all our guests!

Thank You!

Sivert Aarflot, Head of Marketing in Samfunnsstyret ved Samfunnet i Ås 2025.

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7.2 The Business Committee

Honored General Assembly!

Board Spring 2025 ● Leader - Anna Bårdseng ● Head of Administration - Maja Nordgård Gausen ● Career Day Coordinator Ingrid Turlid ● Event Coordinator - Camilla Videm ● Sponsorship Coordinator Jesper Strøm ● Marketing Coordinator - Elena Tanbo Stene Career Day Spring 2025 On February 12, we hosted this spring’s Career Day with 33 companies present. Additionally, we had a CV check and CV photography, both of which had long queues throughout the day. The attending companies represented all faculties, and there was a steady stream of students coming in throughout the day to talk with them.

For this year’s Career Day, we used Aud.Max and the foyer, which were well filled with companies without feeling overcrowded. Both students and companies seemed to be very satisfied with the event.

This spring, we also tried out a new evening event in connection with Career Day, called “Career Evening”.

This event featured short company presentations, mingling, food, and a Kahoot quiz about the company presentations. Both companies and students were pleased with the evening, and it looks promising for it to be held again in the future.

Other Events and Activities Last fall, we hosted an event with DNB called #huninvesterer, which had a great turnout from students. In 2025, our first event was "Career Day Preparation", where we provided job application and CV writing tips. For Career Day 2025, I collaborated with the Career Day Coordinator and took responsibility for the evening event.

This setup worked very well and relieved the Career Day Coordinator of additional evening work.

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I am now in the process of planning the last few events for this semester.

Career Fund The Career Fund consists of 15% of the surplus from Career Days, with the 2024 surplus being distributed in 2025.

In 2024, a total of 278,422 NOK was allocated to career-promoting activities for students at NMBU. The fund is distributed three times a year, and the next application deadline is March 20.

You can find the application portal, information about guidelines, and previous allocations under “Career Fund” at www.nunmbu.no.

Sponsorship Work The sponsorship team has been expanded to five KS members to test how much we can achieve with a larger team for both the sponsorship team and NU. Between December and January, we contacted 18 companies to find a collaboration partner for Sprell. Out of these, 16 declined, and the remaining two have not responded. Based on this, and in collaboration with Samfunnet, we decided to end the search for sponsors to simplify festival planning.

The sponsorship team has signed quiz sponsorship agreements with: ● WildOslo for January-February (value: 1,750 NOK per quiz) ● Odeon for three quizzes in March-April (value: 1,000 NOK per quiz)

● Pop Ski for three quizzes (value: 2,150 NOK per quiz) Additionally, we have reviewed and followed up on our contract with Naturviterne. We have also appointed a KS member responsible for finding advertisers for Tuntreet.

The sponsorship team has initiated meetings across different organizations in Samfunnet i Ås. Moving forward, we will plan meetings with the Event Coordinator, Financial Manager, and Marketing Coordinator in Samfunnet i Ås and the UKE Board to ensure contract follow-ups and offer realistic partnership agreements to businesses.

In April, we will reach out to businesses to test a collaborative event between a company and Samfunnet i Ås for fall 2025.

Marketing We are working on improving collaboration between NU marketing and Samfunnet, so that NU events and information can reach a wider audience and become more visible on social media.

It has been decided that Samfunnet i Ås will be listed as a co-host on Facebook events where it makes sense.

NU’s marketing goal moving forward is to: ● Increase followers on Instagram and Facebook ● Maintain a steady flow of information Side 50 av 63

Administrative Work At NMBU’s Business Committee, we actively work to strengthen collaboration with faculty associations to increase their visibility to relevant companies.

As part of this, we host a seminar for faculty associations each semester, covering different topics. The next seminar will take place in early April.

There is a lot of activity on campus with booths from various student organizations and companies, contributing to higher student engagement!

Climate Efforts The Business Committee is continuously working on reducing its carbon footprint.

Our biggest sources of emissions come from: ● Food and beverage purchases for events ● Sweaters for board members and committee heads These emissions are difficult to reduce, but we continue working on minimizing our impact through better planning.

On behalf of the Board of the Business Committee Anna Bårdseng Leader of the Business Committee at NMBU

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We have therefore chosen to continue this strategy in 2025.

7.3 Tuntreet

Honored General Assembly!

The Editorial Team The Tuntréet editorial team is currently experiencing significant growth, with a total of 41 contracted members and 12 freelancers, and new applicants continuously coming in. All committees are fully staffed, except for layout and illustration, and we are actively recruiting for these positions through posters and job postings.

We are now approaching the capacity limit of our office space, both during editorial meetings and publication work.

As a result, we are considering the possibility of using other rooms in the building or on campus. In other words, Tuntréet is thriving, with strong engagement and a vibrant social environment.

Editorial Leadership Spring 2025 Editor-in-Chief: Marie Tjelta Journalism Editor: Henrik Bakken Editorial Assistant: Mina Sofie Haustveit Layout Manager: Lars-Børge Waag Strømsvik Photo Manager: William Fredrik Bakke Dahl Translation Manager: Henrikke Ellewsen Proofreading Manager: Ida Terese Ueland Web Manager: Sara Thu Print Circulation In 2024, Tuntréet introduced flexible print runs throughout the semester to match varying demand. This strategy has proven successful, resulting in less waste and more efficient distribution.

For our first issue in 2025, we printed 800 Norwegian and 150 English copies, based on the expectation of high demand after a long break during the Christmas holidays. However, some copies remained undistributed, and we will take this into account going forward.

We are also constantly improving our distribution process to ensure that empty stands are refilled quickly.

Advertising and Finances Tuntréet’s largest expense is printing costs, which amounted to 271,250 NOK in 2024.

Our primary sources of income are advertisements and an annual grant from NMBU, which remains unchanged at 220,000 NOK from the university’s communications department.

Tuntréet’s financial goal is to break even, and securing advertising revenue is our most important focus to achieve this.

The year started strong, with several companies showing interest in advertising with us. In 2025, we set a goal of having at least two pages of advertisements per issue—a goal we have successfully met so far!

We are actively seeking businesses and organizations interested in advertising with us. We achieve this by sending emails to companies and leveraging NU’s sponsorship team and Career Day advertising packages.

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Our future focus is to secure long-term advertising agreements, similar to the contract we signed with Ski Tannlegesenter in 2024.

Additionally, we have introduced a 30% student discount for student organizations and initiatives that want to advertise with us. We hope this will lower the barrier for students at Ås to use Tuntréet as a marketing platform.

Online Presence and Social Media Tuntréet aims to have a stronger digital presence.

We actively publish regular updates on Instagram and our website, where we share articles and opinion pieces that have been printed.

We also use various engagement tools to encourage reader participation, including surveys. This strategy has proven successful, generating increased engagement and valuable insights.

New Opportunities, New Media!

As the editorial team grows, it opens new doors for how we can reach students.

Lately, we have been considering launching Tuntréet’s own podcast: TTpodden!

This project is still in the early stages, but we hope to launch it by fall 2025.

Stay tuned!

A Big Thank You to the Editorial Team <3 Dear Tuntréet, thank you for existing!

I feel incredibly lucky to have been part of running such an amazing newspaper alongside so many dedicated and talented individuals.

Tuntréet truly showcases how a diverse group of people can come together and create something truly unique.

I hope Tuntréet has helped make student life more understandable and enjoyable for students at NMBU. My own time at Ås would have been much duller without this editorial team— it simply wouldn’t have been enough waffles and apostrophes!

I have great confidence that Tuntréet will continue to thrive and enrich student life at Ås for many years to come.

It is both bittersweet and exciting to pass the baton to Henrik.

I am sure that he and the newly elected editor-in-chief will accomplish great things with this fantastic team!

Thank you for everything <3 On behalf of Tuntréet, Marie Tjelta Editor-in-Chief, Spring 2025

We see this as an exciting opportunity to create new roles within the editorial team and to engage both readers and NMBU students in new ways.

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Case 8 Case submitted in accordance with applicable deadlines

No cases submitted

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Case 9 Informative cases 9.1 Editorial changes for the articles of Studentsamfunnet i Ås In accordance with § 3.6.1 of the bylaws of Studentsamfunnet i Ås, the Samfunnsstyret has the authority to make editorial changes. The General Assembly must be informed of any changes at the earliest opportunity.

We take this opportunity to inform you of the following editorial changes in § 1.2.1, § 3.4.1 and § 4.3.2: § 1.2.1 Membership Any individual who is a student at NMBU has the right to become a member of Studentsamfunnet i Ås.

Individuals who are otherwise affiliated with NMBU or Studentsamfunnet i Ås may be granted membership at the discretion of the Samfunnsstyret.

Ordinary members can register for membership for one, three, five, or six academic years, within the guidelines set by the Samfunnsstyret, and pay the corresponding membership fee.

Membership follows the academic year, which is defined as the period from August to June.

Ordinary members have the right to speak, propose, and vote at the General Assembly of Studentsamfunnet i Ås. § 3.4.1 Spring General Assembly 10.6 UKEstyret, in odd-numbered years a) Leader – UKEsjef is elected for four periods b) Head of Administration is elected for four periods b) Head of Events is elected for four periods c) Head of House Operations is elected for four periods c) Head of Operations is elected for four periods d) Head of Festivities is elected for four periods e) Head of Marketing is elected for four periods f) Head of Revue is elected for four periods g) Head of Service is elected for four periods h) Head of Finance is elected for four periods

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§ 4.3.2 Board Members The UKE event is led by the UKEstyret.

The UKEstyret consists of eight members with the right to speak, propose, and vote: a) Leader – UKEsjef b) Head of Administration b) Head of Events c) Head of House c) Head of Operations d) Head of Festivities e) Head of Marketing f) Head of Revue g) Head of Service h) Head of Finance

Proposed Resolution: The General Assembly takes note of this information.

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9.2 Climate accounting The carbon accounting of Studentsamfunnet i Ås is divided into Scope 1, 2, and 3.

These are briefly explained below: Scope 1 Direct emissions from owned production facilities or emissions controlled by the organization, including fossil fuels used for transportation and/or heating.

No emissions within this scope occurred in 2024, as no fossil fuels were used for heating or transportation by owned vehicles during the period. This applies to all suborganizations within Studentsamfunnet i Ås.

Scope 2 Indirect emissions related to electricity, heating, and indoor climate regulation in owned and rented buildings, as well as any other purchased energy. Consumption data has been received from NMBU Technical Operations.

Emissions within this scope can be calculated based on location-based or marketbased methods, considering which of the organization’s units had the highest utilization of building facilities during a given period. Guarantee of origin (GO) certificates have been purchased for all electricity consumption.

Scope 3 Scope 3 includes indirect emissions related to the purchase of goods and services, excluding energy procurement. These emissions are tied to the organization’s activities but originate from sources neither owned nor controlled by the organization.

This category includes emissions from air travel, mileage allowances, waste, procurement of food and beverages, and other goods.

Many of these emission factors cover multiple steps in the production process, from raw materials to the final product, and are marked with T1-4 for materials and A1-3 for food and beverages.

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Table: Total Emissions per Scope, Distributed Across Collected Subcategories.

Figure: Percentage Distribution of Greenhouse Gas Emissions per Department in 2024 Side 59 av 63

Proposed Resolution: The General Assembly takes note of this information.

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Case 10: Elections in according with Studentsamfunnet’s Articles of Association According to Studentsamfunnet’s Articles of Association the candidacies are presented as an attachment three days before the General Assembly.

10.1 The Board of Samfunnet 10.2 Tuntrèet 10.3 The Business Committee at NMBU 10.4 The Board of House and Finance 10.5 Election Committee 10.6 UKEboard Proposed resolution The General Assembly has by voting elected the following candidates: The Board of Samfunnet Leader: Head of Finance: Head of Events: Tuntreet Editor: The Business Committee Head of Event: Head of Administration Head of Career Day:

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The Board of House and Finance Student representative: Election Committee Representative: Representative: UKEboard Leader – UKEboss: Head of House and Administration: Head of Events: Head of Marketing: Head of Revue: Head of Service: Head of Party: Head of Finance:

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Case 11 Additional cases

Cases that are wished to be adressed during case 11 can be delivered to the meeting management by the time the General Assembly begins.

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