Case 3 Appointment of scrutinizers and minute-taker
Case 4 Electing two representatives to sign protocol with main chair of the meeting
Case 5 Preliminary reports for Studentsamfunnet i Ås for autumn 2024
Case 6 Strategy for Studentsamfunnet i Ås
a) Approval of the work program for 2025
Case 7 Approval of budgets for Studentsamfunnet i Ås for 2025
Case 8 Cases submitted in accordance with applicable deadlines
Case 9 Informative cases
Case 10 Elections in accordance with Studentsamfunnet`s Articles of Association
10.1 The Board of Samfunnet:
a) Head of Bodega elected for two periods
b) Head of Marketing elected for two periods
c) Head of Administration elected for two periods
10.2 Tuntreet:
a) Editor elected for two periods
10.3 The Business Committee:
a) Leader elected for two periods
b) Head of Marketing elected for two periods
c) Head of Sponsor elected for two periods
10.4 The Board of House and Finance:
a) External representative elected for four periods
b) External representative elected for four periods
c) External representative appointed by the Board of House and Finance approved by the GA for four periods
10.5 Election Committee:
a) Two members elected for two periods
Case 11 Additional Cases
Agenda
Opening of the General Assembly by the Leader of the Board of Samfunnet, Magnus Schie Larsen.
Case 1 Approval of agenda and meeting summoning
Case 2 Approval of chairs of meeting
Case 3 Appointment of scrutinizers and minute-taker
Case 4 Electing two representatives to sign protocol with main chair of the meeting
Case 5 Preliminary reports for Studentsamfunnet i Ås for autumn 2024
Case 6 Strategy for Studentsamfunnet i Ås
Leader of the Board of Samfunnet gives thanks to those who finished their positions summer 2024
Case 7 Approval of budgets for Studentsamfunnet i Ås for 2025
Case 8 Cases submitted in accordance with applicable deadlines
Case 9 Informative cases
Break and serving of pea soup
Case 10 Elections in accordance with Studentsamfunnet's Articles of Association
Case 11 Additional cases
Closing of the General Assembly and the National Anthem
Useful information
How does GA work?
Studentsamfunnet in Ås’ General Assembly is the organization's highest authority. This is where you have the opportunity to influence the operation of Samfunnet. The General Assembly starts exactly at 17:00 in Aud.Max. Monday 11th November 2024.
All members and governing bodies of Studentsamfunnet i Ås have the right to promote matters in accordance with § 1.2. Matters to be addressed at GA shall be submitted to the Board of Samfunnet within three weeks prior to the GA, at the latest Monday 21st October 2024. If you have matters you would like to add to the additional cases, you must notify the Chairman in writing before the meeting starts.
If you would like to speak at the GA, it must be done in the following way:
There are talking- time limits during GA: Comment: 2 minutes Reply: 30 seconds To add case information: 1 minute
All voting will be done online. As a member entitled to vote, you will receive an e-mail/SMS with a link, username and password to an online voting site by attendance at the entrance. How this site works, and how you use it, will be demonstrated during GA.
Election
If you are going to run for election, it is recommended to send a candidate presentation. Send the candidate presentation to valgnemnda@samfunnetiaas.no by Monday 4th November 2024.
The candidate presentation will be submitted to Samfunnet i Ås' website on Friday 8th November 2024.
If you know anyone who should run for election, enter them here; https://www.samfunnetiaas.no/nominasjonsforum
Catering
Pea soup will be served in the intermission, and refreshments will be available throughout the GA.
Case 1 Approval of agenda and summoning
Proposed resolution
The General Assembly approves agenda and meeting summoning.
Case 2 Approval of chair of meeting
Proposed chairs of meeting: Kristin Fosse and Oskar Solberg Lægland.
Proposed resolution
Kristin Fosse and Oskar Solberg Lægland are elected as chairs of meeting.
Case 3 Appointment of scrutinizers and minute-taker
Proposal to not use scrutinizers, due to digital voting system.
Proposed keeper of the minutes: Julie-Regine Løken.
Proposed resolution
Scrutinizers expire.
Julie-Regine Løken is appointed as minute-taker.
Case 4 Electing two representatives to sign protocol with main chair of the meeting
Proposed signatories: Gabriel Temitayo Fayomi and Johanna Walmann Hidle.
Proposed resolution
Gabriel Temitayo Fayomi and Johanna Walmann Hidle are elected signatories.
Case 5 Preliminary reports for Studentsamfunnet i Ås for autumn 2025
5.1 The Board of Samfunnet
Following are the reports from board members of the Board of Samfunnet (Samfunnsstyret). The report from the Leader is on behalf of Samfunnsstyret.
Head of Bodega Frida Helstedt
Håtveit
Report from Leader Magnus Schie Larsen
Dear General Assembly!
The Board of Samfunnet spring 2024 consisted of the following members:
Leader Maja Raz Karterud
Head of Administration Natalie Slaatsveen
Nazareno
Head of Finance Håkon Kvernstuen
Head of Bodega Frida Helstedt
Håtveit
Head of Events Åse Vigdisdatter
Nytrø
Head of Marketing Emil Langsrud
Westlie
Head of Concerts Mathias Nordhagen
The Board of Samfunnet autumn 2024 consisted of the following members:
Leader Magnus Schie
Larsen
Head of Administration Natalie Slaatsveen
Nazareno
Head of Finance Håkon Kvernstuen
Head of Events Åse Vigdisdatter
Nytrø
Head of Marketing Emil Langsrud
Westlie
Head of Concerts Mathias Nordhagen
Incoming Head of Finance Egil Natvik Vestrheim
Incoming Head of Events Otto Engum
Since the General Assembly in spring 2024, I, along with former leader Maja Raz Karterud and the rest of the Board of Samfunnet, have continued working on the development of the organization in accordance with the work program for 2024. Below is a brief report on some of the key activities that we in the Board of Samfunnet have focused on since the last General Assembly
First and foremost, we want to congratulate the UKE board and the rest of the UKE organization on a fantastic UKA i Ås! It has been a pleasure working alongside you, and it has been wonderful to see the venue filled with orange colors. The UKE board has been working hard for almost two years to ensure that this is an exceptional UKA festival. They have
dedicated themselves day and night to create a fantastic experience for the guests. The result of all the effort the volunteers have put in to create a UKA filled with festivities, joy, and engaged people is truly impressive. We are proud to be part of an organization with so many skilled students working tirelessly to create Norway's longest cultural festival, driven solely by volunteerism! A huge thank you to the entire UKE organization for a fantastic UKA i Ås!
As all members should have received in the information email, there has been a significant increase in break-ins during the previous semester. This has been a high priority for the Board of Samfunnet, and especially for the Head of Bodega and Head of UKA i Ås, who have been heavily involved in addressing this issue. We have been working on implementing measures to improve security at the venue, ensuring it is a safe space for all members and our volunteers. We apologize to anyone who finds these measures restrictive and ask for your understanding regarding their necessity.
The semester began with buddy week, where we had a fantastic collaboration with the Buddy week General and the rest of the Buddy week Board. We started our cooperation early, allowing Samfunnet to contribute to a wonderful buddy week. As in previous years, we distributed Thorvald and Tora booklets, which serve as a guide for students to all the associations, organizations, and opportunities here at Ås. Representatives Studentsamfunnet i Ås also participated in giving lectures during the buddy seminars and buddy week
kickoff. We also had the opportunity to give something back to the buddies as a thank you for their voluntary efforts by organizing a buddy party at Samfunnet in collaboration with all the boards of Studentsamfunnet. The barbecue party was also a great success, and it was very nice to celebrate and start buddy week together with the rector, prorector, AU, and SiÅs.
Collaboration
In 2024, we have had a good collaboration with various stakeholders regarding events at Samfunnet, and we want to thank everyone who contributes to good activity and use of the venue! The Board of Samfunnet aims to strengthen relationships with other actors on campus and in the surrounding area, which we hope will further improve Samfunnet's operations. In 2024, we have also had a very good camaraderie and cooperation with the other bodies of Studentsamfunnet i Ås. Especially during the period of break-ins and handling the issues, all elected members of the boards stepped in and conducted lock rounds to secure our beloved Samfunnet building.
In 2023, a collaboration with the municipality was initiated, which we have continued in 2024, and we now have regular meetings with the municipality Here, we have explored solutions and possibilities regarding the renovation of Aud.Max., which is scheduled for 2026. We are very pleased with the collaboration we have started and wish to build on this! On top of this, Ås municipality was also included in the order
of Studentsamfunnet i Ås during this year's order promotion under the Ur premiere. Furthermore, Samfunnet organized this year's 'russeball' for graduating Ås high school students, or russ, and continues to receive praise from the municipality, police, and the Red Cross for our safe and responsible organization of festive evenings.
The good collaboration with SiÅs continues, and we have regular meetings with them that ensure a solid foundation for further development. The serving agreement we have with SiÅs is crucial for our operations, and we are very satisfied with this agreement, while also continuously seeking opportunities to improve our collaboration.
Lastly, I would also like to highlight NMBU and AU At Samfunnet i Ås, we want all students to be able to participate and become members. AU supports Samfunnet to ensure that all international students can receive free memberships each semester The Samfunnet building is a joint property with NMBU, and recently we have agreed on several important larger renovation projects in Festsalen and Rosehagen. We are working closely with NMBU to continue improving the building, which is now 90 years old.
Organizational Development
During the autumn, the Board of Samfunnet has worked extensively on the work program for Studentsamfunnet i Ås for 2025. Last year, a new long-term strategy was adopted, which we have used as a foundation for several new goals we
have developed. A central task in the coming period is to monitor the development of the new student body and continuously adapt our offers.
Since 2023, we have worked a lot on the recruitment strategy, and in 2024, we have further developed this work with a particular focus on making ourselves and our offers visible, rather than pressuring people to become volunteers. We have also worked to promote the overall offers from Studentsamfunnet i Ås and everything we stand for. Recruitment work is something we must continuously improve upon.
Now that the Concert unit is being merged with the Event unit, optimizing this has been important. Our incoming Head of Events, Otto, will be the first Head of Events to take on the responsibilities of former Heads of Concerts. We look forward to evaluating this merger and will work further on the unit and board structure at Samfunnet.
The Organization Overall Some of Samfunnet's committees operate during UKA, and we continuously work on improving this operational model. This ensures that people are well taken care of and that we do not end up with many members leaving after UKA i Ås. These committees are essential for our operations and the foundation of our festive activities! Additionally, we have developed strategies to recruit volunteers from UKA i Ås to Samfunnet. Currently, most committees have enough committee members, but based on past experience,
more people will be needed after the UKE year.
In the Board of Samfunnet, we strive to listen to and include our volunteers. We organize workshops for both committee members and committee heads. During UKA, when we had a pause in operations, we used the time to reflect on feedback from our volunteers. Based on this, we plan to hold a spring banquet for our volunteers in the spring and are working on solutions to give them more ownership and a sense of community.
We hope you are satisfied with the work done so far this year and encourage you to provide feedback if there are issues you believe need addressing.
We would also like to extend a huge thank you to everyone who contributes to the venue, ensuring we all have a place to gather for joy and development during our studies and time here at Ås. The volunteers at Samfunnet are our most valuable resource and the reason for the development that has led to Samfunnet i Ås we know today Finally, I want to express my sincere gratitude to the Board of Samfunnet for a fantastic semester and year The board consists of a dedicated and hardworking group of individuals who work entirely voluntarily, doing everything they can to ensure we members have the best possible offers.
In conclusion, I would like to thank you for the trust you showed me at the spring General Assembly, as well as Maja and the rest of the Board of Samfunnet for their warm welcome.
For a more detailed description of the year, you are invited to read the reports from the other board members.
Magnus Schie Larsen, Leader for Studentsamfunnet i Ås 2024/2025
Report from the Head of Administration Natalie Slaatsveen Nazareno
Honorable General Assembly!
The Administration Unit Autumn 2024
Administrative Assistant: Julie-Regine Løken
HR Manager: Marlene Zimmermann
Head of Staff: Solveig Christensen
Head of Staff: Sofie Totland Brækkan
Head of Linticket: Tuva Kullvik
Head of IT: Sebastian Mollan
Room Booking Manager: Oliver Bruborg
Falk
Room Booking Manager: Sofia Buddeberg
Linticket Committee Member: Bettina
Caroline Jacobsen
Linticket Committee Member: Milla Bunes
The administration unit has put in great effort in their work and tasks, continuing to impress with their accomplishments!
The administration unit has not changed much since the last General Assembly, but two previous Heads of Committees passed the baton to their successors before the summer. We thank them for their excellent work during their two years in the unit.
The administration unit's work this autumn
Administrative Assistant Julie has spent a lot of time communicating with NMBU and updating access to the building, together with the Head of Administration of UKA i Ås and me. Additionally, she has continued working on ensuring that volunteers have the correct contracts, a very important task at the beginning of a new semester as well as before UKA i Ås. Julie does an outstanding job in her role, while also helping where needed and maintaining the team spirit in the unit. She is a huge support for me and the unit in general!
The Administrative Assistant is responsible for two committee members, the Room Booking Managers, Oliver and Sofia. Their task is to receive and register all room bookings made by internal and external users of Studentsamfunnet i Ås. They are in frequent contact with SiÅs, associations, bands, choirs, and others regarding room usage. In April, Oliver and Sofia held the biannual room booking meeting, where associations and other users of the building were invited to plan the autumn's bookings. The next room booking meeting will take place during the autumn. Due to UKA i Ås, their tasks were put on hold in October, but the rest of the semester is already fully booked.
Our HR Manager, Marlene, is the contact person for all volunteers at Studentsamfunnet i Ås. She has continued to do a fantastic job by being available and assisting wherever needed. Since the position is operational, she has also continued her excellent work during UKA i Ås. In addition, the HR Manager helps with volunteer recruitment, planning and holding a history lesson for all volunteers at Samfunnet i Ås, and organizing workshops for committee members and heads of committees of Samfunnet. Marlene is a support we couldn't manage without, and she does an important job for the entire Studentsamfunnet i Ås.
The Heads of Staff, Solveig and Sofie, have the primary task of calling in members for community service throughout the semester. Due to UKA i Ås, there has been no need for community services during the UKEvacuum and UKA itself. Nonetheless, they have worked hard to further develop the call-in system for the Samfunnet i Ås. Solveig and Sofie are solution-oriented and helpful, responding to inquiries from members and event managers. Their excellent work ensures that Samfunnet i Ås has enough community service workers during event nights.
Tuva took over as Head of Linticket after the summer. With the help of her two committee members, Bettina and Milla, they have worked diligently to ensure that all events and tickets for the Samfunnet i Ås and UKA i Ås have been published and made available to our members and
guests. They constantly work to improve the Linticket platform so that the system is as user-friendly as possible. They have everything under control and do essential work to keep Studentsamfunnet running smoothly.
Head of IT Sebastian also took over the position after the summer and has continued to assist with all technical questions and problems that arise. The Head of IT is another operational role in the administration unit, so there has been a lot to do before and during UKA i Ås. Sebastian possesses a wealth of knowledge and never turns down a challenge.
Members and volunteers
As of 27th October 2024, Samfunnet i Ås has 2224 members, of which 111 are international members. Life-long members are in addition to this. We in the Board of Samfunnet hope that interest in being a member of Studentsamfunnet i Ås remains strong. Additionally, there are around 550 volunteers at Samfunnet i Ås. We in the Board of Samfunnet continue to be impressed by the tireless efforts of all our volunteers after a full 160 years as a student society It is the passionate engagement of the volunteers that is the reason we are where we are today, and why we accomplish what we do, semester after semester We are incredibly grateful that so many want to be a part of Samfunnet and look forward to 160 more years of volunteerism!
Thank you!
Dear heads of committees and committee members in the administration unit–
thank you so much for making my job as Head of Administration a joy! You put so much time and effort into what you do and have contributed to making the administration unit as social and pleasant as it is. Even though much of your work goes unseen, we know how important it is, and I hope to see you in the unit long after I have finished my term. I am so incredibly proud of all of you and am grateful that we have had each other to lean on over the past year. I hope you will welcome the next Head of Administration just as warmly as you did me, and continue to spread your motivation and joy with the rest of Studentsamfunnet. I also want to thank the Board of Samfunnet for an exciting, educational, fun, and at times challenging year that I will never forget. You have become a safe space and a weekly meeting point, and I deeply appreciate you all.
Finally, I want to thank everyone for the trust you showed me at last autumn's General Assembly. The position as Head of Administration has offered me
experiences that I will take with me further in life!
Natalie Slaatsveen Nazareno, Head of Administration for Samfunnet i Ås 2024
Report from Heads of Finance Håkon Kvernstuen and
Egil Natvik Vestrheim
Esteemed General Assembly,
This spring semester, the finance unit has consisted of:
Finance Assistant: Kasper Kildahl Lauritsen
Accountants: Guro Aaby Bergan, Frida Riise, Christian Linnebo, Frida Amalie Gundersen, Dalia Qadirzada, and Nikolina Trifkovic
Hagtvedt
Heads of Climate Accounting: Even
Tønnensen and Håkon Basma
Head of Analysis: Jony Karmakar
Head of Environmental Lighthouse: Ingrid Hasaas
Half-Year Financial Statement for Autumn 2024:
The half-year financial statement for 2024 shows a result of approximately 210,000 kroner, which is a result we can live with. We have noticed that our operating costs have increased, especially food costs, operational materials, and the tone fee associated with all our events. At the same time, we see that the change in payment systems has provided a better foundation for increased revenues, which is very encouraging. It will therefore be exciting to follow the rest of the semester after UKA i Ås 2024.
Financial Update for Autumn 2023: Before UKA i Ås made its entrance, Samfunnet i Ås conducted a large buddy week, including a semester kickoff and a buddy week concert. We would have preferred more tickets sold for the concerts, which naturally impacts ticket revenue. At the same time, we can report many sold-out bodegas, resulting in approximately 5,100
tickets sold from the start of the buddy week to the semester kickoff This is about the same level as last year, which was not a UKA year, mind you. The number of memberships has increased by a whole 19% compared to the same period last year, and we see that we are approaching the numbers we had before COVID, which is very gratifying to see.
Investments:
To increase the return on the equity of Studentsamfunnet i Ås and to ensure that our money does not lose value due to inflation, we have collaborated with Söderberg & Partners to invest 10 million kroner in a securities fund. This fund has a sustainability profile and follows guidelines that avoid further investment in companies that cause emissions. Additionally, we have transferred 5 million through a platform called Fixrate, which is a marketplace where banks can offer interest rates on a nearly standard bank account. So far this year, these investments have yielded excess returns of 1% and 1.4%, respectively That corresponds to approximately 190,000 kroner more than if we had kept the money in DNB.
Work
in the Finance Block
Finance Assistant:
Kasper has made a stellar effort for the society by being efficient and helpful. He is also engaged with the entry committee and is truly passionate about the operations of Studentsamfunnet. I would like to extend a big thank you for your efforts and the time you dedicate. Thank you for a great collaboration.
Accountants:
The accounting committee has expanded with three new committee heads, which we are very pleased about. The autumn involves a lot of experience development, and with high activity from all the bodies, this team is doing a fantastic job ensuring that the accounts are in order It’s invaluable to have such skilled people to collaborate with when facing all the various challenges we encounter Auditors and others who observe your work are, as always, very impressed. I also want to thank Frida, Guro, Peder, and Christian, who have shown tremendous dedication and a willingness to learn during their time as accountants at Studentsamfunnet i Ås. Thank you so much for your contributions!
Climate Accounting:
The climate accounting committee continually impresses with good reports and ideas for how we can reduce emissions and improve waste management. Additionally, Even and Håkon have been very active in helping Studentsamfunnet i Ås achieve environmental lighthouse certification. Your efforts are greatly appreciated!
Analysis:
The analysis team is always ready to conduct both large and small analyses that people seek answers to, including figures for events, financial results, or various other inquiries. Thank you so much, Jony, for the effort you put in!
Environmental Lighthouse:
Ingrid has dedicated a lot of time and effort to help us achieve environmental lighthouse certification. We have established several routines and hope to accomplish this before the year ends. The consultant assisting us
with the project is also very impressed with what we have achieved so far So thank you, Ingrid, for the time you invest in this!
Thanks
With that, I, Håkon, would like to thank you for your trust and, not least, the opportunity to work for you and Samfunnet i Ås. There have been challenges, but even more solutions and experiences that I absolutely wouldn’t want to be without. Furthermore, I want to thank the entire finance unit, which has made it easy to hold this position. I truly couldn’t have done this without you! Finally, I want to wish the superb incoming Head of Finance, Egil, the best of luck with the upcoming year I have great faith that you will do an excellent job and enjoy the role to the fullest!
Håkon Kvernstuen, Head of Finance for Samfunnet i Ås 2023/2024
Egil Natvik Vestrheim, Incoming Head of Finance for Samfunnet i Ås 2024/2025
Report from Head of Bodega
Frida Helstedt Håtveit
Honorable General Assembly!
The Bodega unit fall 2024
Event Coordinator: Pernille Høili Øhrn
Incoming Event Coordinator: Isabel Warem Øverås
Chief Executive Officer: Oskar Solberg Lægland
Head of Security (personnel): Isabel Warem Øverås
Head of Security (technical): Trygve Samdal
Incoming Head of Security: Snorre Langeland Moberg
Head of Bar (personnel): Ole Josef Pinaas
Head of Bar (technical): Radoslaw Dworak
Head of Food: Marius Rossi
Head of Entrance: Karoline Bjørnerød
Head of Carpenter: Simen Krogstie
Head of Klubben: Ida Helene Wikstøl Andersen
The Committees
The smooth running of Samfunnet from the spring semester has continued after the summer, which is a testament to motivated and capable volunteers. The Bodega unit worked diligently on recruiting for the committees, and we are proud to have ultimately filled all the committee positions. The UKA year is exciting for the Bodega unit as many of our committees are operational, so we are working closely together to execute things in the best possible way After UKA i Ås, we look forward to applying
valuable experience from large event nights in October and will work hard to implement these lessons into Samfunnet's operations. For the non-operational committees, UKA i Ås has been an opportunity for a small break, and time to plan and realize new ideas for Samfunnet i Ås.
The Event Coordinator has worked well on a new system for booking 75% events, and we now hope it will be easier for teams and organizations to find the information they need on our new website. Heads of Security has completed a fully booked security course in line with new guidelines from the police. The committee has also been assigned its own room in the building, which is fitting given the growing amount of equipment and committee members.
The Bodega Group (Bodegakonsernet), in collaboration with the Entrance Committee, has once again conducted a successful fire drill. As a result, we are even better prepared to handle fires during event nights. The Entrance Committee has received new PCs, which will make the job at the entrance faster for both committee members and guests. The committee has welcomed many new members who have had a lot to learn, and it's impressive to see that the quality of work remains at such a high level.
The Bar Committee is continually working on the selection of drinks to meet guests' preferences. In Halvors Hybel, the 18+ offering is taking shape, and we are pleased with the options we've developed. The Food Committee is currently working on organizing a food safety course. The committee has gained more members, which is great news, and we look forward to presenting a new menu for event nights in
the new year
Klubben has had an excellent start to the semester, and it's nice to see students using the café as the wonderful meeting place it is. Both the committee and guests are looking forward to the aroma of coffee from the second floor filling Samfunnet once again after a successful UKA
The Carpenter Committee is continuously working on various tasks, and this semester they've been focusing on our recycling station. We are now preparing for the Autumn Clean-Up and hope to see as many people as possible there!
Technical Maintenance
We can celebrate the completion of the first phase of the Festsalen's renovation, and solid work has been done in upgrading the technical aspects related to sound, lighting, and stage. The project for the Rosehagen roof was supposed to start, but unfortunately, it has been postponed until 2025. Studentsamfunnet has also faced a significant and unfortunate challenge in 2024 – namely, break-ins.
The main focus of the technical work has therefore been to secure the building better, and a large effort has been made to transition to key cards and card access instead of distributing keys. In this way, we hope that only those who need access to the building will actually have it. Another measure has been reinstalling the burglar alarm in the Office Wing (Kontorfløya), which has worked well, and we are now looking into the possibility of more alarm zones in the building. It has also been implemented that Securitas conducts perimeter checks around the building every evening. Good cooperation with the
Department of Estates and Facilities, at NMBU, and SiÅs through the Operations and Maintenance Committee has been essential for these measures. We hope that the implemented actions will help make the building feel safer and more secure for our members and visitors, ensuring that Samfunnet remains the fantastic meeting place it has always been.
Thank You!
A huge thank you to all the committee heads and committee members who dedicate an incredible number of hours to making Samfunnet the meeting place, and for many, a second home, that it is for us students. It’s impressive that we can run the building in such a professional manner and offer the services we do. Without your efforts, this would not be possible! I am incredibly proud to have witnessed the development and volunteerism that have carried the Bodega unit forward this year It is an honor to be part of the Bodega unit, and not least to be able to call myself the Head of Bodega for such an amazing group!
Frida Helsted Håtveit, Head of Bodega for Samfunnet i Ås 2024.
Report from Heads of Events
Åse Vigdisdatter Nytrø and Otto Engum
Honorable General Assembly!
Event Unit Fall 2024
Events Assistant: Hermine Fagerheim
Halvorsen
KS Sprellfestivalen: Emina Kazinic
KS Activity: Stine Simonsen
KS Current Affairs: Jørgen Asmundvaag
KS Revues: Ronja Daniloff
At the time of writing, the block consists of a total of 23 committee members, with the Event Committee having 13 members, the Activity Committee comprising 6 members, and the Current Affairs Committee consisting of 4 members.
The Fall So Far
This semester has flown by, and it felt like the semester had barely started before UKA in Ås inhabited Studentsamfunnet and the rest of the Agricultural Metropolis. Before the start of UKEvacuum and UKA, we still had a solid start to the semester with this year's Buddy week, which we coordinated several successful events with. With Graskurs Parts 1 and 2, new students were introduced to much of the student culture here in Ås, while existing students enjoyed a delightful reunion with all the associations and volunteer opportunities.
In the first week of September, we also celebrated the Anniversary Week, marking the 160th anniversary of Studentsamfunnet (which encompasses all four organizations in the building, namely Samfunnet i Ås, UKA in
Ås, Næringslivsutvalget ved NMBU, and Tuntreet). This gave us a whole week of celebration, featuring a semester kickoff in our finest, Anniversary Bodega: Old and Gray, and the Anniversary Gala. This was a great warm-up for the many opportunities to dress up and celebrate that UKA in Ås is celebrating its 100th anniversary this year!
We are also fortunate to have a variety of creative bodegas and party nights, good concerts, one association revue, and several exciting collaborative events on the program. We are now looking forward to the themed week on Agriculture and Food Security at the end of November
After several long months of renovations and upgrades, Festsalen was ready for reopening in the end of September, just in time for the start of UKA We look forward to making good use of it in the coming time!
The Coming Spring
Work on the spring semester program is in full swing, and as always, we strive for a varied program that can appeal to Thorvald and Tora's broad spectrum of interests. This gives us many opportunities to experiment. With continuously good suggestions and many creative minds involved, we look forward to putting together a solid semester program for the spring, especially with contributions from the Sprell Festival and the return of several association revues!
Thank you!
With this, I would like to thank you for my time as Head of Events for Samfunnet i Ås, and to express my gratitude to everyone who has been part of the journey. I want to thank everyone who is or has been in the Event
Unit and Concert Unit over the past year for the collaboration and for the energy and creativity you collectively devote to creating a truly impressive cultural offer for your fellow students—you deserve full credit for that, and I hope you are proud every day I want to thank everyone on the Board for the friendship we have formed through countless hours of camaraderie, discussion, frustration, laughter, tears, and fun. You are invaluable, and I couldn't have asked for a better group to spend my time with. For our friendship and everything we have learned from and with each other since spring 2023, I also want to extend a big thank you to the UKE Board.
Finally, I want to express my utmost gratitude for the trust I was fortunate enough to receive at last spring’s General Assembly, and for the opportunity to work for and with the best student body ever. Last but not least, I wish the incoming Head of Events, Otto, the best of luck in the coming year. I look forward to seeing everything you will accomplishenjoy your time in the role, because it goes by far too quickly.
Åse Vigdisdatter Nytrø, Head of Events for Samfunnet i Ås 2023/2024.
Otto Engum, Incoming Head of Events for Samfunnet i Ås 2024/2025.
Report from Heads of Marketing Emil Langsrud Westlie
● Head of Photo: Ben Børilden (18 committee members)
● Head of Inclusion: Odin Seljestokken (9 committee members)
● Heads of Design & Layout: Sivert Aarflot and Andrea Kinn (6 committee members)
● Head of Film: Marcus Figenschau (2 committee members)
● Head of Web: Birk Øines
Since the Spring General Assembly, we have decided not to fill the Head of Social Media role and have handed the responsibility back to the Marketing Assistant.
Committees' Work
Since last time, Samfunnet i Ås has made new merch, which I hope everyone has had a chance to buy The Design and Layout team has worked hard to create new and more modern merch that represents Samfunnet i Ås. It is a bit less formal but reflects the building of Samfunnet, which we all love.
This spring, we had a strategy for social media. The Social Media Committee has grown considerably, and the frequency of content has increased since then. There is now a clear strategy for when posts are
released. We have also experienced significant growth on TikTok.
Unfortunately, the Film Committee has not produced as much as we would like, mainly due to a lack of committee members. So if you are interested in joining the film committee, feel free to check it out – we have lots of cool equipment!
We have continued working on a long-term publishing plan to ensure the best possible marketing of all events, as well as seamless cooperation between all committees. There are also plans for new guidelines regarding the marketing of revues and less popular events. Since last time, we have also started publishing live from events, which has received good feedback. This shows what is happening in real-time at Samfunnet and might encourage more people to attend.
Throughout the summer, the Web and Design & Layout teams have worked diligently to create a new website, and we are very satisfied with it. It still has some early-stage issues that we are continuously fixing. The new website is more user-friendly, modern, and fresh.
Last semester, we planned a rebranding of the office wing, but this has not been possible due to budget constraints. I hope the incoming Head of Marketing will continue this work.
This year's recruitment has been outstanding. The recruitment led by Head of Inclusion has worked hard with stands around campus, in collaboration with UKA i Ås and SIÅs. We notice that volunteering at NMBU remains strong and will continue to be so. Due to the
UKA year, Samfunnet has focused more on gaining members rather than new committee members.
There has also been significant collaboration with the Head of Marketing from UKA The cooperation has involved giving each other space to accommodate both parties' interests when it comes to events and recruiting volunteers. This has worked well. I hope that all volunteers from UKA i Ås will join Samfunnet once UKA is over
Furthermore, we have been working to gradually update Samfunnet’s graphic profile, making it more standardized and replacing old materials. For example, the General Assembly papers have had a small overhaul.
Thank you!
Finally, I would like to thank you for the trust you've placed in me as Head of Marketing. It has been an eventful year I am incredibly grateful for everyone I have gotten to know through this role. I wish the board, committee leaders, committee members, and the new Head of Marketing all the best moving forward.
Emil Langsrud Westlie, Head of Marketing for Samfunnet i Ås 2024.
Report from Head of Concerts Mathias Nordhagen
Honorable General Assembly!
Concert Unit Fall 2024:
Heads of Artist & Booking: Hedda Gudbrandsen and Louise Reitan
Head of Disco: David Hammer
Head of Sound (Personnel): Frøydis Nikita Sveen
Head of Sound (Technical): Henrik Larsson
Head of Lights (Personnel): Håvard Smidesang
Head of Lights (Technical): Amalie Dale
In addition, the Artist & Booking Committee has 4 members, the Disco Committee has 6 members, the Sound Committee has 9 members, and the Lights Committee has 12 members.
The Autumn's Autumn
We started the semester with the Main Hall, or Festsalen, closed due to renovations. This caused a bit of a headache in terms of bookings this semester, especially considering it was unclear when the second phase of the project would continue. As a result, we held two concerts in Aud.Max., featuring Ringnes
Ronny during the buddy week and Staut at the Anniversary Kickoff.
The Lights Committee has completed their long-term investment plan and acquired some new equipment.
The Sound Committee has now started, together with the Lights Committee, to look into a joint investment to make their work easier during events.
The Spring's Spring
Work on the spring concerts is well underway, and we are excited to show you what we have in store. The upgrade of the Main Hall is expected to continue, and Aud.Max. will be upgraded starting in 2026. These upgrades are much needed, and we look forward to the opening party once the work is completed. Furthermore, Samfunnet i Ås is entering a new era, as this is the final report from the Head of Concerts. From January 1st, the Event Unit and the Concert Unit will merge into a new Event Unit. This will improve communication flow, and I would therefore like to wish good luck with this transition.
Thank you!
In conclusion, I would like to thank you for my time as Head of Concerts. I've had a great time and learned so much about both the operations of Samfunnet and myself Last but not least, on behalf of all former Heads of Concerts, I’d also like to say thank you one last time.
Mic drop!
Mathias Nordhagen, Head of Concerts for Samfunnet i Ås 2024.
5.2 The Board of House and Finance
The Board of House and Finance (Hus- og Finansstyret in Norwegian) consists of members who have been elected at the General Assembly, both as direct representatives (external representatives and student representatives) and by virtue of their position as leaders of bodies and boards at Studentsamfunnet i Ås. In addition, the Board of House and Finance appoints one member to the board at the autumn's General Assembly The Head of Administration of The Board of Samfunnet is the secretary for the Board of House and Finance, in addition the Head of Finance of UKA and The Board of Samfunnet are part of the meetings to ensure economic overview Below is an overview of members as of 2024
Spring 2024
Fall 2024
Chairperson of the Board/ external representative Erik Sand Erik Sand
Deputy Chairperson/ external representative Hans Gunnar Gravningen Hans Gunnar Gravningen
Chairperson of the Board of Samfunnet Magnus Schie Larsen Magnus Schie Larsen
UKEsjef Ingeborg Tuften Ingeborg Tuften
Chairperson of the Business Committee Vetle S. Rosseland Vetle S. Rosseland
Editor Tuntreet Martin Hansebråten Tuva Hebnes
The Board of House and Finance is the highest authority at Studentsamfunnet i Ås between general assemblies and must work strategically to ensure a healthy and long-term management of Studentsamfunnet, its finances and real estate in accordance with the adopted strategy. The Board of House and Finance has a special responsibility for making strategic assessments, in collaboration with other boards and bodies. In the spring of 2024, the Board of House and Finance held two regular meetings and one extraordinary meeting, where we dealt with 21 cases. We have also held two seminars, and had several meetings with partners such as SiÅs and NMBU. This is done through regular collaboration forums to look at contractual agreements, operation and maintenance of the building, and renovation plans.
Of the cases that have been brought up, the introduction of the Graduation Celebration (Ringfest) as an organization under Studentsamfunnet is a larger case. There has also been a lot of work in connection with the anniversaries this autumn, and we can see the financial results at the spring general assembly. We have also had an extraordinary board meeting in view of the burglaries that took place this spring, where measures and insurance policies were reviewed. Several measures have been implemented, and many have been noticed at the house.
We are also working on preparing a new long-term strategy, by finding suitable ambitions for the coming years. We hope that the strategy and its follow-up will ensure that the offers, the house, the organization and the sense of belonging become stronger in the years to come.
We will also work on presenting the finances of the house in a more engaging and understandable way. Here we are open to input, and we are happy to discuss community management. Do not hesitate to get in touch. We will present financial results to this spring's general meeting, and here we will try to engage and show how the jubilee year 2024 has gone financially, and what it means for future operations.
When we talk about future operations, we are also making plans for operations when Aud.Max. closes. This is something that UKA i Ås 2026 should especially think about, and The Board of UKA 2024 has started on this. We have also made sure to refurbish the Festsalen's stage, we hoped that more would be taken, but due to financial priorities at our co-owner NMBU, the funds were only kept for this. Now it's Rosehagen's turn, and the plan is to start in the spring.
Of other investments, we have granted NOK 270,000 for the purchase of new lighting equipment (stage), a frame of NOK 300,000 for new film, photo and editing equipment. Last
autumn, the Board of House and Finance granted NOK 400,000 for activities and measures in the anniversary year, which we have seen the benefit and joy of this autumn. Mention can be made here of Studentsamfunnet i Ås' 160th anniversary, the UKE fire, House design for UKA, etc. We hope you have enjoyed Studentsamfunnets jubilee year, and we look forward to the road ahead.
The Board of House and Finance
24.10.2024
Magnus Schie Larsen Leader The Board of Samfunnet
Jørgen Måleng Student representative
Espen Eikaas Syljuåsen Appointed representative
Tuva Hebnes Editor Tuntreet
Erik Sand The Board's Leader
Hans Gunnar Gravningen Deputy chairman
Kristiane Holter
External representative
Marek Zimmermann
External representative
Ingeborg Tuften Head of UKA
Vetle S. Rosseland Leader The Business Committee
5.3 The Board of UKA
Honorable General Assembly,
The UKE Board consists of the following members autumn 2024:
Ingeborg Berli Tuften, Head of UKA i Ås
Helene Sylvarnes, Head of Administration
Emilie Aaen, Head of Events
Jakob Brun Ånonsen, Head of Party Management
Albert Hoffmann, Head of House and Logistics
Janihar Manohar, Head of Marketing
Aurora Amdam T-B. Helland, Head of Revue
Magnus Aalde, Head of Finance
UKA i Ås has now celebrated its 100th anniversary It has been a true pleasure organizing this festival for all you amazing students. At the time of writing, there is only one week left of UKA i Ås 2024, and we have 18 eventful days behind us, filled with various activities, revue performances, and concerts.
For the administrative division, the Student premiere and Ur premiere nights were a successful kickoff for UKA i Ås 2024 and the 100th anniversary. The Choir Weekend was also a success, where we revived the old tradition of hosting the event from Saturday to Monday Additionally, we’ve thoroughly tested our newest project, UKEskranken or UKE counter, and we’re very satisfied with it. It has seen a steady flow of people, both for wristband pickups and lost and found. We also introduced accommodation in Kajaveien, a great offer for those who wanted to experience the ultimate festival experience.
The revue “Slutt å fjÅs!” has achieved high attendance compared to previous UKA revues, and we’re proud to have had a sold-out student premiere. The revue also focused on sustainability through its partnership with Fretex, which we are proud of In addition, this year’s revue team has produced a book detailing the 100-year history of the UKA revue. This is a project we are incredibly proud of, and we hope it has brought many of you a little extra
joy for the revue.
The housing division has been working harder than ever! Samfunnet i Ås has been transformed from its daily operations and given a stronger UKA character. The team has accomplished a lot of innovative work, including new features in the building, new design installations, effective infrastructure solutions, and a UKA-themed Agrarmetropol, with installations extending from the center to the Tower! The housing division is pleased with their work and grateful for an absolutely fantastic festival!!!
The events division looks back on a packed UKA program full of diverse activities and events for Thorvald and Tora! Everything from corporate presentations to the Spårtsløpet (Spårts race) and concerts. The technical team has worked day and night to provide you all with the best revue and concert experiences! This year’s UKEhjelpa (UKE help) project is going smoothly, and both the UKEløpet (UKE race) and UKEauksjonen (UKE auction) were hits! We hope you enjoyed yourselves and that you all felt the UKA spirit!
This year, we faced even stricter safety regulations, which presented new challenges. We have tried to address these in new ways and will carry forward all the experience to UKA i Ås 2028, when they will once again use Aud.Max. after its renovations. The focus on safety around the festival continues to increase, and even though it may not be visible, we hope you have felt safe during party nights at UKA i Ås.
The bar team has also ensured a record selection in the bars. We offered various types of UKE beer, UKE wine, and UKE bubbles. One of UKA’s biggest attractions, Sløyfa, has once again been a great success. We greatly appreciate all the groups and associations that have put in a tremendous effort in their bars! UKEgrillen has also tested new systems and offered a great variety of items.
The design profile is reflected throughout the entire UKA organization’s work. The 2024 UKA song, Hundre år, and the knitting pattern for the UKE sweater were created 100% by NMBU students. So far, we have distributed 700 copies of the UKA magazine, and merchandise inspired by the revue posters has had several sold-out items. During the last recruitment period, we filled all positions for UKA i Ås, something we are very proud of
We are also working on establishing a financial foundation for UKA i Ås 2026, overlapping with the next board in light of the Aud.Max. renovation. We see this as an exciting opportunity and hope it will yield valuable experiences from a slightly alternative UKA.
Finally, we would like to extend an enormous thank you to all the volunteers who have worked tirelessly to make UKA i Ås 2024 possible! Thank you for dedicating yourselves day and night, prioritizing UKA i Ås over school and parties! We hope you all enjoyed yourselves during UKA i Ås 2024!
The Board of UKA for UKA i Ås 2024
5.4 The Business Committee
Honored General Assembly!
Board spring 2024
Leader - Vetle Sølsnæs Rosseland
Head of Marketing - Linus Vormeland
Career Day Fall 2024
On October 16th, we hosted Career Day Fall 2024. It was a record-breaking year with 83 companies present and a high number of students visiting throughout the day. We had companies covering all faculties. The room allocation was different this year due to Studentsamfunnet i Ås' UKA festival and the Sløyfa building. We used the Aud.Max., Johannes, Halvors Hybel, and the ‘Back Tent’. The companies were organized by field, and both companies and students seemed satisfied with this setup. The Career Day banquet was also a success. Paying companies could bring a set number of students for team building and the banquet to get to know them better. The banquet offered food and entertainment and ended just as one of UKA’s evening events began. We also received help from Samfunnet i Ås' Film Committee to record the day and interview companies. During the interviews, companies shared their views on voluntary work on students’ CVs. The goal is to engage students in voluntary activities. A Career Day aftermovie is currently in production.
Other Events and Activities
Since the last General Assembly, we have held various events for the student body. We organized "Ås-så-videre," which has now become part of our annual schedule, where alumni return to Ås to talk about their transition into the workforce. After the summer, we kicked off the semester with an event aimed at helping first-year students with tips on managing student life in Ås and structuring their daily routines. After UKA and the post-festival lull, we will hold an event with DNB. They will bring the #sheinvests initiative to Ås as part of their tour.
We continue working on strengthening cooperation with the academic associations to build even better relationships between companies and students. We are now planning a seminar for the associations later this fall to explain how they can utilize the Career Fund to host more career-promoting events.
Career Fund
The Career Fund consists of 15% of the Career Days’ profits. The surplus from 2023 will be distributed in 2024. Funds can be applied for three times a year, with the last application deadline of the year on November 20th. For the final distribution, 120,000 NOK remains to be allocated. To apply or read about guidelines and previous distributions, visit ‘Career Fund’ on www.nunmbu.no
Sponsorship Work
The fall semester for sponsorship began during the summer break with a partnership agreement between Samfunnet and WildOslo as the quiz partner WildOslo provides weekly quiz prizes, and Naturviterne sponsors the final prize of 2000 NOK per person.
The Buddy Week barbecue took place on August 10, with sponsors providing food. Two new assistant positions were filled, bringing the team to one sponsorship manager and four assistants from September 2. UKA i Ås secured 16 partnership agreements worth over 1.3 million NOK, with major partners like Bane NOR, Backe, Tekna, and Sparebank 1. Smaller partners include EY, Gjensidige, Kiwi, and Fretex.
The Business Committee will also assist with securing sponsors for the Sprell Festival in March and work with Tuntreet on additional advertising.
Climate
The Business Committee has assessed its activities to try to reduce the climate footprint of the body. Most of the greenhouse gas emissions come from purchases for events and
sweaters. These are emissions that are difficult to reduce; we continue to work to maintain low emissions.
On behalf of the Board of the Business Committee, Vetle Sølsnæs Rosseland, Chair of the Business Committee at NMBU 2024
Honorable General Assembly!
The editorial staff
5.5 Tuntreet
At the time of writing, the editorial staff consists of 42 contracted members, along with a fantastic group contributing as freelancers! Tuntréet has undergone significant changes in its members over the summer, with great contribution from the new students this fall. This is particularly seen among the journalists, where we were left with only two of our previous journalists at the end of the spring semester. Now all our committees are so full that our publications are running smoothly, and the social community within Tuntréet is flourishing!
Responsible staff of Tuntréet Fall 2024:
Editor-in-Chief: Tuva Hebnes
Managing Editor: Marie Tjelta
Editorial Assistant: Julie Anine Strømme
Head of Photography: William Fredrik Bakke Dahl
Head of Layout: Jakob Sørhus
Head of Translation: Henrikke Ellewsen
Head of Proofreading: Ida Terese Ueland
Head of Web: Sara Thu
Editions
In previous years, Tuntréet has maintained a stable print of 800 Norwegian and 200 English copies per edition. However, despite an increasing student body, we have experienced a slight decline in the number of copies picked up from our stands on Campus. At the beginning of 2024, we chose to reduce the number of English copies to 150, which has proven to match the demand well. For the Norwegian editions, we experience varied interest throughout the semester, so this year we have tested a more flexible print to minimize waste. Generally, demand is the highest at the beginning and end of the semester, so we still print 800 Norwegian copies for these editions. For the rest of the semester, a print of 750 Norwegian copies has been proven suitable. We hope that more of the new students will start picking up our student paper, so spread the word!
Finance
and advertisement
As usual, Tuntréet's largest expense is our printing costs. Here we experience more predictability than in previous years, as paper prices have remained stable. Our largest funding comes from NMBU with 220 000 kr, while we continuously try to cover remaining
printing costs and other operating expenses with advertising revenue. This fall, Tuntréet has secured a one-year cooperation agreement with Ski Tannlegesenter, providing us with a head start for 2025! We hope to collaborate even more with the sponsor team in the Business Committee now that UKA i Ås is over, so we can ensure more stable partnerships with advertisers.
Licenses for Adobe programs have also been one of the larger expenses for Tuntréet. However, this fall, we have initiated a collaboration with the other sections of Studentsamfunnet i Ås to share the licenses that already exist in-house. This collaboration has worked well so far and allows us to access a larger number of licenses during busy layout weekends, saving us a total of 10 000 kr per year!
In previous years, the Board of House and Finance has encouraged Tuntréet to utilize more social funds, and we have mastered that this year! This fall, we have seen a high interest in social gatherings, which has been great for belongingness and motivation within the editorial staff. Therefore, we have significantly increased our social funds for 2025, where we now follow the same amount per committee member as Samfunnet. This way, we can offer an even better social arena as a thank you for all the effort the editorial staff puts in!
Web and social media
This fall, we chose to promote our Head of Web from a committee member to committee leader to enhance our digital presence in this digital age! The Head of Web is currently working on creating templates for social media for a more cohesive look on our platforms, as well as updating solutions on our website that need some love. Tuntréet moved away from using issuu as an online publishing platform in 2023, but large parts of our digital archive still reside there. We are currently working on migrating all editions from issuu to our own website, tuntreet.org!
Thank you!
It has been a pleasure to see the editorial staff grow with many new and engaged individuals recently! There is collaboration across journalists, photographers, illustrators, layout staff, distributors, proofreaders, translators, and of course our great committee leaders. I will never stop being impressed by the effort and results of each publication, so thank you all! Additionally, I want to thank the other dedicated students at Studentsamfunnet i Ås for good collaborations and conversations, as well as the motivating atmosphere in Kontorfløya!
Finally, I wish good luck to Marie, who will take over as Editor-in-Chief after Christmas, and to the editor who will be elected at the General Assembly to become her new co-editor!
On behalf of Tuntréet, Tuva Hebnes, Editor-in-Chief Fall 2024
Proposed resolution
The General Assembly takes note of the matter.
Case 6 Strategy for Studentsamfunnet i Ås
6.a Approval of the work program for 2025
Studentsamfunnet in Ås' work program are short-term goals for the long-term strategy that was adopted at the General Assembly in the autumn of 2023. The work program is revised annually The purpose of the work program is to have a concrete plan for the priorities to be made in Studentsamfunnets work in the coming year.
The proposal for the work program for 2025 has been prepared on the basis of the long-term strategy adopted in the autumn of 2023. The work program is a tool that will help the bodies to ensure that the development and operation of the house is in line with the adopted long-term strategy of 2035.
- Goals reached in 2024, and which do not require annual evaluation, have been removed from the work program.
- The goals that have been achieved in 2024, but which for various reasons are desirable to include further, have been revised and are also included in the work program for 2025.
- New goals that Studentsamfunnet wants to achieve during 2025 have been added to the work program.
See Appendix 1 for Studentsamfunnet’s work program for 2025, Appendix 2 for the work program for 2024, and Appendix 3 for the Long-term strategy for 2035.
Proposed resolution
The General Assembly approves the work program for 2025
Case 7 Approval of budgets for Studentsamfunnet i Ås for 2025
Briefly
about the return requirements in the budget
The Board of House and Finance sets return requirements for the boards of Studentsamfunnet i Ås each year, cf. the statutes § 4.1.4. The return requirement is set as a percentage and states what proportion of the turnover the individual board must be left with as profit at the end of the year.
In addition to yield requirements being set, the budgets for the individual boards also go to the Board of House and Finance for approval before they are sent to GA.
The Board of House and Finance
Tuntreet
The Business Committee
Proposed resolution
The General Assembly approves the budgets for Studentsamfunnet i Ås for 2025.
Case 8 Cases submitted in accordance with applicable deadlines
8.1 Name Change Proposal
Submitted by Håvard Smidesang
Background
Traditionally, the term "sjef" (boss) has been associated with hierarchy, control, and authority, whereas "leder" (leader) reflects a more modern, inclusive, and supportive approach. Many organizations are moving away from hierarchical structures in favor of flat structures, where leadership is more about support and guidance than command.
A leader is often viewed as someone who facilitates collaboration, empowerment, and development among their team members, while "boss" has connotations that can be less inclusive and give a more "top-down" impression.
The use of the term "leader" promotes an organizational culture that values transparency, involvement, and respect for employees, which strengthens both trust and engagement in the workplace. Several studies show that employees experience greater trust and engagement when they view their superiors as mentors and supporters rather than as authorities, leading to higher productivity and job satisfaction. Thus, adopting "leader" instead of "boss" could also be an investment in the organizational culture of the student society at Ås.
Language influences how we perceive roles and expectations. When an organization consciously chooses to use the term "leader," it can signal a values-driven change both internally and externally. This can be important for both the current volunteers and new members of the student society, as the title "boss" may seem somewhat more intimidating.
Proposed resolution
The Society Board shall work towards a transition, changing titles from "-sjef" to "-leder" or "-ansvarlig" (responsible) where beneficial.
8.2 Changes to the Article of Association
Proposal 1.1 (P1): Submitted by the Graduation Celebration Committee
Background
The graduation celebration, or Ringfest, is a tradition-rich dinner that many students look forward to several years before they graduate. There are large costs associated with covering such a dinner, and very little income is generated. The graduation celebration has no ambition to turn a profit, but is dependent on funding and support to avoid going into the red. Up until now, support from NMBU, Frifond and other schemes has benefited, thus ensuring that the graduation celebration has generally been left with a small sum that is set aside in a buffer account for use for future graduation celebrations. The support also helps ensure that ticket prices can be set approximately equal to the cost price for dinner In addition, it is completely dependent on the associations providing help with both rigging and serving, in exchange for speaking time during the dinner itself.
It is challenging to embrace everyone when an event such as the graduation celebration is to be planned and held. In recent years, NMBU has held its own academic graduations, where each faculty has to present its own candidates. The purpose of the graduation celebration has then been to have the social take-off. NMBU has also made it clear that they will have nothing to do with the graduation celebration, beyond providing some financial support. The guests are mainly engaged and active students, with connections to Studentsamfunnet i Ås and student life in general. This, together with expected increased costs, means that the Graduation Celebration Committee proposes to place the Ringfest under Studentsamfunnet i Ås.
Such an organization would mean that the position of leader of the Graduation Celebration Committee is hired and advertised through Samfunnet i Ås, and that the budget and accounts are kept in line with the routines that apply at Studentsamfunnet i Ås. For the average student, there won't be much of a difference; The graduation celebration will continue to be held as a tribute to the graduating students for the achievement of completing a master's degree. As part of Studentsamfunnet i Ås, the graduation celebration will achieve greater financial security, and the Graduation Celebration Committee considers this necessary if one is to continue to be able to have such an end to student life in the future as well.
Today's Articles of Association:
The Board of Samfunnet together with the Student Parliament appoint a leader for the graduation celebration committee. This is done before 1st of September the year prior to the respective graduation celebration.
Suggestions for change
Change
to
§2.5 Graduation Celebration:
The graduation celebration is a social check-off for candidates who are finishing their studies at NMBU The Board of Samfunnet finds and hires a leader for the Graduation Celebration Committee. This is done before 1st of June of the year prior to the respective graduation celebration.
The Board of House and Finance's evaluation
The Board of House and Finance suggests the change in the Article of Association.
Proposal 1.2 (P2): Submitted by the Board of Samfunnet
Background
The Board of House and Finance has the supreme authority over Studentsamfunnet’s core issues between GA and shall work strategically to ensure a healthy and long-term management of Studentsamfunnet, its economy and its real estate in accordance with the established strategy In the Board of House and Finance there are, in addition to external and appointed external representatives, representatives from the different boards which Studentsamfunnet i Ås is composed of. Here, ten members have speaking, proposal and voting rights, while the remaining meeting participants only have speaking rights. These remaining participants are Head of Finance of Samfunnet i Ås, Incoming Head of Finance of Samfunnet i Ås, and Head of Finance of UKA i Ås.
The Head of Administration of Samfunnet i Ås has long participated in the board meetings as protocol writer but according to the articles of association has sat without the right to speak. Therefore, the Head of Administration has not had the opportunity to make input on matters during the meetings. Nevertheless, on several occasions it is necessary for the Head of Administration of Samfunnet i Ås to provide input or briefings during House and Finance board meetings, and it is therefore desirable that the articles of associations be updated so that the Head of Administration of Samfunnet i Ås is also listed §4.1.2 as member with the right to speak.
Suggestions for change
Addition to §4.1.2:
§ 4.1.2 Board members
The Board of House and Finance consists of ten eight members with speaking, proposal and voting rights:
a) Student Representative
b) Four external representatives
c) Appointed external representative
d) Leader of Samfunnet i Ås
e) Leader of UKA i Ås - UKEboss
f) Leader of the Business Committee at NMBU
g) Head of Tuntreet – Editor in chief
The following positions have speaking rights within the Board of House and Finance:
a) Head of Finance of Samfunnet i Ås
b) Incoming Head of Finance of Samfunnet i Ås
c) The Head of Finance of UKA i Ås
d) Head of Administration of Samfunnet i Ås
External representatives shall not be active students.
The appointed external representative is appointed by the Board of House and Finance and approved by the GA
The Board of House and Finance's evaluation
The Board of House and Finance suggests the change in the Article of Association.
Case 9 Informative cases
9.1 Editorial changes to Studentsamfunnet i Ås' Articles of Association
According to § 3.6.1 of the statutes of the Student Association in Ås, the Board of Samfunnet is authorized to make editorial changes. The General Assembly must be informed of any changes at the first opportunity. We take this opportunity to inform you about the following editorial changes in § 1.2.1, § 1.2.2, § 1.2.3, § 1.2.5, § 2.3, § 2.8, § 3.1, § 3.2.2, § 3.4.1, § 3.6.2, § 4.1.1, § 4.2.2, § 4.5.6 and § 4.5.9. For the English articles of association, the editorial changes apply to the Table of Contents, § 1.2.1, § 1.2.2, § 1.2.5, § 2.2, § 2.3, § 2.4, § 2.6.2, § 2.6.3, § 2.6.4, § 2.6.5, § 2.8, § 3.2.1, § 3.2.4, § 3.2.5, § 3.3, § 3.4.1, § 3.4.2, § 3.5, § 3.6.1, § 3.6.2, § 3.9, § 3.10.2, title of Chapter 4, § 4.1, § 4.1.2, § 4.1.3, § 4.1.4, § 4.1.6, § 4.1.8, § 4.1.9, § 4.2.1, § 4.2.2, § 4.2.3, § 4.2.4, § 4.2.6, § 4.2.7, § 4.2.8, § 4.3.1, § 4.3.2, § 4.3.3, § 4.3.4, § 4.3.6, § 4.3.7, § 4.3.8, § 4.3.9, § 4.5.1, § 4.5.2, § 4.5.3, § 4.5.4, § 4.5.6, § 4.5.7, § 4.5.8, § 4.5.9, § 6.2 and § 6.3.
In addition, we inform about editorial changes in § 3.4.2 and § 4.2.2, where Head of Concerts is removed from the articles in line with resolutions made in Case 8.2 Proposal 1.2 under the General Assembly Autumn 2023.
§ 1.2.1
Ordinary members
Anyone studying at NMBU has the right to become a member of Studentsamfunnet. The Bboard of Samfunnet may grant people membership to individuals who otherwise affiliate with NMBU or Studentsamfunnet.
Ordinary members have membership for one, three or five academic years at a time, paying the corresponding membership fee. One academic year is the period from August through June.
Ordinary members have speaking-, proposal-, and voting rights at Studentsamfunnet’s General Assembly, hereafter called Studentsamfunnet’s GA.
§ 1.2.2 Lifelong members
To become a lifelong member, you must be finished as a student at NMBU or otherwise affiliated with NMBU or Studentsamfunnet.
Lifelong membership is granted upon application to the Bboard of Samfunnet.
Lifelong members pay membership fee as a single payment.
Lifelong members have the right to speak at Studentsamfunnet’s GA.
Lifelong members shall not conduct community service.
§ 1.2.5 Membership
Membership at Studentsamfunnet is created by signing up as member. The membership is personal, and any member must be able to verify their membership when using their rights.
A member may apply to the bBoard of Samfunnet to freeze their membership. The member is responsible for contacting the Bboard of Samfunnet when applying to freeze and re-open a membership.
The following rules applies to freezing of membership:
a) The member will not be called to community service.
b) The member do not have economic benefits at Studentsamfunnet.
c) The duration of the membership will not be extended.
d) The member still have rights equal to ordinary members at GA
Members of Studentersamfundet i Trondhjem receive the same beneficial goods as ordinary members, but they do not have speaking-, proposal-, and voting rights at GA
Members at Studentsamfunnet have the right to access protocols from all organs by delivering an access request. Decisions of major importance shall be disclosed to the members of Studentsamfunnet and are referred to at GA. This does not apply to personnel cases.
§ 2.2 SIGNATORY RIGHTS AND PROCURATION
Leader of Samfunnet has signatory right.
The Chair of the Board of House and Finance and one member of House and Finance can together sign on behalf of the organization.
Procuration is assigned to the Head of Finance of the Bboard of UKA and the Head of Finance of Samfunnet.
§ 2.3 RIGHTS TO USE STUDENTSAMFUNNET’S FACILITIES
In order for student associations or teams to use the right to rent rooms at Samfunnet for free, a minimum of ¾ of the members of the student association or team must be members of Studentsamfunnet. List of members must be delivered to the Bboard of Samfunnet by the 15th of September in the autumn semester and by the 15th of February in the spring semester
§ 2.4 BODEGAKONSERNET - THE BODEGA GROUP
The Bodega Group is responsible for the practical implementation of events delegated by The Bboard of Samfunnet.
The Group Director is the leader of the Bodega Group.
The former Group Director and the Bboard of Samfunnet appoint the Group Director for a one-year period. The remaining members of The Bodega Group are employed in cooperation between the Group Director and the Bboard of Samfunnet.
§
2.6.2 Rewards - Samfunnet i Ås
The Bboard of Samfunnet determines the amount of charity and which rewards apply to Studentsamfunnet’s members, committee members and committee managers through regulatory documents for these. The board must give written instructions to all who perform voluntary work at Samfunnet i Ås.
§ 2.6.3 Rewards - UKA i Ås
The Bboard of UKA determines the amount of charity and which rewards apply to their volunteers during UKA i Ås through regulatory documents for these. The reward system for those engaged in the UKE organizsation besides the actual UKE -events shall be agreed upon by the Bboard of Samfunnet and the Bboard of House and Finance. The Bboard of UKA must give written instructions to all who perform voluntary work at UKA i Ås.
§ 2.6.4 Rewards - Business Committee at NMBU
The Bboard of Business Committee at NMBU determines the amount of charity and which rewards apply to their volunteers in collaboration with the Bboard of Samfunnet, through regulatory documents for these. The Bboard of the Business Committee at NMBU must give written instructions to all who perform voluntary work on behalf of the Business Committee at NMBU.
§ 2.6.5 Rewards - Tuntreet
The responsible editor determines the amount of charity and which rewards apply to their volunteers in collaboration with the bBoard of Samfunnet. The responsible editor must give written instructions to all those who perform voluntary work on behalf of Tuntreet.
§ 2.8 SUSTAINABILITY
All bodies of Studentsamfunnet must put efforts towards minimizsing the impact on climate and environment by Studentsamfunnet i Ås. The actions taken shall be presented to GA
§ 3.2.1 Announcement
GA must be announced four weeks in advance at the latest containing the agenda and information of deadlines for submitting cases to the Bboard of Samfunnet. The Bboard of Samfunnet is responsible for announcing and hence summoning the GA
§ 3.2.4 Candidacy
Candidacies shall be sent to the Election Committee no later than seven days before GA and shall be published at the latest three days before GA in their own attachment to the case papers. Candidates who havesn’t sent their candidacy before the deadline are to be considered proposals during meeting cf § 3.8.3.
§ 3.2.5 Additional cases
At GA, cases which areis not on the agenda may be addressed under Additional cases. These cases must be notified to the chair of the meeting, in written form, before the meeting starts. These cases will not be processed if ¼ of the voters oppose to it.
§ 3.3 SPEAKING-, PROPOSAL-, AND VOTING RIGHTS
The members of Studentsamfunnet have speaking-, proposal-, and voting rights under GA cf. §1.2.
Ordinary and international members of Studentsamfunnet have the right to run for election at GA.
Anyone who is not an active student hasve the right to run for election as an external representative in the Board of House and Finance at GA.
GA may grant speaking rights to others than members of Studentsamfunnet.
§ 3.4.1 Spring GA
Case 1 Approval of agenda and meeting summoning
Case 2 Approval of chairs of meeting
Case 3 Appointment of scrutinizers and minute-taker
Case 4 Electing two representatives to sign protocol with main chair of the meeting
Case 5 Report for Studentsamfunnet of the previous year according to the established strategy
Case 6 Approval of the annual accounts for Studentsamfunnet i Ås and accountant’s report.
Case 7 Preliminary reports for Studentsamfunnet i Ås for spring
Case 8 Cases submitted in accordance with applicable deadlines
Case 9 Informative cases
Case 10 Elections in accordance with Studentsamfunnet’s Articles of Association
10.1 The Board of Samfunnet:
a) Leader elected for two periods
b) Head of Finance elected for three periods
c) Head of Events elected for three periods
10.2 Tuntreet:
a) Editor elected for two periods
10.3 The Business Committee:
a) Head of Event elected for two periods
b) Head of Administration elected for two periods
c) Head of Career Day elected for three periods
10.4 The Board of House and Finance:
a) Student representative elected for two periods
10.5 Election Committee:
a) Two members elected for two periods
10.6 The Bboard of UKA, during odd-numbered years:
a) Leader – Head of UKA i ÅsUKEbosselected for four periods
b) Head of Administration elected for four periods
c) Head of Event elected for four periods
d) Head of Marketing elected for four periods
e) Head of Revue elected for four periods
f) Head of House and Logistics elected for four periods
g) Head of Party Management elected for four periods
h) Head of Finance elected for four periods
In even-numbered years
10.7 Hans Hovenhet Hestehoven, is appointed by the sitting Ordenskollegiet and approved by the GA every four years in even-numbered years.
a) Ordenskollegiet consisting of the Grand master, Master of elected for eight terms Ceremonies and Cantzler
Case 11 Additional cases
§ 3.4.2 Autumn GA
Case 1 Approval of agenda and summoning
Case 2 Approval of chair of meeting
Case 3 Appointment of scrutinizers and minute-taker
Case 4 Electing two representatives to sign protocol with main chair of the meeting
Case 5 Preliminary reports for Studentsamfunnet i Ås for autumn
Case 6 Strategy for Studentsamfunnet i Ås
a) Approval of Studentsamfunnet’s overall goal (processed every 3 years)
b) Approval of Studentsamfunnet’s long-term strategy (processed every 3 years)
c) Approval of the work program for the upcoming year (processed every year)
Case 7 Approval of budgets for Studentsamfunnet i Ås for the upcoming calendar year
Case 8 Cases received in accordance with applicable deadlines
Case 9 Informative cases
Case 10 Elections according to Studentsamfunnet’s Articles of Association
10.1 The Board of Samfunnet:
a) Head of Bodega elected for two periods
b) Head of Marketing elected for two periods
c) Head of Administration elected for two periods
d) Head of Concert elected for two periods
10.2 Tuntreet:
a) Editor elected for two periods
10.3 The Business Committee:
a) Leader elected for two periods
b) Sponsorship Coordinator elected for two periods
c) Head of Marketing elected for two periods
10.4 The Board of House and Finance:
a) External representative elected for four periods
b) External representative elected for four periods
In even-numbered years
c) External representative appointed by the House and Finance Board. Approved by GA for four periods.
10.5 Election Committee:
a) Two members elected for two periods
Case 11 Additional cases
§ 3.5 PERIODS OF MANDATE
Periods are defined as the following:
1st of January to 30th of June, and 1st of July to 31st of December.
Those elected for three time periods have one-period of transition with current board member, followed by a two-time period as an acting board member. During transition period the board-elect has obligation to attend but no voting right.
The mandate of the Bboard of UKA lasts four periods. The board members are acting in their positions from the GA they are elected at and until a new Bboard of UKA is elected.
§ 3.6.1 Changes to the Articles of Association
Changes to Studentsamfunnet’s articles of association can only be made at GA. Proposals for amendments of the Articles of Association must be presented as an independent case. The case must be submitted to the Bboard of Samfunnet in writing at least 3 weeks before GA is convened. Proposals for amended phrasing in the relevant amendment must be announced at least 3 days before GA is convened. The proposed amendment is approved if it receives a 2/3 majority of the votes. Blank votes are considered as not cast.
The Bboard of Samfunnet isare entitled to make editorial adjustments in Studentsamfunnet's articles of association. If adjustments are made, the Ggeneral Aassembly isare to be oriented at the next possible occasion.
§ 3.6.2
Resolutions
Resolutions are decisions, declarations or statements made by an organization or assembly
Resolution proposals must be posted and submitted to the Bboard of Samfunnet no later than seven days prior to the GA or extraordinary GA, and amendment proposals concerning the case; no later than three days prior to GA or extraordinary GA. Studentsamfunnet cannot annul such proposals from the agenda without debate, unless decided by a two-thirds majority. Under the processing of the resolution proposals, editorial changes may be made unless the case-presenter opposes it. In the processing of the resolution, a final vote shall decide whether the proposal for resolution is approved or not. A proposal for resolution is approved if it receives simple majority.
§ 3.9 THE ELECTION COMMITTEE
The Election Committee shall find suitable candidates for the positions elected by the GA.
The Election Committee consists of four members.
The Bboard of Samfunnet appoints one person who, on behalf of Studentsamfunnet, ensures follow-up of the Election Committee. This person is responsible for gathering the Election Committee the first time prior to every GA. The Election Committee shall work in accordance withto the instructions given by the Board of House and Finance.
§ 3.10.2
Case papers for extraordinary GA
The case papers shall be published and available to all members no later than one week before extraordinary GA takes place. It is the Bboard of Samfunnets responsibility to announce extraordinary GA.
4. STUDENTSAMFUNNET'S BODIES
§ 4.1 STUDENTSAMFUNNET'S BOARD OF HOUSE AND FINANCE
§ 4.1.2
Board members
The Board of House and Finance consists of ten eight members with speaking, proposal and voting rights:
a) Student Representative
CHAPTER
b) Four external representatives
c) Appointed external representative
d) Leader of Samfunnet i Ås
e) Leader of UKA i Ås - UKEboss
f) Leader of the Business Committee at NMBU
g) Head of Tuntreet – Editor in chief
The following positions have speaking rights within the Board of House and Finance:
a) Head of Finance of Samfunnet i Ås
b) Incoming Head of Finance of Samfunnet i Ås
c) The Head of Finance of UKA i Ås
External representatives shall not be active students.
The appointed external representative is appointed by the Board of House and Finance and approved by the GA.
§ 4.1.3 Quorum
The Board of House and Finance have quorum when at least seven of the members with voting rights are present. Decisions are made when a proposal receives at least five of the votes. The Leader of the Board of House and Finance has a double vote in occurrences of tie.
§ 4.1.4 Rules of procedure
The Board of House and Finance shall deal with all core issues. In this paragraph, the term ”core issues” means the following:
a) Superior authority in all personnel cases
b) All investments with a cost estimate above NOKkr. 30 000
c) Approve budget for all activities with cost estimate above NOKkr 300 000
d) Set requirements of result for Studentsamfunnet’s other boards and bodies
e) Create and revise instructions for Studentsamfunnet’s other boards and bodies when needed
f) Enter contracts with a cost estimate over NOKkr 300 000 which are not already included in the budgets of the Bboard of Samfunnet, Bboard of UKA, Tuntreet and the Business Committee
g) Follow up Studentsamfunnet’s formal obligations
h) Work for Studentsamfunnet’s established strategy, follow up on this at a superior level and report achieved goals in the strategy at the GA
i) All decisions affecting Studentsamfunnet’s real estate
j) Other matters that are considered principally and strategically important for Studentsamfunnet.
§ 4.1.6 Economy
The Board of House and Finance allocates rental income and profits generated by the Bboard of UKA, the Board of Samfunnet, Tuntreet and the Business Committee.
§ 4.1.8 Authority
The Chair of House and Finance is authorized to receive and prosecute lawsuits on behalf of Studentsamfunnet. This is also includes police cases.
§ 4.1.9 Conflict resolution
The Board of House and Finance has the supreme responsibility for the settlement of conflict between boards, cf Chapter 6. Disputes between the Board of House and Finance and one or more of the Studentsamfunnet’s boards or bodies shall be settled at GA. If the dispute concerns Studentsamfunnet’s real estate, two-thirds of the majority at GA is required to oppose the Board of House and Finance’s decision.
§ 4.2.1 Purpose
The Board of Samfunnet manages Studentsamfunnet’s daily operations and represents Studentsamfunnet outwards. The boards shall help ensure that Studentsamfunnet’s established strategy is fulfilled, that Studentsamfunnet’s Articles of Associations are complied with and that decisions made by the GA and the Board of House and Finance are implemented.
§ 4.2.2 Board members
The Bboard of Samfunnet consists of six seven acting board members with speech-, proposition-, and voting rights:
a) Leader
b) Head of Administration
c) Head of Finance
d) Head of Bodega
e) Head of Event
f) Head of Marketing
g) Head of Concert
The following positions have speaking rights within the Bboard of Samfunnet:
a) Board-elects
§ 4.2.3 Quorum
The Bboard of Samfunnet hasve quorum when at least four of the board members with voting rights are present. Decisions are made when a proposal receives at least four of the votes. The Leader has a double vote in occurrences of tie.
§ 4.2.4 Economy
The Bboard shall ensure good financial management and, in addition, follow budgets set by the GA. The Bboard of Samfunnet shall follow the financial guidelines issued by the Board of House and Finance. The Bboard shall issue a budget proposal via the Board of House and Finance. The Head of Finance of Samfunnet is responsible for following up the economy of the Board of House and Finance, the Business Committee and Tuntreet.
§ 4.2.6 Delegated authority – hiring
The Bboard of Samfunnet has the authority to hire committee managers and employees in all committees and other employees they need.
§ 4.2.7 Instructions
The Bboard of Samfunnet must follow the task instructions given by the Board of House and Finance.
§ 4.2.8 Reports
Each member of the Bboard of Samfunnet isare obliged to prepare a transition document for their successor, as well as making them familiar with the duties and procedures of their position.
§ 4.3.1 Purpose
UKA i Ås aims to promote good companionship for the members of Studentsamfunnet i Ås. UKA will contribute to ensuring that Studentsamfunnet’s established strategy is fulfilled, and that Studentsamfunnet’s Articles of Association are complied with. UKA i Ås will contribute to information and positive awareness about the student life in Ås.
§ 4.3.2 Board members
The Bboard of UKA leads UKA i Ås. the UKAfestival.
The Bboard of UKA consists of eight members with speech-, proposition-, and voting rights:
a) Leader – Head of UKA i ÅsUKE boss
b) Head of Administration
c) Head of Event
d) Head of House and Logistics
e) Head of Marketing
f) Head of Revue
Head of House
g) Head of Party Management
h) Head of Finance
It is possible to change the composition of the Bboard of UKA if needed be. Within the end of January before the election of the new Bboard of UKA, the Board of House and Finance has the authority, after recommendation from a sitting Bboard of UKA, to change the composition of the Bboard of UKA. The requirements for the composition are that the Bboard of UKA must consist of 7-9 members, where the Head of UKA i Ås UKE boss, Head of Finance and Head of Revue shall be three of the board members. Any changes in composition shall be announced to the members and informed to the election committee in a reasonable time before the GA.
§ 4.3.3 Quorum
The Bboard of UKA hasve quorum when at least five of the board members are present. Decisions are made when a proposal receives at least five of the votes. Leader has a double vote in occurrences of tie.
§ 4.3.4 Economy
UKA i Ås make the budget based on the requirements of revenue set by the Board of House and Finance. UKA themselves presents the budgets and accounts at the GA, after these have been processed by the Board of House and Finance.
§ 4.3.6
Delegated authority – hiring
The Bboard of UKA has the authority to hire committee managers and employees in all committees and other employees they may need.
§ 4.3.7 Instructions
The Bboard of UKA must follow the task instructions given by the Board of House and Finance. The instructions are revised prior to the GA inat spring during odd-numbered years.
§ 4.3.8 Reports
Each member of the Bboard of UKA isare obliged to prepare a transition document for their successor, as well as making them familiar with the duties and procedures of their position.
The Bboard of UKA answers to Studentsamfunnet through the General Assembly for the decisions made and are required to inform about their work.
§ 4.3.9 Cooperative agreements
A cooperative agreement between UKA i Ås and the Bboard of Samfunnet shall be signed no later than six months after the Bboard of UKA has been elected. In cooperation with other bodies, a cooperative agreement must be signed with the respective body at Studentsamfunnet i Ås.
§ 4.5.1 Purpose
The Business Committee (NU) is to be the link between, the university students and the business world. NU shall help ensure that Studentsamfunnet’s established strategy is fulfilled, and that Studentsamfunnet’s Articles of Association are complied with. NU organizses Career Days and other career promoting events for the students at NMBU.
§ 4.5.2 Board members
The Bboard of the Business Committee consists of six members with speech, proposition, and voting rights:
a) Leader
b) Head of Administration
c) Head of Event
d) Head of Career day
e) Head of Marketing
f) Sponsorship coordinator
The following positions have speaking rights in the Business Committee:
a) Board-elects
§ 4.5.3 Quorum
The Bboard of the Business Committee hasve quorum when at least four of the board members are present. Decisions are made when a proposal receives at least four of the votes. Leader has a double vote in occurrences of tie.
§ 4.5.4 Economy
The Business Committee sets the budget based on the requirements of revenue set by the Board of House and Finance. The Business Committee must present budgets and accounts for the Business Committee at the General Assembly, after the Board of House and Finance has processed these.
§ 4.5.6 Delegated authority – hiring
The Bboard of the Business Committee has the authority to hire committee managers and employees in all committees and other employees they may need.
§ 4.5.7 Instructions
The Bboard of the Business Committee must follow the instructions given by the Board of House and Finance.
§ 4.5.8 Reports
Each member of the Bboard of the Business Committee isare obliged to prepare a transition document for their successor, as well as making them familiar with the duties and procedures of their position.
§ 4.5.9 The Sponsor Team
The sponsorship team is led by the sponsor coordinator in the Buisiness Committee, and consists of the Hhead of Ffinance in the Board of Samfunnetsstyret, the Hhead of Ffinance in the Bboard of UKA, the editor of Tuntreet and sponsorship assistants. The sponsorship team determines the number of sponsoring assistants themselves. The sponsorship team is responsible for recruiting new partners to all organs of Studentsamfunnet i Ås, as well as following up existing collaboration agreements. The sSponsorship team reports to the Board of House and Finance through the Leader of the Business Committee.
§ 6.2
ESTABLISHMENT OF CASES OF CONFLICT/DISTRUST
All members and guests of Studentsamfunnet i Ås are required to comply with the rules of procedures at Studentsamfunnet. The Board of House and Finance establish a case of distrust when a party discloses distrust against another party in connection with activities conducted by Studentsamfunnet or on Studentsamfunnet’s property. Distrust can be disclosed directly by or to the Board of House and Finance, or through other boards/bodies of the organization. The case is processed in accordance withto guidelines for dealing with conflict/distrust cases.
§ 6.3 SUMMONING
FOR MEDIATION
A conflict/distrust case is first sought to be resolved by mediation. The Chair of House and Finance and a member of the Bboard of House and Finance summon the parties for information gathering and mediation as soon as a case of distrust has been established.
Proposed resolution
The General Assembly takes note of the matter.
Case 10 Elections in accordance with Studentsamfunnet i
Articles of Association
Leader:
Sponsorship Coordinator:
Head of Marketing:
The Board of House and Finance
External representative:
External representative:
The Election Committee
Member:
Member:
Case 11 Additional Cases
Cases that are wished to be addressed during case 11 can be delivered to the meeting management by the time the General Assembly begins.
Appendix 1 - New work program for Studentsamfunnet i Ås (2025)
4. Work program for 2025
The work program for next year will be adopted at the autumn General Assembly and is linked to the long-term goals.
4.1 ACTIVITY AND OFFERS
REVISED AND CONTINUED GOALS:
4.1.1 During 2025, Samfunnet must organize at least 6 attractive events in collaboration with co-organizers per semester, where at least 1 is a new co-organizer. The event will be beneficial to members. Examples of such co-organizers are student associations, line associations, the Student Democracy, sports teams, and interest organizations.
4.1.2 At least 6 different events must be organized in the semester that are actively arranged for international students, to contribute to the inclusion of international students, preferably with organizations such as ISU and ESN.
4.1.3 At the end of both the spring and autumn semesters, a survey should be sent out to members regarding points for further development of the offerings at Samfunnet in Ås. The goal is to have at least 50% of the members respond to the survey
4.1.4 By 2025, the aim is for 50% of guests to be inside the building within one hour of opening on party nights.
4.1.5 Klubben should offer a varied and affordable food and drink menu throughout 2025.
4.1.6 At least 2 larger events should be organized during 2025 outside of regular occasions.
4.1.7 Each semester, a theme week should be organized focusing on at least one of the UN’s Sustainable Development Goals, preferably in collaboration with partners.
4.1.8 The Business Committee at NMBU should work to offer 5 events per semester in addition to Career Day CV photography does not count as one of the events.
4.1.9 The Business Committee at NMBU should pilot a new low-threshold event in 2025.
4.1.10 In 2025, the Business Committee at NMBU should explore alternative venues and solutions for future career fairs, considering the renovation of Aud.Max.
4.1.11 Samfunnet i Ås should maintain passive offerings in the building in 2025.
4.1.12 Two major alcohol-free events should be held in 2025 outside of regular events.
4.1.13 Several rooms, such as Klubben or the Pergola, should be used on party nights for both passive and/or active offerings.
4.1.14 Efforts should be made to hold events in the Pergola outside of party nights during 2025.
4.1.15 Annual analyses of events and the utilization of offerings at Samfunnet i Ås should be conducted. These data will be used as a basis for budgeting, planning, and executing events.
NEW GOALS:
4.1.16 Improve the use of space in the building based on the survey conducted in 2023.
4.1.17 Klubben should offer an attractive and culturally varied program throughout 2025.
4.1.18 Samfunnet should aim for 80% of tickets sold to be scanned during a party night.
4.1.19 Studentsamfunnet i Ås should analyze and map the number of scanned tickets over a two-year period.
4.1.20 To include international students, Studentsamfunnet i Ås will contribute to the international buddy week.
4.1.21 Samfunnet should maintain offerings for guests under 20 years of age on party nights.
4.1.22 In 2025, the graduation celebration committee shall organize the graduation celebration (Ringfest) with Studentsamfunnet i Ås as co-organizer.
4.2 MEMBERS
REVISED AND CONTINUED GOALS:
4.2.1 By 2025, 40% of campus-based students should be members of Studentsamfunnet i Ås, with 80% of international students being members. Of the first-year students starting in 2025, 60% should become members during their first semester.
4.2.2 An annual review and assessment of membership benefits at the Student Society in Ås should be conducted.
4.2.3 At least 25% of completed community services should be self-registered.
4.2.4 At least 70% of those called for community service should show up for work.
NEW GOALS:
4.2.5 The recruitment strategy for Studentsamfunnet i Ås should be revised annually, particularly to attract members from the new student body at NMBU
4.2.6 Samfunnet should strive to develop a fairer system for calling and completing community service.
4.2.7 Samfunnet seeks to increase the number of non-student members.
4.3 VOLUNTEERS
REVISED AND CONTINUED GOALS:
4.3.1 All volunteers should receive necessary training in 2025, utilizing internal resources and expertise where possible.
4.3.2 All volunteers should be invited and strongly encouraged to attend an introduction to Studentsamfunnet i Ås' history, organization, and finances.
4.3.3 In 2025, the work of managing committees across Studentsamfunnet i Ås' bodies should be evaluated and further developed.
4.3.4 Necessary volunteer hours per semester should be mapped to optimize the operation of events and offerings.
4.3.5 Annual reviews of benefits for volunteers should be conducted.
4.3.6 Samfunnet should work to increase satisfaction and a sense of belonging among volunteers.
NEW GOALS:
4.3.7 After UKA years, efforts should be made to recruit new volunteers from UKA i Ås to Samfunnet i Ås.
4.3.8 In 2025, Samfunnet i Ås will work to ensure that more members volunteer.
4.3.9 Efforts should be made to ensure that volunteers wish to remain in committees for at least one year
4.3.10 By 2025, 25% of Samfunnet i Ås' members should have a position beyond regular membership.
4.3.11 UKA i Ås should ensure that the strong spirit of volunteerism continues during UKA i Ås, even without Aud.Max, and that knowledge is passed on to UKA i Ås 2028.
4.4 FINANCE
REVISED AND CONTINUED GOALS:
4.4.1 Tuntreet will investigate the possibility of reducing costs, for example by reducing printing costs and licensing costs.
4.4.2 Tuntreet will strive to increase the amount of external financial support.
4.4.3 In order for committee heads to gain a greater ownership of their work, they must revise their committee budget at the start of each semester, and during September they must submit proposals for their committee budget for 2026.
4.4.4 A climate report for the previous year should be presented at the spring General Assembly
4.4.5 The Board of House and Finance will enter long-term investment plans with committees at Samfunnet, to ensure that long-term thinking is reflected in the committee budgets.
NEW GOALS:
4.4.7 In 2025, Samfunnet i Ås should improve the distribution and utilization of social support, with the goal that at least 70% of social support for volunteers is used.
4.4.8 Samfunnet i Ås should comply with the requirements set by the Environmental Lighthouse certification.
4.4.9 Financial provisions should be made in 2025 to ensure the UKA i Ås 2026 can be held, including maintaining good dialogue with NMBU and SiÅs.
4.5 THE PHYSICAL BUILDING
REVISED AND CONTINUED GOALS:
4.5.1 A shared consumption and recycling storage facility should be created for the board and committee leaders at Samfunnet i Ås.
4.5.2 A priority list for room renovations should be created in collaboration with the Operations and Maintenance Committee (DVU).
NEW GOALS:
4.5.3 A committee should be established in 2025 to optimize and digitize Samfunnet's archive.
4.5.4 In 2025, Samfunnet i Ås should continue and, if possible, upgrade the museum in Uggenspranget.
4.5.5 Work on organizing new zones and card access should be ongoing to improve the security of the building and Studentsamfunnet i Ås' assets.
4.5.6 UKA i Ås should explore alternative room usage to ensure the best possible implementation of UKA i Ås 2026.
4.6 COLLABORATORS
REVISED AND CONTINUED GOALS:
4.6.1 During 2025, at least 1 cooperation agreement must be signed with a major sponsor for Studentsamfunnet in Ås.
4.6.2 Tuntreet will, in collaboration with the sponsor team, work to obtain more advertisers for Tuntreet.
4.6.3 In 2025, the sponsor team will further develop guidelines and agreements with partners.
4.6.4 The Sprellfestival in 2025 should have at least one major sponsor.
4.6.5 Samfunnet i Ås should maintain good cooperation with SiÅs, including for external events.
4.6.6 Samfunnet i Ås should be a central part of the buddy week at NMBU.
4.6.7 Samfunnet i Ås should explore opportunities for sponsorship and/or support for individual events.
NEW GOALS:
4.6.8 Collaboration partners for Samfunnet i Ås shall be carefully considered and reflect the principles of the student body
4.6.9 Studentsamfunnet i Ås shall maintain a good relationship with Ås Municipality
4.6.10 Studentsamfunnet i Ås shall maintain a good relationship with NMBU
4.6.11 Studentsamfunnet is Ås shall maintain a good relationship with the executive board of the Student Parliament.
4.6.12 In 2025, a collaboration agreement shall be developed between the Business Committee at NMBU and UKA i Ås 2026.
4.7 ORGANIZATIONAL DEVELOPMENT
REVISED AND CONTINUED GOALS:
4.7.1 In 2025, all bodies at Studentsamfunnet in Ås must work to ensure that at least 20% of members attend the General Assemblies held in 2025.
4.7.2 In 2025, 90% of the participants at the General Assembly must show up within the first hour.
4.7.3 During 2025, a template for knowledge and competency transfer for Studentsamfunnet in Ås shall be utilized to ensure effective handovers.
4.7.4 The Business Committee at NMBU shall work to increase its visibility to students and businesses.
NEW GOALS:
4.7.5 During 2025, an evaluation of the restructuring of Studentsamfunnet i Ås' boards shall be conducted.
4.7.6 During 2025, an evaluation of the restructuring of Studentsamfunnet i Ås' units shall be conducted.
4.7.7 The Election Committee, in collaboration with volunteers from Studentsamfunnet i Ås, will work actively on recruitment for the General Assembly.
Appendix 2 - Current work program for Studentsamfunnet i Ås (2024)
4. Work program for 2024
4.1 ACTIVITY AND OFFERS
REVISED AND CONTINUED GOALS:
4.1.1 During 2024, Samfunnet must organize at least 5 attractive events in collaboration with co-organizers per semester, where at least 1 is a new co-organizer. The event will be beneficial to members. Examples of such co-organizers are student associations, line associations, sports teams, interest organizations or the like.
4.1.2 At least five different events must be organized in the semester that are actively arranged for international students, to contribute to the inclusion of international students, preferably with organizations such as ISU and ESN.
4.1.3 At the end of the penultimate month of the spring semester and at the end of the penultimate month of the autumn semester, a survey will be sent out to members regarding the offer at Samfunnet for the current semester. It must be striven for that at least 50% of the members partake in the survey.
4.1.4 In 2024, active efforts will be made to ensure that 50% of the guests are inside the venue within 1 hour of opening on evening events.
4.1.5 During 2024, Samfunnet will have 4 major events which focus on the environment and sustainability for its participants.
4.1.6 Through 2024, Klubben wil have a daily, varied dinner offer
4.1.7 At least 2 major events must be organized during 2024, excluding regular events.
4.1.8 A committee for UKA in Ås’ 100-year anniversary will carry out work with, among others, Stentor, revue medley , Anniversary UKERevue etc. for UKA in Ås 100 years, and will be followed up through 2024.
4.1.9 Each semester, a theme week will be organized that focuses on at least 1 of the UN’s Sustainable Development Goals.
4.1.10 The Business Committee (Næringslivsutvalget) at NMBU will work towards offering 5 events per semester in addition to Career Day (Karrieredagen). CV-photography does not count as one of these events.
4.1.11 During 2024, The Business Committee (Næringslivsutvalget) at NMBU will test a new event.
4.1.12 In 2024, The Business Committee (Næringslivsutvalget) at NMBU will find alternative areas and solutions for future career fairs in connection to the renovation of Aud.Max.
4.1.13 In 2024, work will be done for more passive offers at Samfunnet in Ås.
4.1.14 During 2024, 2 major sober events will be held.
4.1.15 More rooms must be used during evening events, where it must be striven for that all rooms have a passive and/or active offer.
4.1.16 During 2024, at least 6 events will be held at the Pergola.
NEW GOALS:
4.1.17 During 2024, the possibility of expanding the offer for guests under 20 will be looked at.
4.2 MEMBERS
REVISED AND CONTINUED GOALS:
4.2.1 During 2024, 40% of the student population must be members of Studentsamfunnet in Ås, and 80% of the international students must be members. Of the first-year students starting in 2024, 60% must become members within their first semester.
4.2.2 In 2024, analyses of events and the use of the offer at Studentsamfunnet in Ås will be carried out. This data shall be used as a basis for the decision-making in budgeting, planning and execution of events.
4.2.3 During 2024, a revision of the membership benefits at Studentsamfunnet in Ås will be carried out.
4.2.4 At least 25% of completed community services (samfunnstjenester) must be self-registered.
4.2.5 There must be at least 90% of registered community services (samfunnstjenester) who attend work.
NEW GOALS:
4.2.6 In 2024, work will be done to increase recruitment for Studentsamfunnet in Ås. Especially to attract new students at NMBU
4.3 VOLUNTEERS
REVISED AND CONTINUED GOALS:
4.3.1 All volunteers must receive the necessary training and courses during 2024. Internal resources and expertise at Studentsamfunnet in Ås must be used where possible.
4.3.2 All volunteers must be invited, with a strong request to attend to an introduction to Studentsamfunnet in Ås’ history, organization, finances and explained division of labor.
4.3.3 Through 2024, the work with operating committees across the bodies at Studentsamfunnet in Ås will be evaluated and further developed.
4.3.4 In order to facilitate an optimized operation of events and offers at Samfunnet, through 2024 the necessary hours performed by volunteers must be mapped.
4.3.5 During 2024, a revision of the benefits for volunteers at Studentsamfunnet in Ås will be carried out.
4.3.6 During 2024, Samfunnet will look at the possibility of a room reserved for volunteers as guests during party nights.
NEW GOALS:
4.3.7 Samfunnet must work for increased well-being and sense of belonging among the volunteers.
4.3.8 During 2024, ethical guidelines for the Student Association in Ås will be drawn up and implemented.
4.4 FINANCE
REVISED AND CONTINUED GOALS:
4.4.1 The board of House and Finance will implement measures to increase the yield of Studentsamfunnet’s equity.
4.4.2 Tuntreet will investigate the possibility of reducing costs, for example by reducing printing costs and licensing costs.
4.4.3 Tuntreet will strive to increase the amount of external financial support.
4.4.4 In order for committee heads to gain a greater ownership of their work, they must revise their committee budget at the start of each semester, and during September they must submit proposals for their committee budget for 2025.
4.4.5 Climate accounts for 2023 will be presented at the spring general assembly
4.4.6 The climate account must be used as a basis for decisions regarding planning and purchasing for Studentsamfunnet in Ås. Purchasing routines must be followed to ensure more climate-friendly operations.
4.4.7 The board of House and Finance will look at entering long-term investment plans with several of the committees at Samfunnet, to ensure that long-term thinking is reflected in the committee budgets.
4.5 THE PHYSICAL BUILDING
REVISED AND CONTINUED GOALS:
4.5.1 The archive in Kajaveien is to be emptied, and the archive at Samfunnet is to be optimized and digitalized.
4.5.2 In 2024, the Housing and Finance Board will follow up the project regarding the expansion of capacity at the Society, and present findings at the spring's General Assembly.
4.5.3 A joint consumables storage will be established for the boards and committee heads at Samfunnet.
4.5.4 A plan must be drawn up for the use of space at Samfunnet, and rooms will be allocated to the various committees that may need them.
4.5.5 Halvors Hybel will become a multi-purpose room, which will be used for various events.
4.5.6 More rooms will be used during events to increase capacity and offer
NEW GOALS:
4.5.7 The student community will refurbish Rosehagen during 2024.
4.5.8 The Student Association will refurbish Festsalen during 2024.
4.5.9 A prioritized maintenance and development plan must be created to be presented at the General Assembly in spring 2024.
4.6 COLLABORATORS
REVISED AND CONTINUED GOALS:
4.6.1 During 2024, at least 1 cooperation agreement must be signed with a major sponsor for Studentsamfunnet in Ås.
4.6.2 Tuntreet will, in collaboration with the sponsor team, work to obtain more advertisers for Tuntreet.
4.6.3 In 2024, the sponsor team will further develop guidelines and agreements with partners.
4.6.4 Samfunnet will look at the possibility of increased cooperation with SiÅs when it comes to external events.
4.6.5 In 2024, there will be a collaboration with the Buddy Week Board at NMBU, where they will work to ensure that Samfunnet becomes a more central part of Buddy Week. The board at Samfunnet must work to have at least one representative in the Buddy Week Board.
4.6.6 Samfunnet will investigate the possibilities of having a sponsor and/or support linked to individual events.
NEW GOALS:
4.6.7 Studentsamfunnet in Ås will have an annual meeting with the municipality about their thoughts on the future operation of the building. The student community must have an annual meeting with the Studenttingets Arbeidsutvalg.
4.7 ORGANIZATIONAL DEVELOPMENT
REVISED AND CONTINUED GOALS:
4.7.1 In 2024, all bodies at Studentsamfunnet in Ås must work to ensure that at least 20% of members attend the General Assemblies held in 2024.
4.7.2 In 2024, 85% of the participants at the General Assembly must show up within the first hour
4.7.3 During 2023, Studentsamfunnet will map out what needs to change in Samfunnet’s operations to have a need for a CEO.
4.7.4 Studentsamfunnet in Ås must implement sustainable practices in all aspects of the Society's activities. Sustainable alternatives must be identified and introduced with a view to reducing waste, reuse and recycling of materials, as well as
encouraging awareness of environmentally friendly choices among both volunteers and participants.
4.7.5 During 2024, a template will be established for the overlap and transfer of competence and knowledge for Studentsamfunnet in Ås.
NEW GOALS:
4.7.6 The Business Committee at NMBU must work to increase visibility towards students and companies.
4.7.7 The reorganization in 2023 of the Student Association's boards must be implemented and evaluated.
Appendix 3 - Long-term strategy 2035 and overall objectives
OVERALL OBJECTIVES
Studentsamfunnet i Ås shall be by, with and for the students, with development of the activities for the current and future students as the primary goal. Furthermore, Studentsamfunnet i Ås is to be a safe, attractive and natural gathering place for all NMBU students, where one feels included and where everyone has the opportunity to get involved.
The Samfunnet building shall be a place where the organization and its members can express their creativity as well as being a meeting place for good experiences and good conversations.
Studentsamfunnet i Ås is to make a positive contribution to the local community in Ås and the university, as well as being known nationally
Studentsamfunnet i Ås is to have a healthy and sustainable economy with a long-term perspective. In addition, Studentsamfunnet i Ås must take into account its climate footprint and emphasize sustainable solutions in its assessments and decisions.
Studentsamfunnet i Ås is to act neutrally from party politics, and supplement the students' education by offering courses, lectures, debates and opportunities for personal development through various events and voluntary work.
Studentsamfunnet i Ås will organize the cultural festival UKA i Ås, and enrich the students' everyday life through local media and daily activities. In addition, Studentsamfunnet i Ås will work to make itself attractive to sponsors, and be a link between NMBU students and employers.
Long-term strategy 2035
3.1 Volunteering and engagement
3.1.1 Inclusion
3.1.2 Recruitment
3.2 Economy
3.2.1 Economy
3.2.2 Sponsorship
3 3 Development
3.3.1 Development of the building
3.3.2 Organizational structure
3.3.3 Sustainability
3.4 Activity
3.4.1 Studentsamfunnet as meeting place
3.4.2 Events
3.5 Positioning and cooperation
3.5.1 Positioning
3.5.2 Cooperation
3.1 Volunteering and engagement
3.1.1
Inclusion
● Studentsamfunnet i Ås shall mainly be for students at NMBU, but also for non-studying members who have a connection to Ås or NMBU
● Studentsamfunnet i Ås shall offer some free events for its members each semester.
● Studentsamfunnet i Ås shall offer different degrees of commitment that can be adapted to all NMBU students, regardless of prerequisites
● Studentsamfunnet i Ås shall be a place where new ideas and concepts can be tried out
● Studentsamfunnet i Ås shall have a system that takes care of old knowledge and former volunteers.
● Studentsamfunnet i Ås shall feel like a safe and inclusive place to get involved
3.1.2 Recruitment
● By 2035, the members shall be at least 80% students permanently residing at NMBU.
● Of the number of members, 30% shall hold a volunteering position beyond normal membership.
● Of first-year students permanently residing at NMBU, a minimum of 80% shall be members
● The benefits for members and volunteers shall be reviewed regularly. The total value of benefits must correspond to the value added by the volunteering work.
● Studentsamfunnet i Ås shall have a system that ensures the fair accomplishment of community services, and that 90% show up for registered duty.
● All volunteers shall be able to gain ownership of their position, including through courses and introductions to the Studentsamfunnet i Ås’ history, organisation, finances and distribution of work.
3.2 Economy
3.2.1 Economy
● Studentsamfunnet i Ås shall have a healthy and sustainable economy that ensures room for action for necessary and desired investments, simultaneously as the organization has funds for day-to-day operations at all times.
● Hus- og Finansstyret shall set an appropriate target for the overall finances of Studentsamfunnet i Ås measured over a period of two years.
● In the case of financial leeway, Hus- og Finansstyret shall allocate extra funds for investments in the Samfunnet building so that the money goes back to the students
3.2.2
Sponsorship
● Studentsamfunnet i Ås shall at all times have at least two major sponsors
● Studentsamfunnet i Ås shall have a varied sponsorship collaboration that either secures external funds, or offers members benefits outside the Samfunnet Building
● The sponsorship work shall be further developed to ensure a professional presentation of Studentsamfunnet i Ås
3.3 Development
3.3.1 Development of the building
● Studentsamfunnet i Ås shall follow a prioritized and long-term maintenance and development plan for the building stock Hus- og Finansstyret shall annually submit measures to Drifts- og vedlikeholdsutvalget (DVU) based on Studentsamfunnet i Ås’ building needs.
● Hus- og Finansstyret shall encourage DVU to carry out a major project every two years, which shall be a visible proof that investments are being made in the building
● The area in the Samfunnet building shall be used efficiently, and the capacity of the rooms shall be utilized optimally
● The Samfunnet building is to be a modernized building with energy-efficient and technological solutions, while preserving history and tradition.
● The Samfunnet building shall be a natural social gathering place for members both during the day and in the evening.
3.3.2 Organizational structure
● Studentsamfunnet i Ås shall ensure a good system for overlap and for the transfer of competence and knowledge from one holder of a position to the next.
● Studentsamfunnet i Ås shall at least once every 5 years look at the entire organizational structure to ensure that it is adapted to today's needs
● Studentsamfunnet i Ås’ various organs shall at all times have an overview of the need for volunteers This will form the basis for the recruitment strategy and the distribution of benefits
● Studentsamfunnet i Ås’ board structure must reflect the activities that take place at the house, and it shall be possible for all members to get involved in one of the Studentsamfunnet i Ås’ boards
● Studentsamfunnet i Ås shall regularly survey the average length of service for committee members and committee heads, as well as prepare a procedure to get this to the desired level
3.3.3
Sustainability
● Studentsamfunnet i Ås shall have a conscious relationship with its environmental impact and work to keep its climate footprint low compared to industry standards.
● Studentsamfunnet i Ås shall have routines for purchasing goods and services with a focus on sustainable solutions
● Studentsamfunnet i Ås shall prepare sustainability goals. These shall be revised regularly, and must be visible to members
● Studentsamfunnet i Ås shall keep good climate budgets and climate accounts as tools for planning and reporting on the Studentsamfunnet i Ås’ sustainability goals These must be presented annually at the Studentsamfunnet i Ås’ general assembly
● Studentsamfunnet i Ås shall have a circular mindset, and plan for the reuse, repair and restoration of equipment
3.4 Activity
3.4.1 Studentsamfunnet i Ås as a meeting place
● Studentsamfunnet i Ås shall be a meeting place for social activity and a haven for members and other students
● All members shall have equal opportunities to use the Samfunnet building.
● Samfunnet shall be a safe and attractive place, also for earlier students and volunteers who want to come back for different occasions
3.4.2 Events
● As a general rule, Studentsamfunnet i Ås and/or its members shall be responsible for the organization of all student-oriented events in the Samfunnet building.
● Studentsamfunnet i Ås will offer a varied range of activities and cultural diversity to its visitors, including through events during the day and evening.
● During a period of two years, a total of at least 100,000 scanned tickets must be registered at the Studentsamfunnet i Ås’ events Each event shall reach at least 80% of the visitor capacity.
3.5 Positioning and cooperation
3.5.1 Positioning
● Studentsamfunnet i Ås will profile itself and be known to all students at NMBU, as well as most students in Norway
● Studentsamfunnet i Ås shall be a valuable hub for students and businesses.
● Student organisations, teams and associations at NMBU should have a strong affinity with Studentsamfunnet i Ås, where the Samfunnet building will be a natural place to hold events.
● The Samfunnet building will be NMBU students' first choice for holding events.
● Studentsamfunnet i Ås should be known for its rich tradition and history
● Studentsamfunnet i Ås should be known for its strong environmental profile and its inclusive environment.
● Studentsamfunnet i Ås will be a natural extension of Campus Ås
3.5.2 Cooperation
● Studentsamfunnet i Ås shall be a pioneering company within new climate-smart solutions, and actively test new solutions in collaboration with external actors.
● Studentsamfunnet i Ås shall be an attractive partner for companies, speakers and artists
● Studentsamfunnet i Ås must have a good dialogue and good cooperation with relevant actors in the local environment, including the administration at NMBU, SiÅs, the Student Parliament and Ås municipality
● Studentsamfunnet i Ås must have a good dialogue with other organizations in order to be able to exchange experiences and collaborate on courses, for example the Studentersamfundet i Trondheim and the Red Cross
● Studentsamfunnet i Ås will take a proactive role in relevant development projects both internally and externally, including through its representation in DVU.
