The Konnection February 2023 (rev1)

OFFICERS OFFICERS

Basileus Tamika Slack

Anti Basileus

Grammateus

Anti Grammateus

Epistoleus

Tamiouchos

Anti Tamiouchos

Pecunious Grammateus

Anti Pecunious Grammateus

Ivy Leaf Reporter

Parliamentarian

Historian

Hodegos

Philacter

Chaplain

Member At Large

Chiquita Cooper

Charlene Edwards

Devora Parke

Yatcha Barnes

Turquoise Jolly

Raelyn Holmes

Chattoria Glymph

Jasmine Crews

Latricia James

Penny Birch

Carol Gipson

Rona LeBlanc-Rivera

Connie Gore

Andrea Robinson

Arnater Dowers

AGENDA AGENDA

Z O O M M E E T I N G | F E B R U A R Y 1 | 8 : 0 0 P M | M E E T I N G I D : 8 8 1 8 6 7 5 7 1 3 7

C a l l t o O r d e r

M e d i t a t i o n

Q u o r u m V a l i d a t i o n

A d o p t i o n o f A g e n d a

A p p r o v a l o f M i n u t e s

C o r r e s p o n d e n c e

O F F I C E R R E P O R T S

B a s i l e u s

A n t i B a s i l e u s

P e c u n i o u s G r a m m a t e u s

T a m i o u c h o s

H o d e g o s

S T A N D I N G C O M M I T T E E R E P O R T S

N o m i n a t i n g

S t a n d a r d s

M e m b e r s h i p

C o n n e c t i o n

T e c h n o l o g y

S i s t e r l y R e l a t i o n s

S P E C I A L / A D H O C R E P O R T S

A u d i t

F u n d r a i s i n g

S t r a t e g i c P l a n

T a m i k a S l a c k , B a s i l e u s

A n d r e a R o b i n s o n , C h a p l a i n

C o n n i e G o r e , P h i l a c t e r

T a m i k a S l a c k , B a s i l e u s

D e v o r a P a r k e , A n t i - G r a m m a t e u s

Y a t c h a B a r n e s , E p i s t o l e u s

T a m i k a S l a c k

C h i q u i t a C o o p e r

C h a t t o r i a G l y m p h

T u r q u o i s e J o l l y - B r o w n

R o n a L e B l a n c - R i v e r a

R o n a L e B l a n c - R i v e r a

M i c h e l l e R o s s

Y a t c h a B a r n e s

L a t r i c i a J a m e s

A l l i s o n J o n e s

Y a t c h a B a r n e s

M a h o g a n y C a m p b e l l

C h i q u i t a C o o p e r

L a u r e n L e a n d r e

Standing/Ad Hoc Committee Monthly Report

Committee: Hospitality Committee

Date: Jan 25, 2023

Members Present: Tia Anderson-Brown, Ruth Hightower, Keianna Simon, Pamela Joseph, Dashan Person, Tamika Slack, Rona LeBlanc-Rivera

GOAL/OBJECTIVE OF COMMITTEE (Statement of Task): To support the office of Hodegos.

UPDATES:

• February chapter meeting location: Hilton Garden Inn 8540 Commerce Centre Drive Port Saint Lucie, FL 34986

Lunch will be provided

Theme: Red business attire in honor of Pink Goes Red

A hostess will be stationed by the door to greet Sorors

• The chapter roster will be circulated again after Jan 31 for Sorors to verify their information.

• February Birthdays

2/2 – Soror Allison 2/24 – Soror Jasmine

2/21 – Soror Christie 2/26 – Soror Devora

• The committee voted to purchase sashes that birthday celebrants can wear during chapter meeting (to be returned to the Hospitality committee after the meeting).

Song:

Happy Happy Birthday on your special day

Happy Happy Birthday we are here to say

Happy Happy Birthday may all your dreams come true

Happy Happy Birthday from PPO to you

Woo!!!

• AKAversaries

• Congratulations!

Soror Charlene – earned her Ph.D.

Soror Teria – expectant a baby

• Prayer requests

Sorors Carol W and Janieta – loss of a family member

Soror Andrea – loss of two aunts

OUTCOMES AND CONCLUSIONS:

RECOMMENDATIONS FOR ACTION OR CHAPTER CONSIDERATION:

Chairman Signature: Rona LeBlanc-Rivera

Com

Standing/Ad Hoc Committee Monthly Report

mittee: Nominating Committee Date: Jan. 26, 2023

Members Present: Yatcha Barnes, Mahogany Campbell, Rona LeBlanc-Rivera

GOAL/OBJECTIVE OF COMMITTEE (Statement of Task):

The committee evaluates the qualifications of candidates and oversees the elected slate.

MEETING RECAP:

• The committee discussed the upcoming SARC in April. Our chapter is allowed 5 delegates (Basileus, plus 4 Sorors).

• The committee will send out a call for delegate nominations along with qualifications and responsibilities.

• Voting for SARC delegates will occur during the March chapter meeting (subject to change based on deadline set by the Region).

• Only financially active Sorors who are present during the meeting may vote.

• The committee will coordinate with Technology to set up electronic voting.

OUTCOMES AND CONCLUSIONS:.

RECOMMENDATIONS FOR ACTION OR CHAPTER CONSIDERATION: Action Required Motion(s):

Chairman Signature: Rona LeBlanc-Rivera

Standing/Ad Hoc Committee Monthly Report

Committee: Standards Committee

Members Present:

Committee Role:

- to ensure adherence to established guidelines for chapter operations

Committee Goal:

- to conduct chapter operations with CARE

Date: Jan 30 2023

Compliance to sorority policies and procedures with excellence.

Assessment – Continue to examine the effectiveness of chapter operations for excellence on an ongoing basis.

Responsibility - Empowering chapters to perform with operational excellence.

Evaluate – Review chapter performance on an ongoing basis for operational excellence.

Officer and Committee Chairman Transition Meeting held Jan 30, 2023

Agenda

Welcome & Overview

Officer Roles & Responsibilities

Parliamentary Procedures

Standing/Ad Hoc Committee Chairmen Roles & Responsibilities

Program Committee Chairmen

Roles & Responsibilities

Officers and Chairmen Transition

Fiscal Fitness

Soror Code of Ethics and Transition Documents

Closing

Attendees: T.Slack; C.Cooper; M.Ross; R.Rivera; R.Holmes; C.Edwards; M.Campbell; K.Arthur; C.Nesbeth; D.Parke; R.Hightower; A.Jones; L.Leandre

Standing/Ad Hoc Committee Monthly Report

Role Outgoing Officer

Anti-Grammateus Janieta McCarthy jcarthywash@gmail.com

Incoming Officer

Devora Parke d.wills18@yahoo.com

Anti-Pecunious

Grammateus Arnater Dowers amdowers@yahoo.com

Protocol Penny Augustin-Birch panayottabirch@yahoo.com

Risk Management Penny Augustin-Birch panayottabirch@yahoo.com

Technology Crystal Nesbeth CNesbeth14@gmail.com

Strategic Plan Mahogany Newell mahoganyb.newell@gmail.com

Member at Large Gwendolyn Thompson (IBTW)

Jasmine Crews jiocrews@hotmail.com

Ruth Hightower Momo3nva@aol.com

Kortney Arthur emeraldice@hotmail.com

Allison Jones allison.t.jones226@gmail.com

Lauren Leandre laurenleandre@yahoo.com

Arnater Dowers amdowers@yahoo.com

Collection of Soror Code of Ethics and Transition Documents continue

1. Action Required

Chairman Signature: Michelle Jasey Ross

Standing/Ad Hoc Co mmittee Report

Committee: Advocate For Social Justice

Members Present: N/A

GOAL/OBJECTIVE OF COMMITTEE (Statement of Task):

Date: 1/13/2023

To stand in the gap to empower our community and act in the best interest of all people through social advocacy and justice. To equip communities with the tools, knowledge and support to activate their voices and mobilize self -help to empower communities to help themselves.

MEETING RECAP:

Committee chair met with madam Basileus and Soror Ruth to discuss a letter writing campaign. Soror Ruth attended the Social Justice program while at Founders’ Day and provided the committee chair with the information and letter template. Committee chair will meet with the committee to discuss this recommendation in detail and to determine how to ensure this initiative is carried out to the fullest extent.

OUTCOMES AND CONCLUSIONS:

The committee will assist the chapter members in writing and submitting a letter to identified government officials. The letters will be written during chapter meeting.

RECOMMENDATIONS FOR ACTION OR CHAPTER CONSIDERATION: N/A Action

OBJECTIVE

Technology Committee

PSI PI OMEGA STANDING COMMITTEE REPORT - FEBRUARY 2023

Meeting Attendance : 1/30/23

Didi Abbate, Yatcha Barnes, Teria Hines, Raelyn Holmes, Allison Jones, Tesa Languedoc, Crystal Nesbeth, Mahogany Newell and Tamika Slack

To plan out committee tasks, discuss the upcoming “Tech Café” and website updates.

MEETING RECAP

• Discussed who will run techno logy during c hapter meetings .

• Planned out the Tech TEdTalks "Tech Cafe"

• Website updates

OUTCOMES AND CONCLUSION

Tech Te chnician running Chapter Me eting:

-February: Didi

-March: Crystal

“Tech Café” will occur before the February chapter meeting at 10am.

The website has been up to dat e to reflec t the current year documents.

ACTION REQUIRED BUDGET/BALANCE $

MOTION(S)

Allison Jones

Standing/Ad Hoc Committee

Committee: Audit Committee

Members Present: Sorors – Mahogany, Carol, Liz, Adia, Devora

GOAL/OBJECTIVE OF COMMITTEE (Statement of Task):

Monthly Report

Date: 1/26/2023

To provide the chapter with an assessment of financial statements and documents as outlined by financial and operational procedures.

MEETING RECAP:

Meeting took place on 1/26 at 8:00 PM:

Committee completed the following:

 Audit notice for audit of the 2022 audit will be sent to financial officers via email on 1/29 with a request for submission of the financial books and documents by 2/28.

 Plan for completing the 2022 Audit:

o Committee will create a new audit checklist (Random 6 months selected)

o Audit assignments will be provided to committee members

o Quality audit will be conducted by audit chairman

o Audit findings will be provided to financial officers for respo nse in 7 days

o Final findings will be provided to executive board 3/29, followed by the chapter 4/8

o Plan for external audit of 2022 books by 6/10 meeting

OUTCOMES AND CONCLUSIONS:

RECOMMENDATIONS FOR ACTION OR CHAPTER CONSIDERATION:

Chairman Signature:

Psi Pi Omega Alpha Kappa Alpha Sorority, Incorporated

Re: Notice of Internal Audit – Year 2022

As the internal audit committee for the Psi Pi Omega Chapter of Alpha Kappa Alpha Sorority, Incorporated, we are informing you of our intent to performed a chapter internal financial audit in accordance with the “Fiscal Fitness: Guide to Chapter Financial Procedures” revised 2020 issued by the Sorority.

The examination will include such tests of the accounting records and other procedures. The procedures for the audit was designed to determine with reasonable, but not absolute, assurance:

-Whether the Chapter has received and used funds in accordance with designated purpose of the funds

-Whether the Chapter is maintaining effective accounting control over assets, liabilities, receipts, and expenditures

-Whether the records, books and records of the Chapter adequately record its financial and fiscal activities and provide a basis for review of accountability

-Whether tests of the Chapter’s fiscal operations reveal evidence of reportable conditions, fraud or defalcation or other weaknesses

-Whether the Chapter has complied with laws, rules and regulations

Please prepare your financial documents and submit them to Soror Mahogany Newell by February 28, 2023. This request is intended for the Chapter Tamiouchos, Pecunious Grammateus, and will be provided to the Executive Board.

Mahogany B. Newell

Audit Committee Chair

Standing/Ad Hoc Committee Monthly Report

Committee: Fundraising

Date: 9/25/22

Members Present: Carol Gipson, Chiquita Cooper, Raelyn Holmes, Claire Nesbeth, Turquoise Brown, Tierra Smith, Mahogany Campbell, Yatcha Barnes, Chattorria Glymph, Tamika Slack

GOAL/OBJECTIVE OF COMMITTEE (Statement of Task):

Develop Fundraising activity for program year. Current Fundraiser will fund programs for the Chapter as well as scholarships for the Foundation.

MEETING RECAP: The committee has determined that due to the availability of the venue and casino company, Casino Royale needs to be pushed out to the Fall of 2023. In an effort to remain engaged with our supporters and raise funds in the meantime, the committee has identified a great fundraising raffle that is low effort but can yield high revenue. The Barrow of Booze would be a raffle that we can host virtually, however, the winner must be local. The raffle will consist of a wheelbarrow full of adult beverages and tickets will be priced at $10. Each Soror will be asked to sell 10 tickets to assist in the chapter’s fundraising efforts, and the goal would be $5000. Donations will be graciously accepted and the committee will compile a wish list of wines, spirits and mixers for Sorors to reference.

OUTCOMES AND CONCLUSIONS:

The committee would like for the Chapter to host a Barrow of Booze raffle in the Spring and host Casino Royale in the Fall. The ticket sales goal for the raffle will be 10 tickets per Soror and the financial assessment for Casino Royale is TBD.

RECOMMENDATIONS FOR ACTION OR CHAPTER CONSIDERATION:

The committee is working to identify a Saturday evening in October or November for the Casino Royale event. The raffle will be held mid-April – mid-May.

Action Required

Motion(s):

I move that Psi Pi Omega host a Spring fundraiser raffle for a wheelbarrow of adult beverages, with each Soror to sell 10 tickets.

I move that Psi Pi Omega postpone Casino Royale to Fall 2023 due to availability of our event partmers.

Chairman Signature:

Standing/Ad Hoc Committee Report

Committee: Strategic Planning

Date: 1/31/2023

Members Present: Lauren Leandre; Carol Gipson; Mahogany Newell; Chiquita Cooper; Rona LeBlanc-Rivera

GOAL/OBJECTIVE OF COMMITTEE (Statement of Task):

The committee will develop, track, update and provide oversight of the strategic plan; measuring goals and effectiveness.

MEETING RECAP:

1/31/23 8:30 pm

Discussion transition period, annual timeline, meetings and report schedules

Assignment of committee members to serve as goal guides to track action items through stakeholders

OUTCOMES AND CONCLUSIONS:

Strategic plan to be updated with current stakeholders and actions

Updated plan to be added to chapter library for reference

RECOMMENDATIONS FOR ACTION OR CHAPTER CONSIDERATION:

None

Chairman Signature: Lauren Leandre