PPO Konnection April 2023

KONNECTION KONNECTION

ASSOCIATED WITH A COMMON PURPOSE OF SERVICE & SISTERHOOD

PSI PI OMEGA VOLUME 2 | APRIL 2023

OFFICERS OFFICERS

Basileus Tamika Slack

Anti Basileus

Grammateus

Anti Grammateus

Epistoleus

Tamiouchos

Anti Tamiouchos

Pecunious Grammateus

Anti Pecunious Grammateus

Ivy Leaf Reporter

Parliamentarian

Historian

Hodegos

Philacter

Chaplain

Member At Large

Chiquita Cooper

Charlene Edwards

Devora Parke

Yatcha Barnes

Turquoise Jolly

Raelyn Holmes

Chattoria Glymph

Jasmine Crews

Latricia James

Penny Birch

Carol Gipson

Rona LeBlanc-Rivera

Connie Gore

Andrea Robinson

Arnater Dowers

PSI PI OMEGA T H E K O N N E C T I O N

P O B O X 8 0 2 S T U A R T , F L 3 4 9 9 5 WWW.PSIPIOMEGA.ORG P S I P I O M E G A

STANDING COMMITTEE STANDING COMMITTEE CHAIRMEN CHAIRMEN

*Bylaws

*Budget & Finance

*Program

Nominating

Standards

Membership

Connection

*Archives

Awards & Exhibits

Technology

Protocol

Sisterly Relations

Risk Management

Penny Birch

Turquoise Brown

Chiquita Cooper

Rona LeBlanc-Rivera

Michelle Ross

Yatcha Barnes & Latricia James

Latricia James

Carol Gipson

Janieta Washington

Allison Jones

Ruth Hightower

Yatcha Barnes

Kortney Arthur

*Soror serves as officer and must be chairman of designated committee

PSI PI OMEGA P P O K O N N E C T I O N

AGENDA AGENDA

C a l l t o O r d e r

M e d i t a t i o n

Q u o r u m V a l i d a t i o n

A d o p t i o n o f A g e n d a

A p p r o v a l o f M i n u t e s

C o r r e s p o n d e n c e

O F F I C E R R E P O R T S

B a s i l e u s

A n t i B a s i l e u s

P e c u n i o u s G r a m m a t e u s

T a m i o u c h o s

H o d e g o s

M e m b e r a t L a r g e

S T A N D I N G C O M M I T T E E R E P O R T S

S t a n d a r d s

C o n n e c t i o n r e p o r t i n g u n d e r p r o g r a m s

A r c h i v e s

S

P E C I A L / A D H O C R E P O R T S

A u d i t

F u n d r a i s i n g

R e t r e a t

7 0 t h S A R C S e r v i c e P r o j e c t

S c h o l a r s h i p

T a m i k a S l a c k , B a s i l e u s

A n d r e a R o b i n s o n , C h a p l a i n

C o n n i e G o r e , P h i l a c t e r

T a m i k a S l a c k , B a s i l e u s

D e v o r a P a r k e s , A n t i - G r a m m a t e u s

Y a t c h a B a r n e s , E p i s t o l e u s

T a m i k a S l a c k

C h i q u i t a

C o o p e r

C h a t t o r i a G l y m p h

T u r q u o i s e J o l l y - B r o w n

R o n a L e B l a n c - R i v e r a

A r n a t e r D o w e r s

M i c h e l l e R o s s

L a t r i c i a J a m e s

C a r o l G i p s o n

M a h o g a n y C a m p b e l l

C h i q u i t a C o o p e r

C h a t t o r i a G l y m p h

C o n n i e G o r e / L a t r i c i a J a m e s

E X E C U T I V E B O A R D M E E T I N G | M A R C H 1 | 8 P M | M E E T I N G I D : 8 1 9 6 2 6 6 9 8 3 1

P R O G R A M

I N I T I A T I V E S R E P O R T S

S t r e n g t h e n O u r S i s t e r h o o d

E m p o w e r O u r F a m i l i e s - C H I P P

B u i l d O u r E c o n o m i c W e a l t h

E n h a n c e O u r E n v i r o n m e n t - T R E E P L A N T I N G

A d v o c a t e F o r S o c i a l J u s t i c e

U p l i f t O u r L o c a l C o m m u n i t y

U n f i n i s h e d B u s i n e s s

N e w B u s i n e s s

A n n o u n c e m e n t s

M e e t i n g A d j o u r n e d

A r n a t e r D o w e r s

C h i q u i t a C o o p e r

K o r t n e y A r t h u r

L a t r i c i a J a m e s

T a m i k a S l a c k

Epistoleus Report

April 2023

P . O . B o x C o r r e s p o n d e n c e :

A K A C o r p o r a t e M e m b e r s h i p D e p a r t m e n t - F i n a n c i a l C a r d s

W i l l i e a n d E s t e l l a P y f r o m S c h o l a r h s i p F o u n d a t i o n - 2 n d A n n a u l G a l a I n v i t e

D o m a i n N e t w o r k s M a r k e t i n g S e r v i c e s - D o m a i n L i s t i n g O f f e r S u s a n G . K o m e n - s o l i c i t a t i o n

E m a i l C o r r e s p o n d e n c e :

2 0 2 3 S c h o l a r s h i p A p p l i c a t i o n

A d v e r t i s e m e n t

T i k T o k

S u r v e y M o n k e y

I S S U U

P . O . B O X 8 0 2 S T U A R T , F L 3 4 9 9 5 | A K A P P O @ P S I P I O M E G A . O R G

BASILEUS REPORT

Greetings Sorors,

In just a few weeks we will join our fellow Sorors of the Significant South Atlantic Region as we takeover Orlando for the 70th South Atlantic Regional Conference If you will be attending, I ask that you take pertinent notes and anything you may learn that will aid the chapter or your fellow chapter members please remember to share once we return For any of our first-time attendees do not be afraid to ask questions, we are here to support you

The chapter is very busy with organizing and conducting the business of Alpha Kappa Alpha

The Audit Committee is working diligently to complete our 2022 audit by the May meeting

The Standards Committee is assigning stakeholders and working to keep our folders organized for evaluation purposes The Archives Committee has organized our records in the storage unit The Technology Committee has updated our website with current photos, and important chapter information, such as the budget in the members only section Please remember to go to our chapter website often so you may be familiar with it The chapter will also be submitting an article for The Ivy Leaf and one for the South Atlantic Region Newsletter

During this time of year, we celebrate Lent, Easter, and Ramadan A time of sacrifice and a time of resurrection A time to pray, reflect, and a time to fast I know that many of you make so many sacrifices for our chapter and I pray that God continues to bless you ten-fold with all your heart desires. I wish you all a blessed and Happy Easter and a blessed month of Ramadan.

Sisterly,

Soror Tamika C SlacK Soror Tamika Crews Slack

APRIL 2023

In The Know

M E E T I N G S

Executive Board Meeting

EBOARD-May 3rd | 8PM | Zoom

Upcoming Chapter Meetings

o April 8th | 10:30AM | TBA

o May 13th | 10:30AM | TBA

o June 10th | 10:30AM | TBA

C O N F E R E N C E S

South Atlantic Regional Conference

April 26-30th | Orlando, FL ($230)

Leadership

o 2023 | July 12-16th | Chicago, IL

o 2025 Anaheim, CA

Boule

o 2024 Dallas, TX

o 2026 Las Vegas, NV

PLEASE SUBMIT REPORTS ON TIME-ON OR BEFORE DUE DATE

GROUPME and EMAIL ARE THE “OFFICIAL” COMMUNICATION FOR THE CHAPTERPLEASE READ AND RESPOND WHEN REQUESTED

K O N N E C T I O N K O N N E C T I O N

S T A Y I N G C O N N E C T E D

V O L . 2 W W W . P S I P I O M E G A . O R G

R E P O R T I N G

“Every great dream begins with a dreamer. Always remember, you have within you the strength, the patience, and the passion to reach the stars to change the world.”,

HARRIET TUBMAN

Bylaws

Penny Augustin-Birch*

Terrye Branch

Turquoise Brown

Charlene Edwards

Alexis Gary

Elizabeth Gordon

Rona LeBlanc-Rivera

Devora Parke

Budget & Finance

Turquoise Brown*

Mahogany Campbell

Chiquita Cooper

Jasmine Crews

Chattoria Glymph

Ruth Hightower

Raelyn Holmes

Mishka Symonette

Standards

Raelyn Holmes

Allison Jones

Lauren Leandre

Membership

Yatcha Barnes*

Latricia James*

Panayotta Birch

Chiquita Cooper

Connie Gore

Carol Gipson

Chattoria Glymph

Janieta McCarthy

Social Media

Yatcha Barnes*

Teria Hines

Latricia James

Keiarra Slack

Technology

Allison Jones*

Yatcha Barnes

Mahogany Campbell

Teria Hines

Latricia James

Tesa Languedoc

Crystal Nesbeth

Keiarra Slack

S T A N D I N G

Connection

Latricia James*

Didi Abbate

Pamela Welmon Coleman

Kendra Ford

Alexis Gary

Protocol

Ruth Hightower*

Kortney Arthur

Panayotta Augustin-Birch

Arnater Dowers

Charlene Edwards

Program

Chiquita Cooper*

Nominating

Rona LeBlanc-Rivera*

Yatcha Barnes

Mahogany Campbell

Janieta McCarthy

Vacancy

Standards

Michelle Ross*

Kortney Arthur

Chiquita Cooper

Charlene Edwards

Alexis Gary

Carol Gipson

Chattoria Glymph

Elizabeth Gordon

Rona LeBlanc-Rivera

Teria Hines

Lauren Leandre

Claire Nesbeth

Devora Parke

Adia Stokes

Publicity

Latricia James*

Leesa Davis

Teria Hines

Andrea Robinson

Michelle Ross

Adia Stokes

Carol Washington

PSI PI OMEGA P P O K O N N E C T I O N

A D H O C S P E C I A L

Strategic Planning

Lauren Leandre*

Panayotta Augustin-Birch

Mahogany Campbell

Chiquita Cooper

Charlene Edwards

Alexis Gary

Carol Gipson

Rona LeBlanc-Rivera

Dashan Person

Keianna Simon

The Thread

Tia Anderson-Brown

Jaylin Brown

Connie Gore

Chattoria Glymph

Carla Parker

PSI PI OMEGA P P O K O N N E C T I O N A D H O C S

E C

L

P

I A

Anti-Basileus Report

For the Month of April, the Tree Planting committee is working on a program which will be held on Earth Day which is April 22nd to plant a tree near Downtown Stuart. April is also Financial Literacy Month and the area of focus under Build Our Economic Wealth is Financial Wellness & Planned Giving and the committee is looking to collaborate with a Financial Specialist in the area of $aving. As we move into May, which is Mental Health Awareness month, we will host a program offering information, spreading awareness and support, while working to decrease the stigma around mental health.

UPCOMING PROGRAMS

Tree Planting

Financial Wellness & Planned Giving

Mental Health Awareness

Black Dollar Days

Community and Home Gardens

Waste Reduction and Shredding/Recycling

“Soaring to Greater Heights of Service and Sisterhood”

INITIATIVE 1: STRENGTHEN OUR SISTERHOOD THE SIGNATURE PROGRAM

This initiative will focus on our Sisters via the following:

· AKA Soror Squads

· AKA Pals

· Random Acts of Sisterliness

· “We Are One” AKA Service Day

· Leadership Development

INITIATIVE 2: EMPOWER OUR FAMILIES

This initiative will promote families by focusing on:

· Childhood Hunger Initiative Power Pack (CHIPP™)

· Youth Leadership Institute (YLI)

· Mental Health Awareness

· Our Seniors

INITIATIVE 3: BUILD OUR ECONOMIC WEALTH

This initiative will continue to focus on key strategies that build on personal and community economic wealth:

· For Members Only™ Credit Union

· Financial Wellness & Planned Giving

· Sister Circles

· Supporting Women Entrepreneurs

· Black Dollar Days

INITIATIVE 4: ENHANCE OUR ENVIRONMENT

This initiative will promote the adoption of more sustainable and responsible practices.

· Tree Planting

· Community and Home Gardens

· Waste Reduction

· Shredding and Electronics Recycling Day

INITIATIVE 5: ADVOCATE FOR SOCIAL JUSTICE

Alpha Kappa Alpha Sorority, Incorporated® will continue to stand in the gap by equipping our community with the tools, knowledge, and support to actively engage in Social Justice via

· Voter Education, Registration, and Mobilization

· Public Policy Forums

· Candidate Forums

· Public Servant’s Guides

INITIATIVE 6: UPLIFT OUR LOCAL COMMUNITY

Alpha Kappa Alpha Sorority® will celebrate excellence, promote a focus on service, stimulate effective culture and showcase best practices through implementing the following recognition programs.

· Celebrating Local Community Impact

· Chapter Collaborations Recognition Program

“Soaring to Greater Heights of Service and Sisterhood”

2023 Psi Pi Omega Program Calendar

JAN 16 WE ARE ONE MLK DAY

FEB BLACK DOLLAR DAYS

FEB 3 PINK GOES RED

FEB 4 GALENTINES GAME NIGHT

MAR 3 STRIKE SQUAD BOWLING

MAR 13 CHIPP

STRENGTHENING SISTERHOOD

ECONOMIC WEALTH

STRENGTHENING SISTERHOOD

EMPOWER OUR FAMILIES

MAR 25 SARC/SENIOR CARE 70TH SARC SENIOR CARE CARE PACKAGES

APR FINANCIAL WELLNESS/PLANNED GIVING

APR YOUTH LEADERSHIP INSTITUTE

APR 22

EARTH DAY - WASTE REDUCTION, RECYCLING

ECONOMIC WEALTH

EMPOWER OUR FAMILIES

ENHANCE OUR ENVIRONMENT

APR 28

APR

ARBOR DAY - TREE PLANTING

SARC CHAPTER DINNER

MAY YOUTH LEADERSHIP INSTITUTE

MAY MENTAL HEALTH AWARENESS

JUNE YOUTH LEADERSHIP INSTITUTE

JUNE 3

JUNE

FAMILY AFFAIR PICNIC

BLACK DOLLAR DAYS

ENHANCE OUR ENVIRONMENT

STRENGTHENING SISTERHOOD

EMPOWER OUR FAMILIES

STRENGTHENING SISTERHOOD

ECONOMIC WEALTH

DATE P R O G R A M / A C T I V I T Y I N I T I A T I V E

SEP COMMUNITY AND HOME GARDENS ENHANCE OUR ENVIRONMENT

SEP BLACK DOLLAR DAYS ECONOMIC WEALTH

OCT VOTER REGISTRATION, EDUCATION, MOBILIZATION ADVOCATE FOR SOCIAL JUSTICE

NOV SUPPORT OUR SENIORS EMPOWER OUR FAMILIES

DEC BLACK DOLLAR DAYS ECONOMIC WEALTH

DEC CHIPP EMPOWER OUR FAMILIES

DATE P R O G R A M / A C T I V I T Y I N I T I A T I V E

2 0 2 3 P s i P i O m e g a P r o g r a m S i g n U p

Standing/Ad Hoc Committee Monthly Report

Committee: Hospitality Committee

Date: Mar 23, 2023

Members Present: Arica Carter, Carol Washington, Dashan Person, Tia Anderson-Brown, Keianna Simon, Jailyn Brown, Pamela Joseph, Turquoise Jolly, Rona LeBlanc-Rivera

GOAL/OBJECTIVE OF COMMITTEE (Statement of Task): To support the office of Hodegos.

UPDATES:

• April chapter meeting location: Hilton Garden Inn 8540 Commerce Centre Drive Port Saint Lucie, FL 34986

No food or beverage service will be provided by the hotel. The committee moved the lunch service to our May chapter meeting instead.

April theme: Spring/Easter attire

• April Birthdays (please return sashes to Hospitality)

4/4 – Soror Elmira & Soror April

4/5 – Soror Yatcha

4/18 – Soror Lauren

4/25 – Soror Dashan

(Soror Carol W. to mail out birthday cards)

Song:

Happy Happy Birthday on your special day

Happy Happy Birthday we are here to say

Happy Happy Birthday may all your dreams come true

Happy Happy Birthday from PPO to you

Woo!!!

• AKAversaries

4/15 – Soror Mahogany

4/16 – Soror Claire

4/22 – Soror Latricia

4/23 – Soror Rona & Soror Raelyn

• Congratulations!

-Soror Leesa – New media/communications job in California

• Prayer requests

• Going forward, the committee will set a deadline for PPO Sorors to inform Hospitality of congratulatory and prayer request updates This will help with preparation for committee meetings and inclusion in the report.

OUTCOMES AND CONCLUSIONS:

RECOMMENDATIONS FOR ACTION OR CHAPTER CONSIDERATION: Action

Chairman Signature: Rona LeBlanc-Rivera

Required

Committee Budget Budget Spent to Date Amount Remaining To Date $5512.00 $1,043.55 $4,468 45

Motion(s):

Program Co mmittee Monthly Report

Committee: Member At Large

Members Present: Arnater Dowers

GOAL:

Date: 03/24/202 3

To provide assistance to members that will help in accomplishing the chapter’s goals.

MISSION:

To provide problem-solving and alternative measures, that support retention, and increase motivation and commitment for the betterment of quality programming

MEETING S:

1. Confidential

2. Scheduled via text @ 772 -475 -7057 ; amdowers@yahoo.com

MONTHLY NOTE:

Motion(s): N/A

Chairman Signature: Arnater Dowers

“Peace is not the absence of conflict, it is the ability to handle conflict by peaceful means ” -

Regan

Committee Budget Budget Spent to Date Amount Remaining To Date $0 $0.00 $0

Standing/Ad Hoc Committee Monthly Report

Committee: Standards Committee Date: Mar 22 2023

Members Present:

X=not present

Committee Role:

7:05-7:35pm

Michelle Ross, Raelyn Holmes, Chiquita Cooper - X, Charlene Edwards - X, Alexis Gary-X, Carol Gipson, Chattor ria Glymph, Liz Gordon, Rona LeBlanc -Rivera, Allison Jones, Lauren Leandre

- to ensure adherence to established guidelines for chapter operations

Agenda

Committee Goal:

- To share current standards requirements with the chapter

- Coordinate standards workshops for the chapter

- Ensure the retention of records in accordance with sorority guidelines

- Ensure completion of the chapter records certification form and ensur e its certification by chapter Basileus

- Facilitate preparation of all required documents during an evaluation

Meditation

Collection of documents ( Soror Liz has volunteered to lead this effort )

• Soror Code of Ethics (suggest adding a printed name line to the form) –13 outstanding, 2 unidentified signatures

• Transition Documents (would like to collect attestations indicating transition meeting documents were reviewed)

5 outstanding forms, requesting attestation emails indicating review of the presentation from 3 who were unable to attend the meeting

Saving of electronic chapter records (committee assignments)

• “How to” Powerpoint reviewed by Lauren, Chiquita, Rona (Thank you)

• Document to be updated and distributed to those roles and committees that will be assigned to save and check records in the chapter’s fil es

• Evaluation location password to be changed and only shared with certain Standards committee members and others as appropriate

• Files to be saved in folder 1

• Files moved from folder 1 to folder 2 by members of the Standards committee

Committee believes best practice to have a member of the Finance committee on the Standards Committee

Discussion topic identified – comparison of Evaluation Guide recordkeeping approach versus what appears in the Fiscal Fitness Guide for Chapter Financial Operations

Standing/Ad Hoc Committee Monthly Report

The Standards Committee is reviewing the Standards Document & Records Retention Matrix Hard Copy in Storage Unit list

Operational Records

Chapter Charter

Chapter History

Bound Chapter Minutes

Executive Committee Minutes

Bound Committee Reports (included with minutes)

Chapter Officers

Chapter Directory/Membership Roster

Elections Ballots

Chapter Newsletters

Founders' Day Program

Conference Attendance

Membership Experience

End of Year Reports

Legal Files Correspondence

Financial Records

Chapter Remittance Forms

Monthly Financial Reports

Cash Disbursements

Cancelled Checks

Vouchers & Receipts

Bank Statements & Reconciliations

Receipt Books and Cash Journals

Audits and Evaluation Reports

Bonding Documents - (may be included in the minutes from earlier years)

Chapter Budgets (may be included in the minutes for earlier years)

Solicitation Letters and Flyers

Donor Records, Endorsements

Undergraduate Advisory Materials - N/A

Property Records - N/A

Foundation Records 501(c)(3)

IRS Exemption Application Form 1023 -

IRS Determination Letter

IRS Annual Return (From 990) and Worksheets

Donor Records and Acknowledgement Letters

State Tax Exemption Letter

Grant Application and Contracts

Scholarship Grants & Awards

Miscellaneous

Special Event Programs

International and Regional Appointments

Chapter Ivy Leaf Articles

Standing/Ad Hoc Committee Monthly Report

The Standards Committee is preparing Chapter Evaluation Guide recordkeeping assig nments by role and/or committee

DUTIES AND POWERS OF CHAPTERS

- List of delegates who attended one of the last three Boules w/ delegate registration forms

- Chapter bylaws w/ receipt verification from the Regional Director

- Official list of officers sent to Regional Director

- Chapter newsletters

- Chapter website screenshots or member directory

- List of local activities/programs as defined by the current International programs

- Chapter Program reports

- Report Book in Chapter File

- Chapter meeting minutes with committee/officer reports

- Last three Founders’ Day observance programs (or evidence chapter celebrated)

- Completed Alpha Kappa Alpha proposed Constitution and Bylaws amendment forms (if applicable)

- Letters, flyers, notices used for solicitation w/ Directorate Approvals

- Statements, letters of endorsements, opinions and/or notices of support or protests w/ Directorate approval

- Annual Chapter Records Certification form

- Chapter Self-Assessment Form

CHAPTER OFFICERS AND DUTIES

- Chapter bylaws identifying required officers and duties

- November and December chapter minutes to verify slate of officers, voting and installation of officers

- Chapter roster verifying Graduate Advisor’s membership status for past two years (Sponsoring Graduate Chapter)

- Registration forms for last two boules and/or last two Regional Conferences (Sponsoring Graduate Chapter)

- Copy of Graduate Advisor certifications (Sponsoring Graduate Chapter)

- Graduate Advisor’s chapter reports (Sponsoring Graduate Chapter)

- Graduate chapter minutes, newsletters, financial documents identifying support to the Graduate Advisor(s) (Sponsoring Graduate Chapter)

- Correspondence specific to Undergraduate activities (Sponsoring Graduate Chapter)

- Roster of Officers for all years being evaluated

JOINT

MEETINGS

OF CHAPTERS (Sponsoring Graduate Chapter)

- Joint chapter meeting agendas with presiding officer clearly identified

- Documentation of joint activity showing participation by both Graduate and Undergraduate chapters

- Joint chapter meeting minutes

- Chapter newsletters/correspondence informing members of joint meetings and activities

Standing/Ad

Hoc Committee Monthly Report

CHAPTERS INCORPORATING SEPARATE ENTITIES

- Certification of Incorporation to purchase property

- Purchase records

- Annual status and operation reports filed with the Corporate Office

- Written permission by Supreme Basileus for each contract (if required)

- Documentation in accordance with compliance guidance process of operations

- Foundation annual reports

FINANCES

- Chapter Remittance Summary Forms to Corporate office

- Bank records documenting payments to Corporate office

- Chapter Tax Receipt Forms sent from Alpha Kappa Alpha Sorority Corporate office if dues and assessments are paid online

- Roster of chapter members

- Chapter annual budget

- Records of Pecunious Grammateus

- List of committee descriptions and roles

- Funds receipt and disbursement records (copies of checks, vouchers, receipts, etc.)

- Bonding insurance documentation w/ receipts documenting bond payments

- Financial officer’s certification

- End of Year Chapter Reports

- Internal audit reports

- External audit reports

- Chapter financial procedures

- Tamiouchos chapter reports

- Chapter copy of current Fiscal Fitness- A Guide to Chapter Financial Procedures (a copy of the cover)

EMBLEMS, BADGES, COLORS

- Letters and forms sent to Alpha Kappa Alpha Corporate Office (ex: IBTW)

- Color copies of programs and public event flyers

1. Action Required

Chairman Signatures: Michelle Jasey Ross & Raelyn Holmes

Motion(s): Committee Budget Budget Spent to Date Amount Remaining To Date $0.00 $0.00 $0.00

A R C H I V E S

STORAGE UNIT

O B J E C T I V E

C h a p t e r S t o r a g e U n i t / R e p o s i t o r y

M E E T I N G R E C A P

U p d a t e s t o r a g e u n i t l o c k & k e y s . S t o r a g e u n i t k e y h o l d e r s : T a m i k a S l a c k , C a r o l G i p s o n , a n d

Y a t c h a B a r n e s . P u r g e o f r e c o r d s a n d d o c u m e n t s t o a l i g n w i t h I n t e r n a t i o n a l S t a n d a r d s

R e c o r d a n d R e t e n t i o n M a t r i x .

U P D A T E S :

S t a n d a r d s D o c u m e n t & R e c o r d s R e t e n t i o n M a t r i x - H a r d C o p y i n S t o r a g e U n i t :

O p e r a t i o n a l R e c o r d s

C h a p t e r C h a r t e r ✔

C h a p t e r H i s t o r y - ✔

B o u n d C h a p t e r M i n u t e s ✔ ( 2 0 1 0 -

E x e c u t i v e C o m m i t t e e M i n u t e s ✔ ( 2 0 1 0 - 2 0 1 9

B o u n d C o m m i t t e e R e p o r t s ✔ ( i n c l u d e d w i t h m i n u t e s )

C h a p t e r O f f i c e r s ✔ ( 2 0 1 1 - 2 0 2 0 , m i s s i n g 2 0 1 6 )

C h a p t e r D i r e c t o r y / M e m b e r s h i p R o s t e r ✔ ( 2 0 2 2 - 2 0 1 6 )

E l e c t i o n s B a l l o t s - d i d n ' t s e e a n y ? ? ? ? ? ? ?

C h a p t e r N e w s l e t t e r s ✔ ( i n c l u d e d w / m i n u t e s )

F o u n d e r s ' D a y P r o g r a m ✔ ( 2 0 2 3 - 2 0 1 7 )

C o n f e r e n c e A t t e n d a n c e ✔ ( 2 0 2 2 - 2 0 1 6 )

M e m b e r s h i p E x p e r i e n c e ( 2 0 1 4 w / b a l l o t s )

E n d o f Y e a r R e p o r t s ✔ ( 2 0 1 9 - 2 0 1 5 )

L e g a l F i l e s C o r r e s p o n d e n c e ✔ - N / A

F i n a n c i a l R e c o r d s

C h a p t e r R e m i t t a n c e F o r m s ✔

M o n t h l y F i n a n c i a l R e p o r t s ✔

C a s h D i s b u r s e m e n t s - ? ? ? ? ?

C a n c e l l e d C h e c k s ✔ N / A

V o u c h e r s & R e c e i p t s ✔

B a n k S t a t e m e n t s & R e c o n c i l i a t i o n s ✔

R e c e i p t B o o k s a n d C a s h J o u r n a l s ✔

A u d i t s a n d E v a l u a t i o n R e p o r t s ✔ ( 2 0 1 1 , 2 0 1 4 , 2 0 1 5 , 2 0 1 6 , a n d 2 0 1 7 )

B o n d i n g D o c u m e n t s - ( n o s e p e r a t e f i l e b u t m a y b e i n c l u d e d i n t h e m i n u t e s f r o m e a r l i e r y e a r s )

C h a p t e r B u d g e t s ( m a y b e i n c l u d e d i n t h e m i n u t e s f o r e a r l i e r y e a r s )

S o l i c i t a t i o n L e t t e r s a n d F l y e r s ( f o u n d a t i o n )

D o n o r R e c o r d s , E n d o r s e m e n t s . . . ? ? ? ? ? N o n e

P S I P I O M E G A A R C H I V E S C O M M I T T E E R E P O R T - A P R I L 2 0 2 3

Tamika Slack , Carol Gipson, and Yatcha Barnes

A R C H I V E S

Gipson, and Yatcha Barnes

U P D A T E S C O N T I N U E D :

U n d e r g r a d u a t e A d v i s o r y M a t e r i a l s - N / A ✔

P r o p e r t y R e c o r d s - N / A ✔

F o u n d a t i o n R e c o r d s 5 0 1 ( c ) ( 3 ) ( D o c u m e n t s t o b e g a t h e r e d p r i o r t o M a y m e e t i n g )

I R S E x e m p t i o n A p p l i c a t i o n F o r m 1 0 2 3

I R S D e t e r m i n a t i o n L e t t e r

I R S A n n u a l R e t u r n ( F r o m 9 9 0 ) a n d W o r k s h e e t s

D o n o r R e c o r d s a n d A c k n o l e d g e m e n t L e t t e r s

S t a t e T a x E x e m p t i o p n L e t t e r

G r a n t A p p l i c a t i o n a n d C o n t r a c t s

S c h o l a r s h i p G r a n t s & A w a r d s

M i s c e l l a n e o u s

S p e c i a l E v e n t P r o g r a m s

I n t e r n a t i o n a l a n d R e g i o n a l A p p o i n t m e n t s

C h a p t e r I v y L e a f A r t i c l e s

A C T I O N R E Q U I R E D

F o u n d a t i o n R e c o r d s 5 0 1 ( c ) ( 3 ) ( D o c u m e n t s t o b e g a t h e r e d s c a n n e d a n d s e n t t o S t a n d a r d s f o r s t o r a g e o n c h a p t e r c l o u d s t o r a g e p r i o r t o M a y m e e t i n g

M O T I O N ( S )

C E $ 5 5 0 / $ 5 5 0

P S I P I O M E G A A R C H I V E S C O M M I T T E E R E P O R T - A P R I L 2 0 2 3

Tamika Slack , Carol

L

STORAGE UNIT B U D G E T / B A

A N

Carol Gipson

Standing/Ad Hoc Committee

Committee: Audit Committee

Monthly Report

Date: 3/22/2023

Members Present: Sorors – Mahogany, Carol, Liz, Adia, Devora, Carla

GOAL/OBJECTIVE OF COMMITTEE (Statement of Task):

To provide the chapter with an assessment of financial statements and documents as outlined by financial and operational procedures.

MEETING RECAP:

Meeting took place on 3/20 at 6:30 PM – in person:

Committee completed the following:

• Review of electronic documents uploaded in Microsoft Office by financial officers

• Review of the revised fiscal fitness guide for understanding of electronic policies

• Plan for completing the 202 2 Audit:

o Committee will create a new audit checklist (Random 6 months selected) - COMPLETE

o Audit assignments will be provided to committee members - COMPLETE

o Quality audit will be conducted by audit chairman – PENDING

o Audit findings will be provided to financial officers for response in 7 days – PENDING

o Update: Final findings will be provided to executive boar d 5/3, followed by the chapter 5/13

OUTCOMES AND CONCLUSIONS:

• Some documents uploaded need to be corrected b y financial officers. Information was communicated to the officers to ensure the audit can be conducted quickly and without reporting false errors due to not being able to locate information

• Financial officers will correct the filing and the next meeting will be held on 3/27 @7:00 PM virtually

RECOMMENDATIONS FOR ACTION OR CHAPTER CONSIDERATION:

• Audit committee will establish its own electron filing requirement in 2023 for in Microsoft office to make the audit process more seamless

• Audit committee is recommending that any member who has a desire to hold a financial office first serve on the audit committee to understand financial process and procedure

Motion(s): NA

Chairman Signature:

Action Required

Committee Budget Budget Spent to Date Amount Remaining To Date $150.00 $0.00 $0.00

Standing/Ad Hoc Committee Monthly Report

Committee: Fundraising

Date: March 7, 2023

Members Present: Yatcha Barnes, Raelyn Holmes, Turquoise Brown, Ruth Hi ghtower, Chattorria Glymph, Adia, Stokes, Tamika Slack,

GOAL/OBJECTIVE OF COMMITTEE (Statement of Task):

Develop Fundraising activity for program year. Current Fundraiser will fund programs for the Chapter as well as scholarships for the Foundation

MEETING RECAP:

The committee has complied a “Wish List” of items, which will be available prior to April’s meeting, to be donated for the Bar Cart raffle which will be collected at the April and May chapter meetings. In addition to the wish list of items, Sorors can opt to provide items they may already have or donate cash for the committee to utilize for the wagon and/or spirits. The Raffle will consist of a wagon full of adult beverages and tickets will be priced at $10. Each Soror is asked to sell 10 tickets to assist in the chapter’s fundraising efforts, and the goal would be $5000.

Casino Royal planning has begun. The committee has secured the venue, casino company and DJ to date. As soon as the caterer is confirmed the ticket price as well as the assessment will be determined. The goal for the committee is to have the sponsorship packets ready for distribution by the end of March and will present the motion for the assessment in April’s chapter meeting.

OUTCOMES AND CONCLUSIONS:

The committee is planning for the Chapter to host the Bar Cart raffle May 1st – 20th and host Casino Royale November 4th. The ticket sales goal for the raffle will be 10 tickets per Soror and the financial assessment for Casino Royale is TBD.

RECOMMENDATIONS FOR ACTION OR CHAPTER CONSIDERATION:

Action Required Motion(s): Committee Budget Budget Spent to Date Amount Remaining To Date $0.00 $0.00 $0.00

Chairman Signature:

RETREAT COMMITTEE

PSI PI OMEGA STANDING COMMITTEE REPORT – APRIL 2023

Meeting Attendance: March 6, 2023

Yatcha Barnes, Chattorria Glymph, Shinita Beavers, Turquoise Brown, Claire Nesbeth, Arica Carter, Dashan Person, Kendra Ford, Kortney

Arthur, Mahogany Campbell, Tierra Smith, Tamika Slack

OBJECTIVE

PLAN ANNUAL CHAPTER RETREAT

MEETING RECAP

1. Survey was reviewed and discussed from information received for the Chapter

2. Sorors explored options for venue and theme of Retreat

3. Agenda discussed

4. Dates

OUTCOMES AND CONCLUSION

2023 Annual Retreat Dates: September 29-30

Location: Hutchinson Shores Resort and Spa

ACTION REQUIRED

MOTION(S)

BUDGET/BALANCE $

1855.00 /1855.00

SororChattorriaGlymph ChapterRetreatChairman

Program Committee

Monthly Report

Committee: 70TH SARC COMMUNITY PROJECT Date:

Members Present: CHATTORRIA GLYMPH, CAROL GIPSON, TAMIKA SLACK

MEETING RECAP: DETAILS OF REQUESTED SERVICE PROJECT OF THE SOUTH ATLANTIC REGION PROJECT

OUTCOMES AND CONCLUSIONS: LOCATION PALM CITY NURSING AND REHAB FACILITY Packed 75 bags for Facility including

• Socks

• Adult Body Wipes

• Word Search and Pen

• Lotion

• Deodorant

• Toothpaste/toothbrushes

• Chapstick

• Tissue

• Underwear

• Bodywash/soap

• Blankets

Sorors in Attendance-12

Soror Financial Donation $ 575.00

**Financial contributions will be recorded as attendance

Required documentation Submitted to SARC on 3/25/23

RECOMMENDATIONS FOR ACTION OR CHAPTER CONSIDERATION:

EVENT SUMMARY AND EVALUATION FEEDBACK (FINAL REPORT ONLY):

Action Required

Motion(s): N/A

Chairman Signature: Soror Chattorria Glymph

Committee Budget Budget Spent to Date Amount Remaining To Date $0.00 575.00 (IN-KIND DONATIONS) $0.00

A CALL TO SERVICE

Chapter members to donate items that would be essential to living in an assisted living facility. Examples are throws, socks, adult underwear, pajamas and bathroom essentials.

Assisted Assisted LLiving iving EEssentials ssentials 7 0 T H S O U T H A T L A N T I C R E G I O N A L C O N F E R E N C E

S A T U R D A Y , M A R C H 2 5 , 2 0 2 3 S E R V I C E P R O J E C T

P S I P I O M E G A C H A P T E R A L P H A K A P P A A L P H A S O R O R I T Y , I N C O R P O R A T E D ® P A L M C I T Y N U R S I N G & R E H A B F A C I L I T Y 2 5 0 5 S M A R T I N H W Y P A L M C I T Y , F L 3 4 9 9 0

Standing/Ad Hoc Committee Monthly Report

Date: April 2023

Committee: Scholarship Target:

Members Present: Connie Gore, Latricia Stubbs, Tamika Slack, Andrea Robinson, Turquoise Brown, Teria Hines, Chiquita Cooper, , Kendra Ford and Adia Stokes

GOAL/OBJECTIVE OF COMMITTEE (Statement of Task):

• To provide a minimum of four scholarships to African American female high school seniors.

• Two students from any Martin County high school and two students from high schools within the City of Port St. Lucie. Participating high schools are listed on the eligibility criteria page.

• The scholarships will be announced/awarded in April or May 202 3.

MEETING RECAP:

• No committee meeting as of 3/24/23 due to extension of application deadline .

• Committee will meet to review applications March 29th at 6:30.

• As of 3/24/23

Martin County - 3 additional applications were received St Lucie – 0 applications received

OUTCOMES AND CONCLUSIONS:

• High School Assignments

Port St. Lucie High - Michelle

Centennial Latricia

Treasure Coast - Charlene

Martin County - Connie

South Fork Andrea

CALA- Connie

Somerset Prep - Janieta

• Key Dates:

Applications due February 28, 2023is now extended to March 24, 2023

Martin County Scholarship Award Night Dates:

CALC April 18th

JBHS April 20th

MCHS April 26th

SFHS April 27th

St. Lucie/Martin Spring Break March 13th - 17th

Last Day of School Martin County - May 26th

Last Day of School St Lucie County -June 1st

Next Meeting is scheduled March 29 at 6:30 pm

RECOMMENDATIONS FOR ACTION OR CHAPTER CONSIDERATION

• Committee will recommend to the chapter a dding a 5th scholarship reserved for HBCU applicants due to our HBCU permanent initiative in our International bylaws

• Increasing the budget from $8250 to $10 500 to cover the additional scholarship

Action Required

Motion(s):

Chairman Signature: Connie Gore

Committee Budget Budget Spent to Date Amount Remaining To Date $10500 $0.00 $10500

Program Co mmittee Monthly Report

Committee: Childhood Hunger Initiative Power Pack (CHIPP)

Date: 3/23/2023

Members Present:

GOAL:

Arnater Dowers, Raelyn Holmes, Allison Jones, Lauren Leandre, Chattorria Glymph, Panayotta Birch, Tia Anderson-Brown, Keianna Simon, April Cheeseboro, Jailyn Brown, Carol Washington, Tamika Slack, Chiquita Cooper, Jasmine Crews, Turquoise Brown, Pamela Joseph

CHIPP provides weekend and holiday meals for children within local communities and is targe ted to be Alpha Kappa Alpha’s most ambitious childhood hunger program to date.

MISSION:

To provide children with none perishable meals for the holiday breaks.

MEETING SUMMARY:

The meeting started at 8:05 pm

The Meeting Adjourned at 8:27 pm

PPO Goal – 500 students each holiday (Cost Approximately $2500)

Summer Break Saint Lucie County Location:

APPROVED Boys and Girls Clubs Ken Pruitt location – 110 Members Power Packs Ordered – 3/21/2023

Martin County Options: Will confirm locations during the next meeting (4/20/2023)

Suggested Solicitation List Emailed

Sponsorship Letter Emailed

Summer Break Donations Due: May 1st

Thanksgiving Break Donations Due: November 1st

Winter Break Donations Due: December 1st

Spring Break Donations Due: March 1st

Motion: I move that a portion of the Spring Fundraiser be allocated to help support the goals of the CHIPP program.

Chairman Signature: Arnater Dowers and Raelyn Holmes

Committee Budget Budget Spent to Date Amount Remaining To Date $1050.00 $0.00 $1050.00

Program Committee Monthly Report

Committee: Tree Planting Program

Date: March 8, 2023

Members Present: Kortney Arthur, Yatcha Barnes, Chiquita Cooper, Lauren Leandre , Keianna Simon

MEETING RECAP:

• Soror Lauren reported on her meeting with the city director:

o We need to present a letter explaining the purpose of the program

• Items to consider:

o Location – Sorors Lauren and Yatcha will photograph locations

o Type of tree – recommendations from the city

o Will the city provide assistance and tools

o Small and short program for the tree dedication

o Request for member of city council present?

o Declaration to be read at the city meeting following program?

OUTCOMES AND CONCLUSIONS:

• The tentative date for the tree planting program will be on April 22nd

• Soror only event due to safety concerns RECOMME

Motion(s): N/A

Chairman Signature: KJArthur

NDATIONS FOR ACTION OR CHAPTER CONSIDERATION: EVENT SUMMARY AND EVALUATION FEEDBACK (FINAL REPORT ONLY) : • N/A

Committee Budget Budget Spent to Date Amount Remaining To Date $200.00 $0.00 $0.00

PROJECT PINK & GREEN FOUNDATION A 501(C)3 ENTITY IN PARTNERSHIP WITH PSI PI OMEGA CHAPTER AND THE CITY OF STUART

&

Standing/Ad Hoc Co mmittee Report

Committee: Advocate For Social Justice

Date: 3/26//2023

Members Present: Latricia James, Tameka Slack- Regional Call to Action Emergency Meeting

GOAL/OBJECTIVE OF COMMITTEE (Statement of Task):

To stand in the gap to empower our community and act in the best interest of all people through social advocacy and justice. To equip communities with the tools, knowledge and support to activate their voic es and mobilize self -help to empower communities to help themselves.

MEETING RECAP:

House Bill 999 senate version did add something that does amend previous wording of the original bill. Florida Basileus. Madam Regional director proposed the following action items:

1. AKA Day at the capitol

2. Letter writing campaign to legislature to vote against House Bill 99.

3. A letter writing campaign to news or newspaper editors/opt- ed.

4.Bring African American books back and place them in the hands of children. A list of banned books will be given. “The message is that our youth have books in their hands to learn about their history.” Tiffany Moore Russel l. For the Regional Conference Wear Pink, Spend Green, buy BLACK. Chapter can mail books back at our expense. A report card will be sent to let Sorors know how members our legislature vote.

An educational tool kit is in the works and will be distributed to the sorority. The International Connections Committee is in works with the D9 to discuss additional actions to include a possible lawsuit. More information is forthcoming with a common message.

OUTCOMES AND CONCLUSIONS:

Madam Basileus to complete a survey about how Psi Pi Omega would like to receive action item #4. The letter writing campaign will begin at the Regional Conference and will continue at chapter meetings. Psi Pi Omega Social Justice and Action Committee will meet to determine the best way to complete additional action items. The committee will also determine remaining funds available for purchasing of banned books.

RECOMMENDATIONS FOR ACTION OR CHAPTER CONSIDERATION: N/A

Chairman Signature: Latricia S. James

Action Required Motion(s): Committee Budget Budget Spent to Date Amount Remaining To Date $0.00 $0.00 $0.00