Important Conference Details
Registration and Hotel Reservations
The PSATS Conference Registration and Hotel Reservation Systems open on Tuesday, January 14, 2025, at 9 a.m. Registrations will not be accepted before the official opening time. You can handle both simultaneously and receive immediate confirmations. The registration site is conference.psats.org
• After registering for exhibit space, you will be prompted to reserve hotel rooms if needed. We have a limited number of rooms at the Hershey Lodge available on a first come, first-served basis, with one room per exhibitor. Attempting to reserve more than one room at the Lodge will void all reservations. You may reserve multiple rooms at other hotels.
• Two badges are included with your exhibit fee. Additional badges cost $50 per person through April 14, and $65 thereafter. Exhibitors can add, remove, or change badge names online until the close of business on Friday, May 2. Keep your badge safe, as a replacement during the conference will cost $50. Name badges are required to enter the exhibit hall.
• If paying by check, a $25 service fee applies.
• Attendee vs. Contact Email: An attendee email is the individual attending the conference. Contact email is an individual who wants copied on all email correspondence.
Select Your Own Booth
• You will have the opportunity to select and reserve your own indoor booth number (this does not apply to outside booths).
• Outdoor booth preferences can be indicated (first, second, and third choices).
• Preference fulfillment not guaranteed due to high demand; early registration improves chances.
Exhibit Hall Hours
• Exhibit Hall hours on Sunday are Noon to 6 p.m. (with the Grand Opening at Noon).
• Monday Exhibit Show hours are 7:30 a.m. to 3 p.m. The Exhibit Hall will be closed from 3 p.m. to 5:45 p.m. Outdoor Exhibits will reopen from 5 p.m. to 6 p.m. for Sangria with Sanko and the Exhibitors. Indoor Exhibits will reopen from 6 p.m. to 7 p.m. for Fiesta Reception with Exhibitors. All booths must be staffed during exhibit hours.
• Tuesday Exhibit Show hours are 7:30 a.m. to 1:30 p.m.
All booths must be set up before 11 a.m. and staffed by Noon on Sunday, May 4. PSATS reserves the right to resell any empty booth spaces after 11 a.m. on May 4. No refunds will be given for no shows.
Important Conference Details
Exhibit Space Details
Setup Times:
• Indoor Booths: Saturday, 3-8 p.m. and Sunday, 8-11 a.m. Exhibit will close from 11-11:45 a.m.
• Outdoor Booths: Saturday, 11:30 a.m.-3:30 p.m. and Sunday, 8 a.m.-noon.
• Booths must be set up and staffed by noon on Sunday, May 4.
• Indoor Exhibit Area: Accommodates 213 exhibits, each 8’ deep x 10’ wide, including back and side rails, drapes, a table, two chairs, and a sign. The hall is carpeted.
• Outdoor Exhibit Area: Features 77 spaces, each 14’ wide x 40’ deep. Equipment must fit inside the booth space.
Tear Down:
• Tuesday, May 6, starting at 1:30 p.m. No exhibitor may tear down before 1:30 p.m. Violation may result in ineligibility for future conferences.
Cancellation Policies:
• Booth cancellations by April 14 subject to $140 fee.
• No booth fee refunds after April 14.
ADDITIONAL INFORMATION:
Exhibit Hall Access: Ground-level access through a 12’x18’ door. The entire exhibit area is carpeted.
Shipping: Details provided by Hershey Expositions a month before the show.
Door Prizes: Drawings allowed; winners posted in Chocolate Lobby.
Special Activities/Receptions: Contact Donna Centofanti at PSATS for arrangements.
Food/Beverage Distribution: Approval required for anything beyond small candy pieces.
Special Services: Arrange through Hershey Expositions in advance.
Booth Assignments: Details and forms sent a month before the show.
Staffing Requirements: Booths must be staffed at all times during show hours.
For more details and updates, visit conference.psats.org or contact PSATS at 717763-0930, ext. 190.
Organization Overview
The Pennsylvania State Association of Township Supervisors (PSATS) represents over 1,450 second-class townships in Pennsylvania, serving nearly 5.7 million residents. Governed by elected boards of supervisors or council members, these townships focus on local governance and policy decisions.
spaces and nearly 4,000 township officials attending.
This four-day conference in Hershey includes educational sessions, policy discussions, and a two-and-a half-day exhibit show starting at noon on Sunday, May 4. Early reservations are recommended as the show always sells out.
Attendees Include Township Supervisors, Roadmasters, Secretaries, Treasurers, Managers, Solicitors, Engineers, Planners, Emergency Management Professionals, Code Officials, Members of Zoning Hearing Boards and Planning Commissions
Exhibitor Info
If your company offers products or services relevant to township government, such as:
Road Equipment, Software, Engineering Services, Waste Management
You will reach your target market at this conference.
Schedule of Events
SUNDAY, MAY 4
• 8 AM – 11 AM: Exhibitor Setup
• 8 AM - 6 PM: Exhibitor Check-in (Great American Lobby, Information Desk, Chocolate Lobby)
• 11 AM - 11:45 AM: Exhibit Hall Closed (Great
• American Hall)
• 12 PM - 6 PM: Exhibits Open (Great American Hall & Outside)
• 12 PM - 10 PM: Lodging Only Shuttle Buses (Chocolate Lobby Portico)
• 7PM – 9PM: Welcome Reception (ticketed event - $35 per person) Separate registration required.
MONDAY, MAY 5
• 7 AM - 4:30 PM: Exhibitor Check-in (Great American Lobby)
• 7 AM - 10 PM: Shuttle Buses (Chocolate Lobby Portico)
• 7:30 AM: Attendee/Exhibitor Breakfast Mixer
• (Great American Hall)
• 7:30 AM - 3 PM: Exhibits Open (Great American Hall & Outside)
• 8:30 AM - 10:30 AM: General Session (Chocolate Ballroom)
• 8:30 AM - 11:30 AM: Engineers Seminar - Separate registration required at engineers.psats.org
• 10:50 AM - 5:15 PM: Workshops
• 3 PM - 6 PM: Exhibit Hall Closed
• 5PM – 6PM: Sangria with Sanko and the Outside Exhibitors – all booths must be staffed. Separate registration required. Free event.
• 6 PM: Exhibit Hall Re-Opens (Great American Hall)
• 6 PM- 7 PM: Fiesta Reception with Indoor Exhibitors - all booths must be staffed. Separate registration required. Free event.
TUESDAY, MAY 6
• 7 AM - 2 PM: Exhibitor Check-in (Great American Lobby)
• 7 AM - 11 PM: Hotel Shuttle Buses (Chocolate Lobby Portico)
• 7:30 AM: Attendee/Exhibitor Breakfast Mixer (Great American Hall)
• 7:30 AM - 1:30 PM: Exhibits Open (Great American Hall & Outside)
• 8:30 AM - 11:30 AM: Engineers Seminar - Separate registration required at engineers.psats.org
• 8:30 AM - 12 p.m.: General Session (Chocolate Ballroom)
• 1:30 PM: Exhibits Close
Special Events with Exhibitors
Continental Breakfast Mixers with Attendees
Monday, May 5 & Tuesday May 6
7:30 a.m.
The Continental Breakfast Mixers with Attendees at our annual conference is a prime opportunity for you to connect in a relaxed, informal setting. This morning gathering allows exhibitors to showcase their products and services while enjoying a delicious spread of pastries, fruits, and beverages. It’s the perfect time to engage with township officials, exchange ideas, and build relationships that could lead to future partnerships. Don’t miss this chance to start your day with meaningful conversations and networking opportunities!
Sangria with Sanko Exhibitor Reception
Monday, May 5
5 p.m. - 6 p.m.
Join us for a delightful outdoor reception in our exhibit area, featuring refreshing sangria and a variety of tasty snacks! This is the perfect opportunity to unwind and connect with fellow attendees and exhibitors in a relaxed, open-air setting. Enjoy some chips and salsa while exploring innovative displays and engaging in meaningful conversations. Don’t miss this chance to network, share ideas, and celebrate. FREE. Separate registration required.
Fiesta Reception in the Exhibit Hall
Monday, May 5
6 p.m. - 7 p.m.
Join us for a fiesta celebration in the indoor exhibit area, where attendees and exhibitors come together for an unforgettable evening! Enjoy a delectable selection of hot and cold hors d’oeuvres, complemented by a variety of refreshing beverages. Immerse yourself in the relaxed atmosphere filled with engaging conversations and networking. This is the perfect opportunity to showcase new products and share ideas. Don’t miss out on the fun - let’s fiesta together! FREE. Separate registration required.
LUNCH SERVICE - INSIDE
Lunch items will be available for purchase at the Hershey Lodge on Sunday, Monday, and Tuesday, 11:30 a.m. - 2 p.m.
LUNCH SERVICE - OUTSIDE
Food trucks will be in the outdoor exhibit area during these times:
Sunday: 12 p.m. - 6 p.m.
Monday: 11 a.m. – 6 p.m.
Tuesday: 11 a.m. - 1:30 p.m.
BREAKFAST SERVICE - OUTSIDE
At the food truck closest to the Chocolate Lobby.
Monday: 7:30 a.m. - 10 a.m.
Tuesday: 7:30 a.m. - 10 a.m.
Hotel & Shuttle Information
Shuttle Schedule
BETWEEN HERSHEY LODGE AND OTHER CONFERENCE LODGING
PSATS is offering a shuttle service that will run on the following schedule:
Sunday, May 4: 12 p.m. to 10 p.m.
Monday, May 5: 7 a.m. to 10 p.m.
Tuesday, May 6: 7 a.m. to 11 p.m.
Hershey Lodge and all other conference hotels. The free shuttle will pick up and drop off passengers at the Chocolate Lobby entrance at the Hershey Lodge and at the shuttle pickup location of each conference hotel.
BETWEEN THE HERSHEY LODGE AND SATELLITE PARKING AREA
PSATS is offering a shuttle service that will run on the following schedule:
Monday, May 5: 7 a.m. to 8 p.m.
Tuesday, May 6: 7 a.m. to 8 p.m.
The Hershey Lodge and a satellite parking lot at the Giant Center. The free shuttle will pick up and drop off passengers at the Chocolate Lobby entrance at the Hershey Lodge and at the trolley stop #2 in the Giant Center parking lot, which is marked by a “PSATS” banner.
Please note: There is no satellite parking shuttle running on Sunday to the Giant Center.
Hotel Reservations
Reservations are made directly after registering at conference. psats.org. Reservations for the PSATS Conference MUST be made through PSATS for the room block rate. Any reservations made outside of PSATS will not be eligible for PSATS room block rates. The room rates do not reflect applicable state and local room occupancy taxes (currently 11%; subject to change). Reservations will be available on a first-come, first-served basis.
Changes and cancellations prior to April 25, 2025, can be made by contacting conference@psats. org or 717-763-0930, ext. 190. To change or cancel your reservation after April 25, 2025, contact the hotel directly. Refer to reservation confirmation email for your hotel’s cancellation policy. You may be charged a fee. Additionally, “no shows” will be billed.
Final confirmation by March 24 from hotels.
Limited block of rooms at Hershey Lodge; each exhibiting company is only permitted to book one room at the Hershey Lodge. Multiple room bookings at Hershey Lodge voids all reservations.
Exhibitor Hospitality Suites
Apply
To apply for a hospitality suite, contact conference@psats.org Hospitality suites at the Hershey Lodge must be reserved through PSATS. There are limited rooms available for hospitality suites, and applications will be taken in the order they are received. Hospitality suites must be open (at minimum) Sunday, Monday, and Tuesday evenings, May 4-6, 2025. The guest room rate includes overnight accommodation only per room per night. Suites range from $210 to $503 per night. Room rates do not reflect applicable state and local room occupancy taxes (currently 11%) subject to change.
Note: There is a limit of two hotel rooms (hospitality suite) rooms per application.
Note: The Hershey Lodge requires a minimum of $300 per day food/ non-alcoholic beverage purchase from those reserving hospitality suites. Depending on what suite reservation the Hershey Lodge may charge $200 to remove furniture for hospitality function.
Visit
A list of Hospitality suites will be listed on the conference app and in the program book.
Hotel Information
Best Western Plus Hershey
1800 E. Chocolate Avenue
Hershey, PA 17033
Phone: 717-745-2378
$146
Comfort Inn at the Park
1200 Mae Street
Hummelstown, PA 17036
Phone: 717-566-2050
$127 Comfort Suites Hummelstown
Hershey
320 Milroy Road
Hummelstown, PA 17036
Phone: 717-220-8526
(Construction on 322 and Milroy Rd.)
$154
Courtyard by Marriott Hershey
515 E. Chocolate Avenue
Hershey, PA 17033
Phone: 717-533-1750
$149
Days Inn by Wyndham Hershey
350 W. Chocolate Avenue
Hershey, PA 17033
Phone: 717-534-2162
$130
Hampton Inn & Suites Hershey
749 E. Chocolate Avenue
Hershey, PA 17033
Phone: 717-533-8400
$139 - Standard Hotel Room
$159 - 2 Queens w/ Sofa Bed
$169 - King Suite
Hampton Inn & Suites Hershey
Near the Park
195 Hershey Road
Hummelstown, PA 17036
Phone: 717-566-3369
$143
Hershey Lodge (HEADQUARTERS)
325 University Drive
Hershey, PA 17033
Phone: 717-533-3311
$210 - 1P /$214 - 2P (2-night stay minimum)
Hersheypark Camping Resort
1200 Sweet Street
Hummelstown, PA 17036
Phone: 888-710-0917
$142 - Deluxe 1-Bedroom Cabin
$173 - Deluxe 2-Bedroom Cabin
$62 - RV Full Hook-up
Hilton Garden Inn Hershey
550 E. Main Street
Hummelstown, PA 17036
Phone: 717-566-9292
$159
Holiday Inn Express Hershey
610 Walton Avenue
Hummelstown, PA 17036
Phone: 717-583-0500
$146
Holiday Inn Harrisburg-Hershey
604 Station Road
Grantville, PA 17028
Phone: 717-469-0661
$159 - May 3, 2025
$139 - May 4 - May 7, 2025
Howard Johnson by Wyndham Hershey
845 E. Chocolate Avenue
Hershey, PA 17033
Phone: 717-533-9157
$119
Spark by Hilton Hershey Near the Park
181 Hershey Road
Hershey, PA 17033
Phone: 717-583-5151
$146 SpringHill Suites Hershey
Near Park
115 Museum Drive
Hershey, PA 17033
717-583-2222
$159 – 2 Queens w/ Pull Out Sofa
$149 - King w/ Pull Out Sofa
Super 8 Wyndham Hershey
210 Hockersville Road
Hershey, PA 17033
Phone: 717-534-1600
$130
The Hotel Hershey
100 Hotel Road
Hershey, PA 17033
Phone: 717-533-2171
$256 - Hotel Room
$356 - Cottage Room (2-night stay minimum)
Sponsor Information
All Sponsorship Levels Include (unless noted below):
• All Sponsorships confirmed by 10/30/24 will have their logo in the Attendee and Exhibitor Registration Brochure Mailings.
• Sponsor’s logo and website link on the PSATS “Conference Registration” web page.
• Live link on the conference mobile app through 12/31/2025.
• Special ribbon on sponsor’s name badge.
• Sponsorship listing in the conference program book.
• Social media posts recognizing sponsor.
• Logo on the official conference sponsor list appearing on the video screens in the general sessions each morning, Monday through Wednesday.
• Logo with all conference shuttle buses all day Sunday-Tuesday and on monitors at the PSATS Exhibit Booth.
• Logo on conference sponsor banner prominently displayed in Chocolate Lobby.
Conference Educational Workshop:
• Available for Silver Sponsorship Levels and above
• Sponsorships confirmed by 10/30/24 are guaranteed a Conference Education Workshop. After 10/30/24, they will be first come, first served and based upon availiabilty.
• A Workshop Submission link will be provided for all qualifying sponsorship levels once sponsorship is confirmed.
• Only completed workshop submissions will be accepted.
• Workshop time slots are Monday and Tuesday during conference between 1:15 pm and 5:15 pm.
• All workshop handouts, presentation files, and one-page presentation marketing summary must be provided to PSATS by March 21, 2025.
• Every workshop room will have a laptop, speaker, screen, and LCD projector. Costs associated with additional equipment will be the responsibility of the presenter.
Conference Tote Bag Sponsorship
$25,000
• Exclusive Sponsor for the PSATS Conference Tote Bag
• Company Logo will be on the Tote Bag
• Workshop session Monday or Tuesday afternoon of the conference (with description in program book)
• Introduce and Moderate a Non-Competitor Workshop Session
• Full-page 4-color ad in the Pa. Township News magazine – month of your choice
• Plus all items listed at left under All Sponsorship Levels Included
Conference Lanyard Sponsorship
$15,000
• Exclusive Sponsor for the PSATS Conference Lanyard
• Company Logo will be on the Lanyard
• Workshop session Monday or Tuesday afternoon of the conference (with description in program book)
• Introduce and Moderate a Non-Competitor Workshop Session
• Full-page 4-color ad in the Pa. Township News magazine – month of your choice
• Plus all items listed on at left under All Sponsorship Levels Included
Platinum Sponsorship
$15,000
• One 8 ft. x 10 ft. exhibit booth during conference exhibit show, with a special sign on booth.
• Choice of one (with recognition signage):
• Exhibit hall breakfast mixer Monday morning of the conference
• Exhibit hall breakfast mixer Tuesday morning of the conference
• Workshop session Monday or Tuesday afternoon of the conference (with description in program book)
• Introduce and Moderate a Non-Competitor Workshop Session
• Full-page 4-color ad in the Pa. Township News magazine – month of your choice
• Plus all items listed on the previous page under All Sponsorship Levels Included
Gold Sponsorship
$10,000
• One 8 ft. x 10 ft. exhibit booth during conference exhibit show, with a special sign on booth.
• Choice of one:
• General session video screens Monday of the conference
• General session video screens Tuesday of the conference
• General session video screens Wednesday of the conference
• Workshop session Monday or Tuesday afternoon of the conference (with description in program book)
• Introduce and Moderate a Non-Competitor Workshop Session
• Full-page 4-color ad in the Pa. Township News magazine – month of your choice
• Plus all items listed on the previous page under All Sponsorship Levels Included
Mobile App Sponsorship
$7,500
• Exclusive sponsorship of PSATS’ Conference mobile app
• Your logo will always appear on the mobile screen with a link to your website and will be live until December 31, 2025
• Workshop session Monday or Tuesday afternoon of the conference (with description in program book and mobile app)
• Full-page 4-color ad in the Pa. Township News magazine – month of your choice
• Plus all items listed on the previous page under All Sponsorship Levels Included
Conference Website Sponsorship
$7,500
• Exclusive sponsorship of PSATS’ Conference website
• Your logo will always appear on the top of the website and have a live link to your website
• Workshop session Monday or Tuesday afternoon of the conference (with description in program book and mobile app)
[SOLD]
• Full-page 4-color ad in the Pa. Township News magazine – month of your choice
• Plus all items listed on the previous page under All Sponsorship Levels Included
Silver Sponsorship
$7,500
• One 8 ft. x 10 ft. exhibit booth during conference exhibit show, with a special sign on booth.
• Choice of one (with recognition signage):
• Water coolers in the exhibit hall Sunday of the conference
• Water coolers in the exhibit hall Monday of the conference
• Workshop session Monday or Tuesday afternoon of the conference (with description in program book)
• Introduce and Moderate a Non-Competitor Workshop Session
• Full-page 4-color ad in the Pa. Township News magazine – month of your choice
• Plus all items listed on the previous page under All Sponsorship Levels Included
Bronze Sponsorship
$5,000
• One 8 ft. x 10 ft. exhibit booth during conference exhibit show, with a special sign on booth.
• Choice of one:
• Water coolers in the exhibit hall Tuesday of the conference.
• One of the Prizes given out Monday morning of the conference.
• One of the Prizes given out Tuesday morning of the conference.
• One of the Prizes given out Wednesday morning of the conference.
• Introduce and Moderate a Non-Competitor Workshop Session.
• Full-page B&W ad in the Pa. Township News magazine –month of your choice.
• Plus all items listed previously under All Sponsorship Levels Included
Patron Sponsorship of Event & Other Items - Prices Vary
Event Sponsorships:
Welcome Reception in the Exhibit Hall*; Donuts with Dave*; Themed Dinner*; County Association Presidents’ Breakfast; Secretaries-Managers Luncheon*; Legislative Reception*; Standing Committee Luncheon; First Timers Reception; BeeHive
Other Event Sponsorship Opportunities:
Conference Attendee Pin Map; Evening Event Photo Booth; Charging Stations; Name Badge Ribbon Wall; Water/Snacks in the Member Lounge*; Schedule at a Glance; Conference Notebooks; Bingo; Conference Pens; Directional Signage; Water Coolers in Workshop Rooms or General Session.
*Multiple sponsorships available. Note: These events are subject to change. PSATS reserves the right to substitute items of equal or greater value.
Q. How Can You Speak to Almost
Officials
Don’t let your competition beat you to the punch. Reserve your ad space today in PSATS’ 2025 Conference program book. This handy reference guide is a constant companion for conference attendees. At the last conference, nearly 100 businesses and agencies advertised their goods and services here. This year, make sure you’re one of them!
Company/Agency Name
Contact Person
Address
Pennsylvania State Association of Township Supervisors
4855 Woodland Drive
Enola, PA 17025-1291 (717) 763-0930
2025 Conference Sponsors
DOUBLE PLATINUM