You’re Invited
David M. Sanko Executive Director
The PSATS Executive Board cordially invites you to attend PSATS’ 2025 Annual Educational Conference & Exhibit Show taking place May 4-7, 2025, in Hershey, PA.
Everything you need to know to register for the conference you will find in this booklet and by visiting conference.psats.org.
Registration Opens January 14, 2025
Conference registration and hotel room reservation opens at 9 a.m. January 14, 2025, at conference.psats.org. Online registration will save you time and money because your township can do a “group” registration and at a lower cost! If this is your first conference, please register for one of our two free “What You Need to Know About the Conference” webinars scheduled for April 3, 2025. You’ll find the link at conference.psats.org
Our Annual Conference and Exhibit Show is a cornerstone of our commitment to providing township officials with valuable education, networking, and resources to better serve their communities. This year’s event promises to be our most engaging and informative yet. Here are some highlights you won’t want to miss:
• SPEAKERS: Hear from inspiring thought leaders and experts who will share their insights on the latest trends and challenges.
• OVER 75 WORKSHOPS: Dive into a wide range of topics, including Administration, Planning/Zoning, Public Safety, and Public Works. Each session is designed to provide practical knowledge and innovative solutions to help you excel in your role.
• SPECIAL EVENTS: Enjoy a variety of special events, including May the 4th Be With You Welcome Reception, Fiesta Reception with Exhibitors, Legislative Grassroots Reception, and Secretaries-Managers Luncheon.
• LARGEST MUNICIPAL EXHIBIT SHOW IN PENNSYLVANIA: Explore the latest products, services, and technologies from a variety of exhibitors. Discover new tools and resources to support your township’s operations.
To register, please visit conference.psats.org; for questions or more details, call (717) 763-0930, ext. 190, or email conference@psats.org.
We look forward to welcoming you to the 2025 PSATS Annual Educational Conference & Exhibit Show. Together, we can continue to build stronger, more effective townships across Pennsylvania. You can’t afford NOT to go!
Authorization
Four Reasons...
TO NOT MISS THE PSATS CONFERENCE
1. EDUCATION:
The conference features a diverse range of educational sessions covering various aspects of township governance, administration, and best practices. These sessions are led by knowledgeable speakers and provide attendees with practical insights, tools, and strategies to enhance their effectiveness in managing townships.
2. NETWORKING:
The conference brings together professionals, experts, and leaders in township governance and administration. Networking with peers and industry experts provides invaluable opportunities for collaboration, idea exchange, and learning from others’ experiences.
3. BUSINESS MEETING:
One of the most important actions townships and county associations take at the conference is voting on resolutions to guide PSATS’ legislative agenda for the following year. These are the bills and policies that you direct the Association to pursue in Harrisburg and Washington.
4. EXHIBIT SHOW:
With close to 300 exhibitors, attendees can expect a wide array of products and services on display. From technology solutions to infrastructure developments, equipment, consulting services, and more.
For authorization by the Township Code to attend the PSATS Annual Conference, see below.
AUTHORITY TO ATTEND
Section 1402(d) of the Township Code authorizes the board of supervisors to designate one or more of the following elected or appointed officials to attend the annual conference as a delegate: the supervisors, township secretary, township treasurer, and/or township manager. Each township that has paid State Association dues for the current year must appoint one of these delegates to be the voting delegate at the state conference. The township secretary is the official person to certify the voting delegate from your township. Also, Section 607(4) of the Township Code authorizes the board of supervisors to send any other township employee, including roadmasters and public works employees, or other elected or appointed officials, such as township solicitors and engineers, planning commission members, and emergency management coordinators, to the conference.
WAGE AND EXPENSE REIMBURSEMENT
Section 1402(g)(2) of the Township Code authorizes townships to compensate their employees, including supervisors who are employed by the township (either full- or part-time), at their regular employee rate while attending the annual conference. Section 1402(g)(3) allows townships to compensate supervisors who are not employed by the township with full or partial reimbursement for lost wages while attending the annual conference. The board of supervisors has the discretion to authorize this reimbursement but must establish a policy. Section 1402(g)(1) of the Township Code authorizes all township attendees to be reimbursed for:
• the conference registration fee;
• mileage for the use of a personal vehicle or actual transportation expenses for traveling to and from the conference; and
• all other actual expenses that the township board of supervisors may have agreed to pay.
Every township attendee must submit to their local board an itemized account of expenses incurred at the conference. No attendee may receive expense reimbursement for more than four days, including the time and mileage for traveling to and from the conference. Guests are not authorized to receive reimbursement for any expenses.
Schedule of Events
SUNDAY, MAY 4
Check-In
Great American Lobby: 8 a.m. - 6 p.m.
Chocolate Lobby: 10 a.m. - 7 p.m.
The “Hive” - Store/Lounge Meet, Mingle & Merchandise: 9:30 a.m. - 6:30 p.m.
Gathering spot for New-Bees and attendees, the PSATS Store, and staff will be on hand throughout the day.
Exhibit Show
Network with Exhibitors: 12 p.m. - 6 p.m.
This show is the largest of its kind in Pennsylvania and features close to 300 vendors with a variety of products, services, and equipment.
Roadmasters Roundtable
Roundtable Discussion: 2 p.m. - 4 p.m.
Discussion of real-world road issues from the people who work on the roads every day.
New-Bee Meet-and-Greet with PMGA Members
First-Time Conference Attendees Meet-and-Greet:
4:15 p.m. - 5:15 p.m.
This special First-Timers and PMGA Reception is open to all conference “New-Bees,” and Pennsylvania Municipal Government Academy members. Separate registration required.
May the 4th Be With You Welcome Reception: 7 p.m. - 9 p.m.
This ticketed event costs $35 per person. Don’t miss out on lively music, food and photo booth! Separate registration required.
MONDAY, MAY 5
Check-In
Great American Lobby: 7 a.m. - 4:30 p.m.
Chocolate Lobby: 7 a.m. - 5:30 p.m.
The “Hive” - Store/Lounge Meet, Mingle & Merchandise: 7 a.m. - 5:30 p.m.
Exhibit Show
Network with Exhibitors: 7:30 a.m. - 3 p.m.
Attendee/Exhibitor Breakfast Mixer 7:30 a.m.
Donuts with Dave
Network with Executive Director: 7:30 a.m.
Grab a donut and coffee and chat with PSATS Executive Director Dave Sanko and other attendees.
General Session
Opening General Session: 8:30 a.m. - 10:30 a.m.
Hear from speakers and state officials, recognize fellow PSATS members in the Excellence Awards Ceremony, and show your township pride in the Parade of Flags.
Population Committee & Managers Roundtables
Workshop Session #1: 10:50 a.m. – 11:55 a.m.
Share information with your peers in similar-sized townships at these roundtable discussions.
Workshop Sessions
Session #2: 1:15 p.m. - 2:20 p.m.
Session #3: 2:45 p.m. - 3:50 p.m.
Session #4: 4:10 p.m. - 5:15 p.m.
Sangria with Sanko and Outdoor Exhibitors
5 p.m. - 6 p.m.
Join us for this perfect opportunity to connect with fellow attendees and exhibitors in an open-air setting. Enjoy sangria, chips, and salsa while exploring innovative displays. Don’t miss this chance to network. Free separate registration required.
MONDAY, MAY 5
Fiesta Reception with Indoor Exhibitors
6 p.m. - 7 p.m.
Join us for a Cinco de Maya Fiesta celebration in the indoor exhibit area, where attendees and exhibitors come together with engaging conversations and networking. Enjoy hors d’oeuvres and a variety of beverages. Don’t miss out on the fun - let’s fiesta together! Free separate registration required.
Bingo
PSATS Bingo: 7:30 p.m. - 9:30 p.m.
This ticketed event costs $30 per person. Twenty games of bingo will be played for various prizes.
Separate registration required.
TUESDAY, MAY 6
Check-In
Great American Lobby: 7 a.m. - 2 p.m.
Chocolate Lobby: 7 a.m. - 5 p.m.
The “Hive” - Store/Lounge Meet, Mingle & Merchandise: 7 a.m. - 5 p.m.
Exhibit Show
Network with Exhibitors: 7:30 a.m. - 1:30 p.m.
Attendee/Exhibitor Breakfast Mixer: 7:30 a.m.
General Session
Business Meeting: 8:30 a.m. - 12 p.m.
Legislative leaders and the chairs of the Finance, Rules, Nominations, and Resolutions committees will present their reports. Voting delegates will also elect Association officers and establish PSATS’ legislative agenda.
Secretaries-Managers Luncheon
PSATS Recognizes Secretaries & Managers: 12 p.m. - 1 p.m.
Be sure to come and network with other township administrators. The luncheon will be followed by the always-popular Secretaries-Managers Q&A session. $15 for secretaries and managers; $25 for others. Separate registration required.
TUESDAY, MAY 6 (continued)
Workshop Sessions
Session #5 :1:15 p.m. - 2:20 p.m.
Session #6: 2:45 p.m. - 3:50 p.m.
Session #7: 4:10 p.m. - 5:15 p.m.
Legislative Grassroots Reception
Network with state legislators: 6 p.m. - 7:30 p.m.
Meet and greet your elected state senators and representatives. Free. Separate registration required.
Entertainment Music by Chris Eckert: 7:45 p.m. - 9:45 p.m.
WEDNESDAY, MAY 7
Donuts with Dave Network with Executive Director: 7:30 a.m.
Grab a donut and coffee and chat with PSATS Executive Director Dave Sanko and other attendees.
Check-In
Chocolate Lobby: 8 a.m. - 12 p.m.
The “Hive” - Store/Lounge Meet, Mingle & Merchandise: 8 a.m. - 11 a.m.
General Session
Closing Session: 8:30 am - 12 pm
Leaders Q&A Forum
PSATS Youth Awards
PSATS Scholarship
Keynote Speaker
Exhibit Show
L argest Municipal Exhibit Show in the State
By attending PSATS’ Annual Educational Conference, you will have access to the largest municipal exhibit show of its kind in Pennsylvania. Nearly 300 vendors and state and federal agencies will be on hand to meet with you and talk about their products and services.
Show Hours
Sunday, May 4
12 p.m. to 6 p.m.
Monday, May 5
Indoor Exhibitors: 7:30 a.m. to 3 p.m.; 6 p.m. to 7 p.m
Reception: 6 p.m. to 7 p.m
Outdoor Exhibitors: 7:30 a.m. to 3 p.m.
Reception: 5 p.m. to 6 p.m.
Tuesday, May 6
7:30 a.m. - 1:30 p.m.
Special Events
Attendee/Exhibitor Breakfast Mixer
Monday, May 5, 7:30 a.m.
Sangria with Sanko and Outdoor Exhibitors
Monday, May 5, 5 p.m. to 6 p.m.
Fiesta Reception with Indoor Exhibitors
Monday, May 5, 6 p.m. to 7 p.m.
Attendee/Exhibitor Breakfast Mixer
Tuesday, May 6, 7:30 a.m.
Workshops
Over 75 Workshops: Dive into a wide range of topics, including Administration, Planning/Zoning, Public Safety, and Public Works. Each session is designed to provide practical knowledge and innovative solutions to help you excel in your role.
Administration: A broad overview of municipal administration. Experts discuss the Township Code, human resource issues, risk management, Right-to-Know Law responsibilities, budgeting and municipal accounting, audits, investments, and pension management.
• Township Financial Management
• Dealing with Bizarre and Unique Employment Questions
• Event Essentials & Fundraising Fun
• Low-Cost Strategies for Public Engagement
• Public Meetings in Contentious Times
Planning/Zoning: Municipal planning responsibilities covered by our experts include the Pennsylvania Municipalities Planning Code, subdivision and land development, zoning, duties of the planning commission and zoning hearing board, and administration and enforcement of the Uniform Construction Code.
• Do Tiny Homes (ECHO Dwellings) Have a Home in Your Township?
• Freight Planning & Management: A Collaborative Approach
• Navigating Development – A Mock Hearing on Multi-Family Housing
• The Role of Land Use & Planning in Character Preservation
• Utility-Scale Solar Preparing for a Surge of Projects
Public Safety: Our experts discuss topics such as fire service, emergency management, police, ambulance service, mutual aid, homeland security, and municipal liability for volunteers.
• Effective Relationships with Volunteer Fire Companies
• EMS in Crisis – What Municipal Leaders Need to Know!
• Issues Affecting Part-Time Police Officers
• Managing Electric Vehicle Charging: An Ordinance Approach
• Securing Our Communities: Cybersecurity and Your Township
Public Works: A broad look at municipal public works responsibilities. Topics covered by our experts include road and bridge maintenance, road safety, stormwater management, traffic signs and signals, and posting and bonding.
• Best Practices for Inspecting Locally Owned Bridges
• Building a Better Stormwater Control Measure Program
• Creating Recreation Opportunities in Rural Townships
• Maximizing the Life Cycle of Township Roads
• Starting Strong: A Roadmap for Public Works Upgrades
To see the complete list of workshops, visit conference.psats.org.
PSATS Affiliate Seminars
TEMA Spring Seminar – $125*
Sunday, May 4, 2025
9 a.m. - 4 p.m.
PAAZO Spring Seminar – $125*
Sunday, May 4, 2025
9 a.m. - 4 p.m.
Solicitors Spring Seminar – $175*
Monday, May 5, 2025
9:30 a.m. - 3:30 p.m.
Engineers Spring Seminar – $125* Monday, May 5 & Tuesday, May 6, 2025
8:30 a.m. - 11:30 a.m.
Separate registrations required.
*Member rate. To register, go to psats.org/psats-educationalcatalog/ and choose Seminars from the menu on the left.
Networking
Welcome Reception
May The 4th Be With You:
Monday, May 4: 7 p.m. - 9 p.m.
This ticketed event costs $35 per person. Don’t miss out on lively music, food, and photo booth! Separate registration required.
New-Bee Meet-and-Greet with PMGA Members
Monday, May 4: 4:15 p.m. - 5:15 p.m.
This special First-Timers and PMGA Reception is open to all conference “New-Bees,” and Pennsylvania Municipal Government Academy members. Free separate registration is required.
Population Committee Roundtables
Monday, May 5: 10:50 a.m. - 11:55 a.m.
The chair of PSATS’ four population committees will moderate roundtable discussions. Township officials interested in networking with officials from similar-sized municipalities should attend this event.
Twps. Under 2,000
Twps. Between 2,001 and 5,000
Twps. Between 5,001 and 10,000 Twps. Over 10,000
Managers Roundtable
Monday, May 5: 10:50 a.m. - 11:55 a.m.
Join managers from across the state for this panel discussion to exchange ideas about township issues.
Sangria with Sanko and Outdoor Exhibitors
Monday, May 5: 5 p.m. - 6 p.m.
Attendees will be able to meet with vendors and enjoy sangria, chips and salsa. Free seperate registration required.
Fiesta Reception with Indoor Exhibitors
Monday, May 5: 6 p.m. - 7 p.m.
Meet with vendors in a relaxed atmosphere while enjoying food and beverage. Free separate registration required.
Secretaries-Managers Luncheon
Tuesday, May 6: 12 p.m. - 1 p.m.
Network with other administrators from throughout the state at this “thank-you” luncheon.
Secretaries-Managers Q&A
Tuesday, May 6: 1:15 p.m. - 2:20 p.m.
Join secretaries and managers from throughout the state for this panel discussion to exchange ideas about township issues.
Legislative Grassroots Reception
Tuesday, May 6: 6 p.m. - 7:30 p.m.
Don’t miss this opportunity to meet with your lawmakers!
Tips for the Legislative Grassroots Reception
• Personally invite your legislator to attend and let them know you will be there!
• Actively seek out your legislator at the reception. This is the perfect opportunity to engage them on specific issues, update them on things happening in your township, and build a stronger relationship.
• Plan ahead! Think about topics important to your township and use real experiences to explain them to your legislator.
• Introduce your legislator to fellow supervisors.
• Be sure to exchange contact information with your legislator if you don’t already have it!
• If you’re unsure about the issues, stop by the PSATS Legislative Update before the Grassroots Reception to learn more about what’s happening in Harrisburg.
Business Meeting Voting & Resolutions
Importance of Resolutions
One of the most important actions township officials can take at the Annual Conference is voting on proposed resolutions. A resolution adopted at the Annual Conference directs PSATS policy and advocacy for the next five years and tells the state legislature and state agencies what townships need.
Resolutions may be proposed by county associations, PSATS standing committees, and the Association’s Executive Board. The PSATS Resolutions Committee reviews and discusses all submitted resolutions and votes to support or oppose each one. The Resolutions Committee also reviews all resolutions that have been on the Association’s books for five years and determines which should be considered by the delegates for readoption.
The criteria below should be followed when proposing resolutions:
• Does it directly impact an essential function or authority of townships?
• Does it amend or change a state or federal law, regulation, or court decision that directly impacts townships?
• Does it include clear language to communicate the desired objective?
• Is it actionable and measurable?
• Does it directly benefit townships?
Voting on Resolutions
During the business session on Tuesday, May 6, voting delegates vote on the resolutions. Resolutions that have been supported by the Resolutions Committee are automatically taken up for discussion and then a vote.
Resolutions that the committee has opposed must receive a motion from the floor from a delegate of a non-sponsoring county association and a second from a voting delegate of a second non-sponsoring county association before they can be discussed and brought to a vote. If no one makes a motion, the resolution fails.
As the Annual Conference approaches, every township should make sure that it has designated a voting delegate who understands and takes seriously their responsibility to act on behalf of the township.
Be Sure to Appoint Your Township’s Voting Delegate
The Township Code requires each township board to officially designate one of its attendees as the “voting” delegate, who must be certified by the township secretary when registering that person. Selecting your voting delegate should best be decided at your organization meeting to prepare for registration. Your township’s voting delegate will help set Association policy by voting on resolutions and electing the officers and Executive Committee members who will lead PSATS into the future.
Appointing a voting delegate is an important step because it ensures that your township has a voice during discussions on important legislative issues.
Each member township that has paid its dues is entitled to one voting delegate at the annual conference, who must be a township supervisor, manager, secretary, or treasurer. Each county association may also appoint one voting delegate for each 10 townships in the county or portion thereof and is guaranteed a minimum of two voting delegates.
PSATS
EDUCATIONAL CONFERENCE AND EXHIBIT SHOW MAY 4-7, 2025
✓ Make sure you have the PSATS ID number for each registrant (Any questions on PSATS ID numbers, email memberservices@psats.org).
✓ Make sure each registrant has their own email address and it is used only once!
✓ Choose a voting delegate.
✓ Review the checklist form on conference. psats.org to see all the events and determine what each registrant wants to attend.
✓ Have top three hotel choices ready.
Conference & Hotel Registration Opens: 9 a.m. Jan. 14
If needed, our Registration and Hotel Reservation Help Desk will be available beginning January 14 at 9 a.m. Call (717) 763-0930, ext. 190.
Registration Information
Registration Begins Tuesday, January 14, 2025
Conference registration and hotel room reservation opens at 9 a.m. January 14. To register, click on the “register here” button at conference.psats.org. Select Conference Attendee. Enter your PSATS ID # (must be entered for member rate). Enter all required information, including attendee email address, township/organization, position, and voting delegate information.
Registration must be completed with payment to access the hotel reservations (if needed).
No Increase for 2025
Member Rates:
$199 Price per person through April 14, 2025
$249 Price per person after April 14, 2025
Non-Member Rates:
$249 Price per person through April 14, 2025
$299 Price per person after April 14, 2025
Guest Rates:
$90 Price per person through April 14, 2025
$100 Price per person after April 14, 2025
Registration FAQS
How Do I Register?
Register at conference.psats.org. A “How to Register” video is available at conference.psats.org beginning January 6.
What Is the PSATS ID #?
Make sure to have PSATS ID #s before you begin registration. If you do not have your PSATS ID #, contact memberservices@psats.org or (717) 763-0930, ext. 195, before January 14. Example of PSATS ID #: C123456.
Attendee vs. Contact Email
An attendee email is for the individual attending the conference. The contact email is for an individual who wants to be copied on email correspondence.
An Employee or Official Change
Did you have a change in a registered employee or official? Email conference@psats.org or call (717) 7630930, ext. 190, and PSATS can update the registration to the new individual.
Questions?
Contact conference@psats.org or (717) 763-0930, ext. 190.
Cancellation Policies
Conference registration cancellations received through April 14, 2025, will be assessed an administrative fee of $50 per member/non-member registration and $25 per guest registration. No refunds will be made for conference registration cancellations received after April 14, 2025. No cancellation/refunds will be given on any food or events after April 28.
Badge Information
Your badge is your entrance pass. If you lose your badge, a replacement will cost $50.
Guests must register for the conference and wear their name badges for access to all the conference activities and special events, including the exhibit areas and receptions. The guest registration is only for guests of township officials and employees.
Hotel Information
Best Western Plus Hershey
1800 E. Chocolate Avenue
Hershey, PA 17033
Phone: 717-745-2378
$146
Comfort Inn at the Park
1200 Mae Street
Hummelstown, PA 17036
Phone: 717-566-2050
$127 Comfort Suites Hummelstown
Hershey
320 Milroy Road
Hummelstown, PA 17036
Phone: 717-220-8526
(Construction on 322 and Milroy Rd.)
$154
Courtyard by Marriott Hershey
515 E. Chocolate Avenue
Hershey, PA 17033
Phone: 717-533-1750
$149 Days Inn by Wyndham Hershey
350 W. Chocolate Avenue
Hershey, PA 17033
Phone: 717-534-2162
$130
Hampton Inn & Suites Hershey
749 E. Chocolate Avenue
Hershey, PA 17033
Phone: 717-533-8400
$139 - Standard Hotel Room
$159 - 2 Queens w/ Sofa Bed
$169 - King Suite
Hampton Inn & Suites Hershey
Near the Park
195 Hershey Road
Hummelstown, PA 17036
Phone: 717-566-3369
$143
Hershey Lodge (HEADQUARTERS)
325 University Drive
Hershey, PA 17033
Phone: 717-533-3311
$210 - 1P /$214 - 2P (2-night stay minimum)
Hersheypark Camping Resort
1200 Sweet Street
Hummelstown, PA 17036
Phone: 888-710-0917
$142 - Deluxe 1-Bedroom Cabin
$173 - Deluxe 2-Bedroom Cabin
$62 - RV Full Hook-up
Hilton Garden Inn Hershey
550 E. Main Street
Hummelstown, PA 17036
Phone: 717-566-9292
$159
Holiday Inn Express Hershey
610 Walton Avenue
Hummelstown, PA 17036
Phone: 717-583-0500
$146
Holiday Inn Harrisburg-Hershey
604 Station Road
Grantville, PA 17028
Phone: 717-469-0661
$159 - May 3, 2025
$139 - May 4 - May 7, 2025
Howard Johnson by Wyndham Hershey
845 E. Chocolate Avenue
Hershey, PA 17033
Phone: 717-533-9157
$119
Spark by Hilton Hershey Near the Park
181 Hershey Road
Hershey, PA 17033
Phone: 717-500-1976
$146
SpringHill Suites Hershey Near Park
115 Museum Drive
Hershey, PA 17033
717-583-2222
$159 – 2 Queens w/ Pull Out Sofa
$149 - King w/ Pull Out Sofa
Super 8 Wyndham Hershey
210 Hockersville Road
Hershey, PA 17033
Phone: 717-534-1600
$130
The Hotel Hershey
100 Hotel Road
Hershey, PA 17033
Phone: 717-533-2171
$256 - Hotel Room
$356 - Cottage Room (2-night stay minimum)
Please note that the room rate per night does not include state/local occupancy taxes. For more information on hotels visit conference. psats.org.
Hotel & Shuttle Information
Hotel FAQs
How Do I Make a Reservation?
Reservations are made directly after registering at conference.psats.org. Reservations for the PSATS Conference MUST be made through PSATS for the room block rate. Any reservations made outside of PSATS will not be eligible for PSATS room block rates. The room rates do not reflect applicable state and local room occupancy taxes (currently 11%; subject to change). Reservations will be available on a first-come, first-served basis. A credit card will be required to guarantee the hotel reservation. Check with hotel about their payment and cancellation policies.
Deadline for PSATS Room Rate
The PSATS hotel reservation group rate ends April 25, 2025. After this date, availability may be limited, and room rates are subject to change.
Hotel Changes/Cancellations
Changes and cancellations prior to April 25, 2025, can be made by contacting conference@psats.org or (717) 763-0930, ext. 190. To change or cancel your reservation after April 25, 2025, contact the hotel directly. Refer to your reservation confirmation email for your hotel’s cancellation policy. You may be charged a fee. Additionally, “no shows” will be billed.
Questions
For questions and/or to be added to a hotel waitlist, contact (717) 763-0930, ext. 190, or conference@psats.org
County Association & Exhibitor
Hospitality Suites Apply
To request a hospitality suite, contact conference@psats.org. Hospitality suites at the Hershey Lodge must be reserved through PSATS. There are limited rooms available for hospitality suites, and requests will be taken in the order they are received. Hospitality suites must be open (at minimum) Sunday, Monday, and Tuesday evenings, May 4-6, 2025. Hospitality rooms range from $210 to $503 per night. Room rates do not reflect applicable state and local room occupancy taxes (currently 11%; subject to change).
Note: There is a limit of two hotel rooms (hospitality suite) per application.
Note: The Hershey Lodge requires a minimum of $300 per day food/non-alcoholic beverage purchase from those reserving hospitality suites. Depending on what suite is reserved, the Hershey Lodge may charge $200 to remove furniture for hospitality function.
Visit A list of hospitality suites will be available on the conference app and in the program book.
Shuttle Schedule
BETWEEN HERSHEY LODGE AND OTHER CONFERENCE LODGING
PSATS is offering a shuttle service that will run on the following schedule:
Sunday, May 4: Noon to 10 p.m. Monday, May 5: 7 a.m. to 10 p.m. Tuesday, May 6: 7 a.m. to 11 p.m.
The free shuttle will pick up and drop off passengers at the Chocolate Lobby entrance of the Hershey Lodge and at the shuttle pickup location of each conference hotel.
BETWEEN THE HERSHEY LODGE AND GIANT CENTER
PSATS is offering a shuttle service that will run on the following schedule:
Monday, May 5: 7 a.m. to 8 p.m. Tuesday, May 6: 7 a.m. to 8 p.m.
The free shuttle will pick up and drop off passengers at the Chocolate Lobby entrance of the Hershey Lodge and at the trolley stop #2 in the Giant Center parking lot, which is marked by a “PSATS” banner.
Please note: There is no satellite parking shuttle running on Sunday to the Giant Center.
Fun, Food, & Activities
Sight and Sound Theatre & Lunch Guest Tour
RESTAURANT INFO
May 6, 2025 | 9:15 am to 5:30 pm | $125 per person
With a catastrophic storm on its way, Noah is given a monumental task: build a boat big enough to save his family from a flood that will cover the entire earth!
Returning for one season only, this landmark production takes you on board one of the world’s best-known voyages as live animals fill the stage and aisles. Set sail inside the enormous ark as this extraordinary story comes to life in this special 30th anniversary season!
To ensure seats, registration for this guest tour closes February 28 – so sign up right away! The bus departs the Lodge at 9:15 a.m. and Noah runs from 11 a.m. until 1:30 p.m. A hearty family-stye lunch will then be served at the nearby Hershey Farm Restaurant at 2:15 p.m. to 3:45 p.m. After lunch, guests can shop at its store or tour the grounds until the bus departs at 4:30 p.m. to return to the Lodge by 5:30 p.m.
The Lodge has several restaurants open to conference attendees.
• The Bears’ Den: Lunch and dinner (plus a full-service bar).
• Cocoa Beanery: Coffee, snacks, sandwiches, and ice cream.
• Revelry: Dinner (plus a full-service bar).
• Fire & Grain: Breakfast and dinner (plus a full-service bar).
• Stacks: Breakfast and lunch inside or on the patio.
• Cocoa Cabana: Refreshments by the pool.
Please note that the hours and availability of these restaurants and facilities are subject to change.
Donuts with Dave
Monday: 7:30 a.m. - 8:15 a.m. Wednesday: 7:30 a.m. - 8:15 a.m.
Located in Cocoa Suite 1 & Cocoa Terrace. Grab a donut, pour some coffee, and chat with PSATS Executive Director David Sanko.
Lunch Service - Inside
Lunch items will be available for purchase at the Hershey Lodge on Sunday, Monday, and Tuesday, 11:30 a.m. - 2 p.m.
Lunch Service - Outside
Food trucks will be in the outdoor exhibit area: Sunday: 12 p.m. - 6 p.m. Monday: 11 a.m. - 6 p.m. Tuesday: 11 a.m. - 1:30 p.m.
Breakfast Service - Outside
At the food truck closest to the Chocolate Lobby. Monday: 7:30 a.m. - 10 a.m. Tuesday: 7:30 a.m. - 10 a.m.
Don’t Miss the Attendee/ Exhibitor Breakfast Mixers! Monday and Tuesday starting at 7:30 a.m. in the Exhibit Hall
Become a Conference Ambassador
As a PSATS Conference Ambassador, you’ll play a crucial role in creating a welcoming and organized environment for all attendees. Here are some ways you can enhance your conference experience:
Mingle and Answer Member Questions in the Hive:
Engage with members in the Hive, a designated networking area, and provide information and assistance.
Moderate Workshops:
Gather feedback from attendees by distributing and collecting evaluation forms, which helps improve future workshops.
Greet People:
Welcome attendees as they arrive, offering a friendly face and helping to set a positive tone for the event.
Help People Find Their Way:
Provide directions and assistance to attendees, ensuring they can easily navigate the conference venue.
Hand Out Materials:
Distribute conference materials such as program books, totes, and informational handouts to attendees and exhibitors.
Email powerofone@psats.org or call 717-763-0930 ext. 195. Your role as a Conference Ambassador is vital to the success of the event. Thank you for your dedication and support!
The Hive
Mix, Mingle & Merchandise
The “Hive” is a vibrant hub where individuals come together to meet, mingle, and shop for merchandise. At this lively gathering spot, New-Bees and attendees have the opportunity to engage with others, including PSATS staff and the Executive Board, fostering connections and networking. The “Hive” is also a place for PSATS-related inquiries, allowing attendees to gain insights and ask questions about the conference and PSATS. Additionally, visitors can explore and purchase a variety of items from the PSATS Store, making it a one-stop destination for both social interaction and shopping. Whether you’re looking to connect with like-minded individuals or find unique merchandise, the “Hive” offers it all.
Pennsylvania State Association of Township Supervisors
4855 Woodland Drive
Enola, PA 17025-1291 (717) 763-0930
2025 Conference Sponsors
DOUBLE PLATINUM