2024-2025 QI Overview

QUALITY IMPROVEMENT 2024-2025 OVERVIEW The Cincinnati Preschool Promise (CPP) Quality Improvement (QI) program is designed to increase access to high-quality preschool seats and improve positive teacher interactions by helping Bronze Level or unrated Providers achieve a Silver or Gold Level rating on Ohio’s Step Up To Quality (SUTQ) scale. Providers approved for the QI program will receive comprehensive assistance from highly qualified coaches, including an action plan for improvement, curriculum training, help with non-compliance issues, and support through the CPP Tuition Assistance application processes.

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QUALITY IMPROVEMENT TEAM

Lindsey DiBlasi

Brittnii Pina

Provider Specialist

Director of Quality Education

ldiblasi@cincy-promise.org 513-307-9638

bpina@cincy-promise.org 513-394-3778

HIGHLIGHTS

REMINDERS

UPDATES

TIMELINES

HIGHLIGHTS To be eligible to receive a new QI provider learning materials, your program must: a. Maintain an active CPP status. b. Complete CPP’s Developmentally Appropriate Practice Training Series. c. Meet the following preschool enrollment requirements: i. Type A FCC program must have a minimum of 2 preschool children enrolled. ii. Type B FCC program must have a minimum of 1 preschool child enrolled. iii. Center must have a minimum of 5 preschool children enrolled per preschool classroom. d. QI Providers (administrators and preschool teachers) must participate in at least 10 hours of CPP’s Ohio-approved in-person and virtual professional development sessions (approximately 4 sessions or 1 series). All sessions are FREE! i. The 2024-2025 Professional Development Catalog is currently being updated and will be emailed once completed. ii. First-year participants must attend the professional learning community for Developmentally Appropriate Practices: The DAP Way! Sessions begin in September. *The learning material kits are to enhance their learning environments, support children’s developmental milestones, and improve instructional practices.

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The Quality Improvement Policies & Procedure Guide, formerly the Quality Improvement Manual, is under revision and will be distributed to all providers once it is complete.

All QI network providers will complete ASQ:3 and ASQ:SE and share pre and postoutcomes for all preschool children. Parent consent is required.

REMINDERS Provider Feedback Form - tell us how we are doing with coaching services, professional development, overall programming, and more!

Coaches will conduct pre and post-assessments to identify program needs, strengths, and progress.

If your coaching services were paused and you would like to resume submit a Coaching Reengagement Request.

Providers will establish and learn coaching expectations with coach during the first visit.

Teacher and Administrator coaching agreements are required. All coaching sessions will be onsite. Unless the provider requests other arrangements with CPP via email at ldiblasi@cincy-promise.org Staff and Parent consent is required so coaches can collect photos/videos while visiting programs.

Providers will share their strengths in the Early Childhood Education field and opportunities for growth through the required Teacher and Administrator pre and postself-assessments and Teacher Evaluation of Leadership and Management Practices.

Active participation is required in order to receive CPP benefits. Coaches will submit NonEngaged Coaching forms when providers are not compliant/participating in coaching supports.

Funds for coaching services will be paid directly to the vendors on behalf of the provider.

UPDATES The Teacher/Staff and Preschool Enrollment rosters have been combined into a single spreadsheet. We will share communications about professional development opportunities, special initiatives, events, learning experiences, and more from CPP via text and email. The Preschool Staff & Student Enrollment Roster form is required to be updated quarterly (September 15th, December 15th, March 15th, and June 15th) and submitted to your coach.

Provider Update/ Change to Program Submission Form will replace the Provider Change/Update form. Providers or coaches should fill out this document to notify CPP of any changes to or within the child care program.

The Staff Support Fund (SSF) grant is intended to help preschool program owners and directors retain quality staff as they pursue a high quality rating. Preschool programs will have access to funds per preschool lead teaching position in their center or family child care program. For more information, please contact Kenetra Mathis, Deputy Director, at kmathis@cincy-promise.org

Timelines

PROVIDER TIMELINE CHECKLIST WITHIN INITIAL 30-45 DAYS (OR BY SEPTEMBER 30TH)

Provider Orientation Admin & Coach Agreement signed Teacher & Coach Agreement signed Photo Release signed by families Photo Release signed by staff Program staff complete selfassessments Coach & Admin complete Action Plan Coach & Teacher/s complete

EVERY OCTOBER 1ST OR WITHIN THE CHILD’S FIRST 45 DAYS OF ENROLLMENT (OR WITHIN THE PROVIDER’S FIRST 60 DAYS IN THE QI PROGRAM)

ASQ:3 Information Summaries (completed by program staff) ASQ:SE Information Summaries completed by program staff)

Action Plan Staff & Student Rosters

BY APRIL 1ST

BY JUNE 1ST

ASQ:3 Information Summaries -

Program staff self-assessments

(completed by program staff) ASQ:SE Information Summaries completed by program staff)

OTHER Licensing Concerns/Non-Compliance Report Provider Change to Programming Notice CPP 10-Hours Professional Development Developmentally Appropriate Practice” PLC required for all programs that joined CPP after January 1, 2024 Staff Support Fund (SSF): For more information: kmathis@cincypromise.org SUTQ Application for High-Quality Rating CPP Tuition Assistance Application

EVENTS Provider Annual Meeting Back to School Bash PB&J MusicaI Journeys - Family Concerts

Coaching Roadmap (QI Providers Only) WEEK 1

Coaches initiate contact with provider Preschool Staff & Student Roster

1

FIRST 45 DAYS

(Sept. 30th-Oct. 20th for existing programs) All assessments conducted by coach All self-assessments conducted by program staff Administrator, Teacher & Coach Agreements SUTQ Checklist Submit photo/video release forms Action Plans

2

MONTHLY

3

Coaching Visit Form - due on 20th Individual Coaching Summary Report - due on 20th

THROUGHOUT THE YEAR

4

Quality improvement classroom and leadership coaching Document progress on Action Plans Request for PD as needed Pre/Post-ASQ:3 and ASQ:SE for all PS-age children - due Oct. 1st & Apr. 1st (thereafter within the first 30 days on new enrollment; at least 3 months apart) SUTQ Celebrations, Non-Engaged Coaching Form, Licensing Concerns

QUARTERLY

Photos/videos taken at programs (Oct. 15th, Jan. 20th, Apr. 20th, and Jun. 15th) Action Plan Updates - at least one new goal quarterly (October 20th, January 20th, April 20th, and June 15th)

END OF THE YEAR

6

5

All post-assessments conducted by coach - due Jun. 1st All post-self-assessments conducted by program staff - due Jun. 1st Post-ASQ-3 & ASQ-SE for all PS children - due Apr. 1st Support Provider with CPP TA Program application