Trident Issue no 391 February 2018

PORT ROYAL PR Private Oceanfront Residential Community

Photo Credit: Matt Taylor–8 Magazine Submit your photo to Caitlin at opmgr@portroyalplantation.net

PR New Administrative Position

Distribution Dates Listed

Check out the Landowner submitted photos!

PR 3. President’s Column

8. Our Community

4. Link Up with Lance

9. Plantation Happenings

5. Financial Report

10. Photos

6. Maintenance & Security

12. Contact Information

7. Plans Approval Board

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PR

From the desk of Doug Bolton

Last year the Board of Directors budgeted for a part-time community assistant. We made the decision to ease the workload in the Administration office and have Lance focus more of his attention on the Beach House Project and construction. As everyone knows, our top priority for 2018 is the on-time & on-budget completion of the Beach House. At the same time, under the direction of Bob Turner, our Treasurer, we conducted a comprehensive review of the accounting services provided by our outside vendor, Southern Community Services, which currently costs the Association $35,000 per year. We found multiple areas that needed improvement and a process that was resulting in duplication of efforts, mostly due to software incompatibility. After considerable discussion and reviewing options, the Board made the decision to bring all accounting functions back in-house. Our goal is to complete the transition by the end of April. The timing is of this is good, as it allows the Association to change the approved part-time assistant to a full-time position. The costs will work out to be just about the same as allocated in our 2018 budget for accounting services.

is being remodeled. Our staff is up to the challenge, so please support them. And, as always, welcome our new employees and help them get to know the wonderful group of residents they are working for.

Due to construction at the Beach House and the Port Royal Golf Club, locations for monthly meetings may change from month to month. Please note that February’s Board Meeting will be held at the Hilton Head Library.

BOARD MEETING-Hilton Head Library Wednesday,February 21st at 2:00 pm LINK UP-Port Royal Golf Club Wednesday, February 28th at 9:00 am

Plans are underway on how to divide administrative and accounting functions among staff to best serve our Landowners. We will be gaining additional benefits as our new community specific software will eliminate the current process of entering data into as many as four different systems. The software will integrate with our current banks, and website, as well as our security and compliance systems. We have the job posted and hope to have our new staff member in place soon.

The office is going to be a very busy place for the next couple months, so please be patient. We will be reorganizing some of the administrative functions and our new maintenance manager will be getting to know the property and working with our outside vendor. We will be learning new processes – all while the Administration building Page 3

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To Order Visit the Port Royal Store http://business.landsend.com/store/portroyal/ Use Password: PortRoyal

PR

From the desk of Lance Pyle

We have been talking about the Beach House for over eighteen months, and it is amazing to see the project come to life. The Board has been very clear to me that my focus for 2018 is getting the Beach House built on-time and within available funding. While it may not seem like there is much going on right now, you may be surprised with all that has been accomplished since December: ● Contract was signed with Graves Construction by Doug Bolton on December 21, 2017 ● PSD moved a 6” water main and added shut offs on either side of the Beach House property so that the facility can be isolated from the surrounding neighbors for further work or repairs. ● Palmetto Electric moved the transformer that was next to the old beach house in the footprint of the new building. They are bringing in a new line to provide three-phase power, for the elevator and other equipment, to the facility. ● I have been working with the contractor and architect to clarify some construction details.

We’ve switched to concrete floors in the Bath House instead of wood and changed the doors from metal to fiberglass. ● Graves has moved in their construction trailer and is installing temporary power. ● Site grading and survey markers have been placed. This exposed several broken pilings below grade which need to be removed. We also discovered some pilings with concrete caps that have been difficult to remove. ● Irrigation lines have been disconnected from the well and the pool water lines identified. ● Graves entered into a contract with Year Round Pools to complete the construction of the kiddie pool. ● And the first piling went in last Wednesday! The process included three other test holes to determine the average required depth of each piling. It appears that most pilings will be 55 to 60 ft. in the ground.

As you can see we have been very busy! There is still a long road ahead of us, but we are on track to meet the deadlines set in the contract, a Memorial Day Weekend Opening for the Pool and Bath House, and the Beach House should be ready for the 2018 Annual Meeting in November. Our next steps include completing the town permitting process for the building, testing the first piling for structural load requirements, finishing the final piling layout, and beginning the foundation preparation for the Bath House and Kidde Pool.

Thank you all for your incredible patience during this process. Please remember to respect the work area and utilize the open beach access points. We will make every attempt to keep the temporary access path at the Beach House area open, but once the full construction process begins, parking will be very limited.

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PR December

Budget Monthly

Monthly Variance

YTD

Budget YTD

YTD Variance

Annual Budget

48,791

40,480

-8,311

2,206,689

2,044,689

161,905

2,044,689

Total Admin

78,863

69,749

-9,114

487,601

477,719

-9,882

477,719

Total Maintenance

84,539

112,300

27,761

501,736

516,785

15,049

516,785

Total Security

40,451

71,397

30,946

529,936

583,405

53,469

583,405

Total Utilities

-2,079

4,723

6,802

32,303

34,700

2,397

34,700

Total EMA

-167

337

504

-1,841

0

1,841

0

Total Expenses

201,608

258,506

56,898

1,549,735

1,612,609

62,874

1,612,609

Operating Surplus

-152,817

-218,026

65,209

656,856

432,080

224,779

432,080

Replacement Reserves

432,131

0

-432,131

432,181

432,080

-101

432,080

Surplus-After Reserves

-614,384

218,026

396,358

-359,474

0

359,474

0

Revenues Total Revenue Expenses

Note from the Treasurer, Bob Turner 2017 was a very positive year for Port Royal Plantation. Overall, gate pass and decal revenue exceeded budget by $162,000 and our operating expenses were $62,000 under budget, mostly due to salaries. Due to this $224,000 surplus, the Board has voted to transfer $200,000 to help fund the Beach House Project, and keep the rest in the operating fund for 2018.

The Transfer Fee, approved by Port Royal Landowners, went into effect on May 8, 2017.

The fee generated over $141,000 in revenue in just eight months! The funds collected from the Transfer Fee go directly to paying off the Disaster Recovery Line of Credit.

I hope 2018 is just as bright for Port Royal Plantation!

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PR

"The very fact of snow is such an amazement." –Roger Ebert Page 6

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PR

"Kindness is like snow— It beautifies everything it covers"–Kahlil Gibran

Thank you to all of the Landowner's who sent in their “Snow Day” pictures! Send your pictures to Caitlin at opmgr@portroyalplantation.net for consideration for the Trident!

"The first fall of snow is not only an event, it is a magical event. You go to bed in one kind of a world and wake up in another quite different, and if this is not enchantment then where is it to be found?"

–J. B. Priestley Page 7

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PR maintenance. He is a certified pesticide applicator for lawn care and tree and shrub treatments.

Welcome Scott!

Prior to the landscaping company, he was the maintenance manager at Glenwood Condominium Association for 8 years, where he worked with Lance. He was responsible for all grounds and exterior building maintenance for the 200 upscale townhouse condominiums.

Scott enjoys growing and caring for containergrown citrus trees and bonsai trees. On Sundays during football season you will find him cheering for the Steelers. He enjoys watching Pirates and Penguins throughout their seasons as well.

We are happy to announce Scott Kunkle has joined us as our new Director of Maintenance for Port Royal. Scott relocated to Hilton Head from Trafford, Pennsylvania, about 25 minutes east of Pittsburgh. For the past 10 years, as co-owner and supervisor of a landscaping company, Scott was responsible for all aspects of commercial and residential landscape management and

Scott is very close with his family. He and Darlene have been married for almost 25 years. They have 2 beautiful daughters: Alexis, 18, attends the Community College of Allegheny County, and Sarah, 16, is a junior at Penn Trafford High School.

Scott joined the management team at Port Royal on January 29, 2018 and is excited about the opportunity.

PR Vehicle Decals The new vehicle decals are here and will be distributed on the following Saturdays from 9 am to 3 pm: â—? February 17th, March 10th and March 24th. â—? Please bring your car registration and insurance with you.

If you have not changed vehicles since receiving your prior decal, you can fill out the form on the website prior to those dates. We will still need to see your registration and insurance when you come to the office to pick up your decal. All renters, regardless of their lease expiration date, will need to renew their decal.

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We ask that you refrain from picking up your decals prior to February 17th, as we are issuing a great number of commercial decals at this time.

If you have any questions regarding this process, please do not hesitate to contact me via email or at 843-681-5114 x 211.

PR

With Jan Ingram

Michael Gagnon 19 Fairway Winds

Michael & Michelle Monsanto 135 Coggins Point Road

Leland & Rosemary Cabiness 41 Scarborough Head Road

Lowcountry Living

New Construction Variances

2 reviewed & 0 approved 2 reviewed & approved 32 Doubloon Drive 36 Sherman Drive

Additions

0

Alterations / 2 reviewed & approved Minor Changes 20 Coquina 83 South Port Royal Drive Repaints

2 approved

Re-roofs

5 approved

Tree Removals

1 approved

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What a wonderful time of year to enjoy an outdoor fire! An outdoor fire pit is a great option to heat and add ambiance to your outdoor living space. Plus, using a fire pit is more elegant and safer than building a bonfire in the middle of your yard! It can be made with a variety of materials and can be permanent or portable.

Permanent fire pit containers must be located more than 15 feet from any structure or combustible material or constructed fire pits at least 18 inches high AND completely enclosed by a noncombustible material such as steel, brick, masonry or stone lining the perimeter. The internal dimension of the fire pit shall not exceed a surface area of 25 square feet and no higher than 2 feet. To build an outdoor fire pit/fireplace, an application must be submitted for a Permit with the PAB and Town Building Division.

PR YARD SALE Due to construction in the Member Parking Parking lot at the Clubhouse, the 2018 Port Royal Yard Sale has unfortunately been canceled.

Landowners wishing to participate in a group yard sale may contact “The World’s Largest Yard Sale” at 843-689-4811. The yard sale is Saturday, March 24th from 9am to 1pm at the Hilton Head Island High School. Click the link here for an application and more information.

Rules and Procedures Review The Communications Team was asked to review the Rules & Procedures to clarify verbiage and provide better and more understandable definitions. There are no substantive changes, just some improved organization. The Board will vote to approve this at the February meeting. A copy of the draft is available at the Administration Office for any interested Landowners to look at. If you have any questions or comments, please send them via email directly to the Communications Team care of Don Blank: grampadon@att.net

Friends of the Arboretum Tammie Blank The January 29th meeting to review our Arboretum drew 24 lively attendees with widely varying comments on restoration and maintenance plans. Many others are interested but were unable to make the meeting. We did agree to re-establish the formal “Friends of the Arboretum”.

A meeting will be held before Feb. 20 and a notice will be sent by e-blast. This meeting will be organizational rather than a discussion of “what to do”. We will establish a leadership team so we have representation to the PRP Board. Please contact Tammie Blank at 843681-9770, tamsen@att.net to volunteer as a Member prior to that time.

This formalized organization will give us the ability to have our re-emerging Arboretum certified by the international ArbNet.org, providing us the opportunity to request grants, attract ecologists’ attention and professional assistance, create educational programs of coastal forests’ past and current environment, and enhance the status of Port Royal Plantation as THE best place on Hilton Head Island.

Many thanks to all who attended and are on the “join” list already. Many, many thanks to the long-time Arboretum activists and volunteers who provided such good knowledge of and perspective on the area.

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PR Casual Wednesday Open to all residents No reservations needed Just come and mingle!

Wednesday, February 7th 5:30 pm at the Port Royal Golf Club Dining Room. Order off of the Early Bird Menu until 6:30 pm. *Not a BYOB event*

FOR RENT: Port Royal 3rd row home (3BR,2BA,2LA) for rent unfurnished. Available February 1. 6 month minimum. 4BR, 2.5BA, 2 car garage home for rent unfurnished. Available

by March 1. 214-734-5565 FOR SALE: 4 EVERGLADE PLACE .77 Acre, Marsh view Lot. $599,900. Call Connie Hanna 843-705-7989 FOR SALE: Keyboard $20 or best offer. Gale Drew 843-342-3745 FOR SALE: Card table with four chairs and two sets of table lamps. Call 843-785-5835 FOR SALE: 2004 Toyota Sienna 7 passenger van. One owner, 127k mi. Immaculate condition. $4,995 or best offer. Please call 843-7152339.

OPEN TENNIS Mondays & Fridays 8:30 am- 10:30 am At the Port Royal Tennis Courts Please contact Gil Campbell 843-681-6751

FOR SALE: Kayak Roof Rack. Yakima, top of the line, fully adjustable. Mounts on rails on top of roof. Asking $150. Please call 843-715-2339.

For the latest news from the Port Royal Plantation Club, check out the latest “Around the Clubhouse” here!

Gun Club: Next meeting Thursday, February 8th at 7:00pm at The Office of Dr. Thomas Morse, Children’s Dentist 21 Mathews Drive, Suite 1 Suttlers’ Square Complex

Fridays, 10 am -12 pm

Contact Joe Zimmerman for details: zimmer42@hargray.com

February 2nd TWILIGHT 5-7pm 6 Outpost Lane

PICKLEBALL GROUP PLAY Wednesdays 9am - 11am At the Port Royal Plantation courts off Fort Walker Contact Bill Burger at 843-681-8815 Page 11

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February 9th Pat Runser–23 Tabby February 16th Ellen Rice–4 Tabby February 23rd Barbara Costalas–57 N. Port Royal

PR Executive Members Doug Bolton, President (843) 715-0173 drbhhi@gmail.com

Don Blank, Vice President

Port Royal Plantation Administration Office Phone: (843) 681-5114 PRESS 2 Fax: (843) 689-9523 www.portroyalplantation.net

(843) 681-9770 grampadon@att.net

Lance Pyle General Manager x105

Robert Turner, Treasurer

Caitlin Lee Operations Manager x104

(843) 681-9472 turnercpas@aol.com

opmgr@portroyalplantation.net

Kaye Black, Secretary

maintenance@portroyalplantation.net

(843) 689-2344 kblackhhi@gmail.com

Jan Ingram PAB Administrator x103

genmgr@portroyalplantation.net

Scott Kunkle Director of Maintenance x102

PAB@portroyalplantation.net

Rob Wilkinson Chief of Security x211

Directors

security@portroyalplantation.net

Kelly Elliott (678) 296-0999 T_elliott@bellsouth.net

Security Office (843) 681-5114 PRESS 1

Jerry Knight (770) 335-1656 jcknight51@gmail.com Larry Landry (602) 549-1500 llandry11@cox.net Stephen Large (518) 689-6120 largesj@gmail.com Linda Muelberger (843) 422-2992 lmuehlberger6@gmail.com Carl Nelson (860) 464-5507 nelsoncarl78@gmail.com John Pollak (843) 342-6746 johnpollak23@gmail.com John Simpson (843) 816-4286 johnsimpson7@mac.com

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The Port Royal Plantation Club Robber’s Row Grille Animal Control Coastal Discovery Museum Department of Motor Vehicles Hargray Time Warner Cable/Spectrum HH Public Service District Palmetto Electric Beaufort Co. Sheriff’s Dept.

Town of Hilton Head Town of HH Fire & Rescue Hilton Head Airport Noise Complaint Hotline

843-681-1700 843-681-1751 800-872-0222 843-689-6767 843-815-6981 843-686-5000 800-892-4357 843-681-5525 843-681-5551 843-842-4111 843-341-4600 843-682-5100 843-255-2996

February 2018 Port Royal Plantation Sunday

Monday

Tuesday

Wednesday

Thursday

Friday 1

FOR VEHICLE DECAL DISTRIBUTION BRING: 4

PROOF OF INSURANCE AND REGISTRATON! 5

11

7 Casual Wednesday 5:30 pm Port Royal Golf Club

12

13

8 Gun Club Meeting contact Joe for details-Zimmer42 @hargray.com

14

20

Debris Pickup 7 am Art Group 1:30pm HHI Library

21

22

BOARD MEETING 2PM HILTON HEAD LIBRARY 26

Debris Pickup 7 am Art Group 1:30pm HHI Library

9

10

16

17

23

LANDOWNER DECAL DISTRIBUTION 9AM-3PM ADMIN OFFICE 24

Coffee Ladies 10 am 4 Tabby

19

25

3

Coffee Ladies 10 am 23 Tabby

15

Debris Pickup 7 am Art Group 1:30pm HHI Library 18

2

Coffee Ladies TWILIGHT 5pm 6 Outpost

6

Debris Pickup 7 am Art Group 1:30pm HHI Library

Saturday

27

Coffee Ladies 10 am 57 N. Port Royal

28 LINK UP WITH LANCE 9AM PORT ROYAL GOLF CLUB

SAVE THE DATE! COMMUNITY SHRED DAY APRIL 21st 8-10am

DECAL DISTRIBUITON MARCH 10th and 24th 9AM-3PM ADMIN BUILDING

Port Royal At Port Golf club Join us for DINNER Tuesday - Friday 5:00 – 8:00 PM Prime Rib Night Every Wednesday In February

Make your Reservations for a special Valentine’s Day Dinner Happy Hour at 4:00 pm Daily

Port Royal Golf Club| 10 Clubhouse Dr. | (843) 681-1751 | hiltonheadgolf.net Site host of the Hilton Head Island Motoring Festival and Concours d’Elegance