Guidance Manual for the Control of Transboundary Movements of Recoverable Wastes
importer may, through contracts for example, arrange that the exporter provides the notification to the competent authorities in accordance with the OECD Decision. 5.4.3
Notification document
The notification document shall contain all the information listed in Appendix 8.A to the OECD Decision and cover only one type of waste, except in the case of mixtures (see section 6.2). The notification shall be made in a language acceptable to the competent authorities of the country of import in particular but also to other countries concerned. A recommended OECD form for the notification document (hereinafter referred to as the OECD notification form), together with detailed instructions for completing and using the form, are included in Appendix 8.C to the OECD Decision. This form was revised for the purposes of the OECD Decision so as to make it compatible with the other relevant international control regimes concerning transboundary movements of wastes, i.e. the Basel Convention and the European Community legislation. The form is to be supplemented with the necessary number of annexes giving the required information on, for example, additional carriers or generators of waste, recovery processes, properties of waste, or individual shipments covered by a general notification. If required, copies of the contracts or portions thereof shall also be attached to the notification (see section 5.2). The notification document is to be issued by the relevant national competent authority, which in most cases is the competent authority of the country of export. In order to facilitate easy identification of notifications and tracing of a particular consignment, notification documents shall carry a unique code number, in accordance with a national numbering system. Depending on the countries concerned, the notification may also be provided in electronic form. The OECD forms are designed to be easy to complete electronically and further efforts are being made to facilitate and encourage the use of electronic forms. The electronic notification form shall be secured with a digital signature or by sending the completed and signed form by post to competent authorities. Further instructions on the use of electronic forms should be available from the competent authorities of the countries involved in a particular movement of waste. 5.4.4
Acknowledgement
Upon receipt of the duly completed notification, the competent authority of the country of import shall transmit an acknowledgement to the exporter with a copy to the competent authorities of all other countries concerned within three (3) working days of receipt of the notification. Block 19 of the OECD notification form must be completed for acknowledgement. If the notification document is deemed unacceptable due to errors or omissions, the competent authority of the country of import shall inform the exporter within three (3) working days of receipt of notification that the acknowledgement will be delayed until such time that the exporter provides the essential information. Also other competent authorities concerned may require further information. Under the OECD Decision, it is obligatory for the competent authority of the country of import to issue an acknowledgement. Some countries may, according to their domestic law, require that an acknowledgement be also issued by the competent authority of the country of export and/or the country(ies) of transit. Information on such additional requirements shall be made available to other member countries through a specific Internet system developed by the OECD Secretariat (see section 6.9).
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