2025 Capital Improvement Plan
FINAL – January 21, 2025
Our Mission
To enhance our community by providing outstanding services, parks and facilities through environmental, social and financial stewardship.
Our Guiding Principles Our Vision
To be recognized as a national leader in delivering innovative park and recreation services based on responsiveness, trust and accountability to our community.
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We recognize the positive impact we have on people’s lives and constantly strive to improve the quality of life for the people we serve.
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We support efforts that will enhance, educate and develop our employees.
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We believe our efforts make a difference as stewards of our community.
We recognize that being good is simply not good enough.
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Introduction
This Capital Improvement Plan (CIP) is the Northbrook Park District's forecast of administrative, park, facility and golf projects and purchases for Fiscal Year 2025 (FY 2025). This includes the repair and replacement of existing equipment and vehicles.
The 2021 Update of the District's 2026 Comprehensive Master Plan (CMP) was adopted by the Board on March 30, 2022. This CIP has been developed using the Goals, Strategies and Action Plan from the 2021 CMP to determine project ranking and prioritization. The 2021 CMP Goals and Strategies are included in this document along with an updated Action Plan.
CMP Goals
Goal 1: Indoor Assets
Address existing indoor assets and recreation facility needs
Goal 2: Outdoor Assets
Maintain and update existing outdoor recreation assets to provide quality parks, trails and outdoor facilities
Goal 3: Acquisition & Development
Address park and open space level of service gaps and distribution deficiencies
Goal 4: Program Strategies
Evaluate and adjust programs and marketing methods to provide high-quality offerings that meet community needs
Goal 5: Community Outreach
Build support, trust, communication and awareness within the community
Goal 6: District Responsibility
Conduct operations with fiscal responsibility to maintain quality parks, facilities and services in a sustainable fashion, including continued development and partnership opportunities
Capital Improvement Project Guidelines
The project must:
• Have a monetary value of at least $30,000
• Have an anticipated useful life span of at least three years
• Create or renovate a fixed asset
• Support the Goals, Strategies and Action Plan as outlined in the 2021 CMP Update
Included within the guidelines above are the following items:
• Purchase, improvement and development of land
• Purchase and replacement of equipment and machinery
• Planning and engineering costs related to specific capital improvements
• Renovation or expansion of existing facilities
The CIP process begins with the submission of project requests by each Division. These projects are reviewed and evaluated by the Senior Leadership Team with input from knowledgeable staff members. Projects are prioritized based on the District's overall goals and anticipated funding. All project costs are estimates based upon quotes provided by contractors and consultants for specific equipment or the project scope as defined at the time of publication. Projects are compiled into a comprehensive document that is presented to the Board for review and approval to proceed.
Following approval, the CIP is available electronically at nbparks.org and in person at the Joe Doud Administration Building. A summary of the CIP is also included in the Annual Budget.
Project Funding
Projects are funded through a combination of general tax revenues, surplus from fee-for-service revenues, bond proceeds, development impact fees, grants and donations.
The proposed CIP allows the District to make capital expenditures over time with appropriate coordination among the Divisions. The CIP also includes funding for improvements recommended by the Americans with Disabilities Act (ADA) Transition Plan.
For FY 2025, the District proposes allocating $9,922,250 towards capital improvement and replacement projects. Of the $9,922,250 budgeted, $1,185,750 is a rollover allocation from FY 2024 for delayed or ongoing projects or equipment awaiting delivery and $8,736,500 is for new capital projects or equipment purchases.
The proposed FY 2025 CIP is funded from a number of financial sources available to the District. This chart on the following pages illustrates the source of funds used in the FY 2025 CIP.
2025 CIP Highlights
• Completion of the renovation of Meadowhill Aquatic Center.
• The start of construction for the Leisure Center renovation.
• Continued development of the Golf Master Plan for Heritage Oaks Golf Club and Anetsberger Golf Course.
• Facility assessments for Northbrook Sports Center, Village Green Center, the Chalet at Meadowhill Park and the storage facility at 1605 Illinois Road. Also included is assessment of the batting cage equipment and facility.
• Asphalt and concrete maintenance of parking lots and pathways at facilities and parks.
• Continued investment in the District’s athletic fields and hard courts.
• Continued implementation of the District’s updated fleet replacement cycle of 10-15 years for licensed vehicles.
• Additional highlights include IT hardware replacements and golf course equipment replacements.
Manager’s Account Guidelines
By reviewing records as far back as 1987, staff determined the original intent of the Manager’s Account was to inform the Board of Commissioners of projects and purchases that would fall inside the Executive Director's purchasing authority. At the time this process was implemented, the Executive Director was referred to as the District Manager, hence the creation of the Manager’s Account.
The purchasing authority maximum is set by the Illinois Park District Code and approved by the Board of Commissioners. As the current purchasing authority of the Executive Director is $30,000, staff determined it would be prudent to classify projects that meet the CIP classification and are between $10,000 and $30,000 as Manager’s Account projects. Manager’s Account projects are listed in the CIP.
Useful Life Methodology and Frequency of Replacement Guidelines
The District utilizes multiple sources to determine appropriate life cycles and the subsequent need for improvement and replacement. This includes, but is not limited to, the Illinois Department of Natural Resources (IDNR) Useful Life Criteria, the District's CMP and manufacturer guidelines. These criteria provide a guidepost, not a fixed rubric. Staff evaluate each amenity annually and prepare a recommendation. Some amenities last longer than projected, others do not.
Highlighted Lifecycles
Hard Courts
HVAC Equipment
Playground Equipment
Special Use Fleet Vehicles
Years
Years
Years
Years
High Use Fleet Vehicles 10-12 Years
Golf Car Rental Fleet 6-10 Years
Cooperative Purchasing and Surplus
All licensed vehicles recommended for purchase in the CIP will be procured via a cooperative purchasing program. This is a legal option under the Governmental Joint Purchase Act. All non-licensed equipment will be procured via a cooperative purchase program or competitive bid.
Vehicles and equipment scheduled for replacement will be either traded in, sold via auction with funds returning to the District or disposed of in a sustainable manner.
Proposed Investment Levels
The proposed CIP continues to support the Goals, Strategies and Action Plan identified in the 2021 CMP Update. The chart on the following page illustrates the proposed CIP investment levels for each area of the District.
Comprehensive Master Plan Goals
2021 Comprehensive Master Plan Update Action Plan
COMPREHENSIVE MASTER PLAN UPDATE
Goal 5: Community Outreach
Conduct
District Responsibility
Goal 1: Indoor Assets
Project Description Worksheets
Comprehensive Master Plan
Project Scope:
The District is reaching the end of its 10-year Comprehensive Master Plan originally adopted February 22, 2017, updated in 2021 and adopted by the Board March 30,2022. The placeholder to begin funding the new Comprehensive Master Plan. The process will included extensive input, assessment and planning.
Project Scope:
To gather data for long-term maintenance, replacements and future planning in preparation for the District's next Comprehensive Master Plan, facility assessments are recommended to be conducted at several locations. These include the Northbrook Sports Center, Village Green Center, the Chalet at Meadowhill Park, the storage facility at 1605 Illinois Road and the batting cage equipment and facility at Techny Prairie Park and Fields.
IT Computer and Technology Equipment Replacements
Project Scope:
The Technology Department conducts an equipment replacement project annually to stay current with operating systems and security protocols. This project includes replacing equipment that has reached the end of its lifecycle including laptops, desktops, phones, printers, projectors and projection screens along with continued security upgrades and hardware replacements such as switch replacements, firewalls and wireless access points. This annual technology project includes the investigation of moving server storage out of Village Green Center.
Project Planning and Construction Placeholder
Project Scope:
The Board of Commissioners has discussed the possibility of holding an Envision & Prioritize Workshop in 2025. Staff recommends including a placeholder in the budget to provide the Board with the flexibility to initiate and develop future projects without requiring additional budget adjustments. Funds would only be used with direction from the Board of Commissioners.
Golf Infrastructure Assessment and Master Plan
Project Scope:
In the February 2023 Envision & Prioritize Workshop, the Board of Commissioners reached consensus that a Golf Master Plan encompassing long-term needs should be developed for the golf assets owned and maintained by the District.
As part of the 2024 CIP, the Golf Master Plan has been developed, with recommendations to be presented to the Board in 2025. This acts as a placeholder to fund professional services for future golf course projects at the direction of the Board of Commissioners.
Golf Cart Path Replacement
Project Scope:
As part of the 2024 CIP, pavement cores of the deteriorating cart paths at Heritage Oaks Golf Club were obtained. Following analysis of these core samples, the cart paths will be evaluated for future maintenance and/or replacement in conjunction with the Golf Master Plan.
Range Servant Golf Ball Management System
Project Scope:
This project includes the replacement of the Range Servant Golf Ball Management System hardware plus the addition of the Hopper 15, a 15,000 golf ball storage hopper, at the Practice Range. The current unit was purchased in 2010, was salvaged as part of the 2021 construction project and is past its useful life. Replacement of the system allows for proper mechanical functionality while the new hopper will expand distribution capabilities of the automated golf ball dispenser system.
Range Shade Structures
Project Scope:
This project is for the addition of shade structures for several locations at Heritage Oaks Golf Club including five Tornado shade structures at the Practice Range that will complement the clubhouse and range architecture, 100 feet of cantilevered shade at the Academy Tee on the east side of the range and a smaller cantilevered shade at the bag drop area in front of the clubhouse.
The shades offer 99% UV protection and can reduce temperatures by 15-20 degrees, enhancing comfort and safety for range patrons, Academy participants and staff members. The shades will also improve visibility of phone and tablet screens for TrackMan Range app use. The enhanced user experience is expected to drive further engagement and revenue growth.
Facility Renovation
Project Scope:
At the February 2023 Envision & Prioritize Workshop, the Board of Commissioners reached a consensus to develop a phased renovation plan for the Leisure Center with the goal of applying for a Park and Recreational Facilities Construction (PARC) Grant from the Illinois Department of Natural Resources (IDNR). In 2024, the District was awarded a $2.8 million grant from the IDNR.
Following the grant award, the Board directed staff to develop a facility renovation plan with a target budget of $8.5 million. While the project is still under development, this budget serves as a placeholder established by the Board. Construction will be split over two fiscal years, with an anticipated start date in August 2025. Year
Theatre Rigging
Project Scope:
Every two years, staff contract a full inspection of rigging equipment at the Northbrook Theatre. In the fall of 2024, the inspection contractor found numerous items that need attention. Items include replacing chain and ropes, pulley maintenance, replacing hardware and increasing safety and efficiency operations. Work would be completed during the planned Theatre closure during the Leisure Center Renovation Project.
Facility Renovation
Project Scope:
Construction at Meadowhill Aquatic Center began in August 2024, aligned with the regular seasonal closure. Indoor renovations include major upgrades to the mechanical systems for water pumping, filtration, chemical treatment and heating. The lobby will also be refreshed with a new design that features two gender-neutral changing rooms with direct access to the pool deck and an improved lifeguard/first aid office. The locker rooms will receive a reconfigured entrance, new shower partitions and updated finishes.
Outside, new structures will be added to expand shaded areas on the pool deck. Additional enhancements include ADA-compliant improvements, installation of a fire suppression system, a new roof for the facility, fresh painting of all pools and partial replacement of the concrete pool decking. Also included are funds for the surge tank required by the Illinois Department of Public Health (IDPH).
This project is partially funded by a $600,000 Open Space Lands Acquisition and Development (OSLAD) grant from the Illinois Department of Natural Resources (IDNR). Year 2025
Pool Furniture and Site Amenity Replacement
Project Scope:
This purchase aims to replace pool deck furniture and site amenities that are in poor condition such as garbage cans, tables, chairs and outdoor signage at Meadowhill Aquatic Center and Sports Center Pool. The recommended allocation is larger than in previous years, reflecting the anticipation of providing a greater quantity of new furniture and site amenities as part of the Meadowhill Aquatic Center renovation.
Velodrome Balustrade
Repairs
Project Scope:
The perimeter track barricades, known as balustrades, surrounding the Velodrome are damaged in multiple areas. The budget includes funding for replacement panels where needed.
Asphalt Repairs and Maintenance
Project Scope:
This project includes crack filling, sealcoating and striping the parking lots at Heritage Oaks Golf Club and Stonegate Park. In addition, asphalt repairs will be made to select path sections at several parks including Wood Oaks Green Park.
Athletic Field Improvements
Project Scope:
In the February 2023 Envision & Prioritize Workshop, the Board of Commissioners reached consensus that the District should complete an Athletic Field and Hard Court Assessment. The report was accepted by the Board of Commissioners on August 19, 2024.
This item represents a placeholder to fund contractual field improvements such as grading, irrigation repairs, infield lip remediation, infield conditioner, resodding and dugout repairs.
Site Amenities
Project Scope:
Staff recommends an annual allowance to replace benches, picnic tables, trash cans, recycling cans, park signage, drinking fountains and kiosks throughout the park and facility inventory.
Spectator Netting
Project Scope:
The installation of netting at the ice rinks at Northbrook Sports Center would provide additional protection for spectators. The installation method will allow the netting to be pulled aside by staff for Northbrook-On-Ice and other special events as needed.
Batting Cage Netting Repairs
Project Scope:
The batting cage netting, last replaced in 2019, has been prone to frequent damage. To manage this, staff have been performing bi-weekly repairs, along with more intensive maintenance each spring. The proposed budget will support more comprehensive repairs in 2025.
Pathway Improvements
Project Scope:
Techny Prairie Park and Fields has over 2.6 miles (141,000 SF) of asphalt pathways. Many of the pathways were originally installed in 1989, are 35 years old and are past their useful life. The newest asphalt pathways were installed in 2006, are 18 years old and are in need of repairs. As part of the 2024 CIP, pavement cores were obtained. Project planning is scheduled for 2025, with replacement scheduled for 2026.
This project is partially funded by a $200,000 Bike Path (BP) grant from the Illinois Department of Natural Resources (IDNR).
Task Planning Construction
Trail Through Time Master Plan
Project Scope:
In the February 2023 Envision & Prioritize Workshop, the Board of Commissioners reached consensus that a Trail Through Time Master Plan should be developed for this asset located at Techny Prairie Park and Fields. This forthcoming plan will assess the current conditions and present a range of options for future trail development and the mission of this park amenity.
Work began on developing the RFP at the end of 2024, with consultant selection expected in 2025.
Warming Shelter Roof Replacement
Project Scope:
The roof at the Techny Prairie Park and Fields warming shelter, installed in 1994, is now 30 years old. The typical lifespan for a shingle roof is 25-30 years. Staff have already repaired missing shingles, but signs of wood rot are present.
A contingency has been included for fascia or deck replacement if needed.
Repair Contingency
Project Scope:
During the FY 2024 CIP evaluation, the Board of Commissioners, by majority consensus, chose to defer funding for engineering services related to the replacement of the HVAC systems and roof at Village Green Center until a full site master plan could be developed. Utilization of the Center is expected to increase in 2025 and 2026 due to program relocations during the Leisure Center renovation. Staff recommends including a budget placeholder in case the upcoming Village Green Center assessment identifies any critical infrastructure nearing failure, or if an unexpected failure requires immediate replacement to maintain facility operations.
Park Renovation
Project Scope:
In 2024, the District began developing a site master plan in preparation for an FY 2025 Open Space Land Acquisition and Development (OSLAD) grant application requesting $600,000. The Board-approved project scope includes replacing the playground with improved surfacing and accessibility, replacing the tennis courts, extending the walking path, and installing a picnic shelter, sand volleyball court, multi-sport court and additional native plantings and trees.
The budgeted funds cover construction of the proposed grant scope. If the District is not awarded the grant, the Board of Commissioners will have the opportunity to revise the project scope and budget.
Year 2025 2026 2027
South Parking Lot Replacement
Project Scope:
This project involves engineering, removal and replacement of the south parking lot at Wood Oaks Green Park. The original parking lot was installed in 1994, is 29 years old and is approaching the end of its useful life. The engineering phase took place in 2024, with construction planned for the south lot in 2025. Engineering and construction of the north lot is tentatively scheduled for 2028, dependent upon funding allocations.
Toro Reelmaster 5210 (#7570) Replacement
Project Scope:
This project replaces the current 2012 Toro Reelmaster 5210 fairway mower (#7570) which is 12 years old. This unit is used to maintain fairways on the Classic 18 course and is traditionally used 2-3 times per week during the season. The current unit will be replaced with a Toro Reelmaster 3555-D reel mower with a new three-wheel design that provides a lighter footprint helping to reduce compaction and overall traffic on the turf.
2025 2026 2027
Four–Passenger Golf Car Replacements
Project Scope:
This project involves replacing two 2018 Club Car Precedent four-passenger golf cars (#1093 and #1094) with two Club Car Villager eight-passenger golf cars. These multipassenger golf cars are used daily to transport Golf Academy students, and the increased capacity of the eight-passenger cars will enhance both safety and efficiency in moving people around the Heritage Oaks Golf Club property.
Pik’r Golf Range Picking Robot
Project Scope:
The proposed capital purchase of the Pik'r Golf Range Picking Robot would address the significant increase in range ball sales, which have surged from 1 million to nearly 3 million annually since the course renovation. The robot offers 12 hours of continuous runtime and a capacity to pick up 3,600 balls per circuit, helping manage this higher demand more efficiently. With high-precision autonomous navigation and the ability to cover 5.3 acres per hour, it would reduce the need for manual range picking and free up staff to focus on other essential tasks, ultimately lowering labor costs and enhancing operational efficiency.
Additionally, the Pik'r Robot would improve customer experience by maintaining range targets during high volume usage periods without damaging delicate target greens. This will reduce the need for nightly manual clearing and ensure optimal conditions for customers throughout the day. The robot’s environmentally friendly design, would eliminate the need for fuel-powered equipment and better align with the District’s environmental sustainability goals.
GMC 2500 Plow Truck (#3020) Replacement
Project Scope:
This project replaces a 2009 GMC 2500 4x4 Plow Truck (#3020) that is 15 years old with a new Ford F250 4x4 Plow Truck equipped to assist snow removal operations. The existing truck is used by the Grounds Supervisor in the Parks Department.
Ford F450 Dump Body Plow Truck (#3120) Replacement
Project Scope:
This project replaces a 2011 Ford F450 Dump Body Plow Truck (#3120) that is 13 years old with a Ford F550 Plow Truck with swap loader system installed. The existing truck is used by the Parks Department and is solely used as a salt truck in the winter and water truck in the summer due to the need to secure specific equipment to the truck bed. In addition, adding a swap loader system to the new vehicle will allow staff to quickly switch out equipment allowing for more flexible use of this vehicle year-round. Year 2025 2026 2027 Expense $158,000 Task Purchase
Chevy 2500 Truck (#3250) Replacement
Project Scope:
This project replaces a 2008 Chevy 2500 two‐wheel drive Crew Cab (#3250), with a Ford F350 4x4 Crew Cab. In addition to being 16 years old, the existing truck is two‐wheel drive which limits its capabilities for towing and snow operations.
This truck is heavily used by the Grounds Department in the summer to complete landscape work throughout the District and in the winter is used for sidewalk snow removal which requires the capability to tow a trailer. Year 2025 2026 2027
Projects under $30,000
Joe Doud Administration Building Furniture
Ballfield Dugout Shade Screens
Project Scope:
The District plans to purchase and install dugout shade screens on existing fencing at dugouts over the tops and some sides that experience direct sunshine.
Kory Tappendorf Memorial Project
Project Scope:
On August 5, 2024, Kory Tappendorf, a full-time member of the District's team, tragically passed away. Kory's family generously directed donations to the Northbrook Park District. To date, the District has collected approximately $15,000, with additional contributions anticipated. While a specific project has not yet been designated, it will be developed with input from the Tappendorf family, staff and the Board of Commissioners to ensure a fitting tribute.
Northbrook Dog Park Improvements
Project Scope:
This project includes the addition of dog park amenities such as tables, benches, or interactive activities for dogs. This purchase will be for equipment only, staff will install in house.
Pool Feature Repairs and Replacements
Project Scope:
The water walk iceberg activity landing pad at Sports Center Pool is filling with water and is in need of replacement.
The climbing wall at Sports Center Pool has several panels that are exhibiting visual stress cracking. Staff recommends replacing a select number of panels as part of preventative maintenance.
The project also includes the in-house replacement of the Meadowhill Aquatic Center spray playground netting and post and bollard netting repairs.
Portable Basketball Goals at Greenbriar Gymnasium
Project Scope:
The two current goals, purchased over ten years ago, are in need of replacement. The current units cannot be easily moved into place by a staff member and the base coverings have deteriorated and are causing damage to the wood gymnasium floor.
Soccer Goal Replacement 4v4 Goals
Project Scope:
The District owns 12 pairs of 4v4 soccer goals that require replacement. The replacement goals will match the other goals in the inventory and have a life expectancy of 10 years.
Soccer Goal Replacement 7v7 Goals
Project Scope:
The District owns two pairs of 7v7 soccer goals that require replacement. The replacement goals will match our other goals in the inventory and have a life expectancy of 10 years.
Turf Fields Storage
Project Scope:
The project includes the installation of a Tuff Shed (10' x 12') adjacent to the synthetic turf fields at Techny Prairie Park and Fields that will replace the two KNACK boxes on the west side of the turf fields. The project price includes a concrete pad.
1710 Pfingsten Parcel
Project Scope:
Based on feedback from a recent resident survey, it was determined that the existing infrastructure on the parcel at 1710 Pfingsten is underutilized for recreational purposes and is at the end of its useful life. This infrastructure consists of remnants from a previous home on the site. The project will involve surveying the property line and removal of the asphalt path, patio structure, pole, drinking fountain and benches. The area will than be restored to turf. Additionally, the water supply will be disconnected and the sanitary line capped in accordance with recommendations from the Village of Northbrook.
Bridge Plank Replacement
Project Scope:
This project includes replacement of the wood planks for the bridges at Techny Prairie Park and Fields and Wood Oaks Green Park.
The wood planks on the Techny Prairie Park and Fields bridge are from the original install in the early 1990’s and are approximately 30 years old. These wood planks have a 25-30 year lifespan. This bridge is rated at five tons and purchasing wood planks that are rated for at least five tons of weight is required for any vehicle use.
The wood planks on the pedestrian bridge at Wood Oaks Green Park are also original from the late 1990’s and are constructed with wood that has a lifespan of 20-25 years.
Year 2025 2026 2027
Expense $20,000
Task Purchase and Install
Irrigation Control Upgrades
Project Scope:
This project involves upgrading the irrigation controller at Wescott Park, adding cellular controls at Wescott Park, Meadowhill Aquatic Center, and Sports Center Pool, and installing flow meters at Meadowhill Aquatic Center, Sports Center Pool, Wescott Park and Stonegate Park. These upgrades will enable staff to monitor equipment remotely, ensuring optimal watering levels and preventing over- or under-watering. Staff will be able to adjust irrigation schedules based on weather conditions without the need for manual visits to each site, improving efficiency and water management.
Task Purchase
Spectator Bleacher Replacement
Project Scope:
This project involves purchasing new spectator bleachers for various park locations. The existing five-tier bleachers at athletic fields now require enclosures and guardrails to meet the Consumer Product Safety Commission (CPSC) Retrofitting Guideline Pub. No. 330 00011, to prevent falls. While staff will modify existing bleachers to comply with these guidelines, some bleachers cannot be retrofitted. This budget supports the beginning of multi-year replacement plan for those bleachers that cannot be modified.
Construction Construction
Strike Guard Repairs
Project Scope:
The need for Strike Guard repairs increased in 2024 due to the age of equipment and it is anticipated that additional units will require attention in 2025. The transmitters, sensors and data receivers will be sent to the factory for tune-ups and calibration, two strobe units will be purchased as backups for immediate replacement of failed units and one complete WAVE Siren Station will be purchased as a temporary unit for use in the event a unit is not functioning and is sent out for service.
Task Purchase and Install
Village Green Park Fountain Valve Pit Improvement
Project Scope:
The valve pit that operates the fountain at Village Green Park is increasingly becoming a hazard to enter and service. Staff recommend redesigning the valve pit to mitigate risk for staff and create a more efficient maintenance process.
Williamsburg Square Park Pickleball Sound Curtains
Project Scope:
The District has received some negative feedback from neighbors regarding the sound of pickleball at certain parks, though this feedback has not been consistent across the park system. This budget serves as a placeholder to address any potential concerns from residents about the pickleball courts at Williamsburg Square. Staff will monitor the park and evaluate resident concerns before proceeding with any action.
Brook Room Patio Door Maintenance
Project Scope:
This project includes the repair and maintenance of the Brook Room patio door at Heritage Oaks Golf Club. The project includes replacing the track, replacing selected roller assemblies, grinding the concrete and lubricating the door panels.
Fire Sprinkler System Evaluation and Repair
Project Scope:
The fire sprinkler system at the Golf Maintenance Facility is aging and is in need immediate repairs. The cast iron pipe, the rubber gaskets and the flanges are failing in various areas of the sprinkler system. Staff and contractors have repaired or replaced several sections of pipe over the last several years. In addition, the compressor that holds air in the line is constantly running and has been replaced several times.
HVAC and Water Heater Replacement
Project Scope:
The furnace and air conditioning units at the Golf Maintenance Facility were installed in 2006, are 19 years old and are beyond their useful life. This equipment has a typical life cycle of 15-18 years. The project includes the replacement of the current HVAC unit, the addition of a new HVAC unit for the operations offices in the garage and the replacement of the hot water heater.
Task Purchase and Install
Golf Equipment Lift Addition
Project Scope:
This project is for the purchase of an additional equipment lift for the Golf Maintenance Facility at Heritage Oaks Golf Club. The golf fleet currently has 263 pieces of equipment including golf cars and golf maintenance equipment. Staff have identified an increased need for a second lift to allow for more efficient fleet maintenance, along with the ability to provide repairs and service to multiple pieces of equipment at the same time.
Greens and Tee Mower Cutting Units
Project Scope:
This purchase is for three Greens and Tee mower cutting heads to serve as a backup set to our six current Greens & Tees mower cutting heads. Following an industry standard of having a spare set of three cutting units reduces the amount of down time when cutting heads need to sharpened or repaired during the peak growing season.
John Deere Gator TX (#6390)
Project Scope:
This project will replace the 2007 John Deere Gator TX (#6390) with a John Deere Gator Turf TX utility cart. The current utility cart is 17 years old and is beyond its useful life. This cart is utilized by the Golf Maintenance staff to maintain the course at Heritage Oaks Golf Club.
John Deere Gator TX (#6560)
Project Scope:
This project will replace the 2008 John Deere Gator TX (#6560) with a John Deere Gator GS utility cart. The current utility cart is 16 years old and is beyond its useful life. This cart is utilized by the Golf Maintenance staff to maintain the course at Heritage Oaks Golf Club.
Toro ProPass Topdresser (#6170) Replacement
Project Scope:
This project involves replacing the 2017 Toro ProPass Topdresser (#6170) with a Turfco Widespin 1550 Broadcast Topdresser. The existing Topdresser is mounted on a utility cart and has limited adjustment capabilities, requiring the operator to dismount to make changes. In contrast, the new pull-behind unit can be attached to larger utility carts or tractors, allowing the operator to make adjustments from the cab while topdressing. This upgrade will enhance efficiency, as regular adjustments are necessary during topdressing operations.
Yamaha Beverage Cart (#6595) Replacement
Project Scope:
During the 2024 golf season, the beverage cart experienced multiple breakdowns, forcing the District's contracted food service provide Open Kitchens to use maintenance carts with coolers to serve food and beverages to golfers, the District has no backup beverage cart. Due to the unreliability of the current cart, which has suffered numerous malfunctions, Executive Director Leiner recommended to President Chalem that the District order a replacement in the fall of 2024. This will ensure a functioning cart is available at the start of the 2025 golf season. President Chalem agreed with the recommendation, and the cart was ordered in the fall of 2024.
Appendices
