2024 Capital Improvement Plan

To enhance our community by providing outstanding services, parks and facilities through environmental, social and financial stewardship.

Our Mission Our Guiding Principles

Building Strong Relationships and Community

We recognize the positive impact we have on people’s lives and constantly strive to improve the quality of life for the people we serve.

We build meaningful and lasting relationships based on strong values, a common purpose and mutual respect.

We value diversity and actively seek people with different perspectives and experiences.

We support achieving balance in our professional and personal lives.

Honesty and Integrity

We maintain the highest possible ethical standards.

We communicate honestly and transparently.

Accountability and Respect

We strive to deliver results that add value to the community we serve.

We recognize that each of us has a choice in what we do and how we do it.

We learn from our mistakes and focus on continuous improvement.

Our Vision

To be recognized as a national leader in delivering innovative park and recreation services based on responsiveness, trust and accountability to our community.

Professional Growth and Innovation

We support efforts that will enhance, educate and develop our employees.

We encourage creativity and innovation.

Teamwork

We appreciate that all of us are more effective than any one of us.

We encourage collaboration and collective problem solving.

We create an integrated organization free of boundaries.

We embrace the diversity of our team.

Pursuing Excellence

We believe our efforts make a difference as stewards of our community.

We recognize that being good is simply not good enough.

Visit us at nbparks.org.

Introduction

This Capital Improvement Plan (CIP) is the Northbrook Park District's forecast of administrative, park, facility and golf projects and purchases for Fiscal Year 2024 (FY 2024). This includes the repair and replacement of existing equipment and vehicles.

The 2021 Update of the District's 2026 Comprehensive Master Plan (CMP) was adopted by the Board on March 30, 2022. This CIP has been developed using the Goals, Strategies and Action Plan from the 2021 CMP to determine project ranking and prioritization. The 2021 CMP Goals and Strategies are included in this document along with an updated Action Plan.

CMP Goals

Goal 1: Indoor Assets

Address existing indoor assets and recreation facility needs

Goal 2: Outdoor Assets

Maintain and update existing outdoor recreation assets to provide quality parks, trails and outdoor facilities

Goal 3: Acquisition & Development

Address park and open space level of service gaps and distribution deficiencies

Goal 4: Program Strategies

Evaluate and adjust programs and marketing methods to provide high-quality offerings that meet community needs

Goal 5: Community Outreach

Build support, trust, communication and awareness within the community

Goal 6: District Responsibility

Conduct operations with fiscal responsibility to maintain quality parks, facilities and services in a sustainable fashion, including continued development and partnership opportunities

Capital Improvement Project Guidelines

The project must:

• Have a monetary value of at least $30,000

• Have an anticipated useful life span of at least three years

• Create or renovate a fixed asset

• Support the Goals, Strategies and Action Plan as outlined in the 2021 CMP Update

Included within the guidelines above are the following items:

• Purchase, improvement and development of land

• Purchase and replacement of equipment and machinery

• Planning and engineering costs related to specific capital improvements

• Renovation or expansion of existing facilities

The CIP process begins with the submission of project requests by each Division. These projects are reviewed and evaluated by the Senior Leadership Team with input from knowledgeable staff members. Projects are prioritized based on the District's overall goals and anticipated funding. All project costs are estimates based upon quotes provided by contractors and consultants for specific equipment or the project scope as defined at the time of publication. Projects are compiled into a comprehensive document that is presented to the Board for review and approval to proceed.

Following approval, the CIP is available electronically at nbparks.org and in person at the Joe Doud Administration Building. A summary of the CIP is also included in the Annual Budget.

Project Funding

Projects are funded through a combination of general tax revenues, surplus from fee-for-service revenues, bond proceeds, development impact fees, grants and donations.

The proposed CIP allows the District to make capital expenditures over time with appropriate coordination among the Divisions. The CIP also includes funding for improvements recommended by the Americans with Disabilities Act (ADA) Transition Plan.

For FY 2024, the District proposes allocating $7,355,400 towards capital improvement and replacement projects. Of the $7,355,400 budgeted, $725,500 is a rollover allocation from FY 2023 for delayed or ongoing projects or equipment awaiting delivery and $6,629,900 is for new capital projects or equipment purchases.

The proposed FY 2024 CIP is funded from a number of financial sources available to the District. This chart on the following pages illustrates the source of funds used in the FY 2024 CIP.

2024 CIP Highlights

• Continuation of the District's Playground Replacement Plan with new playgrounds installed at Greenfield Park and Wescott Park.

• Complete renovation of Williamsburg Square Park including a playground, walking path, tennis courts, pickleball courts, basketball court, 20x20 shelter and native plantings with partial funding provided through an OSLAD grant from IDNR.

• The District will begin the planned renovation of Meadowhill Aquatic Center. The project will include new filters, new facility roof, concrete deck replacement, additional shade structures and family changing rooms.

• Development of a Trail Through Time Master Plan.

• Asphalt and concrete maintenance of parking lots and pathways at facilities and parks.

• Continued investment in the District’s athletic fields and hard courts.

• Continued implementation of the District’s updated fleet replacement cycle of 10-15 years for licensed vehicles.

• Additional highlights include IT hardware replacements, asphalt maintenance and golf course equipment replacements.

Manager’s Account Guidelines

To develop the CIP, staff researched the original intent of the separation of the Manager’s Account projects. By reviewing records as far back as 1987, staff determined the original intent of the Manager’s Account was to inform the Board of Commissioners of projects and purchases that would fall inside the Executive Director's purchasing authority. At the time this process was implemented, the Executive Director was referred to as the District Manager. Hence the creation of the Manager’s Account.

The purchasing authority maximum is set by the Illinois Park District Code and approved by the Board of Commissioners. As the current purchasing authority of the Executive Director is $30,000, staff determined it would be prudent to classify projects that meet the CIP classification and are between $5,000 and $30,000 as a Manager’s Account project. Manager’s Account projects will continue to be listed in the CIP.

Useful Life Methodology and Frequency of Replacement Guidelines

The District utilizes multiple sources to determine appropriate life cycles and the subsequent need for improvement and replacement. This includes, but is not limited to, the Illinois Department of Natural Resources (IDNR) Useful Life Criteria, the District's CMP and manufacturer guidelines. These criteria provide a guidepost, not a fixed rubric. Staff evaluate each amenity annually and prepare a recommendation. Some amenities last longer than projected, others do not.

Highlighted Lifecycles

Hard Courts

HVAC Equipment

Playground Equipment

Special Use Fleet Vehicles

High Use Fleet Vehicles

Golf Car Rental Fleet

20 Years

15-20 Years

15-20 Years

10-15 Years

10-12 Years

6-10 Years

Cooperative Purchasing and Surplus

All licensed vehicles recommended for purchase in the CIP will be procured via a cooperative purchasing program. This is a legal option under the Governmental Joint Purchase Act.

All non-licensed equipment will be procured via a cooperative purchase program or competitive bid.

Vehicles and equipment scheduled for replacement will be either traded in, sold via auction with funds returning to the District or disposed of in a sustainable manner.

Proposed Investment Levels

The proposed CIP continues to support the Goals, Strategies and Action Plan identified in the 2021 CMP Update. The chart on the following page illustrates the proposed CIP investment levels for each area of the District.

Comprehensive Master Plan Goals

2021 Comprehensive Master Plan Update Action Plan

This page left blank intentionally.

Beyond 5 Years

Define

Techny Prairie Activity Center

Implement MAC Pool Renovations

Complete Playgrounds Williamsburg, Wescott, Greenfield Playground Planning/Design West Park

Determine Scope from Athletic Field, Court and Velodrome Study Develop Golf Master Plan Develop Trail Through Time Master Plan

Sports

Assessment of Athletic Program Areas

Implement

Playground

Annual Items

Utilize the CIP for Improvements, Purchases and Repairs

Implement Field and Court Improvements

Continue to Expand Trail System at District Parks

Continue to Assess and Complete Trail Maintenance and Repair

Evaluate and Implement Methods to Improve Trail Safety and Experience

Continue to Add Recreation Properties and Amenities in Underserved Areas

Continue to Utilize Financial Sustainability Plan Process to Evaluate Offerings

Create and Maintain Constant Communication Stream

Continue to Improve Website and Marketing Materials

Provide Community Engagement Opportunities

Continue to support the Village Climate Action Plan

Continue to Identify and Engage with Partners

Best Practices

Continue to

Evaluate Facility Systems and Conditions for Efficient Operation

Continue to Develop and Implement Community-Wide Trail Plans

Continue to Provide Trail Amenities and Support Services at Parks

Continue to Update and Replace Amenities

Monitor Opportunities in the Community for Land Acquisition

Evaluate and Adjust Programs, Special Events and Marketing

Continue to Cooperate with Area Organizations to Support Objectives

Continue to Improve Community Outreach and Expand Audience

Continue to Plan and Budget for Improvements and Maintenance

Continue to Identify and Pursue Grant Funding Opportunities

Continue to Provide ADA Improvements

Maintain and Update Cyber Security Plan

Evaluate/

2024 Additional Areas of Focus

Annual

•

•

•

•

•

Continue to Evaluate/ Implement DEI Initiatives

Incorporate Climate Mitigation into Park and Facility Development

Project Description Worksheets

Computer and Technology Equipment Replacements

Project Scope:

The Technology Department conducts an equipment replacement project annually to stay current with operating systems and security protocols. This project includes replacing equipment that has reached the end of its lifecycle, including laptops, desktops, phones, printers, projectors and projection screens along with continued security upgrades and hardware replacements such as switch replacements, firewalls and wireless access points.

Parking Lot Replacement

Project Scope:

This project involves the removal and replacement of the parking and maintenance lots at the Joe Doud Administration Building. As part of this renovation, additional parking spaces, including ADA spaces, will be added within the visitor parking area.

Simultaneously, the ADA accessible route to the front and side doors will also be reconfigured. The existing parking lot, originally installed in 1994, is 29 years old and is nearing the end of its useful life. Engineering was completed in 2023, with construction scheduled for 2024.

Year 2024 2025 2026

Expense $459,000

Task Construction

Gym Wood Floor Refinishing

Project Scope:

The project includes the refinishing of the gym floor at Greenbriar School. The total project cost is $60,000. Northbrook School District 28 will pay 50% of the total per the existing intergovernmental agreement. Year

Park and Playground Replacements

Project Scope:

The project encompasses the removal and replacement of the playground equipment as well as the installation of ADA access to the basketball court and seating area at Greenfield Park. The playground equipment was installed in 2003, is 20 years old and has exceeded its useful life. Community input and design processes were finalized in 2023, and construction is scheduled for 2024.

The playground equipment selected for this project was approved for purchase by the Board of Commissioners on September 27, 2023.

Year 2024 2025 2026

Expense $370,000

Task Construction

Acorn Grill + Terrace

Upgrades

Project Scope:

This project request is for flooring updates at Acorn Grill + Terrace as a strategic solution to address the issue of condensed high-traffic areas, specifically near the kitchen area, that have resulted in rapid carpet deterioration.

Year Expense

Task

Cart Path Engineering and Replacement

Project Scope:

This project includes obtaining pavement cores of the deteriorating cart paths at Heritage Oaks Golf Club. After the cores have been analyzed, the pathways can be evaluated for future maintenance and/or replacement in conjunction with the Golf Master Plan. While 2024 funds for this analysis and evaluation are included in the operating budget, this project has been included in the overall CIP due to potential future costs.

Year

Expense * Task Unknown Allocation

Golf Infrastructure Assessment and Master Plan

Project Scope:

In the February 2023 Envision & Prioritize Workshop, the Board of Commissioners reached consensus that a Golf Master Plan encompassing long-term needs should be developed for the golf assets owned and maintained by the District.

This forthcoming plan will assess current conditions and present a range of options for amenity replacement and upgrades including irrigation systems, bunker redesign and maintenance, golf cart pathway replacement and upgrades, range pole lifespan and turf quality. Year

ADA Pathway Improvements and Repairs

Project Scope:

This project includes installing a new ADA sidewalk from the west parking lot to the Leisure Center. Facility users and Senior Center visitors currently walk through the parking lot to access the building. In addition, pathway repairs will be completed at Indian Ridge Park. The park pathway concrete is heaving in many areas and holds water for long periods of time after rain events. The new concrete will correct uneven surfaces and improve drainage.

Year 2024 2025 2026

Expense $272,000

Task Construction

Northbrook Theatre: Automated Spot Lighting

Project Scope:

This project includes six ETC Lonestar automated light fixtures. These fixtures offer 15,400 lumen output from a bright white LED engine, delivering high brightness and visual impact to any stage. These lights would achieve full stage coverage with a wider variety of styles and effects. The District’s three ETC Studio Spot 250s, purchased in 2006, have reached the end of their useful based on functionality and spare part availability.

Year 2024 2025 2026

Expense $40,000

Task Purchase

Renovation Planning and Construction

Project Scope:

This project includes specifications, engineering and construction documents for the replacement of mechanical systems and upgrades at Meadowhill Aquatic Center based on recommendations from the Aquatic Facility Assessment completed in 2022 by FGMArchitects. The project was submitted to the Illinois Department of Natural Resources for a 2024 OSLAD Grant. Construction is anticipated to start in August 2024 with completion in May 2025 and will not impact the summer pool schedule.

Year 2024 2025 2026

Expense $1,750,000 $1,750,000

Task Planning / Construction Construction

40’x40’ Camp/Event Tent

Project Scope:

This project replaces one of the District’s two large tents (40'x40') that is used for camps primarily at the Leisure Center. This tent is installed and utilized for 3-4 months each year. Life expectancy of the tent is 10-15 years, weather dependent.

Asphalt and Concrete Repairs and Maintenance

Project Scope:

The asphalt portion of this project includes crack filling, sealcoating and striping of the pathways at Greenfield Park, Wescott Park and West Park and the parking lots located at the Northbrook Sports Center, Village Green Park and Center and West Park. The scope also includes adding pavement at the west end of the golf car storage pad at Heritage Oaks Golf Club for double-wide traffic while preserving the turf and plants. Additional pavement at the north end of the Practice Range tee area will accommodate fitting events, presentations and lesson guests. The District will also improve the Practice Range building with pavement and landscaping to aid staff access during picking and enhance customer traffic control while preserving the surrounding turf and plants.

Athletic Field Improvements

Project Scope:

In the February 2023 Envision & Prioritize Workshop, the Board of Commissioners reached consensus that the District should complete an Athletic Field and Hard Court Assessment. While the final assessment is still forthcoming, this budget represents a placeholder for operational field improvements such as minor grading, irrigation repairs, infield lip remediation, resodding and dugout repairs.

The Hard Court Assessment recommendations from this process include several hard court and Velodrome repair projects which are listed separately in the CIP.

Site Amenities

Project Scope:

Staff recommends an annual allowance to replace benches, picnic tables, trash cans, recycling cans, park signage and kiosks throughout the park and facility inventory.

Hard Court Repairs

Project Scope:

The hard court surfaces at Crestwood Park, Meadow Road Tot Lot, Stonegate Park and Wood Oaks Green Park are all experiencing color coat cracking, peeling and asphalt cracking at different levels of severity. This project includes cleaning, grinding, crack fill, ARMOR patching and applying two coats of acrylic resurfacer for color coating and line striping to refresh the asphalt surfaces.

The District has experienced difficulty in competing with the schools for available contractors during the ideal weather window for this work. By bundling multiple projects into one year, the District will create a more robust project to attract qualified bidders.

Year 2024 2025 2026

Expense $221,000 $35,000

Task Construction

Projected

Pathway Improvements

Project Scope:

This project includes obtaining pavement cores of the deteriorating asphalt pathways at Techny Prairie Park and Fields. After the cores have been analyzed, the pathways can be evaluated for future maintenance and/or replacement. Techny Prairie Park and Fields has over 2.6 miles (141,000 SF) of asphalt pathways. Many of the pathways were originally installed in 1989, are 35 years old and are past their useful life. The newest asphalt pathways were installed in 2006, are 18 years old and are in need of repairs. Pavement cores will be completed in 2024, with maintenance and replacement scheduled for 2025. While funds for this analysis and evaluation are included in the Operating Budget, this project has been included in the overall CIP due to potential future costs. Year

Trail Through Time Master Plan

Project Scope:

In the February 2023 Envision & Prioritize Workshop, the Board of Commissioners reached consensus that a Trail Through Time Master Plan should be developed for this asset located at Techny Prairie Park and Fields. This forthcoming plan will assess the current conditions and present a range of options for future trail development and the mission of this park amenity.

HVAC / RTU Replacement

Project Scope:

This project includes engineering in 2024 to replace the three rooftop HVAC units at Village Green Center. The existing units were installed in 1999, are 24 years old and are past their useful life. This project is timed to coincide with the roof replacement. Energy efficient equipment will be considered as part of the replacement.

Roof Replacement

Project Scope:

This project includes engineering in 2024 to replace the roof on the Village Green Center.

The existing roof was installed in 1998, is 25 years old and is nearing the end of its useful life. This project is timed to coincide with the HVAC/RTU equipment replacement project.

Playground Replacement

Project Scope:

This project includes the removal and replacement of the playground equipment in the area designated for children ages 2-5 at Wescott Park. The playground was installed in 2005, is 18 years old and past its useful life. Design work was completed in 2023 and construction is planned in 2024.

The playground equipment selected for this project was approved for purchase by the Board of Commissioners on September 27, 2023.

Year 2024 2025 2026

Expense $220,000

Task Construction

Playground and Tennis Court Replacement

Project Scope:

This project includes the replacement of the playground equipment installed at West Park in 2005 which is now 18 years old. Based on current equipment conditions, the playground has reached the end of its useful life and requires replacement. The project also includes the removal and replacement of the existing tennis courts. Design work is scheduled for 2024, with construction planned for 2025.

Based on the size of the project and existing park amenities, this project may be considered for application for an OSLAD grant. Year

Park Renovation

Project Scope:

Williamsburg Square Park playground was installed in 1999, is 24 years old and has reached the end of its useful life. Renovations at this location include new playground equipment and installation, replacement of asphalt surfacing of the basketball court, tennis courts and pathways and the addition of native plantings. In addition, a new shelter and pickleball courts will be added. This project was awarded a $600,000 OSLAD grant in 2023. Community input and design processes were finalized in 2023, and construction is scheduled for 2024.

The playground equipment selected for this project was approved for purchase by the Board of Commissioners on September 27, 2023.

Year 2024 2025 2026

Expense $1,488,000

North and South Parking Lot Replacement

Project Scope:

This project involves engineering, removal and replacement of the north and south parking lots at Wood Oaks Green Park. The original parking lots were installed in 1994, are 29 years old and are approaching the end of their useful life. The engineering phase will take place in 2024, with construction planned for the north lot in 2025 and the south lot in 2026. Year

Task Engineering Construction Construction

Toro Groundsmaster 4700D (#7540) Replacement

Project Scope:

This project replaces the current 2009 Toro Groundsmaster 4700D rough mower (#7540) which is 14 years old with a new Toro Groundsmaster 4700D rough mower. This mower is used weekly during the season to maintain the rough at Heritage Oaks Golf Club. In unison with a similar unit this equipment is used to maintain about 100 acres of turf. Procurement lead time on this unit is 8-14 months.

Year

Expense $118,000

Task Purchase

Toro 3500-D Sidewinder (#7730) Replacement

Project Scope:

This project replaces the 2007 Toro Groundsmaster 3500-D bank mower (#7730) which is 16 years old with a new Toro Groundsmaster 3500-D bank mower. This mower is used to maintain high value areas around banks for the greens, tees and bunkers. This machine also allows staff the ability to safely mow steeper banks than any other unit currently in our inventory. Procurement lead time on this unit is 8-14 months.

Year 2024 2025 2026

Expense $51,750

Task Purchase

Ditch Witch 2310 Trencher (#8500) Replacement

Project Scope:

This project replaces the 1987 Ditch Witch 2310 Trencher (#8500) which is 36 years old with a Bobcat E26 Mini Excavator. Parts for this machine have been very difficult to acquire and the machine is past its useful life. The new mini excavator will allow staff to dig wider trenches and deeper drainage if needed and can assist with other projects around the District that have previously required the rental of equipment.

Club Car Carryall Utility Carts (#6460, #6530) Replacement

Project Scope:

This project replaces the 2011 Club Car Carryall utility cart (#6460) which is 12 years old and the 2000 Club Car Carryall utility cart (#6530) which is 23 years old with two John Deere GS models. These carts are utilized by the Superintendent of Grounds & Golf Maintenance and the Golf Equipment Mechanic at Heritage Oaks Golf Club. The current carts are past their useful life and parts are getting increasingly difficult to source.

Year 2024

$30,000

Task Purchase

Utility Carts Gator TX (#6330, #6430 and #6440)

Project Scope:

This project replaces the 2006 John Deere Gator (#6330), the 2007 Toro Workman (#6430) and the 2006 Toro Workman (#6440) with three John Deere Gator TX models. The current vehicles are 16 years old and beyond their useful lives. These carts are utilized by the Golf Maintenance staff to maintain the course at Heritage Oaks Golf Club.

Kubota Tractor (#5010 and #5020) Replacement

Project Scope:

This project replaces the 1997 Kubota M5400 Tractor (#5010) which is 26 years old and a 2002 Kubota M5700 Tractor (#5020) which is 21 years old with one John Deer cab tractor. The current tractors are beyond their useful life and it is becoming increasingly difficult to source parts for the current tractors. In addition, staff have identified opportunities to reduce the number of tractors the District owns due to the merge of Parks and Golf Grounds operations that has resulted in more efficient equipment sharing. This new cab tractor will provide employee protection from dust and weather as it is used for spring and fall cleanups, seeding and aerating.

Year 2024

Expense $53,000

Task

2025 2026

Purchase

Chevy 1500 Truck (#2020)

Replacement

Project Scope:

This project replaces a 2007 Chevy 1500 Truck (#2020) that is 16 years old with a Ford Transit 250. This vehicle is used by the Facilities Department and converting the vehicle from a pickup truck to a van will increase departmental efficiency.

This purchase was approved by the Board of Commissioners on September 27, 2023.

Year 2024 2025 2026 Expense $64,000 Task Purchase

Ford Transit Connect Van (#3010) Replacement

Project Scope:

This project replaces a 2010 Ford Transit Connect van (#3010), with a Ford Transit 250.

This van is currently used by the Trades Department for general maintenance work, playground inspections and restroom cleaning.

This purchase was approved by the Board of Commissioners on September 27, 2023. Year

GMC4WD2500UtilityBodyPlow Truck(#3090)Replacement

Project Scope:

This project replaces a 2010 GMC 2500 Utility Body Plow Truck (#3090) that is 13 years old with a Ford F250 4x4, Utility Body, Liftgate and Plow. This vehicle is used by the Trades Department for electrical trade work throughout the District. This truck would be equipped with a plow to assist with snow removal operations.

This purchase was approved by the Board of Commissioners on September 27, 2023.

Goal

Year 2024 2025 2026

Expense $78,100

Task Purchase

Toyota Prius (#3190)

Replacement

Project Scope:

This project replaces a 2010 Toyota Prius (#3190) that is 13 years old with a Ford Maverick XL EcoBoost. By purchasing a Maverick as opposed to a sedan, the capabilities of the vehicle are expanded. This vehicle is used by Planning Department staff and the Director of Parks & Properties for job site visits and attendance at meetings and conferences. In addition, the vehicle is used for park inspections, special event and as a backup vehicle for the District’s courier and Administrative staff.

This purchase was approved by the Board of Commissioners on September 27, 2023.

Year 2024 2025 2026 Expense $30,000

Task Purchase

Chevy 2500 HD 4WD Plow Truck (#6030) Replacement

Project Scope:

This project replaces a 2008 Chevrolet 2500 HD 4WD Plow Truck (#6030) that is 15 years old with a Ford F350 4x4 Crew Cab, Plow and Dump Bed. The existing truck is used by the Golf Maintenance Department to transport staff and tow equipment between courses. The addition of a dump bed will improve departmental efficiencies. The truck is also used for snow removal.

This purchase was approved by the Board of Commissioners on September 27, 2023.

Year 2024 2025 2026

Expense $81,750

Task Purchase

Facility Renovation

Project Scope:

The Leisure Center is in need of major renovations to comply with current ADA standards and to provide additional much-needed multi-generational recreation space. Renovating the 40,000 square foot facility including repurposing of 19,150 square feet of underutilized space will provide a knowledge center, four multi-purpose rooms, demonstration kitchen, sensory/de-escalation lounge, innovation lounge, two activity studios, early childhood ADA/gender neutral restrooms, flexible performance space, art/maker studio, technology and training room, office space, dressing room with ADA gender neutral restrooms and costume shop/programming space. Based on the District’s limited capacity for capital improvements, grant funding for this project is needed and critical for the implementation of the renovation. This project will allow the District to more equitably serve thousands of participants. Engineering is proposed for 2024, with construction proposed for 2025 and 2026.

Year

Manager’s Account Worksheets

Projects under $30,000

Lacrosse Goal Replacement

Project Scope:

Lacrosse goals at Techny Prairie Park and Fields were replaced in 2017. The current goals have significant wear and tear due to their age and use. The life expectancy of lacrosse goals is 5 years. The addition to this project of a new carrier will make it easier for staff to move the goals while also improving staff safety and reducing potential damage to both the goals and the turf. The purchase will include four goals with nets and a goal carrier.

Leisure Center Cabinet

Heater Removal

Project Scope:

This project includes the funds to complete the removal of nine existing cabinet heaters at the Leisure Center. The heaters are no longer operating and the outside venting serves as an entry point for animals and water into the building. This budget is for materials only, the work will be completed by the Trades Department.

Northbrook Theatre Wireless Microphones

Project Scope:

This proposed purchase includes eight additional wireless microphone packs supplemented by two channel receiver racks and microphone elements. This would bring the theatre's total wireless microphone offering to 32. The need for additional microphones arises from an increase in enrollment and larger cast sizes.

The youth, community and camp productions have casts of over 24 participants, creating the need for rental of additional microphones. Current rental is $1,200 per production and six productions are planned per year. The life expectancy of the equipment is 5-10 years.

Pool Deck Furniture Replacement

Project Scope:

This purchase includes 60 lounge chairs to replace old and damaged pool deck furniture at Meadowhill Aquatic Center and Sports Center Pool. A portion of the outdoor furniture is evaluated and replaced annually.

Soccer Goal Replacement

Project Scope:

The District has four sets of 7x7 soccer goals that are over 15 years old. The replacement goals will match the other 7x7 goals in the inventory and should have a life expectancy of 10 years. A total of eight goals will be purchased including nets.

Sports Center Pool Water Walk Iceberg Refurbishment

Project Scope:

The water walk iceberg stepping pods at the Sports Center Pool have a cracked outer coating and will be refurbished to ensure the safe and continued use of this amenity.

The six pods will be shipped to the manufacturer to strip and recoat the outer layer.

The budget includes the cost of one replacement pod if deemed necessary by the manufacturer.

Techny Prairie Activity Center Studio Sound Systems

Project Scope:

This purchase includes the replacement of the sound systems at Techny Prairie Activity Center (TPAC) in studios A and B due to issues with functionality. Current sound systems have issues 2-5 times a week, causing disruptions in classes and interruptions to member workouts. The existing speakers in each fitness room were specified for public announcements and not suited for fitness classes with an instructor and elevated music. Both studios are currently on the same control panel and troubleshooting in one studio requires shutting down both rooms. The updated system would have independent controls for each room.

Year 2026

Expense

Task

Volleyball Net System Replacement

Project Scope:

The Greenbriar Gym volleyball net system was purchased when the gym opened in 2013. Several parts have failed and are no longer available for replacement. All volleyball has been moved to Techny Prairie Activity Center which has limited the number of classes, open gyms and rental hours provided to the community. The new system is anticipated to last 8-10 years and will allow for volleyball programming to return to Greenbriar Gym.

Personal Protective Equipment

Project Scope:

This project replaces the District's existing 4-gas confined space entry meter. This equipment is utilized to continuously monitor air quality while staff occupy the underground vaults which are used for maintenance of the irrigation system and pool equipment. The meter monitors combustible gases, oxygen levels, carbon monoxide and hydrogen sulfide levels. e project also includes the acquisition of twenty next-generation safety head coverings which feature a chin strap to prevent the helmet from coming off, include side and rear head protection and job specific accessories.

Tower Rink Light Pole Replacement

Project Scope:

Two of the ten existing sports field light poles at Tower Rink are made of wood. As part of the FY 2023 light pole testing program, an outside consultant was contracted to assess the condition of these poles. One of the wood poles received a ‘D’ rating on a scale from 'A' to 'F' and was recommended for replacement with a new steel pole. The other pole received a 'B' rating. Considering site access and the cost-effectiveness of economy of scale, staff recommends replacing both remaining wooden poles simultaneously. The existing LED light fixtures installed in 2022 as part of the ComEd grant program will be reused.

Year

Expense $20,000

Task Installation

Velodrome Repairs

Project Scope:

The surface at the Velodrome is experiencing color coat cracking as well as peeling and cracking of the asphalt. This project will include cleaning, grinding, crack fill, ARMOR patching and applying two coats of acrylic resurfacer for color coating and line striping to refresh the asphalt surfaces and provide a uniform color around the entire track. Approximately half of the surface was color coated in 2023, and the track will require annual repairs due to its current condition. Year

Task Repairs

Wood Oaks Green Park

Bathroom

Floor Coating

Project Scope:

This project includes the removal of VCT tile in the bathrooms at Wood Oaks Green Park and the installation of epoxy coating. This process was completed at Village Green Park and Techny Prairie Park and Fields restrooms in 2023.

Outdoor Dining Tables, Chairs, Umbrellas, Stands

Project Scope:

This project includes the purchase of five Eos four-seat stackable outdoor dining tables, 20 Eos dining chairs, five umbrellas and five umbrella stands for use on the Brook Room Terrace. Outdoor seating in this area is under utilized mainly due to current high top table configuration and a lack of shade. Adding tables with umbrellas will reduce the temperature of the furniture, making this side of the terrace a more appealing area to sit while adding restaurant capacity.

Club Car Precedent (#10099) Replacement

Project Scope:

This project replaces the current 2005 Club Car Precedent #10099 which is used as the player assistant golf car at Anetsberger Golf Course. The unit is 18 years old and will be replaced with a Club Car Tempo Lithium-ION battery golf car. This golf car will be used in a pilot program to determine feasibility of moving the full golf car fleet to battery powered cars in the next purchase cycle to help reduce the District’s carbon footprint.

Irrigation Head Purchase

Project Scope:

This project will provide inventory to replace 40 irrigation heads at Heritage Oaks Golf Club on the Classic 18 Course as failures occur. The 830 heads on the Classic 18 course provide water to all greens, tees, approaches, fairways and partial coverage of rough areas. The majority of current units in the ground were installed in 2000 and are 23 years old. The typical life cycle for this type of unit is 15-20 years. This budget is for materials only, Golf Maintenance staff we be performing the installations.

Expense $16,000

Task Purchase

No Ramp Trailer (#8520)

Replacement

Project Scope:

This project replaces the current 2011 No Ramp Trailer (#8520) which is 12 years old and beyond its useful life, with a new No Ramp Trailer. This trailer is extensively used by Parks Department staff to transport various equipment including scissor lifts, forklifts, snow removal equipment, maintenance equipment and tools required by the District.

Haulmark Enclosed Trailer (#5240) Replacement

Project Scope:

This project replaces a 2008 Haulmark Enclosed Trailer (#5240) which is 15 years old and beyond its useful life. This trailer is heavily used by the Athletic Crew to carry supplies and equipment used to maintain the District’s baseball and softball fields. This trailer will be replaced with a similar enclosed trailer.

Roller Replacement (#4470 and #4560)

Project Scope:

This project replaces two items that are past their useful life: a 1976 Layton 3-Ton Roller (#4560) which is 47 years old and a 1991 Brutus AR5 Roller (#4470) which is 32 years old. The two units would be replaced with a single Wacker Neuson Vibratory Roller. Rollers are used to improve athletic field stability and safety, enhance aesthetics, and contribute to increased playability ensuring athletes can perform at their best. This equipment is also used for parking and pathway maintenance.

Steel Green Sprayer/ Spreader Combo Purchase

Project Scope:

This purchase is for a new Steel Green SG46 zero turn sprayer/spreader. Current equipment provides staff with the ability to spray and spread large open areas efficiently. However, staff do not have an efficient way to make applications in smaller parks or confined areas. The size and adaptability of this product will fill this gap.

Synthetic Turf Field Groom

All (#4690) Replacement

Project Scope:

This project replaces a 2010 Synthetic Turf Field Groom All (#4690) which is used to maintain the synthetic turf at Techny Prairie Park and Fields. This piece of equipment is 13 years old, is broken and past its useful life and parts are no longer available. This unit will be replaced with a new synthetic field groomer.

Towmaster T-10 Tilt Trailer (#5160) Replacement

Project Scope:

This project replaces a 2010 Towmaster T-10 Tilt Trailer (#5160) that is 13 years old and beyond its useful life with a Big Tex Utility Trailer. This trailer is heavily used by Parks staff to move equipment including seasonal items such as soccer goals, picnic benches, garbage cans, snow removal equipment and other needs of the District.

Task Purchase