Return to Work(place) | COVID 19 Assesments

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Defining the new norm In conjunction with our manufacturing partners, RCF Group is utilizing scientific data and design thinking methodologies to create immediate to comprehensive, and scalable Return to Work solutions that proactively respond to the COVID-19 pandemic. We continue to prioritize the health, well-being, and safety of our employees, their families, and our clients during these uncertain times.

Over the next few weeks, we will focus on the following topics: How the COVID-19 pandemic has impacted our Facilities, Organization, and Employees. We will provide insight on how to customize and implement these ideas within your own workplace. We realize each business is unique and would love the opportunity to customize a Return to Work(place) plan that fits the needs of your employees and organization.

We encourage you to join us in discovering what the new norm looks like in the future.

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Defining the levels of impact By taking a macro to micro approach to understanding the impact this virus has had on our facilities, organization, and employees, these categories will help us organize

scalable

and

cost

effective

O

1

1

2 3 EMPLOYE E IM P A CT

3

2

NAL IMPACT TIO IZA AN RG

FAC ILI TI ES

CT A P IM

solutions.

1

2

3

FACILITIES

ORGANIZATIONAL

EMPLOYEE

LEVELS OF IMPACT

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PLAN

Building your return to work plan

for adequate social distance

2

PREPARE

IDENTIFY & ASSESS

CT PA M

O R

1 2

for visitors and deliveries

NAL IMPACT TIO ZA NI GA

I

1

FAC ILIT IES

high, medium and low risk areas

3

3 EMPLOYEE IM P AC T

PROVIDE

6

4 INTEGRATE tools and technology

access to PPE and cleaning

5 COMMUNICATE behavioral changes and new etiquette standards

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Identify and assess areas of risk Our recommended approach starts with a complete assessment of the floorplan to identify high and medium risk areas. Public spaces like restrooms, breakrooms, kitchenettes, and lobbies are areas where the social distance bubble may be harder to maintain. Social spaces also may not accommodate the necessary distancing required during team collaboration. Below is an example of what a floorplan risk assessment might look like.

LEGEND COLLISION ZONES: areas of high traďŹ&#x192;c / path of egress MEDIUM RISK AREAS: HIGH RISK AREAS:

to be cleaned twice daily

to be cleaned hourly

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Plan to be socially distant Team Planning

As we further assess the floor plan, we begin reviewing how our team will work and collaborate while maintaining proper social distancing. Solutions pertaining to this part of the assessment might involve modifying seating capacities, reconfiguring workstation layouts, or considering a transition to shift work for employees.

Team A

24”

human dimension

3’-0” radius

6’-0”

social distancing bubble Team B Team C

Defining the parameters of the bubble In order to reduce infection, our proposed solutions are based on the current CDC recommendations for six feet of physical distance between individuals. Many employers are implementing a six foot diameter circle; however, this does not take into account the human dimension. Our case studies use a twenty-four inch diameter circle to encompass the human dimension with an additional three foot radius for social distancing, resulting in a bubble eight feet in diameter.

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6â&#x20AC;&#x2122;-0â&#x20AC;?

social distancing bubble

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High Risk | huddle room strategy After reviewing high and medium risk areas and assessing social distancing through the office, our team would then evaluate individual space. We will show a variety of items to consider for implementation that can reduce the risk factors within the space. Some solutions are free and immediate while others may require long term changes with some cost implications. Our team will work with you to review all options and tailor a solution that works best for your organization.

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Huddle room evaluation | cost analysis

No cost solution

• Remove any additional seating to maintain required social distancing • Provide at least one chair at an existing table for use of technology for a presenter

2

• Determine safe occupancy load of a room to maintain required social distancing and post a temporary sign stating the current occupancy CT PA M

FAC ILIT IES

EMPLOYEE IM P AC T

6

3

NAL IMPACT TIO ZA NI GA

I

1

O R

EXISITING HUDDLE ROOM LAYOUT

• Purchase furniture for new layout

4

5 medium - high cost solution

1

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IDENTIFY & ASSESS high, medium and low risk areas

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PLAN for adequate social distance

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Huddle room evaluation | cost analysis • Ensure visitor compliance with state mandates

• Remove room phone, employees will use personal device

• Provide application to push office calls to employees‘ personal phone devices to avoid using communal phone or install a no touch intercom call system

• Vistors screening / temperature checks • Utilize lockers

• Provide a voice activated application to turn on screens without touching a remote (Alexa, Siri, etc.)

• Provide a wireless connect application so screens can be used without touching connection cables

3

PREPARE

for visitors and deliveries

4

INTEGRATE

tools and technology

• Recommend that the first person entering a room takes the furthest available seat from the door as to reduce the possibility of another person intruding upon the first entrant‘s personal space

• Remove trash and recycling bins from the room; trash and recycling to be collected in designated spots in office

• Provide temporary floor markers of chair locations to maintain six foot social distancing radii between each chair

• Encourage masks / PPE • Institute a ‘first in, last out’ rule when leaving a meeting as to not cross six foot social distancing radii

• Purchase more permanent branded occupacy signage and cleaning checklist

5

COMMUNICATE behavioral changes and new etiquette standards

• Provide disinfectant wipes and a temporary checklist of what needs to be wiped down after every use of the room • Provide hand sanitizer for each room • Provide single use paper ‘placemats’ for employees to set their personal belongs on when in the room

• Update upholstery to bleach cleanable fabrics

6

PROVIDE access to PPE and cleaning

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Please contact us for more information on how we can help transform your space. Weâ&#x20AC;&#x2DC;re glad to be your trusted partner as we navigate the unique and shifting parameters of the new normal.

your name

info@thercfgroup.com

We will meet you where you are at and are happy to connect from the oďŹ&#x192;ce, from home or virtually anywhere to assist in any space planning needs.

Cincinnati, OH 6454 Centre Park Drive West Chester, OH 45069 513.612.7303 Cleveland, OH 2425 W 11th St, Cleveland, OH 44113 216.781.8200 Louisville, KY 302 E. Main Street Louisville, KY 40202 513.612.7303

Return to Work 2020