Programme Media & Learning 20250508

Provinciehuis, Leuven, Belgium

18 – 19 June 2025

#MandL25

CONFERENCE L E U V E N 2025

Educational media that works

Welcome Welcome to the Media & Learning Conference 2025!

We’re thrilled to welcome you to this year’s Media & Learning Conference, taking place on 18–19 June 2025 in the Provinciehuis, in the heart of Leuven, Belgium.

This year’s theme, “Educational media that works,” speaks to our shared mission: making smart, impactful choices about how we use media to enhance teaching and learning in real, measurable ways.

Organised in partnership with KU Leuven’s Learning Lab, the conference is designed to be an inspiring mix of discovery, discussion, and connection. Across these two days, you’ll explore what truly makes educational media effective—whether it’s through immersive technologies, stronger storytelling, better student involvement, or the thoughtful use of AI in media production.

You’ll be part of a vibrant and growing community of educators, researchers, and innovators from across Europe and beyond, all united by a passion for improving learning through media.

Expect lively sessions, fresh perspectives, and the chance to share your experiences while gaining new insights you can take back to your own work. And while the programme is full of stimulating content, we hope you’ll also take time to enjoy Leuven—a city rich in history, culture, and charm.

Whether it’s your first time here or a familiar stop, we know it’ll leave a lasting impression.

A heartfelt thank you to our Exhibitors, the Board of Management, the Advisory Board, the City of Leuven, and of course KU Leuven, whose ongoing partnership helps make this event possible.

Let’s learn from each other, spark new ideas, and build connections that carry us forward—welcome to a conference focused not just on media, but on media that truly works.

Dovilė Dudėnaitė, Sally Reynolds, Monika Theron, Chloé Pété, Bert Driessens & Mathy Vanbuel

Our thanks in particular to the Media & Learning ‘25 Conference advisory committee: Erik Boon, Vrije Universiteit Amsterdam, The Netherlands

Steve McCombe, City St George's, University of London, UK

Joan Sheehan, Leeds Beckett University, UK

Fleur Braunsdorf, University of Amsterdam, The Netherlands

John Murray, University of Galway, Ireland

Andy Thys, KU Leuven, Belgium

Teresa Sofia Castro, Lusófona University (CICANT), Portugal Maaike Compagnie, Hogeschool Rotterdam, The Netherlands Peter Fletcher, University of Aberdeen, UK Sónia Hetzner, Friedrich-AlexanderUniversity (FAU), Germany Nicolette Karst, Lund University, Sweden

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Jeremy Nelson, University of Michigan, USA Stuart Perrin, Xi’an JiaotongLiverpool University, China Kamakshi Rajagopal, Belgium André Rosendaal, University of Groningen, The Netherlands Joan Sheehan, SCHOMS, UK

Lucy Kendra, Heriot-Watt University, UK

Dorottya Sallai, London School of Economics and Political Science, UK

Leif Kristiansen, SIKT, Norwegian Agency for Shared Services in Education and Research, Norway

Lana Scott, Massachusetts Institute of Technology (MIT), USA

Marco Toffanin, University of Padova, Italy Carlos Turró Ribalta, Universidad Politécnica de Valencia, Spain Elke Van Ael, KU Leuven, Belgium Mathy Vanbuel, ATiT, Belgium Michiel Vledder, Inholland University of Applied Sciences, The Netherlands Eirik Wattengård, Norwegian University of Science and Technology (NTNU), Norway Zac Woolfitt, Inholland University of Applied Sciences, The Netherlands

Important Information for Conference Participants Cloakroom and Registration desk The Cloakroom and Registration desk will be open on Tuesday from 17:00 to 19:00, on Wednesday from 08:00 until 18:30 and on Thursday from 08:00 until after the closing session. You can leave your coats and other belongings for free at our manned desk. However, in the interests of security, please do not leave computers, mobile phones or any other valuables there, as neither Provinciehuis, nor the conference organisers are responsible for any loss or damage to items held in the cloakroom.

Information desk The Information Desk, next ot the Registration Desk, is where you can contact the organisers, get information about Leuven and find out more about the Media & Learning Association. It will be open on Tuesday from 17:00 to 19:00, on Wednesday from 08:00 until 18:30 and on Thursday from 08:30 until after the AGM of the Media & Learning Association.

Quiet Room – Zaal 1 Zaal 1 is reserved as a Quiet Room for anyone needing a calm, low-sensory space during the conference. Whether you're feeling overstimulated, anxious, or simply need a moment to rest, this is a peaceful area to recharge. Please respect the quiet—no conversations, phone use, or meetings. The Quiet Room will be open on 18 June from 13:30 to 18:00 and on 19 June from 09:00 to 17:00.

Signing up for sessions during the conference The conference includes many different sessions taking place in Zaal 2-9, these sessions include discussion sessions and workshops where the emphasis is on small group interaction. The number of spaces available in these rooms is limited to between 20 and 40, depending on the room.

Access to these sessions will be limited to those who have signed up online to take part. If you did not manage to reserve a seat online, there might be a couple of places available due to no-shows. In such cases, any remaining spaces will be allocated at the start of the session on a first-come, first-served basis.

Lunches and coffees Everyone registered for the Media & Learning Conference is welcome to enjoy coffee and lunch on both days, served in Spoor 95.

You are also invited to the MEDEA Awards Ceremony and Networking Reception, which will take place in Spoor 95 on Wednesday, 18 June, starting at 18:00.

Please wear your conference badge prominently to ensure access to all event locations.

WIFI access Public wifi access is available on the network named “MLA2025”. This is an open network not requiring authentication.

Non-smoking policy Please note that smoking is strictly prohibited in all indoor conference venues.

Conference website You’ll find short profiles of our speakers on the conference website, along with intputs to the programme.

After the conference, we’ll also be adding presentations and other materials as they become available. The website will stay online and regularly updated for at least six months after the event.

Media & Learning Trivia Challenge Put your knowledge to the test in our fun Trivia Challenge!

Explore the exhibition and discover the answers, some questions are inspired by what our exhibitors are showcasing. Join the quiz via the QR code and take part during the Closing Plenary on Thursday 19 June for a chance to win a free pass to the 2026 conference! Good luck!

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17:00

16:00

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13:00

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10:00

9:00

In conversation with Richard E. Mayer, University of California, USA

Ethical and innovative integration of AI

Students as partners in media production

Maximising investment in Immersive Learning in a time of budget restrictions

Welcome to Media & Learning 2025

AUDITORIUM

Learning through Storytelling

To lecture capture or not to lecture capture?

Media-Driven Assessment

RAADZAAL

Meet the 2025 MEDEA finalists

Meet the 2025 MEDEA finalists

Innovative projects and initiatives fostering digital media uptake in different settings

PRESS

Let's do Responsible XR through Play and Polder Perspectives XR

ZAAL 4/5

Streamlining Media Production: From ColorCoded Slides to Engaging Digital Learning

Media-Driven Assessment

AI-Driven Video Production: Management and operation The latest Advances and Use of Centres of Teaching and Cases in educational Media Learning and other support Production services

Hands-on with AI: Transforming Educational Media Production

ZAAL 2/3

AI in Project Management: A Hands-on Exploration

Developing a Platform and Teacher Training for Ethical Use of Generative AI in Teaching and Learning

AI and the potential to transform personalised video-based learning

ZAAL 6/7

Demos

Demos

Cobbaerhoek

WEDNESDAY 18 JUNE

17:00

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13:00

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9:00

Wednesday 18 June AUDITORIUM (Presentation session) 09:00 – 10:30

Welcome to Media & Learning 2025 Our opening plenary session sets the scene for this year’s conference being run under the banner “Educational media that works”. Our panel of speakers will explore the relationship between how we learn with media and the specific affordances particular to video. They will also place the work being done by our community into the wider context of a world increasingly dominated by AI and a target audience accessing the latest in immersion technologies in the entertainment sector.

Moderator: Sonia Hetzner, Media & Learning Association •

Tine Baelmans, KU Leuven, Belgium KU Leuven and GenAI: It takes many to tango

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Thomas Espeseth, University of Oslo, Norway Attention, Curiosity, and Memorability: Insights from Cognitive Science and AI

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Maarten Francq, Royal Institute for Theatre, Cinema and Sound – RITCS, Belgium Generative AI for audiovisual media and live entertainment: What will the next six weeks bring?

SPOOR 95 10:30 – 11:00

Coffee / Tea Break

COBBAERTHOEK (Demos) 10:30 – 11:00 12:30 –14:00

Demonstrations

AUDITORIUM (Presentation session) 11:00 – 12:30

RAADZAAL (Presentation session) 11:00 – 12:30

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Drina Jaspers & Ief De Greef, Vrije Universiteit Brussel (VUB), Belgium LabBuddy

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Timo Brockmeyer, virtUOS, University of Osnabrück, Germany BigBlueButton Platform

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Alexander Vanhulsel, Thomas More University of Applied Sciences, Belgium First steps in VR: a hands-on experience

Maximising investment in Immersive Learning in a time of budget restrictions Join our presenters to hear their ideas on effective and efficient roll-out of immersive learning.

Moderator: Pippa Brownlie, Leiden University, The Netherlands •

Diane Smits & Jeroen Kelder, Npuls, The Netherlands From chaos to quality: Sharing XR apps with impact via simulearn

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Vincent Vanrusselt, Research Group of the XR Action Plan Flanders, Belgium Integrating extended reality (XR) for sustainable growth and innovation: the Flanders XR action plan

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Sven Graindor, KU Leuven, Belgium Bringing 3D Simulations (on-screen and XR) to Campus: What We Learned Along the Way

Media-Driven Assessment This presentation session is all about how best to successfully implement media-supported assessment processes into the learning cycle.

Moderator: Lana Scott, Massachusetts Institute of Technology (MIT), USA •

Zeta Dooly, South East Technological University, Ireland Assessment on-the-fly: How novel assessment such as real-time video creation is an authentic assessment tool that can be scaled across disciplines and programmes

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Charlotte Meijer, Vrije Universiteit Amsterdam, The Netherlands From challenge to opportunity: facilitating effective video assignments

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Greet Leysens, KU Leuven, Belgium Video as multimedia tool to explore the reliability of psychomotor nursing skills assessment in health professional education

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Wednesday 18 June PRESS (Pecha Kucha presentations) 11:00 – 12:30

Innovative projects and initiatives fostering digital media uptake in different settings This pecha-kucha session provides short intros to a variety of projects and initiatives focused on the use of digital and media-based approaches in learning including several projects aimed at the school sector.

Moderator: Peter Fletcher, University of Aberdeen, UK

ZAAL 2/3 (Workshop) 11:00 – 12:30

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Mart Mojet, RSG Magister Alvinus (Sneek), The Netherlands Scalable Immersive Environments: Empowering Teachers to understand their Hybrid Learning Spaces

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Yasmine Wauthier, AP University of Applied Sciences and Arts Antwerp, Belgium The GLaDoS (Game-based Learning and Development of Skills) research project

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Ana Cátia Ferreira, Fernando Pessoa University and Institute of Communication at Nova University of Lisbon, Portugal School Journalism as an Educational and Inclusion Tool: Two Projects with Primary School Children

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Zoë Pauwels, KU Leuven, Belgium Skills of the 21st century

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Laura Sloyan, Dublin City University/ St. Aidan's Community School, Ireland ‘Blooming Digital!’: Enhancing students’ digital competencies through the production of digital media artefacts

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Praneet Khandal, Leiden University, The Netherlands Learning Beyond Borders: Hybrid Education beyond the pandemic

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Laurie Peeters, KU Leuven, Belgium Eye-tracking analysis of feedback for prospective students transitioning to higher STEM education

Hands-on with AI: Transforming Educational Media Production Led by Olysha Magruder, Johns Hopkins University, USA & Yvonne Crotty, Dublin City University (DCU), Ireland This interactive workshop aims to explore text, audio, interactive media, and graphics AI-driven tools.

Attendees will utilise these tools to create educational resources effectively. Participants will identify AI tools for content creation, apply AI tools to design, edit, and publish educational materials, explore AI tools, and develop a content creation plan.

ZAAL 4/5

Let's do Responsible XR through Play and Polder Perspectives XR

(Workshop) 11:00 – 12:30

Led by John Walker, SURF, Npuls, The Netherlands Who benefits when Big Tech drives XR innovation? Polder Perspectives XR flips the script, activating educators to shape immersive technologies for equity and ethical impact. This lively workshop-game blends role-playing, ethical deliberation, and public values alignment to drive meaningful innovation.

Participants will design and pitch XR solutions to real-world challenges, using unique Ethical Lens Cards and guided discussions; creating space for players to reflect on ethical dilemmas, new solutions, and the societal responsibilities that come with integrating XR into education.

ZAAL 6/7

AI and the potential to transform personalised video-based learning

(Workshop) 11:00 – 12:30

Led by Wim Machiels, KU Leuven, Belgium and John Couperthwaite, Kaltura, USA Participants will explore the opportunities and challenges of AI-generated content in education. Through case studies and breakout group discussions, they will examine the topics of content discoverability, student learning agency, educator control, and AI governance—covering academic integrity, intellectual property, data protection, and the decision-making process for selecting and implementing AI tools.

Attendees will leave with a practical framework to assess AI’s impact, potential challenges, and actionable strategies for responsible implementation in education.

SPOOR 95 12:30 – 14:00

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Lunch

Wednesday 18 June COBBAERTHOEK (Demos) 12:30 – 14:00

Demonstrations

AUDITORIUM (Presentation session) 14:00 – 15:30

Students as partners in media production

See page 5 for the description.

Presentation and discussion session featuring input on how student co-production, co-creation, and active engagement can be integrated into media-based learning experiences and production processes.

Moderator: Joasia van Kooten, Leiden University, The Netherlands

RAADZAAL (Discussion) 14:00 – 15:30

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Marta Bustillo & Alexa MacDermot, University College Dublin, Ireland Digital Skills for Success in the Workplace : a student-staff partnership for accessible course content creation

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Erik Boon, Charlotte Meijer & Nadine Timans, Vrije Universiteit Amsterdam, The Netherlands From Pop-up to Peer feedback: student staff manages the media creation

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Jella Bernaerts & Greet Leysens, Thomas More University of Applied Sciences, Belgium From paper to video: Collaborating with students to enhance nursing skills education through multimedia

To lecture capture or not to lecture capture?

Come and share your views on whether Lecture Capture still has a role to play in higher education institutions.

Moderator: Zac Woolfitt, Inholland University of Applied Sciences, The Netherlands Lecture capture has become such a common practice across so many higher education institutions that many people take it for granted. But should that be the case? Times Higher Education recently reported that the benefits of lecture capture are coming at the cost of broader student and staff wellbeing. Others argue that the availability of lecture capture facilitates non-attendance and fosters a sense of procrastination amongst students. Join us to discuss the pros and cons of lecture capture Panellists:

PRESS (Showcases) 14:00 – 15:30

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Carlos Turró Ribalta, Universitat Politecnica de Valencia, Spain

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Timo Nogueira, virtUOS, University of Osnabrück, Germany

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Jean-Marie Cognet, EdTech France, France

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Lars Binau, Technical University of Denmark (DTU), Denmark

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Leif Kristiansen, Norwegian Agency for Shared Services in Education and Research, Norway (SIKT), Norway

Meet the 2025 MEDEA finalists Showcases by the finalists in this year’s MEDEA Awards, recognising excellence in the use of media to support learning and teaching.

Moderator: John Murray, University of Galway, Ireland •

Andrew Richard Parry, Imperial College Business School, UK Beyond Lectures: AI & XR Learning Innovations & Emphasising the Shift from Traditional Teaching Methods

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Renee Beck, Walden University, USA Counselling Skills Resource

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Vanessa Meyer, Knowbody UG, Germany Knowbody App

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Elizabeth Ann Valentine, IE University, Spain Moda re-: A Quest to re-Store Sustainability and reImagine Fashion

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Wednesday 18 June ZAAL 2/3 (Workshop) 14:00 – 15:30

AI-Driven Video Production: The latest Advances and Use Cases in educational Media Production Led by Markus Tischner, The Friedrich-Alexander University of Erlangen-Nuremberg (FAU), Germany Generative AI has transformed how we create educational media. In this session, participants will explore the latest advances in AI-driven video creation, with hands-on examples for different use cases in educational media production, showcasing several AI tools.

ZAAL 4/5 (Workshop) 14:00 – 15:30

Management and operation of Centres of Teaching and Learning and other support services Presentation and discussion session about the challenges and opportunities faced by centres of teaching and learning and other similar support services in the ever-evolving higher education ecosystem.

Moderator: Nynke Kruiderink, Npuls, The Netherlands

ZAAL 6/7 (Workshop) 14:00 – 15:30

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Stuart Perrin, Xian Jiaotong-Liverpool University (XJTLU), China Transforming Higher Education Management and Student Support through AI: Enhancing Efficiency, Empowering Staff, and Enriching the Student Experience

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Anders Nome, Kristiania University of Applied Sciences, Norway PedTek at Kristiainia: 15 years of supporting pedagogical development through learning technology

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Alejandro Carbonell, University of Rey Juan Carlos (URJC), Spain Promoting Open Science and Academic Knowledge through Institutional and Competitive Research Frameworks

Developing a Platform and Teacher Training for Ethical Use of Generative AI in Teaching and Learning Led by Julia Dawitz & Emma Wiersma, University of Amsterdam, The Netherlands The rapid rise of generative AI (GenAI) since the release of ChatGPT in November 2022 has transformed higher education. Educators face challenges in meeting learning objectives, maintaining valid assessments, and using GenAI ethically. Our Erasmus+ project, Teaching and Learning with AI in Higher Education (TaLAI), aims to create a platform supporting the ethical use of GenAI. In this session, we’ll present findings from our literature review and survey, and discuss the development of teacher training and an interactive platform.

SPOOR 95 15:30 – 16:00

Coffee / Tea Break

AUDITORIUM (Presentation session) 16:00 – 17:00

Ethical and innovative integration of AI During this presentation session, our speakers will share their experiences and opinions of using AI in their production and delivery of educational media.

Moderator: Andy Thys, KU Leuven, Belgium

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Marco Toffanin, University of Padova, Italy The impact of avatars in educational video: an experience

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Khanyisile Twabu, UNISA, South Africa Enhancing the cognitive load theory and multimedia learning framework with AI insight

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Katrien Dewaele, UCLL, Belgium The AI Paradox in foreign language education

Wednesday 18 June RAADZAAL (Presentation session) 16:00 – 17:00

Learning through Storytelling This presentation session is all about how learning design can use storytelling to create compelling media experiences in education.

Moderator: Fleur Braundsdorf, University of Amsterdam, The Netherlands

PRESS (Showcases) 16:00 – 17:00

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Karen Winther, University of Oslo, Norway Video essays and story circles in higher education

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Fabiola Camandona & Melania Talarico, University of Turin, Italy Storytelling for learning with students and teachers: digital storytelling as a bridge between innovation and skill acquisition

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Myfanwy Howarth, University of Leeds, UK Student Fraud Awareness: Fostering empathy and action through impactful storytelling

Meet the 2025 MEDEA finalists Showcases by the finalists in this year’s MEDEA Awards, recognising excellence in the use of media to support learning and teaching.

Moderator: John Murray, University of Galway, Ireland •

Sven Graindor, KU Leuven, Belgium Moleculous

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Jane Victoria Moore, ClickView Pty Ltd, Australia Phonics Adventures with Zelda

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Albert Segura, 3Cat – Contents, Programation and Cultural Area, Spain Supercampus

ZAAL 2/3

Streamlining Media Production: From Color-Coded Slides to Engaging Digital Learning

(Demonstration) 16:00 – 17:00

Led by David Würdemann & Alina Liamzina, Constructor University, Germany In this demonstration you will learn about our educational content creation process using an innovative, systematic approach to media production that empowers faculty to create professional-quality learning materials efficiently and confidently. This hands-on demonstration introduces a color-coded methodology that streamlines the journey from initial concept to polished educational multimedia.

ZAAL 4/5 (Presentation session 16:00 – 17:00

Media-Driven Assessment This presentation session is all about how best to successfully implement media-supported assessment processes into the learning cycle.

Moderator: Kamakshi Rajagopal, Media & Learning, Belgium •

Klinta Locmele, University of Latvia, Latvia From Podcasts to TikTok videos: media formats selected by university students in their role as media literacy ambassadors

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Ilaria Bucciarelli, INDIRE, Italy Student as visual researcher: emotional and cognitive dimensions of visual and media literacy integration

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Anouk den Hamer, Universiteit Utrecht, The Netherlands When to choose podcasts or videos as student assignments - and when not?

ZAAL 6/7

AI in Project Management: A Hands-on Exploration

(Workshop) 16:00 – 17:00

Led by Lara Pedraz & Pien Leeuwenburg, Leiden University, The Netherlands This interactive workshop explores the role of Artificial Intelligence (AI) in project management within educational settings. Designed for educators, instructional designers, and project managers, the session provides a hands-on approach to understanding AI’s potential, challenges, and best practices.

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Wednesday 18 June AUDITORIUM 17:10 – 18:00

In conversation with Richard E. Mayer, University of California, USA Moderator: Lucy Kendra, Heriot-Watt University, UK World renowned educational psychologist Prof. Richard E. Mayer needs little introduction to the Media & Learning community given his major contribution to research into the role and design of video for learning. Mayer’s principles continue to form the basis for much of the work carried out in our sector.

During this plenary session, Richard will join us live from his home in California and will start with a talk on how best to apply his principles to learning design in light of significant advances in immersive technologies. We will then open up the discussion with Richard to include inputs from our panellists and conference attendees.

Panellists:

SPOOR 95 18:00 – 20:00

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Lana Scott, Massachusetts Institute of Technology (MIT), USA

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Elke Van Ael, KU Leuven, Belgium

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Zac Woolfitt, Inholland University of Applied Sciences, The Netherlands

Networking reception & MEDEA Awards ceremony Introduction to finalists of MEDEA Awards 2025: Mathy Vanbuel, Chairperson of the MEDEA Awards 2025 Judging Committee. The 2025 MEDEA Award Winner will be announced by Lalynn Wadera, City of Leuven The 2025 finalists (in alphabetical order) shortlisted for the MEDEA Award, Special Jury Prize, Audience Favourite Prize and Best Use of AI in Education are: •

Beyond Lectures: AI & XR Learning Innovations & Emphasising the Shift from Traditional Teaching Methods by Imperial College Business School, UK presented by Andrew Richard Parry

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Counselling Skills Resource by Walden University, USA presented by Renee Beck

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Knowbody App by Knowbody UG, Germany presented by Vanessa Meyer

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Moda re-: A Quest to re-Store Sustainability and re-Imagine Fashion by IE University, Spain presented by Elizabeth Ann Valentine

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Moleculous by KU Leuven, Belgium presented by Sven Graindor

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Phonics Adventures with Zelda by ClickView Pty Ltd, Australia presented by Jane Victoria Moore

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Supercampus by 3Cat – Contents, Programation and Cultural Area, Spain presented by Albert Segura

Winners of this year’s MEDEA Awards will then be announced, followed by the prize-giving.

Master of Ceremonies: Sally Reynolds, Media & Learning Association

MEDEA Awards 2025 sponsor

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The Power of Listening: from field recordings to audio drama.

Exploring XR in Education: A Practical Guide for Educational Institutions

ZAAL 6/7

Dive in, build, create and collaborate

ZAAL 8/9 9:00

Choosing the right format

XR showcases

17:00

16:00

15:00

Closing plenary and discussion

MLA AGM

Should I really make that video? How format selection can save time, effort and lives

Making sure of excellent audio in lecture capture and other settings

Dive in, build, create and collaborate

17:00

16:00

15:00

14:00

14:00

ViBes Empowering creativity, identity and digital skills in Primary education

13:00

12:00

13:00

12:00

11:00

DIY Media Production Training

ZAAL 4/5

11:00

Ethical and innovative integration of AI

ZAAL 2/3

MOOC Production Once upon a time...

Uncovered: Lessons, Pitfalls, The power of storytelling in and Decision-Making in instructional design (Higher) Education

PRESS

10:00

Making educational media work in practice

RAADZAAL

10:00

9:00

AUDITORIUM

THURSDAY 19 JUNE

Thursday 19 June AUDITORIUM (Presentation session) 09:00 – 10:30

Making educational media work in practice Getting our conference off to a thought-provoking start on our second day, this plenary session will focus on the work that we do in the broader context of the environments in which we work. Our speakers will address where and how developments taking place in the wider technological landscape will influence our development and work practices. They will also address the policy and organisational frameworks that have a bearing on how the centres and services in which our community operate can be expected to evolve.

Moderator: Wim Van Petegem, KU Leuven, Belgium •

Thierry Koscielniak, France Immersive Learning, France Looking for a media that works? Try Immersive Learning!

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Ivana Juraga, European Commission European Digital Education Policy Working towards a robust digital education ecosystem

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Nynke Kruiderink, Npuls, The Netherlands Becoming a Learning Organisation: The Rise of Centers for Teaching & Learning

SPOOR 95 10:30 – 11:00

Coffee / Tea Break

AUDITORIUM (Presentation session) 11:00 – 12:30

Ethical and innovative integration of AI During this presentation session, our speakers will share their experiences and opinions of integrating AI into teaching and learning in their institutions.

Moderator: Andy Thys, KU Leuven, Belgium

RAADZAAL (Presentation session) 11:00 – 12:30

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Sonia Hetzner, FAU, Germany From Awareness to Action: A Strategic Approach to AI in Higher Education

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Cornelia Amon, IMC Krems University of Applied Sciences, Austria Using artificial intelligence in teaching: Insights in conception and design considerations from the iMooX course “AI! But how?”

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Jessy De Cooker, Fontys Hogeschool, The Netherlands Four dimensions of AI literacy: the do’s and don’ts in AI education in J-schools

DIY Media Production Training This presentation session is all about the experience of supporting academic teaching staff to create their own educational media in a variety of different settings.

Moderator: Anke Pesch, KU Leuven, Belgium

PRESS (Discussion) 11:00 – 12:30

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John Murray, University of Galway, Ireland Jazzing up online lectures [on a budget]

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Jorg Pareigis, Karlstad University, Sweden Ten years of SPLOTs at Karlstad University

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Geoff Fortescue, University of Edinburgh, UK Enabling all university staff to create high quality video content

MOOC Production Uncovered: Lessons, Pitfalls, and Decision-Making in (Higher) Education In this combined input & discussion session, the MOOC production teams from the University of Vienna and KU Leuven will take participants through their most important insights – as well as their worst moments of failure, including production decisions, job profiles & roles, MOOC elements, didactic integration, resources, and internationalisation. The audience is actively invited to participate, sharing their knowledge, useful MOOC production tools and workflows.

Panellists: Jana Herwig, University of Vienna, Austria Elke Van der Stappen KU Leuven, Belgium Kenny Verbeke, KU Leuven, Belgium, Stefan Wackerig, University of Vienna, Austria

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Thursday 19 June ZAAL 2/3

Once upon a time... The power of storytelling in instructional design

(Workshop) 11:00 – 12:30

Led by Stef Stes & Elke Van Ael, KU Leuven, Belgium In this workshop, participants will team up and join Dan, a university professor on a mission to engage his apathetic students. First, participants will be immersed in an interactive audioplay as they explore different storytelling elements and techniques. The teams will then apply what they learned to optimise an online course. Finally, they will pitch their solutions, get feedback and key takeaways on the use of storytelling in instructional design. That is, at least, if they make it out alive… For anyone interested in using/teaching storytelling in instructional design.

ZAAL 4/5 (Biamp sound space) 11:00 – 12:30

The Power of Listening: from field recordings to audio drama Moderator: Lucy Kendra, Heriot-Watt University, UK An audio-rich session exploring the many affordances of sound for learning and engagement, through presentation, discussion and listening examples.

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Sébastien Schmitz, IHECS - VUB, Belgium

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Barbara Gruber, DW Akademie, Germany

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Sam Willems & Hanne Tollenaere, KU Leuven, Belgium

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Kara Johnston & Colin Morris, Heriot-Watt University, UK

ZAAL 6/7

Exploring XR in Education: A Practical Guide for Educational Institutions

(Workshop) 11:00 – 12:30

Led by Alexander Vanhulsel, Thomas More University of Applied Sciences, Belgium Participants will discover what XR (VR, AR, MR) is, explore existing hardware and software, understand its value in education, and learn how to assess it effectively. Using their own case as a starting point, they will evaluate and apply XR tools through frameworks like DICE, PIC RAT, and the Knoster Model. The workshop includes hands-on XR experiences and strategies for school- and classroom-level integration, with a focus on secondary education. Target audience: teachers, ICT coordinators, and school management of all educational institutions.

ZAAL 8/9 (Hacker space) 11:00 – 12:30 14:00 – 15:30

Dive in, build, create and collaborate

SPOOR 95 12:30 – 14:00

Lunch

Facilitated by Serge de Beer, LearningTour, The Netherlands Step away from the traditional talks and dive into a dynamic environment buzzing with creativity, code, and emerging technology. The Hacker Space is your hands-on experimental zone at the Media & Learning Conference, designed for rapid prototyping, experimentation, and collaborative learning at the intersection of AI and media technology. Whether you're a developer, a creative, a product manager, or simply curious, you’ll find practical activities that let you learn by doing—like training AI agents with n8n, cloning your voice using ElevenLabs, building a GPT in minutes, editing video with Python, exploring virtual production with Unreal Engine, or evaluating AI applications. You can also share your ideas and challenges in open discussion. Feel free to bring your laptop, your curiosity, and explore what happens when AI meets media technology.

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Thursday 19 June AUDITORIUM (Presentation session) 14:00 – 15:30

Choosing the right format Educational media formats are evolving all the time, join this presentation session to hear about the choices made in different Higher Education Institutions.

Moderator: Nicolette Karst, Mid Sweden University, Sweden

RAADZAAL (Presentation session) 14:00 – 15:30

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Stuart Dinmore, University of South Australia, Australia Enhancing Accessibility and Engagement: Multimedia Content Production at UniSA Online

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Virginia Jagusch & Alexander Piwowar, Universität Osnabrück, Germany Lessons learned from 3 years of developing and implementing instructional media in a university makerspace

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Roland Boettcher, Bochum University of Applied Sciences, Germany Engineering Digital Learning: Good practices for building cross-university digital courses

XR showcases Meet presenters from different countries who have all launched initiatives integrating virtual reality into the learning process.

Moderator: André Rosendaal, University of Groningen, The Netherlands

PRESS (Discussion) 14:00 – 15:30

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Sofie Delansay, Ula Andrulyte & Zsofia Egri, Leiden University, The Netherlands Student centered research clinic on virtual reality for Global Challenges

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Eline Wydooghe, VIVES University of Applied Sciences, Belgium Modernising laboratory skills training: Student perceptions of XR-based simulations for mice drug administration

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Florence Mei Kuen Tang, The Chinese University of Hong Kong, Hong Kong Health Professional Virtually Reality Simulation: Replacement of Manikin for the Digital Eva Education

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Emerald Grimshaw, Durham University, UK Immersive Virtual Reality as an educational tool: How do the multisensory and interactive capabilities of an educational IVR experience contribute to its success?

ViBes Empowering creativity, identity and digital skills in Primary education Led by Yvonne Crotty, Dublin City University (DCU), Ireland This discussion explores how vlogging enhances primary education by fostering creativity, identity development, digital skills, and cross-cultural understanding. The ViBes (Vlogging Beyond Classrooms) Erasmus+ project engaged pupils in Norway, Ireland, and Belgium in creating and exchanging personal vlogs linked to curriculum topics. Through this process, students gained confidence, reflected on their identities, and developed digital competencies. In this discussion session, Dublin City University and NTNU present the digital platform and pedagogic framework that supported teachers and pupils in the ViBes project’s implementation. Belgian pupils and their teacher will also share their experiences, demonstrating vlogging’s transformative impact on learning.

Panellists:

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Carl Eltervaag, Even Igland Diesen, Esben Kamstrup, Norwegian University of Science and Technology (NTNU), Norway

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Ken Molloy, Oide, Ireland

Thursday 19 June ZAAL 2/3

Should I really make that video? How format selection can save time, effort and lives

(Workshop) 14:00 – 15:30

Led by Raf Lehaen, Evert Binnard & Annelies Calmeyn, KU Leuven, Belgium When teachers create online components, they often convert their in-person approaches to talking-head videos without considering alternatives or the principles of multimedia learning.

This workshop will disclose KU Leuven Course creation service’s approach to combat the resulting ‘death by talking-head’. We will briefly highlight how crucial analysis and course design are to achieving optimal format selection, then invite participants to use our format selection tool to design an online component.

We will discuss the different choices made, and how the tool might be optimized. We’ll share our further plans with it, and provide access to the most recent version available.

ZAAL 4/5 (Biamp sound space) 14:00 – 15:30

Making sure of excellent audio in lecture capture and other settings Moderator: Carlos Turró Ribalta, Universitat Politecnica de Valencia, Spain This presentation and discussion session will begin with two inputs on getting sufficiently high-quality audio in lecture capture settings. It will then move to a discussion and trouble-shooting format whereby the audience are welcome to highlight challenges they face in capturing high quality audio in various technology supported learning environments.

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Frederic Senny, HELMo, Belgium HELMotion, our optimised podcast experience

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Carlos Turró Ribalta, Universitat Politecnica de Valencia, Spain Making friendlier summaries of lectures with automatic podcasts using Open Source tools

ZAAL 8/9

Dive in, build, create and collaborate (repeat)

(Hacker room) 14:00 – 15:30

See page 14 for the description.

Auditorium (Discussion) 15:30 – 16:15

Closing discussion & ending with the trivia competition Join us for this final discussion where we will share key takeaways based on the programme of this year’s Media & Learning Conference. It will also provide an opportunity to discuss key challenges and discussion topics relevant for the future for our community.

Moderator: Sonia Hetzner & Anke Pesch Media & Learning Association Panellists: •

Andy Thys, KU Leuven, Belgium

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Lucy Kendra, Heriot-Watt University, UK

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Erik Boon, Vrije Universiteit Amsterdam, The Netherlands

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Elke Van Ael, KU Leuven, Belgium

SPOOR 95 16:15 – 16:30

Coffee / Tea break

RAADZAAL 16:30 – 17:15

MLA Annual General Meeting (AGM) Everyone is welcome, but only association members can vote.

KOFFIEHOEK 17:15 – 18:30

Closing reception

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Exhibition Stands Biamp Biamp delivers cutting-edge technology designed to enhance learning environments, improve communication, and create more engaging experiences for students and educators alike. The solutions we offer give you access to innovative AV solutions and added-value initiatives tailored for the higher education community. Via the Biamp for Education (BFE) programme, we offer a tailored partnership program for universities and business schools based on the highest quality solutions, free expert support in pre and after sales, and a future-ready approach to AV integration. https://www.biamp.com/

UbiCast Born in 2007, UbiCast is the European leader in video learning solutions. Our mission is to improve learning and communication by making video engaging, collaborative and durable.

To do so, UbiCast has developed Nudgis, a customisable private video platform made for teachers to record, store and stream interactive and impactful content in video format.

Thanks to its engaging sidebar, Nudgis is the perfect tool to easily captivate students’ attention and enhance the whole learning experience.

Using our time-based annotations, teachers enrich the videos with quizzes, polls and other attachments while students are able to learn and review the course material at their pace, before, after or instead of in-person classes.

To make learning more effective, relevant data and insights are available for teachers to ensure the content is suitable and understood, thus allowing a more fitted experience easily open to feedback.

Some of UbiCast's customers include Sciences Po Paris, Utrecht University, University College Dublin and Radboud University. https://www.ubicast.eu/

X2O Media X2O Media is a leading provider of immersive learning and collaboration solutions, bridging digital transformation with human connection. Our X2O OneRoom technology enhances hybrid learning, delivering exceptional outcomes with the same impact as face-to-face training.

X2O OneRoom is an advanced hybrid learning environment that seamlessly connects in-room and remote participants in a fully interactive space. Trusted by leading institutions such as the Royal College of Surgeons in Ireland, Cardiff University, Radboud University, the University of Amsterdam, and HEC Montréal, X2O OneRoom is redefining the standard for hybrid learning.

X2O Media is part of the STRATACACHE Group and is headquartered in Montréal, Canada with team across North America, Europe, and Asia. Find out more at www.x2omedia.com. https://www.x2omedia.com/en/solutions/oneroom/

Panasonic Connect Europe At Panasonic Connect Europe, we are shaping the future of education with cutting-edge Visual and ProAV solutions that enhance learning and simplify IT infrastructure.

For students and educators: Our high-brightness projectors, crystal-clear displays, large-format LED, and PTZ cameras create engaging, inclusive, and immersive learning environments. With seamless content sharing and AI-driven automation, we enable impactful storytelling and collaboration in classrooms, hybrid setups, and lecture halls.

For IT and AV professionals: Our SDM-compatible products offer scalable, future-proof technology with AVoIP workflows for flexible, cost-efficient, and sustainable content distribution, reducing cabling and infrastructure complexity.

Our Glass-to-Glass workflow, integrating PTZ cameras, @Panopto, and @Elai AI, streamlines the creation, management, and distribution of digital learning materials.

At Panasonic Connect Europe, we empower education with technology that connects, inspires, and transforms—for learners, educators, and IT professionals alike. https://eu.connect.panasonic. com/

Exhibition Stands Panopto Panopto, the leading video-learning platform, makes the future of learning flexible for educational institutions and smarter teams. AI-driven features connect students to accessible coursework and classrooms and employees to searchable training – wherever they are, whenever they need it. To learn more, visit Panopto.com/.

Catchbox Catchbox is well known in the AV industry as the company that created the fun and engaging Cube throwable microphone. Today, Catchbox offers professional audio capture solutions that are trusted by thousands of universities and corporations worldwide. Specializing in intuitive microphones designed specifically for large, unsupervised spaces, Catchbox makes audio effortless with products that can be easily integrated into A/V supported learning spaces. Perfect for classrooms, events, and meetings, Catchbox's solutions focus on delivering high-quality audio with seamless user experience at the core, fostering better communication and collaboration in every setting. https://catchbox.com/

Epiphan Epiphan Video delivers reliable and intuitive video capture, recording, and streaming solutions, trusted globally across live events, higher education, and enterprise environments—including deployments aboard the International Space Station. With innovative hardware and powerful cloud-based services, Epiphan simplifies the complexity of video production, automating workflows for consistently exceptional outcomes. https://www.epiphan.com/

Kaltura Kaltura provides real-time, live, and on-demand video experiences for online educational programs and virtual learning that bring both educators and students closer than ever. From a fully integrated LMS video layer, virtual classrooms and lecture capture, to live recruitment, alumni events and webinars, and more - Kaltura’s AI-infused off-the-shelf products offer flexibility, modularity, and ease of integration. Our products empower institutions of any size to create interactive digital experiences that are engaging, personalized, and accessible to all. https://corp.kaltura.com/landing_pages/genie/class-genie/

Extron Extron is Committed to Education. Every day, colleges and universities around the world use Extron audio and video products to harness the power of multimedia to enrich educational experiences. Extron's AV systems for education provide sharp images, clear sound, simple control, and solid reliability. We constantly seek feedback from educators in order to engineer AV tools that help instructors present more engaging lessons, help students absorb and retain what they learn, and allow administrators to run institutions more efficiently at lower cost.

Extron’s commitment to the education market extends beyond our industry leading technologies and products. We also strive to deliver exceptional support, comprehensive training, and the Extron Satisfaction Guarantee. https://www.extron.com/

Exhibition Stands Audio XL For over 40 years AMX has been a world leader in AV Control systems and video distribution. AMX systems are used in classrooms daily to provide intuitive touch screen control and the reliable switching and distribution of video sources, including a broad range of AVoIP solutions.

Trackingmaster is a revolutionary PTZ camera tracking system for the education market. By working with sensors instead of optical tracking, the system excludes interference by external light sources or unexpected persons in the camera frame.

Combining AMX and Trackingmaster together, the positional data form the sensors can be used to add automation to the classroom, whether that’s switching AV sources at specific presenter positions, keeping a whiteboard in frame, or managing the lights.

Key features •

By using lidar sensors instead of traditional optical (AI) PTZ camera tracking, interference caused by variation in light intensity or external light sources can be fully excluded.

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The camera can be placed wherever you like, the tracking cannot be interfered by other inframe sources.

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The positional data from the sensors can be used to add automation to your classroom, whether that’s switching AV sources at specific presenter positions, keeping a whiteboard in frame, or managing the lights.

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By adding AMX AVoIP video distribution, a primary high quality 4K stream for local use, and secondary H26x stream for online use, are available simultaneously.

https://www.audioxl.nl/en/trackingmaster.html

Save the date!

Media & Learning 2026 will take place in Provinciehuis, Leuven, Belgium from Wednesday, 17th to Thursday, 18th June 2026.

Invitation to join the Media & Learning Association

Invitation to join the Media & Learning Association The Media & Learning Association (MLA) is a growing international, not-for-profit association which aims to promote and stimulate the use of media as a way to enhance innovation and creativity in teaching and learning across all levels of education and training.

In 2025 we celebrate our 13th year in operation and are delighted to say that our membership continues to grow, currently 106 members from 28 countries which includes 82 organisational members, 7 sponsoring members and 17 networking members.

Membership is open to organisations who wish to join and who share the same interests.

The benefits of membership include: •

Free access to our online workshop and seminars for any member.

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25% reduction on the conference fee for any face-to-face events - 300 euros for members, 400 non-members.

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Access to the moderated members’ mail lists and Teams environments, which are used to share updates about opportunities for collaboration, new resources, events, etc. Members use these channels for relevant messaging.

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Preferential publication for member organisations in the Media & Learning news site and associated monthly newsletter currently sent to over 10,000 email addresses.

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Involvement in association initiatives such as project incubation activities with a view to applying for joint funding from, for example, the European Commission.

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Support to members dissemination activities particularly regarding Europe project collaboration through dedicated promotion of specific events and outputs.

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Access to dedicated special interest groups (SIGs) established on specific topics: Media, AI, XR in Higher education, Digital Media Literacy and Teacher Education in Digital and Media Literacy.

The annual membership subscription has been set at €500. MLA aims to continue its organisation of the annual Media & Learning Conference in 2026, the organisation of the annual MEDEA Awards and a host of other activities designed to grow our network and deepen our collective knowledge.

More information about becoming a member https://media-and-learning.eu/become-a-member/

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Media & Learning 2025 would like to thank its exhibitors:

conference.media-and-learning.eu

Co-funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or European Education and Culture Executive Agency (EACEA).

Neither the European Union nor the granting authority can be held responsible for them.